HomeMy WebLinkAbout45-City Attorney
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CI'C' OF SAN BERNARDICD - REQUUT FOR COUNCIL AC~N
From: RALPH H. PRINCE
Subject: Authorization of Financial
Assistance on Service Contracts
Dept: City Attorney
Date: November 22, 1985
Synopsis of Previous Council action:
11-12-85
Ways and Means Committee recommended approval
of Social Service Contracts.
Recommended motion:
Adopt Resolution.
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Signatu re
Contact person: Libbv Rodriguez
Phone:
5355
Supporting rlata attached: Yes
Ward:
n/a
FUNDING REQUIREMENTS:
Amount: S57, 176.17
Sou rce:
Finance:_L~ ~
Council Notes:
75-0262
Agenda Item NO'~~ Co
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AGREEMENTS FOR FINANCIAL ASSISTANCE FOR FISCAL YEAR
3 1985-1986 WITH FRAZEE COMMUNITY CENTER, MERRI-MIXERS, ROLLING
START, INC., FAMILY SERVICE AGENCY, CASA RAMONA, INC., AND BOYS
'4 CLUB OF SAN BERNARDINO, INC.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS' FOLLOWS:
6
7 SECTION 1. The Mayor of the City of San Bernardino is
8 hereby authorized and directed to execute on behalf of said City
9 various agreew.ents relating to financial assistance for fiscal
10 year 1985-1986, with Frazee Community Center, Merri-Mixers,
11 Rolling Start, Inc., Family Service Agency, Casa Ramona, Inc.,
12 and Boys Club of San Bernardino, Inc. A copy of each such
13 contract is attached hereto and incorporated herein by reference,
14 each being marked respectively with the following exhibit
15 numbers: Exhibit A - Frazee Commun~ty Center, Exhibit B - Merri-
16 Mixers, Exhibit C - Rolling Start, Inc., Exhibit D - Family
17 Service Agency, Exhibit E - Casa Ramona, Inc. (Support Services),
18 Exhibit F - Cas a Ramona, Inc. (Senior Citizens), Exhibit G - Casa
19 Ramona, Inc. (Food and Medical Program), Exhibit H - Boys Club of
20 San Bernardino Inc.
21 I HEREBY CERTIFY that the foregoing resolution was duly
22 adopted by the Mayor and Common Council of the City of San
23 Bernardino at a meeting thereof, held
24 on the day of , 1985, by the
25 following vote, to wit:
26 / / / / / / / / / /
27 / / / / / / / / / /
28 / / / / / / / / / /
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4 ABSENT:
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8 of
City Clerk
The foregoing resolution is hereby approved this
day
, 1985.
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Mayor of the City of San Bernardino
11 Approved as to form:
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of October 1,
1985, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City", and
FRAZEE COMMUNITY CENTER, a nonprofit community services
organization, referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial
assistance from City for the fiscal year 1985-1986.
(b) Service Organization represents that the
expenditures authorized by this agreement are for valid municipal
public purposes. The purpose is to provide emergency assistance
of food, clothing, medical and referrals to individuals in dire
need.
2. Payment. City shall pay to Service Organization the
total sum of FIVE THOUSAND TWO HUNDRED FIFTY DOLLARS AND ONE CENT
($5,250.01), for the term of this agreement, payable in eight
monthly installments of FIVE HUNDRED EIGHTY-THREE DOLLARS AND
THIRTY-THREE CENTS ($583.33), and one final installment of FIVE
HUNDRED EIGHTY-THREE DOLLARS AND THIRTY-SEVEN CENTS ($583.37).
Monthly payments for the months of October, November and December
shall be payable upon execution of this agreement, and all
subsequent payments shall be paid on or before the 5th day of
each succeeding month.
3. Term. This agreement shall cover the period from
October 1, 1985, through June 30, 1986.
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4. Use of Funds. The funds paid to Service Organization
shall be used by it solely for the purpose set forth in Paragraph
1(b) of this agreement and in accordance with the budget
submitted to the City. A variation in the itemization of costs,
as set forth in the proposed budget, not to exceed ten percent
(10%), shall be allowed, provided the prior written approval of
the Director of Parks, Recreation and Community Services of City
is obtained. At the end of the term, all unexpended funds shall
be returned to City by Service Organization.
5. Accounting. Prior to the final payment under this
agreement, and at such other times as may be requested by the
City Administrator or Director of Finance of City, the Service
Organization shall submit to the City Administrator, with a copy
to the Director of Finance, an accounting of the proposed and
actual expenditures of all revenues accruing to the organization
for the fiscal year ending June 3D, 1986. Financial records
shall be maintained by Service Organization in accordance with
generally accepted accounting principles, in a manner which
permits City to trace the expenditures of the funds. AIl books
and records of Service Organization are to be kept open for
inspection at any time during the business day by the City or its
officers or agents.
6. Services Available to Residents. The services of
24 Service Organization shall be made available to residents and
25 inhabitants of the City of San Bernardino. No person shall be
26 denied service because of race, color, creed, or sex. Service
27 Organization shall have and comply with Affirmative Action
28 guidelines in its employment practices.
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1 7. Approval of City of any Charges. City reserves the
2 right to require Service Organization to obtain the prior written
3 approval of City of any charges or fees to be charged by Service
4 Organization, and of any rules and regulations governing the
5 services.
6 8. Application for Other Funding. Service Organization
7 must apply for funds from other sources. Evidence of the
8 application shall be made available to City prior to any
9 consideration for further funds for the next fiscal year.
