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'" N l:l I ..., 0 I '" 0 0 . . 0 . . >-l I ro 0 I N 0 0 '" 0 '" 0 ... .... 0 ..., 0 PI ro tl:lc:: ro PI I:' 0 ro ro '" rol> '" N I 0 N I PI H . . 0 . . 0 1:'''' N 00 I 0 ..., I /'J I> 00 '" 0 '" I> I:' .... '" 0 '" "" I> "" t<l I:' ro '" /'J I N I I N I c:: 0 . 0 0 . 0 g. I 00 I I ..., I '" '" I> '" '" I; I> "" ro tl:lc:: PI I:' 0 ro rol> '" I I 0 I I PI I:' . 0 0 . 0 0 I:' /'J N I I 0 I I /'J c:: 00 0 I> B .... 0 .,. I> I; I> "" ,,:".'.:::J'! ..;?, . . . . C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8506-615 TO: The Honorable Mayor and Common Council FROM: Raymond D. Schweitzer, Deputy City Administrator SUBJECT: FY 1985/86 Budget Adoption Status Report DATE: June 26, 1985 12 (6375) COPIES: Warren Knudson, Finance DirectorJ John Matzer, Jr., City Administrator ------------------------------------------------------------- This memo is written to inform you on the fund balances after each study session: GENERAL FUND Total Proposed Expenditures Increased Recreation Part/Time $55,000 $51.768.423 $51.823.423 $51. 861.501 Total Proposed Revenues ADDITIONAL EXPENDITURES AVAILABLE FOR A BALANCED BUDGET $ 38.078 RDS/md <f "":"-;>,. ~' " <tTv OF SAN BER"RDINO e- MEMORANDU~ To John Matzer Jr., City Administrator Subject Budget Requests F. Y. B5-86 - Budget/Time Auditor From Benjamin Gonzales, Chief of Police Date June 26, 1985 Approved Date In 1982/1983, we had a payroll clerk to handle timekeeping, payroll and travel expenditure duties. The employee was terminated through Civil Service procedure. However, because of criminal litigation pending, the position was not filled or funded. We attempted to cover these duties by increasing the work assignment of our Principal Stenographer. This proved to be unworkable due to a rapidly increasing volume of work in both of her assignments. The Payroll Clerk position was dropped from the budget in F.Y. 1983/1984. The centralizing of the time-intensive tasks of timekeeping, payroll and budget control is a need whose time has come in a department that has expanded 25 percent in two years. A civilian position should be reestablished to accurately document :he multiple pay levels and the effects of three separate employee MOU's with different formulas for reimbursement of a variety of time classifications - Especially at this time when the City and the department is faced with issues involving payments for overtime and other dictates by the Fair Labor Standards Act upheld by the U.S. Supreme Court this year. Immediate knowledge of the status of supply and equipment budget accounts is necessary for efficient ordering and receiving procedures. The re- establishment and redefining of this ~osition will be a demonstratively cost-efficient action maximizing the accurancy of our cost-generating data. The Assistant Chief of Police, then one of our Captains, has been keeping records for budget control, which is a daily task. The requested position will also free that sworn administrator approximately three hours a day for needed administrative duties. cgr ~e7~~~(lfZvo elr., ON rH.=M~" 'v ,","",,'~"""---~-- - ---,:~- --, "1":'-'1""' "'~'-'.:'~'!' "'-~",.,. "(;"1"',"'-':'l:;7T": ~'~:~::~~'~~l , . , . . . C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8506-615 TO: The Honorable Mayor and Common Council FROM: Raymond D. Schweitzer, Deputy City Administrator SUBJECT: FY 1985/86 Budget Adoption Status Report DATE: June 14, 1985 (6375) COPIES: Warren Knudson, Finance Director1 John Matzer, Jr., City Administrator ------------------------------------------------------------- This memo is written to inform you on the fund balances after each study session: GENERAL FUND Total Proposed Expenditures $50,835.823 Transfers Out: Deduct Library Auto Allowance (05-910-181) (-$ 2,400) Expenditures: Street Resurfacing