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HomeMy WebLinkAbout39-Public Works - - ....., - ......, File No. 1.630 .....,I CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: ROGER G. HARDGRAVE ftEC'O.-ADMIN.OBibject: Public Works/Engineering 1985 OCT 10 PM 4: 0 I 10-9-8~ Authorization to Execute Cooperative Agreement with the County - Resurfacing Sterling Avenue from Baseline Street to Highland Avenue. Oept: Oate: Synopsis of Previous Council action: NONE Recommended motion: Adopt resolution. cc: John Matzer Warren Knudson Ralph Prince Manue 1 Moreno (JA,C~~ Contact person: ROGER HARDGRAVE Phone: 5025 FUNDING REQUIREMENTS: Staff Report & Resolution Amount: $6,000.00 Ward: 7 Supporting data attached: Source: Street Construction Fund Finance : ~/. /1 /1 .,~ (~ .I ,.(' .' . Council Notes: 75-0262 Agenda Item No3 1- . ci-,v OF SAN BERNARD~O - REQU~T FOR COUNCIL ~N STAFF REPORT The County of San Bernardino has requested that we participate in the cost of resurfacing Ster1ing Avenue, from Baseline Street to Highland Avenue. Approximately 13% of this section is within the corporate limits of the City of San Bernardino. This portion is the east half, from north of Rocca Street to Highland Avenue. The proposed agreement provides, in general, that the County will act as lead agency and have the resurfacing performed by contract. The Ci ty wi 11 rei mburse the County for its proportionate share, estimated at $6,000.00. The total cost of this project is $260,000. Regional Federa1-aid and Urban Funds have been approved to finance about 86% ($223,500) of the total project cast. The 14% local agency matching share will be financed in the proportion of area under each agency's juri sdiction -- County -- $30,500, City -- $6,000. A tentative advertising date of January, 1986 has been schedu1ed by the County, with construction to start in April, 1986. Funds to finance the City's share will be derived from additional revenue in the Street Construction Fund. This section of Sterling Avenue is badly in need of rehabilitation. We recommend the agreement to be approved. 75-0264 c 1 2 3 4 5 6 7 8 9 10 11 12 . 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 '-' ',."", RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE COUNTY OF SAN BERNARDINO RELATING TO RESURFACING OF STERLING AVENUE, FROM BASELINE STREET TO HIGHLAND AVENUE. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino is hereby authorized and directed to execute, on behalf of said City, an Agreement with the County of San Bernardino relating to resurfacing of Sterling Avenue, from Baseline Street to Highland Avenue, which agreement is attached hereto, mar.ked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The agreement shall not take effect until fully signed and executed by both parties. The City shall not be obligated hereunder unless and until the agreement is fully executed and no oral agreement relating thereto shall be implied or authorized. I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and Common Council of the Ci ty of San Bernardino at a meeting thereof, held on the , 1985, by the following day of , vote, to wit: AYES: Council Members NAYS: ABSENT: / /I / //1/ c 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ~...,~ "-' ..,'..... -" i...~. )' City Clerk The foregoing resolution is hereby approved this day of Approved as to form: cfZ". I vl../4~' ..'" I 1.' '7- ," I.)t".l..f yV .", {,..VJ !' City Attorney . 1985. Mayor of the Ci ty of San Bernardino 1..., I , , FOR COUNTY USE ON L Y ountv Oepartr"(Int ..,." EPWA!TRANSPORTATION Contract Numbe, _}~) COUNTY OF SAN BERNARDINO ;?iii,;i W STANDARD CONTRACT County O"p,trtmllnt Contract f~epresp.n(ativ. Contrllcto,'s Li..flns. ~Jllmhpr: (judo"t Unit No. Sub-Object No. Amount of Conlr"l:( JOHN A. STEGER 80 .-lit!Q.9 7 6 1 If contrDct hns !nom thlll\ one pnynlltnl nr r.>cnipt, completo the fOllowing: Payments Estimate: Approxlmatll Amount Each: Project Name: S~F FRnM RA~F INF AVF Tn Hrr.HIANn AVF T-IS CONTRACT is entered into in the State of California byand between the County of San Bernardino, hereafter :, ~d the County, and ',1-. :ITY OF SAN BERNARDINO :":::'ess ;:)0 NORTH "0" STREET S~N BERNARDINO, CA 92418 ::M:.. Birth Date 333-5027 hereafter called CITY :;~::tr.IID No. or SOciel Security No. :- IS HEREBY AGREED AS FOLLOWS: (Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion, detennination of satisfactory performance and cause for termination, other terms and conditions, and atrach plans, specifications, and addenda, if any.) WHEREAS, COUNTY and CITY desire to cooperate and jointly participate in a project for the resurfacing of Sterling Avenue from Base Line Avenue to Highland Avenue hereinafter referred to as PROJECT; and, WHEREAS, PROJECT is partially in the unincorporated area of the COUNTY and partially wi thin the incorporated area of the CITY, and will be of mutual benefit to the COUNTY and CITY; and WHEREAS, the San Bernardino County Transportation Commission has included the PROJECT in the East Valley Federal Aid Urban (FAU) highway improvement program which provides for funding of approximately 86 percent of the con- struction costs from the FAU program; and WHEREAS, COUNTY and CITY desire to set forth the responsibilities and obligations of each as pertains to such participation and to the design, construction and future maintenance of the proposed improvements. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1.0 COUNTY SHALL: 1.1 Act as the Lead Agency in the design and construction of the PROJECT. 