10 Receipt of any revenue from such other sources during this fiscal
1] year must be reported immediately to the Director of Parks,
12 Recreation and Community Services.
13 9. Temporary Withholding. The Director of Parks,
14 Recreation and Community Services, with the concurrence of the
15 Mayor and Common Council, is authorized to temporarily withhold
16 or terminate the payment of funds to Service Organization when
17 the Director determines that any violation of the agreement has
18 occurred. Funds shall be withheld until the violation is
19 corrected to the satisfaction of the Director and Mayor and
20 Common Council.
2] 10. Hold Harmless. Service Organization agrees to
22 indemnify and save harmless the City and its employees and agents
23 from all liabilities and charges, expenses (including counsel
24 fees), suits or losses, however occurring, or damages arising or
25 growing out of the use or receipt of funds paid under this
26 agreement, and all operations under this agreement. Payments
27 under this agreement are made with the understanding that the
28 City is not involved in the performance of services or other
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1 activities of Service Organization. Service Organization and its
2 employees and agents are independent contractors and not
3 employees or agents of City.
4 11. Standards. Service Organization agrees to comply with
5 the provisions of "Section 1. Recommendations", of a portion of a
6 report entitled "Report of the Special Council Subcommittee for
7 Social Service Funds" dated and adopted on February 18, 1975, and
8 on file in the Office of the City Clerk of City, a copy of which
9 has previously been provided to Service Organization.
10 12. Termination. City shall have the right to terminate
11 this agreement and any funding of Service Organization for any
12 reason by mailing a ten day written notice to Service
13 Organization and this agreement shal1 terminate ten days after
14 the mailing of such notice.
15 13. Amendment. This agreement may be amended or modified
16 only by written agreement signed by both parties and failure on
17 the part of either party to enforce any provision of this
18 agreement shall not be construed as a waiver of the right to
19 compel enforcement of any provision or provisions.
20 14. Assignment. This agreement shall not be assigned by
21 Service Organization without the prior written consent of City.
22 15. Notices. All notices herein required shall be in
23 writing and delivered in person or sent by certified mail,
24 postage prepaid, addressed as follows:
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City Administrator
City Hall
300 North "D" Street
Frazee Community Center
1140 West Mill Street
San Bernardino, CA 92410
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ATTEST:
City Clerk
Approved as to form:
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CITY OF SAN BERNARDINO
By
Mayor
FRAZEE COMMUNITY CENTER
By
Title
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of October 1,
1985, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City", and
MERRI-MIXERS, a nonprofit community service organization,
referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial
assistance from City for the fiscal year 1985-1986.
(b) Service Organization represents that the
expenditures authorized by this agreement are for valid municipal
public purposes. The purposes are to provide transportation for
the ambulatory developmentally disabled adult with growth
promoting experiences designed to achieve normalization and to
develop each individual's capacity through community interaction,
development of motor skills and social awareness, and
administration of the program.
2. Payment. City shall pay to Service Organization the
total sum of TWO THOUSAND TWO HUNDRED TWENTY-FIVE DOLLARS AND
TWENTY-FIVE CENTS ($2,225.25) for the term of this agreement,
payable in nine monthly installments of TWO HUNDRED FORTY-SEVEN
DOLLARS AND TWENTY-FIVE CENTS ($247.25). Monthly payments for
the months of October, November and December shall be payable
upon execution of this agreement, and all subsequent payments
shall be paid on or before the 5th day of each succeeding month.
3. Term. This agreement shall cover the period from
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1 October 1, 1985, through June 30, 1986.
2 4. Use of Funds. The funds paid to Service Organization
3 shall be used by it solely for the purpose set forth in Paragraph
4 1(b) of this agreement and in accordance with the budget
5 submitted to the City. A variation in the itemization of costs,
6 as set forth in the proposed budget, not to exceed ten percent
7 (10%), shall be allowed, provided the prior written approval of
8 the Director of Parks, Recreation and Community Services of City
9 is obtained. At the end of the term, all unexpended funds shall
10 be returned to City by Service Organization.
11 5. Accounting. Prior to the final payment under this
12 agreement, and at such other times as may be requested by the
13 City Administrator or Director of Finance of City, the Service
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance, an accounting of the proposed and
16 actual expenditures of all revenues accruing to the organization
17 for the fiscal year ending June 30, 1986. Financial records
18 shall be maintained by Service Organization in accordance with
19 generally accepted accounting principles, in a manner which
20 permits City to trace the expenditures of the funds. All books
21 and records of Service Organization are to be kept open for
22 inspection at any time during the business day by the City or its
23 officers or agents.
24 6. Services Available to Residents. The services of
25 Service Organization shall be made available to residents and
26 inhabitants of the City of San Bernardino. No person shall be
27 denied service because of race, color, creed, or sex. Service
28 Organization shall have and comply with Affirmative Action
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1 guidelines in its employment practices.
2 7. Approval of City of any Charges. City reserves the
3 right to require Service Organization to obtain the prior written
4 approval of City of any charges or fees to be charged by Service
5 Organization, and of any rules and regulations governing the
6 services.
7 8. Application for Other Funding. Service Organization
8 m~st apply for funds from other sources. Evidence of the
9 application shall be made available to City prior to any
10 consideration for further funds for the next fiscal year.
11 Receipt of any revenue from such other sources during this fiscal
12 year must be reported immediately to the Director of Parks,
13 Recreation and Community Services.
14 9. Temporary Withholding. The Director of Parks,
15 Recreation and Community Services, with the concurrence of the
16 Mayor and Common Council, is authorized to temporarily withhold
17 or terminate the payment of funds to Service Organization when
18 the Director determines that any violation of the agreement has
19 occurred. Funds shall be withheld until the violation is
20 corrected to the satisfaction of the Director and Mayor and
21 Common Council.
22 10. Hold Harmless. Service Organization agrees to
23 indemnify and save harmless the City and its employees and agents
24 from all liabilities and charges, expenses (including counsel
25 fees), suits or losses, however occurring, or damages arising or
26 growing out of the use or receipt of funds paid under this
27 agreement, and all operations under this agreement. Payments
28 under this agreement are made with the understanding that the
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1 City is not involved in the performance of services or other
2 activities of Service Organization. Service Organization and its
3 employees and agents are independent contractors and not
4 employees or agents of City.