Program Reduce Dump Fees (01-612-197) +$1,000,000 (-$ 65,000) $51.768.423 Loan to Library Fund for Microcomputers Total Proposed Revenues Transfers In: Street Resurfacing Program (from Special Construction Fund) 90,000 $50.835.823 +$1,000,000 Revenues: Increase revenue from RDA (Billing 1 Legal Secretary II) ADDITIONAL EXPENDITURES AVAILABLE FOR A BALANCED BUDGET +$ 25,678 $51.861.501 $ 93.078 ~s ;;.,'?",,',",- -., '., '~~~-='J;':'r"':' ,~- -__,r, ' . . INTEROFFICE MEMORANDUM: 8506-615 FY 1985/86 Budget Adoption Status Report June 14, 1985 Page 2 LIBRARY FUND Proposed Expenditures Add: Microcomputers (05-910-865) Deduct: Auto Allowance (05-910-181) Adjusted Total Proposed Revenues: Add: Contributions for Microcomputer ($40,000 Grants/$50,000 WCity LoanW) Transfer In: Deduct: G.O.F. Transfer In *Loan from General Fund for Micro- computers. To be repaid as follows: County Schools City Schools Other Donors . $ (-$ $ (-$ SPECIAL CONSTRUCTION FUND Proposed Transfers Out Add: Transfer to G.O.F. for Street Resurfacing Program 90,000 2,400) 90,000* 2,400) $ 90,000 --;:;<""'''7;':.~:~,''f,''. . $2.291.787 $2.379.387 $2.291. 787 $2.379.387 $ $ $ 20,000 ($10,000 85/86 $10,000 86/87) 20,000 ($ 5,000 ea. yr. 4 years) 50,000 $1,000,000 Adjusted Total REFUSE FUND Proposed Expenditures Add: Dump Fees (252-197) Advertising (251-102) Printing (251-153) $ 65,000 $ 2,000 $ 2,000 $ 534,992 $1.534.992 $4.712,115 '-"---',....~":"',~_.__."'-"~- - "~~:'~ '.:';':''F'-:i''''~'':f~ ;F---'- '~. :"-":"':<iP":":,. .----.-':r---~"-'':;'<-:.~-,.~~,----.~-~-.;~---,,.,.--..-- . . . . . INTEROFFICE MEMORANDUM: 8506-615 FY 1985/86 Budget Adoption StatuB Report June 14, 1985 Page 3 4-Cu.Yd. Bins (253-855) 30-Cu.Yd. Bins (253-856) $ 10,000 $ 23,000 $4.814.115 RDS/md ,~' ...." , , , ,~' " '~ ~itTY OF SAN BEFWARDINO..... MEMORAND~ . .... To BE~JAM1N GONZALES, Cr!IEF OF POLlCE S"blect SECCOHBE LAKE SECURITY ,- Date 19-Jun-85 ~:":'OVed~(l/~'l_L~d~/1 Date ~-;leJ -~\ Upon completion of the State Park at Seccombe Lake, it shall befall the San Bernardino Police Oepartment to provide security at the park site. Although we have no way of anticipating what problems the new park may create, we can,rely on past experience at the old park. Most problems can be expected after sundown but we should allow for 24-hour coverage, seven (7) days per week. Since we have contractually committed to the State for the security, I would recommend that the following coverages be considered. Day Watch covered by the extra patrol procedures involving the use of "E" Team and a Police Assistant. Swing Watch coverage performed by a designated Beat Officer on a golf cart and coveri ng an area of 7th Street to 3rd Street bounded by Sierra Way to Waterman Avenue. Graveyard Watch coverage by extra patrol "E" Team plus employment of Private Security for building checks (i.e., Y.H.C.A.). In order to fully implement the above coverage, ,the total yearly manpower commitment costs are: ' 2 1 1 = Police Officers $56,736.00 $17,640.00 $20,121.00 (@$6.91 per hr.) = Police Assistant = Security Officer - ---------- ---------- Ipg $94,497.00r{ 6 -;I/~ OOi~!I'EI JUri 211985 PARKS, RECREATION & COMMUfJITY SERVICES CITY ON 'HE=M~'V" II"""" ...,....~ ~,C"T_'.. ~-~.:--.,:~~" >"",,,"... ~~'1""-, ,...."""', ,--,c_~~. _. ",,"'..}'r.;' 't.<. "" i,-~ . C I T Y OF.AN BERN.RDINO INTEROFFICE MEMORANDUM 850c.