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Cre or: SAN iSERNARDOO - REQU~T FOR COUNCIL ACOON
~
From: ANN1E F. RAMOS, DIRECTOR OF PARKS,
RECREATION & COMMUNITY SERVICES
Dept PARKS, RECREATION & COMMUNITY
SERVICES
Date: July 9, 1985
Subject: Reso 1 uti on Authori zing an Ex tens i on
of the Term of Managing the Phone
Alert League (PAL) Program
Synopsis of Previous Council action:
Mayor and Council extended the contract to July 15th on June 28th.
Recommemled motion:
Adopt the Resolution.
~. ). ..,:?~
Signature .
Contact person: Anne Rhodes
Supporting data attached: Yes
Phone:
FUNDING REQUIREMENTS:
Amount: _$816,16
Ward: N/ A
Source: 0 1- 338- 2 52 /41J'4'
Finance: tJ.. ~ / ~
Council Notes:
75-0262
Agenda Item No
$""
crO O~ SAN BERNARDOO - REQUOT FOR COUNCIL ACOON
STAFF REPORT
An additional extension is requested in order to allow the department to
present information on the PAL program at the July 22nd scheduled budget
hearing for Parks, Recreation and Community Services Department.
JUSTIFICATION FOR PLACEMENT ON THE SUPPLEMENTAL AGENDA
This extension,was,verball~ granted at the June 28th meeting. The
Jul~ ~5th meetl~g lS the flrst meeting at which the extension may be
offlclally conflrmed by resolution. The first extension began on
July 1st and ended on JulY,l~; the s~c?nd extension will begin on
J~ly l6,and end,J~ly 3D, glvlng sufflclent time for budget hearing
dlScusslons/decls10ns,
./.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A FOURTH AMENDMENT TO AGREEMENT WITH PEARLINE DAVIS
RELATING TO AN EXTENSION OF THE TERM FOR MANAGING THE PHONE ALERT
LEAGUE PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City
a Fourth Amendment to Agreement with Pearline Davis relating
to an extension of the term for managing the Phone Alert League
Program, a copy of which is attached hereto, marked Exhibit "A"
and incorporated herein by reference as fully as though set forth
at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1985, by the following
vote, to wit:
AYES:
Council Members
NAYS:
~~,
ABSENT:
City Clerk
The foregoing resolution is hereby approved this ___ day of
, 1985.
Appro'.Ted as to form:
Ll~y~~
Mayor of the City of San Bernardino
o
o
o
,
,
FOURTH ANENDMENT TO AGREEMENT
(PAL Program)
THIS FOURTH AME~DMENT TO AGREEMENT is entered into between
the CITY OF SAN BE RN!.RD!NO , a municipal corporation, referred
to as "City", and PEAr-LINE DAVIS, an individual, referred to as
"Contractor" .
City and Contractor agree as follows:
1. Recitals.
(a) City and Contractor entered into an agreement on
March 3, 1983, and amendments extending the term of the agreement
through July 15, 1985, (collectively "the agreement"), relating
to services for managing the Phone Alert League Program.
(b) The parties now desire to amend the agreement to
provide for an extension of its term, through and including
July 31, 1985
2. Term. The term of the agreement is extended for an
additional period of 15 days
terminating July 31, 1985
3. Other Provisions. All other terms, conditions and
commencing July 16, 1985, and
covenants of the agreement shall remain the same and be in full
force and effect.
DATED:
ATTE8T:
CITY OF SAN BERNARDINO
By
Mayor
City Clerk
CONTRACTOR
~~ Pear1ine Davi.
~torneY
, 1
.)-
c.''T6 OF SAN BERNARD~ - REQUEO FOR COUNCIL ACryN
From: ANNIE F. RAMOS, DIRECTOR OF PARKS,
RECREATION & COMMUNITY SERVICES
Dept: PARKS. RECIlEATION & COMMUNITY
SERVICES
Date: J u 1 y g, 1 985
Subject: Resolution Authorizing an Extension
of the Term of Managing the Phone
Alert League (PAL) Program
Synopsis of Previous Council action:
Mayor and Council extended the contract to July 15th on June 28th.
Recommended motion:
Adopt the Resolution. ~S-'l'1!\ o.J.O(U 1-1$'-'/,t'
a.~' ). <?;,
Signature
Contact person: Anne Rhodes
Supporting data attached: Yes
Phone:
FUNDING REQUIREMENTS:
Amount:j8l6.l6
Ward: Ni A
Source:Ol-338-252 /<; lJ-"
Finance: IJ.. ~ ,K L
Council Notes:
75>-0262
Agenda Item No
c;l'B OF SAN BERNARDI~O - REQUF"'T FOR COUNCIL AC,ON
STAFF REPORT
An additional extension is requested in order to allow the department to
present information on the PAL program at the July 22nd scheduled budget
hearing for Parks, Recreation and Community Services Department.
JUSTIFICATION FOR PLACEMENT ON THE SUPPLEMENTAL AGENDA
This extension.was.verball~ granted at the June 28th meeting. The
Jul~ ~5th meetl~g lS the flrst meeting at which the extension may be
offlclally conflrmed by resolution. The first extension began on
July 1st and ended on July.l~; the S~c?nd extension will begin on
. J~ly l6.and end,J~ly 30, glvlng sufflclent time for budget hearing
dlScusslons/declslons.
