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CITC OF SAN BERNARDIO
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- REQUEC1 FOR COUNCIL AC'())N
. From: Roger G. Hardgrave REC'O. ~ AOHIN. OFF. Subject:
Dept: Publ ic Works/Engineer~ ~,AY 22 Pil 4: 25
Date: 5-8-85
Award of Contract -- Maintenance of
Landscaping in Portions of University
Parkway, College Avenue, 48th Street,
Kendall Drive, Northpark Blvd. and
Little Mountain Drive, per Plan 6056-A
(1985-86)--Assessment District No. 952
Synopsis of Previous Council action:
5-21-84 ----Resolution No. 84-190 adopted awarding a contract for maintenance
of landscaping in Assessment District No. 952 to Sandahl's
Landscape and Maintenance for the low bid price of $13,800.00,
from 7-1-84 to 6-30-85.
Recommended motion:
Adopt resolution.
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir. of Finance
Ralph Prince, City Attorney
Annie Ramos, Dir. of Parks, Rec. & Comm. Serves.
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Supporting data attached: Sta ff Report & Reso 1 ut i on
Ward:
5026
5
Contact person:
Verne Nadeau
Phone:
Parcels - Account No. 51-902.999
Finance:
Assessments on the
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FUNDING REOUIREMENTS:
Amount: $29.300
Source:
Council Notes:
75-0262
Agenda Item No. / CJ '
CIIi OF SAN BERNARDICo - REQUEOr FOR COUNCIL AC"CbN
STAFF REPORT
Bids for this landscape maintenance project were opened at 2:00 p.m.
on Tuesday, 5-7-85.
A total of 5 bids were received, ranging from $16,800.00 to $31,279.00.
The low bid price of $16,800.00 is 25.9% under the Engineer's Estimate of
$22,680.00.
Listed below is an estimate of the total cost of providing these
landscaping maintenance services from 7-1-85 to 6-30-86, based upon the
actual low bid price:
Maintenance Contract
$ 16,800
Incidental Costs (Assessment engineerin9,
publishing & recording fees, supervlslon
by Parks, Recreation & Community Services
and advertising for bids)
TOTAL ESTIMATED PROJECT COST
10,500
$ 29,300
The Notice to Proceed will be effective on
will be in effect until June 30, 1986. Bids will
contract commencing on July I, 1986.
July 1, 1985. The contract
be solicited for a new
Funding for the costs incurred on this project will be provided pur-
suant to Resolution No. 81-235, adopted on June 15, 1981, which orders the
installation and maintenance of the landscaping. The landscaping was installed
under a previous contract. Costs for maintenance will be pre-funded by the
City, as set forth in the Resolution of Intention (Resolution No. 81-33), and
the amount reimbursed through assessments levied on all parcels within the
district for the following fiscal year.
Supervision of the maintenance effort will be provided by the Depart-
ment of Parks, Recreation and Community Services, who has reviewed the bids
and agrees to awarding a contract.
We recommend that a contract be awarded to the low bidder.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO
,j & R LANDSCAPING F(1R MAINTENANCE OF lANOSCAP1NG IN PORllONS OF UNIVERSITY
PARKWAY, COLLEGE AVENUE, 48TH STREET, KENDALL DRIVE (STATE ROUTE 20G),
NORTHPARK BOULEVARD AND LITTLE MOUNTAIN DRIVE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY or
SAN BERNARDINO AS FOLLOWS:
SECTION 1. J & R Landscaping is determined to be the lowest
responsible bidder for construction of a public project, to-wit: Maintenance I
of Landscaping in Portions of University Parkway, College Avenue, 48th
Street, Kendall Drive (State Route 206), Northpark Boulevard, and Little
Mountain Drive, Assessment District No. 952, in accordance with Plan No.
6056-A (1985-86) for the total amount of $16,800.00; a contract is awarded
to said bidder accordingly, but such award shall be effective only upon
the contract being fully executed by the parties; all other bids therefor
are hereby rejected; and the Mayor is hereby authorized and directed to
execute said contract on behalf of the City; a copy of the contract is
attached hereto, marked Exhibit "A" and incorporated herein by reference as
fully as though set forth at length.
SECTION 2. The City of San Bernardino shall not be obligated by
making this award unless and until the contract is fully executed and no
oral agreement relatin9 thereto is intended or authorized and should not be
implied.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 1985, by the following vote, to-wit:
AYES: Council Members
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NAYS:
ABSENT:
City Cl erk
The foregoing resolution is hereby approved this
day
of
, 1985.
Mayor of the City of San Bernardino
Approved as to form:
Pt/2 12
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City Attorney
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