HomeMy WebLinkAboutBudget Session
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C I '1' Y
o r SAN B ERN A R DIN 0
INTEROPPICE MEMORANDUM
8507-421
"OBJECT:
Councilman Strickler
John Matler, Jr., City Administratorr
Council Support Provided RDA
,,-,) :
_::::::::srROM:
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I:OPII8:
July 18, 1985
Mayor Wilcox
(6409)
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Tn response to your request, attacbed is a report on City
~ouncil expenses cbargeable to tbe RDA. The report is based
~n the information provided by the Council staff and tbe
'985/86 Budget.
__________- ___....JM/djn
________--Attachment
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'1'? OPSAN 81IFiAIt~I
INTEROFFICE MEMORANDUM
8S07-702
NO
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'1'0: John Metzer, Jr., City Administrator
FItOM: Susan Cbo~nior Management Analyst
SUBJECT: Council Support Provided RDA
DATE:
COPIES:
July 17, 1985
(6408)
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'1'be following expenses proposed to be cbarged to RDA are
based on information provided by Council staff.
'1'be cost breakdown is as follows:
Council Expense: (based on ~ of total available time spent
on RDA programs and ~ctivities).
Local Travel/Meeting Expense
Conference/Meeting Expense
Telephone (in Council Residences)
Sub Total
$ 8,820
3,270
uo
U2,SlO
S~aff Suppor~ Expense: (based on 1S! of total available time
spent on RDA related activities)
Salaries and Benefits
Materials, Services' Supplies for'
General Office
$34,000
5.950
Sub Total $39,950
TOTAL EXPENSES CHARGEABLE '1'0 RDA I 52.UO
$52,460 represents approximately 16' of tbe total Council
budget of $329,726.
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C I T Y
OFC?AN
INTEROFFICE
[: ERN 9R
MDlDRANDUt'l
DIN 0
o
8507-209
TO:
EVLYN WILCOX - MAYOR AND COMMON COUNCIL
FF:OM:
ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND
COMMUNITY SERVICES
SUBJECT:
Weekend Coverage-Park Maintenance
DATE:
July 19, 19:::5
(6407)
COPIES:
Jack Matzet-, City Administratot-, Warren Knudson,
Finance Dit-ector.
At the last Budget Hearing
an increase in weekend coveraSE
fol lowing has been prepared for
det-ation:
you requested information on
in park maintenancE. The
your information and consi-
!2%t~BQb!t'!!h
In the past several years, weekend and hol iday pa.rk
maintenance has been done only ()n special occasions, durin3
heavy use seasons, and only at the larger, highly used parks.
Maintenance has been limited because of budget constr-aints.
and the difficuJty of hiring pai-t-time workers in sufficient
nu~ber, who were dependable enough to put them in the parks
to work without constant supervision.
Past experience has shown that to have effective mainte-
nance with part-time personnel, ~lore super~)~ion at each site
is requit-ed. This requires utilization of supervisory
personnel on weekends with corresponding manhours of super-
vision and experience being lost during the regular work week
on the day-to-day maintenance scnedule. Over a period of a
few months, this loss of manh.)urs of experienced pe,-sonneJ
seriously impacts maintenance schedules and reduces standards
of ma i ntenance.
Fol lowing are two alternatives for providing seven (71
days per week, year-round mai~tenance at City Parks and
Rect~eation faci I ities:
Bl:t~t:!l.'!!1>:g_t'!2..._! - Hi '-e add it i c.na I fu II-t i me pe'"sonne I.
Hire eight un additional Utility
increase maintenance personnel in each
six (6) to eight (:::) personnel.
personnel, the following pat~k5 would
days a week:
Cultu,-al Center
Lyt I e C,-eek
La Plaza
Worker I personnel to
lead persons area from
With this increase in
be covered seven (71
Johnson Hall
NUllez
Ninth Stt-eet
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'C; INTEROFFICE MEMORANDUM,c:t507-209
Weekend Coverage-Park MaintenanCE
July 16, 19:::5
Page 2
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Encanto
Blair
Ric. Vista
~~ildl,.,lood
Hat-t- i son Canyon
Mi II Center
Ket"w i n
Nicholson
Hudson
De I mar", He i ghts
Dei Vallejo
Pe,oris Hill
C (I I (I ny
Meadowbrook
Other areas may be added as required. Adding these personnel
would reduce the acreage per park maintenance person from
13w5 per person down to 10.07 This, in turn, would
increas. the standard of park maintenance throughout the
city.
EXPENSES
Pet-sonal Set-vi ces
8 Uti I ity Workers @ $ 12,480.00
35.2 I. Overhead
~1 ate ,. i a I s I S e r v ice s I Sup p lie s
Tot a I
No additional equipment outlay
99,840.00
35,144.00
_1...Q1Q...QQ
$
136,024.00
~l!g[n~!l~g_~Q..._g - Hire part-time personnel
supet~v i 5 i on.
with
full-time
Hire part-time personnel to work a four day (Saturday - Tues-
day) wo,'k week fo,' a total of 31,616 moanhours annua II y.
These part-time personnel would be supervised by full-time
supervisory personnel from either the Park Maintenance
Leadperson or Park Maintenance Worker III positions. The
total part-time hours would provide for limited coverage on
Monday and Tuesday of each week to compensate for part of the
Jost manhours by those full-time pe,'sonnel, who supe,'vised
the weekend work.
EXPENSES
Part-time salaries -
C31,616'hours @ $ 3.50 per hour)
overhead: Compensation Insurance
UnempJoyment Insurance
MateriaI/Se,'vices/Suppl ies
Total
*Note,
Weekend supervision of
employees:
*$ 110,656
$ 1,770
__LnngE
$ 112,703
_L__l...Q1Q
$ 113,74~'
part-time personnel by 4 qualified
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.c: INTEROFFICE MEMORANDUM:()8507-Z09
Weekend Coverage-Park Maintenance
July 16, 19:=:5
Page :;:
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4 Supervisors @ $ 9.60 per hour for
$ 31,948 per year.
