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C~ OF SAN _RNA.Qo - R.QUQ-r FOR COUNCIL ABION
From: BENJAMIN GONZALES, Chief of Police
Su~'lD.~~~~. ~~~esolution for Destruction
1985 MAR I:t PMeri"j~ Po 1 ice Records
Dept: Pol ice Department
Date: March 1, 1985
Synopsis of Previous Council action:
Council action is sought routinely for authorized destruction of certain
records eligible for destruction at that time.
Recommen-ied motion:
Adopt resolution to authorize the destruction of certain records now eligible
for destruction as reflected on attached staff report.
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Signature
Contact person:
Gail Lindsay, Records Manager
Phone:
383-5011, ext 250
Supporting tlata attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source:
Finance:
Council Notes:
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cffv 011 SAN _RNAR&o ~ R.Q~ POll COUNCIL .8.or.
STAFF REPORT
Records scheduled to be destroyed:
Officer Daily L09S dated prior to 1/31/83
Departmental Receipts issued prior to 1/31/80
Traffic Citations dated prior to 1/31/82
Non-traffic Citations (except PC 488/415/594 when citation served
as complaint in lieu of arrest) dated prior to 1/31/82
Traffic Accident Reports (except fatals. manslaughters or when
in conjunction with or supplemental to an arrest) dated prior to 1/31/80
Incident Reports dated prior to 1/31/82
Missing Person Reports cleared and dated prior to 1/31/82
Each record scheduled for destruction falls within the category and retention
period as outlined on our retention, Microfilming and Destruction Schedule
previously approved by the City Attorney's Office as legally adequate.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING THE
DESTRUCTION OF CERTAIN RECORDS BY THE POLICE DEPARTMENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San
Bernardino do hereby approve the destruction by the Police
Department of certain records, more particularly described in
Exhibit -A-, attached hereto and incorporated herein as fully as
though set forth at length.
SECTION 2. It is hereby found and determined that the
records are no longer needed, and they may be destroyed pursuant
to Government Code Section 34090, upon written consent of the City
Attorney.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
day of
, 1985, by the following vote,
to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this day
of
, 1985.
Mayor of the City of San Bernardino
APp~oved as to form: ~
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C1 ty torney
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'Ill". 'I' .1
I consent to ~ destruction~ the records described in<:thiB
resolution.
~JIf4/cV
LPH . PRINCE
City Attorney
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Records scheduled to be destroyed:
Officer Daily Logs dated prior to 1/31/83
Departmental Receipts issued prior to 1/31/80
Traffic Citations dated prior to 1/31/82
Non-traffic Citations (except PC 488/415/594 when citation served
as complaint in lieu of arrest) dated prior to 1/31/82
Traffic Accident Reports (except fatals, manslaughters or when
in conjunction with or supplemental to an arrest) dated prior to 1/31/80
Incident Reports dated prior to 1/31/82
Missing Person Reports cleared and dated prior to 1/31/82
Each record scheduled for destruction falls within the category and retention
period as outl ined on our retention, Microfilming and Destruction Sc~edule
previously approved by the City Attorney's Office as legally adequate.
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EXHIBIT -A-