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HomeMy WebLinkAboutFAC_Agenda_packet_ for_05-09-2017Fine Arts Commission Tuesday, May 09, 2017 at 4:00 p.m. MIC Conference Room, 6th Floor City Hall 300 N. D Street, San Bernardino, CA 92418 Agenda Call to Order: Ward Commissioner Present 1 Gil Botello 2 VACANT 3 Deborah Bunger 4 Dorothy Garcia, Chairperson (Absent) 5 Joyce Seeger 6 Bronica Taylor 7 Donna Howard Mayor Michael Segura Mayor Barbara Babcock, Vice Chair Mayor - Alternate 1 VACANT Mayor - Alternate 2 VACANT Commissioner/Staff Announcements Approval of Minutes for: 1. April 11, 2017 Regular Meeting Old Business 1. Plans for Council Approval of Grant Recommendations a. Date of Council Meeting b. Letters to Applicants 2. Review of Art Night 3. Rosa Parks Sculpture- Bronica Taylor 4. FishEyes Cancellation Letter New Business 1. Long Range Plans for Fine Arts Commission 2. Budget Update----Gigi Hanna 3. Parks and Recreation Bills re: transportation---Gigi Hanna 4. Evaluation of 16-17 Grant Projects Public Comments Adjournment The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, June 13, 2017 in the MIC Conference Room, 6th Floor of San Bernardino City Hall. The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the City Clerk’s Office (909-384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. Page 1 Fine Arts Commission meeting of April 11, 2017. . FINE ARTS COMMISSION DRAFT MINUTES FOR TUESDAY, 04-11-2017 In Attendance: Commissioners: Chairperson Dorothy Garcia, Deborah Bunger, Joyce Seeger, Michael Segura, Barbara Babcock Arrived late: Gil Botello Absent: Bronica Taylor, Donna Howard Guests: Stephanie Sanchez, Executive Assistant to the Director of Community Development Mark Persico, Director of Community Development Meeting called to order by Chairperson Garcia on Tuesday, 04-11-2017 at 4:06 p.m. in the MIC Conference Room, 6th Floor of City Hall. COMMISSIONER/STAFF ANNOUNCEMENTS Rialto High School is presenting, “Swan Song,” which is compiled of snippets of several different plays that Mary Bartlett, who is retiring this year has put together over the last 20 years. April 12, 13, 14 & 15 at 7:00 p.m. $7.00 per ticket There will be a fundraiser to complete the Rosa Parks Statue by Artist Patrick Jewett. The fundraiser will be held at the Garcia Center for the Arts on Sunday, April 30, 2017 from 2:00 p.m. – 4:00 p.m. and will cost $20 per person. Those interested should RSVP to Bronica Taylor by April 20, 2017. The San Bernardino Symphony Guild is giving an afternoon tea at the Garcia Center for the Arts on May 17 from 4:00 p.m. to 6:00 p.m. to honor Mildred “Millie” McKim, for her decades of support. She is also a member of many other organizations. The cost is $40 per person. RSVP is necessary if you wish to go: 909-381-5388 by May 3, 2017. APPROVAL OF MINUTES A motion was made by Commissioner Bunger to approve the Minutes of March 07, 2017. The motion was seconded by Commissioner Segura. The Motion passed. A motion was made by Commissioner Segura to approve the Minutes of March 14, 2017. The motion was seconded by Commissioner Bunger. The Motion passed. Page 2 Fine Arts Commission meeting of April 11, 2017. . GUEST SPEAKERS OLD BUSINESS 1. Rosa Parks Statue Update – Although Commissioner Taylor was absent, she forwarded information regarding the fundraiser for the completion of the statue mentioned during the announcements. 2. Fish Eyes – The group seems to be looking in other directions for their performance and there does not seem to be any point in pursuing further contact. A motion was made by Commissioner Botello to cancel or end the Fine Arts Commission’s relationship with the Heidi Duckler Dance Theatre/troupe with regard to the Fish Eyes project. The motion was seconded by Commissioner Bunger. The motion passed. 3. Haynes Park/9th Street Opening – Saturday, May 13th There will be Arts groups (including from the Garcia Center for the Arts) present and everyone is welcome. NEW BUSINESS 1. A Budget Update was not available. 2. Recommendations for FAC grants– The Commission reviewed their decisions regarding recommending funding for the different applicants to make certain they were confident in the amounts they were going to take to the City Council. a. There were some concerns raised about possible repetition of the issues with the Parks, Recreation and Community Services funding. The commission would like to ask that it be made clear to the City Parks and Recreation and Community Services Department that they are not to draw funds directly from the Fine Arts Commission account and that the funding granted them is for ONE year ONLY. b. The Fine Arts Commission grants are not on the City Council Agenda as yet but the Commission is aiming for the Mayor and Common Council meeting of May 01, 2017. c. A motion was made by Commissioner Botello to amend the recommended funding amount for the Woodward Academy from $10,000.00 down to $5,000.00 and to increase the recommended funding amount to the Symphonie Jeunesse from $5,000.00 to $10,000.00. The motion was seconded by Commissioner Babcock. The motion passed. Page 3 Fine Arts Commission meeting of April 11, 2017. . 3. Art Night Final Plans– Stephanie Sanchez and Mark Persico gave a quick review of the final plans for Art Night – which will take place Friday, April 21 and Saturday, April 22, including where advertising had been purchased. Commissioner Botello expressed disappointment that a greater percentage of the advertising money was not spent with local publications. Commissioner Segura motioned to request a copy of the budget and expenditures from the Art Night from Community Development. Commissioner Botello seconded the motion. The motion passed. PUBLIC COMMENTS: None ADJOURNMENT The meeting was adjourned by Chairperson Dorothy Garcia at 5:06 p.m. The next meeting for the Fine Arts Commission will be May 09, 2017 at 4:00 p.m. in the City Hall MIC Conference room on the 6th floor. Respectfully submitted, Diane Grant Senior Office Assistant (Letter for funded organizations) Dear _______________ Thank you for applying for a grant through the San Bernardino City Fine Arts Commission. This year there were twice as many applications as in previous years---which is positive in terms of the amount of arts activities going on in the city. However, because