HomeMy WebLinkAboutR16-Redevelopment Agency
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REDEVELOPMENT AGENCY-REQUI!ST FOR ~ISSION/COUNCIL ACTION
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Dept:
GLENDA SAUL
Subject:
APPROVAL OF CERTAIN FY 1985/86
AGREEMENTS WITH COMMUNITY NON-PROFIT
AGENCY
Redevelopment Agency
Date: DECEMBER 27, 1985
Synopsis of Previous Commission/Council action:
-On May 23. 24. 28, 30, and 31, 1985. the Mayor and Common Council considered and approved
certain FY 1985/86 CDBG Public Service Projects and authorized Agency staff to develop
appropriate agreements with the respective Community non-profit agencies.
-On July 15, 1985. the Mayor and Common Council adopted and approved the resolution and
agreements for the following non-profit agencies: West Side Community Development Corpora-
tion ($50,000). Assistance League/Children's Dental Health Services ($15,305). and Casa
Ramona, Inc.. ($25,000).
-On July 22. 1985. the Mayor and Common Council adopted and approved the resolution and
agreements for the following non-profit agencies: Rolling Start. Inc. (Lifeline-$30,600).
Rolling Start. Inc.. (Deaf Services-$7,986), and Mental Health Association, ($15.000).
SYNOPSIS OF PREVIOUS COUNCIL ACTION CONTINUED ON NEXT PAGE.
Recommended motion: (MAYOR AND COMMON COUNCIL)
<::SOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A
COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE
FOLLOWING INDIVIDUAL ORGANIZATION: INLAND COUNTIES REGIONAL CENTER. INC.
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Signature
Contact person: GLENDA SAUL
Supporting data attached: YES
FUNDING REQUIREMENTS: Amount: $ 50.000
Phone: 383-5081
Werd: 1-7
Project: ALL
))Ia.. adverse I mpact on City:
~ncil Notes:
Date:
January 6. 1986
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<:) SYNOPSIS OF PREVIOUS COUNCIL c:JION:
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- On August 19, 1985, the Mayor and Common Council adopted and approved the
resolution and agreements for the following non-profit agencies: San
Bernardino Boys Club ($25,000) and Inland Mediation Board ($27,393).
- On October 21, 1985, the Mayor and Common Council adopted and approved the
resolution and agreements for the following non-profit agencies: Family
Service Agency ($68,000) and Attitudinal Center for Enrichment ($20,000).
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CIA- OF SAN BERNARD~ - REQU.QT FOR COUNCIL ACWON
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STAFF REPORT
During the fiscal year 1985/1986 Community Development Block Grant public
hearings the Mayor and Common Council considered public service proposals for
funding for the fiscal year 1985/1986. At the conclusion of the public
hearings, the Mayor and Common Council took action to fund certain community
non-profit agencies. The Mayor and Common Council has previously authorized
staff to execute agreements with West Side Community Development Corporation,
Assistance League/Children's Dental Health Clinic, Rolling Start, Inc.,
(Lifeline), Rolling Start, Inc., (Deaf Services), Mental Health Association,
San Bernardino Boys Club, Inland Mediation Board, Family Service Agency and
Attitudinal Center for Enrichment. The following is now ready for execution:
Inland Counties Regional Center, Inc.
$50,000
The Scope of Services for the agency listed above is attached to the
appropriate agreements.
Adoption of the resolution by the Mayor and Common Council would authorize and
direct staff to execute the agreement as described above.
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RESOLUTION NUMBER
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""". 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE
EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE
3 CITY OF SAN BERNARDINO AND INLAND COUNTIES REGIONAL CENTER, INCORPORATED.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby authorized
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and directed to execute, on behalf of said City, an agreement for Community
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Development Block Grant funding with Inland Counties Regional Center,
Incorporated, a copy of which agreement is annexed hereto as Exhibit "1" and
is incorporated herein by reference as though fully set forth at length. The
agreement provides for the granting of Community Development Block Grant funds
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in the following amount of $50,000.00.
