HomeMy WebLinkAbout27-Parks and Recreation
CIPt OF ~AN BERNARDQO - REQU"-T FOR COUNCIL ACqlON
From: Annie F. Ramos, Director Subject: Resolution Authorizing memorandum
of understanding for the County of
Oept: Parks, Recreation & Community Services San Bernardino to provide centralized
purchasing services to the City of
Date: August 6, 1985 San Bernardino appl icable to the
Spninr Nutrition Prngrt:lm
Synopsis of Previous Council action:
none
Recommended motion:
Adopt Resolution
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Contact person: Anne Rhodes
Phone: 383-5037
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source:
Finance:
Council No~s:
75-0262
Allenda Item NcS;- =< 'X
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CIT~ OF SAN BERNARDlio - REQUBT FOR COUNCIL AC-RON
STAFF REPORT
The centralized purchasing services to be provided by the County of San
Bernardino are funded through the Senior Nutrition Program grant at no
cost to the City. This service has been received for the past two (2) years
and has proven to be efficient and cost effective.
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE SAN BERNARDINO
3 COUNTY COMMUNITY SERVICES DEPARTMENT NUTRITION FOR SENIORS PROGRAM
TO PROVIDE CENTRALIZED PURCHASING SERVICES FOR THE SENIOR NUTRITION
4 PROGRAM FOR THE CITY.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7 SECTION 1, The Mayor of the City of San Bernardino. is hereby
8 authorized and directed to execute on behalf of said City a
9 Memorandum of Understanding with the San Bernardino County
10 Community Services Department Nutrition for Seniors Program to
11 provide centralized purchasing services for the Senior Nutrition
12 Program for the City, a copy of which is attached hereto, marked
13 Exhibit wAw and incorporated herein by reference as fully as
14 though set forth at length.
15 I HEREBY CERTIFY that the fore~oing resolution was duly
16 adopted by the Mayor and Common Council of the City of San
17 Bernardino at a
meeting thereof, held on
18 the
day of
, 1985, by the following vote,
19 to wit:
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21
AYES:
Council Members
22 NAYS:
23 ABSENT:
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27 of
City Clerk
The foregoing resolution is hereby approved this
day
, 1985.
28
tP
Mayor of the City of San Bernardino
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COMM~Y SERVICES D~RTMENT
NUTRITION FOR SENIORS
585A BIRCH COURT
COLTON, CA 92324
"VL. &a .... !:-~. J
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~1EMORANDUM OF UNDERSTANDIUG
THIS AGREEMENT, entered into on July l, 1985, by and
between COMMUNITY SERVICES DEPARTMENT NUTRITION FOR SENIORS
PROGRAM, hereinafter referred to as DEPARTMENT, and CITY OF
SAN BERNARDINO NUTRITION PROJECT, hereinafter referred to as
CONTRACTOR, shall govern conditions for purchase of raw food and
other supplies for the senior nutrition program.
IT IS MUTUALLY UNDERSTOOD AND AGREED THAT:
l. DEPARTMENT'S Buyer shall do the purchasing and shal
utilize the bid system in so procuring raw foods and related
items. Bids shall be submitted on a regular schedule as agreed
upon by both parties, and awarded to the vendor(s) submitting the
lowest bid based on both quantity and quality.
The Buyer shall have final authority in all buying.
2. The Buyer shall place the orders for CONTRACTOR,
based on the information submitted by CONTRACTOR on a regularly
established schedule. This schedule shall be established by the
Buyer and presented to all users of this buying service within
ten (10) days of the signing of this contract. Once ordered, no
changes shall be allowed.
3. All bills for raw food and supplies thus ordered
shall be sent to and paid by CONTRACTOR directly. DEPARTMENT
will accept no liability or responsibility for any delinquent or
unpaid invoices and will provide no information to the vendors
concerning other contractors.
EXHIBIT A
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4. Any d~repancies in<:Lliveries, such as Shortas:l.
or inferior, spoiled or damaged merchandise, shall be reported
promptly to the Buyer, who shall give assistance and directions
as necessary. The Buyer shall be responsible for contacting the
vendor and reporting the problem or problems.
5. All activities carried out under this AGREEMENT
shall be in full compliance with the Office OD AgiDg Contractors
Manual and the California Department of aging Administrative
Manual.
6. Reimbursement to DEPARTMENT for Buyer's Services
shall be $7,500 per year, payable in twelve (12) equal
installments of $625.00. The first installment shall be paid upo
receipt of the first increment of funds from the Office on Aging.
The eleven (ll) subsequent installments shall be paid by the tent
calendar day of the month. If said payment is not received by
the fifteenth calendar day of the month, the DEPARTMENT has the
right to refuse service to said CONTRACTOR.
7. The CITY OF SAN BERNARDINO NUTRITION PROGRAM will
hold the COMMUNITY SERVICES DEPARTMENT NUTRITION FOR SENIORS
PROGRAM harmless for any fiscal/programmatic mistakes, errors,
commissions, liability, etc., by either party - CSD/CITY OF
SAN BERNARDINO.
8. This AGREEMENT may be renegotiated, and amended by
mutual consent of both parties and/or by order of the Office on
Aging. Such amendment shall be in writing and signed by both
parties.
9. This AGREEMENT shall otherwise terminate on
June 30, 1986.
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c~urr h'TMENT
Signature
Rodolfo H. Castro
Name (Type or print)
Executive Director
Titl1JJ ~ I g 5
Date
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CITY OF SAN BERNARDINO
NUTRITION PROGRAM
Signature
Name (Type or print)
Title
Date
Approved as to form:
~~A~~
Clty torney
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