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From: Councilman Steve Marks
Su~~: Library Ad Hoc Committee Report
Dept: Council Office
Da~: January 15, 1985
Synopsis of Previous Council action:
LIBRARY AD HOC COMMITTEE - Council action December 17, 1984
established an ad hoc committee to oversee completion of the new
Central Library, reporting back to the Council with their recom-
mendations on financing alternatives to complete the project within
the project budget.
Racommended motion:
1. That the furniture and furnishings $300,000 bid~specifica-
tion package, as amended, be approved and the Public Works Director
be directed to proceed with bidding procedures.
2. That change order number 2 for "interior", bid package 1113,
as amended, be approved.
3. That plans and estimate for bid package 1114, "site work"
and street widening, be approved.
4. That the contract for flat sky lights, rather than step
sky lights, be approved.
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Contact person: Councilman Steve Marks
Phone: 3B3-';17R
Supporting data attached:
Yes
Ward: N /1>.
FUNDING REQUIREMENTS:
Amount:
N/A
Source:
Finance:
Council Notes:
75-0262
Agenda Item Nflt:)
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LIBRARY AD HOC COMMITTEE
January 14, 1985
Councilman Steve Marks - Chairman
Councilman Gordon Quiel
Councilman Jack Strickler
Deputy City Administrator - Ray 'Schweitzer
Public Works Director - Roger Hardgrave
Purchasing Agent - Dean Meech
Library representatives:
Bob Ewing
Evelyn Alexander
Marion Vassilakos
Larcon Development representatives:
Gil Lara
Greg Villanueva
Oscar Aroni
Eckhardt Associates, Inc. representatives:
Consuelo Eckhardt
Chelo Eckhardt
Diffenbaugh, Inc. - Don Rogers
Council Adm. Asst. - John Cole
Council Exct. Secty. - Estella Jnrvis
1. FURNITURE AND FURNISHINGS SPECIFICATIONS - CONSUELO
ECKHARDT ASSOCIATES - Committee recommends the Council author-
ize going to bid for furniture and furnishings as presented by
Consuelo Eckhardt ($300,000 bid-specification package). The
City Purchasing Agent was directed to amend specifications to
permit incremental quantity deletions and additions, to proceed,
as soon as possible, and to achieve as much cost savings as pos-
sible without deviating from the interior design specification
standards as presented by Consuelo Eckhardt. The Committee will
review the bids prior to any award of contract.
2. DEDUCTIVE CONTRACT, BERRY CONSTRUCTION, CHANGE ORDER
NO.2 FOR "INTERIOR", BID PACKAGE 1113 - DISCUSSION BY DON ROGERS,
DIFFENBAUGH, INC. - The Committee considered bid package 113,
the interior bid package, and directed the following cost savings:
1) Use 4-1/2" material in lieu of 5" material for'window
framework - $4,000.
2) Delete waterproofing from bid package 113 interior space
specifications contained in duplicating waterproofing provisions -
$7,000.
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3) Delete demountable partitions from rooms 128, 163 and
164, including door frames and hardware - $1,690.
4) Delete folding door in City Librarian's Office - $1,200.
5) Substitute metal cabinets for specified cabinetry in en-
closed storage areas only where applicable - approval of City
Librarian required.
3. PLANS AND ESTIMATE FOR BID PACKAGE 114, "SITE WORK" AND
STREET WIDENING - REVIEW OF PLANS, SPECIFICATIONS AND ESTIMATE -
The Committee recommends the Council authorize going to bid for
, site work and street widening package. The Committee requested
the Deputy City Administrator to ascertain how much can be done
with CDBG money in-as-much as the improvement is in the targeted
area. City Administrator was requested to make appropriate recom-
mendation at next Council meeting.
4. AWARD OF CONTRACT FOR SKYLIGHTS - Committee recommends
the Council award contract for sky lights at a savings of approxi-
mately $25,000. (Contract for flat sky lights, rather than step
sky lights.)
5. LIBRARY SHELF RELOCATION AND REFINISHING - Committee re-
quested staff to work up separate bid package for relocation ex-
penses; and refinishing and painting for all furnishings and to
concentrate on finding local contractors to do the work.
6. LIBRARY BUDGET - The Committee reviewed the current status
of the budget for construction of the library, including an analysis
of the current expenditures and expected future construction costs.
If needed, an approximate amount of $200,000 can be extrapolated
from current construction revenues for construction expenditure
contingencies. As previously determined by the Council, library
materials, books, computers, etc., will be purchased through alter-
nate methods such as general fund allocations or utilization of
short term notes.
The Committee will meet on call as soon as the bid packages
are ready for review.
Meeting adjourned.
Respectfully submitted,
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ounc an Steve a kS
Chairman
Library Ad Hoc Committee
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