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CITQOF SAN .BRNARDIO - R.QUEQ' FOR COUNCIL AC'O)N
From: M,J. Perlick
Dlrector of Personnel
Dept: Personnel
Date: Decem ber 6, 1984
REC'I).- _.: OFLendment to Tes t Scori ng Agreement
198~ ~~~: 'All' a .,~ 1
Synopsis of Previous Council action:
On December 21, 1979, the Council approved the initial contract with San Bernardino
Unified School District for computer test scoring services, which has been continued
since that time.
Recommended motion:
Approve resolution extending our agreement with San Bernardino Unified School District
for computer test scoring services.
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Sig ure
Contact person: M.J. Perlick
Supporting data attached: Yes
Phone: 5161
Ward:
N/A
Finance:
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FUNDING REQUIREMENTS:
Amount:
Source: '
Council Notes:
75-0262
Agenda Item N,;:2.-o-;-
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CITO OF SAN BERNARD'eP - REQU~T FOR COUNCIL A~ON
,STAFF REPORT
Attached is the new amendment for test scoring services with the San Bernardino
Unified School District for the calendar year 1985. The Personnel/Civil Service
office has been utilizing this service since December, 1979, as the City does
not presently have the capability to perform this function. In 1979 the City
paid a start-up cost of $500.00 for the development of an unique computer program
to fit our needs, and this program and the service have been very satisfactory.
This amendment contains a rate change for service from $.05 per answer sheet plus
$1.50 per minute of computer time to $.15 per answer sheet with no charge for
computer time. Our total cost for last year was $389.00 for approximately 2,000
answer sheets. At the new rate, this same amount would cost only $300.00, a 23%
savings. The cost for this service was budgeted in 1984-85 at $350.00, so no
additional funds will be needed.
We recommend extension of the agreement at the new rate.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT FOR COMPUTER EXAMINATION SCORING
SERVICES WITH THE SAN BERNARDINO CITY UNIFIED SCHOOL DISTRICT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an
Agreement for Computer Examination Scoring Services with the San
Bernardino City Unified School District, a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
the
meeting thereof, held on
, 1984, by the following vote,
day of
to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day
of
, 1984.
Approved as to form:
<~~~~~-tO
City A torney
Mayor of the City of San Bernardino
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FOR
CCMPUTER EX1IMINATIOO SC()R]X; SERVICES
'llIIS J\GREEMENl' is made and entered into this 21st day of NoveIrber, 19!14,
by and bet\leen the san Bemardi.no City Unified School District, herein-
after referred to as DISTRIC1' and the City of San Bernardino, herein-
after referred to as CITY.
WHEREl\S, the DISTRIC1' has the CCIIp.Iter capacity and available OCIlpUter
tine to score certain examinations 1 and
WHEREl\S, the CITY does not have such a OCIlpUter capacity and is thus
des:irq.J.s of utilizing the services of the DISTRIC1' in scoring its exami-
nations 1
NCM, 'lh&<t;tuRE, the parties hereto nutually agree as follows:
1. The ~ shall c:cmrence on January 1, 1985 and terminate
Decatber 31, 1985. It Il'ay be extended one (1) year at a tine
up to a total of five (5) years, subject to all tenns of the
~, subject to written awrova1 of Ix>th parties.
2. The DISTRIC1' shall provide ClCIlplter staff and equiprent on an
as-needed basis to analyze the results of any nultiple choice
examination of two hundred (200) ite:ns or less given by the
CITY. The DISTRIC1' shall provide such services on a no
greater than once-a-week basis and at a tine specified by the
DISTRIC1'l provided, however, such scheduled time shall be
subject to change based on the ClCIlplter needs of the DISTRIC1'.
3. The CITY shall give the DISTRIC1' ten (10) days advance ootice
of any examinations requiring unusual handling or procedures 1
provided, however, the DISTRIC1' shall have the right to refuse
to handle such examinations if in its determination it lacks
the OCIlpUter capacity or capability to do so.
4. The CITY shall deliver and pick up the examination Il'aterials
at a nutually agreed upon tine and place.
5. The CITY agrees to asswne all risk and liability for the
security of such examination Il'aterials and hereby agrees to
hold the DISTRIC1' hannless fran any and all claims whatsoever
arising out of any alleged breach of security.
6. The DISTRIC1' shall provide the CITY one (1) ccpf of the scored
examination results at the rate of 15<: each per two-sided
sheet. EKaminations requiring unusual handling or procedures
shall be charged at a nutually agreed upon cost based upon the
added expense and tine to the DISTRIC1', which cost shall be
detenni.ned prior to the tine the DISTRIC1' provides the CITY
with the examination results.
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7. The CITY shall provide the DISTRICT with an~r sheets to be
utilized in said examinations 1 said answer sheets nust have
prior approval by DISTRICT.
8. The DISTRICT shall suhnit invoices to the CITY on a IlOIlthly
basis for all oosts incurred during the preceding calendar
1la1th, and the CITY shall pay all such charges within fifteen
(15) days following receipt of said invoices.
9. It is agreed by the parties hereto that the tenns and oondi-
tions of this ay.::..e..el1t are subject to oost increases incurred
by the DISTRICT and that the DISTRICT may anend the charges as
provided herein fran time to time without renegotiating this
ayl:~entl provided, however, the CITY shall be given thirty
(30) days' notice prior to the effective date of any such
amendllent.
10. This Agreemant may be tenninated by either party by the giving
to the other of a written notice of intention to tenninate,
which notice shall be given at least thirty (30) days prior to
the date of tennination contained in said notice.
IN WI'lNESS WHEREX)F the parties hereto have caused this agreement to be
executed the day and year first above written.
CITY OF SAN BEmARl)INO,a
nunicipal oo:rporation
SAN BEmARl)INO CITY UNIFIED
sarooL DISTRICT
By~~ D.
Assistant SUperintendent
1\dmini.strative Services
By
Title
Date NOV 2 1 1984
Date
ATTEST:
City Clerk
Approved as to form:
~~~
City A torney