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Clk OF SAN BERNARoUO - REQudT FOR COUNCIL AbJlON
From:
Manuel P. Moreno, JrIl~(l1Dre~MfWf OFF.
Public Services
Publ ic Services 1985 OCT -7 F'1 2: 42
Subject:
Extension of Blanket Street Cutting
Permit to Southern California Gas
Company
Dept:
Date: October 4, 1 985
Synopsis of Previous Council action:
Adoption of Resolution No. 85-143, granting the issuance of a blanket Street Cutting
Permit to Southern California Gas Company for a six months trial basis.
Recommended motion:
That the Attorney's Office be directed to draft a resolution extending the blanket
Street Cutting Permit issued to Southern California Gas Company through June 30,
1986,
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Signature '1
Contact person:
Manuel P. Moreno. Jr.
Phone:
5140
All
Supporting data attached:
Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount:
N/A
Sou rce:
Finance:
Council Notes:
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CI.j.y OF SAN BERNARD~O - REQU"'T FOR COUNCIL Ae1IlON
STAFF REPORT
Resolution No. 85-143 was adopted April 17, 1985, authorizing a six months blanket
Street Cutting Permit be issued to Southern California Gas Company to weigh savings
for both the City and Gas Company over the issuance of individual permits.
After completion of the six months pilot program, evaluations were made and found
to be favorable for the City in administration and field labor costs, fewer street
failures, sooner completion time and less call backs to the contractors since the
Gas Company is more conscientious of work done and actively interested in good re-
sults from this permit. The Gas Company reports it has been beneficial for them
as well.
We are recommending this permit be extended through June 30, 1986, for review and
thereafter annually for further action. With the same terms applied, allowing
termination within ten days' written notice, full control of work performed in
public rights-of-way should be maintained.
This resolution and agreement is subject to excavations not to exceed surface cuts
of 4' X 4'. Any excavation of greater size must comply with MC 12.04 in full.
.
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, SOUTHERN
~'FORNIA III COMPANY.~
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,., Lub-::',;IA AVENue. REOlANOS. CALIFORNIA
MAILINQ ADDRESS: P. O. BOX 3003. REOlANOS. CALIFORNIA 92373~306
Sept. 12, 1985
Manuel P. Moreno, Jr.
Director of Public Services
City of San Bernardino
Hr. Horeno:
This report Is In response to your request for a progress report on our
Blanket Permit and Paving test program. Following Is a brief outline
of the pro's and con's of the program.
I. Reporting:
There Is less paperwork being generated In the reconciliation
of the cut information and billing process. This saves time
and manpower. This is a benefit to both your clerical people
and ours. There are still some bugs to be worked out In the
bIlling process that would increase the time savings to both
operations, and these are being worked out.
2. Permit Issuing:
IssuIng of the initial permit is accomplished In a more
timely manner, which allows for quicker response to field
problems. This also allows fora more accurate method of
re-Issulng permits for those that have gone over 30 days, and
expIred.
3. Billing:
Permits are now logged by our permIt clerk. By having this
log we are able to report to your department the number of
permits Issued, for billing, in a more timely manner. This
also, has created a more accurate method for billing. This
program is consistant with the operations of other cities
In the area, and allows for a more productive operation.
,. Field Operations:
Crew responsibility has been simplified by creating, In
San Bernardino City, an operation similar to that of the
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gas COMPANY
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SOUTHERN CALIFORNIA
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Ii. FIeld OperatIons: (Con't.)
other cItIes we work In. It has also generated the
abIlIty to respond quIcker to operational needs by
allowIng us to make one call, through our dispatch, for
authorizatIon to make a cut In the city.
5. FIeld Responsibility:
The Gas Company is now responsIble for all Isolated,
cuts we make In the city. ThIs Is the same responsibility
we have In the other cIties In our area. We feel
thIs Is beneficIal to both the City and us. The ability
to develop a more productive operation offsets the
added responsibIlIty of the maintenance of the cuts made
In the city.
To summarIze the above information, we feel the program Is beneficial to
both the city of San Bernardino and our company. The working relationship
between our people and yours has been excellent and I feel this Is the
prImary purpose for the success of the program to date. We are looking
forward to the successful completion of the test program and moving Into
a permanent program with the city.
If you have any questions, please call Dave Holmes at 798-7922.
