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CIT.J-'OF SAN BERNARDINU - IlEQUEC FOR COUNCIL 'ACTr""N
Dept:
Purchasing
1385 SEP 26 ^~ \0: 36
AWARD OF CONTRACT--FURNISHING HEAT
HEAT EXCHANGER FOR RETRO-FITTING OF
CITY HALL--AMERICAN STANDARD HEAT
TRANSFER DIVISION
From:
Dean Meech, Purchasing Ag~'D.-AOMI". ~t:
Date: September 3, 1985
Synopsis of Previous Council action:
1983 Annual Report of the City of San Bernardino Energy Conservation Committee.
Recommended motion:
Adopt Resolution
cc: City Administrator
City Attorney
Finance Director
Dean R. Meech
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FUNDING REQUIREMENTS:
Amount:
$18,240.32
Phone: 383-5244
Ward: 1
Source: General Fund
Finance: II--'~ /' ''4ttf~
Contact person: Wayne Overstreet
Supporting lIata attached:
Yes
Account No. 001-322-56219
Council Notes:
Agenda Item No.~3..
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Cli-i OF SAN BERNARD()) - REQUOT FOR COUNCIL AC~ON
STAFF REPORT
BID SPEC: F-85-3l
THE GEOTHERMAL RETRO-FIT HEAT EXCHANGER IN CITY HALL
The retro-fitting of City Hall for the installation of the geothermal system requires
the manufacturing and construction of a heat exchanger - Technical Specifications for
this heat exchanger, Specifications No. F-85-31, were written in conjunction with
Mr. Kevin Fisher, the Geothermal Resource Engineer for the City of San Bernardino Water
Department. With an original estimate of $23,000.00.
These specifications were established with certain maximum limitations critical to the
effective operation and maximum return for energy conservatin and to meet the enviorn-
mental requirements for dispersing of the geothermal water into the river. The maximum
temperature of disposal water cannot exceed 1050F.
Bids were opened and publicly declared on August 8, 1985. the following is a summary of
bids received.
COMPANY
APV ,CREPACO
EQU1 PIENT
SR6AAM
TOTAL BID - INCLUDING TAX
$11,028.00 - F.O.B.
TONAWANDA, NY.
$13,790.60 - F.O.B.
WICHITA FALLS, TX.
$18,240.32 - F.O.B. DEST.
VOSSLER & CO. (Tranter UX-296-UP-255
Division)
L. O. SCHUELKE CO., INC. (American K71-BE-60
Standard Heat Transfer Division)
Bids submitted by APV Crepaco, Inc. and Tranter Companies do not meet this requirement.
APV Crepaco, Inc. bid with a outlet water temperature of 109.40F, and Tranter bid with
an outlet water temperature of 109.380F. American-Standard Heat Transfer Division bid
with an outlet temperature of 1050F which meets the environmental requirements as spec-
ified in our bid specifications.
Based upon the staffs analysis, our findings are that APV Crepaco, Inc. and Tranter
does not meet our bid specifications even though they were low bids. Only the American-
Standard Heat Transfer Division met all specifications. We recommend that APV Crepaco,
Inc. and Tranter be rejected because they do not meet the outlet requirements and the
heat exchangers are of a lesser quality and we would waste useable energy and require
more pumping power to compensate for energy loss. The American-Standard heat exchanger
would preyent the boilers from firing as often, which would reduce the maintenance of
the system and increase its efficiency and prolong the life expectency of the heat
exchanger.
Therefore based upon our findings, and due to time constraint, project completion being
behind schedule and in order to meet progress reports required by the California Depart-
ment of Energy under the Geothermal Grant it is recommended that APV Crepaco, Inc. and
Vossler & Company be reject d and L.O. Schuelke Co. be awarded the bid for furnishing
this hea exchan
Way e Overstreet
intendent of Public Buildings
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Geot rmal Resource Engineer
City of San Bernardino - Water Dept.
75-0264
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1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING THE BID
TO L. O. SCHUELKE CO., INC. FOR FURNISHING A HEAT EXCHANGER
3 FOR RETROFITTING CITY HALL.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
5
6 SECTION 1. L. O. Schuelke Co., Inc. is the lowest
7 responsible bidder for construction of a public project, to
8 wit: furnishing heat exchanger for retrofitting City Hall in
9 accordance with Specification No. F-85-21 for the total amount of
10 $18,240.32; pursuant to this determination, the Purchasing Agent
11 is hereby authorized and directed to issue a purchase order for
12 said heat exchanger to said lowest responsible bidder; such award
13 shall only be effective upon the issuance of a purchase order by
14 the Purchasing Agent; and all other bids therefor are hereby
15 rejected.
16
I HEREBY CERTIFY that the foregoing resolution was duly
17 adopted by the Mayor and Common Council of the City of San
18 Bernard ino at a
19 held on the
meeting thereof,
day of
, 1985, by the
20 following vote, to wit:
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AYES:
Council Members
NAYS:
ABSENT:
City Clerk
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1 The foregoing resolution is hereby approved this
2 day of
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5 Approved as to form:
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7 Cl ty torney
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, 1985.
Mayor of the City of San Bernardino
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