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Home My WebLink About20-Parks and Recreation c~ . Y OF SAN BERNARE. .110 - REQL ..ST FOR COUNCIL A\., liON From: Annie F. Ramos, DirectorftEC'O._AD'MtM~ o~bject: Dept: Parks, Recreation & CommurgMY{)a:?1ce~1 9 55 Date: December 27, 1985 Adofll;ion of flol icv C)uirlel ines -- use of City flarks by non-orofit organizations Synopsis of Previous Council action: Council meeting of September 9, 1985: Parks, Recreation and Community Services Department was directed to work with the Parks and Recreation Commission to develop policy guidelines for use of City Parks by non-profit organizations for fund raising activities. This action was the result of concerns raised by the request by the YMCA to utilize City Parks for the sale of Christmas trees. Recommended motion: That the policy guidelines established by the Park, Recreation and Community Services Department relative to the use of City parks by non- profit organizations for fund-raising activities be adopted. ad ~/- ~ Signature Contact person: John Kramer Phone: 5031 Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: l'I Source: Finance: Council Notes: 75-0262 Agenda Item NO'~ ~ ell Y OF SAN BERNARD..40 - REQU..ST FOR COUNCIL At, (ION STAFF REPORT Attachment No.1 is the proposed guidelines which were adopted by the Parks and Recreation Commission at its November 21, 1985 meeting. The guidelines restrict use of city parks and park parking lots to legally established local non-profit organizations, when the use is for fund raising activities. Types of activities are limited and the guidelines are intended to protect the public's general use of the parks. Guidelines and procedures will be administered through the Parks, Recreation and Community Services Department. Fee for approved use under these guide- lines is proposed for $100 per day of use. A survey of neighboring cities revealed that no other city had specific guidelines or established fees relative to this type of use. Most department administrators indicated generally that such use was rare and they usually discouraged use where a fee is charged due to such activities being considered incompatible with ~e purpose of city parks. Attachment #2 is a summary of findings. 75-0264 PARKS, RECREATION & COMMUNITY SERVICES USE OF PARKS AND PARK PARKING LOTS BY PRIVATE GROUPS EXCLUSIVELY FOR FUND RAISING ACTIVITIES GUIDELINES 1. Applicant must be a non-profit financially responsible charitable corporation, who has qualified as an exempt organ i zat i on under the prov is ions of Interna I Revenue Code Sect ion 501 (c) (:3) and Revenue and Taxa.t ion Code of the State of Cal jfornia Section 23701 (d). 2. Appl icant Of programs are the City of San must be a local organization, whose set-vices pr i mar i I Y for the benef it of the res i dents of Bet-nat-d i no. 3. When there are competing applications for the same site at the sam. t i me, the y w i I I bee val u ate don the bas i s 0 f the fol lowing criteria: a. Qualifications of the ofganizati(ln applying_ b. The type of programs the applying Of gar 1- ization sponsors. c. Prior e}:perience with the particular organization by the City. d. Proposed us. of the revenue by the appl icant. e. Type of proposed use. f. Should the depat-trnent deem two or more final applicants to have equal qualifications, the user shall be selected by random drawing. 4. Priot~ to any use (.f the pat-ks or park pat~king lots, the appl icant must demonstrate proof that there wi I [ be no adverse affect ft-orn the proposed activity. 5. Any use of the parks or park parking lots under these guidelines, shall not substantially interfere with any ex j st i ng use of the pat-ks and park park i ng lots Ot- substan- tially intet-fet"e with the public use of the parks. 6. Each user wi II be requit-ed to e:-:ecute an agreement with the City of San Bernat-dino, which will include an iigt-eement to (ompletely indemnify the City for any liability which may a.rise dut-ing the use. Pt-oof of insurance within limits establ ished by the Department wi I I also be required. 7. Applications to use the parks or pad: parking lots shall be for a. one time basis; and any additional requests from the same appl icant shall be evaluated separately. 8. In kind compensation in I ieu of fee wi I I not be accepted. ATTACHMENT #1 9. The department wi I I park parking lots during ,lot approve t. ~ use national holidays. of the parks or 10. An appl icant must to any other person or agree in its application not to sublet organization. 11. Thet-e will be only one use permitted' at any ~3iven time of a park and its park parking lot. 12. The fo II ow; ng types of uses will not be pe'"m i tted: Carwashes, fireworks sales, carrlivals (except when associated with community celebrations), flea markets, or rummage sales. PROCEDURE: 1. A w," i tten app I i cat i on must be submi tted to at least 60 days, but not more than 90 days, intended use (e,,:cept for Ch," i stmas). the Department p,"ior to the ~. In the case of intended use during the Christmas season, the application must be submitted prior to April 1, but not before January 1 of the year of intended use. 3. The Department wi II render a dec ision on the intended use within 30 days after the last day to submit applications for the specific use. 4. A deposit to cover damage and c lean up wi I I be required prior to allowing any use of the park or parking lots. The depos i t will be set based on the type of use, by the director and is refundab lei f the pat"k 0'" park park i ng lot is I eft undamaged and clean. 5. The fee fot- any use undet- these guidelines shall sum of $100 per day of use. be the SUf1MARY OF FINDINGS GUIDELINES FOR THE USE OF CITY PARKS FOR FUND RAISING PURPOSES BY NON-PROFIT ORGANIZATIONS CITY GUIDELINES FREQUENCY FEES DISPOSITIONS FONTANA Not addressed in City Not listed- Administrative Ordinances and no would be specific guidelines. Rare imposed on case by case basis. RIAlTO Not addressed in City No set Counc i1 Ordinances and no fees- none specific guidelines. Rare may be charged for non-profit groups. REDlANDS Not addressed in City Probably Administrative Ordinances and no none. specific guidelines. Regular ONTARIO Not addressed in City Probably Counci 1 Ordinances and no none. specific guidelines. Rare UPLAND Not addressed in City $5/lst 3 Administrative Ordinances and no hours. specific guidelines. Rare (Standard for any park permit.) RIVERSIDE Not addressed in City Probably Administrative Ordinances and no none. specific guidelines. Rare CHINO Not addressed in City Percentage Administrative Ordinances and no would be specific guidelines. Rare worked out. ATTACHt1ENT #2