5 11. Standards. Service Organization agrees to comply with
6 the provisions of "Section 1. Recommendations", of a portion of a
7 report entitled "Report of the Special Council Subcommittee for
8 Social Service Funds" dated and adopted on February 18, 1975, and
9 on file in the Office of the City Clerk of City, a copy of which
10 has previously been provided to Service Organization.
11 12. Termination. City shall have the right to terminate
12 this agreement and any funding of Service Organization for any
13 reason by mailing a ten day written notice to Service
14 Organization and this agreement shal1 terminate ten days after
15 the mailing of such notice.
16 13. Amendment. This agreement may be amended or modified
17 only by written agreement signed by both parties and failure on
18 the part of either party to enforce any provision of this
19 agreement shall not be construed as a waiver of the right to
20 compel enforcement of any provision or provisions.
21 14. Assignment. This agreement shall not be assigned by
22 Service Organization without the prior written consent of City.
23 15. Notices. All notices herein required shall be in
24 writing and delivered in person or sent by certified mail,
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postage prepaid, addressed as follows:
City Administrator
Ci ty Hall
300 North "D" Street
Jim Muller, President
2122 Chestnut, Apt. 1906
San Bernardino, CA 92410
28 DA TED
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1 CITY OF SAN BERNARDINO
ATTEST:
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City Clerk By Mayor
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4 MERRI-MIXERS
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By
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Title
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Approved as to form:
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lty torney
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A G R E E MEN T
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(Community Service Organization)
THIS AGREEMENT is entered into effective as of October 1,
1985, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City", and
ROLLING START, INC., a nonprofit community services organization,
referred to as "Service Organization".
City and Service Organization agree as follows:
1. Recitals.
(a) Service Organization has requested financial
assistance from City for the fiscal year 1985-1986.
(b) Service Organization represents that the
expenditures authorized by this agreement are for valid municipal
public purposes. The purposes is to provide the following
services to the deaf: a relay service, information and a
referral service, with up to date information; training on use of
T.D.D. and use of sign language.
2. Payment. City shall pay to Service Organization the
total sum of FIVE THOUSAND SIX HUNDRED NINETY-FIVE DOLLARS AND
FIFTY-ONE CENTS ($5,695.51), for the term of this agreement,
payable in eight monthly installments of SIX HUNDRED THIRTY-TWO
DOLLARS AND EIGHTY-THREE CENTS ($632.83), and one final
installment of SIX HUNDRED THIRTY-TWO DOLLARS AND EIGHTY-SEVEN
CENTS ($632.87). Monthly payments for the months of October,
November and December shall be payable upon execution of this
agreement, and all subsequent payments shall be paid on or before
the 5th day of each succeeding month.
3. Term. This agreement shall cover the period from
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1 Oc tober 1, 1985, through June 30, 1986.
2 4. Use of Funds. The funds paid to Service Organization
3 shall be used by it solely for the purpose set forth in Paragraph
4 1(b) of this agreement and in accordance with the budget
5 submitted to the City. A variation in the itemization of costs,
6 as set forth in the proposed budget, not to exceed ten percent
7 (10%), shall be allowed, provided the prior written approval of
8 the Director of Parks, Recreation and Community Services of City
9 is obtained. At the end of the term, all unexpended funds shall
10 be returned to City by Service Organization.
11 5. Accounting. Prior to the final payment under this
12 agreement, and at such other times as may be requested by the
13 City Administrator or Director of Finance of City, the Service
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance, an accounting of the proposed and
16 actual expenditures of all revenues accruing to the organization
17 for the fiscal year ending June 30, 1986. Financial records
18 shall be maintained by Service Organization in accordance with
19 generally accepted accounting principles, in a manner which
20 permits City to trace the expenditures of the funds. AIl books
21 and records of Service Organization are to be kept open for
22 inspection at any time during the business day by the City or its
23 officers or agents.
24 6. Services Available to Residents. The services of
25 Service Organization shall be made available to residents and
26 inhabitants of the City of San Bernardino. No person shall be
27 denied service because of race, color, creed, or sex. Service
28 Organization shall have and comply with Affirmative Action
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1 guidelines in its employment practices.
2 7. Approval of City of any Charges. City reserves the
3 right to require Service Organization to obtain the prior written
4 approval of City of any charges or fees to be charged by Service
5 Organization, and of any rules and regulations governing the
6 services.
7 8. Application for Other Funding. Service Organization
8 must apply for funds from other sources. Evidence of the
9 application shall be made available to City prior to any
10 consideration for further funds for the next fiscal year.
11 Receipt of any revenue from such other sources during this fiscal
12 year must be reported immediately to the Director of Parks,
13 Recreation and Community Services.
14 9. Temporary Withholding. The Director of Parks,
15 Recreation and Community Services, with the concurrence of the
16 Mayor and Common Council, is authorized to temporarily withhold
17 or terminate the payment of funds to Service Organization when
18 the Director determines that any violation of the agreement has
19 occurred. Funds shall be withheld until the violation is
20 corrected to the satisfaction of the Director and Mayor and
21 Common Council.
22 10. Hold Harmless. Service Organization agrees to
23 indemnify and save harmless the City and its employees and agents
24 from all liabilities and charges, expenses (including counsel
25 fees), suits or losses, however occurring, or damages arising or
26 growing out of the use or receipt of funds paid under this
27 agreement, and all operations under this agreement. Payments
28 under this agreement are made with the understanding that the
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1 City is not involved in the performance of services or other
2 activities of Service Organization. Service Organization and its
3 employees and agents are independent contractors and not
4 employees or agents of City.
5
11. Standards. Service Organization agrees to comply with
6 the provisions of "Section 1. Recommendations", of a portion of a
7 report entitled "Report of the Special Council Subcommittee for
8 Social Service Funds" dated and adopted on February 18, 1975, and
9 on file in the Office of the City Clerk of City, a copy of which
10 has previously been provided to Service Organization.
11
12. Termination. City shal1 have the right to terminate
12 this agreement and any funding of Service Organization for any
13 reason by mailing a ten day written notice to Service
14 Organization and this agreement shal1 terminate ten days after
15 the mailing of such notice.
