HomeMy WebLinkAbout48-Parks and Recreation
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CIT~ OF SAN BERNARDIrS6 - REQUEQ FOR COUNCIL AC,QN
Date:
ANNIE F. RAMOS, DIM,UUk-ADMIM. Off. Subject:
PARKS, RECREATION AH8s JUN -6 tIM II: 24
COMMUNITY SERVICES~
MAY 20, 1985
Authorize Amendment 2 to Senior Nutrition
Contract between the Office on Aging
and the City decreasing the Contract
form $223,183 to $203,065.
From:
Dept:
Synopsis of Previous Council action:
Original Agreement authorized by Resolution 84-585, 7/20/84.
Amendment #1 authorized by Resolution 84-585 A-l, 11/13/84.
Recommended motion:
Adopt Resolution.
Signature
'I.
Contact person:
Anne Rhodes
Phone:
5037
Supporting data attached:
YES
Ward:
FUNDING REQUIREMENTS:
Amount: -0-
Source:
Finance:
Council Notes:
A___-'_ 10__ .._4 j
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CIT~ OF SAN BERNARDI.2 - REQUEi FOR COUNCIL ACT~N
STAFF REPORT
Subsequent to Amendment #1, a pol icy decision was made by the Office on Aging to
centralize the preparation and delivery of the home-delivered meals for the elderly,
and City of San Bernardino was relieved of all responsibility for home-delivered
meals.
Approval of the above amendment will decrease the amount of the contract by
$20,118 to $203,065, the level of funding which is appropriate for continued
operation of the City's congregate nutrition sites.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A SECOND AMENDMENT TO AGREEMENT WITH THE COUNTY OF
SAN BERNARDINO ACTING AS THE AREA AGENCY ON AGING, DECREASING THE
AMENDED CONTRACT BY $20,118 TO $203,065, THE LEVEL OF FUNDING
WHICH IS APPROPRIATE FOR CONTINUED OPERATION OF THE CITY'S
CONGREGATE NUTRITION SITES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San
Bernardino is hereby authorized and directed to execute on behalf
of said City a Second Amendment to Agreement with the County of
San Bernardino acting as the Area Agency on Aging, decreasing th~
amended contract by $20,118 from $223,183 to $203,065 for the
period from July 1, 1984 to June 30, 1985, to achieve the level
of funding which is appropriate for continued operation of the
City's congregate nutrition sites. A copy of the Second
Amendment to Agreement is attached hereto as Exhibit "1" and
incorporated herein by reference as though fully set forth at
length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
, 1985, by the following vote, to
day of
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Council Members
AYES:
NAYS:
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ABSENT:
CITY CLERK
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The foregoing resolution is hereby approved this
of
, 1985.
Approved as to form:
~~c
City torn y
day
Mayor of the City of San Bernardino
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COUNTY USE ONLY
Co
Department
Contract Nunlba,
Office on A in
84-5B5 A-2
~-~. -~ COUNTY OF SAN BERNARDINO
~~
..- ~
VfP' CONTRACT TRANSMITTAL
~-
County Cepartment Contract Representativo
Depnis H. Jackson
Director
Contt.ctO,'. Lic.nse Number:
3861
2189
Job No.
Amount of Contract
Budget Unit No.
Sub-Object No.
010
203 065
Project Name:
City of San Bernardino
if contract has mat. than on. payment Ot receipt,
complete the following: .
Payments Estimate: Var1eS
Approximate Amount each: varies
Contractor:
City of San Bernardino
Bir:h Date
FederallD No. or Social Security No.
W.R. "Bob" Holcomb, Mayor
Contractor's Representative:
Add 300 North "0" St. , San Bernardino, CA 92418
ress; - -
Phone: (714) 383-5037
Nature of Contract: (Briefly describe the general terms of the contract.)
On August 13, 1984, the Board of Supervisors approved a
contract between the Office on Aging and the City of San
Bernardino for $206,403 for operation of a Senior Nutrition
Program. . On December 3, 1984, the Board approved Amendment
No. 1 awarding additional funding of $16,780, making a
total of $223,183 in the amended contract.
Subsequently, a policy decision was made by the Office
on Aging to centralize the preparation and delivery of
the home-delivered meals for the elderly, and City of San
Bernardino was relieved of all responsibility for
home-delivered meals. j-
Approval of the above amendment will decrease the amount
of the contract by $20,118 to $203,065, the level of funding
which is appropriate for continued operation of the City's
congregate nutrition sites.