I HEREBY CERTIFY that the foreoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting
thereof, held on the
day of
, 1985, by the following vote,
to wit:
AYES:
Councilmen
NAYES:
ABSENT:
City Clerk
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- The foregoing resolution is hereby approved this
day
2 of
, 1985.
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6 Approved as to form:
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8 City Attomey
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Mayor, City of San
Bernardino
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THIS AGREEMENT is entered into effective as of
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5 1985, at San Bernardino, California, between the CITY OF SAN BERNARDINO. a
6 municipal corporation, referred to as "City", and Inland Counties Regional Ce~ r
7 a nonprofit cODlllunity service organization, referred to as "Subrecipient".
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City and Subrecipient agree as follows:
1. Recitals.
(a) Subrecipient has requested financial assistance from City for
11 fiscal year 1985/1986 from funds available through a cODIIIUnity development
12 block grant from the United States of America to City.
13 (b) Subrecipient represents that the expenditures authorized by
C 14 this Agreement are for valid cODIIIunity development purposes, in accordance
15 with federal law and regulations, and that all funds granted under this
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16 Agreement will be used for no purpose other than those purposes specifically
17 authorized. The specific purposes and scope of services of this particular
18 grant are set forth in Exhibit "A", attached hereto and incorporated into this
19 Agreement as though fully set forth herein.
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2. Payments. City shall reimburse Subrecipient for allowable costs
21 incurred under the scope of this Agreement and applicable Federal regulations.
22 hich have not been paid for or reimbursed in any other manner or by any other
23 Agency. Reimbursement will be made at least on a monthly basis. with the
24 total of all such reimbursements not to exceed $ 50,000
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3. Term. This Agreement shall cODDllence July 1, 1985, and terminate
26 June 30, 1986.
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4. Use of Funds; Budget; Travel
Limitation. The
paid
funds
to
Subrecipient shall be used by it solely
for the purposes
forth
in
set
EXHIBIT "I"
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1 Paragraph l(b) of this Agreement, and in accordance with the program budget
2 submitted by Subrecipient to the Redevelopment Agency of the City of San
3 Bernardino, a copy of which is attached to this Agreement as Exhibit "B".
4 This budget shall list all sources of funding for the program covered by this
5 Agreement, whether from State, Federal, local or private sources, and shall
6 identify which sources are paying for which specific portions of the program,
7 by line-item, to the extent practicable. No travel expenses for out-of-state
8 travel shall be included in this program unless specifically listed in the
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budget as submitted and approved, and all travel expenses to be funded from
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funds provided hereunder shall be specifically identified as travel expense,
11 which shall be negotiated between Agency and Subrecipient in the budget. Any
12 travel expenses incurred by Subrecipient above the budgeted amount or for
13 out-of-town travel shall not be eligible for reimbursement unless the prior
14 written approval of the Executive Director of the Redevelopment Agency of the
15 City of San Bernardino, or his or her designee, has been obtained. Funds
16 shall be used for purposes authorized by the COJmDunity Development Block Grant
17 program only, and no portion of the funds granted hereby shall be used for any
18 purpose not specifically authorized by this agreement. Only net payroll shall
19 be periodically reimbursed by City as an allowable cost. Any amounts withheld
20 by Subrecipient from an employee's pay for taxes, social security, or other
21 withholding and not immediately paid over to another entity, shall not be
22 included as wages or expenses eligible for reimbursement as an allowable cost
23 until such time as the withheld taxes, social security, or other withholdings
24 are actually paid over to the entity entitled to such payment. Upon such
25 payment and the submission of evidence of such payment to the Redevelopment
26 Agency, such expenses shall be regarded as allowable cost, and City shall
27 reimburse Subrecipient for such obligation. A variation in the itemization of
28 costs, as set forth in the proposed budget submitted to City, not to exceed
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1 10% as to any particular line item, shall be allowed, provided the prior
