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HomeMy WebLinkAboutAnnotated Agenda 10-18-2023 City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org ANNOTATED AGENDA For the Regular Meeting of the Mayor and City Council of the City of San Bernardino, Mayor and City Council of the City of San Bernardino Acting as the Successor Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Successor Housing Agency to the Redevelopment Agency, Mayor and City Council of the City of San Bernardino Acting as the Housing Authority, and Mayor and City Council of the City of San Bernardino Acting as the San Bernardino Joint Powers Financing Authority WEDNESDAY, OCTOBER 18, 2023 5:30 PM Closed Session was called to order at 5:40 PM by Mayor Pro Tem Fred Shorett on Wednesday, October 18, 2023, at Feldheym Central Library, San Bernardino, CA. Call to Order Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Present 5:35 p.m. Juan Figueroa Mayor Pro-Tem, Ward 3 Present Fred Shorett Council Member, Ward 4 Present Ben Reynoso Council Member, Ward 5 Present Kimberly Calvin Council Member, Ward 6 Present Damon L Alexander Council Member, Ward 7 Present Helen Tran Mayor Present Via Zoom Charles E. McNeely Interim City Manager Present Sonia Carvalho City Attorney Present Genoveva Rocha City Clerk Present Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Ben Reynoso Kimberly Calvin Damon L. Alexander Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 2 5:30 P.M. CLOSED SESSION PUBLIC COMMENT There were no public comments. Assistant City Manager Edelia Eveland and City Attorney made an announcement that some items were pulled from the closed session. Items C and D were pulled. CLOSED SESSION A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d) i. (1):Juanita Martinez v. Home Depot, et al., San Bernardino Superior Court Case No. CIVSB1936862 B) PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Government Code Section 54957) City Manager C) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): One Item D) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: 300 North E Street Parcel Map 688, Parcel 12 Book 25 Page 47 Parcel Map 688 Parcel No. 12 formally known as City PTN Blk 12 and PTN 3rd St VAC City Negotiator: City Manager or Designee Negotiating Parties: El Corte Ingles Under Negotiations: Price and Terms of Exclusive Negotiating Agreement 7:00 PM The Regular Meeting was called to order at 7:03 PM by Mayor Pro Tem Fred Shorett on Wednesday, October 18, 2023, at Feldheym Central Library, San Bernardino, CA. INVOCATION AND PLEDGE OF ALLEGIANCE David Okonkwo led the Invocation and Jennifer Tang from Bing Wong Elementary School led the Pledge of Allegiance to the Flag. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 3 CLOSED SESSION REPORT City Attorney Sonia Carvalho reported a correction from the 5:30 pm call to order for Closed Session. An announcement was made that items C and D of closed session were continued. Item C was discussed and there was no reportable action from Closed Session. PRESENTATIONS 1. Assemblymember James Ramos (D­San Bernardino) Check Presentation: $5 Million to the City of San Bernardino to Develop a New 12.5 Acre Park, Community Garden, Emergency Shelter, and/or a Permanent Supportive Housing Facility for Homeless Individuals (Ward 1) Assemblymember James Ramos (District 45) presented a check to the Mayor Pro Tem and City Council. 2. Inland Empire 66ers Annual Report & Update This item was continued by staff to a future meeting. 3. October 2023 Citizen of the Month­Pastor Martin Martinez, Conerstone Assemblies of God (3rd Ward) Councilmember Juan Figueroa presented a Certificate for Citizen of the month to Pastor Martin Martinez. 4. October 2023 Citizen of the Month­Bertha Parra (3rd Ward) Councilmember Juan Figueroa presented a Certificate for Citizen of the month to Bertha Parra. 5. Proclamation for Breast Cancer Awareness Month in the City of San Bernardino ­ October 2023 (All Wards) Mayor Pro Tem Shorett presented the proclamation to Jill Eaton and Pamela Montana of Susan G. Komen 6. City of San Bernardino Youth Civic Engagement Council Members This item was continued by staff to a future meeting. 7. Clean­up Efforts Update Presentation Acting Public Works Director Ernesto Salinas provided a presentation to the Mayor Pro Tem and City Council. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 4 PUBLIC COMMENTS FOR ITEM No. 16 ON THE AGENDA At this time, public comments were heard for Discussion item No. 16 The meeting was re-ordered, with the consensus of the City Council to hear item No. 16 on the agenda. CITY MANAGER UPDATE The City Manager update was provided after Public Comments. DISCUSSION 16. Employment Agreement for the Position of City Manager Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the Mayor to execute an employment agreement for the position of City Manager with Charles A. Montoya to commence on October 30, 2023. RESULT: APPROVED [5­3] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Mayor Tran NOES: Ben Reynoso, Kimberly Calvin, Damon Alexander At the conclusion of Item No.16, Mayor Pro Tem Shorett moved on to the Public Hearing Item No. 22 on the agenda. PUBLIC HEARING 22. Pathways to Removing Obstacles to Housing (PRO Housing) Grant Application Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Conduct a Public Hearing to obtain citizens’ comments on the draft Pathways to Removing Obstacles to Housing (PRO Housing) grant application to the Department of Housing and Urban Development (HUD); and 2. Authorize the City Manager, or designee, to take necessary steps to effectuate the submittal of the proposed Pathways to Removing Obstacles to Housing (PRO Housing) grant application, and related documents, to the Department of Housing and Urban Development (HUD). Mayor Pro Tem Shorett opened the public hearing at 9:16 p.m. A presentation was provided by Deputy Director of Housing Cassandra Searcy. There was one request to speak, however the public speaker was not present for this hearing. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 5 The public hearing was closed at 9:20 p.m. RESULT: APPROVED [7­0] MOVER: Ben Reynoso, Council Member, Ward 5 SECONDER: Kimberly Calvin, Council Member, Ward 6 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA Mayor Pro Tem resumed public comments at the conclusion of the Public Hearing. CITY MANAGER UPDATE Jeff Kraus, Public Information Officer provided city wide updates. CONSENT CALENDAR Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion. RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEM NO. 11 FROM THE CONSENT CALENDAR [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 8. Approval of Commercial and Payroll Disbursements (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for August-September 2023. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 9. Investment Portfolio Report for June 2023 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for June 2023. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 6 RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 10. S trategic Initiatives – Approving Job Classifications and Amending the Salary Schedule Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2023-157: 1. Establishing the Park Ranger Supervisor classification; 2. Establishing the Park Ranger classification; 3. Establishing the Ombudsperson classification; 4. Establishing the Legislative & Governmental Affairs Manager (U) classification; 5. Establishing the Deputy Director of Animal Services (U) classification; 6. Establishing the Veterinary Assistant classification; 7. Amending the salary for Deputy Director of Parks, Recreations and Community Services (U); 8. Amending the salary for Police Personnel & Training Technician; 9. Retitling the Agency Directors classifications; and 10. Amending the City-wide salary schedule for full-time, part-time, temporary, and seasonal positions. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynosos, Calvin, Alexander 11. Execution of a five­year agreement between the County of San Bernardino and the City of San Bernardino for Police Department access to the County Radio Communication System (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Berardino, California, adopt Resolution No. 2023-158 authorizing the City Manager to 1. Execute a five-year agreement between the City of San Bernardino and the County of San Bernardino, for Police Department access to the County’s digital radio communication system, and 2. Authorize the Director of Administrative Services to issue an annual purchase order to the County of San Bernardino for radio services, not to exceed $2,343,228 over the duration of the agreement. Item pulled by staff for administrative correction, will return for meeting of November 1, 2023. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 7 12. Construction Contract Award – Genevieve and Ralston Lighting Circuit Upgrades (Ward 7) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve the award of a construction contract with Elecnor Belco Electric, Inc., in the amount of $2,045,193 for the construction of Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and 2. Authorize the project construction, construction contingencies and engineering and inspections costs in the total amount of $600,000 for construction for Genevieve and Ralston Lighting Circuit Upgrades (‘Project”); and 3. Authorize the Agency Director of Administrative Services to issue a purchase order in an amount not to exceed $2,645,193. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 13. Agreement with Econolite for the Purchase of Traffic Signal Cabinets (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute a Goods Purchase Agreement with Econolite Control Products, Inc., for the purchase of traffic signal cabinets and related components; and 2. Authorize the Director of Administrative Services to issue a purchase order in the amount of $100,000; and 3. Authorize the City Manager or designee to extend the Goods Purchase Agreement with Econolite Control Products, Inc., for up to four additional one- year terms for an amount not to exceed $100,000 annually. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 8 14. Agreement with JTB Supply Co, Inc. for the Purchase of Traffic Intersection Signal Supplies (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute a Goods Purchase Agreement with JTB Supply Co., Inc., for the purchase of traffic signal supplies and related components; and 2. Authorize the Director of Administrative Services to issue a purchase order in the amount of $200,000; and 3. Authorize the City Manager or designee to extend the Goods Purchase Agreement with JTB Supply Co., Inc., for up to four additional one-year terms for an amount not to exceed $200,000 annually. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 15. Amendment No. 1 to Agreement with Infrastructure Engineers, A Bowman Company (Wards 1, 2, 3, 6 & 7) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the extension of Amendment No. 1 Professional Services Agreement with Infrastructure Engineers, A Bowman Company, until October 18, 2024, for construction management and inspections services for the creation and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Damon Alexander, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander DISCUSSION 16. Employment Agreement for the Position of City Manager Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the Mayor to execute an employment agreement for the position of City Manager with Charles A. Montoya to commence on October 30, 2023. Mayor Pro Tem Shorett re-ordered the agenda with the consensus of the City Council, proceeding with Discussion – Item No. 16 at the conclusion of Presentations. Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 9 17. San Bernardino Regional Housing Trust Letter of Intent Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino: 1. Receive and file presentation from San Bernardino Council of Governments; and 2. Authorize the City to join the San Bernardino Regional Housing Trust by submitting a Letter of Intent to the San Bernardino Council of Governments. RESULT: DIRECTED STAFF TO BRING BACK A REPORT ON NOVEMBER 1, 2023, TO ADVISE COUNCIL ON THE TIME IT WOULD TAKE STAFF TO PROVIDE AN ANALYSIS ON THE OPTION FOR THE CITY TO JOIN THE REGIONAL HOUSING TRUST THROUGH THE SAN BERNARDINO COUNCIL OF GOVERNMENTS PROPOSED JOINT POWER AUTHORITY AND THE OPTION FOR THE CITY TO ESTABLISH ITS OWN HOUSING TRUST. [5­2] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Alexander NOES: Ben Reynoso, Kimberly Calvin 18. Introduction of Ordinance No. MC­1622: Floodplain Ordinance (FPO) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, introduce, read by title, and waive further reading of Ordinance No. MC-1622: adopting a new Chapter 8.79 of the City of San Bernardino municipal code; adopting flood hazard maps; designating a floodplain administrator; and repealing Chapter 19.16 of the City of San Bernardino municipal code. RESULT: INTRODUCED FOR FIRST READING MC­1622 APPROVED [7­0] MOVER: Sandra Ibarra, Council Member, Ward 2 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 10 19. Amendment No. 1 to Memorandum of Understanding for Temporary License between the City of San Bernardino and the San Bernardino City Unified School District, and Southern California Gas Company; and Approve a Task Order for Design Services for the Cross Street Bridge Emergency Replacement (Ward 2) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve Amendment No. 1 to the Memorandum of Understanding (“MOU”) for the Temporary License between the City of San Bernardino and the San Bernardino City Unified School District and Southern California Gas Company (“SoCal Gas”) for use of property on Fairfax Elementary School; and 2. Authorize the Agency Director of Administrative Services to approve a task order for design services to the City’s on-call consultant, IMEG Consultants Corp., in the amount of $190,190 for the Cross Street Bridge Emergency Replacement project. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander 20. Approving Amendment No. 2 to Cooperative Agreement No. 19­1002205 with the San Bernardino County Transportation Authority (SBCTA) for the Interstate 215/University Parkway Interchange Project (SS04­019) (Wards 5,6) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute Amendment No. 2 to Cooperative Agreement No. 19-1002205 with the San Bernardino County Transportation Authority (SBCTA) for the Interstate 215/University Parkway Interchange Project (SS04-019); and 2. Adopt Resolution No. 2023-159 authorizing the Director of Administrative Services to amend the Interstate 215/University Parkway Interchange Project budget in the amount of $864,908 through the General Fund Balance. RESULT: APPROVED [7­0] MOVER: Ben Reynoso, Council Member, Ward 5 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander Regular Meeting Annotated Agenda October 18, 2023 Mayor and City Council of the City of San Bernardino Page 11 21. Professional Services Agreement with Redwood Private Security, LP, for Citywide Armed and Unarmed Security Guard Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager or designee, to execute a Professional Services Agreement with Redwood Private Security, LP, for citywide armed and unarmed security guard services; and 2. Authorize the Director of Administrative Services to issue a purchase order to Redwood Private Security, LP, in the amount of $1,912,076. RESULT: APPROVED [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Reynoso, Calvin, Alexander PUBLIC HEARING Mayor Pro Tem Shorett re-ordered the agenda at 9:16 p.m., proceeding with Public Hearing – Item No. 22. MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES/MEETINGS At this time, the Mayor and City Council provided updates to the community. ADJOURNMENT The meeting of the Mayor and City Council was adjourned on Wednesday, October 18, 2023, at 11:00 p.m. The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on November 01, 2023, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session will begin at 7:00 p.m. Genoveva Rocha, CMC, City Clerk