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HomeMy WebLinkAboutFAC_Agenda_Packet_3-10-15Fine Arts Commission Tuesday, March 10, 2015 at 4:00 p.m. MIC Conference, 6th Floor City Hall 300 N. D Street, San Bernardino, CA 92418 Agenda Call to Order Ward Commissioner Present 1 Vacant 2 Olena Ohiy 3 Deborah Bunger 4 Dorothy Garcia, Chairperson 5 Lynette M. Kaplan 6 Bronica Taylor 7 Donna Howard Mayor Michael Segura Mayor Tony Barber Mayor - Alternate 1 Barbara Babcock Mayor - Alternate 2 Vacant Commissioner/Staff Announcements Guest Speaker – Institute for Public Strategies Staff and Scott Claus, property owner Approval of Minutes – February 10, 2015 (Attached) New Business 1. Multicultural Festival Old Business 1. March Arts Calendar 2. Third Thursdays Food Fest, March 19, 2015 –Music situation and FAC table 3. Public Art policy and Seccombe Lake Project by SB Generation Now (Proposal Attached) 4. Window display at Arts on 5th Street –(Proposal and Budget Attached) 5. Grants Process Revision (Proposal Attached) 6. Reports from Council Members on status of micro-grants Public Comment Adjournment The next meeting of the Fine Arts Commission is set for 4:00 p.m. Tuesday, April 14, 2015 in the MIC Room, Sixth Floor of San Bernardino City Hall. FINE ARTS COMMISSION MINUTES FOR TUESDAY, FEBRUARY 10, 2015 In Attendance: Gigi Hanna, City Clerk Steven Graham, Deputy City Attorney Commissioners: Dorothy Garcia, Chairperson Barbara Babcock, Alternate Deborah Bunger Donna Howard Olena Ohiy Michael Segura Absent: Tony Barber Lynette Kaplan Bronica Taylor Meeting called to order on Tuesday, February 10, 2015 at 4:10 p.m. in the City Attorney’s Conference Room, 6th Floor of City Hall. COMMISSIONER/STAFF ANNOUNCEMENTS Commissioner Michael Segura said that San Bernardino Generation Now is speaking with Cody Kenneth about painting Seccombe Lake Park for Coyote’s Care Day in April. San Bernardino Generation Now would like the Fine Arts Commission’s blessing. They have a small budget and are asking that each Council Member donate $275.00. Other donations are coming from Cal State and another organization where most of the funding is coming from. On the same day the entire park will be cleaned by volunteers from Cal State. It was suggested by City Clerk Hanna that Commissioner Segura write out a proposal so that the FAC can give it to the Council Members. Commissioner Segura stated that his group had to turn in an application to Coyote Care in order for Cal State to begin putting the budget together for this project. Commissioner Bunger stated that she found a jazz band that was willing to play for the Third Thursdays Food Festival. Fine Arts Commission – Page Two February 10, 2015 City Clerk Hanna announced that there was an event for Cheryl and Hardy Brown as part of the San Bernardino Symphony’s Black History month celebration. City Clerk Hanna stated that she was on the Symphony Board and also a member of their Special Events Committee. She created a 9 minute video about the Browns for one of the events on Thursday, February 5, 2015. Chairperson Garcia announced that the School District’s Strategic Plan Committee is having an event on Thursday, February 12, 2015 from 5:00 p.m. to 7:00 p.m. at Indian Springs High School. Community members are invited. Some of the Arts groups will be performing or displaying visual art. Community members will be able to give input into what they would like to see happening in the arts in the San Bernardino City Schools. This is part of the strategic plan process. City Clerk Hanna announced that there will be five Community Engagement Plan meetings at various schools in San Bernardino. She suggested that the FAC be a part of the community involvement. GUEST SPEAKERS Steven Graham from the City Attorney’s office stated that he had been working with Community Development to hear out exactly what their expectations were with regards to coming out with a policy or an ordinance. He stated that in speaking with Mark Persico, Director of Community Development, it is Mr. Persico’s view that any mural in the City under the current Development Code was not authorized. No enforcement actions had been taken yet. In speaking with Mr. Persico, Mr. Graham stated that he wanted to look at Seattle’s mural policy. Seattle does a lot of murals, they have not had many lawsuits against them, and they do not have a lot of murals that would tend to cross the line between art and commercial advertising. The only concern is that they are out of our jurisdiction. Mr. Graham said that in terms of the framework he would email the information that he has from Seattle to City Clerk, Gigi Hanna for distribution to the commission for review. Chairperson Garcia stated that she would be meeting with Mr. Persico to discuss window murals. APPROVAL OF MINUTES A motion was made by Michael Segura to approve the Minutes from January 13, 2015. The motion was seconded by Barbara Babcock. Motion passed. NEW BUSINESS 1. Multicultural Festival – This item to be placed on next month’s Agenda. Fine Arts Commission – Page Three February 10, 2015 OLD BUSINESS 1. Third Thursdays Food Fest - Chairperson Garcia announced that the Mariachi Band and Jazz Band from San Bernardino High School will be performing. She stated there will be also be a limited drawing. 