2 written approval of the Executive Director of the Redevelopment Agency of the
3 City of San Bernardino is obtained, it being understood that the total amount
4 of the grant shall not be varied thereby. At the end of the term, all
5 unexpended funds shall be returned to the City by Subrecipient. The parties
6 intend that grant funds be utilized within the time period covered by this
7 Agreement, and any funds not used shall revert to the City. No reserve for
8 the future shall be established with the funds except as may be authorized to
9 meet commitments made for services provided during the period of this
10 Agreement, but not yet paid for at the conclusion of this Agreement.
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5. Accounting. Prior to the final payment under this Agreement, and
12 at such other times as may be requested by the Executive Director of the
13 Redevelopment Agency of the City of San Bernardino, Subrecipient shall submit
14 to the Executive Director an accounting of the proposed and actual
15 expenditures of all revenues accruing to the organization for the fiscal year
16 ending June 30, 1986. Financial records shall be maintained by Subrecipient
17 in accordance with generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of funds to source documentation. All
19 books and records of Subrecipient are to be kept open for inspection at any
20 time during the business day by the City, its officers or agents, and by any
21 representative of the United States of America authorized to audit Community
22 Development Block Grant programs. Standards for financial management systems
23 and financial reporting requirements established by Attachment "F" and
24 Attachment "G" of Office of Management and Budget Circular No. A-110 shall be
25 fully complied with by Subrecipient. Subrecipient acknowledges that the funds
26 privded are federal funds. Subrecipient' s financial management system shall
27 provide for accurate, current and complete disclosure of the financial results
28 of each program sponsored by this Agreement. It is the responsibility of
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1 Subrec~pient to adequately safeguard all auets of the program, and
2 Subrecipient shall assure that they are used solely for authorized purposes.
3 6. Services Available to Residents; Monitoring and Reporting Program
4 Performance. The services of Subrecipient shall be made available to
5 residents and inhabitants of the City of San Bernardino unless otherwise noted
6 in Exhibit "A". No person shall be denied service because of race, color,
7 national origin, creed, aex, marital atatus, or physical handicapp.
8 Subrecipient shall comply with Affirmative Action guidelines in its employment
9 practices. Subrecipient shall also monitor the program's activities and
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10 submit written reports quarterly, or more often if requested, to the Executive
11 Director of the Redevelopment Agency of the City of San Bernardino, in
12 accordance with Attachment "B", Office of Management and Budget Circular No.
13 A-llO. Failure to provide auch quarterly performance reports may prevent the
14 proceuing by City of Subrecipient's requests for reimbursement, and may
15 justify temporary withholding as provided for in Paragraph 11 hereof.
16 7. Procuresent Practices. Subrecipient shall comply with
17 procurement procedures and guidelines established by Attachment "0" to Office
18 of Management and Budget Circular No. A-102, "Procurement Standards". In
19 addition to the specific requirements of Attachment "0" to Circular No. A-l02,
20 Subrecipient shall maintain a code or standards of conduct which shall govern
21 the performance of its officers, employees or agents in contracting with and
22 expending the Federal grant funds made available to Subrecipient under this
23 Agreement. Subrecipient's officers, employees or agents shall neither solicit
24 nor accept gratuities, favors, or anything of monetary value from contractors
25 or potential contractors. To the extent permissible by State law, rules, and
26 regulations, the standards adopted by Subrecipient shall provide for
27 penalties, sanctions or other disciplinary actions to be applied for
28 violations of such standards by either the Subrecipient's officers, employees
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1 or age_nts, or by contractors or their agents. Subrecipient shall provide a
2 copy of the code or standards adopted to City forthwith. All procurement
3 transactions without regard to dollar value shall be conducted in a manner so
4 as to provide maximum open and free competition. The Subrecipient shall be
5 alert to organizational conflicts of interest or non-competitive practices
6 among contractors which may restrict or eliminate competition or otherwise
7 restrain trade. Subrecipient agrees to adhere to the procurement rules
8 specified in Office of Management and Budget Circular No. A-I02 Attachment "0"
9 in its expenditure of all funds received under this Agreement.
