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PROCEED TO THE NEXT PAGE FOR THE MEETING AGENDA
CITY OF SAN BERNARDINO
AGENDA
FOR THE
SPECIAL MEETING OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS
THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR
AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY
WEDNESDAY, MARCH 31, 2021
5:30 PM – SPECIAL MEETING
VIA ZOOM • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG
Theodore Sanchez John Valdivia Damon L. Alexander
COUNCIL MEMBER, W ARD 1 MAYOR COUNCIL MEMBER, WARD 7
Sandra Ibarra
Robert D. Field
MAYOR PRO TEM, W ARD 2 CITY MANAGER
Juan Figueroa Sonia Carvalho
COUNCIL MEMBER, W ARD 3
CITY ATTORNEY
Fred Shorett Genoveva Rocha
COUNCIL MEMBER, W ARD 4 CITY CLERK
Ben Reynoso
COUNCIL MEMBER, W ARD 5
Kimberly Calvin
COUNCIL MEMBER, W ARD 6
Welcome to a meeting of the Mayor and City Council of the City of San Bernardino.
o Written comment on any item may also be submitted to the City Clerk to be included in the meeting
record. It will not be read aloud by the City Clerk.
o Those who wish to speak on public or quasi-judicial hearing items will have three minutes for each item.
o Please contact the City Clerk’s Office (909) 384-5002 two working days prior to the meeting for any
requests for reasonable accommodation to include interpreters.
o All documents for public review are on file with the City Clerk’s Office or may be acces sed online by
going to www.sbcity.org.
Special Meeting Agenda March 31, 2021
Mayor and City Council of the City of San Bernardino Page 3 Printed 3/29/2021
CALL TO ORDER
Attendee Name Present Absent Late Arrived
Council Member, Ward 1 Theodore Sanchez
Mayor Pro-Tem, Ward 2 Sandra Ibarra
Council Member, Ward 3 Juan Figueroa
Council Member, Ward 4 Fred Shorett
Council Member, Ward 5 Ben Reynoso
Council Member, Ward 6 Kimberly Calvin
Council Member, Ward 7 Damon L. Alexander
Mayor John Valdivia
City Manager Robert D. Field
City Attorney Sonia Carvalho
City Clerk Genoveva Rocha
5:30 P.M.
INVOCATION AND PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS FOR ITEMS LISTED ON THE AGENDA
PRESENTATION
1. City Hall Discussion
ADJOURNMENT
The next joint regular meeting of the Mayor and City Council and the Mayor and City Council
Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday,
April 7, 2021 via tele-conference. Closed Session will begin at 5:30 p.m. and Open Session will
begin at 7:00 p.m.
CERTIFICATION OF POSTING AGENDA
I, Genoveva Rocha, CMC, City Clerk for the City of San Bernardino, California, hereby certify
that the agenda for the March 31, 2021 Special Meeting of the Mayor and City Council and the
Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was
posted on the City’s bulletin board located at 201 North “E” Street, San Bernardino, California,
at the San Bernardino Public Library located at 555 West 6th Street, San Bernardino, California,
and on the City’s website sbcity.org on March 29, 2021.
I declare under the penalty of perjury that the foregoing is true and correct.
___________________________________
Genoveva Rocha, CMC, City Clerk
Special Meeting Agenda March 31, 2021
Mayor and City Council of the City of San Bernardino Page 4 Printed 3/29/2021
NOTICE: Any member of the public may address this meeting of the Mayor and City
Council and the Mayor and City Council Acting as the Successor Agency to the
Redevelopment Agency on any item appearing on the agenda by approaching the
microphone in the Council Chamber when the item about which the member desires to
speak is called and by asking to be recognized.
Any member of the public desiring to speak to the Mayor and City Council and the
Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency
concerning any matter not on the agenda but which is within the subject matter
jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the
Successor Agency to the Redevelopment Agency may address the body at the end of
the meeting, during the period reserved for public comments. Said total period for public
comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor
and City Council and the Mayor and City Council Acting as the Successor Agency to the
Redevelopment Agency. A three minute limitation shall apply to each member of the
public, unless such time limit is extended by the Mayor and City Council and the Mayor
and City Council Acting as the Successor Agency to the Redevelopment Agency. No
member of the public shall be permitted to “share” his/her three minutes with any other
member of the public.
Speakers who wish to present documents to the governing body may hand the
documents to the City Clerk at the time the request to speak is made.
The Mayor and City Council and the Mayor and City Council Acting as the Successor
Agency to the Redevelopment Agency may refer any item raised by the public to staff,
or to any commission, board, bureau, or committee for appropriate action or have the
item placed on the next agenda of the Mayor and City Council and the Mayor and City
Council Acting as the Successor Agency to the Redevelopment Agency. However, no
other action shall be taken nor discussion held by the Mayor and City Council and the
Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency
on any item which does not appear on the agenda unless the action is otherwise
authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the
Government Code.
Public comments will not be received on any item on the agenda when a public hearing
has been conducted and closed.