16 13. Amendment. This agreement may be amended or modified
17 only by written agreement signed by both parties and failure on
18 the part of either party to enforce any provision of this
19 agreement shall not be construed as a waiver of the right to
20 compel enforcement of any provision or provisions.
21 14. Assignment. This agreement shall not be assigned by
22 Service Organization without the prior written consent of City.
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15. Notices. All notices herein required shall be in
writing and delivered in person or sent by certified mail,
postage prepaid, addressed as follows:
/ / / / / / / / / /
/ / / / / / / / / /
/ / / / / / / / / /
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City Administrator
City Hall
300 North "D" Street
San Bernardino, CA 92418
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Nick Hambrick
Rolling Start, Inc.
443 West 4th Street
San Bernardino, CA 92401
4 DATED
5 CITY OF SAN BERNARDINO
6 ATTEST:
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City Clerk
Approved as to form:
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City , tiorney
By
Mayor
ROLLING START, INC.
By
Ti t1 e
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A G R E E MEN T
(Community Service Organization)
THIS AGREEMENT is entered into effective as of October 1,
1985, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City", and
FAMILY SERVICE AGENCY, a nonprofit community services organizatio ,
referred to as "Service Organization".
City and Service Organization agree as follows:
9 1. Recitals.
10
(a) Service Organization has requested financial
11 assistance from City for the fiscal year 1985-1986.
12
(b) Service Organization represents that the
13 expenditures authorized by this agreement are for valid municipal
14 public purposes. The purposes are counseling and mental health
15 services, transportation to and from medical appointments,
16 assistance with social security problems, home problems, etc.,
17 for senior citizens.
18 2. Payment. City shal1 pay to Service Organization the
19 total sum of SIXTEEN THOUSAND EIGHT HUNDRED THIRTY-ONE DOLLARS
20 AND EIGHTY-TWO CENTS ($16,832.82), for the term of this
21 agreement, payable in eight monthly installments of ONE THOUSAND
22 EIGHT HUNDRED SEVENTY DOLLARS AND TWENTY CENTS ($1,870.20), and
23 one final installment of ONE THOUSAND EIGHT HUNDRED SEVENTY
24 DOLLARS AND TWENTY TWO CENTS ($1,872.22). Monthly payments for
25 the months of October, November and December shal1 be payable
26 upon execution of this agreement, and a11 subsequent payments
27 shall be paid on or before the 5th day of each succeeding month.
28 3. Term. This agreement shall cover the period from
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October 1, 1985, through June 30, 1986.
4. Use of Funds. The funds paid to Service Organization
shall be used by it solely for the purpose set forth in Paragraph
1(b) of this agreement and in accordance with the budget
submitted to the City. A variation in the itemization of costs,
as set forth in the proposed budget, not to exceed ten percent
(10%), shall be allowed, provided the prior written approval of
the Director of Parks, Recreation and Community Services of City
is obtained. At the end of the term, all unexpended funds shall
be returned to City by Service Organization.
5. Accounting. Prior to the final payment under this
agreement, and at such other times as may be requested by the
City Administrator or Director of Finance of City, the Service
Organization shall submit to the City Administrator, with a copy
to the Director of Finance, an accounting of the proposed and
actual expenditures of all revenues accruing to the organization
for the fiscal year ending June 30, 1986. Financial records
shall be maintained by Service Organization in accordance with
generally accepted accounting principles, in a manner which
permits City to trace the expenditures of the funds. All books
and records of Service Organization are to be kept open for
inspection at any time during the business day by the City or its
officers or agents.
6. Services Available to Residents. The services of
Service Organization shall be made available to residents and
inhabitants of the City of San Bernardino. No person shall be
denied service because of race, color, creed, or sex. Service
Organization shall have and comply with Affirmative Action
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1 guidelines in its employment practices.
2 7. Approval of City of any Charges. City reserves the
3 right to require Service Organization to obtain the prior written
4 approval of City of any charges or fees to be charged by Service
5 Organization, and of any rules and regulations governing the
6 services.
7 8. Application for Other Funding. Service Organization
8 must apply for funds from other sources. Evidence of the
9 application shall be made available to City prior to any
10 consideration for further funds for the next fiscal year.
11 Receipt of any revenue from such other sources during this fiscal
12 year must be reported immediately to the Director of Parks,
13 Recreation and Community Services.
14 9. Temporary Withholding. The Director of Parks,
15 Recreation and Community Services, with the concurrence of the
16 Mayor and Common Council, is authorized to temporarily withhold
17 or terminate the payment of funds to Service Organization when
18 the Director determines that any violation of the agreement has
19 occurred. Funds shall be withheld until the violation is
20 corrected to the satisfaction of the Director and Mayor and
21 Common Council.
22 10. Hold Harmless. Service Organization agrees to
23 indemnify and save harmless the City and its employees and agents
24 from all liabilities and charges, expenses (including counsel
25 fees), suits or 10sses, however occurring, or damages arising or
26 growing out of the use or receipt of funds paid under this
27 agreement, and all operations under this agreement. Payments
28 under this agreement are made with the understanding that the
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1 City is not involved in the performance of services or other
2 activities of Service Organization. Service Organization and its
3 employees and agents are independent contractors and not
4 employees or agents of City.
5 11. Standards. Service Organization agrees to comply with
6 the provisions of "Section 1. Recommendations", of a portion of a
7 report entitled "Report of the Special Council Subcommittee for
8 Social Service Funds" dated and adopted on February 18, 1975, and
9 on file in the Office of the City Clerk of City, a copy of which
10 has previously been provided to Service Organization.
1] 12. Termination. City shall have the right to terminate
12 this agreement and any funding of Service Organization for any
13 reason by mailing a ten day written notice to Service
14 Organization and this agreement shall terminate ten days after
15 the mailing of such notice.
16 13. Amendment. This agreement may be amended or modified
17 only by written agreement signed by both parties and failure on
18 the part of either party to enforce any provision of this
19 agreement shal1 not be construed as a waiver of the right to
20 compel enforcement of any provision or provisions.