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10 8. Anti-~ck Back Provieiona; Equal Employment Opportunity. All
11 contract for construction or repair using funds provided under this Agreement
12 shall include a provision for compliance with the Copeland "Anti-Kick Back"
13 Act C18.U.S.C. 874) as supplemented in Department of Labor Regulations (29
14 CFR, Part 3). This act provides that each contractor or subgrantee shall be
15 prohibited from inducing, by any means, any person employed in the
16 construction, completion or repair of public work, to give up any part of the
17 compensation to which he is otherwise entitled. Subrecipient ahall report all
18 suspected or reported violations to City. All contracts in excess of
19 $10,000.00 entered into by Subrecipient using funds provided under this
20 Agreement shall contain a provision requiring compliance with Equal Employment
21 Opportunity provisions established by Executive Order #11246 as amended.
22 9. PrevailinR WaRe Requir_ent. Any construction contracts awarded
23 by Subrecipient using funds provided under this Agreement in excess of
24 $2,000.00 shall include a provision for compliance with the Davis-Bacon Act
25 (40.U.S.C. 276a to 276a-7) and as supplemented by Department of Labor
26 Regulations (29CFR). Under this act, contractors ahall be required to pay
27 wages to laborers and mechanics at a rate not less than the minimum wages
28 specified in a wage determination made by the Secretary of Labor. In
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1 addition, contractors shall be required to pay wages not less often than once
2 a week. Subrec:ipient shall place a copy of the current prevailing wage
3 determination issued by the Department of Labor in each solicitation and the
4 award of a contract shall be conditioned upon the acceptance of the wage
5 determination. Subrecipient shall report all suspected or reported violations
6 to City.
7 10. Approval of City of any Charaea; Use of Progr_ Income. City
8 reserves the right to require Subrec:ipient to obtain the prior written
9 approval of City of any charles or fees to be charged by Subrecipient for
10 services provided under this Agreement, and of any rules and regulations
11 governing the provision of services hereunder. Program income represents
12 gross income earned by the Subrecipient from the Federally supported
13 activities.
Such earnings exclude interest earned on advances and may
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14 include, but will not be limited to, income from service fees, sale of
15 cOlllDodities, usage and rental fees. These funds shall be used first for
16 eligible program activities, before requests for reimbursement, or shall be
17 remitted to the City. Subrecipient shall remit all unspent program income to
18 the City within thirty (30) days subsequent to the end of the program year
19 (June 30, 1986). Interest earned on funds advanced under the Agreement shall
20 be paid to the City.
21 11. Teaporary Withholding. The Executive Director of the
22 Redevelopment Agency of the City of San Bernardino is authorized to
23 temporarily withhold the payment of funds to Subrecipient when the Executive
24 Director determines that any violation of this Agreement has occurred. Funds
25 shall be withheld until the violation is corrected to the satisfaction of the
26 Executive Director or of the Mayor and Common Council. Subrec:ipient shall
C 27 have the right to be heard by the Mayor and CODlJDon Council if Subrecipient
28 maintains no violation of the Agreement has occurred, which hearing shall be
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1 held within 45 days after the funds have first been withheld, provided
2 Subrecipient requests such hearing within 15 days after such first withholding.
3 12. Records Retention. Financial records, supporting documents,
4 statistical records, and all other records pertaining to the use of the funds
5 provided under this Agreement shall be retained by Subrecipient for a period
6 of three (3) years, at a minimum, and in the event of litigation, claim or
7 audit, the records shall be retained until all litigation, claims, and audit
8 findings involving the records, have been fully resolved. Records for
9 non-expendable property acquired with federal funds provided under this
10 Agreement shall be retained for three (3) years after the final disposition of
11 such property.
12 13. Property Manage_Dt Standards. Non-expendable personal property,
13 for the purposes of this Agreement, is defined as tangible personal property,
14 purchased in whole or in part with Federal funds, which has useful life of
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15 more than one (1) year and an acquisition cost of three hundred dollars
16 ($300.00) or more per unit. Real property means land, including land
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17 improvements, structures and appurtenances thereto, excluding movable
18 machinery and equipment. Non-expendable personal property and real property
19 purchased with or improved by funds provided under this Agreement sha 11 be
20 subject to the property management standards specified in Attachment "N" of
21 Office of Management and Budget Circular No. A-102, "Property Management
22 Standards".
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14. Termination for Cause. City reserves the right to terminate this
Agreement and any and all grants and future payments under this Agreement in
whole or in part at any time before the date of completion of this Agreement
whenever City determines that the Subrecipient has failed to comply with the
conditions of this Agreement. In the event City seeks to terminate this
Agreement for cause, City shall promptly notify the Subrecipient in writing of
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1 the pr~posed termination and the reasons therefore, together with the proposed
2 effective date. Subrecipient shall be given an opportunity to appear before
3 the Mayor and CODIIlOn Council at the time at which the Mayor and COllllllOn Council
4 are to consider such recOllllllended termination, and shall be given a reasonable
5 opportunity to show cause why, if any exists, the Agreement should not be
6 terminated for cause. Upon determination by this Mayor and Common Council
7 that the contract should be terminated for cause, notice thereof, including
8 reasons for the determination, shall promptly be given to Subrecipient,
9 together with information as to the effective date of the termination. The
10 determination of the Mayor and Common Council as to cause shall be final.
11 15. Ter.ai.nation for Convenience. City or Subrecipient may terminate
12 this Agreement in whole or in part provided both parties agree that the
13 continuation of the project would not produce beneficial results cOlllllll!nsurate
14 with further expenditure of funds. In such event, the parties shall agree
15 upon the termination conditions, including the effective date and, in the case
16 of partial terminations, the portion to be terminated. The Subrecipient shall
17 not incur new obligations for the terminated portion after the effective date
18 and shall cancel as many outstanding obligations as possible. City shall
19 allow Subrecipient full credit for the City's share of the non-cancellable
20 obligations properly incurred by the Subrecipient prior to termination.
21 16. Hold Harmleas. Subrecipient agrees to indemnify and save
22 harmless the City and its employees and agents from all liabilities and
23 charges, expenses (including counsel fees), suits or losses, however
24 occurring, or damages, arising or growing out of the use of or receipt of
25 funds paid under this Agreement and all operations under this Agreement.
26 Psyments under this Agreement are made with the understanding that the City is
27 not involved in the performance of services or other activities of
28 Subrecipient. Subrecipient and its employees and agents are independent
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1 contra~tors and not employees or agents of City.
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17. A.endment. This Agreement may be amended or modified only by
3 written agreement signed by both parties, and failure on the part of either
4 party to enforce any provision of this Agreement shall not be construed as a
5 waiver of the right to compel enforcement of any provision or provisions.
6 18. Aasi.-ent. This Agreement shall not be a88igned by Subrecipient
7 without the prior written consent of City.
8 19. 1I0ticea. All notices herein required shall be in writing and
9 delivered in person or sent by certified mail, postage prepaid, addreued as
10 follows:
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As to City:
As to Subrecipient:
Executive Director,
Redevelopment Agency of the
City of San Bernardino
City Hall, Third Floor Rm. 320
300 North ''D" Street
San Bernardino, Calif. 92418
20. Evidence of Authority.
Subrecipient shall provide to City
evidence in the form of a certified copy of minutes of the governing body of
Subrecipient, or other adequate proof, that this Agreement has been approved
in all its detail by the governing body of Subrecipient, that the person(s)
executing it are authorized to act on behalf of Subrecipient, and that this
Agreement is a binding obligation on Subrecipient.
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] .- IN WlTllESS WHEREOF, the parties hereto have executed this Agreement
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2 on the day and year first hereinabove written.
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CITY OF lWl IBIUlARDIHO:
BY:
SUBRECIPIEHT:
BY:
Mayor
BY:
President
Secretary
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SCOPE OF SERVICES
F1m4iq for two added .taff .-bar. baa all_d tba ~elor to taap tbeir
cueload ratio at 60 1Dfatl to ODa coUDIelor ratbar tba tb. 120:1 ratio.
TIIi. IIOra -11.bla saUllbar of cliatl baa asaablad tba collDlelon to v1ait
tb.ir familia. far IIOra fraquatly. !hi. baa bacoae 1sacr.u1Dcly sa.c....ry
with tha llIIIIlbar of "ary MUcally fralUa 1Dfatl va are IIOV baiDa utad to
follow. TII. famiUu cosat.ct 111I _cb IIOre ofta ad tha COUSlIelora ara
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requira4 to prond. a Irut deal of cd.ia 1satanat1OD. larly ad isatauiY.