2. Report on Window Display at Arts on 5th Street - Chairperson Garcia and Commissioner Segura met with Juan Delgado, Tom McGovern, and Greg Villanueva, the owner of the Arts of 5th Street building to discuss art on the windows. They will be meeting again later in the month. 3. February Arts Calendar – It was suggested by Commissioner Bunger that the calendar be printed in landscape. 4. Letter of Support for ASU muralist – Michael Segura stated he would not support this item at this time. 5. Grants process – Budget Performance Report explained by Chairperson Garcia. Chairperson Garcia went over the duties of the Fine Arts Commissioners. She stated that they were specific in terms of what the FAC’s responsibilities were. Chairperson Garcia handed out an example of a 2008 Grants recipient information. Commissioner Howard suggested that grant information needed to be given out to the community through churches, neighborhood groups, town hall meetings, restaurants, schools, etc. Chairperson Garcia mentioned that they were to include Parks, Recreation, and Community Services in the grant process. Chairperson Garcia stated that Julie Nichols was the new fund development person for Cal State’s School of Arts and she had a lot of experience in writing grants. Ms. Nichols had an idea of a School of Arts and Letters being an umbrella for arts organizations and art people in the City to collaborate with each other. Chairperson Garcia said that the organization, Bloomberg Philanthropies Public Art Challenge grants up to $30 million to six cities in the United States. She has been placed on the mailing list for future applications. She also stated that ArtPlace of America is currently accepting applications for grants up to $3 million in funding per organization. The deadline for this application would be March 12, 2015. Fine Arts Commission – Page Four February 10, 2015 A motion was made by Commissioner Barbara Babcock to move ahead on the Grants process. The motion was seconded by Donna Howard. Motion passed. Chairperson Garcia appointed Commissioners Bunger, Kaplan, Babcock and herself to work on the Grants process revision. PUBLIC COMMENTS None ADJOURNMENT Meeting adjourned February 10, 2015 at 5:18 p.m. The next Fine Arts Commission meeting will be on Tuesday, February 10, 2015 at 4:00 p.m., in the MIC Room, Sixth Floor of San Bernardino City Hall. Respectfully submitted, Valerie R. Montoya Deputy City Clerk Sun.Mon.Tues.Weds.Thurs.Fri.Sat. 1 A March Festival Inland Empire Latino Art Assoc. & The NOS NOS Art Gallery 689 South E St; Gate 1 Through March 31 2 SBCUSD all-district Chorus Showcase, Pacific High School, 1020 Pacific Street, 7:00-8:30 p.m. ------- Small Ensembles CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 3 Music Tuesday CSUSB Recital Hall Noon FREE; parking: $5 Writer’s Group Rowe Branch Library, 108 E. Marshall Blvd. 6 p.m.-8 p.m. 4 SBCUSD all-district Orchestra Showcase, Pacific High School, 7:00-8:30 p.m. ------- Jazz Combo CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 5 SBCUSD all-district Band Showcase, Pacific High School, 1020 Pacific Street, 7:00-8:30 p.m. 6 “Workplace Drama: All Play, No Work” Sturges Center 8 p.m. $25.50-$48.50 For tickets, call 1-818-691-0010 7 Youth Art Month Drawing workshop with Phil Yeh; (ages 10 and up) Feldheym Central Library, Kellogg Room A 2:00 p.m. Author signing, Lynn Williams, 12:00-4:00 PM Feldheym Central Library, Kellogg Room B 12:00-4:00 p.m. Reception for “A March Festival Art Exhibit” NOS Art Gallery 689 South E St; Gate 1 6 p.m. - 9 p.m. Show continues through March 31 Vocal Jazz CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 “Workplace Drama: All Play, No Work” Sturges Center 8 p.m. $25.50-$48.50 For tickets, call 1-818-691-0010 8 Daylight Savings time begins 9 “Hard Boys + Bad Girls” Photographs by Tom McGovern Gresham Art Gallery, SBVC Free; parking $2 10 Inlandia Creative Writing Workshop CONTINUING ONLY - WORKSHOP IS FULL Feldheym Library, Kellogg Room A 3:30 p.m. - 5:30 p.m. 11 FUTA TORO WEST AFRICAN MUSIC & DANCE San Bernardino Valley Concert Association Sturges Center 9:45 am info: 909-885-5152 Opera Preview CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 12 Student Faculty Showcase CSUSB Recital Hall 7:30 p.m. $17, $13, $11; parking: $5 13 Deadline to submit artwork and application for KVCR 2015 membership campaign to lvasquez@kvcr.org more info: (909)384-4331 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 14 Author signing, Alice Hall, Feldheym Central Library, Kellogg Room A 1:00 p.m. Fiddler on The Roof California Theater 2 p.m. and 8 p.m. $45 -$90 --- Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 15 Family of Mann Barnes Theatre, CSUSB 2 p.m. General: $15; Senior: $12; Students: $6 parking: $5 16 Chamber Winds & Symphonic Band CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5 17 Winter Choral Concert CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5 18 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5 19 Food Fest, Art Display and Music Court Street Square, Downtown San Bernardino 11:30-2:30 Music Majors CSUSB Recital Hall Noon FREE; parking: $5 ------ Chamber Orchestra CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 20 Family of Mann Barnes Theatre, CSUSB 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 CSUSB Keyboard Studies CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 21 Family of Mann Barnes Theatre, CSUSB 2 p.m. & 8 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 22 Family of Mann Barnes Theatre, CSUSB 2 p.m. General: $15; Senior: $12; Students: $6 parking: $5.00 Little Giant Chamber Orchestra CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 23 Student Chamber Concert CSUSB Recital Hall 7:30 p.m. $11, $9, $6; parking: $5 24 Inlandia Creative Writing Workshop CONTINUING ONLY - WORKSHOP IS FULL Feldheym Library, Kellogg Room A 3:30 p.m. - 5:30 p.m. Reception/Book Signing for “Hard Boys + Bad Girls” Photographs by Tom McGovern Gresham Art Gallery, SBVC 5 p.m. - 7 p.m. Exhibit: Free/ parking Free in lots 3, 4, 5 during reception Show runs through Apr. 3 25 26 27 28 Last Day for “A March Festival” Inland Empire Latino Art Assoc. & The NOS NOS Art Gallery 689 South E St; Gate 1 Author signing, Arty Patterson Jones, Feldheym Central Library, Kellogg Room B 12:00-4:00 p.m. Anime Club, Feldheym Central Library, Kellogg Room A 1:00 p.m. Sister Act California Theater 8:00 p.m. $47- $90 Tickets, call 885-5152 29 Belly Dance Showcase (no particular theme) India Clay Oven Restaurant 228 W Hospitality Ln, 92408 7 p.m. - 9 p.m. for dancing info: (909) 908-0927 for dinner prices call - (909) 890-0091 30 31 Experience the Arts in San Bernardino Last Updated: March 5th, 2015 1 Seccombe Lake Park Murals Project Proposal Prepared By: San Bernardino Generation Now for March 10th, 2015 Arts Commission Meeting Last Updated: March 5th, 2015 2 Table of Contents Background Page 3 Project Proposal Page 4 Budget Page 5 Timeline Page 6 Map of Canvases Pages 7 Last Updated: March 5th, 2015 3 Background San Bernardino Generation Now In the midst of San Bernardino’s bankruptcy announcement in 2012, a group of young community organizers trained by Inland Congregations United for Change (ICUC), a local nonprofit that helps church communities organize, gathered with friends to discuss how they could contribute to their hometown. Soon after, these young organizers started to identify themselves as San Bernardino Generation Now (SBGN), a movement uniting skills, passion, and networks to inspire people to take an active role in strengthening San Bernardino. SBGN attracts new Members through their community outreach efforts. Over the past year and a half SBGN has registered over 300 high school seniors in the City to vote, hosted three community events, organized the production of ten public murals within San Bernardino, and volunteered over 1,000 hours of community service. SBGN believes that through the arts, civic engagement, and youth mentorship, we can help create the culture that will empower our City for generations to come. Seccombe Lake Park On January 30th, 2013 there was an article in The Sun Newspaper titled “Seccombe Lake Park in San Bernardino: A window into city’s decline” by Josh Dulaney, Joe Nelson, and Ryan Hagen. Within it, Seccombe was described as “a graffiti-marked and litter-stricken monument to San Bernardino’s unkept promises and unfulfilled visions.” Today, Urban Conservation Corps picks up trash and does occasional trimming Monday through Wednesday. The City together with the Water Department has an RFP out to redesign Seccombe’s landscape. Since the summer of 2014, San Bernardino Generation Now has unofficially adopted the park and hosts community clean -ups 2-3 Saturdays per month and a walking club at least 2 Tuesdays per month. On a typical afternoon at Seccombe, there are gentlemen playing dominos, families fishing, children playing, people walking, homeless encampments, and an occasional church group passing out food and bla nkets. Coyote Care Day Coyote Care Day is an annual community engagement and volunteer service day for CSUSB students, faculty and staff organized by the Office of Community Engagement. The 2015 event will be held on Saturday, April 18th in conjunction with National Volunteer Week. Pre-registration is required and requests are due by February 18, 2015. Last year, Coyote Care Day supported San Bernardino Generation Now with paint, supplies, and over 20 volunteers to help clean and prep for two murals: the dove mural and the shape mural. Last Updated: March 5th, 2015 4 Project Proposal 1. What- Create murals at Seccombe Lake Park 2. When- Initiating with Coyote Care Day (April 18th, 2015) and complete production by May 31st, 2015. 3. Where- Seccombe Lake Park a. Walls and Entrances along paths b. Snack Bar and Restrooms (excludes Little League buildings) c. Gazebo Area (Including arches, poles, lakeside area, and benches) 4. Who- a. 20 City of San Bernardino Muralists- (10 Experienced and 10 Apprentices) b. 2 Southern California Experienced Muralists c. 30 Cal State San Bernardino Volunteers d. 10 San Bernardino Generation Now Members 5. Why- a. To help revitalize Seccombe Lake Park by utilizing our gifts and artistic talents. b. To create beauty and attract visitors to Seccombe Lake Park. c. To unite people across different backgrounds in the City of San Bernardino 6. How- a. Collaborate with the City of San Bernardino b. Allow artists creative freedom and ensure harmony among the different works of art that are created i.All shades of three main colors (i.e. Blue, Green, Orange) to be used throughout the park. ii.Select a theme that artists must incorporate into their work of art. iii.Split park into 11 different canvases (10 for artists and 1 for kids) iv.Show each pair of artists their canvas and connect artists during March to brainstorm. v.Connect with artists one week prior to paint day for sketch. Budget Last Updated: March 5th, 2015 5 Item(s) Value Source of Funding Status 10-Gallons of Sky Blue 10 Gallons of Green 5- Gallons of White/5- Gallons of Black 10-- Gallons of Orange $1,500 South Coast Air Quality Management District Grant Must pay for paint first, then reimbursed. 