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HomeMy WebLinkAbout08-18-2021 Public AgendaCITY OF SAN BERNARDINO AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY WEDNESDAY, AUGUST 18, 2021 5:30 PM – CLOSED SESSION 7:00 PM – OPEN SESSION FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez John Valdivia Damon L. Alexander COUNCIL MEMBER, WARD 1 MAYOR COUNCIL MEMBER, WARD 7 Sandra Ibarra Robert D. Field MAYOR PRO TEM, WARD 2 CITY MANAGER Juan Figueroa Sonia Carvalho COUNCIL MEMBER, WARD 3 CITY ATTORNEY Fred Shorett Genoveva Rocha COUNCIL MEMBER, WARD 4 CITY CLERK Ben Reynoso COUNCIL MEMBER, WARD 5 Kimberly Calvin COUNCIL MEMBER, WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. o Written comment on any item may also be submitted to the City Clerk to be included in the meeting record by emailing publiccomments@bscity.org or http://sbcity.tiny.us/comments by 4:00 p.m.. It will not be read aloud. o Verbal Public Comments will be in person o Those who wish to speak on public or quasi-judicial hearing items will have three minutes for each item. o Please contact the City Clerk’s Office (909) 384-5002 two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. o To view PowerPoint Presentations, written comments, or any revised documents for this meeting date select the link https://sbcity.tiny.us/08-18-2021-agendabackup o From the City’s homepage www.sbcity.org select the Government category -> City Clerk -> on the Navigation menu select Search for Records Online -> Council Agendas -> Current Year 2021 -> Meeting Date Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 2 Printed 8/13/2021 CALL TO ORDER Attendee Name Present Absent Late Arrived Council Member, Ward 1 Theodore Sanchez    Mayor Pro-Tem, Ward 2 Sandra Ibarra    Council Member, Ward 3 Juan Figueroa    Council Member, Ward 4 Fred Shorett    Council Member, Ward 5 Ben Reynoso    Council Member, Ward 6 Kimberly Calvin    Council Member, Ward 7 Damon L Alexander    Mayor John Valdivia    City Manager Robert D. Field    City Attorney Sonia Carvalho    City Clerk Genoveva Rocha    5:30 P.M. CLOSED SESSION PUBLIC COMMENT CLOSED SESSION (A) CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i. Joe Dockery v. City of San Bernardino, et al., United States District Court Case No. Case No. 5:20-cv-1189-KK ii. Blanca Gamez v. Jonathan Plummer, et al., San Bernardino Superior Court Case No. CIVSB2111504 (B) CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Se ction 54956.9(d)(2)): One Item - Notice of Claim, Montecito Equities, Ltd., dated November 20, 2020. (C) PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS (Pursuant to Government Code Section 54957): Title: City Manager (D) CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6): Agency Designated Representative: City Manager; Employee Organizations: International Union of Operating Engineers, General Unit; San Bernardino Police Management Association; Teamsters, Middle Management Unit; San Bernardino Police Officers Association; San Bernardino Confidential-Management Association, San Bernardino Police Dispatchers Association Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 3 Printed 8/13/2021 7:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT CITY MANAGER UPDATE MAYOR AND CITY COUNCIL UPDATES PRESENTATIONS 1. Citizen of the Month - Terry "Terrible" Washington (Ward 1) PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA DISCUSSION 2. Ordinance for Wastewater Facilities and Collection Rules and Regulations (All Wards) Recommendation Read by title only, waive further reading, and introduce Ordinance No. MC-1562 an Ordinance of the Mayor and City Council of the City of San Bernardino, California to amend San Bernardino Municipal Code Chapters 13.08, “Connection with Public Sewer” and 13.32, “Wastewater Facilities” and amend San Bernardino Municipal Code Sections 2.28.010, “Approval of Rules and Regulations” and 2.28.020, “Violation - Penalty” and finding the same exempt from California Environmental Quality Act. 3. Aspen Institute City Learning Action Lab (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file a report on the City's participation in the Aspen Institute City Learning Action Lab. 4. Adoption of Procurement Card Policy Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, review the proposed administrative policy and provide direction for modifications or adopt Resolution No. 2021-213 as presented establishing the Procurement Card Policy. 5. Adoption of Reimbursement Policy Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino , California, review the proposed administrative policy and provide direction for modifications or adopt Resolution No. 2021-202 as presented establishing the Reimbursement Policy. Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 4 Printed 8/13/2021 6. Exclusive Negotiation Agreement (ENA) for Carousel Mall (Ward 1) Recommendation Adopt Resolution No. 2021-214 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute the Exclusive Negotiation Agreement (ENA) between the City of San Bernardino and San Bernardino Development Company LLC also known as RDICO for the Carousel Mall property. PUBLIC HEARINGS 7. Ordinance Amending Chapter 9.90 of the San Bernardino Municipal Code, Granting Arrest Authority to the Business Registration Department Violations of Title 3, Title 5, and Title 8 of the San Bernardino Municipal Code Recommendation Read by title only, waive further reading, and introduce Ordinance No. MC-1563 of the Mayor and City Council of the City of San Bernardino, California, amending Chapter 9.90 of the San Bernardino Municipal Code, granting arrest authority to the Business Registration Department for violations of Title 3, Title 5 , and Title 8 of the San Bernardino Municipal Code. CONSENT CALENDAR 8. Resolution to Approve Agreements with Staples Advantage Recommendation Adopt Resolution No. 2021-203 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute an agreement with Staples for office supplies and an agreement for managed print services. 9. Approval of the Mayor and City Council Minutes (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the minutes from the August 4, 2021, Mayor and City Council meeting. 10. On-Call Building Plan Check, Inspection and Staffing Services (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution No. 2021-204 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute the eighth amendment to the Professional Services Agreement between the City of San Bernardino and Willdan Engineering for plan review, inspection, stormwater management and counter services, increasing the contract by $650,000 for services rendered during FY 2020/21 required to keep pace with increases in plan check submittals and building inspection requests. 2. Authorize the Director of Finance to amend the FY 2020/21 adopted operating Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 5 Printed 8/13/2021 budget to increase revenues received by the Community and Economic Development Department by $1,000,000 to record the additional revenue received for plan check and building inspections. 3. Authorize the Director of Finance to amend the FY 2020/21 adopted operating budget to increase the appropriation to the Community and Economic Development Department expense budget by $650,000 and authorizing the Director of Finance to record a change order to the Willdan Engineering, purchase order, increasing the not-to-exceed amount to $2,150,000. 4. Adopt Resolution No. 2021-205 of the Mayor and City Council of the City of San Bernardino, California, approving the award of a three-year Professional Services Agreements between the City of San Bernardino and Willdan Engineering , the City of San Bernardino and Interwest Consulting Group and the City of San Bernardino and 4Leaf to include two (2) one -year extension options for plan check, building inspection and staffing services. 11. Investment Portfolio Report for July 2021 (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for July 2021. 12. United States Conference of Mayors 89TH Annual Meeting Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the Travel Authority and Expense Request for the Mayor’s attendance to the 89th Annual Meeting of the United States Conference of Mayors , which will be hosted in Austin, Texas, from August 31, 2021 to September 1, 2021. 13. Approval of Commercial and Payroll Disbursements (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the commercial and payroll disbursements for July 2021. 14. 2021 League of California Cities - Travel Authority and Expense Request (Mayor) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the Travel Authority and Expense Request pertaining to the Mayor of San Bernardino's attendance at the 2021 Annual Conference and Expo of the League of California Cities hosted in Sacramento, California; September 22, 2021 to September 24, 2021. 15. Irrevocable Agreement to Annexation No. 2021-367 (Ward 6) Recommendation Adopt Resolution No. 2021-206 of the Mayor and City Council of the City of San Bernardino, California, approving the application to the Local Agency Formation Commission to provide City sewer services to a property within unincorporated territory located south of the intersection of Kendall Drive and Cajon Boulevard Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 6 Printed 8/13/2021 (APN 0262-022-07); and authorizing the City Manager to execute an Irrevocable Agreement to Annex. 16. Purchase and Sale Agreement for Vacant Property Identified as San Bernardino County Assessor Parcel Number 0269-181-04 (Ward 6) Recommendation Adopt Resolution No. 2021-207 of the Mayor and City Council of the City of San Bernardino, California, authorizing the City Manager to execute a Purchase and Sale Agreement with BBC Properties, LLC for the vacant property identified as San Bernardino County Assessor Parcel Number 0269-181-04. 