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HomeMy WebLinkAboutItem No. 7 Budget Presentation 6.2.21Fiscal Year 2021/22 Proposed Budget Council Requested Items Costing and Impact Barbara Whitehorn, Finance Director June 2, 2021 FY 2021-22 Proposed Budget Presentation Overview Budget Calendar Measure S Committee Feedback FY 2021/22 Updated Revenue Forecast Council Requested Additions to Budget, Packages and Costing Impact on Fund Balance Alternatives for Consideration, Packages and Costing Impact on Fund Balance Discussion and Next Steps FY 2021/22 Budget Calendar Group Type of Meeting Purpose Thursday, April 8 City Council Special Meeting Budget Workshop 1 Monday, April 19 Measure S Committee Budget Workshop 1 Thursday, May 13 City Council Special Meeting Budget Workshop 2- Presentation of Operation and CIP Recommendations Monday, May 17 Measure S Committee Budget Workshop 2- Presentation of Recommendations Wednesday, May 19 City Council Regular Meeting Budget Update Wednesday, June 2 City Council Regular Meeting Budget Discussion Thursday, June 3 Measure S Committee Budget Workshop 3- Review of Council Recommendations Wednesday, June 16 City Council Regular Meeting Budget Hearing and Adoption Measure S Committee Feedback Inclusive Programming at California Theatre Supported the reinstatement of the $75,000 annual commitment to the California Theatre/San Bernardino Symphony. Community Police Officers Focus of officers should be on community relations and rebuilding the trust within the community. Equity in Wireless Access Council should consider adding wireless access in all City parks to ensure City youth has access to wireless connectivity or other additional alternatives. Community Clean-ups There may be an opportunity for community clean- ups to lessen some of the dumping issues. Diversity and Inclusion Manager Supported addition of this position to manage training for diversity and inclusion throughout the City. Parks and Recreation Security Expressed interest in additional security at the many parks and recreation facilities. Residential Street Paving Extremely important to include residential streets as well as arterial and connector streets in capital projects. FY 2021/22 Updated Revenue Forecast General Fund Revenues May 13th Proposed Budget June 2nd Updated Revenue Forecast Charges for services 6,140,420 6,140,420 Fines and forfeitures 1,478,500 1,478,500 Franchise Tax 11,781,000 11,781,000 Intergovernmental 2,243,602 2,243,602 Investment income 500,978 500,978 Licenses & permits 11,858,000 11,858,000 Miscellaneous 2,762,556 2,766,037 Other Taxes 8,493,262 8,493,262 Property Taxes 19,267,608 19,267,608 Sales and Use Tax 57,391,210 45,391,210 Use of Money and Property 779,600 779,600 Utility Users Tax 22,700,000 22,700,000 Measure S Sales Tax 41,016,456 41,016,456 Total Estimated General Fund Revenue 186,413,192 174,416,673 Council Requested Additions FY 2021/22 City Manager’s Recommended Budget Community and Economic Development CODE Package 1: 3 Additional Code Enforcement Officers & 1 Administrative Assistant FY 2021/22: $447,920 3 in Proposed Budget for total of 12; brings total to 15 CODE Package 2: 3 Additional Code Enforcement Officers FY 2021/22: $382,320 With Package 1, brings total to 18 CODE Package 3: 2 Additional Business Registration Inspectors FY 2021/22: $224,920 2 additional in Proposed Budget for evening and weekend hours for total of 4; this would bring total to 6 Council Requests Community and Economic Development CODE Package 4: 1 Additional Code Enforcement Officer III & 1 Administrative Assistant With Packages 1 & 2, total of 19 FY 2021/22: $198,000 CODE Package 5: 1 Economic Development Project Manager & 1 Engineering Associate (Public Works) dedicated exclusively to Renaissance/ICO and Carousel Mall Project FY 2021/22: $299,980 FY 2021/22: $1,551,040 Council Requests Police Department PD Package 1: 7 Civilian Support Positions- 4 Community Service Officers, 2 Criminal Investigation Officers and 1 Forensic Specialist FY 2021/22: $887,120 PD Package 2: 10 Additional Patrol Officers, 2 Sergeants, 1 Lieutenant FY 2021/22: $2,750,780 PD Package 3: 5 Additional Traffic Enforcement Officers, 1 Sergeant, 1 Lieutenant FY 2021/22: $1,598,420 PD Package 4: 5 Motorcycle Patrol Officers, 1 Sergeant, 1 Lieutenant FY 2021/22: $1,432,670 Council Requests Police Department PD Package 5: Jail Reopening and Contract Transport FY 2021/22: $1,240,000 PD Package 6: Mobile Camera Units $28,000 each, 3 units FY 2021/22: $84,000 PD Package 7: 4 Parking Enforcement Officers FY 2021/22: $400,640 FY 2021/22: $7,759,990 Council Requests Human Resources Hire a Diversity Inclusion Officer  FY 2021/22: $156,500 Establish a Risk Management Reserve FY 2021/22: $1,250,000 $1,250,000 Annually/ 4 Years  Minimum $5M Reserve Council Requests FY 2021/22: $1,406,500 City Manager Hire an Additional Assistant City Manager Two Assistant City Managers Separate duties: one ACM over operations, one ACM over administration Council Requests FY 2021/22: $261,400 General Government Violence Intervention Program Additional $150-250,000 funding Budget for FY 2021/22: $803,000, total of $953-1,053,000 FY 2021/22: $150,000-$250,000 California Theatre/San Bernardino Symphony Annual Funding FY 2021/22: $75,000 Council Requests FY 2021/22: $225,000-325,000 Parks, Rec. and Community Services Two Pool Maintenance Coordinators Take over pool cleaning from Lifeguards Council Requests FY 2021/22: $140,000 Public Works 1.Implement a Trash Can Pilot Program, cost TBD 2.Right-of-Way Maintenance, cost TBD 3.Implement Cleanup San Bernardino Campaign, cost TBD 4.Electrification, cost TBD 5.Street Sweeping Program, cost TBD 6.Additional Parks Security, $150,000 7.Additional Funding for Equipment, $600,000 Council Requests FY 2021/22: $750,000 Capital Improvement Program Grape St. south of Chestnut (included in CDBG funded street segments) Chestnut & Mill St. repaving (included in CDBG funded street segments) Congress St. complete reconstruction ($325,000) Virginia St. from E St. to F St. & G St. to H St. complete reconstruction ($100,000 & $110,000) Hillside & Fairfax repaving and fencing ($500,000) 16th St. from Waterman to Sepulveda extension of project by two blocks adds ($100,000) Niles from San Gabriel to Crestview complete reconstruction ($225,000) Trenton from Crestview to Valencia & Valencia from Trenton to Niles complete reconstruction ($245,000) Cedar St. from Highland to 29th St. complete reconstruction ($750,000) Arden St. by the soccer fields complete reconstruction ($245,000) Country Club Ln. from Waterman to Fremontia Dr. complete reconstruction ($245,000) Not inclusive of all additional Council proposed additions. Those that were unable to be costed in the timeframe will be brou ght back after Q1. Total Additional CIP Requested Capital Improvement Program Cont’d Arden St. from Highland Ave. south to Highland Creek (end, north of Baseline St.) complete reconstruction ($800,000) Cajon Blvd. in Cimmaron Ranch repaving is not recommended due to multiple vacant properties under development or in planning. Waterman from Lynwood to 40th St. – segment is State of California jurisdiction Acacia from 10th St. to Baseline Rd. complete reconstruction Substituted/replaced for the duplicate H St. project in budgeted CIP – no additional cost Pacific/Conejo Area: Conejo Sidewalks – the city does not own the right-of-way on Conejo; power poles would need to be relocated and rights-of-way would need to be obtained from property owners Cross St. Bridge Repair/Replace – engineer will need to evaluate bridge stability and structural integrity to see if it should be repaired or replaced Nicholson Park Rehabilitation – already underway and conceptual plans are in development for FY 2021/22 to reopen the community center. Additional Cost: $3,645,000 Impact on Fund Balance FY 2021/22 General Fund Overview Proposed Budget May 13th Proposed Budget Updated Revenues City Council Requested Additions Beginning General Fund Balance 47,905,880 47,905,880 47,905,880 Revenues 186,413,192 174,416,673 174,416,673 Operating Expenditures (152,701,673) (152,701,673) (164,901,084) Operating Surplus 33,711,519 21,715,000 9,515,589 CIP Expenditures, Measure S (22,075,000) (22,075,000) (25,720,000) Contribution (Use of) General Fund Reserve 11,636,519 (360,000) (16,204,411) Projected General Fund Reserve 59,542,399 47,545,880 31,701,469 Impact on General Fund Reserves FY 2021/22 General Reserves Proposed Budget May 13th Proposed Budget Updated Revenues City Council Requested Additions Reserve Percentages with City Council Additions Emergency Reserve - 15% of Adopted Budget 22,905,251 22,905,251 24,735,163 15% Economic Contingency Reserve - 10% of Adopted Budget 15,270,167 15,270,167 6,966,306 4% Sub - Total Budgeted Reserves 38,175,418 38,175,418 31,701,469 19% Measure S Unallocated 16,687,342 9,370,462 - Undesignated 4,679,639 - - Projected Ending General Fund Reserves 59,542,399 47,545,880 31,701,469 If all of the Council Requested Additions are included in the FY 2021/22 Budget, General Fund Reserves will not meet Council adopted minimums. Alternatives for Consideration Community and Economic Development CODE Package 4: 1 Additional Code Enforcement Officer III and 1 Administrative Assistant FY 2021/22: $198,000 Total CEO to 13 More than double one year ago AND an Additional $100,000 for part-time and overtime FY 2021/22: $100,000 Additional funding for night and weekend coverage 5 6 9 12 13 2019/20 2020/21 Mid-Year 2020/21 Budget 2021/22 Alternative Proposed Code Enforcement Officers Alternative for Consideration FY 2021/22: $298,000 Police Department PD Package 1: 7 Civilian Support Positions- 4 Community Service Officers, 2 Criminal Investigation Officers and 1 Forensic