21 14. Assignment. This agreement shall not be assigned by
22 Service Organization without the prior written consent of City.
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15. Notices. All notices herein required shall be in
writing and de Ii vered in person or sent by certified mail,
postage prepaid, addressed as follows:
/ / / / / / / / / /
/ / / / / / / / / /
/ / / / / / / / / /
4
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4 DA TED
5 CITY OF SAN BERNARDINO
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City Administrator
City Hall
300 North "0" Street
San Bernardino, CA 92418
6 ATTEST:
7
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10 By
City Clerk
11 Title
12 Approved as to form:
13 cCL,<)>:~':e!'/
14 A torney
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Family Service Agency
1669 North "E" Street
San Beranrdino, CA 92405
By
Mayor
FAMILY SERVICE AGENCY
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1 AQR~EMENT
2 (Community Service Organization)
3 THIS AGREEMENT is entered into effective as of October 1,
4 1985, at San Bernardino, California, between the City of San
5 Bernardino, a municipal corporation, referred tc as "City", and
6 CASA RAMONA, INC., a nonprofit community service organization,
7 referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
10
(a) Service Organization has requested financial
11 assistance from City for the fiscal year 1985-1986.
12
(b) Service Organization represents that the
13 expenditures authorized by this agreement are for a valid
14 mur,icipal public purpose. The purpose is to operate and maintain
15 the Casa Ramona Center, including the coordination of existing
16 services as well as new program development.
17 2. Payment. City shall pay to Service Organization the
18 total sum of SEVEN THOUSAND FOUR HUNDRED EIGHTY-THREE DOl.LARS AND
19 FIFTY CENTS ($7,483.50), for the term of this agreement, payable
20 in nine monthly installments of EIGHT HUNDRED THIRTY-ONE DOLLARS
21 AND FIFTY CENTS ($831.50).
Monthly payments for the months of
22 October, November and December shall be payable upon execution of
23 this agreement, and all subsequent payments shall be paid on cr
24 before the 5th day of each succeeding month.
25 3. Term. This agreement shall cover the period from
26 October 1, 1985, through June 30, 1986.
27 4. Use of Funds. The funds paid to Service Organization
28 shall be used by it solely for the purpose set fcrth in Paragraph
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1 1(b) of this agreement and in accordance with the budget
2 submitted to the City. A variation in the itemization of costs,
3 as set forth in the proposed budget, not to exceed ten percent
4 (10%), shall be allowed, provided the prior written approval of
5 the Director of Parks, Recreation and Community Services of City
6 is obtained. At the end of the term, all unexpended funds shall
7 be returned to City by Service Organization.
8 5. Accounting. Prior to the final payment under this
9 agreement, and at such other times as may be requested b) the
10 City Administrator or Director of Finance of City, the Service
11 Organization shall submit to the City Administrator, with a copy
12 to the Director of Finance, an accounting of the proposed and
13 actual expenditures of all revenues accruing to the organization
14 for the fiscal year ending June 30, 1986. Financial records
15 shall be maintained by Service Organization in accordance with
16 generally accepted accounting principles, in a manner which
17 permits City to trace the expenditures of the funds. All books
]8 and records of Service Organization are to be kept open for
19 inspection at any time during the business day by the City or its
20 officers or agents.
2] 6. Services Available to Residents. The services of
22 Service Organization shall be made available to residents and
23 inhabitants of the City of San Bernardino. No person shall be
24 denied service because of race, color, creed, or sex. Service
,25 Organi2ation shall have and comply with Affirmative Action
26 guidelines in its employment practices.
27 7. Approval of City of any Charges. City reserves the
28 right to require Service Organization to obtain the prior written
2
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1 approval of City of any charges or fees to be charged by Service
2 Organization, and of any rules and regulations governing the
3 services.
4 8. Application for Other Funding. Service Organization
5 must apply for funds from other sources. Evidence of the
6 application shall be made available tc City prior to any
7 consideration for further funds for the next fiscal year.
8 Receipt of any revenue from such other sources during this fiscal
9 year must be reported immediately to the Director of Parks,
10 Recreation and Community Services.
11 9. Temporary Withholding. The Director of Parks,
12 Recreation and Community Services, with the concurrence of the
13 Mayor and Common Council, is authorized to temporarily withhold
14 or terminate the payment of funds to Service Organization when
15 the Director determines that any violation of the agreement has
16 occurred. Funds shall be withheld until the violation is
17 corrected to the satisfaction of the Director and Mayor and
18 Common Council.
19 10. Hold Harmless. Service Organization agrees to
20 indemnify and save harmless the City and its employees and agents
21 from all liabilities and charges, expenses (including counsel
22 fees), suits or losses, however occurring, or damages arising or
23 growing out of the use or receipt of funds paid under this
24 agreement, and all operations under this agreement. Payments
25 under this agreement are made with the understanding that the
26 City is not involved i~ the performance of services or other
27 activities of Service Organization. Service Organization and its
28 employees and agents are independent contractors and not
3
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1 en:ployees or agents of City.
2 11. Standards. Service Organization agrees to comply with
3 the provisions of "Secti,on 1. Recommendations", of a portion of a
4 report entitled "Report of the Special Council Subcommittee for
5 Social Service Funds" dated and adopted on February 18, 1975, and
6 on file in the Office of the City Clerk of City, a copy of which
7 has previously been provided to Service Organization.
8 12. Termination. City shall have the right to terminate
9 this ~greement and any funding of Service Organization for any
10 reason by mailing a ten day written notice to Service
11 Organization and this agreement shall terminate ten days after
12 the mailing of such notice.
13 13. Amendment. This agreement may be amended or modified
14 only by written agreement signed by both parties and failure on
15 the part of either party to enforce any provision of this
16 agreement shall not be construed as a waiver of the right to
17 compel enforcement of ar:y provision or provisions.