-I14 . TO: THE HONORABLE MAYOR AND COMMON COUNCIL FROM: JOHN A. KRAMER, RECREATION SUPERINTENDENT SUBJECT: RIO VISTA SCHOOL PARK PROJECT DATE: JUNE 27, 1985 (6388) COPIES: Tr,e following infonnation is provided on the Rio Vista School Park project according to the June 25 request of the Mayor and Common Council. This report will deal only with the project area north ,;of Basel ine between Cal iforrlia ar,d Pennsylvania Streets. The project area east of Pennsylvania and tying into Martin Luther King School as shown in the conceptual drawing is not included. Qg~g12~gg_E[2Qg[11g~ Total developed park property is 5 acres; of these, 4.33 acres are owned by the School District and developed under a joint use agreement. Total development cost was $190,000 and included landscaping, two i ighted basketbal I courts, a restt'oom building and other associated engineering and constt'uction costs. (Refer to a"ea A on map.) Ilgln3-Qg~g12Hg T~e City owns an additional 6.2 acres immediately south of the park which is scheduled for development beginning this fall (a,'ea Ill. Appropriated for this is $100,000 ft'om the 84/85 CDBG funding and $100,000 from the 85/86 CDBG funding. Ilgl.n:LE"[f.!gHg Two parcels total ling 2.25 acres (refer to area C) are being pursued for purchase. Condemnation proceedings are expected to start the week of July 1. This process is necessitated because the property owners have demanded twice the appraised valuation of the property which is $31,000. Development of area C is estimated at $65,000; however, no funds have been appropriated at this time. .,,,,.. ,.,,,...., -,-'\..::.:; · INTEROFFICE MEMORANDUt~:~:5C"S-714 RIO VISTA SCHOOL PARK PROJECT June 27, 1985 Page 2 . . Egig[~_~~ggl~lilQn Propel'ty totaling 4.:3::: act'es is planned for future acquisi- tion (area D). The City has contracted for an appraisal of this property for $10,000. Purchase and development of this property wi II complete the first phase of the park encompassing Rio Vista School on the north, Pennsylvania Ave. on the east, Baseline or, the south and Cal ifc,rn ia St. on the west. Real Property Engineer Lou Little estimated purchase cost to be between $268,000 and $:362,000. Development cost is estimated at $125,000. QH!E_~Q~i~ Additional cos~ involved with this project may include expert witness costs for' condemnation hearings ($1,0001 and City Engineering costs for administrating acquisition $7,500. ~g~~~rY_Qf_~R~~_Egn11n3 Acquisition: 82/8:3 8:3/84 84/85 60,408 100,000 75,000 235,408 Development: 84/85 85/86 100,000 100,000 200,000 Total Acquisition & Development Funding 435,408 ",.":" ','~"!", ~ ~"~~,~~".~.~';'~~.',' '.' ",~"'7:;:'T ~ INTEROFFICE MEMORANDUM:~3506-714 RIO VISTA SCHOOL PARK PROJECT June 27, 1985 Page 3 5D!;'!![!]!L~[~LE!!D1~ Acquisition of (B) Othe,' Obi igated Funds (Estimates) Appraisal (D) Engineering Div. Acquisition (C) Development (C) Development (B) 10,000 8,500 31,000 65,000 175,000 Total Encumbered Funds Remaining Balance . . 32,906 289,500 322,406 113,002 5~11m~1~Q_~Q2.1~_Qf_E!!1!!r~_8!;.g!!1~111QD_~_Q~Y~lQ2m~D1_Qf_8r~~_Q f Acquisition 4.38 acres Development 4.38 acres 300,000 125,000 Other Costs for Acquisition: Expert Witness (Condemnation Proceedings) City Engineering Div. Costs 1,000 7,500 Total Estimated Cost for Future Acquisition & Development As a matter of information there is also tion fee funds (84/85) and $20,000 is 85/86 budget for park furnishings. ~ 325,000 8,500 333,500 $50,000 park construc- being proposed in the F ~~~;':~-c'~>"; ", ce '~""'~'-.x""""N~<~,~,,_,.: ~"'::.F~",,-,~" ;'r~!!!':,~"' '~?~;) "-':""'/':lC:''''''",'7 "-\~ 'P"~':t'~""7-., . . . 15TH STR~ET . · ,=,y "':~-=:-:~~,; ,'71'" ~~---'EXISTlNG RIO VIS'" SCHOOL - ,tt:) , ' .;,.[" v-u -:r.-' F;:Dj (_,.., ,G___EXISTlNG ~THLElIC FACILITIES ,: Of ~--, ~--~_. 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In m ',' ~ ~ (') 0 "" J;> :> :D "" 0 -I -i Cl 0 :> :D 2 r- :> 'Tl :s: (., :> (') Q :t !: m -i 0 -< C r- m m X "" :> 2 o m o "" " o r.I '" :> s: ... en ~ c -< -" ex> -" (J1 0 0 ..... -n ::0 ex> en ::! '" :J> 2: Z ". Cl g, m :II 0 C :2 m 0 :::0 -l Cl :l:I ~ m 0 r- -l 2: Q ." 