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'CIO OF SAN BERNARDQo - REQUQr FOR COUNCIL ACQON
From:
Ralph H. Prince
Subject: Grant Allocation for Inland Empire
Symphony Association
Dept: City Attorney
Date: August 30, 1985
Synopsis of Previous Council action:
At the Council meeting of August 19, 1985, the recommendation of
the Fine Arts Commission was approved, allocating $1,000 to
Inland Empire Symphony Association for a September 7, 1985 program.
Recommended motion:
Adopt resolution.
~ ~._.~
Signature
Contact person:
Thelma Press
Phone:
~114
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount: $1 ,000
I1R.7 S 1=0.) - 1:>11'16
Source: 001-091-53605
F;'-9Jn1 ~~
Council Notes:
75-0262
Agenda Item No, ~ ~~
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT FOR A GRANT ALLOCATION WITH INLAND
3 EMPIRE SYMPHONY ASSOCIATION.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
5
6 SECTION 1. The Mayor of the City of San Bernardino is hereby
7 authorized and directed to execute on behalf of said City an
8 agreement relating to a grant allocation with Inland Empire
9 Symphony Association, a copy of which is attached hereto, marked
10 Exhibit "A", and incorporated herein by reference as fully as
11 though set forth at length.
12 I HEREBY CERTIFY that the foregoing resolution was duly
13 adopted by the Mayor and Common Council of the City of San
14 Bernardino at a
meeting thereof, held on
, 1985, by the following
15 the
day of
16 vote, to wit:
17
18
AYES:
Council Members
19 NAYS:
20 ABSENT:
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23
City Clerk
The foregoing resolution is hereby approved this
day
24 of
, 1985.
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Approved as to form:
Ci~~~
Mayor of the City of San Bernardino
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A G R E E MEN T
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(Promotion of Arts and Culture)
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City", and
the INLAND EMPIRE SYMPHONY ASSOCIATION, a California nonprofit
organization, referred to as "Organization".
The parties agree as follows:
1 . Recitals.
(a) Organization has requested financial assistance from"
City in order to assist in defraying the expense of a special
concert. Said concert is to be he ld on September 7, 1985, and
will feature Miguel Alcazar, a world renowned guitarist. The
financial assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall not imply a
continuing obligation of the City beyond the term of this
agreement.
(b) The expenditure is for a valid municipal public
purpose, to wit: for promotion of arts and culture.
2. Payment. Upon presentation of a claim to the City
Administrator, City shall pay to Organization from the budget for
the 1985-1986 fiscal year, the total sum of ONE THOUSAND DOLLARS
($1,000) at such time as determined by the Finance Director of th
City.
3. Use of Funds. The funds paid to Organization shall be
used solely for the purpose set forth in Exhibit "1". Within
thirty days after the concert is held, all unexpended funds shall
be returned to City by Organization.
4. Accounting. Organization shall submit to the City
EXHlBIT A
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1 Administrator, with a copy to the Director of Finance and the San
2 Bernardino Fine Arts Commission, an accounting of the proposed
3 and actual expenditures of all revenues accruing to the
4 Organization on or before October 7, 1985. Financial records
5 shall be maintained in accordance with generally accepted
6 accounting principles by Organization in such a manner as to
7 permit City to easily trace the expenditures of the funds. All
8 books and records of Organization are to be kept open for
9 inspection at any time during the business day by the City's
10 officers or agents.
11 5. Hold Harmless. Organization covenants and agrees to
12 indemnify and save harmless the City and its boards, commissions,
13 officers, employees and agents from all liabilities and charges,
14 expenses (including counsel fees), suits or losses however
15 ocurring, or damages arising or growing out of the use or receipt
16 of the funds paid hereunder and all operations under this
17 agreement. Payments hereunder are made with the understanding
18 that the City is not involved in the performance of services
19 or other activities of Organization. Organization and its
20 employees and agents are independent contractors and are not
21 employees or agents of the City in performing said services.
22 6. Termination. City shall have the right to terminate
23 this agreement and any funding remaining unpaid hereunder for any
24 reason by mailing a ten-day writen notice to Organization and
25 this agreement shall terminate ten days after the mailing of such
26 notice. In the event this agreement is terminated for reasons
27 of improper use of funds or use of funds for any purpose other
28 than those authorized, any unexpended portion of the funds
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1 provided by City shall be returned to City. In addition,
2 Organization shall reimburse to City any funds expended which
3 were used for any purposes other than those authorized under this
4 agreement.
5 7. Assignment. Organization shall not assign its interest
6 in this agreement without the prior written approval of City.
7 8. Final Report. Organization shall provide to City on or
8 before October 7, 1985, a final report on the project funded by
9 this agreement in accordance with the Criteria for Financial
10 Support heretofore provided by City to Organization.
11 9. Notices. All notices herein required shall be in
12 writing and delivered in person or sent by certified mail,
13 postage prepaid, addressed as follows:
City Administrator
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Inland Empire
Symphony Association
362 West Court Street
San Bernardino, CA 92401
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17 DATED:
18 CITY OF SAN BERNARDINO
19 ATTEST:
By
Mayor
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2R
City Clerk
INLAND EMPIRE SYMPHONY
ASSOCIATION
By
Title
A~d as to form:
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Cl.ty tto1:'ney
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INLAND EMPIRE SYMPHDItIY
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Eugene H, _
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July 26, 1985
Ms. Thelma Press
Mayor's Office
300 North "0" Street
San Bernardino, CA 92401
Dear Ms. Press:
The Inland Empire Symphony Association in conjunction with the
Mexican government and the Hispanic community will present
"Sinfonia Mexicana", a concert featuring world-renown classical
guitarist Miguel Alcazar, accompanied by guest conductor Abraham
Chavez of the El Paso Symphony, on Saturday evening, September 7,
1985, at 8:15 p.m. at the California Theatre of Performing Arts.
The program will feature Mexican classical music exclusively.
A major art exhibit featuring the works of noted Mexican masters
to be held at the County Government Center is also planned for
the month of September. This art exhibit is being held to
complement the concert and to honor our visiting guest artists.
We are expecting from six to eight hundred guests at the opening
night gala premiere and more than seventeen hundred at the concert.
This tribute to the culture of Mexico is a "first" in the history
of San Bernardino and has the enthusiastic cooperation of the
Hispanic and general communities.
We are asking the Fine Arts Commission to join us in making this
event a tremendous success. Approximately $28,000 will be spent
on this project. Of this amount, $12,000 will come from ticket
sales with the remainder coming from individual contributions.
Already we have received more that $6,500 and are now seeking
an additional $9,500. It is our hope that the Fine Arts
Commission will contribute $1,000 to this project.
Your past support is greatly appreciated and we look forward
to hearing from you soon.
Sincerely,
$tv?UM.-- F ~
Susan Feller
Executive Director
SF/wf
Enclosures: "Sinfonia Mexicana" flyers
Season Brochure
EXHIBIT "1"