,
Sincerely,
~ h'rf J-
Bob Wright
DivisIon Superintendent
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A G R E E MEN T
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2
(Six-Month Blanket Excavation Permit)
3
TillS AGREEMENT is made and entered into this ifJI'
day of
4
~~,t , 1985, by and between the CITY OF SAN BERNARDINO,
a municipal corporation, hereinafter called "City", and SOUTIIERN
S
6 CALIFORNIA GAS COMPANY, hereinafter called "Gas Company".
7 The parties hereto agree as follows:
8
1. Recitals.
9
A. It is more efficient to issue a blanket excavation
10 permit for a given period of time rather than issuing individual
II excavation permits to the Gas Company.
12
B. The Gas Company and its contractors are now using
13 compacting equipment and asphalt materials which produce very few
14 failures in, asphalt pavement work.
IS
C. The City, by.Resolution No. 85-143, has provided for
16 the issuance of a blanket excavation permit upon execution of this
17 agreement incorporating the permit conditions set forth in said
18 resolution.
19
2. Issuance of Blanket Excavation. The Public Services
20 Department is authorized to issue a blanket excavation permit for
21 !a period of six-months on the following conditions:
I
>-22 I!' -. 'A.' Th.,e' work permi t ted under the blanket permi tis
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! limi ted to the following:
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25 '~existi~~ underground facilities.
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!connections two-inches in diameter or less.
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(1)
Maintain, inspect, repair or abandon all
23
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(2)
Install transverse underground service
27
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(3) Potholing for Gas Company activities and/or' City
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JH'ojects.
2
3' facilities.
(4) Installation of cathodic proteclionon existing
4
B. The following work is not permitten:
5
.
(1) Installation or relocation of any longitudinal
6 underground facilities.
7
(2) New underground transverse installations over
8 two-inches in diameter.
9
(3) Excavations having surface cuts greater than
10 four feet by four feet (4' x 4').
11
c. The City Department of Public Services be notified
12 where unusual situations are encountered.
13
D. Holiday traffic restrictions apply to the blanket
14 permi t.
15,
E. The Gas Company shall make a monthly report of all
16 cuts made under the blanket permit to the City. Said report shall
17 include the location of the work site, the dimensions of the cut,
18 type of material and the date of excavation.
19
F. The City shall inspect each 'excavation, site for
20 compliance with pertinent provisions of the Municipal Code, and
.21 .1 notify the Gas Company whether or not the work is acceptable.
;-n~' .!.,' :" ~...,~';G.. Upb~ a!:ceptance of the work by the City, the Gas
i;
23 II Company shall pay the current permit fee of ten dollars [or each
24 'excavation; such fees shall be'billed by the City on a monthly
25 basis.
26 Ii H.
27 maintain the
28 pet'mit until
The Gas Company ~hall have a continuing obligation to
completed excavation projects under the blanket
the street is resurfaced by the City.
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19 lagreement as of the day and year first above written.
20 i
IATTEST:
21 Ii
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I z.ar~_~~W.Y!-__
I 1 ty Clerk.
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1. The Gas Company herehy agr'ees to indemnify and hold
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City, its elective and appointive boards, commissions, officers,
l
agents, and employees harmless from any liability for damage or
4
claims for damage for personal injury, including death, as well as,
s
from claims for property damage arising out of any work performed
under the blanket excavation permit issued pursuant to this
6
7
lagreement, or other obligation imposed under this agreement.
I J. Should the Gas Company fail to comply with the
iprovisions of this ag't"e'emeTlt ''O'cthe provisions of Chapter 12.04
lof the San Bernardino Municipal Code, the blanket permit may be
8
9
10
11 terminated by the City upon ten days' written notice. This
12 remedy is in addition to any other remedy provided in Chapter
13 12.04 of the San Bernardino Municipal Code.
14
K.' A copy of this agreement will be attached to the '
IS' blanket excavation permit~ and the permit shall include a
16 statement that it is issued subject to the provisions of this
17 agreement.
18 IN WITNESS WHEREOF, the parties hereto have executed this
,By.
SOUTHERN CALIFORNIA GAS COMPANY
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llAPproved as to form:
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City A~torney
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If I t ,I r' RESOLUTION
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NO.
