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<<Cry OF SAN BERNARONO - REQIOST FOR COUNCIL A)rION
From:
Dean R. Meech
Purchasing Agent
Purchasing
'fEe'D. -ADMIN Subject:
{re5 . OFF,
. .1lJL -S ,,,. 2
"ry : 39
Purchase Of Aggregate Base Material
For Masonry Motar - Annual Contract
Public Services/Street
Dept:
Date: June 21, 1985
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Dean R, Meech
~refl/udt
Contact person: Dean R MPp"h. PlJrrh~~ing Agpnt
Finance:
5085
N/A
01-612-134
01-612-132
Pt):. svcs~re~~e.
Phone:
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:j14.350.00 (Aoorox.1Source:
Council Notes:
75-0262
Agenda Item NO,c.3:2... c
cQy OF SAN BERNAR~O - REQlCST FOR COUNCIL AQ-ION
STAFF REPORT
BID SPEC: F-85-22
City departments, primarily the Public Services Department/Street Division,
periodically require aggregate .base am washed sam for various city projects.
Appropriate specifications were prepared, published and furnished to local
area cement contractors with a view of obtaining firm prices for aggregate
base on an as required basis through June 1986. The following is a Sl.lTlll8ry of
bids received:
ITEM I ITEM II ITEM III ITEM IV ITEM V
AGGREX>ATE AGGREX>ATE WASHED
1" COURSE FINE 0/8") MORTAR BASE SAND
VENDOR PER 'ION PER TON PER TON PER TON PER TON
Livingston-Graham NO BID NO BID NO BID NO BID NO BID
Gal-Mit NO BID NO BID NO BID NO BID NO BID
<Ml Service Rock Co. NO BID NO BID NO BID NO BID NO BID
4th Street Rock 4.00 5.26 4.20 3.71 3.46
Vemors were surveyed as to why they NO BID. (be vemor imicated the bid form
is not in line with the way they do business. They use outside haulers & P.U.C.
rates affect his price.
(he vemor didn't like the terms, the no location designation, and prefers, job
by job bases, plus not carrying canplete requirement.
(he vemc.r was quite confused as to why they NO BID. The Purchasing Agent was
passed to three different people in the organization in pursuing an answer. A
solid reason was nevery really forthcoming.
The successful vemor was also surveyed to ascertain if they perceived the bid
any differently. This vemor hoo no problem with the bid. In:licated haul
rates between cities covered by P.U.C., but not aggregate. An:l not within the
City. He also imicated road tax maximun is controlled by P .U.C., but not min-
imun charges. The vemor didn't think the reasons offered by the other vendors
surveyed valid.
As a result, telephone quotations were then pursued am the following is what
they say they would have bid.
Gal-Mat per Mike lbrnpson: Item I - $5.30/ton, Item II - NO BID, Item III - $4.98/
ton, Item IV - 5.09/ton, Item V - 4.98/ton.
Livingston-Graham Per Jerry Spencer: Item I - 6.55/ton, Item II - 6.55/ton,
Item III - 6.75/ton, Item IV - 6.lD/ton, Item V - 6.l0/ton.
<Ml Service Rock per Mike Cooper: Item I - 6.13/ton, Item II - 6.13/ton,
Item III - 6.B/ton, Item IV - 4.08/ton, Item V - 6.13/ton.
Therefore, the bid of 4th Street Rock (Items I, II, III, IV and V), meet spec-
ifications and requirements. It is recannemed that the bid be accepted for
contract.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
FOURTH STREET ROCK CRUSHER FOR THE FURNISHING AND DELIVERING OF
GGREGATE BASE MATERIAL FOR MASONRY MORTAR AND WASHED SAND IN
CCORDANCE WITH SPECIFICATION NO. F-85-22 -- ITEMS I, II, III, IV
NO V.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. FOURTH STREET ROCK CRUSHER is the sole bidder for
the furnishing and delivering of aggregate base material for
masonry mortar and washed sand for a one year period, at a total
cost of approximately $14,350.00: such bid is satisfactory and in
accordance with Specification No. F-85-22, Items I, II, III, IV
and V: the bid is awarded to Fourth Street Rock Crusher: and the
Purchasing Agent of the City of San Bernardino is authorized to
issue a purchase order therefor.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
, 1985, by the following vote,
the
day of
to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
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The foregoing resolution is hereby approved this
day
of
, 1985.
Mayor of the City of San Bernardino
Approved as to form:
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