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File No. 1.0505
err." OF SAN BERN4RD.''''.O - REQUr-ST FOR COUNCIL Ar"'mON
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From:
Roger G. Hardgrave
Dept:
Public Works/Engineering
Subject: Award of Contract & Approval of.
Contract Change Order No. 1---Minor
Street W('r:ning @ 5 Locations, per
Plan No. 6749 ---REDLANDS PAVING
Date: 10-16-85
Synopsis of Previous Council action:
3-07-85 Expenditure of $7,015 authorized for widening approximately
150 feet of Arrowhead Avenue (west side), south of Highland
Avenue.
6-17 -85
9-13-85
Plans approved and authorization granted to advertise for bids.
The bid received on 9-3-85, in the amount of $88,604.00
rejected, and authorization granted to re-advertise for bids.
Supplemental funding in the amount of $15,000 approved to
finance cost of extending widening on Arrowhead Avenue to
include Post Office frontage.
9-23-85
Recommended motion:
1. Adopt resolution.
2. That the. transfer of $15,000 from Accou\!lnt No. 242-362-57361,
"Widening of Highland Ave., East of Boulder", to Account No.
242-362-57357 "Widen Arrowhead, south of Highland", be approved.
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir. of Finance
tl20 0~~
Signat e /
Contact person:' Roger Hardgrave
Supporting data attached: Staff Report & Reso I ut i on
Phone:
5025
1 & 2
Ward:
FUNDING REQUIREMENTS:
Construction Fund
Amount:
I' Y}o4~i
from
Source: 242-362-57361 - Street
Finance: iJ ~ r:.K~
I
Council Notes:
7S.0;62
Agenda Item No.
5-S-
CIT~F SAN BERNAADIL - REQUEa' FOR COUNCIL AC""~N
STAFF REPORT
Bids for this project were opened at 2:00 p.m. on Tuesday, 10-15-85,
A total of 4 bids were received, ranging from $79,105.42. The low
bid of $79,105.42 ;s 15.2% over the Engineer's Estimate of $68,686.
Listed below is an estimate of the total project cost, based upon
the actual low bid price:
Construction Contract -
1. Arrowhead Avenue, s/o Highland Avenue
2. S.E. Corner Arrowhead Avenue & 7th Street
3. N.W. Corner Mt, View Avenue & 5th Street
4. S.E. Corner "0" Street & 11th Street
5. 1348 North Sierra Way
$ 19,638.38
24,042.00
16,593.04
13,625.00'
5,207.00
$ 79,105.42
7,300.00
$ 86,405.42
12,994.58
$ 99,400.00
Total Contract
Engineering & Inspection (W.O. #1581)
Sub- Tota 1
Contingencies (15%)~
TOTAL ESTIMATED PROJECT COST
An amount of $56,424.00 was originally allocated in the Street Con-
struction Fund, under Account No. 242-362-57357. The supplemental fund in
the amount of $15,000, approved on 9-23-85, increased the total available
funds to $71,424.
An analysis of the low bid revealed that the unit prices for aggre-
gate base were excessive. We have discussed with the low bidder deleting the
aggregate base and increasing the thickness of asphalt concrete. This action
will reduce the amount of excavation required. Change Order No.1 was, there-
fore, negotiated to reduce the contract price to $71,995.88
We feel this is the best bid price that we can reasonably expect to receive, and
recommend that a contract be awarded for the low bid price, subject to the necessary
supplemental funds being provided.
The transfer, of the supplemental funds in the amount of $15,000, will be suffi-
cient to cover the contract costs, engineering costs, and $7,128 for contingencies.
URGENCY CLAUSE
The work on Arrowhead Avenue, adjacent to the post office
will need to be completed prior to Thanksgiving, or deferred
until after the first of the year. Also, a catch basin will
be constructed at Mt. -View Avenue and 5th Street that will
collect sorm waters that are now draining into tne County
Superblock.