,"oo:;:rO"'I:t: 25 ~o Legal Form
(Attach this transmittal to all contracts not prepared on the "Standard Contract" form.)
Reviewed 8' to Affirmative Action
Ae\iawed for Processing
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_-:....~1. .....~4~~~
A!j;e".cy Ad!Tlinistrator!CAO
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MINUTO>F THE BOARD OSUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
o
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FROM:
James Fare, Administrator
Human Resources Agency
SUBJECT: AMENDMENT NO. 2 TO COUNTY AGREEMENT NO. 84-585
BETWEEN THE OFFICE ON AGING AND THE CITY OF SAN
BERNARDINO FOR FISCAL YEAR 1984-85 (OoA)
RECOMMENDATION:
Approve Amendment No. 2 to Senior Nutrition Contract (County
Agreement No. 84-585) between the Office on Aging and the
City of San Bernardino decreasing the amended con~ract
by $20,118 from $223,183 to $203,065 for the period from
July 1, 1984 to June 30, 1985.
BACKGROUND:
On August 13, 1984, the Board of Supervisors approved a
contract between the Office on Aging' and the City of San
Bernardino for $206,403 for operation of a Senior Nutrition
Program. On December 3, 1984, the Board approved Amendment
No. 1 awarding additional funding of $16,780, making a
total of $223,183 in the amended contract.
r
',-
Subsequently, a policy decision was made by the Office
on Aging to centralize the preparation and delivery of
the home-delivered meals for the elderly, and City of San
Bernardino was relieved of all responsibility for
home-delivered meals. Money thus made available was
reallocated to the Steelworkers Oldttmers Foundation and
Hi-Desert Meals-on-Wheels, Inc. for their home-delivered
components.
Approval of the above amendment will decrease the amount
of the contract by $20,118 to $203,065, the level of funding
which is appropriate for continued operation of the City's
congregate nutrition sites.
Page 1 of 2
Action of the Board of Supervisors
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Page 2
84-585
RE: AMENDMENT NO. 2 TO COUNTY AGREEMENT NO. 84-585 BETWEEN
THE OFFICE ON AGING AND THE CITY OF SAN BERNARDINO FOR
FISCAL YEAR 1984-85 (OoA)
REVIEW BY ADVISORY GROUP:
The Senior Affairs Commission recommended apprc;>val of this
amendment at their regular meeting on April 11, 1985.
REVIEW BY OTHER DEPARTMENTS:
Amendment No. 2 to the Senior Nutrition Contract with the
Ci ty of San Bernardino has been reviewed and approve,d by
Contract Compliance and County Counsel.
FINANCIAL DATA:
The appropriations for this contact have been included
in the Department FY 1984-85 budget.
EXPENDITURES:
84-585 A-I
Contract
Decreased
Funding
84-585 A-2
Contract
Title III
Congregate Meals
Home Delivered Meals
$129,962
22,879
$152,841
$ -0-
9,387
'/-$ 9,387
$129,962
13,492
$143,454
U.S. Dept. of Agricultrue
Congregate Meals $ 62,359 $ 7,672 $ 54,687
Home Delivered Meals 7,983 3,059 4,924
$ 70,342 $10,731 $ 59,611
TOTAL $223,183 $20,118 $203,065
PRESENTER:
James Fare, Administrator, Human Resources Agency
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AMENDMENT TO CONTRACT
WHEREAS, the County and the City of San Bernardino
entered into a contract on August 13, 1984, designated in County
records as Contract No. 84-585: and
WHEREAS, the parties having mutually
No. 1 on December 3, 1984 now desire to further
to provide for a decrease in funds for
thereunder:
agreed to Amendment
amend said contract
services provided
NOW, THEREFORE, it is mutually agreed that Contract
B4-585 A-I is amended-as follows:
1. The maximum amount of California Department of
Aging funds awarded under the contract, as specified in Paragraph
6 thereof, is hereby decreased to $203,065:
2. The amount of the maximum monthly payment specified
in Paragraph 6 of the contract is hereby decreased to $11,955:
3. The
hereby decreased to
shall be in kind:
matching
$15,939,
share contributed by Contractor is
of which $0 shall be cash and $15,939
4. Exhibits "A" and "B", and the budgetary information
designated as Exhibit "C", Title III-C (consisting of pages C-l
and C-2), are hereby deleted for the contract, and new Exhibits
"A" and "B", and budgetary information designated Exhibit "C",
Page 1 of 2
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84-585 A-2
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7 5. Except as modified by this amendment, all provisions
8 of Contract No. 84-585 A-l remain in full force and effect.
