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C~ r,'V OF SAN BERNARL....O - REQ~.t.ST FOR COUNCIL AtI 'ION
From:
PAUL BONANNO, Ac@AA'Q:;ttA1HtJff.POf'Re
Police 131l6JAN -8 Pt,! 3: 23
Subject: Request for Resolution for Destruction
of Certain Police Records
Dept:
Date: 1/2/86
Synopsis of Previous Council action:
Council action is sought routinely for authorized destruction of certain records
eligible for destruction at that time.
Recommen<:led motion:
Adopt resolution to authorize the destruction of certain records now eligible
for destruction as reflected on attached staff report.
Lf"~
Contact person:
Gail Lindsay, Records Mgr.
Phone: 383-5011
ext 260
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source:
Finance:
Council Notes:
75-0262
AQenda Item No- 2. <j;
CIT-" OF SAN BERNARDIn!O - REQU..,T FOR COUNCIL AC".ON
STAFF REPORT
Records scheduled to be destroyed:
Officer Daily Logs dated prior to 12/31/83
Departmental Receipts issued prior to 12/31/80
Traffic Citations dated prior to 12/31/82
Non-traffic Citations (except PC 488/415/594 when citation
served as complaint in lieu of arrest) dated prior to 12/31/82
Traffic Accident Reports (except fatals, manslaughters or when
in conjunction with or supplemental to an arrest) dated prior
to 12131/80
Incident Reports dated prior to 12/31/82
Missing Person Reports cleared and dated prior to 12/31/82
Each record scheduled for destruction falls within the category and retention
period as outlined on our Retention, Microfilming and Destruction Schedule
previously approved by the City Attorney's Office as legally adequate.
75.0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE POLICE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
4 SAN BERNARDINO AS FOLLOWS:
5 SECTION l. The Mayor and Common Council of the City of San
6 Bernardino do hereby approve the destruction by the Police
7 Department of certain records, more particularly described in
8 Exhibit "A", attached hereto and incorporated herein as fully as
9 though set forth at length.
10 SECTION 2. It is hereby found and determined that the
11 records are no longer needed, and they may be destroyed pursuant
12 to Government Code Section 34090, upon written consent of the City
13 Attorney.
14 I HEREBY CERTIFY that the foregoing resolution was duly
15 adopted by the Mayor and Common Council of the City of San
16 Bernardino at a
meeting thereof, held on
17 the
day of
, 1986, by the following vote,
18 to wit:
19
20
Council Members
AYES:
21 NAYS:
22 ABSENT:
23
24
25
City Clerk
The foregoing resolution is hereby approved this
day
26 of
, 1986.
27
28
Mayor of the City of San Bernardino
1 I consent to the destruction of the records described in this
2 resol ut ion.
/4~v~~)
4 RALPH . PRINCE
City Attorney
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EXHIBIT "An
officer Daily Logs dated prior to 12/3l/83
Departmental Receipts issued prior to 12/31/80
Traffic Citations dated prior to l2/3l/82
Non-traffic Citations (except PC 488/4l5/594
when citation served as complaint in lieu of
arrest) dated prior to l2/3l/82
Traffic Accident Reports (except fatals,
manslaughters or when in conjunction with or
supplemental to an arrest) dated prior to
12/31/80
Incident Reports dated prior to l2/3l/82
Missing Person Reports cleared and dated prior to
12/31/82