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Home My WebLink AboutFY 20-21 Preliminary Budget Proposed Operating Budget FISCAL YEAR 2020/21 BUDGET OVERVIEW S AN B ERNARDINOS K EY S TRATEGIC T ARGETS & G OALS 7 T RANSMITTAL L ETTER 11 C OMMUNITY P ROFILE 15 B UDGET O VERVIEW N ARRATIVE 23 R ESOURCE AND R EQUIREMENTS 51 G ENERAL F UND S UMMARIES 52 G ENERAL F UND R EVENUES 54 O THER F UND R EVENUES 61 P ERSONNEL S UMMARY 71 P ERSONNEL D ETAIL BY D EPARTMENT & P ROGRAM 73 DEPARTMENT BUDGETS A NIMAL S ERVICES 95 C ITY A TTORNEY 103 C ITY C LERK 109 C ITY C OUNCIL 119 C ITY M ANAGER 125 C OMMUNITY & E CONOMIC D EVELOPMENT 143 F INANCE 165 G ENERAL G OVERNMENT 177 H UMAN R ESOURCES 187 I NFORMATION T ECHNOLOGY 197 L IBRARY 213 M AYORS O FFICE 229 P ARKS, R ECREATION & C OMMUNITY S ERVICES 237 P OLICE 261 P UBLIC W ORKS 293 G RANTS S UMMARY 345 G RANTS N ARRATIVES 347 D EBT S ERVICE S CHEDULE 357 GLOSSARY A CRONYMS & A BBREVIATIONS 359 B UDGET T ERMS 361 5 6 SAN BERNARDINO MAYOR AND CITY COUNCIL 2020-2025 KEY STRATEGIC TARGETS AND GOALS 1.FINANCIAL STABILITY a.Secure a long-term revenue source b.Implement, maintain, and update a fiscal accountability plan c.Create a framework for spending decisions d.Minimize risk and litigation exposure e.Create an asset management plan STRATEGIC TARGETS AND GOALS 2.FOCUSED, ALIGNED LEADERSHIP AND UNIFIED COMMUNITY KEY a.Develop and implement a community engagement plan 5 b.Build a culture that attracts, retains, and motivates the highest quality talent 2 20 - 3.IMPROVED QUALITY OF LIFE 20 a.Reduce the burden of homelessness through engagement, collaboration, 20 and alignment with other entities b.Develop a customer service initiative c.Constantly evaluate public safety service delivery models to enhance the quality of service 4.ECONOMIC GROWTH & DEVELOPMENT a.Develop a branding and marketing campaign b.Update the General Plan and Development Code c.Roll out a strategy to create a 21st century urban core 7 FUTURE CITY OF SAN BERNARDINO VISION FOR THE FUTURE WE ENVISION a world class city which capitalizes on its location, the diversity of its people and its economy to create a broad range of choices for its residents in how they live, work, and play. WE ENVISION a thriving city possessing a sustainable system of high-quality education, community health, public safety, housing, retail, recreation, arts and culture and infrastructure. WE ENVISION a vibrant economy with a skilled workforce that attracts employers who seek the unique opportunities the city has to offer and provide jobs that create citywide prosperity. WE ENVISION a model community which is governed in an open and ethical manner, where all sectors work collaboratively to reach shared goals. WE ENVISION a city that is recognized as the business and government center and a home for those seeking a sense of community and the best life has to offer. 8 TEMENT CITY OF SAN BERNARDINO JOB STATEMENT The job of the City of San Bernardino is to create, maintain, and grow economic value in the community. 9 PARADIGM CITY OF SAN BERNARDINO OPERATING PARADIGM The City of San Bernardino is a municipal corporation. The City Council functions as the elected Board of Directors of the corporation, the Mayor as the Chair of the Board, and the City Manager as the appointed CEO. The City needs revenue to pay for services and amenities to maintain the built environment. Income for the corporation comes directly or indirectly from anyone spending money in the City. They are investing in San Bernardino. Each of those investors has a choice whether to spend their money in the City of San Bernardino or another jurisdiction. Therefore, the City is in competition for that investment. The level of service, the amenities, the breadth of choices of lifestyle and the quality of life help to determine where investors will choose to spend their money. Every single interaction we have is an opportunity to win or lose that investment. 10 11 12 13 14 COMMUNITYPROFILE INTRODUCTION TheCityofSanBernardinoisacommunityrichinhistoryandculturaldiversity.Influences ofNativeAmericans,Mexicansettlers,SpanishmissionariesandMormonemigrantscan stillbeseenthroughouttheCitytoday.Fromthedayin1810whenFranciscanmissionary FatherDumetznamedtheareaSanBernardinotothepresent,SanBernardinonestled southoftheSanBernardinoMountainsandwestofthelowerdeserthasbeen recognizedforitsscenicbeautyandstrategiclocation.Today,theCityofSanBernardino servesasthecountyseatandisthelargestcityintheCountyofSanBernardinowitha populationofover213,000. HISTORY SanBernardinocolorfulhistorybeginsintheearlyyearsofthe19thcenturywhen Spanishmissionarieswerethefirstsettlerstotheregion.MissionSanBernardinowas establishedin1810andthemissionaries,alongwiththeAmericanIndiansnativetothe area,divertedwatertothevalleyfromMillCreekforirrigationpurposes.Asaresult,the areaflourished. In1822,CaliforniabecameaMexicanterritory.Graduallythemissionperiodcametoa closeandsooncametheriseoftheSpanishTheabandonedMission SanBernardinodidnotstayvacantforlong.SanBernardinoRanchowasgrantedtothe LugoBrothersin1842andeventuallybecameanimportantpostonthetradingroute knownasthewherepioneertrailblazerslikeKitCarsonandJedediah Strongoftentraveled. In1848,CaliforniajoinedtheUnitedStates.Bythistime,manyrancheros,discouraged byIndianraidsandhorseandcattlestealing,leftthearea.TheLugobrotherseventually soldSanBernardinoRanchotoapartyof500Mormonsettlersin1852thatbuilta stockadearoundtheranchandnameditFortSanBernardino.Thecommunitythrived andwasofficiallyincorporatedasaCityin1854withapopulationof1,200.Atthattime, SanBernardinowasstrictlyatemperancetown,withnodrinkingorgamblingallowed. Asthelastyearsofthe19thcenturywaned,thegiantrailwaycompanieseventuallyfound theirwaytoSanBernardino,changingitfromasleepytownintoanenterprisingcity. Santa Fe,UnionPacificandSouthernPacificallmadeSanBernardinothehuboftheirSouthern Californiaoperations.WhentheSantaFeRailwayestablishedatranscontinentallinkin 1886,thealreadyprosperousvalleyexploded.EvenmoresettlersflockedfromtheEast andpopulationfiguresdoubledbetween1900and1910. 15 COMMUNITYPROFILE TodaySanBernardinohasemergedintoamodernurbancommunitywithabrightfuture. Theenduringspiritandvitalityofpioneersarestillevidentandreflectedinthe prideofcommunity. SanBernardinoCityOperaHouse1882 DowntownSanBernardino1927 QUALITYOFLIFE TheCityofSanBernardinohasadoptedthesharedvaluesofIntegrity,Accountability, RespectforHumanDignity,HonestyandFairness.ThevisionfortheCityistobestrong andprosperous.Cityresidentscanexpectquality,costeffectiveservicesaswellasan excellentpublicsafetyprogram,whichisdedicatedtoprovidingthehighestlevelofpolice andemergencyservices. ThetwohospitalswithintheCitylimits,CommunityHospitalofSanBernardinoandSt. MedicalCenterarebothstateoftheartfacilities.Cityresidentsalsohave accesstothenearbyArrowheadRegionalMedicalCenterandtheworldrenownedLoma LindaUniversityMedicalCenter. With35parksand11communitycenters,residentscanenjoyplaygrounds,swimming, youthsports,adultsports,senioractivities,andspecialinterestclasses.Themenu ofprogramsandservicesincludesapubliclibrarysystemcomprisedofonemainand threelibrarybrancheswhichprovidelife-longlearningtotheworldofideas,information andcreativeexperienceforallcitizensofSanBernardino. 16 COMMUNITYPROFILE Enhancingpublicsafetyisalsoakeypartofimprovingqualityoflife.Inlate2015,the MayorandCommonCouncilapprovedafive-yearPoliceResourcesPlanfocusedon rebuildingswornstaffinglevelsandprovidetheswornstaffwiththetools(largely technology,equipmentandvehicles)neededtodothejob.ThePoliceResourcesPlan alsoseekstoincreasecommunityengagementinstrategiestoreducecrimeandincrease economicdevelopmentopportunities. PortionsofthePlanarefinanciallysupportedbyvoter-approvedMeasuresYYandZthat havebeeninplacesinceNovember2006.Thesemeasuresestablishedanadditional 0.25percentsalestaxthattookeffectinApril2007.UseofMeasureZfundsarereviewed byaMeasureZOversightCommitteeandarereportedonbytheCommitteeannually. Todate,fundshavebeenspentprimarilytohirethePoliceDepartmentpersonnelashigh vacancyratescontinuetobeacountywidechallenge. Location/Transport Theelevationis1,049feetabovesea levelandencompassestheareaof approximately62.24squaremiles.San Bernardinoislocatedapproximately60miles eastofLosAngeles,120milesnortheastof metropolitanSanDiego,and55miles northwestofPalmSprings. Formorethan100years,theCityofSan Bernardinohasbeenamajortransportation linkbetweentheeastandwestcoasts.With rail,freeway,twonearbyInternationalAirports andthePortofLosAngeleswithinan drive,SanBernardinoisthelinktonational markets,Mexico,andthePacificRim.In2015, anewTransitCenteropenedfurther connectingtheCitytomorethantencitiesina twocountyareaandprovidesaccesstotranscontinentalbusconnections. TheMetrolinkcommuterrailservice,availableattheSantaFetrainstation,provideslong distancetransportationtocommutersfromtheSanBernardinoareatomajorcentersof employment,suchasdowntownLosAngeles,andOrangeCounty,within90minutes. Furtherenhancingcommuterconnectivity,anewlightrailprogramisindevelopment extendingservicethroughSanBernardinotoRedlands,California.ThetwoSan Bernardinostopsarestrategicallylocatedintheciviccenterandhospitalitycorridors. 17 COMMUNITYPROFILE ThreestopsareslatedfortheCityofRedlands;ESRI,downtownRedlandsandthe UniversityofRedlands. 1 Employment TheCityofSanBernardinohasalaborforceof85,000with78,600employedresultingin a7.5percentunemploymentrate.Forthepastfiveyears,theCityhasseenasteady2 percentannualdecreaseinunemployment.Belowistableshowingthemajoremployers withinthecity. MajorEmployer(1,000-4,999)Industry BNSFRailwayCompanyRailroads CaliforniaStateUniversity,San Schools-Universities&Colleges Bernardino CommunityHospitalSanBernardinoHospitals SanBernardinoCountySuperintendent Schools ofSchools SanBernardinoCountySheriffCountyGovernment-GeneralOffices CaliforniaDepartmentofTransportationGovernmentOfficesState 1.Source:StateofCaliforniaEmploymentDevelopmentDepartmentSept.2016report. Schools Providingqualityeducationandprogramstoprovidingqualityeducationandprogramsto SanyouthisanimportantprioritytoCityresidents.Highstandardsand emphasisonmasteringthefundamentalsresultedinthesteadyimprovementon standardizedtestscoresandgraduationrates.ManyschoolsintheSanBernardino UnifiedSchoolDistricthavebeennamedCaliforniaDistinguishedSchools.Ifprivate schoolingisapreference,SanBernardinohasmanyprivateschools,fromkindergarten tohighschool. 18 COMMUNITYPROFILE SanBernardinoValleyCollege(SBVC), nowinits90thyear,isacomprehensive communitycollegeofferingafullrangeof degrees,transferprogramstofour-year institutions,andcertificatesinawide rangeofcareers.Astheoriginaland largestoftwocollegesintheSan BernardinoCommunityCollegeDistrict, SBVCisaregionalleaderincareerand technicaleducationwithprogramsin nursing,humanservices,computer SanBernardinoValleyCollege informationtechnology,welding,electrical anddozensmore.TheSBVCmissionistoprovidequalityeducationandservicesthat supportadiversecommunityoflearners.SanBernardinoValleyCollegeserves12,000 studentseverysemester. CaliforniaStateUniversity,San Bernardinoisapreeminentcenterof intellectualandculturalactivityininland SouthernCalifornia.Openedin1965and setatthefoothillsofthebeautifulSan BernardinoMountains,theuniversity servesmorethan20,000studentseach yearandgraduatesabout4,000students CaliforniaStateUniversitySanBernardino annually.Theuniversityoffersmorethan 70traditionalbaccalaureateandmaster'sdegreeprograms,educationcredentialand certificateprograms,andadoctoralprogram.Inrecentyears,CSUSBaddeditsfirst doctorate(educationalleadership),engineeringprogram(computerscienceand engineering)andM.F.A.programsincreativewritingandstudioart/design. NewtotheCityisthemulti-faceted 150,000squarefootLomaLinda UniversityHealthSanBernardino complex.ThecampusishometoSan ManuelGatewayCollege,amulti- specialtymedicalclinicoperatedby SocialActionCommunityHealthSystem (SACHS)andavegetarianrestaurant designedtoshowcasethelongevity- enhancingbenefitsofaplant-baseddiet. SanManuelGatewayCollege& Thefacilityalsofeaturesadowntown LomaLindaUniversityHealthSanBernardino 19 COMMUNITYPROFILE pharmacy.Asafirstofitskind,SanManuelGatewayCollegewillintegratetraining programsinhealthcareerswithclinicalexperience,allowingstudentstobenefitfrom hands-ontrainingandmentoringbyLomaLindaUniversityHealthfacultyandstudents. Recreation,Sports&Culture SanBernardinohasawidevarietyofrecreationalandentertainmentattractions.From playinggolfatoneofSanthreepublicandprivategolfcourses,toa30to 45minutedrivetomountains,skiing,deserts,beaches,resorts,andworld-classcultural andsportingevents,avarietyofactivitiesforallagesisavailabletoresidentsandvisitors. SanBernardinoishometotheInlandEmpire66ers,aClassA-AdvancedMinorLeague affiliateoftheLosAngelesAngelsofAnaheimcompetingintheCaliforniaLeague.The InlandEmpire66ers,namedafterhistoricRoute66,playatthemulti-useSanManuel Stadiumwhichregularlyseats5,000peopleandcanbeexpandedtoseat10,000. LittleLeagueWesternRegionHeadquarters SanBernardinoisalsohometotheLittleLeagueWesternRegionHeadquartersand hoststheregionalplayoffseachyear,with14teamsfrom13westernstatesplayingfor thechancetoadvancetotheLittleLeagueWorldSeriesforthenationaltitle. AnothersportsvenueistheSanBernardinoSoccerComplex,oneofonlyafewpremier soccerfacilitiesinSouthernCalifornia.Currentlyunderamilliondollarrenovation,the50- acrecomplexoffers17fullsizedsoccerfieldsincluding4lightedchampionshipfields. OperatedbytheElmoreSportsGroup,theservesasatrainingcenterfortheSouthern CaliforniaSportsClub,amemberoftheNationalPremierSoccerLeague(NPSL) competingintheWestRegion'sSouthwestConference. 20 COMMUNITYPROFILE Theartsandentertainmentscenecontinuesto thriveinSanBernardino.Therearemultipleart, performingartandconcertvenuesintheCity suchas,thehistoricCaliforniaTheater,Sturges CenterfortheArts,RooseveltBowl,National OrangeShowEventsCenter,GlenHelenand theGarciaCenterfortheArts. ThehistoricCaliforniaTheater,which openeditsdoorsin1928,hostsBroadway playsandmusicalsthatlightupthestageeach year. ThetheaterisalsothehomeoftheSan BernardinoSymphonyOrchestra.Today,the Orchestra,oneoftheoldestandmostprestigiousintheregion,consistentlyreaches unmatchedstandardsofmusicalperformanceunderthedynamicleadershipofMusic DirectorandConductorFrankFetta. OneofthemostpopulareventsistheannualReturntotheRoute66Rendezvous. Inthe1930s,HistoricRoute66,whichrunsthroughdowntownSanBernardino,wasthe firsthighwaytolinkChicagoandtheMidwesttoSouthernCalifornia.Today,theevent coordinatedbytheSanBernardinoAreaChamberofCommerce,unitesthecar culturecommunityanddrawsthousandsofpeople.Thiseventiscompletewithexhibits, vendors,foodbooths,andliveentertainment. Enteringitsthirdyear,SBDFest,coordinated bytheSanBernardinoInternationalAirport, offersathrillingairshow,nationallyknown countrymusicperformers,largeaircraft displays,nostalgiccarshow,andavarietyof foodtrucks,beverageandmerchants.The eventattractsmorethan10,000attendeesto thecityannually. 21 COMMUNITYPROFILE CITYGOVERNMENT Inthe2016generalelection,CityofSanBernardinovotersapprovedanewcityCharter providingforaCouncil-Managerformofgovernment.Underthisgovernanceplan,which iscommontomostCaliforniacities,theelectedMayorandCityCouncilappointsafull- timeprofessionalCityManagerresponsiblefortheday-to-dayadministrationofcity government. TheMayorandCityCouncil(thelegislativebranch)areresponsibleforsettingCitypolicy andallocatingresources.TheCityManagerandstaff(theexecutivebranch)aretasked withrecommendingpolicyandimplementingtheMayoranddirection.EachCity department,officeandagencyisadministeredbyanexecutiveappointedbyandsubject tothedirectionandsupervisionoftheCityManager,excepttheOfficesoftheCouncil, Mayor,CityAttorneyandCityClerk,theLibraryBoardofTrustees,andtheWaterBoard, whichareadministeredbytheirrespectiveexecutiveofficers. TheCityAttorney,CityClerkandCityManagerworkdirectlyfortheentireCityCouncil andreceivedirectiononlyfromthefullbody,actingbymajorityvote,conductedata publiclynoticedmeeting. 22 Overview of FY 2020/21 OperatingBudget ThisOverview Section of the FY 2020/2021OperatingBudget contains the following: Guide to the Budget Document Discussion of General Fund Revenues and Expenditures Discussion of General Fund Reserves Discussion of Other Funds Reserve Policy Description of Fundsand Accounting Policies In order to understand the detailed information throughout the AdoptedBudget document, this overview not only offers guidance in navigating the document, it also providescritical narrative to u Guide to Budget Document Budgets play a crucial role in communicating to elected officials, city employees, and the that can be difficult to grasp at first glance. Although the City has made every effort to make the document as easy to navigate as possible, this section provides the reader with some basic understanding of the various components of the document. The Budget Document is comprised of the following main sections: Transmittal Letter Citizens of San Bernardino Budget Overviewnarrative and graphical information regarding revenues, expenditures and reserves Budget Summary Tablessummary historical information regarding revenues and expenditures; revenue detail, summary of revenues and expenditures by category, budgeted position information Budget Detail by Departmentline item expenditure detail, department overview, goal and accomplishments Capital Improvement Program (CIP) Summary Grant Fundsgrant descriptions, revenues and expenditures Appropriation Limit Debt Service Schedules Budget Glossarydefinitions of common governmental finance terms 23 Overview of FY 2020/21 OperatingBudget Community Profile -history and information regarding the community of San Bernardino source, are housed under one section. The table of contents provides you with page numbers to locate each specific department. 24 Overview of FY 2020/21 OperatingBudget General Fund The FY 2020/21General Fund ,meaning no additional services or programs. Prior to the COVID crisis, a deficit of $1.3 million was projected for FY 2020/21. Staff felt confident that the pre-COVID-19 deficit could be bridged through slight reductions in spending and potential revenue measures including an update to the sideration the anticipated impacts associated with the COVID-19 pandemic, the updated (or post COVID-19) budget estimates reflect a General Fund deficit of $10.3 million. Total General Fund revenues, estimated at $124.1million, are down almost $8 million compared to FY19/20 Midyear Projections estimated just a few months ago. Expenditures however, without increasing services or expanding programs, areestimated at $134.35million, which is an increase of just under 6%, or $7.5million, compared tothe 19/20 Adopted Budget.In order to remedy this deficit position, the Mayor and City Council are presented a number of deficit reduction strategies for consideration.Among these strategies include the one-time use of alternative funding sources, theadoption of the User Fee Study, reorganization of departments in order to eliminate positions, holding some positions vacant, and various operational reductions including education and training.Despite these measures, only $7.25 million ected $10.3 million deficit is addressed. Staff has met with all employee bargaining units, seeking concessions in order to bridge the remaining $3 million deficit. The projected beginning Fund balancefor the General Fundis$24.2 million -down $5.1 million fromJune 30, 2019 due to the use of reserves necessary to supplant revenues in the current fiscal year due to conditions brought on by the COVID-19 Pandemic. If the budget were to be adopted with the existing $10.3 million deficit, the projected ending fund balance in the General Fund would be $13.9 million. 8 Year History -Revenues & Expenditures 180 160 Millions 140 120 100 80 60 40 20 - FY 2013-14FY 2014-15FY 2015-16FY 2016-17FY 2017-18FY 2018-19FY 2019-20FY 2019-21FY 2020-21 ActualsActualsActualsActualsActualsActualsAdoptedEstimatedProposed Actuals RevenuesExpenditures 25 Overview of FY 2020/21 OperatingBudget History & Background the Bankruptcy filing in 2012. Of the many factors that played a role in the Cityfiling for Bankruptcy, none were as critical as the housing crisis and high pension costs. Even though the City has managed to maintain providing the very basic of services; city leaders and the public at large acknowledge more needs to be done in terms of increasing revenues. While the successful emergence from bankruptcy allowed the City to restructure and/or eliminate approximately $76 million in long- structural annual operating deficit. Both the 20- Plan of Adjustment, and the most recent 10-year projection presented to the Mayor and Council illustrated increasing deficits over time, even with suggested cost saving measures fully implemented. The accelerated rate of deficit growth has increased due to a number of factors: In attempting to address serious issues with employee attraction and retention (especially within the Police Department), and after years of employee concessions or no increases, the City implemented a number of salary and benefit increases. FY 2019/20 wasthe third year of both police and non-safety groups MOUs. For police, 3.5% salary increases were implemented for each of the three -safety. For FY 2020/21no cost of living increases are included in the budget, and negotiations with all labor groups is underway. Increases to CalPERS unfunded liability costs, and normal costs, while factored into the Plan of Adjustment projection, have increased at a faster paceprimarily due to changes in CalPERS discount rate assumptions. The discount rate is also known as the assumed rate of return because it's what CalPERS expects its investments to earn during the fiscal year.Calculating the value of the liability using a lower discount rate corresponds to a larger amountof funding that must be set aside today. In 2012, the discount rate(or expected rate of return on investments) was 7.75%, PERS were lower.When CalPERS investment earnings fell below this 7.75% rate, unfunded liabilitiessuddenly and drastically increased.To prevent this from happening in the future, CalPERS has incrementally lowered the discount rate to 7%.So this means that the City has to make larger unfunded liability payments since CalPERS has lowered the amount it expects to receive on gains in investments.For FY 2020/21, total CalPERS payments for both regular and unfunded liability payments are expected to increase by $3,740,722.This includes a pre-payment savings of $912,475by opting to pay for the Unfunded Actuarial Liability in full at the beginning of the fiscal year instead of in monthly installments. 26 Overview of FY 2020/21 OperatingBudget The Economy: Although the City was experiencingsome positive changeswith regard to the local economy, recovery has been slow, and now the economy is in a dire, unknown situation. The exact timetable for businesses reopening remains unknown and therefore it is difficult to predict how long this recession will last, how farour revenues will fall and when an economic recovery will start. Economists, property and sales tax consultants, fiscal policy The median sales price of a home, currently at $267,000 has still not returnedto peak levels of 2006 ($315,000). The County average for median home prices is currently $310,000. SALES VALUE HISTORY THE CITY OF SAN BERNARDINO Single Family Residential Full Value Sales (01/01/2004 -01/31/2019) 27 Overview of FY 2020/21 OperatingBudget A comparison of median income in the City compared to the County and State shows only minor improvement over previous years: Additionally, the unemployment rate in the City has greatly improved from 14.3% in 2012 to 4.8% in 2019: 28 Overview of FY 2020/21 OperatingBudget General Fund Revenues General Fund Estimated Revenues compared to Other Funds Estimated Revenues: All Other Funds, 63,183,026 General Fund, 124,103,367 Total General Fund revenues, estimated at $124.1million, aredowncompared to the midyear estimatewith a decreaseof 6% ($7.9 million). General Fund Estimated Revenues by Category($124,103,367): Use of Money and Property, 899,996 , Charges for services, 1% 5,789,015 , 5% Utility Users Tax, Sales and Use Tax, 23,200,000 , 19% Fines and 32,488,243 , 26% forfeitures, 1,512,000 , 1% Franchise Tax, Property Taxes in 10,130,000 , 8% Lieu of VLF, 18,316,742 , 15% Licenses & permits, 10,987,079 , 9% Intergovernmental, 2,485,000 , 2% Transient Occupancy Tax, 4,381,551 , 4% Investment income, Miscellaneous, Measure Z Sales Tax, 450,000 , 0% 2,781,056 , 2% Other Taxes, 7,900,000 , 6% 2,782,685 , 2% 29 Overview of FY 2020/21 OperatingBudget Sales and Use Tax Sales Tax(not including Measure Z District tax)is the largest revenue source for the City, at 26% of total General Fund revenues. In FY 19/20 Sales and Use Tax made up 29% of cts of Coronavirus. The California Department of Tax and Fee Administration (CDTFA)is responsible for administering the collection and distribution of sales and use tax in California.Including Measure Z, and the county wide Measure I Tax, the city of San 8% on all retail sales within the City.Of the 8%, the City Measure Z (Measure Z is discussed further in its own section below.) The $32,488,243 for fiscal year 2020/21, which is a decline of approximately 5.8%compared to current estimates for FY 19/20.The following industries are expected to decrease due to the Covid- Business & Industry (-6.3%) Autos & Transportation (-6.5%) Restaurants & Hotels (-6.7%) General Consumer Goods (-2.5%) Fuel & Service Stations (-0.5%) Building & Construction (-0.3%) Sales & Use Tax Revenue 38,337,628 35,315,122 34,495,000 33,959,397 32,488,243 27,698,937 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 ActualActualActualActualEstimatedProposed AmountAmountAmountAmountAmountBudget 30 Overview of FY 2020/21 OperatingBudget Property Tax The County of San Bernardino administers the property tax which is imposed on real