......... ~
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
AND APPROVING CONTRACT CHANGE ORDER NO ONE, TO REDLANDS PAVING,
3 FOR STREET IMPROVEMENTS ON PORTIONS OF FIVE STREETS.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. Redlands Paving is the lowest responsible bidder
7 for construction of a public project, to-wit: construction of
8 street improvements on portions of five streets, in accordance
9 with Plan Nos. 6120, 6586, 6648, 6749 and 6759, for the total
10 amount.of $79,105.42, reduced by Change Order No. One redefining
11 part of the work to $71,995.80. A contract is awarded to said
12 bidder accordingly for Schedules I, II, III, IV and V and Contract
13 Change Order No. One, approved for a net reduction in the contract
14 price of $7,109.54, from $79,105.42 to $71,995.88, but such award
15 shall be effective only upon the contract being fully executed by
16 the parties; all other bids therefor are hereby rejected; and the
17 Mayor is hereby authorized and directed to execute said contract
18 on behalf of the City; a copy of the contract is attached hereto,
19 marked Exhibit "A" and incorporated herein by ref~rence as fully
20 as though se t forth at leng th.
:<>
21 SECTION 2. The City of San Bernardino shall not be obligated
22 by making this award unless and until the contract is fully
23 executed and no oral agreement relating thereto is intended or
24 authorized and should not be implied.
25 I HEREBY CERTIFY that the foregoing resolution was duly
26 adopted by the Mayor and Common Council of the City of San
27 Bernardino at a
meeting thereof, held on
28 the
day of
, 1985, by the following vote,
\,. ,
1 to wit:
2
3
AYES:
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...,I
4 NA YS :
5 ABSENT:
6
7
8
Council Members
City Clerk
The foregoing resolution is hereby approved this
15
16
17
18
19
20
21
22
23
24
25
26
27
28
day
9 of
, 1985.
10
11
Mayor of the City of San Bernardino
12 Approved as to form:
13 20, /'Ui7~1:-JY
(/.LC'l'
14 City Attorney
-2-
" ~_.,,;
State of California )
County of San Bernardino) SS
City of San- Bernardino )
file
I do hereby certify that the foregoing Resolution No.
, is a full, true and correct copy of that now on
in this office.
IN WITNESS WHEREOF, I
affixed the seal of the
day of
have hereunto
Ci ty of San
, 1984.
set my hand and
Bernardino. this
Clty Clerk
Pro{ ~~:
Plan No.
Minor Street Wideni~g at ? I ~cations
\.
, .,
Date: 10-16-85
File No. 1.0505
6759, 6749, 6120, 6586 & 6648
,~
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ONE
(Change necessitated because .of field conditions)
. -:-0: REDLANDS PAVING COMPANY
Redlands, CA
Gentlemen:
The following revisions are hereby made to the contract items of work, bid price and
estimated quantities.
1. The contract prices for Items No.2, "UNCLASSIFIED EXCAVATION", are hereby reduced
as follows:
Schedule I -- $1,585 to $1,078
Schedule lln 2,011 to $1,367
Schedule llIn 1,756 to $1,194
Schedule IV n 1,240 to $ 843
For a total reduction in the contract price of ($2,110)
2. All contract Bid Items for "AGGREGATE BASE" are deleted, for a total reduction in
the contract price of $7,380.
3. The estimated quantities in the Bid Schedules. for "ASPHALT CONCRETE", are ~see next
Total extra work cost added to contract.............................$ 7,109.5
$ 79,105.42
Previ ous Contract Pri ce .............................................
$ 71,995.88
AInended Cast Pri ce ..................................................
-0-
page)
Additional time to complete contract due to change order ............
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
Title:
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
)
,
Accepted Date:
Approved Date:
c;..-" .0. No. 1
f\....] No. 6759, 6749 6120, 6586 & bo.r48
10-16-85
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> 3. (continued) increased as follows:
Schedule I
Schedu 1 e II
Schedu 1 e II I
Schedule IV
33 tons to 44 tons at $89 .8~j{on
32 tons to 40 tons at $62.00/ton
30 tons to 37 tons at $68.00/ton
30 tons to 35 tons at $82.00/ton
These increases in estimated quantities will increase the contract price
by an amount of $2,370.46.
I