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illt.natioll hu helped to cut d_ OD tha saead for ra-hoapitaU.aUOIl ad
IIlhaIlCed th. paratl abUity to prorid. apacial car. saead.. !hi. .upport
saot ODly belp. to al1."i.ta th. bilb .tre../amdaty 1.".1 for tha famiUa.
but i. a ".luabl. d.t.rat for prob.bl. .bUl./Il.llact.
w. .re el.o prorid1q abort tam ra.pita car. for tba 1safalltl to allow
peratl to .palld ._ time aw.y from tbia "ary d_d1sa1 ra,polll1bUity.
T111a isa tUrD .trlllltball. tba parat'. rel.tioll.bip ad tbair copiq ruource..
T111a type of IUpport h.. prcwlll to b. "ery powerful isa pr."at1sa1 abu.a/Ileglect.
EXHIBIT "A"
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'Ibu far _ have had DDly two casa. of supected. Daa1act _d DO case. of
abue 1D our diem population. We fael strona1y that thia 18 due to
our 1DtaDSive lave1 of 1DtarventioD _d services.
'Ibe additioD&l staff bas ..de it ponible for the counselors to attend
_d be IIOre 1Dvolved ill 1Dfant diacharae pl&11lliDa at the hospital.. ID
addition, the counselor. are DOW ..etilla the parent. before the infant
aoe. home iD order to provide aupport, p1.....4..a, and coord1.D&tioD of care.
'Ibia aake. them IIOre available to the familie. when prob1_ occur such
a. a ..lfUDctioD of equipment, a ..dication problem, or the Deed to
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cOlllllUDicate with their physiciaD. 'Ibia ability to be SlOre 1DtaDSely
iDvol;;.cibu aaai!l eDhanced our ability to provide QUALITY follow-up
and 1Dtervention service. for these 1Dfants.
leferral. to the proar- have 1Dcreased throuah physiciaD and parent
satiafaction with our hiahly ra18ed level of 1Dvo1vemeDt. We have in;"
cluded sOllIe of the re.ultl of our parent satisfaction survey 1D
. Appendix E.
TO CO}''TINtlE THIS QUALITY SEIlVICE OUR AGENCY IS ASKING ?OR A C.D.J.G.
GRANT IN THE AMOUNT OF $50,000. Oull AGENCY WILL CONTlUJllTE $55,206
FOR TIlE SAME PlIOJECT.
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FIND AToUSIC Im'ANT PROJECT
FOR l'UVENTION OF CHILD ABUSE/NEGLECT
IN SAN BElUWlDINO CITY
A GlWlT PROPOSAL
SllBMITTED TO:
ltEDEVELOPMENT AGENCY
THIRD FLOOR, CITY BAI.I.
SAN BElUWlDINO. CALIFOllNIA
FOR FISCAL YEAR 1985-86
BY:
INLAND COUNTIES lltGIONAL CENTER, INC.. FIND PROGRAM
814 NORTH AlUlOl.'HEAD AVENUE:
SAN BEIlNARDINO, CALIFOllNIA 92408
CONTACT PERSON: DAJtI.D,'E ROBINSON, K.S.
PREVENTION SERVICES COORDINATOR
FIND PlOGRAK, I.C.D.D.S.
[W' E lirE , '" ~ rm
FEB2n19S5
.Ct<., .' ....." ""..."r OF THE
CITY Of SAN BERNARDINO. CA
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C TABLE OF CONTENTS
I.
A.
B.
II.
A.
B.
C.
D.
E.
F.
III.
e IV.
A.
B.
C.
D.
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Funding Bequest.................................................1
Current Program Activitie.......................................l
Increase in Services. etc.......................................2
Project Description.............................................4
Description of Agency...........................................4
Target Popul.tion...............................................4
101e of F.1.N.D. in Preventing Abuse............................S
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Goals and Objectives............................................6
Description of Service..........................................6
MOnitoring and Evalu.tion.......................................'
Budget Propo.al.................................................8
Appendices
Agency Brochures
Eligibility Criteria
Data Collection r01~
Parent Satisfaction Survey
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I.