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-=', .~LC'
hours ::::
e!:!!!Hu~r:Y
Alternative No.1 provides the best maintenance for a
day week, year-round schedule because:
j
1. Fu II-t i me pet"sonne I at-e p."ovi ded, who do not requi ,-e
additional supervisory personnel on weekend duty.
~. The number of acres per maintenance worker would be
reduced from 13.5 per person to 10.07. This, in turn, wi I I
result in better maintenance at all fac i I ities throughout the
City.
3. Past experience has shown that maintaini.flg enough
part-time personnel on staff to do the required work in an
effective manner wi I I be difficult at best and nearly im-
possible. Presently, there is difficulty in acquiring and
keeping part-timers long enough to train them in their tasks.
The main reason for this difficulty is that the pay ($ 3.50
~.e'- hour) with no benefits is too low. Consequently, the
individuals hired are continuing to seek ful I-time or higher
paying jobs. Many times, individuals have been processed,
given a physical examination, approved for empJoyment by
Mayor and Counei I, and never report to work, because they
take another job or decide the pay is too low to tie
themselves down from being abJe to actively look for better
job s .
4. In addition, weekend maintenance programs severly
impact general park maintenance in that "p""ermanent full-time
supervisory personnel working Saturday and Sunday are off
during the regular five (5) day work week. This shift in the
regular maintenance schedule, added to vacations during the
summer months, significantly impacts maintenance of the parks
throughout the city at the peak vegetation growing and
faei I ity use season.
seven
Therefore, it is the recommendation of this Department staff
that permanent, full-time per sonne I be hired to provide seven
days per week Park and Recreation faci I ity maintenance
throughout the City. This provides for work rotation sched-
ules, which have experienced, full-time individuals working
every day, the.-eby maintaining continuity in all maintenance
schedules in a professional manner.
tZ ~ xec~
ANNIE F. RAMOS
Director Parks, Recreation and Community Services
AFR:paf
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C I T y
o F Q A N B ERN 9R
INTEROFFICE MEMORANDUM
8507-1506
DIN 0
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TO:
ANNIE F. RAMOS, DIRECTOR OF PARKS,RECREATION AND
COMMUNITY SERVICES
FRO~i :
ANNE RHODES, SUPERINTENDENT OF COMMUNITY SERVICES
SUBJECT:
PAL
DATE:
JULY 10, 1985
(6401)
COPIES:
In December 1984 when we began to review and plan for the
85/86 budget we were informed that the renewal of revenue
sharing to cities was in doubt. As I reviewed our programs
to look for ways of saving dollars without sacrificing
services it was determined that the PAL program did not
appear to require the amount of consultant' time presently
allocated. Frequently, when I visited the senior center,
there were volunteers manning th. PAL phones. The consultant
usually left the center by 1:00 p.m. and also assigned a
volunteer to help in the mornings as wel I. There had been no
problems with the volunteers manning the program as they
learned quickly and the process is not cumbersome. Based on
the observations the question arose that we may not be
running the program as cost effective as possible. For
exa~ple the annual consultant ~0~t5 are $9,794 which ~~uates
to) $4.71 per hr assum i ng it requ ires full.,f _t i me or 2,080
hours annual coverage. The cost goes up to '$7.53 per hr when
figured at 5 hrs a day for 1,300 hrs per year which appeared
a more accurate time allocation. Actually, through my own
observation all ce.ntacts are usually completed by noon.
In addition, there has been considerable emphasis nationwide
on jobs for the elderly. I saw the success of our Senior
Service Aide jobs where we have elderly working part time,
and doing a good job, as a possible solution. When costed
out, a Senior Service Aide at $3.35 per hr, 4 hrs a day or
1,040 hrs a year comes to $3,484. By eliminating the
consultant costs and substituting a Senior Service Aide and
volunteers, we can do several things with no negative impact
to the program.
1. Reduce the cost of the PAL Program.
2. Hire older workers in keeping with national trend
and highly compatible with a senior center.
3. Institute the peer concept of seniors helping
seniors which should enhance the program.
4; Increase the use of vol~nteers.
FISCAL It1PACT
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INTEROFFICE MEMORANDUM:<:t507-1506
PAL
July 10, 1985
Page L
~f.f.Q!:![!i
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OI-338-252,Senior Citizens $14,2Y4
Center
Professional & Contractual
Set.v ices
01-338-002,Senlor Citizens $15,000
Center
Part Time Salaries
01-338-194,Senlor Citizens $ 1,320
Palm Answering Service
Phorle Service $ 2,220
Some years ago when I developed the
A Ide i t was bas e d upon the bel i e f
severa I th i ngs:
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~lffg[g!:!fg
+ - or no
change
$ 4,500
(-$9,794)
$20,904
(+5,904)
$ 1,320
(No. Change)
$ 2,220
'(Nc, Change)
NET SAVINGS
LS!..!'!2Q
job of Senior Service
that we could accom>oIish
1. Run the center cost effectively by having part time
seniors as opposed to regular higher cost staff
help in those non-intensive type situations.
2. Enable seniors. most of whom are on I iroited, fixed
incomes, to earn money and yet not affect their
berlefits. /-
3. Increase the number of elderly who are an active
part of day to day activities at the Senior Center.
This plan has worked so well over the years, it would seem
Dnly good business to apply it to the PAL Program as it
enables us to continue a fine service at reduced cost. I
present this plan as sound from both a fiscal and program
point of view.
~
ANNE RHODES
Superintendent of Community Services
AR:u