HomeMy WebLinkAbout30-Public Works
o 0
CITY OF SAN BERNARDINO -
l""\ o~
Fil~o. 1.0471
REQUBST FOR COUNCIL ACTION
From: Roger G. Hardgrave
Dept:
Public Works/Engineering
REC'D." AD MIM. lftlflject:
1385 JUL -$ PM 4: 09
Execution of Amendment No, 2 ---
Agreement with C M Engineering
Associates for Engineering Services
Tippecanoe Avenue Bridge over Santa
Ana River
Date:
7-05-85
Synopsis of Previous Council action:
7-21-80 --- Resolution No. 80-312 adopted authorizing execution of an Agreement
with C M Engineering Associates for engineering services.
l-23-84 -- Resolution No 84-39 adopted authorizing execution of Amendment No,
1 to Agreement with C M Engineering Associates.
Recommended motion:
Adopt resolution,
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir, of Finance
Ralph Prince, City Attorney
A,4~
Signature
Phone: 5025
Ward: 1
Source: Street Construction Fund
Finance: ~ t:tA'L
Contact person:
ROQer G. HardQrave
Supporting data attached: Staff Report & Resol ut ion
FUNDING REQUIREMENTS: Amount: $8.993,21
---Account No, 42-510-471
Council Notes:
75.0262
Agenda Item J 0 I
.
C~Y OF SAN BERNARdi\.O - REQaQT FOR COUNCIL AalON
STAFF REPORT
Page 1 of 2
The Engineering Services Agreement with C M Engineering Associates
stipulated not to exceed fees for Phase I - Preliminary Engineering, Phase
II - Design Engineering, and Phase IV - Supplemental Services. Phase III is
for Construction Services, Escalation provisions were included in the Agree-
ment for these fees to be adjusted to account for increased costs due to
inflation,
Amendment No, 1 authorized an increase of $105,953 in the maximum
fee in order to reimburse C MEngineering Associates for the preparation of
plans and specifications for an alternate bid for reinforced box girders,
C M Engineering Assot.iates has requested, by letter dated 5-2-85,
adjustments in the maximum fees to compensate them for additional services
not covered in the original Agreement. These adjustments would constitute
Amendment No, 2 to the Engineering Services Agreement,
The summary attached to C M Engineering's letter shows the maximum
fees for Phase I to be reduced from $l60,744,33 to $141,355,53, and for
Phase II to be increased from $181,549,90 to $2l2,046,84, in order to
reflect actual costs incurred. The fees for Phase IV will be reduced to
0, since neither an Environmental Impact Statement or public hearing was
required,
It should be noted that the net increase of $8,993.21 is less than
the fee of $lO,265.07 for design of the City Water Line relocation, which
was directed by the City as a right-of-way obligation.
Listed below is the latest estimate of cost for preliminary engi-
neering and right-of-way acquisition.
Preliminary Engineering:
C M Engineering - -
Ori gi na 1 Fee
Amendment No. 1
Amendment No. 2
$ 264,947,00
105,953,00
8,993.21
$ 379,893.21
5,000,00
$ 384,893,2l
City Forces (W.O, #1951)
Total Preliminary Engineering
Ri ght-of-Way:
Payments to Property Owners
Appraisal Services by County
Relocation of Utilities
Total Right-of~Way
TOTAL
116,450.00
16,000,00
353,900,00
$ 486,350.00
$ 871,243.21
75-0264
j
1
.
cOy OF SAN BERNAR~O - REQtDsT FOR COUNCIL AalON
STAFF REPORT
Page 2 of 2
These amounts will be financed from the $861,200 of Federal-Aid
Urban Funds transferred to this project, and the required local agency
matching funds that have been allocated to Account No. 42-510-471,
We feel that C M Engineering has been required to perform additional
services than those envisioned when the original Agreement was negotiated,
and recommend that Amendment No.2 be approved.
75-0264
0
1
2
3
4
S
6
7
8
9
10
11
12
J3
14
IS
16
17
18
19
20
21
22
23
24
2S
26
27
28
o
o
o
RESOLUTION NO,
RESOLUTION OF THE CITY OF SAN BERNARDI::O AUTHORIZING THE EXECUTION
OF AMENDMENT NO, 2 TO THE AGREEMENT IJITH C M ENGINEERING ASSOCIATES FOR
ENGINEERING SERVICES FOR IMPROVEMENT OF TIPPECANOE AVENUE BRIDGE.