Funding 1l.equest
Inland Counties 1l.egional Center is requesting continued funding through
a $50,000 Grant from the Community Development Block Grant Funds. Our
agency has already received this level of funding for the F.I.N.D.
Program for the fiscal years 1983-1984 and 1984-1985. Tbe purpose of
the funding is to continue a caseload ratio within the program at the
highly effective level of 60 at-risk infants to one counselor. Without
such funding, the caseload ratio will return to the previous and less
effective 120 infants to one counselor level. Tbis increased nlllDber
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of ciiellt8 'per. counselor will again uke it impossible to provide services
at the intensive level needed.
In the period of time we have received funding, very poll1tive changes and
results have occured in our level of delivery of services and assistance
to the poor families living in San Bernardino and their fragile babies.
A. Current Program Activities
Tbe program has accepted 239 cases since the beginning of our contract.
Tbe services provided to these clients have included in depth: monitoring
ot. infant developmental progress, aBBessment of parent-infant bonding,
instruction and role modeling in enhancement of normal development, coordin-
ation of all medical services, and education necessary and relative to the
infants very specific needs. Contacts with these families by home visit
and telephone have exceeded expectations.~ In addition, we have had an increase
in the very medically fragile infant. Tbe doctors at the intensive care
nurseries in our local hospitals are saving smaller infants who in turn have
lIllU1ymore medical problems and nursing care needs. Tbese infants are going
home with portable oxygen equipment, intervenous feedings, suctioning
equipment, heart and respiration monitors and many medication needs. ~
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The parents aJ"e required to learn the apecial equipment needs and other
techniques for their infant Ii survival. Jleedless to aay, this puts a
special stress on the family &Dd they are in Ireat need of our counselors
support and instruction. We bave had greatly increased contact with
other professionals and more intensive coordination with other service
agencies. Your past funding of our program bas helped us to respond to
the needs of these infants and their families. Continued funding will
help WI to meet the challenge of these very medically fragile infants &Dd
enable them to reach their lIl&x1mum potential for a DOrmal life. Again,
we are ~~lt~~ for your help to continue support for these special infants
&Dd their families.'
B. Increase in Services due to Present Grant FUndinR
Funding for two added staff members has allowed the counselor to keep their
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caseload ratio at 60 infants to one counselor rather than the 120:1 ratio.
This more manageable number of clients bas enabled the counselors to visit
their families far more frequently. This bas become increasingly necessary
with the number of very medically fragile infants we are now being asked to
follow. The families contact us much more often and the counselors are
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required to provide a great deal of crisis intervention. Early and intensive
intervention has helped to cut down on the need for re-hospitalization and
enhanced the parents ability to provide special care needs. This support
not only helps to alleviate the high stress/anxiety level for the femilies
but is a valuable deterant for probable abuse/neglect.
We are also providing short term respite care for the infants to allow
parents to spend some time away from this very demanding responsibility.
This in turn atrengthens the parent's relationship and their coping resources.
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"",. This type of support has proven to be very powerful in preventing abuse/neglect.
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Thus far we have had only two casu of suspected_ neglect and DO cases of
abuse in our client population. We feel strongly that this is due to
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our intensive level of intervention and services.
The additional staff has made it possible for the counselors to attend
and be more involved in inhnt discharge planning at the hospitals. In
addition, the counselors are now meeting the parents before the infant
goes home in order to provide support, plsnning, and coordination of care.
This makes them more available to the families when problems occur such
as a malfunction of equipment, a medication problem, or the need to
COIIIIIIunicate with their physician. This ability to be more intensely
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involvedhaa agai~ enhanced our ability to provide QUALITY follow-up
and intervention services for these infants.
Referrals to the program have increased through phYSiCian and parent
satisfaction with our highly raised level of involvement. We have in~
<::: cluded some of the results of our parent satisfaction survey in
- Appendix E.
TO CO~'TINUE THIS QUALITY SERVICE OUR AGENCY IS ASKING FOR A C.D.B.G.
GRANT IN THE AMOtn.'T OF $50,000. OUR AGENCY WILL CONTRIBUTE $55,206
FOR THE SAKE PROJECT.
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