18 14. Assignment. This agreement shall not be assigned by
19 Service Organization without the prior written consent of City.
20 15. Notices. All notices herein required shall be in
21 writing and delivered in person or sent by certified mail,
22 postage prepaid, addressed as follows:
23
24
City Administrator
City Hall
300 North "0" Street
Cas a Ramona
1524 West 7th Street
San Bernardino, CA 92410
25 DATED
26 CITY OF SAN BERNARDINO
ATTEST:
27
28 City Clerk
By
Mayor
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CAS A RAMONA, INC.
By
Title
Approved as to form:
: /0' \ ~',.~ 11'
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{/....~c;.. :..>:.:,:.....,.... /' , -- &A'/i".......~~
City A{torney
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1
A G R E E MEN T
2 (Community Service Organization)
3 THIS AGREEMENT is entered into effE:ctive as of October 1,
4 1985, at San Bernardino, California, between the City of San
5 Bernardino, a municipal corporation, referred to as "City", and
6 CASA RAMONA, INC., a nc.nprof it communi ty service organi ,.ation,
7 referred to as "Service Organization".
8 City and Service Organization agree as follows:
9 1. Recitals.
10
(a) Service Organization has requested financial
11 assistance from City for the fiscal year 1985-1986.
12
(b) Service Organization represents that the
13 expenditures authorized by this agreement are for a valid
14 mcnicipal public purpose. The purpose is to inform senior
15 citizens of the benefits and services available to them and to
16 provide a center where they may meet to participate in
17 recreation, educational and other programs.
18 2. Payment. City shall pay to Service Organization the
19 total sum of SIX THOUSAND ONE HUNDRED FIFTY-SIX DOLLARS AND
20 SEVENTY-SIX CENTS ($6,156.76), for the term of this agreement,
21 payable in eight monthly instal1ments of SIX HUNDRED EIGHTY-FOUR
22 DOLLARS AND EIGHT CENTS ($684.08), and one final installment of
23 OF SIX HUNDRED EIGHTY-FOUR DOLLARS AND TWELVE CENTS ($684.12).
24 Monthly payments for the months of October, November and December
25 shall be payable upon execution of this agreement, and all
26 subsequent payments shall be paid on or before the 5th day of
27 each succeeding month.
28 3. Term. This agreement shall cover the period from
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1 October 1, 1985, through June 30, 1986.
2 4. Use of Funds. The fULds paid to Service Organization
3 shall be used by it solely for the purpose set forth in Paragraph
4 1(b) of this agreement and in accordance with the budget
5 submitted to the City. A variation in the itemization of costs,
6 as set forth in the proposed budget, not to exceed ten percent
7 (10%), shall be allowed, provided the prior written approval of
8 the Director of Parks, Recreation and Community Services of City
9 is obtained. At the end of the term, all unexpended funds shall
10 be returned to City by Service Organization.
11 5. Accounting. Prior to the final payment under this
12 agreement, and at such other times as may be requested by the
13 City Administrator or Director of Finance of City, the Service
14 Organization shall submit to the City Administrator, with a copy
15 to the Director of Finance, an accounting of the proposed and
16 actual expenditures of all revenues accruing to the organization
17 for the fiscal year ending June 30, 1986. Financial records
18 shall be maintained by Service Organization in accordance with
19 generally accepted accounting principles, in a manner which
20 permits City to trace the expenditures of the funds. All books
21 and records of Service Organization are to be kept open for
22 inspection at any time during the business day by the City or its
23 officers or agents.
24 6. Services Available to Residents. The services of
25 Service Organization shall be made available to residents and
26 inhabitants of the City of San Bernardino. No person shall be
27 denied service because of race, color, creed, or sex. Service
28 Organization shall have and comply with Affirmative Action
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1 guidelines in its employment practices.
2 7. Approval of City of any Charges. City reserves the
3 right to require Service Organization to obtain the prior written
4 approval of City of any charges or fees to be charged by Service
5 Organization, and of any rules and regulations governing the
6 services.
7 8. Application for Other Funding. Service Organization
8 must apply for funds from other sources. Evidence of the
9 application shall be made available to City prior to any
10 consideration for further funds for the next fiscal year.
1] Receipt of any revenue from such other sources during this fiscal
12 year must be reported immediately to the Director of Parks,
13 Recreation and Community Services.
14 9. Temporary Withholding. The Director of Parks,
15 Recreation and Community Services, with the concurrence of the
16 Mayor and Common Council, is authorized to temporarily withhold
17 or terminate the payment of funds to Service Organization when
18 the Director determines that any violation of the agreement has
19 occurred. Funds shall be withheld until the violation is
20 corrected to the satisfaction of the Director and Mayor and
21 Common Council.
22 10. Hold Harmless. Service Organization agrees to
23 indemnify and save harmless the City and its employees and agents
24 from all liabilities and charges, expenses (including counsel
25 fees), suits or losses, however occurring, or damages arising or
26 growing out of the use or receipt of funds paid under this
27 agreement, and all operations under this agreement. Payments
28 under this agreement are made with the understanding that the
3
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1 City is not involved in the performance of services or other
2 activities of Service Organization. Service Organization and its
3 employees and agents are independent Contractors and not
4 employees or agents of City.
5 11. Standards. Service Organization agrees to comply with
6 the provisions of "Section 1. Recommendations", of a portion of a
7 report entitled "Report of the Special Council Subcommittee for
8 Social Service Funds" dated and adopted on February 18, 1975, and
9 on file in the Office of the City Clerk of City, a copy of which
10 has previously been provided to Service Organization.
11
12. Termination. City shall have the right to terminate
12 this agreement and any funding of Service Organization for any
13 reason by mailing a ten day written notice to Service
14 Organization and this agreement shal1 terminate ten days after
15 the mailing of such notice.
16 13. Amendment. This agreement may be amended or modified
17 only by written agreement signed by both parties and failure on
18 the part of either party to enforce any provision of this
19 agreement shal1 not be construed as a waiver of the right to
20 compel enforcement of any provision or provisions.