2 RESOLUTION OF TilE CITY OF SAN BERNARDINO PROVIDING FOR THE
ISSUANCE OF A SIX-MONTH BI~NKET EXCAVATIQN PERMIT, AND CONDITIONS
3 THEREFOR, TO SOUTHERN CALIFORNIA GAS COMi.'/,NY.
4 WHEREAS, Southern California Gas Company (Gas Company)
5 obtains a large percentage of the number of excavation permits
6 issued by the City of San Bernardinol and
7 WHEREAS, it would be more efficient to.issue a blanket
8
!excavation permit for a given
lindividual excavation permits
!
to Gas CompanYl and
period of time rather than issuing
9
10
I WHEREAS, Gas Company and its contractors now use compacting
I
lequiPment and asphalt materials which produce very few failures in
asphalt pavement work, and
WHEREAS, Gas Company will have a continuing obligation to
maintain cQmpletedexcavation projects made under such a blanket
permit,
11
12
13
14
15. '
16
17
NOW, THEREFORE, THE MAYOR AND COMMON COUNCIL DO RESOLVE AS
FOLLOWS:
18 SECTION 1. The Gas Company may be issued by Public Services
19 IDepartment a blanket excavation permit for a period,of six months
20 ,Ion the following conditions:
21 I: . . A. .~hat t~~ wor~ permitted under the blanket p~rmit is
.',:,22 . [! limi te,d to the, :following:
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23
(1) Maintain, inspect, repair or abandon all existing
24
,
;: underground facil i ties.
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I '( 2) install transverse
i two-inches in diameter or less.
I
II (3)
I. . t
I proJec s.
I
underground service connections.
25
26
27
Potholing for Gas Company activities and/or City
28
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(4) Installation of cathodic protection on existing
facilities.
B. That the following work is not permitted:
(1) Installation or relocation of any longitudinal
underground facilities.
(2) New underground transverse installations over two
inches in diameter.
(3) Excavations having surface cuts greater than four
feet by four feet (4' .".....),w
C. That the City Department of Public Services be notified
where unusual situations are encountered.
D. That holiday traffic restrictions apply to the blanket
permit.
E. That the Gas Company shall make a monthly report of all
cuts made under the blanket permit to the City. Said report shall
include the location of the work site, the dimensions of the cut,
type of material and the date of excavation.
F. That the City shall inspect each excavation site for
compliance with 'pertinent provisions of the Municipal Code, and
notify the Gas Company whether or not the work is acceptable.
G. Upon acceptance of the work by the City, the Gas Company
I shall pay the
II excavation.
current permit fee of' ten.dolla rsfor each.'
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H. The Gas Company ,shall be billed by the City on a monthly
basis.
I.
The Gas Company shall have a continuing obligation to
the completed excavation projects under the blanket
permit.
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J. That the Gas Company enter into an agreement with the
City incorporating the provisions set forth herein, a provision
holding the City harmless, and any othe~-'~rovision deemed
necessary by the City Attorney. Said agreement shall be suhject
Ito the approval of the City Attorney.
Icontract, the Mayor is authorized and directed to execute said
I contract.
I I HEREBY CERTIFY that the foregoing resolution was duly
!adopted by the Mayor and Common Council of the City of San
IBernardino at a '. (~'{5L, meeting thereof, held on
ithe /'j- day of ('(~'(L_I' , 1985, by the following vote,
Upon approval of said
to wit:
AYES:
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Cou~ci1 Member(;l ,.".,:7: /;.__
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ABSENT:
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The foregoing
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SHAUN.<\ CLARK
City Clerk
resolution is hereby approved this /~' day
, 1985.
Mayor
w. R. HCLCO~m
of the Cit~ of San
,Bernard ino
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i:Approved as to form:
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City ttorney
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Rr:SOLUTION NO.
21 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A FIRST AMENDMENT TO AGREEMENT WITH SOUTHERN
3 ICALIFORNIA GAS COMPANY RELATING TO AN EXTENSION OF A BLANKET
IEXCAVATION PERMIT.
4 1
I BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY Of
5, SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
711authorized and directed to execute on behalf of said City a First
8'llkmendment to Agreement with Southern California Gas Company
9 Irelating to an extension of a blanket excavation permit, a copy of
II
10i1whiCh is attached hereto, marked Exhibit "A" and incorporated
11\lherein by reference as fully as though set forth at length.
