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CI1C OF SAN BERNARDIQ) - REQUE()r FOR COUNCIL AC';)oN
From:
John Matzer, Jr., City
Administrator
Administrative
Subject:
Selection of Planning Research
Corporation to provide a Computer
Aided Dispatch System
Dept:
Date: November 22, 1985
Synopsis of Previous Council action:
Recommended moti.on:
Approve the selection of Planning Research Corporation to pro-
vide a computer aided dispatch system and authorize the negoti-
ation and preparation of a contract and a financing plan.
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Contact person:
John Matzer. Jr.
Phone:
5122
Supporting data attached:
FUNDING REQUIREMENTS:
Amount: $549.298
Ward:
Source: Po-er.""! C e.-. .of I'...-qt.......
Finance: tJ ~ t; K- ~
Yes
Council Notes:
75-0262
Agenda Item N~O .
CIT~ OF SAN BERNARDI~ - REQU.9r FOR COUNCIL ACWoN
STAFF REPORT
A request for proposal
dispatcl. system. Such a
fits:
was issued for a computer aided
system offers the following bene-
1. Allows automatic dispatching of emergency units
based upon a pre-conceived plan which is developed
by the Police and Fire Management.
2. Improves dispatching time during heavy traffic from
an average of 1 1/2 minutes in a manual system to
approximately 12 seconds Idth the CIIJ) System.
3. Allows police officers in the field to make in-
quiries without going through Dispatch if the City
installs mobile digital terminals in the vehicles.
4. Allows full integration of 911 with the dispatching
activity.
5. Keeps track of U,e status of emergency vehicles in
the field and can automatically dispatch emergency
vehicles.
Proposals were received from 4 companies. The proposal were
review by an evaluation committee consisting of 3 technical
experte, including the City's Data Systems ~lanager, the Deputy
Director for Information Services for the County of Riverside
,mu the SysteI!lS Analyst from the City of Riverside Police
Del'artIl1ent and the Police and Fire Chiefs. The 3 tecbnical
expel'h, l:ecomillendptl the Bel action of Planning Research
Corporation (PRC).
As part of the selection process, the City reduced the number
of proposals to be reviewed to CO~lmand Data Systems and PRC.
A draft of a contn).ct I',as l'repared and submitt.ed to both
companies for their con~ents. Meetings were held with repre-
sentatives of both companies to review their reaction to the
draft contract. In addition, contacts were made with cities
using both systems in order to obtain information on the
degree of satisfaction with their installations.
After review of all the available data, it is recommended
that PRC he selected to provide a computer aided dispatch
['ystem for the City. PRe was selected for the following
1 (~('jHons =
:i. PRe's harO\llare recoI!lnlenoation best meets the City's
emergency response time.
2. PRC hof~ over 30 years experience with CAD systems
and bas revenues of over $320,000,000.
75-0264
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3. PRC has police and fire experience in both large
and small cities, counties and states including the
California Highway Patrol, City of Concordr Long
Beach, County of L.A. Sheriff's Department, City of
L.A., San Francisco FIre Departmen1:, Phoenix Fire
Department, City of Riversider Sacramentor Costa
Mesa and, recently, the County of San Bernardino
awarded PRC a contract for a CAD system for the
Sheriff, Fire Department and a message switcher.
4. PRC has Dlore fire experience.
5. PRC references were elwellent. References indi-
cated they were very responsive to user system
mod if icati ons.
6. PRC's software base for computer aided dispatch
systems reflects over 20 years of software develop-
ment in the public safety field.
7. PRC was more flexible in meeting the City's con-
tract terms.
The cost of the system is estimated at $S49r298 including
$367,327 for hardware and $181,971 for software. This price
may be reduced as a result of final negotiations with the
company. Fro-rated annual operating expenses for this fiscal
year of the system are estimated at $9,000 including provi-
sion for 1 additional position. Full year operating expenses
are estimated at $16,000.
It is proposed that the equipment be financed through issu-
ance of certificates of participation which are now being
structured to provide for acquisition of the City telephone
system and the construction of the Tri City Fire Station.
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