200 high quality spray paint cans X $5 = $1,000 20 low quality spray cans for outlining X $1 = $22 12 purdy paint brushes 3” and 2” = $180 50 2-Gallon Buckets (For artists to mix paint)- $135 36 plastic trays- $36, 50 Paint Sticks- free 12 3-packs of Paint Roller Covers (artists will bring rollers)= $102, 30 paint odor respirators - $150 70 pairs of gloves- $70, 30 Volunteers $1,695 Cal State San Bernardino Office of Community Engagement Coyote Care Day Application submitted February 18th, 2015 and accepted on February 23rd, 2015. Trash Bags, Disposable Gloves, Rakes, Ladders, Low Quality Paint Brushes, Paint Sprayer Power Wash (Walls Before, Sidewalk After) $250 City of San Bernardino Parks and Recreation Department Received verbal agreement. Pending details of power washing, paint sprayer, ladders, and paint brushes. $150 City of San Bernardino Experienced Muralist Stipend X 10 + $60 City of San Bernardino Apprentice Muralist Stipend X 10 = $2,100 $300 each from 7 City Council Micro Art Grants Pending each Council person’s support for $300 of art funds to be used for Seccombe Lake park Breakfast for 50 Volunteers on April 18th, 2015 $200 TBD Lunch for 50 Volunteers on April 18th, 2015 $200 TBD Annual Maintenance TBD Coyote Care Day Pending application every Feb. Last Updated: March 5th, 2015 6 Total $5,945 Timeline Action Start Date End Date Status Present proposal to Arts Commission 2/10/2015 3/10/2015 Introduced by Commissioner Segura on 2/10/2015 and on 3/10/2015 agenda. Gain Support from 1st Ward Councilperson and Director of Parks and Recreation 2/12/2015 2/12/2015 Granted Approval at Lunch Meeting on 2/12/2015. Letter attached. Submit Application to Coyote Care Day for supplies 2/12/2015 2/18/2015 Application submitted on 2/18/2015 Present proposal to Parks and Recreation Commission 2/19/2015 3/19/2015 Introduced by Commissioner Billins on 2/19/2015 and on 3/19/2015 agenda. Present proposal to Council TBD TBD If needed/wanted. Split park into 11 canvases 2/21/2015 2/26/2015 Completed on February 26th, 2015 Confirm with Mitla Cafe and Juan Pollo 3/15/2015 3/15/2015 Pending Confirmation Identify Master Painter who can teach volunteers to paint and guide SBGN on how best to prep 3/15/2015 3/15/2015 Will reach out to JobCorps for support upon recommendation by Parks and Recreation Dept. Artists brainstorm Seccombe Lake Park design and meet/greet. Sketches are submitted to Parks and Rec. 3/21/2015 4/13/2015 Survey Sent to Artists with deadlines. Purchase Paint and Submit Reimbursement Form to South Coast Air Quality Management. 3/31/2015 3/31/2015 Confirming support from other vested partners before purchasing. Prepare park for Day including power washing walls. Artists come to Seccombe Lake Park to finalize 4/12/2015 4/12/2015 SBGN scheduled April 12th to prepare for Coyote Care Day. Will need to coordinate with Parks and Recreation for supplies. Paint/Clean-Up (Coyote Care Day) 4/18/2015 4/18/2015 Artists Complete Work and Sidewalks are washed 4/18/2015 5/31/2015 Last Updated: March 5th, 2015 7 Maintenance at Next Coyote Care Day 4/2016 4/2016 Pending successful re-application Seccombe Lake Park Canvases Last Updated: March 5th, 2015 8 Faces of Downtown Window Display at Arts on Fifth Street Agenda Item 4 – Old Business The Faces and Stories of Downtown “The Faces and Stories of Downtown” is a project that brings murals, photography, and poetry to the building at 468 West Fifth. In partnership with Gregory Villanueva, San Bernardino Generation Now and others, Juan Delgado and Thomas McGovern will create artwork for a privately owned building in San Bernardino’s downtown. The owner, Gregory Villanueva, is allowing a group of artists who are committed to their local communities and the city’s vitality to create artwork that will inspire and demonstrate the power of art in renewing a building, a street block, and neighborhood. The artists hope their art project will remind us that art is everywhere and stimulate additional conversations about the city and its diverse neighborhoods. In the process of creating the artwork, the artists will also reach out to the local residents, interviewing them and inviting them to provide input about their city, positive and negative. Some of those sidewalk conversations about the city will turn into visual and literary testaments of the many stories that make up the downtown. Engaging the residents and creating honest, poignant and beautiful affirmations will be two of the main goals of “The Faces and Stories of Downtown.” The Co-directors of this project, Juan Delgado (poet) and Thomas McGovern (Photographer) are the authors of Vital Signs, a book of photography and poetry that focused on the city of San Bernardino and surrounding areas. The book received the