9
Title III-C (consisting of
A-l are hereby added to
pages C-l and
the contract
C-2), and a new Attachment
and incorporated therein
by reference;
10
11 FOR THE OFFICE ON AGING:
12
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FOR THE CONTRACTOR:
Robert O. Townsend, Chairman
San Bernardino County
Board of Supervisors
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28 DATE
City of San Bernardino
DATE
DATE
APPROVED AS TO FORM:
APPROVED AS TO FORM:
Deputy County Counsel
. ~/7 ((?
i../#~/~
DATE
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84-585 A~2
EXHIBIT "B"
BUDGET SUMMARV
CITY OF SAN BERNARDINO
FY 1984-85
84- 585 A-l
Contract
Decreased
Funding
84-585 A-2
Contract
Title III
Congregate Meals
Home Delivered Meals
$129,962
22,879
$152,841
$ -0-
9,387
$ 9,387
$129,962
13,492
$143,454
U.S. Dept. of Agriculture
Congregate Meals $ 62,359 $ 7,672 $ 54,687
Home Delivered Meals 7,983 3,059 4,924
$ 70,342 $10,731 $ 59,611
--
TOTAL $223,183 $20,118 $203,065
.
. .
o
v
o TI'fLE rn-c 0 .
, .
BUDGETARY Il,FO~l-lATION
FOR
PROJECT CITY OF SAN BER~DINO
llITIAL BUDGET 0
CONTRIICT );0. 84-585
UDGET REVISION ~
07/84
Mo/Yr
TO
6/85
Mo/Yr
EFFEC'tIVE DATE: t~arch 1, 1985
***REVISED***
GRANT MIITCH
.:XPE."NDITURES FUNDS CASH IN-KIND TOTAL'
L Salarics and ";ilgCS (Attach Itemizcd List) 70,344 6,200 7f,544
2. Fringe Benefits 13,444 13,444
3. Conferences/Training 400 400
4. Local Staff Travel 50 550 600
5. Equip~ant - Expendable (Under $300) 3,307 3,307
6. Equipment - Non-Expendable ($300 and over) -0- -0-
7. Raw Food 96449 X 1. 27 ll'lI3,OOO 9,925 117,925
8. Accounting/Audit 4,600 4,600
-
9. Consumable supplies 11,000 11,000
O. Insurance ., . 725 725
1. Repair'and Maintenance 8,943 8,943
2. Rent/Bui'lding Space 4,620 2,756 7,376
,3. Telephone 678 678
4. utilities 9,300 . 4,365 13,665
S. vehicle Operations 1,277 100 1,377
6. Office Supplies & Postage 250 250
7. Printing 400 400
8. Purchasing . 7,500
7,500
9. DELETED'
.,
O. R & M Space 4,897 4,897
OTAL EXPENDITURES 249,735 100 23,796 273,631
IJNDnlG SOURCES
ess: Project Income ~64~x... %~ 65,086 65,086
1,9- A .:> U = l<:',~~~
ess: lIon-Match, USDA 74 528 X ,'>676 = 42 2 54,687 9,304 63,991
,
ess: Non-Match, Other
EDRAAL snARR 129,962 100 14,492 144,554 I
11- I ,..-~S-
l'OR;1md.' A',D~I} j
~j'-A--:J<V r~"/~ 'I-/:2.J'S
N mmmIRDn:o COUN~'Y I/cf;;'1~ ./f,uallarer
J\ - l'orm - 312
1/84
APPROVED, OFFICE ON AGING
DATE
~ .
o
OHII3IT "c"
TITLE III-C
BUDGETARY INFORMATION
o
C-l! I C-2 [RJ
o
;:':'I;..L 3tjDGET 0
~GET REVISION CKJ
FOR
7/84 TO
Mo/Yr
PROJECT City of San Bdno.
CONTRl\CT NO. 84-5-85
2/85
Mo/Yr
EFFECTIVE DATE:
GRANT MATCH
;Pr;NDITURES FUNDS CASH IN-KIND TOTAL
l. Salaries and \'~ages (Attach Itemized List) 7.532 7,532
-
~ . E'::-inge Benefits 208 ?OR.
