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CI'19 OF SAN BERNARDIQ) - REQUEOr FOR COUNCIL AC~N
From:
Dean R. ,Meech PlEC'O,-AOHIH,OFC'
Purchaslng Agent I.
Purchasing 1985 AUG 29 fl.! 8 30
August 15, 1985
Subject: Purchase of One Sewer & Storm Drain
Cleaning Machine
Public Services/Street
Dept:
Date:
BID SPEC: F-85-29
Synopsis of Previous Council action:
None
Recommenr.led motion:
Adopt resolution and modify 1985-86 sewer line construction fund budget by
approximately $42,744. from the unappropriated reserve of that fund to be
added to the 1985-86 appropriation.
Contact person: Dean R. Meech, Purchasing Agent
Phone:
5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount: $137,743,82
Source: 245-365-57722
Sewer Line Construction Fund
Finance: J.{/d ,t ~ u. "ff ,,;1;I'.A<1C...L-
,'tL.
Council Notes:
75-0262
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Agenda Item NO~ ~
,
CIT~ OF SAN BERNARDlio - REQUEilr FOR COUNCIL AC-h>ON
STAFF REPORT
BID SPEC: F-85-29
The proposed purchase is for one New Sewer and Storm Drain Cleaning Machine, to be
utilized in daily operations by the Public Services/Street Department. At the re-
quest of the department, and in co-ordination with the Equipment Superintendent,
appropriate specifications were prepared, published and furnished to area equipment
suppliers. Bids were publicly opened and declared on July 17, 1985. The following
is a summary of bids received.
COMPANY
EQUIPMENT
VACTOR MODEL 810
VACTOR MODEL 810
VACTOR MODEL 810
TOTAL BID
INCL TAX
$138,640.58
137,743.82
139,731.32
G.C.S., INC.
HAAKER EQUIPMENT CO.
ENVIRONMENTAL POLLUTION CONTROL
Specifications as bid have been reviewed with the Equipment Superintendent and Dir-
ector of Public Services, who concur that the bid of Haaker Equipment Company meets
specifications and requirements. It is therefore recommended that the bid be ac-
cepted for contract.
FUNDING
The Department of Public Services had recommended $95,000 for a Sewer and Storm
Drain Vacuum Machine in 1984. Two vendors assured the Equipment Superintendent and
Director of Public Services that their equipment, in that price range, would meet
all specifications. After both vendors demonstrated their products in the City,
both failed.
In Februray, 1985, at a meeting with the City Administrator, Director of Finance,
Equipment Superintendent and Director of Public Services, it was agreed to accept
bids for the next class of equipment. The specifications and bidding process were
completed in late June, 1985.
The amount of $95,000 was included in the 1984-85 budget for this equipment item.
An additional amount of $42,744 must be provided to complete the transaction. The
Director of Finance recommends that the additional funds be transferred from the
unappropriated reserve in the sewer line construction fund and that the 1985-86
budget be amended to reflect the transfer.
75.0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT FOR THE FURNISHING AND DELIVERING OF ONE NEW SEWER
AND STORM DRAIN CLEANING MACHINE IN ACCORDANCE WITH BID SPECIFICATION
F-85-29
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO THAT HAAKER EQUIPMENT COMPANY
is the lowest and best bidder for the furnishing and delivering
of One New Sewer And Storm Drain Cleaning Machine Vactor Model 810 at a
total cost of $137,743.82
in accordance with Specification No.F-85-29; that all other bids
therefor are hereby rejected; that the contract therefor is here-
by awarded to said bidder; and that the Mayor of the City of San
Bernardino is hereby directed to execute said contract.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San Ber-
nardino at a
meeting thereof, held
, 19___, by the following
on the
day of
vote, to wit:
AYES:
Councilmen
NAYES:
ABSENT:
day of
City Clerk
The foregoing resolution is hereby approved this
, 19
.
Approved as'to form:
Mayor of the City of San Bernardino
City Attorney