21
14. Assignment. This agreement shal1 not be assigned by
22 Service Organization without the prior written consent of City.
23 15. Notices. All notices herein required shall be in
24 writing and delivered in person or sent by certified mail,
25 postage prepaid, addressed as follows:
26
27
City Administrator
Ci ty Hall
300 North "0" Street
Casa Ramona
1524 West 7th Street
San Bernardino, CA 92410
28 DATED
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1 CITY OF SAN BERNARDINO
ATTEST:
2
By
3 City Clerk Mayor
4 CASA RAMONA, INC.
5
By
6
Title
7
Approved as to form:
8 .u~' /."? ...
. -' .'~- .' ,
~ '. .,'.....,>c::..v'"
9 . I.,..,..~.,.,.
ttorney
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7
8
A G R E E MEN T
(Community Service Organization)
THIS AGREEMENT is entered into effective as of October 1,
1985, at San Bernardino, California, between the City of San
Bernardino, a municipal corporation, referred to as "City", and
CASA RAMONA, INC., a nonprofit community service organization,
referred to as "Service Organization".
City and Service Organization agree as follows:
9 1. Recitals.
10
(a) Service Organization has requested financial
11 assistance from City for the fiscal year 1985-1986.
12
(b) Service Organization represents that the
13 expenditures authorized by this agreement are for a valid
14 municipal public purpose. The purpose is to operate and maintain
15 an emergency food and medical program.
16 2. Payment. City shall pay to Service Organization the
17 total sum of FIVE THOUSAND EIGHT HUNDRED NINETY-THREE DOLLARS AND
18 FIFTY CENTS ($5,893.50), for the term of this agreement, payable
19 in eight monthly installments of SIX HUNDRED FIFTY-FOUR DOLLARS
20 AND EIGHTY-THREE CENTS ($654.83), and one final installment of
21 SIX HUNDRED FIFTY-FOUR DOLLARS AND EIGHTY-SIX CENTS ($654.86).
22 Monthly payments for the months of October, November and December
23 shall be payable upon execution of this agreement, and all
24 subsequent payments shall be paid on or before the 5th day of
25 each succeeding month.
26 3. Term. This agreement shall cover the period from
27 October 1, 1985, through June 30, 1986.
28 4. Use of Funds. The funds paid to Service Organization
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1 shall be used by it solely for the purpose set forth in Paragraph
2 1(b) of this agreement and in accordance with the budget
3 submitted to the City. A variation in the itemization of costs,
4 as set forth in the proposed budget, not to exceed ten percent
5 (10%), shall be allowed, provided the prior written approval of
6 the Director of Parks, Recreation and Community Services of City
7 is obtained. At the end of the term, all unexpended funds shall
8 be returned to City by Service Organization.
9 5. Accounting. Prior to the final payment under this
10 agreement, and at such other times as may be requested by the
1] City Administrator or Director of Finance of City, the Service
12 Organization shall submit to the City Administrator, with a copy
13 to the Director of Finance, an accounting of the proposed and
14 actual expenditures of all revenues accruing to the organization
15 for the fiscal year ending June 30, 1986. Financial records
16 shall be maintained by Service Organization in accordance with
17 generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of the funds. All books
19 and records of Service Organization are to be kept open for
20 inspection at any time during the business day by the City or its
2] officers or agents.
22 6. Services Available to Residents. The services of
23 Service Organization shall be made available to residents and
24 inhabitants of the City of San Bernardino. No person shall be
25 denied service because of race, color, creed, or sex. Service
26 Organization shall have and comply with Affirmative Action
27 guidelines in its employment practices.
28 7. Approval of City of any Charges. City reserves the
2
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1 right to require Service Organization to obtain the prior written
2 approval of City of any charges or fees to be charged by Service
3 Organization, and of any rules and regulations governing the
4 services.
5 8. Application for Other Funding. Service Organization
6 must apply for funds from other sources. Evidence of the
7 application shall be made available to City prior to any
8 consideration for further funds for the next fiscal year.
9 Receipt of any revenue from such other sources during this fiscal
10 year must be reported immediately to the Director of Parks,
11 Recreation and Community Services.
12 9. Temporary Withholding. The Director of Parks,
13 Recreation and Community Services, with the concurrence of the
14 Mayor and Common Council, is authorized to temporarily withhold
15 or terminate the payment of funds to Service Organization when
16 the Director determines that any violation of the agreement has
17 occurred. Funds shall be withheld until the violation is
18 corrected to the satisfaction of the Director and Mayor and
19 Common Council.
20 10. Hold Harmless. Service Organization agrees to
21 indemnify and save harmless the City and its employees and agents
22 from all liabilities and charges, expenses (including counsel
23 fees), suits or losses, however occurring, or damages arising or
24 growing out of the use or receipt of funds paid under this
25 agreement, and all operations under this agreement. Payments
26 under this agreement are made with the understanding that the
27 City is not involved in the performance of services or other
28 activities of Service Organization. Service Organization and its
3
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1 employees and agents are independent contractors and not
2 employees or agents of City.
3 11. Standards. Service Organization agrees to comply with
4 the provisions of "Section 1. Recommendations", of a portion of a
5 report entitled "Report of the Special Council Subcommittee for
6 Social Service Funds" dated and adopted on February 18, 1975, and
7 on file in the Office of the City Clerk of City, a copy of which
8 has previously been provided to Service Organization.
9 12. Termination. City shall have the right to terminate
10 this agreement and any funding of Service Organization for any
11 reason by mailing a ten day written notice to Service
12 Organization and this agreement shall terminate ten days after
13 the mailing of such notice.
14 13. Amendment. This agreement may be amended or modified
15 only by written agreement signed by both parties and failure on
16 the part of either party to enforce any provision of this
17 agreement shall not be construed as a waiver of the right to
18 compel enforcement of any provision or provisions.