0 0 C <: m Z "" 0 ~ :> ::l 0 -i 2 s: en m m 2 0 -i ::l en 0 2 n-o ,., 0)> Z 3::0 ,., -0 ,3:;><: ::0 )> C:Vl )> ::0 z. r- ;><: - Vl -1::0 0 -<,., ~ n Vl::O ,., ,., ::0)> <-I ->-< no ,.,Z Vl go ,">i~;~;""~~ ALTERNATIVE OPERATIONAL BUDGET PROPOSED CENTER AT NICHOLSON PARK * (6 MONTHS) Centet- Operati onal Hours: 10 hrs/day Sr. Recreat i (il"l Leader Recreation Leader Recreation Aide 40 hrs/wk 30 hrs/wk 20 hrs/wk Total (6mo.) 5 days/week L!!H!,-_f2a! $4,420 2,886 1,742 $9,04E: * This alternative budget is for the initial 6 months only. , -"--":'.c" , "... ,. , "'"d., '1>"- , -- .7' , ~.'" , -', 1'1 :::C:;OV>C'> .d ..... o-no 0 <- '~~ roro ... 0 :D It> 0'0 C 00 . 3 0 m ""It> ~ ... ... 3 '0 e;) ~. 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N m !TI!TI m 1 co N ~ """ ..., co co co \0 0 ;0'" ~ ~ . . 01 c- . . . e <-1 f co 0 -' -' 0'\ 01 ~ ]) U"l U"l co " :0 ........ co o..p..w--'o 0 1..0 " \0 <D co 0 :II no " OCONOOO......., U"l U"l " CO m:z 2 Z VI " > .(;) ". j ;:: :z 0 i' '" 7- C 0 7- Z 2 .... ]) V> a m Z U> 0 :0 C m ]) 0 ]) e z :II " ---.----.- - ______~iai7 ,:":~=,,:,~,~~,.,,.- -.~,m~,.~c,,_~ "_""T~~:~'" .. '{;" :i:>.~~: . ~ . . ., ~ louldBr Bras GENERAL CONTRACTORS' LANDSCAPE CONTRACTORS V · 511 WESTERN AVE, PO BOX 3306, GLENDALE, CA 91201-0306 . (818) 240.9600 April 26, 1985 -- -P~,Qj ,/~'''''' \'. I.I-'-~"".I^ . / ., "\ , \ . City of San Bernardino 300 North "0" Street San Bernardino, CA 92418, .- Attention: Willia~st Reference: Seccombe lake State Urban Phase lA, Project G514 ;...' ,-' . ~<~,...~,.~ Recreation Area Gentlemen: Per your request, Moulder Bros. proposes to provide additional labor, materials, and equipment to maintain the landscaping of the above park- site for 90-day increments after the completion of our post-construction maintenance period. Cost of Maintenance per 90 Days $9,600.00 The above price is contingent upon the parksite remaining closed to the public and the temporary fencing remaining intact. Moulder Bros. excludes from this proposal aquatic weed or algae control, street maintenance, structural janitorial services, and the cost of irrigation water. Please - review the above with the Parks and Recreation Division. Upon approval, please initiate appropriate documentation to authorize this work. Respectfully submitted, Ke ly F. Duke Project Manag r KFD/bet ~ . -. . .,' .CtTY OF SAN BERNARDINO - MEMORANDUM To '. ., Subject BE~JAMIN GONZALES, CHIEF OF POLICE SECCOHBE LAKE SECURITY Date 19-Jun-85 '-=::CCVe'.l--fjl (7/<;'~ rl,,:dI~nJ&/J Date b-;lo -~\ Upon completion of the State Park at Seccombe Lake, it shall befall the San ae~nardino Police Department to provide security at the park site. Although we have no way of anticipating what problems the new park may create, we can rely on past experience at the old park. Mos: problems can be expected after sundown but we should allow for 24-hour coverage, seven (7) days per week. . Since we have contractually corrmitted to the State for the security, I would recorrmend that the following coverages ~e considered. Day Watch covered by the extra patrol procedures involving the use of "E" Team and a Police Assistant. Swing Watch coverage performed by a designated Beat Officer on a golf cart and coveri ng an area of 7th Street to 3rd Street bounded by Sierra Way to Waterman Avenue. Graveyard Watch coverage by extra patrol "E" Team plus employment of Private Security for building checks (i.e., Y.H.C.A.). In order to fully implement the above coverage, the total yearly manpower corrmitment costs are: / 2 1 1 = Police Officers $56,736.00 $17,640.00 $20,121.00 (@$6.91 per hr.) = Police Assistant = Security Officer - ========== Ipg $94,497.00 {o ~JI"~f ill rn@~nwrn [ID JUN 211985 PARKS, RECREATION & GOiVlMmJITY SERVICES CITY ON rHE=:M;Q~ , . .'''''~ i ""'-.... ,,,,,,y.<,,, ",_..,-. c;o ~ ~ " . ~ - ~ co e NN.,::::..>""""""""..........nnn"'Cnc v v O~U'1m"::::"f'DO 0 0 "'1-'rT'I U'1U1 o..OQ)-'=,=, =' =' l'Of'D < .......""'-Jnl'O U10nV)tntn-c~rT'I ooc=,n f'Dt"'tC""t-t"'tQl"'1r v . 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