property (land and permanently attached improvements such as buildings) and tangible personal property (movable property) located within the state. The California property tax is ad valorem, meaning it is based on the value of property rather than on fixed amount or benefit to the property or persons. Proposition 13 limits the real property tax rate to 1% ess approved by voters. Property taxes, including Property Tax in-lieu of Motor Vehicle License Fees (VLF), represent a major source of income for all counties and cities in California. Revenue generated from property tax collections is divided or sharedamong different governmental organizations including the County of San Bernardino, San Bernardino Unified School District and San Bernardino Community College, and various other taxing cally been 17% of the 1% levy. Subsequent to the Citervice to the County Fire Protection District, the City agreed to transfer all of the ad valorem-related property tax revenue and 35% of the VLF In-Lieu property tax revenue. That formula is subject to renegotiation at certain intervals based on various fiscal results that occur in the future that either improve or detract from the net financial position of either the City or County. In FY2017/18 the City successful reduced the share of VLF to the County from 35% to 26.5%. Based on projections inassessed valuations, estimatedVLF revenue for FY 2019/20is $18,316,742 is about a 9% increase ($1,510,842) over the FY 2019/20 adopted budgetestimate. Property Tax Revenue 30,145,233 18,316,742 17,429,345 16,805,900 16,054,643 12,983,755 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 ActualActualActualActualEstimatedProposed AmountAmountAmountAmountAmountBudget 31 Overview of FY 2020/21 OperatingBudget Measure Z (District Tax) 6% of General Fund revenue is from the Measure Z district tax. District taxes are an additional voter-approved transactions tax imposed on goods or services at the location where they are delivered. This tax has to be approved by votersand is added to statewide base tax rate. Measure Z, establishingan additional 0.25% tax on transactions originating in San Bernardinowas approved by the voters in 2006and became effective in April of 2007. Measure Z will sunset in Aprilof 2022 ifvoters do not vote to continue it. Measure Z revenue for fiscal year 2020/21is projected to decreaseby approximately 10% ($868,000) from FY2019/20estimates to$7,900,000. Measure Z Sales Tax Revenue 9,717,123 8,768,000 8,559,046 7,905,634 7,900,000 7,453,728 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 ActualActualActualActualEstimatedProposed AmountAmountAmountAmountAmountBudget Utility User Taxes The Utility Users Tax is also a major revenue source for the City of San Bernardino, comprising 19% of General Fund revenue. It isimposed on users of utilities within the city, such as cable, gas, electric and both land line and cell phones at a rate of 7.75%. Estimates in the FY2020/21ProposedBudget are $23,200,000, which represents a 0.43% decrease from FY19/20 estimates. Utility User Tax Revenue 23,986,813 23,666,459 23,591,923 23,300,000 23,200,000 22,924,522 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 ActualActualActualActualEstimatedProposed AmountAmountAmountAmountAmountBudget 32 Overview of FY 2020/21 OperatingBudget Licenses & Permits The City also generates significant revenues from issuing licenses and permits. The City issues permits for activities that include building permits, fire code permits and plan checks. The city also generates significant revenue from issuing Business Registrations. The revenue for Licenses and Permits for FY 2020/21is projected to be $10,987,079, which is flat compared to attributed to Business Registration revenue. Licenses And Permit Revenue 11,250,755 10,987,079 10,987,079 10,895,673 10,669,432 9,801,168 FY 2015/16FY 2016/17FY 2017/18FY 2018/19FY 2019/20FY 2020/21 ActualActualActualActualEstimatedProposed AmountAmountAmountAmountAmountBudget Franchise Fees Overall, franchise fees are projecting to remain flat ($10,130,000) compared to current Water Fund Contribution The City recently completed a joint-study with the Water Department related to costs that can be reimbursed to the City from the Water Department based on impacts to City streets and right-of-ways as a result of Water and Sewer operations. Proposition 218, approved by California voters in 2006, amended the State Constitution to establish the process by which public agencies can raise taxes or service fees.Based on the legalities of Proposition 218,the contribution from the Water Fund to the City must be developed with a defensible methodology and, based on legal interpretation, cannot include reimbursement for public safety costs. The FY 2020/21revenue estimate is$2.39 million, which is an increase of12% ($293,556) over the estimate included in the FY 2019/20Adopted Budget.This increase is due to the City expending more in qualifying CIP projects in FY 2018/19. 33 Overview of FY 2020/21 OperatingBudget General Fund Expenditures General Fund Estimated Expenditures compared to Other Funds Estimated Expenditures: All Other Funds, 59,513,610 General Fund, 134,355,805 General Fund expendituresare estimated at $134.35 million.The FY 2019-20General Fund Budget does not include anyadditional services or programs.CIP funds are not included in this chart. General Fund Proposed Expenditures:$134,355,805 Police 84,558,984 63% Parks Recreation & Community 4,193,147 3% Public Works 16,788,078 13% Library 1,872,139 1% Community & Finance Economic Assessment Districts City City Attorney 3,735,783 Development 120,000 Manager2,645,543 3% City 5,539,879 General 0% 3,132,592 2% Council 4% Government 2% Human ResourceMayor City Clerk 859,599 8,279,645 1,274,413 446,949 909,056 1% 6% 1%0% 1% 34 Overview of FY 2020/21 OperatingBudget Key factors driving General Fund Expenditures upward include: Increased CalPERS unfunded liability payment costs (discussed in the first part of this overview). For FY 2019/20, the CalPERSunfundedliability payment increased by$2,768,780 to $26,519,262.This includes a pre-payment savings of $912,475by opting to pay in full at the beginning of the fiscal year instead of in monthly installments. Increased salary and benefit costs related to increased PERS normal cost rates, increases to Health costs,and merit increasestotals $1.8 million. Ofthis, $914,000 is due to the increase in Pers rates.No increases are included for cost of living adjustments or health insurance allowances. In addition, part-time salaries have increased by $90,000 due largely to increasesto the minimum wage. Increasedsalary and benefit costs, as well as increased premiums for workers compensation and liability insurance drove up internal service charges by approximately $1.5 million. Increases to the cost of Outside Legal Services has increased theCity Attorneys budget by a net total of $325,000. In FY 2019/21, the body-worn camera contract was funded through Asset Forfeiture Funds. This year, the General Fund has reabsorbed thiscost, increasing the General Fund budget by $287,000. Department Changes The City took this opportunitytorealign somedepartmentsduring the course of the current fiscal year. Some of the notable changes are listed below: Code enforcement was transferred from the Police Department to Community & EconomicDevelopment. Land Development and Property Maintenance were transferred from Community &EconomicDevelopmentto Public Works. Animal Control Services have been established as their own department and recruitment for a Director is underway. Until a director is hired the Police department will continue to manage Animal Control. The recruitment function was Human Resources Department. 35 Overview of FY 2020/21 OperatingBudget Staffing Changes For fiscal year 2020/21, the number offull-timefunded positions is 641which isa decrease from 646in fiscal year 2019/20. Full-time Funded Positions 760 740 746 730 720 721 700 680 660 646 640 641 620 600 580 FY 2016-17FY 2017-18FY 2018-19FY 2019-20FY 2020-21 AdoptedAdoptedAdoptedAdoptedProposed Animal Control 1.00 Animal Control Manager& 2.00 Animal Control Officers were deleted in order to establish the Director Of Animal Services (U)during the 19/20 fiscal year. C edin March 2020, therefore 1.00FTE has been deleted from this Office. during FY 19/20: o 1.00 Assistant To The Mayor I (U) o 1.00 Mayor's Chief Of Staff (U) o 1.00 Senior Customer Service Representative (U) 1.00 Senior Human Resources Technicianwas transferred to Human Resources with the recruitment function. 36 Overview of FY 2020/21 OperatingBudget Community& Economic Development Transferred 4.00 FTEto Public Works with the transfer of the Land Development Division.: o 1.00 Construction Inspector II o 1.00 Engineering Assistant II o 1.00 Engineering Assistant III o 1.00 Senior Civil Engineer/Division Manager (U) 8.00 FTE were transferred from the Police Department with the transfer of Code Enforcement: o 1.00 Code Enforcement Officer I o 3.00 Code Enforcement Officer II o 1.00 Code Enforcement Officer III o 2.00 Customer Service Representatives o 1.00Senior Office Assistant. 1.00 Building Official was added when Code Enforcement was transferred from Police. Finance The City term endedin March 2020, therefore 1.00FTE has been deleted from this Office. Human Resources 1.00 Senior Human Resources Technicianwas transferred to Human Resources with the recruitment function. during FY 19/20: o 1.00 Assistant To The Mayor I (U) o 1.00 Mayor's Chief Of Staff (U) o 1.00 Senior Customer Service Representative (U) Parks, Recreations,and Community Services 1.00Recreation Therapist was reclassified to aCommunity Services Center Supervisorduring FY 19/20. Police Department 8.00 FTE were transferred toCommunity & Economic Developmentwith the transfer of Code Enforcement: o 1.00 Code Enforcement Officer I o 3.00 Code Enforcement Officer II o 1.00 Code Enforcement Officer III o 2.00 Customer Service Representatives o 1.00Senior Office Assistant. 37 Overview of FY 2020/21 OperatingBudget 1.00 Sergeantand 1.00 Police Captain were eliminated at Midyear as was budget reduction strategies. Public Works Transferred 4.00 FTEfrom Community & Economic Developmentwith the transfer of the Land Development Division: o 1.00 Construction Inspector II o 1.00 Engineering Assistant II o 1.00 Engineering Assistant III o 1.00 Senior Civil Engineer/Division Manager (U) 38 Overview of FY 2020/21 OperatingBudget General Fund Reserves At the FY 2019/20 midyear update the General Fund was anticipated to end the year with a small surplus of just over $100,000 and a projected ending fund balance of $27.27 million. However, due to the impact on revenues as a result of the COVID-19 pandemic, staff now estimates ending the fiscal year with a deficit of $5,094,251, and therefore drawing from reserves in order to finish the year. Therefore, the projected beginning fund balance for FY 20/21 is $24.18 million. If the budget is adopted with the current $10.3 million deficit, reserves would be decreased to $13.9 million. FY 2019/20 Midyear Revised FY 2020/21 Adopted Estimated Estimated Proposed Budget Actuals Actuals Budget Analysis of Reserve Policy Targets 126,883,000 132,098,468 126,903,574 124,103,367 Estimated Revenues: (126,827,000) (131,997,825) (131,997,825) (134,355,805) Estimated Expenditures: 56,000 100,643 (5,094,251) (10,252,438) Operating Surplus/(Deficit): 31,543,452 31,543,452 29,276,621 24,182,370 Beginning Fund Balance July 1: 56,000 100,643 (5,094,251) (10,252,438) Operating Surplus/(Deficit) (2,367,474) Carryovers 31,599,452 29,276,621 24,182,370 13,929,931 Projected Ending Fund Balace June 30: FY 2019/20 FY 19/20 FY 19/20 FY 2020/21 Variance from Adopted Midyear Revised Proposed Target Budget Estimated Estimated Budget Over/(Under) Reserves by Category: Operating Reserve: $ 19,024,050$ 19,024,050$ 19,024,050$ 13,929,931$ (6,223,439) Emergency Reserve - 15%of adopted budget 12,575,40210,252,5715,158,320$ -$(13,435,581) Economic Contingency Reserve -10% of adopted budget Special Reserves: Risk Management Reserve Reserve for Continuing Appropriations/Carryovers City Facilities/CIP Reserve Unassigned Combined Reserves:$ 31,599,452$ 29,276,621$ 24,182,370$ 13,929,931$(19,659,020) A copy of the General Fund Reserve Policy included at the end of this overview section. 