Page 1
Presentation
City of San Bernardino
Request for Council Action
Date: March 31, 2021
To: Honorable Mayor and City Council Members
From: Robert D. Field, City Manager
By: Kris Jensen, Director of Public Works
Subject: City Hall Discussion
1
Packet Pg. 5
City Hall Discussion
March 31,2021
Mayor and City Council –Study Session
Presented by :Robert D. Field, City Manager
Kris Jensen, Director of Public Works
1
1.a
Packet Pg. 6 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Discuss options to get a clear understanding from the Mayor and City
Council on preferred approach for securing a permanent City Hall.
To facilitate discussion staff is providing:
•City Hall/Campus overview
•City Hall facility replacement options
•Project delivery options
Presentation Objective
2
1.a
Packet Pg. 7 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Ø Opened in 1974
Ø Designed by Cesar Pelli
Ø Part of a centralized City Hall campus for the City
Ø Seven stories –105,000 square feet
Ø Includes:
Ø Offices
Ø Council Chambers/Auditorium
Ø Basement
Ø Housed all City Departments
Ø City Hall vacated in 2017
3
City Hall Building -Overview
1.a
Packet Pg. 8 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Project Considerations
4
Important factors in considering facility replacement
1.Space planning will be required
2.Funding source must be identified
3.Complexity of the project will require subject matter experts
4.Historic significance of the existing facility
5.Significance of maintaining presence in Downtown
6.Cost avoidance through consolidation into one facility
1.a
Packet Pg. 9 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
5
City Hall Campus and Department Locations
City Hall Campus
201 N. E Street
•City Clerk
•Business Registration
•Parks and Recreation
•Community Development
•Information Technology
•PW Admin/Engineering
City Hall
•IT Server Area
•Storage
Parking Structure
Convention Center
Court Street Square
Non-City Facility
Va nir Tower
•Mayor/City Council
•City Manager
•City Attorney
•Finance
•Human Resources
•Customer Call Center
1.a
Packet Pg. 10 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
City Hall Facility Replacement Options
Option 1 –Retrofit the existing City Hall facility
Option 2 –Build a new facility
Option 3 –Purchase an ex isting facility
Option 4 –Remain in current facilities
6
1.a
Packet Pg. 11 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
7
Option 1 –Retrofit Existing City Hall
•Structural/Seismic
•Plumbing /Mechanical
•Electrical/Communications
•Safety/Security
•Fire Protection
•ADA compliance
Deficiencies Identified at City HallØDetermine most effective seismic retrofit
option
Ø All deficiencies must be addressed
Ø Wo rk to retain the architectural style of the
building
Ø Keeps City Hall presence in Downtown
1.a
Packet Pg. 12 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
8
Option 2 –Build a New City Hall Facility
Tw o options for building a new facility –
Ø Demolish and rebuild
Ø Keeps City Hall presence in Downtown
Ø Avoids cost of purchasing property
Ø Utilize existing parking structure
Ø Purchase alternate property and build
Ø Use sale of City Hall campus facilities to offset property
purchase
Ø Ensure adequate property for parking needs at new location
1.a
Packet Pg. 13 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Option 3 –Purchase an Existing Facility
9
Ø Locate an ava ilable facility with adequate space
Ø May result in relocation out of Downtown
Ø Funding required for purchase and any tenant improvements
Ø Age of purchased facility will affe ct useful life of structure
1.a
Packet Pg. 14 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Option 4 –Remain in Current Facilities
10
Ø Continue leasing space at Vanir Tower
Ø Fund additional tenant improvements at 201 E Street
Ø No dedicated Council Chambers
Ø Public services remain disconnected
Ø Higher costs related to maintaining older facility
1.a
Packet Pg. 15 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
Option 1 –Design –Bid –Build (DBB)
Option 2 –Design –Build (DB)
Option 3 –Public Private Pa rtnership (P3)
11
Project Delivery Options
1.a
Packet Pg. 16 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
12
Design -Bid -Build (DBB)
•Tr aditional method
•Sequential process for implementing projects
1.Design 100% of Project
2.Bid for Construction
3.Build the Project
•Separate RFP processes for design and
construction
Project Delivery Options
1.a
Packet Pg. 17 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
13
Design –Build (DB)
•Single entity for project implementation
•Single RFP for design and construction
•Project delivery is expedited vs. DBB
Project Delivery Options
1.a
Packet Pg. 18 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
14
Public Private Partnership (P3)
•City contracts with private sector
•Single entity for full project implementation
•Flexibility in services contracted
•Planning
•Finance
•Design
•Build
•Operate
•Maintain
Project Delivery Options
1.a
Packet Pg. 19 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)
No formal action tonight –
Request is for the Mayor and City Council to
review and discuss the options presented and
provide staff input on the preferred replacement
strategy and project delivery approach for that
strategy.
Return to a future meeting of the Mayor and City
Council for approval of any formal action.
Next Steps:
15
1.a
Packet Pg. 20 Attachment: PW.City Hall Presentation 03-31-21 Final (7231 : City Hall Discussion)