prestigious American Book Award in 2014 from the Before Columbus Foundation. They are professors at California State University, San Bernardino and have many years of experience in working in local communities and are excited about this project. They are seeking support for the creation of this wonderful art project, which they hope to extend to other under-utilized and/or abandoned buildings in San Bernardino city. Gregory Villanueva, owner of the building, is a member of the College of Fellows of the American Institute of Architects with a broad base of successful projects throughout Southern California. He originally purchased and completed the building in the early eighties after completing the Villasenor Library and when he was completing the Feldheym Library. A Working Budget Photography: 30" x 40" photo: $50 mounting: $75 total per 30x40 picture is $125 40" x 60": $100 mounting: $125 total per 40x60 picture is $225 How many photos at $125? 4 = $500 How many photos at $225? 4 = $900 Photography Total: $1400 Book Displays and Photos: Oriented Strand Board 4 ft. x 8 ft.; Actual: 0.578 in. x 47.75 in. x 95.75 in $13.00 per board and we need 14 boards = $182 2 in. x 4 in. x 96 in. Premium Kiln-Dried Whitewood Stud $2.79 each and we need 58 stubs = $161.82 Paint for Boards and stubs: $100 Eye-hooks and other hardware: $120 Cost for hiring someone to frame the windows: $200 Book Display Total: $764 Honorarium: $750 per artist Honorarium Total: $1,500 Project Total: $3664 Fine Arts Grants Process Revision and Timeline Agenda Item 5 Fine Arts Grant 2009 The Mission of the City of San Bernardino Fine Arts Commission is to encourage and enhance the diverse artistic experience of all the citizens of the City of San Bernardino and to work to provide a cultural climate that encourages business and individuals to locate in the City of San Bernardino Adopted: February 13, 2001 2 CITY OF SAN BERNARDINO Fine Arts Commission Fine Arts Affirmation (Visual & Performing Arts) • The Fine Arts Commission affirms its commitment to visual and performing arts organizations of San Bernardino and recognizes its contributions that enhance the cultural and economic well being of the community. • The Fine Arts Commission believes that the diverse performing and visual arts groups and venues located in the city enhance the vitality of the community. • The Fine Arts Commission encourages the continued community support of these organizations. COMMISSIONERS Ken Corona, Chairman/Mayor’s Alternate Velia Marquez, First Ward Mary Sue “Susana” Atanasova, Second Ward Jane Messer, Third Ward Timothy J. Martin, Fourth Ward Vacant, Fifth Ward Bronica Martindale, Sixth Ward Robin Cochran, Seventh Ward Mildred L. McKim, Mayor’s Appointment Maura Owens Townsend, Mayor’s Appointment Vacant, Mayor’s Alternate 3 APPLICATION GUIDELINES FOR FUNDING REQUESTS THE VISUAL AND PERFORMING ARTS The City of San Bernardino Fine Arts Commission grants will be made available to qualifying*, non-profit organizations and groups for the enhancement and support of city- wide art and cultural programs of benefit and interest to a broad segment of our population. Funding consideration for approved programs will be for a one-year period only. * Qualifications include: 1) Non-profit status 501-(c)(3); 2) Address within city limits; 3) Majority of Board of Directors are residents or employed in the City of San Bernardino; 4) Grant funds are for performances held in the City of San Bernardino only. Visual and Performing Arts Grant requests must relate to one of the following categories to be eligible for funding consideration: 1. Music Established producing organizations offering experience, opportunities, training, exposure, and/or creative resources for vocal and instrumental artists through the sponsoring group. 2. Dance Established producing organizations that present dance and mime performances. 3. Visual Art Established producing organizations whose programs involve the creation and/or presentation of historical and/or contemporary art. 4. Theater Established producing organizations whose primary purpose is to create and/or produce legitimate theater, musical theater, and opera/ theater works. 4 GENERAL INSTRUCTIONS: Applicants must follow the general instructions: All materials must be typed so that they can be photocopied. Use space provided for program description, need statement, intended results, future objectives, and history/background. All supplemental information should be on plain white letter- size paper and must be refer to corresponding application section number. Twelve sets of the completed application along with twelve sets of all programs printed during the last fiscal year, and, if available, the upcoming year, must be submitted to the Fine Arts Commission no later than 4:00pm on July 23, 2009. One copy of the completed checklist must accompany each application packet. Submit all materials to the following address: Fine Arts Commission Office of the Mayor City of San Bernardino 300 North “D” Street, 6th Floor San Bernardino, CA 92418 Omission of required information, without explanation, or failure to complete the forms in accordance with instructions may be cause for the applicant to receive a lower ranking for funding consideration or be rejected. The application should be assembled with all pages numbered chronologically and fastened by a single staple in the upper left hand corner. 