17. Resolution to Approve the Purchase of Internet Services from Spectrum Enterprise for IEMG for 60 Months in an Amount Not to Exceed $76,500. Recommendation Adopt Resolution 2021-208 of the Mayor and City Council for the City of San Bernardino, California, authorizing the purchase of internet services from Spectrum Enterprise for Inland Empire Media Group (IEMG) for 60 months in an amount not to exceed $76,500. 18. Shandin Hills Contract Amendment (Ward 5) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2021-209 authorizing the City Manager to execute the Second Amendment to the Interim Golf Course Management Agreement between the City of San Bernardino and CF Shandin Hills ARCIS LLC. 19. 2021 League of California Cities - Travel Authority and Expense Request (Council) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the Travel Authority for Mayor Pro Tem Sandra Ibarra, Council Member Damon L. Alexander, Council Member Kimberly Calvin, and Council Member Ben Reynoso, to attend the 2021 League of California Cities Annual Conference & Expo from September 22 through September 24, 2021 , in Sacramento, California. 20. Modular Building Project Cost Increase Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution No. 2021-210 of the Mayor and City Council of the City of San Bernardino, California, ratifying the City Manager’s execution of lease agreements for modular buildings at the Animal Shelter; and 2. Authorize the Director of Finance to amend the FY 2021/22 Budget to appropriate $20,260 of the San Manuel Grant Fund (account 123 230 8821 5504) for the delivery and placement of the two modular trailers at the shelter. Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 7 Printed 8/13/2021 21. Resolution to Establish Parking Restrictions on the West Side of State Street, North of Highland Avenue (Ward 6) Recommendation Adopt Resolution No. 2021-211of the Mayor and City Council of the City of San Bernardino, California, amending Resolution No. 3985 entitled, in Part, “A Resolution… Prohibiting Parking Upon Certain Designated Streets, Alleys or Portion Thereof…” to establish a “No Stopping Anytime” zone on the westside of State Street 165 feet from the curb prolongation of Highland Avenue. 22. 2021 League of California Cities - Travel Authority and Expense Request (City Manager) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the Travel and Expense Request for City Manager Robert D. Field to attend the 2021 League of California Cities Annual Conference & Expo from September 22-24, 2021, in Sacramento, California. 23. Revision and Clarification- Travel Authority and Expense Policy (All Wards) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, review the proposed revision of the Travel Authority and Expense Policy and provide direction for modifications or adopt Resolution No. 2021-212 as presented amending the City’s administrative policies - Travel Authority and Expense Policy effective retroactively from July 21, 2021. ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS 24. Renegotiate the San Bernardino Property Tax Rate with San Bernardino County for Fire Services (All Wards) - Council Member Alexander 25. Continue to Allow Remote Public Comments (All Wards) - Mayor Pro-Tem Ibarra 26. Reconsideration of the ADU Ordinance - Seek to Increase the Cap from 1,000 SF TO 1,200 SF - Council Member Reynoso REPORTS ON CONFERENCES/MEETINGS ATTENDED Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 8 Printed 8/13/2021 ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, September 1, 202, in the Council Chamber located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 5:30 p.m. and Open Session will begin at 7:00 p.m. CERTIFICATION OF POSTING AGENDA I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the August 18, 2021 Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City’s bulletin board located at 201 North “E” Street, San Bernardino, California, at the San Bernardino Public Library located at 555 West 6th Street, San Bernardino, California, and on the City’s website sbcity.org on Friday, August 13, 2021. I declare under the penalty of perjury that the foregoing is true and correct. ___________________________________ Genoveva Rocha, CMC, City Clerk Regular Meeting Agenda August 18, 2021 Mayor and City Council of the City of San Bernardino Page 9 Printed 8/13/2021 NOTICE: Any member of the public may address this meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approa ching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Age ncy may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the May or and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed.