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Home My WebLink About2021.05.13 Proposed Budget Presentation, FinalFiscal Year 2021/22 City Manager’s Proposed Budget Barbara Whitehorn, Finance Director May 13, 2021 FY 2021-22 Proposed Budget Presentation Overview Budget Calendar FY 2021/22 Revenue Forecast Recommended Expenditure Budget Fund Balance Forecast Proposed Capital Improvement Plan and Funding Measure S Summary Discussion and Next Steps FY 2021/22 Budget Calendar Group Type of Meeting Purpose Thursday, April 8 City Council Special Meeting Budget Workshop 1 Monday, April 19 Measure S Committee Budget Workshop 1 Thursday, May 13 City Council Special Meeting Budget Workshop 2- Presentation of Operation and CIP Recommendations Monday, May 17 Measure S Committee Budget Workshop 2- Presentation of Recommendations Wednesday, May 19 City Council Regular Meeting Budget Update Wednesday, June 2 City Council Regular Meeting Budget Hearing Wednesday, June 16 City Council Regular Meeting Budget Adoption FY 2021/22 Forecast Revenues FY 2020/21 FY 2021/22 Percentage Mid-Year Proposed Change General Fund Revenues Update Budget Year-over-Year Charges for services 5,645,929 6,140,420 9% Fines & Forfeitures 995,400 1,478,500 49% Franchise Tax 11,530,000 11,781,000 2% Intergovernmental 8,541,280 2,243,602 -74% Investment income 450,000 500,978 11% Licenses & permits 11,116,877 11,858,000 7% Measure Z Sales Tax 9,750,000 - N/A Measure S Sales Tax 8,000,000 41,016,456 N/A Miscellaneous 4,087,282 2,762,556 -32% Other Taxes 8,164,236 8,493,262 4% Property Taxes in Lieu of VLF 18,384,834 19,267,608 5% Sales & Use Taxes 39,392,304 57,391,210 46% Transfers in 1,752,227 - -100% Use of Money & Property 899,996 779,600 -13% Utility Users Tax 22,900,000 22,700,000 -1% Total 151,610,366$ 186,413,192$ 23% Proposed Expenditures FY 2021/22 City Manager’s Recommended Budget General Fund Focus Areas, FY 2021/22 •Efficient management of resources •Financial stability •Turn-around times •Responsiveness to calls •Public information •Backlog of maintenance requests •Libraries •Parks •Activities Community Amenities Deferred Maintenance Ongoing Operations Customer Service Health and Safety of the Community Animal Services Animal Health and Welfare 1.Trap, Neuter, Release Program 2.Improve Response to Calls 3.Temporary Location to Serve Community Additional Staffing 3 Customer Service Representatives/ Dispatchers $299,654 Community and Economic Development Community Service 1.Enhanced Permitting, Planning and Building and Safety 2.Improved Turnaround and Processing Times Code Compliance and Enforcement 1.Enhanced Code Response Economic Development 1.Enhanced Project Management 2.Improved Processing and Review Times Additional Staffing 1 Community Development Technician 1 Building Plans Examiner 1 Economic Development Project Manager 1 Deputy Director/ City Planner 3 Code Enforcement Officers and vehicles  $722,425 Finance Enhanced Business Registration Service and Enforcement Efficient and Effective Operations Enhanced Transparency and Accountability Revenue Recovery Additional Staffing 1 Business Registration Representative 2 Business Registration Inspectors 1 Accountant III 1 Grants Manager $686,034 Human Resources Enhanced Diversity in Recruitment and Hiring 1.Blinding applications and diversity analytics 2.Recruitment Advertising and Community Outreach Enhanced Risk Management Improved Retention and Morale 1.Safety Classification and Compensation Survey 2.Employee Recognition Program Additional Staffing 1 Risk Manager 1 Senior HR/ Risk Analyst $457,000 Library Enhanced Community Availability 1.Increase Branch Hours from 20 to 40 per Week 2.Feldheym Hours from 37 to 40 per Week Improved Service and Content 1.Books and Materials 2.Furniture and Shelving Additional Staffing 1 Library Technician I 3 Library Technician II Part-Time Library Technician, Library Assistant and Library Page $579,676 Parks, Rec. and Community Services Improved and Enhanced Programming 1.Promote Programming and Services 2.City-Wide Special Events - Summer Concert Series 3.Improvements to Facilities, Fields and Equipment Additional Staffing 1 Recreation Coordinator 1 Aquatics Supervisor Part-time Staff 3 Program Specialists 5 Senior Recreation Leaders 8 Recreation Leaders 4 Recreation Aides $680,189 Police Department Improved Customer Service and Resident Response 1.Dispatch Response 2.Requests for Information Enhanced Traffic Enforcement 1.Commercial Enforcement 2.Increased Patrol Replace Aging Vehicles Additional Staffing 4 Dispatchers 3 Police Records Technicians 4 Patrol Officers 1 Sergeant $2,079,095 Public Works - Additional Staffing 2 Engineering Technicians 1 Maintenance Worker III 1 Facilities Maint. Mechanic 1 Traffic Signal Technician 1 Traffic Engineer. Assoc. $617,642 Enhanced Customer Service and Development Review 1.Improved Engineering Review Turnaround 2.Higher Level of Expertise Supporting Front Counter Staff Improved Response to Traffic Signal Issues 1.Timely Emergency Repairs 2.Longer Range Project Management and Planning Efficient Project Management System Upgrades and Support Supporting Multiple Service Lines and Departments Improved Processes and Service 1.Permitting Software Replacement Efficient Operations and Improved Tracking and Records 1.Asset Management/ Work Order Software Replacement 2.Payroll System Replacement 3.Document Management System Enhanced Library Connectivity and Patron Experience 1.Library System Upgrades Additional Staffing 1 Geographic Information Systems (GIS) Administrator $2,296,039 Fund Balance Forecast, FY 2021/22 $19,601,987 $19,601,987 $22,905,251 $1,773,466 $13,067,991 $15,270,167 $7,235,902 $4,679,639 $8,000,000 $16,687,342 $42,450,000 $77,650,000 $- $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 $140,000,000 FY 2020/21 Adopted Budget FY 2020/21 Forecast FY 2021/22 Forecast ARP Funds Measure S Reserves Undesignated Reserves Economic Contingency Reserves (10% of Budget) Emergency Reserves (15% of Budget)$21,375,453 $90,355,880 $137,192,399 Note: New information on the ARP Act funds – City to receive $77M Capital Improvement Program Capital Improvement Program Criteria Health and Safety Asset Condition (i.e., Pavement Condition) Community Service and Programming Needs Deferred Maintenance Compliance/Legal Requirements (i.e., ADA Improvements) Capital Improvement Program Storm Drainage - $4.2 Million Ongoing Projects Annual Upgrades Mt. Vernon Ave. Storm Drain Connector Pipe Screens Year 2 of 5 Capital Improvement Program Buildings - $10 Million Library Improvements Community Center Upgrades New Animal Shelter – Design 66ers Stadium Rehabilitation California Theatre Assessment City Hall Planning Capital Improvement Program Street Lighting Restoration E St. from Baseline Rd. to Highland Ave. Marshall Blvd. to 34th; Mountain View Ave. to Sierra Way Palmyra Dr. to Sonora Dr.; Sierra Way to Waterman Ave. Citywide Retrofit of Street Lighting to LED, Phase 1 of 5 Traffic Controls Ongoing Maintenance Signal Hardware Upgrade- 224 Intersections Advanced Dilemma Zone Detection- 49 Intersections Traffic Controls and Street Lighting - $5.6 Million Capital Improvement Program Parks and Recreation - $9.4 Million Citywide Parks and Recreation Improvements Citywide Smart Irrigation System Restroom Replacement/Renovation Ball Field Accessory Building Upgrade/Replacement, $2,000,000 Approximately 20 Locations total; Phase 1 of 4 Roosevelt Bowl Renovation Field Lighting at Parks Softball/Baseball Infield Refurbishment Facility Improvements Capital Improvement Program University Pkwy and I-215 Divergent Diamond Interchange Raised Median along Kendall Dr. from E St. to H St. Kendall Dr. Slope Stabilization Mt. Vernon Ave. Bridge Replacement State St. Extension Streets Projects - $25.7 Million Citywide Streets Rehabilitation Complete Reconstruction Grind and Overlay Slurry/Crack Seal Capital Improvement Program- Funding Recommended Source Project Type Funding Allocation Storm Drainage DIF Storm Drainage $ 4,150,000 Measure I Streets 6,694,000 SB1 RMRA Gas Tax Streets 4,000,000 Regional Circulation DIF Streets 3,950,000 Local Circulation DIF Streets 190,000 HSIP Grant Traffic Signals 2,578,000 Public Improvement Fund Streets 500,000 AB 1600 Parkland Parks 850,000 Public Use Facilities Fund Buildings 300,000 Library Facilities Fund Buildings 200,000 Community Development Block Grant Streets 1,600,000 Subtotal (less Measure S and ARP Act) $ 25,012,000 Measure S Funding Recommendations Description Funding Allocation Operations Support to Preserve Existing Services $ 10,300,000 CIP- Buildings 1,775,000 CIP- Street Lighting 2,800,000 CIP- Parks and Recreation 8,500,000 CIP- Streets 9,000,000 TOTAL $ 32,375,000 Remaining Measure S Funds $ 16,700,000 FY 2021/22 Budget Calendar Group Type of Meeting Purpose Thursday, April 8 City Council Special Meeting Budget Workshop 1 Monday, April 19 Measure S Committee Budget Workshop 1 Thursday, May 13 City Council Special Meeting Budget Workshop 2- Presentation of Operation and CIP Recommendations Monday, May 17 Measure S Committee Budget Workshop 2- Presentation of Recommendations Wednesday, May 19 City Council Regular Meeting Budget Update Wednesday, June 2 City Council Regular Meeting Budget Hearing Wednesday, June 16 City Council Regular Meeting Budget Adoption Discussion and Next Steps