BE IT RESOLVED 8Y THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION l, The Mayor is hereby authorized and directed to
execute, on behalf of the City, the letter agreement which constitutes
Amendment No. 2 to the Engineering Services Agreement for the improvement of
Tippecanoe Avenue Bridge, entered into the 2nd day of September, 1980, by
and between the City of San Bernardino and C M Engineering Associates, A
copy of the letter agreement constituting Amendment No, 2 is attached hereto
and incorporated herein by reference.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 1985, by the following vote, to-wit:
AYES: Council Members
NAYS:
ABSENT:
City Cl erk
The foregoing resolution is hereby approved this
day of
, 1985,
Mayor of the City of San Bernardino
.l\ppr:eo:"~
/ . c._
t.' . -~~
City Atto ney
,
"". L
.
o
o
o
NVIRONMENTAL ENGINEERING
,..,. t~W1)+f'
i ," , .: )
"'. ," '~.:h.
. At"lr 0 ......... \iI,
. 879, .,' c9
~s... .--
,'" ,:" '........
May 2, 1985 \'). .i.....~ 'Y/'l W.O. No. 03-78-11
\"), "J./ -,<J.i
"\ /''>---, .r;'\
Mr. Roger G. Hardgrave "j""(.:;;'r" \-::;,
Director of Public Works/City Eng
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418
Re: Engineering Services for Agreement No. 503380-1 for Tippecanoe
Avenue Bridge Over Santa Ana River
Your File NO. 1.0471
Dear Mr. Hardgrave:
This is to confirm the several discussions regarding the status of costs
for completing design, engineering and additional services for the Tippe-
canoe Avenue Bridge project.
Certain additional services were provided that would be classified as
Supplemental Services (Paragraph D4 Phase IV) or Extra Work (Paragraph D5
Changes in Work Scope). These additional services included:
l. Coordination with County of San Bernardino and review of right-of
way acquisitions (B2).
2. Preparation work Environmental Impact Statement (D4).
3. Preparation work public hearings and meetings (D4).
4. Relocation, design and specifications for 16-inch City water line,
completed at City request.
5. Coordination with Southern California Edison Company on location
and protection of 115 KV Transmission Lines 350 feet downstream
from project limits.
6. Additional coordination and negotiation with Gage Canal Company
and City of Riverside for right-of-way approval and design plan
requirements.
The majority of the extra work was for the relocation design, and speci-
fications for the City's l6-inch water line. The costs for the water
line that were included in Design Engineering (3-78-11-02) are:
Design.................. .$4,079.50
Existing Utility......... 1,193.00
Proposed Utility......... 80.25
Overall administration
and coordination....... 3,640.00
$8,992.75
The above amounts should be transferred to Work Order No. 03-78-11-06.
225 E. Airport Dr. . P.O. Box 6087, San Bernardino, California 92412 . Phone (714) 8ll4-8804 or (714) 825-9562
550 West Vista Way. Melrose Center. P.O. Box 2108, Vista, California 92083 . Phone (714) 758-3680
.
o
o
o
o
MR. ROGER G. HARDGRAVE
t1ay 2, 1985
Page Two
An early attempt to set up a separate account for the water line relocation
(item #4) resulted in your request to include costs as part of Design
Engineering (C M Work Order No. 03-78-11-02).
The result of discussions was that maintaining separate costs for additional
extra work items was difficult and subsequent discussions with Cal-Trans
concluded that when project work was completed, any overages would be ar-
ranged for payment.
Please confirm that the entire contract cost for services can be handled as
one total sum instead of separate or different increments or sections of
the contract. Adjustments are to be made for individual sections with this
letter and Amendment No.2.
Attached is a summary of status of compensation and requests for payment.
The local office of the California Department of Transportation has con-
firmed that this type of letter would suffice if the City was in agreement
with the changes requested. If the above meets with your approval, please
feel free to either have the necessary City signature approval on this let-
ter or forward a separate letter of approval and authorization.
