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HomeMy WebLinkAboutAgenda 09-12-2023 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AGENDA REGULAR MEETING WATER BOARD Tuesday, September 12, 2023 – 9:30 a.m. MARGARET H. CHANDLER WATER RECLAMATION PLANT 399 CHANDLER PLACE San Bernardino, California WATER BOARD TONI CALLICOTT President Commissioners WAYNE HENDRIX, P.E. DAVID E. MLYNARSKI RIKKE V. JOHNSON THOMAS BRICKLEY MIGUEL J. GUERRERO, P.E. General Manager ROBIN L. OHAMA Deputy General Manager STEVE R. MILLER Director of Water Utility KEVIN T. STEWART, P.E. Director of Water Reclamation CYNTHIA J. MOUSER Director of Finance JENNIFER L. SHEPARDSON Director of Environmental & Regulatory Compliance “Trusted, Quality Service since 1905” Welcome to a meeting of the Water Board of the City of San Bernardino • The City of San Bernardino Municipal Water Department recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the General Manager’s Office (909-384-5191) two working days prior to the meeting for any requests for reasonable accommodation, to include interpreters. • All documents for public review are on file with the Water Department located at 1350 South “E” Street, San Bernardino or may be accessed online at https://www.sbmwd.org/agendacenter • Please turn off or mute your cell phone while the meeting is in session. • Any member of the public desiring to speak to the Water Board concerning any matter not on the agenda, but which is within the subject matter jurisdiction of the Water Board, may address the body during the period reserved for public comments. Said total period for public comments shall not exceed forty-five (45) minutes unless such time limit is extended by the Water Board. A three- minute limitation shall apply to each member of the public unless such time limit is extended by the Water Board. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. • The Water Board may refer any item raised by the public to staff for appropriate action or have the item placed on the next agenda of the Water Board. However, no other action shall be taken nor discussion held by the Water Board on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. • Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Regular Meeting Agenda September 12, 2023 City of San Bernardino Water Board Page 2 THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT ENCOURAGES THE PUBLIC TO VIEW THIS WATER BOARD MEETING ONLINE. THE MEETING WILL BE LIVE STREAMED VIA YOUTUBE AT: https://bit.ly/YouTubeSBWater MEMBERS OF THE PUBLIC WHO WISH TO COMMENT ON MATTERS BEFORE THE WATER BOARD MAY PARTICIPATE IN THE FOLLOWING WAYS: 1. IF ATTENDING IN PERSON, MAY PROVIDE COMMENT AT THE APPROPRIATE TIME DICTATED BY THE AGENDA AND WATER BOARD PRESIDENT. 2. COMMENTS AND CONTACT INFORMATION MAY BE E- MAILED TO Comments@sbmwd.org BY 8:30 A.M. THE DAY OF THE SCHEDULED MEETING TO BE READ ALOUD AND INCLUDED IN THE WRITTEN RECORD. 3. CALLING 909-453-6340, LEAVING A RECORDED MESSAGE BY 8:30 A.M. THE DAY OF THE SCHEDULED MEETING, NOT TO EXCEED THREE (3) MINUTES, WHICH WILL THEN BE PLAYED DURING THE PUBLIC COMMENT SECTION OF THE AGENDA. CALL TO ORDER ROLL CALL 1. ANNOUNCEMENTS BY MEMBERS OF THE WATER BOARD 2. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item not listed on the agenda. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comments instructions above. 3. PUBLIC COMMENTS ON ITEMS LISTED ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item listed on the agenda, excluding public hearings. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comment instructions above. Regular Meeting Agenda September 12, 2023 City of San Bernardino Water Board Page 3 4. CONSENT CALENDAR MOTION: That the motions indicated by consent calendar items 4A through 4H be adopted, except for . MOTION: SECONDED: A. PAYROLL MOTION: Approve the payroll for the pay period beginning August 28, 2023 through September 10, 2023. B. CONTRACTS AND BILLS MOTION: Approve the payment of contracts and bills to be presented at this meeting. C. MINUTES MOTION: Approve the minutes of August 22, 2023, of the Water Board. D. REPORT ON WATER DEPARTMENT INVESTMENTS – QUARTER ENDING JUNE 30, 2023: Staff recommends that the Water Board receive and file the Investment Report for the quarter ending June 30, 2023, as submitted. E. REVISED JOB DESCRIPTION FOR SENIOR ACCOUNTANT: The Senior Accountant job description has been revised to remove duties no longer performed and add additional duties being performed. The minimum qualifications and salary range remain the same. MOTION: Approve the revised job description for Senior Accountant (51716), as submitted. F. RECLASSIFICATION OF VACANT SENIOR ELECTRICAL AND INSTRUMENTATION TECHNICIAN POSITION TO SENIOR CONTROL SYSTEMS AND COMMUNICATION TECHNICIAN: The SCADA/Instrumentation group was examined for efficiency in the first quarter of 2020 and new job descriptions were created and approved by the Water Board on June 23, 2020. The reorganization plan for the SCADA and Instrumentation group plans to convert the Water Reclamation SCADA System Operator and two Senior Electrical/Instrumentation Technicians to Control Systems and Communication