39 Overview of FY 2020/21 OperatingBudget Other Funds Other funds include Capital Improvement Program (CIP) funds and Internal Service Funds. The Public Works Departmentworkedclosely with the Finance Department to develop the Five-Year CIP which will bepresented to the Mayor and Council at the June th 4Special Meeting.The CIP is not included in this document. Overall, Internal Serv Technology, and Fleet Services) are balanced from a cash perspective, but as was FY 2018/19 Annual Financial Report and Auditon February 19, 2020internal service funds should operate in a manner that covers long-term liabilities and replacement costs of major equipment. Unfortunately, the City has not had the resources to accomplish this but continues to explore ways to incrementally remedy this. Budget Calendar City of San Bernardino FY2020/21Budget Schedule Action/EventDate Budget& CIPKickoff MeetingJanuary 27, 2020 *Deliverables DueFebruary 21, 2020 City Council Meeting: Midyear UpdateFebruary 19, 2020 Finance Reviewof Budget SubmittalsFebruary 11, 2019 March 7, 2019 Finance/Department MeetingsFebruary 21 March 14, 2020 City Manager Review MeetingsMarch 1627, 2020 City Council Meeting: COVID-19UpdateApril 15, 2020 City Council Meeting: Budget OverviewMay 21, 2020 City Council Meeting: Budget WorkshopJune 2, 2020 City Council Meeting: Budget Presentation -CIPJune 10, 2020 City Council Meeting: Public HearingJune 17, 2020 City Council Meeting: Budget AdoptionJune 17, 2020 40 Overview of FY 2020/21 OperatingBudget Budgeting & Accounting Policies November of 2016, residents voted to approve a new City Charter, establishing the City -oters citywide while the seven (7) Councilmembers are elected by voters within their respective wards. The City Manager provides overall management and supervision of all City departments. The City provides the following services: public safety (police), highways and streets, health and social services, culture-recreation, public improvements, community development (planning, building and zoning), and general administrative services. Budgetand Financial Forecasting The City budgets on an annual basis, but also conducts financial planning over a ten-year timeframe. This is done to ensure that decisions are made within a larger financial perspective. Annual budget decisions, particularly in the General Fund, are made such that resources and requirements balance over the ten-year plan. The Charter of the City of San Bernardino, California Section 702. Budget and Capital Improvement Program The budget shall provide a complete financial plan of all City funds and activities for the ensuing fiscal year and, except as required by law or this Charter, shall be in such form as the City Manager deems desirable or the Council or Mayor may request for effective management and understanding of the relationship between prepare and submit a multi-year capital improvement plan (CIP). The CIP shall be revised and extended each year with regard to capital improvements still pending or in the process of construction or acquisition. by the Government Finance Officers Association (GFOA) for distinguished budget presentation Section 703. Council Action on the Budget and Capital Improvement Plan The Council shall publish a general summary of the budget and CIP and hold one (1) or more public hearings. After the public hearing(s), the Budget and CIP shall be adopted as they may be amended, by the Council before the beginning of each fiscal year. 41 Overview of FY 2020/21 OperatingBudget City Manager Proposed Budget Section 401. Powers and Duties The City Manager shall: (f) Prepare and submit the annual budget and capital improvement program to the Mayor and Council and implement the final budget approved by the Council to achieve the goals of the City. Section 701. Submission of Budget and Budget Message At least sixty (60) days prior to the beginning of each fiscal year, the City Manager shall prepare and submit to theMayor and Council the proposed budget and an budget both is fiscal terms and in terms of the work programs, linking those programs to organizational goals and community priorities. It shall outline the proposed financial policies of the City for the ensuing fiscal year and the impact of those policies on future years. It shall describe the important features of the budget and indicate any major changes from the current year in financial policies, expenditures, and revenues, together with the reasons for such changes. It shall resources through debt issues, and include other such material as the City Manager deems desirable. Section 702. Budget and Capital Improvement Program The budget shall provide a complete financial plan of all City funds and activities for the ensuing fiscal year and, except as required by law or this Charter, shall be in such form as the City Manager deems desirable of the Council or Mayor may request for effective management and understanding of the relationship between prepare and submit a multi-yearcapital improvement plan (CIP). The CIP shall be revised and extended each year with regard to capital improvements still pending or the process of construction or acquisition. s set by the Government Finance Officers Association (GFOA) for distinguished budget presentation. City Council Action Section 703. Council Action on the Budget and Capital Improvement Plan The Council shall publish a general summary of the budget and CIP and hold (1) or more public hearings. After the public hearing(s), the Budget and CIP shall be adopted, as they may be amended, by the Council before the beginning of each fiscal year. 42 Overview of FY 2020/21 OperatingBudget Annual Budget Process Mid-Year Budget Review stth ear begins July 1andends on June 30. Preparation for the annual budget process actually begins with a mid- February, City departments are asked to estimate what their actual expenditures and th revenues willbe at June 30based on actual expenditures and revenues received through December (the first half of the fiscal year). Finance Department staff analyzes the departmental estimates and makes adjustments to the estimates as needed. A report is then presented to the Mayor and Council which not only details what year-end expenditures and revenues are estimated to be, but also gives a preliminary first estimate Preliminary Budget Preparation Departments are given their budget instructions in December. The budget instructions include: bottom-line departmental budget amounts, personnel costs for currently authorized budgeted positions, costs for internal service charges, instructions on how to use the automated budget system and current year revenue information. City departments are essentially held to the same bottom-line budget amounts as allocated in the current budget year with adjustments for changes in internal service charges, negotiatedchanges in personnel costs, increases/decreases in retirement and health benefit costs, and any other specific changes approved by the Director of Finance and City Manager. Internal Service Departments (Information Technology(IT), Fleet Services, and Risk Management) prepare their expenditure and revenue budgets and then Finance develops the allocation of these programs to other City departments. Preliminary Budget Review Budget submittals are due back in Finance in January for review and analysis before submittal to the City Manager. Finance staff makes adjustments to departmental submittals as needed. Throughout the months of January-March, budget meetings are held with individual City departments, Finance staff, and the City Manager. During the meetings, departments present their budget submittals and explain any requests for increased funding. Upon completion of meetings with each individual department, the City Manager makes final adjustments to the departmental requests. A preliminary budget document is developed which presents the cost of providing service to the community at current levels (no service reductions are included in the Preliminary Budget Document). The Preliminary Budget Document also presents the estimated funding resources available, given the current economic outlook, legal restrictions, and the availability of state and federal funding. The Preliminary Budget Document is presented to the Mayor and Council in May. 43 Overview of FY 2020/21 OperatingBudget Final Budget Adoption A series of special Council meetings are held in the month of June to review the budget. Departmental suggestions for revenue enhancements and expenditure reductions are presented to the Mayor and Council for their consideration. By June 30th, the Council adopts a balanced budget or spending plan in which expenditures do not exceed revenues through passage of a resolution. Budgetary Control and Accounting The City utilizes the following general procedures in establishing its annual budgets: general operations. Such annual budget includes proposed expenditures and estimated revenues for all Governmental Fund Types. The City Manager or designee is authorized to administratively transfer budgeted amounts (with the exception of personnel accounts) within departments up to $25,000. Any other transfers or amendments to the budget required the approval of the City Council. Actual expenditures may not exceed budgeted appropriations at the department level for the General Fund and at the fund level for all other budgeted funds. The budget figures used in the financial statements are final adjusted amounts. The budget is formally integrated into the accounting system and employed as a managed control device during the year for all funds. Budgets for the budgeted Governmental Fund Types are adopted on a basis consistent with generally accepted accounting principles. At fiscal year-end, operating budget appropriations lapse; however, incomplete capital improvements, equipment and contractual appropriations and can be carried over to the following year upon approval by the Mayor and Common Council. Significant Accounting Policies Reporting Entity present the activities of the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally units are combined with data of the primary government. Each discretely presented component unit, on the other hand, is reported in a separate column in the combined 44 Overview of FY 2020/21 OperatingBudget financial statements to emphasize it is legally separate from the government. Each blended and discretely presented component unit has a June 30 year-end. Because these blended units are legally separate entities, budgets for these entities are adopted separately by their respective boards and not included in this document. Discretely presented Component Units: The Municipal Water Department (Department) of the City serves all the citizens of the City and is governed by a board whose members are appointed by the mayor of the City. The Department operates three enterprise funds: the Water utility, Sewer Utility and Geothermal utility Enterprise Funds. Each of the d as separate enterprise funds. Included with the Joint Powers Authority, the San Bernardino Public Safety Authority and the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority, all of which are reported as blended component units of the Department. Complete financial statements and budgets of the individual component units can be obtained directly from their administrative offices. Municipal Water Department of the City of San Bernardino 1350 South E Street San Bernardino, CA 92408 Measurement Focus, Basis of Accounting, and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations of fund balance represent management equity through capital grants and capital contributions from developers, customers or other funds. 45 Overview of FY 2020/21 OperatingBudget Fund Structure and Description The City has the following fund types and account groups: Governmental funds Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting and budgeting. Under the modified accrual basis of accounting revenues are recognized when susceptible to accrual (i.e., when they thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year-end. Expenditures are recorded when the related fund liability is incurred, except for un-matured interest on general long-term debt which is recognized when due, and certain compensated absences and judgments and claims which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Sales taxes collected and held by the state at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at that time. Entitlements and shared revenues are recorded at the time of receipt or earlier. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund revenues and expenditures that are not required to be accounted for in another fund. The Federal and State Grants Fundis used to report various grants awarded to the City by Federal, State, and local government not otherwise accounted for in the General Fund or Capital Projects funds. The Low and Moderate Income Housing Fundis used for the continued maintenance and operations of low and moderate income housing project activities of the former redevelopment agency. This fund was established on February 1, 2012, when the City elected to become the Housing Successor to the housing related activities of the former redevelopment agency. The special revenue fundsaccount for revenue sources that are legally restricted to expenditure for specific purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being financed by proprietary funds. 46 Overview of FY 2020/21 OperatingBudget The capital projects fundsaccount for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Proprietary fundsare accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting and budgeting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies allapplicable FASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund types: Enterprise fundsare used to account for those operations that are financed and operated in a manner similar to private business or where the council has decided that the determination of revenues earned costs incurred and/or net income is necessary for management accountability. Fiduciary fundsaccount for assets held by the City in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the City holds for others in an agency capacity. Internal ServiceFunds account for operations that provide services to other departments or agencies of the City, or to other governments, on a cost-reimbursement basis.These include t Technology Fund, and the Fleet fund. These funds collect Internal Service Charges (ISCs) to pay for their services. ISCs are a major resource for these programs, although some of the funds receive additional revenue to offset these costs. Included in these costs are staffing to administer each program, as well as maintenance and operational costs. Drivers Driver data is typically based on service data from a time period: the last completed fiscal year, a single point in time (e.g. July 1), or on budgetary information for the current fiscal year. For some instances, data may be based on a rolling three year average in order to smooth out the impact of special projects or unusual circumstances. Size of operating budget Size of payroll FTE (full-time employee equivalent) Square footage of facilitiesbased on square footage occupied by a program area Number of computers Number of telephones Number, classification, and maintenance costs (three year average) of vehicles Fuel usage based on average usage from the last three completed fiscal years 47 Overview of FY 2020/21 OperatingBudget associated with a department The methodology used to calculate drivers typically remains consistent from year to year. After careful review, driver allocations that no longer accurately reflect the proportion of services delivered in the long-term are recalculated. No significant methodology changes or updates are included for FY 2019/20. Liability 50% Size of payroll / 50% Actual claims paid Workers Compensation -50% Size of payroll / 50% percentage of claims paid Information Technology - Fleet Prior full fiscal year actuals / Projections of current fiscal year Fuel usage & maintenance costs The drivers are updated each year to reflect the most current data available. This update may have an impact on the proportion collected from an individual program area for a specific support function. Currently, Internal Service budgets are allocated to each department and then sub divided to programs based on salary ratios. GovernmentalProprietaryFiduciaryInternal Service FundsFundsFundsFunds General FundIntegrated Waste Agency FundFleet Fund Federal and State Successor Information Grants FundWater FundAgencyTechnology Low and Mod Income Liability Housing Fund Workers Sales and Road FundCompensation Other Governmental Funds 48 Overview of FY 2020/21 OperatingBudget General Fund Reserve Policy 1.General Fund Operating Reserve:It shall be the policy of the City of San Bernardino to maintain a General Fund operating reserve equal to 25% of General Fund budget appropriations. This reserve is to be further broken down as follows: A.An Emergency Reserve of 15% -This reserve account is established for the purpose of addressing any extremely unusual and infrequent occurrences, such as a major natural disaster or a major unforeseen legal settlement or judgment. Utilization of the Emergency Reserve may only occur after the declarationof an emergency by a majority of the City Council. Following the resolution of the emergency, staff must present a plan to the Mayor and City Council to return the Emergency Reserve to the 15% minimum level as quickly as is practicable given the unique circumstances and requirements of each emergency. B.An Economic Contingency Reserve of 10% -This reserve account is established for the purpose of providing a mechanism to allow for a measured and thoughtful reduction in expenditures during times of economic downturn. Utilization of the Economic Contingency Reserve requires approval by a majority of the City Council. When it is determined that the economic downturn present a plan to the Mayor and City Council to return the economic contingency reserve to the 10% minimum level over a period of no more than five years. If the General Fund operating reserve exceeds 30% of General Fund budget appropriations, staff is required to present a plan to the Mayor and City Council to utilize excess funds consistent with its adopted Goals and Objectives to a point that the balance is again consistent with the policy. Uses could include accelerating funding into the special reserves noted below in this policy; capital projects, vehicle, or equipment purchases not originally planned for the current fiscal year; early repayment of outstanding debt obligations; or other expenditures of a one-time nature. If an action of the City Council for a reason other than those described above reduces the General Fund operating reserve balance below the 25% level required by this policy, staff must include an allocation to reserves in the following budget cycle sufficient to restore the reserve balance to the 25% minimum balance required by this policy. 2.General Fund Special Reserves:It shall be the policy of the City of San Bernardino to establish General Fund special reserves to provide funding for future anticipated liabilities and capital needs. Thesereserves shall be segregated into the following four accounts: 49 Overview of FY 2020/21 OperatingBudget A.Risk Management Reserve This reserve account is established to fund compensation claims against the City. Its balance will be initially determined, and thereafter adjusted, based on the balance of available reserve funds after meeting the General Fund Operating Reserve requirement and then giving consideration to both the outstanding balance of claims as well as to the anticipated timing of claim payments. B.City Facilities Reserve This reserve account is established to fund the cost of replacing city buildings and park facilities. Its balance will be initially determined, and thereafter adjusted, based on the balance of available reserve funds after meeting the General Fund Operating Reserve requirement and then giving consideration to the facilities needs analysis maintained by the Public Works department. C.Vehicles and Equipment Reserve This reserve account is established to fund the cost of replacing General Fund-funded city vehicles and major equipment (including technology equipment). Its balance will be initially determined, and thereafter adjusted, based on the balance of available reserve fundsafter meeting the General Fund Operating Reserve requirement and then giving consideration to the vehicle and equipment assessment needs analyses maintained by the Fleet division and the Information Technology department. D.Infrastructure Reserve This reserve account is established to provide additional funding for the cost of replacing city infrastructure such as roads, sidewalks, and storm drains. These funds are to supplement dedicated non- General Fund revenue streams and competitive grants that also fund these types of projects. These funds may also provide for the match requirement on a grant when other resources are not available. No specific balance target is spelled out by this policy, but the reserve is established for the receipt of funds for this purposes when directed by the Mayor and City Council. The goal for General Fund special reserves is to fund at a level sufficient to address anticipated requirements over a projected period of 30 years, subject to availability of funds and prioritization of funding between the four categories of special reserves by the Mayor and City Council. As a part of each annual budget presented to the Mayor and City Council, staff will update the balances for the four categories of special reserves and any anticipated utilization or additions to the General Fund special reserves. 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 NOTES From 2019-20 Authorized to 20-21 Proposed +1.00) Code Enforcement Officer III transferred from Police (-1.00) Animal Control Manager(-2.00) Animal Control Officers(+1.00) Director Of Animal Services (U) (-1.00) City Attorney position deleted after expiration of term.No changesNo changes(+1.00) Transfer of Mayor's Chief of Staff from the Mayor's Office(+1.00) Transfer of Assistant to the Mayor I from the Mayor's Office(+1.00) Transfer of Customer Service Representative from the Mayor's Office(-1.00) of Senior Human Resources Technician to Human Resources(-1.00) City Treasurer position deleted after expiration of term.(+1.00) Code Enforcement Officer I transferred from Police(+3.00) Code Enforcement Officer II transferred from Police((+2.00) Customer Service Representatives transferred from Police(+1.00) Senior Office Assistant transferred from Police(+1.00) Building Official was added when Code Enforcement was transferred.(-1.00) Construction Inspector II transferred to Public Works(-1.00) Engineering Assistant II transferred to Public Works(-1.00) Engineering Assistant III transferred to Public Works(-1.00) Senior Civil Engineer/Division Manager (U) transferred to Public WorksNo changesNo changes(+1.00) of Senior Human Resources Technician from the City Manager's OfficeNo changesNo changes(-1.00) Transfer of Mayor's Chief of Staff to the City Manager's Office(-1.00) Transfer of Assistant to the Mayor I to the City Manager's Office(-1.00) Transfer of Customer Service Representative to the City Manager's Office(-1.00) Recreation Therapist was reclassified to (+1.00) Community Services Center Supervisor(-1.00) Code Enforcement Officer I to CED(-3.00) Code Enforcement Officer II to CED(-1.00) Code Enforcement Officer III to CED(-2.00) Customer Service Representatives to CED(-1.00) Senior Office Assistant. to CED(-1.00) Sergeant at Midyear as part of the Police Department’s 19/20 budget reduction strategies.(-1.00) Police Captain at Midyear as part of the Police Department’s 19/20 budget reduction strategies.(+1.00) Construction Inspector II transferred from CED(+1.00) Engineering Assistant II transferred from CED(+1.00) Engineering Assistant III transferred from CED(+1.00) Senior Civil Engineer/Division Manager (U) transferred from CED ALL FUNDS 641.00 2.004.009.000.000.002.00 23.0030.0023.0010.0013.0011.0021.00 17.00 365.00111.00 CITY OF SAN BERNARDINO 2020-21 Proposed 0000 646.00 3.004.009.001.000.009.005.00 25.23.0013.0011.0021. 25.0015.00 375.00107.00 AUTHORIZED FULL-TIME POSITIONS BY DEPARTMENT2019-20 Authorized 0000 0000 00 721.00 5.001.007.009.004. 25.14.0011.0023.0025.0014.0011.0030.00 14. 424.104. 