L Conferences/Training i
~ . Local Staff Travel i
,. Equip::'ent - Expendable (Under $300) 328 328
>. 'Equip~ent - Non-Expendable ($300 and over) ,
7. ?.aw Food 8,693 X $1. 46 11,454 1,274 12.728:
3. Accounting/Audit .
-
J. Cons"J",able supplies 2,708 2,708
') ." Insurance .
.
1. Renai:- and Naintenance . .
2. Rent/Building Space - I
3. ?ele;:>hone
-
~ . Utilities 974 1,299 2,273
, . vehi.cle operations
5. < 7<;0
purchasina 750
7.
3.
-
~..
:>.
-
.JTAL EXPENDITURES 23,954 2,573 26.527
-
rrSVING SOURCE~
~s~: Project Income 8693 X .64 5-538 5 538
--
3R54 x .56~,,= ~,~n -
es.s: ~:on-Z'~a tch, USDA 4839 x .567 - 4.924 1 274 6 198
---
~5S: ~:on-~~atch , Other
EDntAL SIIARE 13,492 1,299 14.791 I
-
.
7EC?IZ~D SIGNATURE FOR
~:??~C'I' J,.GENCY
DATE
DATE
APPROVED, OFFICE ON AGING
.:~ BERN;'.RDINO COUNTY
,A - i'c::-m - 312
~1 /2~
.
o
'55";0' '-C"" 0"" c~,.,9 ".C"" I.-T':"''' ~;,Or.,,",), "'';''.'''"'''" 0'"
r'. u....."""':.~~..... .. ...... L..:..r-... -' ,.._.11 ......... ._._.rf..__........,.L ...
EEhL7H, EDUCATION ]..~Ji.1 \.iELF;'.RE REG:JL!'\7IO::S U:.::::R
TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
o
(Nane of Grantee or Contractor)
, _~ '1 d.h ..- ' ' ~ "A COO) H-....r.3v AGP.--S ~.,.,-~ 1'.
~ :~~reinar l..er ca-.. e .... e ~ec~p~en... OJ.. \.;ar 4 I ~;:'r,':'" - ..::..=. L.J..::'\... '-
~ill cc~ply with Title VI of the Civil Rights Act of 1964 (P. L. 33-352)
2.:1(;, all require~ents imposed by or pursuant to the Regulations 'ofthe
~e?art~ent of Health, Education and Welfare (45 'CFR Part 80) issued
;:'.:.rsuant to that title, to the end that, in accordance with Title VI
of that Act and the regulation, no per son in the United States shall,
0:1 the ground of race, color, sex, age, or national origin, be excluded
fro~ participation in, be denied the benefits of or be otherwise subjected
to discrimination under any program or activity for which the Recipient
of Award receives federal financial assistance from the San Bernardino
CC:.l:-,ty Office on Aginq: a recipient of federal financial' assistance
f=o~ the Department; and HEREBY GIVES ASSURANCE that it will immediately
take any measures necessary to effectuate this agreement.
_ _ any real property or structure thereon is provided or improved \,;1 th
-;:he aid of federal financial assistance extended to the Recipient of
J-.t.:ard by the Area Agency, this. assurance shall obligate the Recipient
of ~~ard or in the case of any transfer of such property, any transferree,
fer the. period during \Vhich the real property or structure is used for.
a p~rpose for which the federal financial assistance is extended. or, for
another purpose involved in the provision of similar services or benefits.
__ any personal property is so provided, this assurance shall obligate
the Recipient of Award for the period during which the federal financial
assistance is extended to it by the Area Agency.
'7::15 J..SSliRANCE is' given in consideration of and for the purpose of
o:,taining and all federal grants, loans, contracts, property, discounts
or other federal financial assistance extended after the date hereof
to the Recipient of Award by the Area Agency, incl~ding installment
?ay~ents after such data on account of applications for federal financial
assistance ,",'hich were approved before such date. The Recipient of A\-:ard
:::ecoc;nizes and agrees that such federal, financial assistance vill be
extended in reliance on the representations and agreements made in this
2ss~~ance, a~c seek judical enforcement of this assurance. This assu~ance
lS hincing on the Recipient of At';ard, its successors, transferees and
assic;nees, and the person or persons \-:hose signature ap?ee.r below are
a~t~orized to sign this assurance on behalf of the Recipient of Award.
3..,::
(Recipient of Award)
?itle:
Adcress
....=J...C)~_
....-.... -....-