of the large number of applications and the limited amount we are allocated for grants, most applicants will receive less than was requested. We also have had to recommend not funding some organizations, although their projects are worthwhile. The recommendation for your organization’s funding is _________________. This recommendation will be presented to the City Council on May 15th and if approved by them, a check will be sent you after July 1, since this funding is from the 17-18 fiscal budget. Your project can begin any time after July 1, and continue until June 30, 2018. Would you please send a schedule of classes/workshops and events to to City Clerk’s office, so that members of the Commisson can make a visit to your project. In any publicity about your project/performances, please credit the Fine Arts Commission of the City of San Bernardino. Again, thank you for applying for these funds; your time and effort in doing so benefits residents of San Bernardino and enhances the arts offerings in our city. Fine Arts Commission of the City of San Bernardino (Letter for Non-funded organizations) Dear ________________________________________ Thank you for applying for a grant through the San Bernardino City Fine Arts Commission. This year there were twice as many submissions as in previous years---and that is positive in terms of the amount of arts activities going on in the City. However, because of the large number of applications and the limited amount we are allocated for grants, most applicants will receive less than was requested. We also have had to recommend not funding some organizations , either for non-specificity or lack of necessary information, although their projects are worthwhile. The Fine Arts Commission is recommending that your request receive no funding for this grants cycle. However, you are encouraged to apply in future cycles. (Insert the paragraph written for each organization) Again, thank you for applying for these funds; your time and effort in doing so benefits residents of San Bernardino and enhances the arts offerings in the city. Fine Arts Commission of the City of San Bernardino PoetrIE: Your request was for rent, etc. on a building in the downtown area. Your financial report shows that you have almost no funds to sustain this venture. If this remains a project for your organization, we suggest that you plan more specifically about sources of funding and personnel involved in the on-going operation of this endeavor. Boys and Girls Club: Your request for funding for a visual and auditory exhibit of children’s stories about challenges that they have overcome certainly has merit as a project. Members of the Fine Arts Commission expressed concerns about the cost of several components of the project: the payment to a professional photographer instead of incorporating photography into the arts experiences of the children; the cost of rental facilities in which to display the exhibit; how the 25 children were to be chosen to be part of the exhibit; the fees to view the exhibit, and the fact that you projected the event beyond the 17-18 fiscal year. San Bernardino Valley College Foundation (Judy Zak, copy Karen Childers) Your project to design and print the coloring/activity books about instruments of an orchestra and locations in our city is a nice meld of visual art and music. You requested the printing of enough books for one year, to be given to students in the school district, and to others at Symphony concerts. Commissioners questioned the sustainability of the project for future years and future 3rd graders. It appears that the request for the books came from the VAPA office of the school district; if so, the school district should be willing to print the books at their cost, and be able to do this in future years. Commissioners were uncertain if there was collaboration with the Symphony Guild’s Music in the Schools program in which trained docents visit every third grade classroom in the district, and could use the booklets to enhance their presentations. Indian Springs High School Your project to have young women make “vision boards” as a way to encourage and empower them is of merit. However, the commissioners did not see this as an art project, but rather a way of helping them develop their own self-esteem. The Commission is funding projects that develop arts skills and appreciation. Arts Connection---Instruments for All Your project to collect used musical instruments and refurbish them for use by students in the San Bernardino School District certainly speaks to the needs of students in the district who can’t afford to purchase or rent an instrument. However, the commissioners had to make a difficult decision in terms of priority of requests; this project seems to require a significant amount of time and a very small group of people(3) to carry it out. Perhaps a letter of support from an administrator in the school district would have assured us that collaboration has been developed for the project. From: erdogar@roadrunner.com Sent: Tuesday, May 2, 2017 10:22 PM To: Khayla Golucke Cc: Jim Tickemyer ; Cynthia Alvarado ; Gigi Hanna; 'Jorge Heredia' Subject: FishEyes Hello, Khayla and the Heidi Duckler staff: We had not heard from you since the conference call some time ago, and were wondering about the status of our collaboration with you. Through hearsay, I found that you had been in conversation with Jorge Heredia, a member of SB Generation Now, the organization that we suggested you contact. I contacted Jorge and found that arrangements have been made to locate the FISH at San Bernardino Valley College, from very soon through October. This will be a good location for your programming, and we wish you well. However, after over a year of communication with your organization (March 22, 2016) and time spent by the Fine Arts Commission and the Parks and Recreation Department on scouting locations with you, we feel that you should have let us know of your decision to collaborate with a team at San Bernardino Valley College. Communication with your organization has been erratic, to say the least. Therefore, you no longer need our input or collaboration on this project. Sincerely, Dr. Dorothy Garcia, Chair Fine Arts Commission, City of San Bernardino Sent from Mail for Windows 10