,-
75-0264
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1
RESOLUTION NO. ~5 -;(>11
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A FOURTH AMENDMENT TO AGREEMENT WITH PEARLINE DAVIS
3 RELATING TO AN EXTENSION OF THE TERM FOR MANAGING THE PHONE ALERT
LEAGUE PROGRAM.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARD INO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute on behalf of said City
8 a Fourth Amendment to Agreement with Pearline Davis relating
9 to an e~tension of the term for managing the Phone Alert League
10 Program, a copy of which is attached hereto, marked E~hibit "A"
11 and incorporated herein by reference as fully as though set forth
12 at length.
13 1 HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the City of San
Bernardino at a '( l''''\4Y- meeting thereof, held on
the Kt" day of .A\\I\I'4 , 1985, by the following
vote, to wit:
Council Members tS.....,...It~..1 (2..<:111/
rYI.r!::\. G....;,t fv.;...;<rf stWJ:J"
. ,
l..hf....,.J{ l
.
AYES:
ABSENT:
--pOV'f..
/1/0..0
NAYS:
City Clerk
The foregoing resolution is hereby approved this day of
25
, 1985.
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Approved as to form:
~l~~y~~~
Mayor of the City ,of San Bernardino
61!Y OF SAN BE~ARDINO 0- MEMORANDU~
'To: Mayor & Common Council
From: Annie F. Ramos, Directo:
of Parks,Recreation & Com.Se!
Date: July 12, 1985
Subject: PAL Program Report
Approved
Date
As per your request of June 27, 1985 attached is a report by
staff providing information regarding the departments 1985-86
budget proposal to re-organize the Phone Alert League Program.
The Department recommends to you not to renew the present
extended contract for the PAL Program and that the proposed
re-organization as presented be approved and adopted within
the 1 -86 Parks, Recreation and Community Services budget.
ANNIE F..2~
Parks, Recreation & Comm. Ser. Director
AFR/hsc
CITY ON THE.::M1>>lf..
,17
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C I T Y
o F
INTEROFFICE
QA N
o
B ERN A R DIN 0
~lEMORANDUI~
o
B507-150.~.
TO:
ANNIE F. RAMOS, DIRECTOR OF PARKS,RECREATION AND
COMMUNITY SERVICES
FROM:
ANNE RHODES, SUPERINTENDENT OF COMMUNITY SERVICES
SUBJECT:
PAL
DATE:
JULY 10, 1985
(6401)
COPIES:
I,'
In December 1984 when we began to review and plan for the
85/86 budget we were informed that the renewal of revenue
sharing to cities was in doubt. As I t-eviewed our programs
to look fot- ways of saving dollat-s without sacrificing
services it was determined that the PAL program did not
appear to require the amount of consultant time presently
allocated. Frequently, when I visited t~le senior center,
there were volunteers manning the PAL phones. The consultant
usually I eft the center by 1:00 p.m. and also ass igned a
volunteer to help inthe mornings as wel I. There had been no
prob I ems with the YO I unteers mann i fig the program as they
learned quickly and. the process ~s not cumbersome. Based on
the observations the question arose that we may not be
running the program as cost effective as possible. For
example the annual consultant costs are $9,794 which equates
to $ 4.71 per h r ass u m i n 9 i t r e qui res f u I I . t i me 0 r 2,080
hours annual coverage. The cost goes up tOo ~7.53 per hr when-
figured at 5 hrs a day for 1,300 hrs per year which appeared
a more accurate time allocation. Actually, through my own
observation all contacts are usually completed by noon.
In addition, there has been considerable emphasis nationwide
on jobs for the.elderly. I saw the success of our Senior
Service Aide jobs where we have elderly working part time,
and do ins a:3 0 (Ilj ,j (I b, a 5 a p (155 i b I e sol uti (I n . W hen (OS t e d
out, a Senior Service Aide at $3.35 per hr, 4 hrs a day or
1,040 hr-s a year cornes to $:3,484. By eliminating the
consultant costs and substituting a Senior Service Aide and
volunteers, we can do several thinss with no negative impact
to the program.
1. Reduce the cost of the PAL Program.
2. Hire oldet. '-I1orket.s in keeping with national trend
and highly compatible with a senior center,
3. Institute the pe\?:t- (oncept of seniors helping
seniors ~hich should enhance the program.
4. Increase the use of volllnteers.
FISCAL IMPACT
o -INTEROFFICE MEt~ORANDUr'l: Q507-1506
PAL
July 10, 1985
Page 2
~ffQ!!ni
~1L~~
OI-:33t::-252,Senior- Citizens
Center
Professio~al & Contractuai
Set~vices
$14,2',)4
01-338-002,Senior Citizens
Center
Part Time Salaries
$15,000
01-338-194,Senior Citizens
Palm Answering Service
Phone Service
$ 1, :320
$ 2,220
Some years agQ when I developed the
Aide it was based upon the bel i~f
sevet~a 1 th i rigs:
o
o
2~!.S1~
!Hif!:u:!"!f.!:
+ - (If no
change
$ 4,!:iOO
(-$9,794)
$20,904
(+5,904)
$ 1,320
(No.Change)
$ 2,220
(No Change)
NET SAVINGS
L~...S:2Q
job of Senior Service
that we could accomplish
1. Run the cente," cost effect ive Iy by havi ng pat"t time
seniors as opposed to regular higher cost staff
help in those nCln-intensive type situations.
'- . En a b I e s e n i (I t- 5, m os t 0 f who m a. reo n 1 i m i t ed, f i }{ e d
incomes, to earn money and yet not affect their
benefits. J'
3. Increase the number of elderly who are an active
part of day to day activities at the Senior Center.
This plan has worked so wel lover the years, it would seem
only good business to apply it to the PAL Program as it
enables us to continue a fine service a.t reduced cost. I
present this plan as sound from both a fiscal and program
point of view.
~
ANNE RHODES
Superintendent of Community Services
AR:u