Specialist Civilian positions were cut to save sworn officer positions to balance the budget over the past few years. Successfully saved many sworn positions. Sworn officers pulled off of critical duties to complete paperwork, and do work that civilian employees should be doing. Restoring Civilian positions will put existing, trained sworn officers back on the street patrolling and responding to calls. And an Additional $500,000 for Commercial Enforcement Vehicles Staff intends to bring a comprehensive fleet replacement plan to Council at Mid-Year. Lead-time for ordering specialized commercial enforcement vehicles and equipment is 8-12 months. Alternative for Consideration FY 2021/22: $1,387,120 Police Department Result of Additions: Additional civilian employees will free existing sworn officers for patrol and call response (12 more officers on the street including new hires). Improved customer service and dispatch. Better record keeping and response to record requests. Enforce Truck Routes (when established) and commercial vehicle laws when Unit is up and running. Replace oldest vehicles and purchase Commercial Unit Vehicles. Total Additions to Police Department for FY 2021/22: Proposed Budget Plus Alternative 20 Positions: 4 Patrol Officers 1 Sergeant 4 Police Dispatchers 3 Police Records Technicians 4 Community Service Officers 2 Criminal Investigation Officers 1 Forensic Technician 1 Lieutenant (funding restored) $1,500,000 for Vehicles Human Resources Hire Diversity Inclusion Officer Bring recommendation to Council on seed funding source for liability reserve and long-term funding plan at FY 2021/22 Q1 Report. Alternative for Consideration FY 2021/22: $156,500 City Manager Additional Assistant City Manager One ACM over operations, one ACM over administration Alternative for Consideration – no recommended change FY 2021/22: $261,400 General Government Violence Intervention Program Additional $150,000 in funding for total budget of $953,000 FY 2021/22 Proposed Budget Includes Rehabilitation of the California Theatre Defer annual contribution toward operations/San Bernardino Symphony until rehabilitation of the facility is complete Alternative for Consideration FY 2021/22: $150,000 Parks, Rec. and Community Services No additional Pool Maintenance positions for FY 2021/22 – existing lifeguards’ job description includes: “assists in cleaning the pool and related facilities, and equipment.” Council could direct the City Manager to change the job description and hire employees to clean the pools for the 2022 season at Mid-Year. Alternative for Consideration Public Works Bring back program and cost details for the following at the FY 2021/22 Q1 Report: 1.Trash Can Pilot Program, cost and options TBD 2.Right-of-Way Maintenance, cost TBD 3.Cleanup San Bernardino Campaign, cost and partners TBD 4.Electrification, cost and available options TBD 5.Street Sweeping, cost and options TBD Include the following in the FY 2021/22 Operating Budget: 1.Additional Parks Security, $150,000 2.Additional funding for equipment, $600,000 Alternative for Consideration FY 2021/22: $750,000; amend as necessary at Q1 Report Capital Improvement Program No Additional CIP Additional CIP to be brought to Council with FY 2021/22 Q1 Report and as part of Five-Year Capital Improvement Program Alternative for Consideration Impact on Fund Balance FY 2021/22 General Fund Overview Proposed Budget May 13th Proposed Budget Updated Revenues City Council Requested Additions Alternate Options for Consideration Beginning General Fund Balance 47,905,880 47,905,880 47,905,880 47,905,880 Revenues 186,413,192 174,416,673 174,416,673 174,416,673 Operating Expenditures (152,701,673) (152,701,673) (164,901,084) (155,708,174) Operating Surplus 33,711,519 21,715,000 9,515,589 18,708,499 CIP Expenditures, Measure S (22,075,000) (22,075,000) (25,720,000) (22,075,000) Contribution (Use of) General Fund Reserve 11,636,519 (360,000) (16,204,411) (3,366,501) Projected General Fund Reserve 59,542,399 47,545,880 31,701,469 44,539,379 Impact on General Fund Reserves FY 2021/22 General Reserves Proposed Budget May 13th Proposed Budget Updated Revenues City Council Requested Additions Alternate Options for Consideration Emergency Reserve - 15% of Adopted Budget 22,905,251 22,905,251 24,735,163 23,356,226 Economic Contingency Reserve - 10% of Adopted Budget 15,270,167 15,270,167 6,966,306 15,570,817 Sub - Total Budgeted Reserves 38,175,418 38,175,418 31,701,469 38,927,044 Measure S Unallocated 16,687,342 9,370,462 5,612,336 Undesignated 4,679,639 - - Projected Ending General Fund Reserves 59,542,399 47,545,880 31,701,469 44,539,379 American Rescue Plan Fund Allocation Quarterly Updates on FY 2021/22 Budget Additional CIP Requests at Q1 FY 2021/22 Update 5-Year Capital Improvement Program Mid-Year FY 2021/22 Update 2-Year Budget: FY 2022/23 and 2023/24 Discussion and Next Steps