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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
ROGER G. HARDGRAVE
From:
Subject:
Approval of Change Order
No. Three -- Contract for
Construction of Phase I-A
of Seccombe Lake State
Urban Recreation Area, per
Plan No. 6403 -- Moulder Bros.
Public Works/Engineering
Dept:
1/11/85
Date:
Synopsis of Previous Council action:
08-08-84 -- Resolution No. 84-319 adopted awarding a contract to
Moulder 8ros. for the Base Bid and Alternate No.2, for"
a total contract price of $3,210,000.00.
10-15-84 -- Change Order No. One approved adding two pedestrian
bridges, pavilion slab, Sixth Street improvements,
widening of Sierra Way, changed walkway lights and
substituted Valcon valves and controllers at a new
increase in contract price of $330,642.75 from
$3,201,000.00 to $3,531,642.75.
(conti~ued - see attached)
Recommended motion:
That Change Order No. Three to the contract wi"th Moulder Bros. and
John H. Moulder, for over excavation; removal of railroad tracks on
Sierra Way, removal of curb and gutter at the corner of 5th and
Sierra Way and the elimination. of a tire ripper and warning signs
for the YWCA parking lot; removal of a 12-inch storm drain and
manhole and replacement with 175 l.F. of 24-inch corregated steel
pipe; the removal and replacement of a curb depression in the YWCA
parking lot; and the removal and replacement of a driveway approach
into the YWCA and the construction of a~ adjacent stairway at a net
increase to the contract price of $34,253.78 from $3,536,896.63 to
$3,571,150.41; be approved. ~'
cc: John Matzer Jr., City Administrator
Warren Knudson, Director of Finance
Annie Ramos, Director of Park & Rec
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Signature
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Contact person:
Roger G. Hardgrave
Phone:
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Supporting data attached:
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FUNDING REQUIREMENTS: Amount:$34,253.7S Source: 19SO State Bond Act,
Presley Fishing Program, and Street construcF~'aRce~und tJ. <! I< J
Staff Report & CCO #3
Ward:
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Council Notes:
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75-4262
Agenda Item No
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Synopsis of Previous Council Action Continued:
11-19-84
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Change Order No. Two approved the expense for equipment
move-on and move-off charges, changiog of curb grade on
Sierra Way between Sixth Street and Seventh Street,
after curb forms had been set, and the elfmina~fon of
tire rippers and warning signs in Parking Area No. One
at a net increase to the contract prfce of $5,253.88
from $3,531,642.75 to $3,536,B96.63.
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CI10 OF SAN BERNA'RDICb - REQUEOT FOR COUNCIL ACOON
STAFF REPORT
Preliminary soils investigation performed by CHJ Inc. indicated that
extremely poor material existed in some areas of the pr.oject si te.
This situation was due to the original lake being used as a dump
site for many years. A structural bulkhead wall will be constructed
around portions of the renovated lake. It is imperative that the
soil under this wall have adequate bearing capacity in order to
provide proper support. The soils report stated that all materials
that had been dumped would have to be removed in the vicinity of the
wall. In some sections, the trash extended to a depth of 26 feet.
The plans prepared by Florian M~rtinez Associates clearly showed
that the soil under the wall was to be removed to a depth of 2 feet.
For the difference between 2 feet and 26 feet, the plans are ambig-
uous and do not clearly direct the Contractor to remove unsuitable
material. The Contractor has submitted a claim, for all removals
deeper than two feet below the footing for the wall, in the amount
of $18,107.68. This amount has been verified by our Resident
Engine~r/Construction Inspector on a time and materials basis.
A railroad was constructed many years ago in Sierra Way. This
railroad curved to the East, South of 7th Street. These tracks have
long been abandoned and paved over. The plans do not reflect this
facility, so the Contractor was not aware that a portion of the
rails, ties and ballast had to be removed in order to provide an
acceptable roadway section. The 'plans for demolition did not show
the curb return at 5th Street and Sierra Way to be removed, or 21
feet of curb and gutter on 5th Street to allow for construction of a
driveway approach. The cost for the additional work, on a time and
material basis, is $4,288.75.
During preparation of the plans, it was assumed that an existing 24-
inch corrugated metal pipe extended to the lake. The plans were
prepared to direct the Contractor to connect a new 24-inch pipe to
this existing storm drain. Upon excavation it was found that the
exi sting pipe was actually only 12-inch. In order to have a func-
tioning storm drain, it was necessary for an additional 175 feet of
24-inch pipe to be constructed. The price quoted by the Contractor
for thi s extra work is $5,300.00. We have checked thi s amount and
have verified that it is fair and reasonable.
The plans showed a 41 foot section of depressed curb to be con-
structed on 6th Street, for a future loading dock to be installed by
the YWCA. After the curb had been poured, it was discovered that
the depressed section was in the wrong position for the future
loading dock. It was required to remove approximately 41 feet of
curb, and replace. The cost for this additional work, on a time and
material basis, is $782.35.
7!!-026.
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Sixth Street is to be removed and reconstruction at a lower eleva-
tion, in order to match the surrounding park improvements. The new
street will be approximately 4 feet lower, at its maximum
difference. The driveway approach to the YWCA will not be passable
to vehicles, due to the difference in elevation with the new street.
In order to retain the use of this access facility, it will be
required to remove a portion of the concrete driveway outside the
street right of way and reconstruct on a lower grade to match the
new street improvements. Some modification will also be necesssary
to the concrete stairs and chain link fence. The Contractor has
quoted a price of $5,775.00 for the required extra work in modifying
this driveway and appurtenant facilities. . We have checked this
amount and found it to be fair and reasonable for the items of work
involved.
The total addi ti ona 1 cost for Change Order No. Three is $34,253.78.
Change Order No. Two has been previously approved at a cost of
$5,253.88. The cost of Change Orders No. Two and Three is
$39,507.66.
The total estimated project cost, based upon the actual low bid
price and including Change Order No. One, contained an amount of
$44,255.25 for contingencies. This was based upon the transfer of
$42,400.00 to the Seccombe Lake Project, which was approved on
January 7, 1985.
The items described above constitute extra work that was beyond the
control of the Contractor, and he is entitled to additional
compensation under terms of his contract.
We recommend that Change Order No. Three be approved.
URGENCY CLAUSE:
Time is critical for the approval of this Change Order. The
Contractor must be directed and authorized to perform this work in
order to proceed in an orderly manner with the contract.
If this Change Order is not approved at the January 21, 1985 Council
Meeting, the City could incur c.osts for .shut down" time and the
contract time extended.
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