Technician and Senior Control Systems and Communication Technician respectively. The fiscal impact as a result of this change for the 2023/2024 fiscal year is $8,631. This change will be included in the 2023/2024 budget. Regular Meeting Agenda September 12, 2023 City of San Bernardino Water Board Page 4 MOTION: Approve reclassification of the vacant Senior Electrical and Instrumentation Technician position (21850), Range 157 ($43.1472/hour to $55.2320/hour to the existing classification of Senior Control Systems and Communication Technician (21851), Range 160 ($46.4648/hour to $59.4788/hour), as submitted. G. RESOLUTION NO. 2023-021: A RESOLUTION OF THE WATER BOARD OF THE CITY OF SAN BERNARDINO RECOGNIZING ROBERT PARENT FOR MORE THAN NINE YEARS OF DEDICATED SERVICE TO THE CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT. MOTION: That Resolution No. 2023-021 be adopted, as submitted. H. RESOLUTION NO. 2023-022: A RESOLUTION OF THE WATER BOARD OF THE CITY OF SAN BERNARDINO RECOGNIZING ROB MORRIS FOR MORE THAN TWENTY-FOUR YEARS OF DEDICATED SERVICE TO THE CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT. MOTION: That Resolution No. 2023-022 be adopted, as submitted. DISCUSSION ITEMS 5. APPROVAL OF PURCHASE – FOUR (4) FORD F-550 3.5 YARD DUMP TRUCKS: the Water Board authorized the Fiscal Year 2023/24 Budget on June 25, 2023, which encompasses the procurement of four (4) new Ford F-550 3.5 Yard Dump Trucks. These replacements are necessitated by the aging and escalating maintenance costs of the existing trucks within the Water Utility Distribution section. The funding source for this purchase of $428,950.32 is the Fiscal Year 2023/2024 Service and Repair Section 103021 Capital Outlay – Autos and Trucks, Account No. 103021-6009. MOTION: Authorize staff to issue a purchase order for four (4) 2024 Ford F-550 3.5 Yard Dump Trucks from Fairview Ford at a total cost of $428,950.32. MOTION: SECONDED: 6. CONTRACT NO. 1571 – CANYON SPRINGS ENTERPRISES – CHANGE ORDER NO. 4 – SEISMIC UPGRADES FOR LYTLE CREEK NO. 2 AND PERRIS HILL CONCRETE RESERVOIR PROJECTS (CO 10535): On June 28, 2022, the Water Board approved Contract No. 1571 with Canyon Springs Enterprises (CSE) for the Seismic Upgrades for Lytle Creek No. 2 and Perris Hill Concrete Reservoirs Project. The project consists of seismic retrofitting of two (2) of the Department’s buried concrete water reservoirs. The approved plans and specifications for the project called for installing Fiber Reinforced Polymers (FRP) on the interior walls and ceilings of the Perris Hill Reservoir. These FRP require product testing by an independent testing laboratory at the Department’s cost. Change Order No. 4 in the amount of $4,226.25 has been prepared for this extra work to be performed by CSE under Contract No. 1571. Regular Meeting Agenda September 12, 2023 City of San Bernardino Water Board Page 5 The funding source for this project is the FY 2023/2024 Water Fund Capital Improvement Project titled Reservoir Seismic Upgrade Project. (C.O. 10535) which currently has a total of $17,379,425.42 in unencumbered funds. MOTION: Approve the Change Order No. 3 to Contract No. 1571 with Canyon Springs Enterprises in the amount of FOUR THOUSAND TWO HUNDRED TWENTY-SIX AND 25/100 DOLLARS ($4,226.25); and authorize the General Manager to execute the change order. MOTION: SECONDED: 7. APPROVAL OF GOODS PURCHASE AGREEMENT WITH DXP ENTERPRISES FOR THREE (3) NEW 10” WORTHINGTON PUMPS FOR THE E STREET PUMP STATION: The Water Reclamation Plant (WRP) owns and operates a pumping station at 1302 S. E Street, constructed in the early 1900s, that handles an average flow of about 5 million gallons daily (MGD). These pumps are past their useful life, and the efficiencies of the pumps have dropped below an acceptable level. Although parts are still available for these pumps, the cost of the parts and labor to overhaul them surpass a limit that would be fiscally responsible, and therefore, replacement is recommended. There is a need to sole source the equipment through DXP Enterprises due to their ability to provide products manufactured by Worthington. This specific equipment is needed in order for the pumps to be a direct replacement and allow for the least amount of station downtime. The funding source for this agreement is the FY 2023/2024 Budget - Account No. 204090/6150, CO C2400301 Master Plan- E Street Lift Station Pump 1-3 Replacement. There is currently $1,000,000 of available funds. MOTION: Approve the Goods Purchase Agreement with DXP Enterprises for Three Hundred Ninety-Eight Thousand, Eight Hundred Forty dollars, and Sixty- Three cents ($398,840.63) to purchase the three new Worthington pumps. MOTION: SECONDED: 8. PRESENTATION OF SERVICE AWARDS: Employee service awards will be presented acknowledging employees for their years of service to the Department. 9. REPORTS: A. Report of the President B. Report of the Commissioners C. Report of the Directors D. Report of the General Manager 10. ADJOURNMENT NOTE: The next regular meeting of the Water Board is scheduled for 9:30 a.m., September 26, 2023, at The Margaret H. Chandler Water Reclamation Plant, 399 Chandler Place, San Bernardino, CA 92408.