19 14. Assignment. This agreement shall not be assigned by
20 Service Organization without the prior written consent of City.
21
15. Notices. All notices herein required shall be in
22 writing and delivered in person or sent by certified mail,
23 postage prepaid, addressed as follows:
24
25
City Administrator
Ci ty Hall
300 North "D" Street
Cas a Ramona
1524 West 7th Street
San Bernardino, CA 92410
26 DATED
27
28 I I I I I
I I I I I
4
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1 AGRE!MENT
2 (Community Service Organization)
3 THIS AGREEMENT is entered into effective as of October 1,
4 1985, at San Bernardino, California, between the City of San
5 Bernardino, a municipal corporation, referred to as "City", and
6 BOYS' CLUB OF SAN BERNARDINO, a nonprofit community services
7 organization, ref erred to as "Service Organization".
8 City and Service Organization agree as follows:
'9 1. Recitals.
10 (a) Service Organization has requested financial
1] assistance from City for the fiscal year 1985-1986.
12 (b) Service Organization represents that the
13 expenditure authorized by this agreement is for a valid
14 municipal public purpose. The purpose is to provide space for
15 programs benefiting the youth of the community.
16 2. Payment. City shall pay to Service Organization the
17 total sum of TWELVE THOUSAND THREE HUNDRED FIVE DOLLARS AND FIFTY
18 CENTS ($12,305.50) for the term of this agreement, payable in
19 eight monthly installments of ONE THOUSAND THREE HUNDRED SIXTY-
20 SEVEN DOLLARS AND TWENTY-SEVEN CENTS ($1,367.27), and one final
21 installment of ONE THOUSAND THREE HUNDRED SIXTY-SEVEN DOLLARS AND
22 THIRTY-FOUR CENTS ($1,367.34). Monthly payments for the months
23 of October, November and December shall be payable upon execution
24 of this agreement, and all subsequent payments shall be paid
25 on or before the 5th day of each succeeding month.
26 3. Term. This agreement shall cover the period from
27 October 1, 1985, through June 30, 1986.
28 4. Use of Funds. The funds paid to Service Organization
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1 shall be used by it solely for the purpose set forth in Paragraph
2 1(b) of this agreement and in accordance with the budget
3 submitted to the City. A variation in the itemization of costs,
4 as set forth in the proposed budget, not to exceed ten percent
5 (10%), shall be allowed, provided the prior written approval of
6 the Director of Parks, Recreation and Community Services of City
7 is obtained. At the end of the term, all unexpended funds shall
8 be returned to City by Service Organization.
9 5. Accounting. Prior to the final payment under this
10 agreement, and at such other times as may be requested by the
11 City Administrator or Director of Finance of City, the Service
12 Organization shall submit to the City Administrator, with a copy
13 to the Director of Finance, an accounting of the proposed and
14 actual expenditures of all revenues accruing to the organization
15 for the fiscal year ending June 30, 1986. Financial records
16 shall be maintained by Service Organization in accordance with
17 generally accepted accounting principles, in a manner which
18 permits City to trace the expenditures of the funds. All books
19 and records of Service Organization are to be kept open for
20 inspection at any time during the business day by the City or its
21 officers or agents.
22 6. Services Available to Residents. The services of
23 Service Organization shall be made available to residents and
24 inhabitants of the City of San Bernardino. No person shall be
25 denied service because of race, color, creed, or sex. Service
26 Organization shall have and comply with Affirmative Action
27 guidelines in its employment practices.
28 7. Approval of City of any Charges. City reserves the
2
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1 right to require Service Organization to obtain the prior written
2 approval of City of any charges or fees to be charged by Service
3 Organization, and of any rules and regulations governing the
4 services.
5 8. Application for Other Funding. Service Organization
6 must apply for funds from other sources. Evidence of the
7 application shall be made available to City prior to any
8 consideration for further funds for the next fiscal year.
9 Receipt of any revenue from such other sources during this fiscal
10 year must be reported immediately to the Director of Parks,
11 Recreation and Community Services.
12 9. Temporary Withholding. The Director of Parks,
13 Recreation and Community Services, with the concurrence of the
14 Mayor and Common Council, is authorized to temporarily withhold
15 or terminate the payment of funds to Service Organization when
16 the Director determines that any violation of the agreement has
17 occurred. Funds shall be withheld until the violation is
18 corrected to the satisfaction of the Director and Mayor and
19 Common Council.
20 10. Hold Harmless. Service Organization agrees to
21 indemnify and save harmless the City and its employees and agents
22 from all liabilities and charges, expenses (including counsel
23 fees), suits or losses, however occurring, or damages arising or
24 growing out of the use or receipt of funds paid under this
25 agreement, and all operations under this agreement. Payments
26 under this agreement are made with the understanding that the
27 City is not involved in the performance of services or other
28 activities of Service Organization. Service Organization and its
3
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1 employees and agents are independent contractors and not
2 employees or agents of City.
3 11. Standards. Service Organization agrees to comply with
4 the provisions of "Section 1. Recommendations", of a portion of a
5 report entitled "Report of the Special Council Subcommittee for
6 Social Service Funds" dated and adopted on February 18, 1975, and
7 on file in the Office of the City Clerk of City, a copy of which
8 has previously been provided to Service Organization.
9 12. Termination. City shall have the right to terminate
10 this agreement and any funding of Service Organization for any
11 reason by mailing a ten day written notice to Service
12 Organization and this agreement shall terminate ten days after
13 the mailing of such notice.
14 13. Amendment. This agreement may be amended or modified
15 only by written agreement signed by both parties and failure on
16 the part of either party to enforce any provision of this
17 agreement shall not be construed as a waiver of the right to
18 compel enforcement of any provision or provisions.
19 14. Assignment. This agreement shall not be assigned by
20 Service Organization without the prior written consent of City.
21 15. Notices. All notices herein required shall be in
22 writing and delivered in person or sent by certified mail,
23 postage prepaid, addressed as follows:
24
25
26
27 DATED
2811111
City Administrator
City Hall
300 North "D" Street
San Bernardino, CA 92418
Boys' Club of San
Bernardino, Inc.
1180 West 9th Street
San Bernardino, CA 92411
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