5 INSTRUCTIONS FOR COMPLETING THE APPLICATION I. Applicant Organization – Organization name, address, telephone number, State of California identification or non-profit corporation number and number of years the organization has been in existence. II. Contact Person – Name, title, address, and telephone number of person who may be contacted concerning questions about the program. III. Program category under which support is requested – Please indicate the appropriate category. Refer to application guidelines for program category definitions. IV. Period of Support Requested – The span of time necessary to plan and implement the proposed program for which funding is requested. V. Project Description / Need Statement – Describe clearly and concisely how the requested funds will be spent. The first sentence of your program description should briefly summarize your entire program; more detail should be provided in subsequent sentences. Where appropriate, include the names of key organization members, or personnel, and their role in implementation of the program. The need statement should identify the local need(s) the program activity is intended to meet. Where applicable, the need statement should reflect the cultural need(s) of a particular target group, or groups, and includes measurable support information to reflect the existence of this need. VI. Estimated Number of Persons Expected to Benefit from This Program – The total audience members, students or others (excluding performers) who are expected to benefit directly: A. Number of persons who will pay an admission charge. B. Number of persons who will receive free admission. C. Number of performances scheduled for the performing arts and the length of display for the visual arts. VII. Intended Results – Explain in measurable evaluation terms the intended results or impact anticipated by your program-funding request. If possible, please incorporate the requested data into a spreadsheet. Identify the target group, or groups, you intend to benefit, setting a time frame for accomplishment and providing a quantitative indicator of groups served, such as: senior citizens groups, number of performances- six anticipated maximum audience- 6,000; K-12 children, eight-week exhibition, anticipated maximum audience- 2,000, etc. VIII. Total Anticipated Expenses for this Period – List all anticipated expenses for the period covered. Be as accurate and complete as possible. Do not list anticipated grants 6 unless you have received confirmation that the grants will be awarded within the covered period. If a major change is listed in any area, please explain on a separate sheet. IX. Total Anticipated Income for this Period – List all anticipated income for the period covered. Include projected income from ticket sales. Please justify large requests (over $10,000) on separate sheet. X. Amount Requested – Subtract Anticipated Income from Anticipated Expenses. Please justify large requests (over $10,000) on a separate sheet. Include the percentage of grant funds requested. XI. Future Objectives – Explain your plans and goals for supplemental funding. Be as complete and accurate as possible. Explain supplemental fund raising plans and what your plans are if funding is not received. XII. Brief History/ Background of Organization – Explain history of your organization in the City of San Bernardino. Be as detailed as possible. Include fund level history and background for supplemental funding, as well as, community support and subscriber/ticket sales levels. 7 VISUAL AND PERFORMING ARTS – GRANT APPLICATION FORM City of San Bernardino – Fine Arts Commission I. Applicant Organization (Name, Address, etc.) ______________________________________________________ ______________________________________________________ ______________________________________________________ Telephone No. ( )_____________________________________ Non-Profit I.D. No.______________________________________ Number of Years in Existence______________________________ II. Contact Person:____________________________________ Title:____________________________________________ Telephone No.: ( )_______________________________ III. Program Category Under which Support is Requested: _________________________________________________ IV. Period of Support Requested: From:___________________ Through__________________ (Starting) (Ending) V. Program Description / Need Statement: 8 VI. Estimated number of persons expected to benefit from this program: ____________________________________________________ a) Number of persons paid by attendance:__________________ b) Number of persons by complimentary admission:__________ c) Number of performances scheduled/ length of display:______ d) Total attending performance/display:____________________ _____________________________________________________________ 9 VII. Intended Results: 10 VIII. Total anticipated expenses for this period: Salary & Wages $_________ Supplies & Materials $_________ Travel $_________ Fixed Assets/Rentals or Leases $_________ Outstanding Loan Payments $_________ Fees & Other $_________ TOTAL EXPENSES $_________ IX. Total anticipated income for this period: Income from admission $_________ Revenue (stocks, bonds, rentals, etc.) $_________ Grants $_________ Contributions $_________ Funds from Support Groups $_________ Other $_________ TOTAL INCOME $_________ X. Amount requested from the SB. Fine Arts Commission: a) Total Expenses (Section IX) $_________ b) Total-Income (Section X) $_________ c) AMOUNT REQUESTED (a minus b) $_________ d) Total % of budget ______ % _____________________________________________________________ XI. Future Objectives: 11 XII. Provide a brief history/background of the organization: CERTIFICATION: Project Officer:_____________________ Title__________________ Telephone No.:_____________________ Date__________________ 12 List Board of Directors and Officers (Includes names, addresses and telephone numbers) 13 THIS CHECKLIST MUST BE ATTACHED TO THE FRONT OF YOUR APPLICATION Use this form to make sure you have properly completed your application. Applications not properly prepared may receive a lower ranking or be rejected without consideration for funding. 1. Is the application typed? _____ 2. Are all the pages in proper order and numbered? _____ 3. Does supplemental material refer to appropriate section number? _____ 4. Are all questions answered? _____ 5. Does the need statement really present a valid, easily understood idea? _____ 6. Is there a target group identified in the need statement? _____ 7. Does the need statement represent a local need? _____ 8. Do your intended results explain activities you plan to do in order to meet the needs of have identified? _____ 9. Did you explain and specify in measurable terms your intended results on the target group? _____ 10. Did you respond to the application instructions element-by-element? _____ 11. Is your budget in line item detailed on supplemental sheets? _____ 12. Are your calculations accurate? _____ 13. Is the document signed by the director or board President or authorized signatory? _____ 14. Is each application stapled individually? _____ 15. Is the application being forwarded to the City Fine Arts Commission office? _____ 14 16. In reviewing the application form beginning to end, is there continuity of thought and readability? _____ 17. Is the checklist complete and attached to the front of the application? _____ 18. Are you filing within the appropriate time frame? _____ Page 2 Same, except for Commissioners Dr. Dorothy Garcia, Chairperson/Fourth Ward Vacant, First Ward Olena Ohiy, Second Ward Deborah Bunger, Third Ward Lynette Kaplan, Fifth Ward Bronica Taylor, Sixth Ward Donna Howard, Seventh Ward Michael Segura, Mayor’s Appointment Tony Barber, Mayor’s Appointment Barbara Babcock, Mayor’s Alternate Ruben Chavez, Mayor’s Alternate? APPLICATION GUIDELINES FOR FUNDING REQUESTS THE VISUAL AND PERFORMING ARTS The City of San Bernardino Fine Arts Commission grants will be made available to qualifying non-profit arts organizations, Parks and Recreation community centers, and classroom teachers for the enhancement and support of city-wide art and cultural programs of benefit and interest to a broad segment of our population. Funding considerations for approved programs will be for a one-year period only the period specified by the Fine Arts Commission. Qualifications include: 1. Non-profit status 501-c-3; or Parks and Recreation arts classes or San Bernardino Unified School District arts activities. 2. Address within the city limits, except for schools in the San Bernardino Unified School District. 3. A majority of the Board of Directors are residents or employed in the City of San Bernardino or by the SBCUSD. 4. Grant funds are to be used for performances, exhibits, classes and workshops held in the City of San Bernardino only, except for those taking place in schools of the SBCUSD. Visual and Performing Arts Grant requests must relate to one of the following categories to be eligible for funding consideration. 1. Music Established producing organizations offering experience, training, exposure, opportunities and/or creative resources for vocal and instrumental experiences. artists through the sponsoring group. 2. Dance Established producing organizations that teach and present dance and mime performances. 3. Visual Art Established producing organizations whose programs involve the creation experience of creating and/or presentation of historical and contemporary visual art. 4. Theater Established producing organizations whose primary purpose is to create and/or produce legitimate theater, musical theater and opera/theater works. 5. Literary Arts Organizations which provide experiences in creative writing, either poetry or prose. GENERAL INSTRUCTIONS Applicants must follow the general instructions. All materials must be typed so that they can be photocopied. Use space provided for program description, need statement, intended results, future objectives and history/background. All supplemental information should be on plain white letter-sized paper and must refer to corresponding application section number. Twelve sets of the completed application along with twelve sets of all programs, printed during the last most recent fiscal year, and if available, the upcoming year, must be submitted to the Fine Arts Commission no later than 4:00 P.M. on to be decided. One copy of the completed checklist must accompany each application packet. Submit all materials to the following address: Fine Arts Commission Office of the City Clerk City of San Bernardino 300 North D Street, 2nd Floor San Bernardino, CA 92418 Omission of required information, without explanation, or failure to complete the forms in accordance with instructions may be cause for the applicant to receive a lower rating for funding consideration or be rejected. The application should be assembled with all pages numbered chronologically and fastened by a simple staple in the upper left hand corner. Page 4 INSTRUCTIONS FOR COMPLETING THE APPLICATION I Applicant Organization – Organization name, address, telephone number, State of California identification or non-profit corporation number, OR in the case of City or School District applicants, the department or school. II. Contact Person – Name, title, address, and telephone number of person who may be contacted concerning questions about the program. III. Program category under which support is requested – Please indicate the appropriate category. Refer to application guidelines for program category definitions. IV. Period of Support Requested – The span of time necessary to plan and implement the proposed program for which funding is requested. V. Project Description/Need Statement - Describe clearly and concisely how the requested funds will be spent. The first sentence of your program description should briefly summarize your entire program; more detail regarding the educational component (s) of the project, should be provided in subsequent sentences. Where appropriate, include the names of key organization members, or personnel, and their role in the implementation of the program. The need statement should identify the local need(s) the program activity is intended to meet. Where applicable, the need statement should reflect the cultural need(s) of a particular target group, or groups, and include measurable support information to reflect the existence of this need. Note: there is to be an educational component to any project application submitted. VI. Estimated Number of Persons Expected to Benefit from This Program – The total audience members, number of classes, performances or displays and the number of students, audience members or others (excluding performers) who are expected to benefit directly. A. Number of persons who will pay an admission charge B. Number of persons who will receive free admission C. Number of classes scheduled or performances scheduled for the performing arts or length of display for the visual arts. VII. Intended Results - Explain in measurable evaluation terms the intended results or impact anticipated by your program funding request. If possible, please incorporate the requested data into a spreadsheet. Identify the target group or groups you intend to benefit, setting a time frame for accomplishment and providing a quantitative indicator of groups served. such as: senior citizens, number of performances, anticipated maximum audience; Example: Group Served: Senior Citizens Number of performances/classes: Six Anticipated maximum audience/participants: 6000 or 8 week exhibition VIII.Total Anticipated Expenses for the Period Program for which you are applying– List all the anticipated expenses for the period covered. Be as accurate and complete as possible. Do not list anticipated grants unless you have received confirmation that the grants will be awarded within the covered period. If a major change is listed in any area, please explain on a separate sheet. IX. Total Anticipated Income for the Period Program/project for which you are applying _ List all the anticipated income for the period covered. Include projected income from ticket sales, fees, etc. Do not list anticipated grants unless you have received confirmation that the grant will be awarded within the covered period . Please justify large requests on a separate sheet. X. Amount Requested – Subtract anticipated income from anticipated expenses. Please justify large requests (over $10,000) on a separate sheet. Include the percentage of grant funds requested. XI. Future Objectives – Explain your plans and goals for supplemental funding. Be as complete and accurate as possible. Explain supplemental fund raising plans and what your plans are if funding is not received. XII. Brief History/Background of Organization –Explain history of your organization in the City of San Bernardino. Be as detailed as possible. Include fund level history and background for supplemental funding, as well as, community support and subscriber, ticket sales levels. Need separate paragraph here for school district, parks and recreation applicants. XIII. Include your organization’s financial report for the past fiscal year , stating whether it has been audited or not. Page 6 POSSIBLE TIMELINE FOR FAC GRANTS: 2015-16 FISCAL YEAR FAC Meeting to approve the application format, etc. March 10 Applications sent to organizations, schools, and P and R April 1 Return to FAC May 15 Grant Approval Recommendations May 30 Tentative notification and rejection to applicants June 10 Recommendation to City Council June 15 Checks issued to recipients of grants After July 1, and before beginning of program. (example: if program does not begin until September, check will be issued slightly before that date. We need a system to remind the Finance Dept. that the check is due)