Very truly yours,
C M ENGINEERING ASSOCIATES
/.:/IJ n P (\ iT. .p,..-
<t:.:-c-~ ..p. '-'-j\.....'<-~
Richard S. Titera
Vice President
RST:bb
Enclosures
Accepted by C M Engineering Associates
.~J ~ I;i/,
By. ~ ..
Cl e Hippe stiel
E ecutlve Vlce Presldent
Approved and Authorized
By:
Evlyn Wil cox
Mayor, City of San Bernardino
ATTEST:
Shauna Clark, City Clerk
Approved as to Form:
Ralph H. Prince, City Attorney
o
'"
W
'" I-
Z-Jut-
LUc;(c;(Z
::E:z:o::~
::E:_t-O
Ol.l...Z::E:
U 0<<
W U
'"
v>
'"
Z
=>
"-
"-
'"
v>
=>
I-
<<
l-
v>
'" '"
W"-a)
UO'
- -
Ov>O
><< ,
Z '"
_ 0
I- '"
UI-a)
-Jctz,
CCO:::=>....-l
~~icr
1.l...0<(.......
U 0
v>
I-
Z
W
~
o
U
0:(:0
...'"
~-
'0 ~_
-..,
..>'"
~ O~
,
~"'M
~..'"
-~O
"- '"
~....
~.... ~
v> 0 0
+>-C~(\J
roCOVO
s.... td-C I
~ ~-
o.CV='_
..~ ,
5-0""000
0."0 QJ r-...
'" ,
QJ~s....(V)
Es...."'~
Oo.ca
V') ~ U3
~
o
o
~
"N
"'0
~,
~-
~-
u,
a)
~~
..,
....M
~
~E
~O
~ ~
1-....
M
'"
'"
'"
M
-
...
-
... ~
a) 0
<0 '"
... <0
o N
N 0
- -
N
.. ..
I-
-
U
-
"-
W
'"
'" <0
- a)
o _
'" ~
... N
'" -
M
v>
=>
-'
~
'"
=>
v>
o
'"
a)
a)
M
'"
-
'" 0
o 0
o 0
o a)
'" a)
'" <0
M
'"
'"
'"
M
'" <0
o a)
o _
... ~
o N
-
...
-
- -
N
N
M
M
...
...
~
o
'"
'"
...
'"
o 0
o 0
o 0
o a)
'" a)
'" <0
o
<0
-
-
a)
-
Zv>
OZ M 0
-0 M '"
1--
<<v> - M
-'- a) ...
<<> N -
UO
v>", ... -
W~ N ...
~ ~
- N <0 .. ..
0 0 0 ... ...
0 , , , ... ...
z - - -
::E:>< - - - ~ ~
"'''' , , , '" '"
u~~ ro '" '"
~ ~ ~ ... ...
'" , , , 0 0
0 M M M Z Z
0 0 0 0
I- 0 0 0 0
UI- M <0 .. 0 0
<<z <0 0 0 a)
'" => ... ... '" a)
!z!;f <0 0 '" <0
0<< M ...
U - -
~ m
'" ..
~ u ... ~
"S:: ";: ~ '"
.. ~
.. ~ E
.. .. " ...
t' t' " " v> 0 ..
'" ~ ..
~ ~ '" ... E
" " " ~ " >
"e "e W .. .. " ..
'" E w'"
"- "- " .. ~ ~
<; Q; '" ...... '"
"- OE "
~ ~ '" .. "- ..
~ '" ~ '" .. " ~ "... ...
" " '" v> O~ ~
::E: << "- ro"_ -' "- ... ..
W , ~ , ~ "'v> ~
I- _w-c_w ~ ~
- .." .. ::: .. > ~... u
Q)Cn:lQJt: ... - ~u
~"- ~"- ~ "-~ -
~'" ~'" .. '" .. ~If .c
~" ~" ~ ~ ~
~W ~W ~ >, ~ ~- ~
~ ... ~
<< CO ~ ~
, , U '" .c
- - N ...
'" '" '" '"
L
o
...
...
~
<0
<0
M
<0
M
-
o
N
<0
~
o
...
-
N
M
'"
'"
a)
,
'"
a)
a)
<0
~
-
M
...
...
~
<0
'"
M
<0
M
M
N
...
~
<0
...
'"
M