2018-19 Authorized 746.00 6.001.008.009.004.00 25.0027.00 19.0011.0016.0027.0015.0011.0031.00 425.00 111.00 2017-18 Authorized olice Department Animal ServicesCity Attorney's OfficeCity Clerk's OfficeCity Council OfficeCity Manager's OfficeCity Treasurer's OfficeCommunity & Economic DevelopmentEconomic & Housing DevelopmentFinance Human ResourcesInformation TechnologyLibraryMayor's OfficeParks, Recreation and Community ServicesPPublic Works Total 71 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT City Attorney General Fund Municipal legal service Administrative Analyst II/Assistant Of Elective Officer (U)3211 Chief Assistant City Attorney (U)1100 City Attorney (U)1110 City Attorney Investigations Supervisor (U)1000 Deputy City Attorney I (U)1000 Deputy City Attorney III (U)2200 Deputy City Attorney IV (U)2200 Executive Assistant To The City Attorney (U)1100 Legal Administrative Assistant (U)1111 Legal Secretary I (U)1100 Legal Secretary II (U)2200 Office Assistant (U)2100 Senior Deputy City Attorney (U)1000 Municipal legal service Total191432 General Fund Total191432 City Attorney Total191432 72 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT City Clerk General Fund Administration Chief Deputy City Clerk (U)0.90.90.90.9 City Clerk (U)0.850.850.850.85 Deputy City Clerk (U)0.90.90.90.9 Records Management Specialist (U)0.05000 Senior Customer Service Representative (U)0.40.400 Senior Office Assistant (U)0.750.750.750.75 Administration Total3.853.83.43.4 Elections Chief Deputy City Clerk (U)0.050.050.050.05 City Clerk (U)0.10.10.10.1 Deputy City Clerk (U)0.050.050.050.05 Elections Total0.20.20.20.2 Records Management Chief Deputy City Clerk (U)0.050.050.050.05 City Clerk (U)0.050.050.050.05 Deputy City Clerk (U)0.050.050.050.05 Records Management Specialist (U)0.95000 Senior Customer Service Representative (U)0.60.600 Senior Office Assistant (U)0.250.250.250.25 Records Management Total1.9510.40.4 General Fund Total6544 City Clerk Total6544 73 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT City Council General Fund City Council Councilperson7777 City Council Total7777 Council Support Administrative Analyst II1000 Administrative Assistant To City Council (U)1211 Council Administrative Supervisor (U)1111 Executive Staff Assistant To City Council (U)1100 Council Support Total4422 General Fund Total111199 City Council Total111199 74 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT City Manager Cable Television Fund CATV Iemg Broadcast Engineering Coordinator1000 CATV Total1000 Cable Television Fund Total1000 General Fund Administration Administrative Analyst II0001 Administrative Assistant To City Manager (U)00.50.50.5 Administrative Services Officer (U)0001 Assistant City Manager10.750.751 Assistant To The City Manager (U)0.850.2500 Assistant To The Mayor I (U)0001 City Manager (U)0.9111 Executive Assistant To The City Manager (U)1111 Mayor'S Chief Of Staff (U)0001 Neighborhood & Cust Svcs Ops Mgr (U)000.250.25 Senior Customer Service Representative (U)0001 Administration Total3.753.53.58.75 Administrative Services Administrative Analyst I (Flex)0100 Administrative Analyst II0010 Administrative Services Officer1110 Human Resources Analyst1000 Human Resources Technician1000 Senior Human Resources Technician0110 Administrative Services Total3330 Air Quality/Rideshare Administrative Assistant To City Manager (U)0.50.50.50.5 Assistant To The City Manager (U)0.15000 Air Quality/Rideshare Total0.650.50.50.5 CATV Iemg Broadcast Engineering Coordinator0111 CATV Total0111 Communication & Community Relations Administrative Assistant To City Manager (U)0.25000 Assistant City Manager00.250.250 City Manager (U)0.05000 Community Engagement Specialist0010 Manager Of Communications1000 Public Affairs Specialist0001 Communication & Community Relations Total1.30.251.251 Customer & Neighborhood Services Assistant To The City Manager (U)00.7500 Neighborhood & Cust Svcs Ops Mgr (U)000.750.75 Sb Direct Call Taker (Bilingual)4444 Senior Sb Direct Call Taker (Bilingual)1000 Customer & Neighborhood Services Total54.754.754.75 Grants Coordination/Intergovermental Relations Administrative Assistant To City Manager (U)0.25000 75 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT City Manager (U)0.05000 Grants Coordination/Intergovermental Relations Total0.3000 Violence Intervention Community Intervention Program Manager (U)1111 Violence Intervention Total1111 General Fund Total15141517 City Manager Total16141517 76 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Community & Economic Development Home Improvement Part 14.239 Administration Community Development Block Grant (Cdbg) Coordinator0000.15 Housing Division Manager (U)0000.15 Administration Total0000.3 Home Improvement Part 14.239 Total0000.3 General Fund Administration Director Of Community & Economic Development (U)0011 Director Of Community Development (U)0.250.2500 Executive Assistant10.50.50.5 Executive Assistant To Director (U)1111 Senior Management Analyst1111 Administration Total3.252.753.53.5 Building and Safety Building Inspector I (Flex)0122 Building Inspector Il3211 Building Official0001 Chief Building Official & Building & Safety Division Manager (U)1100 Community Development Technician1333 Construction Inspector II0.50.50.50 Development Services Technician4000 Director Of Community Development (U)0.30.300 Executive Assistant0.50.50.50.5 Senior Plans Examiner1000 Building and Safety Total11.38.377.5 Enforcement/Beautification Code Enforcement Officer I0001 Code Enforcement Officer II0003 Code Enforcement Officer III0001 Customer Service Representative0002 Senior Office Assistant0001 Enforcement/Beautification Total0008 Land Development Construction Inspector II1.50.50.50 Director Of Community Development (U)0.150.1500 Engineering Assistant I (Flex)1100 Engineering Assistant II0010 Engineering Assistant III1110 NPDES Coordinator1100 NPDES Inspector I (Flex)0100 Senior Civil Engineer/ Division Manager (U)1110 Land Development Total5.655.653.50 Planning Assistant Planner (Flex)0211 Associate Planner4233 Director Of Community Development (U)0.30.300 Executive Assistant0.5000 Planning Division Manager (U)1111 Senior Planner0100 Transportation Planner1000 Planning Total6.86.355 77 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT General Fund Total27231924 Community Development Block Grant Administration Accountant III0011 Administrative Analyst I0011 Administrative Analyst II0011 Administrative Assistant0011 Community Development Block Grant (CDBG) Program Coordinator0010.85 Housing Division Manager (U)0010.85 Administration Total0065.7 Community Development Block Grant Total0065.7 Community & Economic Development Total27232530 Economic & Housing Development General Fund Administration Economic Development Analyst (U)1000 Administration Total1000 Economic Development Director Of Economic And Housing Development (U)1100 Economic Development Total1100 General Fund Total2100 Community Development Block Grant Administration Accountant III1100 Administrative Analyst II0100 Community Development Block Grant (CDBG) Program Assistant0200 Community Development Block Grant Coordinator1100 Community Development Block Grant Program Assistant 2000 Housing Division Manager (U)1100 Management Analyst Ii/Assistant To The City Manager1000 Administration Total6600 Community Development Block Grant Total6600 Economic & Housing Development Total8700 78 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Finance General Fund Accounting Accountant I (Flex)1000 Accountant II1111 Accountant III1111 Accounting Division Manager (U)1011 Accounting Technician2222 Deputy Director Of Finance (U)0011 Deputy Director Of Finance/Budget Manager (U)0100 Principal Accountant1100 Senior Finance Specialist0.250.250.250.25 Accounting Total7.256.256.256.25 Administration Accounting Assistant0100 Administrative Assistant0111 Director Of Finance (U)1111 Executive Assistant To Director (U)1000 Administration Total2322 Budget Administrative Analyst I (Flex)0100 Administrative Analyst II0011 Budget Officer (U)1111 Financial Analyst1000 Budget Total2222 Business Registration Accounting Technician0011 Business Registration Accounting Technician (U)1100 Business Registration Inspector (U)4444 Business Registration Manager (U)1111 Senior Business Registration Representative (U)1111 Business Registration Total7777 Payroll/Benefits Accounting Assistant2000 Payroll Manager1100 Payroll Supervisor0011 Payroll Technician1111 Senior Finance Specialist0.750.750.750.75 Payroll/Benefits Total4.752.752.752.75 Purchasing Accounting Assistant1100 Assistant Buyer0011 Procurement/Contract Support Services Division Manager (U)1100 Purchasing Total2211 Treasurer City Treasurer (U)0010 Deputy City Treasurer (U)1100 Treasury Assistant (U)1111 Treasury Supervisor0011 Treasurer Total2232 General Fund Total27252423 Finance Total27252423 79 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Human Resource Liability Insurance Fund Administration Administrative Claims Specialist00.500 Administration Total00.500 Liability/Risk Management Administrative Claims Specialist0.500.50.75 Departmental Accounting Technician00.300 Director Of Human Resources (U)0.20.20.20.2 Executive Assistant To Director (U)0.150.150.150.25 Human Resources Analyst0.50.40.40.5 Human Resources Technician0.10.150.450.1 Senior Human Resources Technician0.10.20.20 Senior Human Resources/Risk Analyst0.20.50.50.5 Liability/Risk Management Total1.751.92.42.3 Liability Insurance Fund Total1.752.42.42.3 Workers Compensation Fund Liability/Risk Management Administrative Claims Specialist00.500 Liability/Risk Management Total00.500 Workers compensation Administrative Claims Specialist0.500.50.25 Departmental Accounting Technician00.300 Director Of Human Resources (U)0.20.20.20.2 Executive Assistant To Director (U)0.250.250.250.25 Human Resources Analyst0.750.40.40.5 Human Resources Technician0.20.150.450.1 Senior Human Resources Technician0.2000 Senior Human Resources/Risk Analyst0.250.50.50.5 Workers compensation Total2.351.82.31.8 Workers Compensation Fund Total2.352.32.31.8 General Fund Administration Departmental Accounting Technician10.400 Director Of Human Resources (U)0.60.60.60.6 Executive Assistant To Director (U)0.60.60.60.5 Human Resources Analyst0.750.20.20 Human Resources Technician0.70.71.11.8 Senior Human Resources Technician0.70.80.81 Senior Human Resources/Risk Analyst0.55111 Administration Total4.94.34.34.9 Administrative Services Senior Human Resources Technician0001 Administrative Services Total0001 General Fund Total4.94.34.35.9 Human Resource Total99910 80 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Information Technology Information Technology Fund Administration Administrative Assistant0011 Departmental Accounting Technician1100 Director Of Information Technology (U)1111 Administration Total2222 Business Systems Applications Development Manager1111 Senior IT Analyst2222 Business Systems Total3333 Client Services IT Operations Supervisor1111 Senior IT Technician1111 Client Services Total2222 GIS & Office automation GIS Administrator0100 GIS System Administrator1000 Senior GIS Analyst1111 GIS & Office automation Total2211 Network Services Senior Network Administrator0.75111 Network Services Total0.75111 Print Shop Reprographics & Mail Technician1000 Print Shop Total1000 Public Safety Systems IT Analyst I (Flex)1111 IT Analyst II1111 Public Safety IT Manager1111 Senior IT Analyst1111 Public Safety Systems Total4444 Telephone Support Senior Network Administrator0.25000 Telephone Support Total0.25000 Information Technology Fund Total15141313 Information Technology Total15141313 81 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Library Federal grant programs Adult Basic Education Literacy Program Coordinator1111 Adult Basic Education Total1111 Federal grant programs Total1111 General Fund Administration Executive Assistant To Director (U)00.50.50.5 Library Admin Technician/Webmaster0.5000 Library Director (U)1111 Administration Total1.51.51.51.5 Branch Library Services Library Technician II0.670.670.670.67 Branch Library Services Total0.670.670.670.67 Central Library Services Librarian II2222 Library Circulation Supervisor1111 Library Program Coordinator1111 Technology Librarian1111 Central Library Services Total5555 Support Services Executive Assistant To Director (U)00.50.50.5 Library Admin Technician/Webmaster0.5000 Library Network Administrator1111 Library Network Assistant1111 Library Technician II0.330.330.330.33 Support Services Total2.832.832.832.83 General Fund Total10101010 Library Total11111111 82 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Mayor General Fund Administration Assistant To The Mayor II (U)1110 Assistant To The Mayor III (U)0100 Executive Assistant To Mayor (U)1011 Mayor1111 Mayor'S Chief Of Staff (U)1110 Senior Customer Service Representative (U)0010 Administration Total4452 General Fund Total4452 Mayor Total4452 83 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Parks Recreation & Community Federal grant programs Rsvp Program Program Manager RSVP100.450.45 Rsvp Program Total100.450.45 Senior Companion Coordinator Of Volunteers0.250.60.60.6 Program Manager RSVP00.4500 Program Manager SCP0.90.60.60.6 Senior Companion Total1.151.651.21.2 Senior Nutrition Food Service Supervisor II1111 Senior Nutrition Total1111 Federal grant programs Total3.152.652.652.65 General Fund Administration Administrative Analyst I (Flex)1111 Administrative Assistant2111 Community Recreation Manager10.71.71.7 Departmental Accounting Technician1111 Deputy Director Of Parks/Rec/Community Services (U)1100 Director Of Parks/Rec/Community Services (U)1111 Executive Assistant To Director (U)1111 Administration Total86.76.76.7 Aquatics Community Recreation Manager00.30.30.3 Aquatics Total01.30.30.3 Cemetery Administration Administrative Assistant0111 Cemetery Worker 1100 Cemetery Administration Total1211 Center for Individual Development (CID) Community Services Center Supervisor0001 Recreation Therapist1110 Center for Individual Development (CID) Total1111 Outdoor Facilities Community Recreation Program Coordinator1111 Outdoor Facilities Total1111 Parks Maintenance Landscape Inspector I (Flex)2200 Landscape Inspector II2200 Lead Park Construction & Maintenance Worker1100 Parks Maintenance Division Manager (U)1000 Parks Maintenance Supervisor1100 Parks Maintenance Worker II2200 Parks Maintenance Total9800 Recreation & Community Programs Community Recreation Program Coordinator4455 Community Services Center Supervisor1111 84 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Recreation & Community Programs Total5566 Rsvp Program Program Manager RSVP00.550.550.55 Rsvp Program Total00.550.550.55 Senior Companion