1.2 Provide plans and specifications and all necessary construction 'engineering for the PROJECT. 1.3 Construct the PROJECT by contract in accordance with the plans and specifications of COUNTY to the satisfaction of and subject to concurrence of the CITY. ~?1231l.000 R..... 11/80 1 3 'eo__ 0'_ .' , J \... ,#"- 1.4 '-' '-' ,.# Comply with all Federal and State procedures necessary to secure authorization to utilize Federal ,Aid Urban Highway funds in the construction of the PROJECT. 1.5 Arrange for relocation of all utilities which interfere with construction of the PROJECT. 1.6 Obtain a no-cost permit from CITY for work within the CITY's right of way. 1.7 Advertise, award, administer and fund the construction of the PROJECT. 1.8 Require its contractors to maintain Workmen I s Compensation Insurance on all employees and a Public and Property Damage Liability Insurance Policy of not less than $1,000,000 combined single limits liability coverage for bodily injury and/or property damage which shall name the City of San Bernardino as an insured party. 1.9 Provide adequate inspection of all items of work, performed under the construction contract and maintain adequate records of inspections and materials testing for review by City. 1.10 Accept responsibility all preliminary engineering costs and for its proportionate share of the local matching funds needed for construction and construction engineering of the PROJECT based on the COUNTY'S determination of the actual cost of work in the unincorporated area. COUNTY'S share of the matching funds needed is 87J and estimated to be $30,500. 1.11 Submit to CITY an itemized accounting of the PROJECT cost and a statement for CITY'S share of the cost as provided herein. 1.12 After acceptance of the construction contract, maintain those portions of PROJECT within the unincorporated area of COUNTY. 2.0 CITY SHALL: 2.1 Accept responsibility for it's proportionate share of the local funds needed to for construction and construction' engineering of the PROJECT based on the COUNTY'S determination of the actual costs in the incorporated area of the CITY. CITY'S share of the matching funds needed is 13J of the total and is estimated to be $6,000. 2.2 Reimburse COUNTY, within thirty (30) days after receipt of an itemized statement as set forth in paragraph 1.11 of this agreement setting forth all cost of PROJECT to be borne by the CITY. 2.3 After acceptance of the construction contract work, maintain those portions of PROJECT within the incorporated area of the CITY. Page ~ of 1 - .. L -"- '-' -- ...,; 3.0 IT IS 'MUTUALLY AGREED BY THE PARTIES HERETO: 3.1 That neither party to the agreement nor officers nor employees thereof shall be responsible for any damage or liability occurring by"reason of any thing done or omitted to be done by the other party to the agreement under or in connection with any wor:k. authority or jurisdiction delegated to the parties under thi s agreement. It is also understood and, agreed that pursuant to Government Code, Section 895.4 each party shall fully indemni fy and hold all other parties harmless from any liability for injury (as defined by Government Code, Section 810.8) occurring by reason of anything done or omitted to be done under or in connection with any work, authority or jurisdiction under this agreement. THIS AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of the parties involved. IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their respective officials thereunto duly authorized. II II II II II II II II II II II II II II II II II II II II II II II II II' II II II II II II II II COUNTY OF SAN BERNARDINO ~ Chairman, Board of Supervisors Dated ATTESTED: ~ Clerk of the Board of Supervisors .\:-~'Qved ., to legal Form ~ L'~J,. ~ C.:-..,ty Counsol II II II II II I" II II II II II II II II II II II II II " II II " II II II ,II II II II II " II CITY OF SAN BERNARDINO (Sta~ i'corporation. company. etc.) By~ (Authorized Sign.rur,,! Dated Title , Address R.vlewed for Proce..lnCl ~ AgencV Admlnlstrator/CAO ='_t. ID~ <is I {J. "7 .... ~ -S- oete Det. ~ . ~ D~PA~ENT OF TRANSPORT~ION/ .:...:;,. Ii COUNTY OF SAN BERN~INO L j" ~l{~ ENYIRONHENTAL FOOD CONTROL/AIRPORTS r-: ~;, ,"1 PUBLIC WORKS AGENCY ~--== '::~':-:..-:--.~:.~~: .--~,~:'--'..~.~". . .:.:..:.. ~~ ._:,-,~~;.-..:..~,,,_:,-,-.:..:?~..~.._-":::i,~):;{~~:~~t..'._~_.:::::.:=.-__.~,.=:.-~ 825 Eat Third St,.at . San Bernardino. CA 92415-0835 . (7141383- 2804 \~~l ~ .. '(:/ October 3, 1985 . Hr. Roger G. Hardgrave Director of Public Works/City Engineer City of San Bernardino 300 "D" Street San Bernardino, CA 92418 Our File: H09761 Yard 5. Sterling Avenue RE: Sterling Avenue from Base Line Avenue to Highland Avenue - Resurfacing Dear Mr. Hardgrave: Transmitted herewith for your review and approval is a copy of the proposed cooperative agreement for the resurfacing project on Sterling Avenue from Base Line Avenue to Highland Avenue. As you know, this project was approved for funding under the East Valley FAU program which provides for approximately 86% of the construction cost. It is proposed that the remaining local share be proportioned based on the project area within each jurisdiction. Under this concept the City's share is estimated to be $6000. We have tentati vely scheduled the project advertisement for early January 1986 with construction to follow in April 1986. Please forward any comments you have on the proposed agreement to us for further processing. Very truly yours, /~eg~~ Louis C. Gamache Transportation Planning Engineer LCG:nk Attach: As noted.