HomeMy WebLinkAbout25-Purchasing
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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Date:
Dean R. Meech
Purchasing Agent
Purchasing
February 5, 1985
REC'D. - "DMIM. OF'l'bject:
I99SfEB -1 PM!j: 0 I
Purchase Of One 1500 GPM"
Fire Pumper
Fire
From:
Dept:
Bid Spec# F-84-40
Synopsis of Previous Council action:
None
Recommen'.led motion:
Adopt Resolution
Dean R. Meech
#
Supporting data attlH:hed: Yes
Ward:
5085
N/A
Contact person: Dean R. M~~ch, Purch. < ; n9 Agpnt
Phone:
FUNDING REOUIREMENTS:
Amount: $148.913.04
Source: 01-232-809
(F,'re Suppres~ion Vehicle Fund)
Finance:' /..
Council Notes:
75-0262
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Agendaltem~ ·
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CIQo OF SAN BERNARDQO - REQUOT FOR COUNCIL AcQON
STAFF REPORT
BID SPEC# F-84-40
The proposed purchase is for one 1500 GPM Fire Pumper, to be utilized in operations
by the Fire Department. At the request of the department, appropriate specifications
were prepared, published and furnished to equipment suppliers. Bid was publicly
opened and declared on January 11, 1985. The following is a summary of bids received.
MFGR.
Willmore Fire Equipment
O'Neil Seagrave
FMC - Van Pelt
San Diego Fire Equipment Company
Basic Bid
SEAGRAVE
$164,300.00
Misc. Eqt.
Foam Sys.
Monitor
Generator
Included
Included
Included
$164,300.00
Total W/Misc. Eqt.
Options
Tax (Options)
Total - Misc. Eqt/
Options
No Bid
No Bid
$164,300.00
VAN PELT
$176,798.46
$ 2,994.00
$ 2,922.00
$ 3,256.00
$185,970.46
$ 12,085.50
$ 725.13
$198,781.09
TOTAL PRICE
INCL. TAX
No Bid
$164,300.00
$176,798.64
$178.953.56
SAN DIEGO FIRE
$178,953.56
$ 2,152.00
$ 1,792.00
$ 3,299.00
$186,198.56
$ 12,110.13
$ 726.61
$199,035.30
It appears the bid offered by Seagrave Equipment Company offers the most reasonable
and best requirement in meeting the Cities needs, although this bid is over budget.
Therefore, the Fre Chief and Purchasing Agent entered a co-operative negotation with
O'Neil Seagrave to reach a figure closer to budget limits.
The negotiation yeilded the bottomline figure of $140,484.00 plus $8,429.04 sales tax
for a total of $148,913.04.
The City has eight Seagrave Fire pumpers in service. The City has enjoyed a high
level of supporting service and prompt response to our needs. It is therefore
recommended the fire pumper from O'Neil Seagrave which meets the specifications be
""pt,d ,., p.,,:~ ~~
Dean R. Meech
Purchasing Agent
70;.0264
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CIT~F SAN BERNARDlte - REQUEO FOR COUNCIL ACOON
STAFF REPORT
The following items were eliminated or substituted to reduce the cost below
budgeted amount of $150,000:
Substitute one year for three year guarantee
Eliminate inspection trips
Eliminate Jacobs Brake
Eliminate stainless steel heat shields
Substitute Sheppard steering for Ross steering
Substitute Z-frame for C-frame
Substitute A/C Delco electrical system for Leece-Neville
Eliminate noice cancelling microphone
Eliminate rear floodlights
Eliminate inline brake air dryer
Substitute A/C Delco tachometer for Steward Warner tach
Eliminate two Keystone valves
Substitute aluminum rub rails
Eliminate breathing apparatus bottle compartment
Eliminate rear compartment
Eliminate soft suction compartment
Eliminate lettering and striping.
Eliminate foam system
Use of previous design from engine delivered in
December eliminated need to submit specifica-
tions to Seagrave Engineering Dlvision
Bid Amount
Less Reductions
$155,000.00
14,516.00
140,484.00
8,429.04
$148,913.04
Tax 6%
Adjusted Amount
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EXHIBIT 1
$ 2,000
2,400
1,300
142
100
300
250
200
220
200
100
1,200
304
500
500
400
200
2,000
2,200
$ 14,516
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
FOR THE FURNISHING AND DELIVERING OF ONE (II 1500 GALLON PER
MINUTE FIRE PUMPER IN ACCORDANCE WITH SPECIFICATION NO. F-84-40,
SUBJECT TO CONTRACTOR'S ACCEPTANCE OF ELIMINATIONS AND
SUBSTITUTIONS TO KEEP COSTS WITHIN BUDGETARY CONSTRAINTS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. O'Neil Seagrave Company is the lowest and best
bidder for the furnishing and delivering of one 1500 gallon per
minute Fire Pumper at a total cost of $155,000.00, in accordance
with Specification No. F-84-40; that all other bids therefor are
hereby rejected.
SECTION 2. The low bid is substantially in excess of the
amount budgeted therefor, and City's Fire Cheif has negotiated
substitutions and eliminations of specified items to bring the
total costs within budgetary constraints.
SECTION 3. A contract is hereby awarded to O'Neil Seagrave
Company, provided that said company agrees to a change order
eliminating items and making substitutions to reduce the cost by
$14,516.00, plus tax, in accordance with the staff report of Fire
Cheif Gerald M. Newcombe, for a total contract sum of
$148,913.04. A copy of the staff report is attached hereto as
Exhibit "1" and is incorporated herein by reference.
SECTION 4. The Mayor of the City of San Bernardino is
hereby authorized to execute a contract with O'Neil Seagrave
Company in the amount of $148,913.04 for the furnishing of one
1500 gallon per minute Fire Pumper provided that such company
agrees to the eliminations and substitutions specified on Exhibit
"1", to keep the total contract price within budgetary
constraints.
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on the
day of
, 1985, by the following vote, to
wit:
AYES:
Council Members
NAYS:
ABSENT:
CITY CLERK
The foregoing resolution is hereby approved this
day
of
, 1985.
Mayor of the City of San Bernardino
I Approved as to form:
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I City J(ttorney
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