Coordinator Of Volunteers00.40.40.4 Program Manager SCP00.40.40.4 Senior Companion Total00.80.80.8 Senior Services Community Services Center Supervisor1111 Coordinator Of Volunteers0.75000 Program Manager SCP0.1000 Senior Services Total1.85111 Special Events Special Events Coordinator1000 Special Events Total1000 General Fund Total27.8527.3518.3518.35 Parks Recreation & Community Total31302121 85 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Police Animal control Administration Animal Control Manager1110 Animal Shelter Attendant8888 Animal Shelter Kennel Supervisor1111 Animal Shelter Office Supervisor1111 Director Of Animal Services (U)0001 Senior Customer Service Rep/Dispatcher4444 Senior Office Assistant1111 Administration Total16161616 Field Services Animal Control Officer9997 Field Services Total9997 Animal control Total25252523 General Fund Administration Administrative Analyst II1111 Administrative Services Supervisor1100 Assistant Chief Of Police1111 Chief Of Police1111 Departmental Accounting Technician1111 Detective/Corporal3232 Executive Assistant2222 Executive Assistant To Director (U)1111 Lieutenant2221 Police Captain (U)3443 Senior Management Analyst1111 Senior Office Assistant1111 Sergeant1221 Administration Total19202016 Community Policing Community Engagement Specialist3000 Community Policing Specialist1000 Lieutenant1000 Community Policing Total5000 DIGNITY HEALTH Police Officer0022 DIGNITY HEALTH Total0022 Dispatch Lieutenant0111 Police Dispatch Supervisor4444 Police Dispatcher I (Flex)131244 Police Dispatcher II15161717 Dispatch Total32332626 Enforcement/Beautification Code Enforcement Division Manager (U)1000 Code Enforcement Officer II6640 Code Enforcement Officer III1110 Community Engagement Specialist0300 Community Policing Specialist0700 Customer Service Representative3320 86 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Lieutenant0100 Police Officer0530 Senior Office Assistant0110 Sergeant0110 Weed Abatement Coordinator1000 Enforcement/Beautification Total1228120 Forensics-Property Forensics Specialist I (Flex)2220 Forensics Specialist II6646 Forensics Specialist III1111 Property & Evidence Technician II2211 Property Evidence & Supply Supervisor1111 Senior Office Assistant1111 Forensics-Property Total13131010 General Investigation Community Services Officer I2045 Community Services Officer II7788 Criminal Investigation Officer7756 Detective/Corporal24252419 Lieutenant1121 Sergeant4345 General Investigation Total45434744 Intel/Emergency Management Crime Analysis Support Assistant2211 Crime Analyst222.52.5 Criminal Investigation Officer2211 Detective/Corporal3540 Emergency Operations Manager1100 IT Analyst II1100 Lieutenant1111 Police Fleet Maintenance Expeditor0001 Police Officer5550 Sergeant2222 Intel/Emergency Management Total192116.58.5 North Operations Community Services Officer I1100 Community Services Officer II2200 Criminal Investigation Officer1100 Detective/Corporal1100 Lieutenant0100 Police Officer7800 Sergeant1200 North Operations Total131600 Patrol Field Services Community Services Officer I21221413 Detective/Corporal97915 Lieutenant4246 Police Fleet Maintenance Expeditor1110 Police Officer139134118127 Sergeant26253028 Patrol Field Services Total200191176189 Personnel and Training Detective/Corporal2211 Lieutenant0011 87 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Police Officer0021 Police P&T Technician3333 Sergeant1111 Personnel and Training Total6687 Records Police Records Supervisor2222 Police Records Technician I (Flex)6635 Police Records Technician II14141311 Police Transcriber4400 Records Total26261818 SAN MANUEL CCF 2017-2020 Community Services Officer I0022 Police Officer0044 SAN MANUEL CCF 2017-2020 Total0066 South Operations Community Policing Specialist6000 Community Services Officer I0100 Criminal Investigation Officer0011 Detective/Corporal1126 Lieutenant1111 Police Officer1191313 Sergeant3224 South Operations Total22141925 Traffic Administrative Assistant1111 Community Services Officer II1100 Criminal Investigation Officer1110 Detective/Corporal1111 Parking Enforcement Officer5544 Police Officer0144 Senior Office Assistant3222 Sergeant1111 Traffic Total13131413 Violence Intervention Crime Analyst000.50.5 Violence Intervention Total000.50.5 General Fund Total425424375365 Police Total450449400388 88 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Public Works Assessment district General Assessment Districts Landscape Inspection Supervisor1000 Landscape Inspector II1000 General Assessment Districts Total2000 Assessment district Total2000 Fleet Services Fund Administration Administrative Services Supervisor1111 Building Maintenance Division Manager (U)0.3000 Equipment Maintenance Manager1000 Equipment Maintenance Supervisor0100 Facilities & Fleet Maintenance Division Manager (U)000.30.3 Office Assistant0001 Administration Total2.321.32.3 Building Maintenance Facilities & Fleet Maintenance Division Manager (U)00.300 Building Maintenance Total00.300 Vehicle Maintenance Equipment Maintenance Supervisor2122 Equipment Mechanic I (Flex)1000 Equipment Mechanic II6777 Equipment Service Worker1222 Vehicle Maintenance Total10101111 Fleet Services Fund Total12.312.312.313.3 Gas Tax Fund Administration Maintenance Worker I (Flex)00.500 Maintenance Worker II00.500 Administration Total0100 Capital Projects Lead Maintenance Worker2000 Maintenance Worker I (Flex)40.500 Maintenance Worker II4000 Capital Projects Total100.500 Concrete Maintence Maintenance Worker II0011 Concrete Maintence Total0011 Parks Maintenance Lead Park Construction & Maintenance Worker0001 Tree Trimmer Assistant1000 Tree Trimmer I1000 Tree Trimmer II1000 Parks Maintenance Total3001 Real Property Administrative Services Supervisor0.3000 Real Property Total0.3000 89 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Right of Way Cleaning Maintenance Worker I (Flex)10.500 Senior Office Assistant1000 Right of Way Cleaning Total20.500 Storm Drain Maintenance Supervisor000.20.2 Maintenance Worker II00.500 Maintenance Worker III021.51.5 Storm Drain Total02.51.71.7 Street Light Maintenance Electrician I (Flex)1000 Operations & Maintenance Division Manager (U)000.150 Street Signal/Lighting Supervisor0.50.2500 Street Light Maintenance Total1.50.250.150 Street Maintenance Departmental Accounting Technician1000 Heavy Equipment Operator2100 Lead Maintenance Worker30.511 Maintenance Supervisor10.500 Maintenance Worker I (Flex)13.544 Maintenance Worker II002.52.5 Maintenance Worker III000.51 Operations & Maintenance Division Manager (U)10.500 Street Maintenance Total9688.5 Traffic Engineering Traffic Engineering Associate0.2000 Traffic Engineering Total0.2000 Traffic Signal Maintenance Electrician I (Flex)10.500 Street Signal/Lighting Supervisor0.50.2500 Traffic Signal Technician I (Flex)10.500 Traffic Signal Technician II211 1 Traffic Signal Maintenance Total4.52.2511 Traffic Signs & Markings Lead Maintenance Worker0100 Traffic Signs & Markings Total0100 Gas Tax Fund Total30.51411.8513.2 Integrated waste management Administration Administrative Assistant1111 Environmental Project Specialist1011 Facilities Maintenance Mechanic1000 IW Field Inspector1011 Maintenance Worker I (Flex)1000 Regulatory Compliance Analyst1000 Administration Total6133 Building Maintenance IW Field Inspector0100 Building Maintenance Total0100 Capital Projects 90 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Environmental Project Specialist0100 Capital Projects Total0100 Integrated waste management Total6333 Measure I Administration Accounting Assistant1000 Administrative Assistant1000 Administration Total2000 Measure I Total2000 General Fund Administration Accounting Assistant0200 Administrative Analyst I (Flex)0100 Administrative Analyst II0011 Administrative Assistant0100 Administrative Services Supervisor0.7000 Departmental Accounting Technician1100 Deputy Director Of Public Works/City Engineer (U)0100 Director Of Public Works (U)1111 Executive Assistant0100 Executive Assistant To Director (U)1100 Hazmat Technician1100 Maintenance Worker I (Flex)1000 Maintenance Worker II2100 Office Assistant0100 Safety & Training Officer0100 Senior Management Analyst0.56100 Administration Total8.261422 Aquatics Pool Maintenance Coordinator0011 Aquatics Total0011 Building Maintenance Accounting Assistant000.50.5 Building Maintenance Division Manager (U)0.35000 Departmental Accounting Technician1000 Facilities & Fleet Maintenance Division Manager (U)00.350.350.35 Facilities Maintenance Mechanic2344 Facilities Maintenance Supervisor1111 HVAC Mechanic1111 Office Assistant0100 Plumber1111 Building Maintenance Total6.357.357.857.85 Capital Projects Accounting Assistant100.40.4 Construction Inspector I (Flex)2212 Construction Inspector II3221 Construction Manager1111 Deputy Director Of Public Works/City Engineer (U)100.40.4 Engineering Assistant I (Flex)3222 Engineering Assistant II3333 Engineering Associate1111 Environmental Project Inspector0010 Executive Assistant100.40.4 91 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT NPDES Inspector I (Flex)0001 Principal Civil Engineer1111 Senior Management Analyst0.4400.40.4 Capital Projects Total17.441213.613.6 Cemetery Administration Cemetery Caretaker0011 Cemetery Administration Total0011 Concrete Maintence Maintenance Supervisor000.20.2 Maintenance Worker I (Flex)000.51 Maintenance Worker II0010.5 Concrete Maintence Total001.71.7 Custodial Maintenance Accounting Assistant000.50.5 Building Maintenance Division Manager (U)0.35000 Custodial Maintenance Supervisor0111 Custodian8888 Facilities & Fleet Maintenance Division Manager (U)00.350.350.35 Lead Custodian2111 Custodial Maintenance Total10.3510.3510.8510.85 Graffiti Removal Lead Maintenance Worker0100 Maintenance Supervisor000.20.2 Maintenance Worker I (Flex)641.71.7 Graffiti Removal Total651.91.9 Land Development Construction Inspector II0001 Engineering Assistant II0001 Engineering Assistant III0001 Senior Civil Engineer/Division Manager (U)0001 Land Development Total0004 Landscap main districts Maintenance Worker II0100 Tree Trimmer Assistant0100 Tree Trimmer I0100 Tree Trimmer II0100 Landscap main districts Total0400 Parks Maintenance Administrative Assistant000.250.25 Data Analyst000.250.25 Landscape Inspector I (Flex)0021 Landscape Inspector II0013 Lead Park Construction & Maintenance Worker0010 Office Assistant000.250 Parks And Landscape Maintenance Supervisor0010 Parks And Landscape Maintenance Supv0001 Parks Maintenance Worker II0022 Public Works Safety & Training Officer0000.25 Safety & Training Officer000.250 Parks Maintenance Total0087.75 Real Property Accounting Assistant000.30.3 92 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Assessment District/Real Prop Specialist2211 Assessment District/Real Property Manager1000 Deputy Director Of Public Works/City Engineer (U)000.30.3 Executive Assistant000.30.3 Real Property Manager0011 Senior Management Analyst000.30.3 Real Property Total323.23.2 Right of Way Cleaning Maintenance Supervisor000.20.2 Maintenance Worker I (Flex)011.71.7 Right of Way Cleaning Total011.91.9 Storm Drain Maintenance Worker II00.500 Maintenance Worker III41.500 Storm Drain Total4200 Stormwater Management NPDES Coordinator0011 NPDES Inspector II0011 Stormwater Management Total0022 Street Light Maintenance Electrician I (Flex)00.500 Operations & Maintenance Division Manager (U)0000.15 Street Signal/Lighting Supervisor00.2500 Street Light Maintenance Total00.7500.15 Street Maintenance Administrative Assistant000.250.25 Data Analyst000.250.25 Heavy Equipment Operator0100 Lead Maintenance Worker0100 Maintenance Supervisor00.50.20.2 Maintenance Worker I (Flex)042.12.6 Maintenance Worker II00.50.5 0 Maintenance Worker III00.510.5 Office Assistant000.250 Operations & Maintenance Division Manager (U)00.50.850.85 Public Works Safety & Training Officer0000.25 Safety & Training Officer000.250 Street Maintenance Total085.654.9 Traffic Engineering Accounting Assistant000.30.3 Deputy Director Of Public Works/City Engineer (U)000.30.3 Executive Assistant000.30.3 Senior Management Analyst000.30.3 Traffic Engineer1110 Traffic Engineer 0001 Traffic Engineering Associate0.8112 Traffic Operations & Systems Analyst1110 Traffic Engineering Total2.834.24.2 Traffic Signal Maintenance Administrative Assistant000.250.25 Data Analyst000.250.25 Electrician I (Flex)0011 Office Assistant000.250 93 CITY OF SAN BERNARDINO FULL TIME POSITIONS BY DEPARTMENT FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 AdoptedAdoptedAdoptedProposed DEPARTMENT Public Works Safety & Training Officer0000.25 Safety & Training Officer000.250 Street Signal/Lighting Supervisor00.250.50.5 Traffic Signal Technician I (Flex)00.500 Traffic Signal Technician II0122 Traffic Signal Maintenance Total01.754.54.25 Traffic Signs & Markings Lead Maintenance Worker00.511 Maintenance Worker I (Flex)0111 Street Signal/Lighting Supervisor000.50.5 Traffic Signs & Markings