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clOt OF SAN BERNARDIQ) - REQUE(:)NOPOR4zCOUNCIL ACTC)N
From: Roger G. Hardgrave
REC'D.-AQMfAk(lFF:ward of Contract -- Modification of
~ of Traffic Signals at Lynwood Drive
JAN lOAN /(): ()i91d Del Rosa Avenue, per Pl an No. 6589 -
--Intersection Management Systems, Inc.
Dept: Publ ic Works/Engineering
Date: January 9, 1985
Synopsis of Previous Council action:
7-09-84
i
Traffic report approved and authorization granted to proceed with
project implementation.
8-20-84
12-3-84
Plans approved and authorization granted to advertise for bids.
Draft Cooperative Agreement approved in principle and Director of
Public Works/City Engineer directed to finalize Agreement and
present a recommendation for award of a contract.
Recommended motion:
Adopt resolution.
cc: John Matzer, Jr., City Admin.
Warren Knudson, Dir. of Finance
D. Meecham
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Signature -------
Contact person:
Roger G. Hardgrave
Phone:
5025
7
Supporting data attached: Staff Report & Resolution
FUNDING REOUIREMENTS: Amount: $33,824.00
Account #42-510-423, and County Road Funds
Ward:
Source: Street Construction Fund
Finance~~1" 7Yl~'~~
Council Notes:
Agenda Item NO'~
75-0262
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CI~OF SAN BERNARDQo - REQU.c::aT FOR COUNCIL ACQoN
STAFF REPORT
Bids for this project were opened on 11-20-84.
A total of 5 bids were received, ranging from $33,824.00 to $45,864.00.
The low bid of $33,824.00 is 29.6% under the Engineer's Estimate of $48,000.00.
Listed below is an estimate of the total project cost, based upon the
actua 1 low bi d pri ce.
Contracts --
Construction (Labor & Equipment)
City Furnished Materials (Controller & Poles)
Sub- Tota 1
Plans & Specifications (P.0.#201770)
Inspection & Contract Admin. (W.0.#1523)
Sub-Total
Contingencies (15%)!
TOTAL ESTIMATED PROJECT COST
$ 33,824
14,000
$ 47,824
$
$
$
1,450
7,500
56,774
8,526
$ 65,300
An amount of $40,000 has been allocated in the Street Construction
Fund, under Account No. 42-510-423, to finance the City's share of the cost
(approximately 50%). One-half of the contracts and inspection and contract
administration costs will be borne by the county, pursuant to a Cooperative
Agreement.
The recommendation to award a contract has been deferred unt il the
Cooperative A9reement with the County could be finalized. This Agreement is
to be presented to the Board of Supervisors at their meeting of 1-14-85, and
will be on the Council Agenda for the meeting of 1-21-85.
We recommend that a contract be awarded to the low bidder.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT
TO INTERSECTION MANAGEMENT SYSTEMS, INC. FOR MODIFICATION OF
TRAFFIC SIGNALS AT LYNWOOD DRIVE AND DEL ROSA AVENUE, CONTINGENT
IUPON APPROVAL OF A COOPERATIVE AGREEMENT BY THE COUNTY OF SAN
BERNARDINO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION I. Intersection Management Systems, Inc. is
determined to be the lowest responsible bidder for construction of
a public project, to wit: modification of traffic signals at
Lynwood Drive and Del Rosa Avenue, in accordance with Plan NO.
6589 for the total amount of $33,824.00, a contract is awarded to
said bidder accordingly, but such award shall be effective only
upon the contract being fully executed by both parties 1 all other
bids therefore are hereby rejected 1 and the Mayor is hereby
authorized and directed to execute said contract on behalf of the
City if the County of San Bernardino approves a cooperative
agreement on this project. A copy of the contract is attached
I
hereto, marked Exhibit WA" and incorporatediherein by reference as'
,
fully as though set forth at length. This ~ward is contingent
upon approval by the County of San Bernardi~o of a cooperative
agreement with the City of San Bernardino a$ to this project. The
Mayor's signature of this agreement shall constitute evidence of
approval of that agreement by the County.
SECTION 2. The City of San Bernardino shall not be Obligatedl
by making this award unless and until the contract is fully
executed and no oral agreement relating thereto is intended or
authorized and should not be implied.
I HEREBY CERTIFY that the foregoing resolution was duly
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'I"" .,
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adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
, 1985, by the following vote,
the
to wit:
day of
AYES:
Council Members
NAYS:
ABSENT:
of
City Clerk
The foregoing resolution is hereby approved this
, 1985.
day
Mayor of the City of San Bernardino
Approved as to form:
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