12 I HEREBY CERTIFY that the foregoing resolution was duly
131 adopted by the Mayor and Common Counc i 1 of the Ci ty of San
141 Bernardino at a meeting thereof, held on
151 the __ day of , 1985, by the following vote,
161 to wit:
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181
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191
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201
211
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221,
231\
241iof
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26!IApproved as to form:
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271 (/4,) "dO^_-'/ " ," --
2sllCity Attorney
AYES:
Council Members
NAYS:
ABSENT:
City Clerk.
The foregoing resolution is hereby approved this
day
, 1985.
Mayor of the City of San Bernardino
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1 FIRST AMENDMENT TO AGREEMENT
2\ (Blanket Excavation Permit)
3 THIS FIRST AMENDMENT TO AGREEMENT is made and entered into
411effective November 1, 1985, by and between the CITY OF SAN
51,BERNARDINO, a municipal corporation, hereinafter called "City",
6 and SOUTHERN CALIFORNIA GAS CO~PANY, hereinafter called "Gas
7 I Company" .
81 The parties
,
hereto agree as follows:
91
101
111
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131
141
1. Recitals.
A. City and Gas Company entered into an agreement on
April 30, 1985, authorizing the Public Services Department to
issue a blanket excavation permit for a period of six months upon
Gas Company complying with certain conditions.
B. The parties now desire to amend the agreement to
15 provide that the issuance of a blanket excavation permit shall be
16 for such periods of time as may 'bce~~ppr'oved . by agreement rather
17 than limiting such permits to a ,period of six months.
18 2. The first paragraph in Paragraph 2 of the agreement is
19 amended to read:
20 "2. Issuance of Blanket Excavation. The Public Services
21 Department is authorized to issue a blanket excavation permit to
2211Gas Company through the period June 30, 1986 on ~he following
23'(Onditions:"
241, 3. The agreement is amended by adding Paragraph 3 to read as
251 follows:
261[ . "3. Term. This agreement shall commence April 30, 1985 and
271lterminate June 30, 1986."
2811 4. The agreement is amended by adding Paragraph 4 to read ~s
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2 "4. Renewal. This agreement will be automatically renewed
3ilfrom year to year subject to Gas Company complying with all terms,
4\ conditions and covenants of this agreement."
51
6 agreement shall remain the same and be in full force and effect.
5.
All other terms, conditions and provisions of the
7 I~ WITNESS WHEREOF, the parties hereto have executed this
8 First Amendment to Agreement on
, 1985.
9'1
I ATTEST:
10'1
)] !ICitY Clerk
12'
131
CITY OF SAN BERNARDINO
By
Mayor
SOUTHERN CALIFORNIA GAS COMPANY
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By
Title
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Approved as to form:
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1
RESOLUTION NO.
2 I RESOLUTION or THE CITY or SAN BERNARDINO AMENDING RESOLUTION
NO. 85-143 ENTITLED IN PART "RESOLUTION . . . PROVIDING FOR THE
3 ISSUANCE OF A SIX-MONTH BLANKET EXCAVATION PERMIT. . .", AND
AUTHORI ZING THE 1 SSUANCE OF A BLANKET EXCAVATI ON PERMI T FOR SUCH
4 PERIODS OF TIME AS MAY BE APPROVED BY AGREEMENT.
51
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERN,Z,RDINO AS FOLLOWS:
7 SECTION 1. The title of Resolution'No. 85-143 is hereby
amended to read:
"RESOLUTION OF THE CITY OF SAN BERNARDINO PROVIDING FOR THE
ISSUANCE OF A BLANKET EXCAVATION PERMIT, AND CONDITIONS THEREFOR,
TO SOUTHERN CALIFORNIA GAS COMPANY."
SECTION 2. The first paragraph of Section 1 of Resolution
No. 85-143 is hereby amended to read:
"SECTION 1. The Public Services Department may issue the Gas
15 Company a blanket excavation permit for such periods of time as
16, may be approved by agre'emenCon the following conditions:"
Ii
17il I HEREBY CERTIFY that the foregoing resolution was duly
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18iladopted by the Mayor and Common Council of the City of San
1911Bernardino at a
20 L the
211,'0 wH,
221 AYES:
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meeting thereof, held on
day of
, 1985, by the following vote,
Council Members
NAYS:
ABSENT:
City Clerk
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The foregoing resolution is hereby approved this
day
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211 of __~___________' 1985.
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i Approved as to form:
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I City---rttorney
Mayorc;r-the-City of San Bernardino
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