HomeMy WebLinkAbout64-Purchasing
<:1" OF SAN BERNARDWO - REQUWT FOR COUNCIL qON
Dept:
Purchasing
Subject: Purchase One New Two Ton Asphalt
Roller Compactor
Public Services/Street Department
From:
Dean R. Meech
Date:
March 1D, 1986
BID SPEC: F-85-38
Synopsis of Previous Council action:
None
Recommemled motion:
Adopt Resolution
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Contact person:
Dean R. Meech
Dean R. Meech, Purchasing Agent
Phone:
5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REOUIREMENTS:
Amount: $14,796.13
Source: OD1-402-55125
1985-86 ~reet Maint..Budget fI'~..c'
Finance: I Po ~ f - ..--<-
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Council Notes:
75-0262
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Agenda Item NO,fJ:, ~
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CIT.OF SAN BERNARDI. - REQUE" FOR COUNCIL ACWN
STAFF REPORT
BID SPEC: F-85-38
The proposed purchase is for One New Two Ton Asphalt Roller Compactor, to be utilized
in daily operations by the Public Services/Street Department. At the request of the
department and in co-ordination with the Equipment Superintendent, appropriate speci-
fications were prepared, published and furnished to area suppliers. Bids were publicly
opened and declared on October 30, 1985. The follow is a summary of bids received.
COMPANY
NIXON-EGLI EQUIPMENT CO.
EQUIPMENT
ROSCD/VIBRASTAT III
TOTAL BID
INCL. TAX
$14,796.13
Out of 18 bidders solicited the response was as follows:
1. Nixon-Egli responded with a bid of $14,796.12.
Ten others responded with their reasons for NO-BID which are:
1. Carde Pacific Corp. - "We do not have a machine meeting your specifications available
to sell."
2. Ingersoll-Rand - "Per our territorial agreement with our dealer in San Bernardino,
W.K. Equipment, your bid was sent to them for processing."
3. Orange County Equipment Equipment Co. - "Out of town and unable to get bid in on time."
4. F.M.C. - "We do not manufacture a two ton roller."
5. AA Equipment Rentals, Inc. - "We were unable to bid this request because we do not
represent a manufacturer whose product will meet your specifications."
6. Shepherd Machinery - "The City of San Bernardino is outside Shepherd Machinery
Company's servi ce terri tory. "
7. Ferguson Manufacturing Co. - "In the State of California, we submit bids only
through our California dealer."
8. Mustang Equipment Co. - "Postal Department attempted delivery, address not known."
9. W.K. Equipment - "Your bid request specified non-vibratory rollers, we could not
meet your spec's because our I & R units are vibratory.
10. United Equipment Co. - "No Bid - Thank you."
75-0264
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The bid of Nixon-Egli Equipment Co. was pursued to ascertain if the price offered
was fair and reasonable. The County of NAPA California was able to furnish a com-
parable. NAPA County purchased a ROSCO/VIBRASTAT III for $13,308. with a gasoline
engine. The City of San Bernardino specified a diesel engine. $1,480.00 plus
$B8.80 tax for a total difference of $1,568.80. The specifications between the two
rollers as bid have been reviewed with the Equipment Superintendent and Director of
Public Services who concur the bid is reasonable and the difference of $1,568.80 is
the diesel engine requirement of the City.
It is felt the bid of Nixon-Egli Co. meets specifications and requirements, and is
fair and reasonable. It is therefore recommended that the bid be accepted for con-
tract. The amount of $19,000.00 was included in the 1985/86 budget for this require-
ment.
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11 EGL I ~6~~~~~~~N C~~ ~~~ ~~~Y F~~r'l i~~ I ~~R~~~D ~~~ I ~~~~D b~G O~E B ~~W T~W~H~O~ I ~~~~AL T
II ROLLER TO BE UTILIZED BY THE f'U:3LIC SERVICES/STREET DEPARH1ENT IN ACCORDANCE
j WITH SPECIFICATION NO. F-85-38.
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RESOLUTION NO.
BE IT RESOLVED TY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BER-
NARDINO AS FOLLOWS:
SECTION 1. The Nixon-Egli Equipment Co. is the sole bidder for the fur-
nishing and delivery of one new two ton asphalt roller in accordance with
Specification No. F-85-38, at a total cost of $14,796.13; that such bid is
satisfactory and in accordance with Specification F-85-38; pursuant to this
determination, the Purchasing Agent is hereby authorized and directed to issue
a purchase order for said one new two ton asphalt roller to said lowest and
best bidder; and such award shall only be effective upon the issuance of a
purchase order by the Purchasing Agent.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Hayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
, I9b6, by the following vote, to wit:
AYES:
Counci 1 ~lembers
NAYS:
ABSENT:
City Cl erk
The foregoing resolution is hereby approved this
day of
, 1986.
Approved as to form:
Mayor of the City of San Bernardino
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City Attorney