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File No. 6,251-14
- REQU~T FOR COUNCIL ACOON
'CIT() OF SAN BERNARDltp
t:rom: Roger G. Hardgrave
Dept: Public Works/Engineering
Date: 3-12-85
Subject:
Award of Contract -- Construction
of On-Site Work for New Central
library, per Plan No. 6468
Synopsis of Previous Council action:
2-04-85 -- Plans for construction of on-site work for New Central library
approved, and Director of Public Works/City Engineer authorized
to advertise for bids.
Recommended motion:
1. Adopt resolution.
2. That the Design Development Team be directed to meet with
the low bidder, Riverside Construction Company, and attempt
to identify cost savings that would reduce the contract
price below the budgeted amount of $278,669,
cc:
John Matzer, Jr., City Admin.
Annie Ramos, Dir. of Parks, Rec, & Comm.
Wayne Overstreet, Public Bldgs. Supt.
Steve Whitney, librarian
Srvcs.
~'..'"~~~
Supporting data attached: Staff Report & Resolution
Ward:
5025
1
Contact person:
ROQer HardQrave
Phone:
FUNDING REQUIREMENTS:
~ount: $293.000,00
Source: Bonds Sold bv RDA and
Grant throuQh State librarian
Finance:
Council Notes:
JS,.O~62
Agenda Item No R / /
III
. el'O OF SAN BERNARDOO - REQUOT FOR COUNCIL AcOON
STAFF REPORT
Bids for this project were opened at'2:00 p.m. on Tuesday, 3-12-85,
A total of 5 bids were received, ranging from $293,000.00 to
$338,745.00. The low bid of $293,000.00 is 4.3% over the Architect/Engineer's
Estimate of $280,996.00, and 5.1% over the budgeted amount of $278,669.
The original Architect/En9ineer's Estimate was $323,546, which is
$44,877 over the budgeted amount of $278,669. Sufficient cost savings were
identified by the Design Development Team, at their meeting of 2-7-35, to
reduce the Architect/Engineer's Estimate to $280,996,00.
It is recommended that the Design Development Te~m be directed to
meet with the low bidder in an effort to identify additional cost savings
that would reduce the contract price below the budgeted amount of $278,669,
The Budget vs. Bid Analysis, dated 12-6-84, was based upon a
budgeted amount of $278,669 for on-site work, and showed an overrun of
$577,204. The low bid price of $293,000 is $14,331 over the estimate, which
will revise the overrun to $591,535, .
Don Rogers, Construct ion Manager, has reviewe d the bi ds and recommends
that a contract be awarded to the low bidder. This recommendation is based
upon the desire to avoid the delay that would ensu e if the project was re-
advertised, and that with 5 bidders, the low bid is the best that we can
reasonably expect to receive,
We concur with the recommendation by Don Rogers.
l'S.02'64
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
TO RIVERSIDE CONSTRUCTION COMPANY FOR CONSTRUCTION OF ON-SITE WORK
FOR THE NEW CENTRAL LIBRARY IN PIONEER PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Riverside Construction Company is determined to
be the lowest responsible bidder for construction of a public
project, to-wit: Construction of On-site Work for New Central
Library in Pioneer Park in accordance with Plan No. 6468, for the
total amount of $293,000.00; a contract is awarded to said bidder
accordingly, for the Base Bi d, but such award shall be effective
only upon the contract being fully executed by the parties; all
other bids therefore are hereby rejected; and the Mayor is hereby
authorized and directed to execute said contract on behalf of the
City; a copy of the contract is attached hereto, marked Exhibi t
uAu and incorporated herein by reference as fully as though set
forth at length.
SECTION 2.
The City of San Bernardino shall not be
obligated by making this award unless and until the contract is
fully executed and no oral agreement relating thereto is intended
or authorized and should not be implied.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Counci 1 of the Ci ty of San
Bernardino at a meeting thereof,
hel d on the
day of
1985, by the
following vote, to-wit:
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Members
City C 1 e r k
The foregoing resolution is hereby approved this
. 1985.
Approved as to form:
day of
Mayor of the City of San Bernardlno
~-
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C ty Attorney.~_
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