Total01.52.52.5 Tree Maintenance Administrative Assistant000.250.25 Arborist0022 Data Analyst000.250.25 Forestry Supervisor0011 Groundworker Arborist0022 Office Assistant000.250 Public Works Safety & Training Officer0000.25 Safety & Training Officer000.250 Senior Arborist0011 Tree Maintenance Total0076.75 General Fund Total58.272.778.8581.5 Public Works Total111102106111 Special Assessment District Assessment district Administration Landscape Inspection Supervisor0100 Administration Total0100 General Assessment Districts Landscape Inspector II0110 General Assessment Districts Total0110 Assessment district Total0210 Special Assessment District Total0210 Total Citywide Positions746721646641 94 DEPARTMENT OVERVIEW The Animal Services Department is comprised of field and sheltering services. Field personnel recover approximately five hundred lost, abandoned and seized animals per month. Those animals or be adopted by a memberfrom the public.Historically Animal Services were under the management of the Police Department until December 4, 2019 when the Mayor and City Council voted to establish Animal Services as its own department. SHELTER SERVICES All animals brought into the San Bernardino City Animal Shelter receive immediate care by our highly trained staff. Every dog and cat is vaccinated anda medical assessment is completed. If medical attention is necessary, the animal is promptly taken to our contracted city veterinarian for further assessment and treatment. Photographs are taken and placed on Petharbor.com to allow identification of a privately owned animal by its owner, as well as alerting the public as to when an animal will become available for adoption. Animal Control provides adoption services to the public and coordinates with pet rescues to help place animals. As part of the adoption process every sent to the contracted city veterinarian or the Humane Society to be altered before being released to the new owner. This is done insure compliance with the California State Law. Additional shelter services include the sheltering of animals, daily feeding and care, owner surrenders, microchipping for privately owned animals and assistance with reuniting lost and found animals with their owners. Animal Control also provides disposal services for deceased animals and will coordinate cremation services for deceased animals. LICENSING SERVICES In coordination with the City Licensing Ordinance, Animal Control assists the City of San Bernardino residents with their purchase of a one, two, or three-year licenses with proof of valid Rabies Vaccination Certificate and certificate of spay or neuter. Discounts are given to senior citizens over the age of 60 with documented proof of age. License renewal notices are sent out License Checkers contact dog owners by canvassing neighborhoods to determine if there are unlicensed and unvaccinated dogs within our city limits. They also educate the public about the licensing requirements, issue warnings to potential violators and conduct follow ups to ensure compliance with the licensing regulations. 95 FIELD SERVICES Animal Control Officers provide the following field services: respond to calls for assistance from public/law enforcement/fire; impoundment of stray animals; care and treatment of stray/abandoned animals; document animal bites; rabies quarantine and investigations; transport injured or sick animals to veterinarian; handle stray and barking animal complaints; provide dead animal pick-up; return of impounded animals; dog licensing; kennel/cattery licensing; circus, aviary, pet store, groomers, licensing; Issuance of warnings/citations; public service and education; emergency planning and response. needs. Animal Control Officers prepare court documents and appear in court on behalf of the city for violations to the city ordinances. Animal Control Officers participate in community service events, educate the residents on the proper care of animals, speak to students at schools and community groups in order to educate them on the importance of vaccinating, spay and neuter and licensing their pets. SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ANIMAL SERVICES 96 ORGANIZATIONAL CHART Animal Services Field Services Shelter Services (7.00 FTE)(16.00 FTE) 2017-182018-192019-202020-21 AdoptedAdoptedAdoptedProposed Animal Services Animal Control Manager1110 Animal Shelter Attendant8888 Animal Shelter Kennel Supervisor1111 Animal Shelter Office Supervisor1111 Director Of Animal Services (U)0001 Senior Customer Service Rep/Dispatcher4444* Senior Office Assistant1111 Animal Control Officer9997* Animal Services Total 25252523 PERSONNEL CHANGES During FY2019/201.00 Animal Control Managerand2.00 Animal Control Officerswere deleted in order to establish the Director Of Animal Services (U). *Effective June 1, 2020 and carryingthrough FY 20/21, The Mayor and City Council approved holding the following positions vacant: 1.00Animal Control Officer 1.00Senior Customer Service Representative/Dispatcher ANIMAL SERVICES 97 City of San Bernardino 2020-21 Department Summary Animal Control % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0001 Administration1,593,806 1,593,806 1,304,106 1,635,900 1,775,994 1,070,088 1,820,569 3% 0002 Field Services935,209 1,055,153 749,788 887,800 777,706 597,567 794,657 2% 0003 Animal Shelter Services38,844 38,844 29,924 39,500 39,500 4,993 61,885 57% Grand Total2,567,859 2,687,803 2,083,819 2,563,200 2,593,200 1,672,647 2,677,111 3% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classificati Salaries1,222,548 1,222,548 907,964 1,215,300 1,202,806 610,621 1,193,844 -1% Benefits654,304 654,304 551,451 795,300 784,294 639,726 835,450 7% Maintenance & Operations463,820 583,763 393,906 299,000 352,500 168,701 307,100 -13% Internal Service Charges227,188 227,188 230,498 253,600 253,600 253,600 340,717 34% % Grand Total2,567,859 2,687,803 2,083,819 2,563,200 2,593,200 1,672,647 2,677,111 3 % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 124 Animal control2,567,859 2,687,803 2,083,819 2,563,200 2,593,200 1,672,647 2,677,111 3% % Grand Total2,567,859 2,687,803 2,083,819 2,563,200 2,593,200 1,672,647 2,677,111 3 98 Animal Control Fund Animal Services Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 535,929 687,500 733,493 757,766 5012Special Salaries 6,894 1,700 1,700 1,680 5013Auto Phone Allowance 540 - 8,700 - 5014Salaries Temporary Parttime 4,316 24,000 41,198 - 5015Overtime 3,129 3,000 3,000 3,000 5018Vacation Pay 6,763 - - - 5026PERS Retirement 61,385 72,200 79,716 88,145 5027Health Life Insurance 80,638 120,600 126,780 142,341 5029Medicare 8,283 10,000 11,008 11,012 5034Calpers Unfunded Liability 211,131 302,300 302,300 335,987 5602Workers Compensation 70,737 72,800 72,800 86,855 5603Liability 21,893 22,500 22,500 32,572 5604IT Charges In House 18,059 20,300 20,300 54,111 5111Material And Supplies 81,925 120,000 120,000 86,000 6,000 Animal control supplies - control poles, cages, tags 50,000 Animal vaccines, euthanasia solution & meds 10,000 Cleaning solutions and supplies 2,000 Latex gloves 5,000 Maintenance supplies 10,000 Microchips and scanners 3,000 Solar screen fabric for animal beds 5112Small Tools And Equipment 4,920 600 600 500 500 Misc shelter equipment 5122Dues And Subscriptions 120 600 600 600 600 Permits, membership dues & subscriptions 5151Electric Charges 19,939 21,000 21,000 21,000 5152Gas Charges 6,643 7,500 7,500 7,500 5154Water Charges 26,132 24,000 24,000 24,000 5172Equipment Maintenance - 1,500 1,500 500 500 Maintenance of office equipment 5174Printing Charges - - - 1,500 1,500 Printing of forms, notices & mailers 5175Postage 3,341 5,000 5,000 5,000 5,000 Postage 5181Other Operating Expense 50 - - - 5502Professional Contractual - - 53,500 10,000 10,000 Spay & Neuter services 5505Other Professional Services 131,340 118,800 118,800 150,500 12,000 After hours emergency vet services 5,000 Credit card transaction terminal costs 66,000 Dead animal disposal 1,000 Disposal of medical waste 800 Drinking water delivery service 4,500 Landscape maintenance 500 Monthlypest control services 700 Monthly security alarm services 60,000 Primary veterinarian services 1,304,144 1,635,900 1,775,994 1,820,569 Administration Totals: 99 Animal Control Fund Animal Services Field Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 280,523 415,600 331,216 327,398 5012Special Salaries 2,757 1,600 1,600 - 5015Overtime 30,042 43,000 43,000 43,000 43,000 Overtime 5018Vacation Pay 7,576 - - - 5026PERS Retirement 26,549 42,400 33,274 36,888 5027Health Life Insurance 39,584 71,100 55,740 68,450 5029Medicare 4,693 6,000 4,776 4,747 5034Calpers Unfunded Liability 118,761 170,100 170,100 146,994 5601Garage Charges 22,631 38,000 38,000 55,006 5602Workers Compensation 42,797 43,800 43,800 38,025 5603Liability 13,245 13,600 13,600 14,260 5604IT Charges In House 10,926 12,200 12,200 23,690 5612Fleet Charges Fuel 30,210 30,400 30,400 36,198 9999Suspense 46 - - - 5701Motor Vehicles 119,496 - - - 749,835 887,800 777,706 794,657 Field Services Totals: 100 Animal Control Fund Animal Services Animal Shelter Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 365 - - - 5014Salaries Temporary Parttime 29,132 38,900 38,900 61,000 61,000 Part-time shelter attendants 5029Medicare 428 600 600 885 29,924 39,500 39,500 61,885 Animal Shelter Services Totals: 101 102 DEPARTMENT OVERVIEW TheCity Attorney shall serve as the chief legal advisor to the Council, the City Manager and all City departments, offices and agencies; shall represent the City in all legal proceedings; and shall perform other duties prescribed by state law, this Charter orby Council, City Manager, and all City departments on a daily basis; legal advice includes drafting and reviewing policies, agreements, agenda i supervises outside counsel in addressing all lawsuits filed by or against the City. BUDGET HIGHLIGHTS Thedle bankruptcy action by resolving all of the outstanding litigation cases that are subject to the Confirmed plan; this will include mediating cases and, ultimately, taking cases to trial if they are not able to be resolved through the mediation process. This Office also intends to: parameters outlined in the budget. Vigorously pursue a variety of enforcement actions, including the Receivership Program, to hold property owners responsible for maintaining their properties within the City. be utilized to increase enforcement of the Municipal and State codes, which will help the City to achieve its goal of providing for the safety of residents and businesses, as well as ensuring the development of a well-planned, balanced and sustainable City. 103 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ORGANIZATIONAL CHART City Manager Municipal Legal City Attorney Staff Service Provider(2.00) Additional Outside Counsel, as Needed CITY ATTORNEY 104 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed City Attorney Administrative Analyst I/ Assistant Of Elective Officer1000 Administrative Analyst II/Assistant Of Elective Officer2210 Chief Assistant City Attorney (U)1100 City Attorney (U)110.750 City Attorney Investigations Supervisor (U)1000 Deputy City Attorney I (U)1000 Deputy City Attorney III (U)2200 Deputy City Attorney IV (U)2200 Executive Assistant To The City Attorney (U)1100 Legal Administrative Assistant (U)1111 Legal Secretary I (Flex)(U)1100 Legal Secretary II (U)2200 Office Assistant (U)2100 Senior Deputy City Attorney (U)1000 City Attorney Total19142.751 PERSONNEL CHANGES Effective June 1, 2020the Mayor and City Council deleted the Administrative Analyst II/Assistant of Elected Officer. CITY ATTORNEY 105 City of San Bernardino 2020-21 Department Summary City Attorney % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 A. Department/ Division 0001 Administration- - 14 - - - - - 0005 Municipal Legal Service 3,128,333 2,996,333 2,996,162 2,319,800 3,807,414 2,746,838 2,645,543-31% 8751 COVID-19 Activity - - 706 - Grand Total 3,128,333 2,996,333 2,996,176 2,319,800 3,807,414 2,747,545 2,645,543-31% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 B. Expenditures BY Classification Salaries 1,285,044 518,769 518,769 224,200 305,451 272,763 145,884-52% Benefits 517,397 291,302 291,301 120,200 126,563 115,141 89,617-29% -28% Maintenance & Operations 1,063,400 1,929,666 1,917,056 1,850,400 3,250,400 2,234,6402,348,800 Internal Service Charges 262,492 256,596 269,050 125,000 125,000 125,00061,242-51% Grand Total 3,128,333 2,996,333 2,996,176 2,319,800 3,807,414 2,747,545 2,645,543-31% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 C. Funding Sources 001 General 3,128,333 2,996,333 2,996,176 2,319,800 3,807,414 2,747,545 2,645,543-31% Grand Total 3,128,333 2,996,333 2,996,176 2,319,800 3,807,414 2,747,545 2,645,543-31% 106 General City Attorney Municipal Legal Service 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 442,411 217,700 269,700 145,884 5013Auto Phone Allowance 8,689 6,500 6,500 - 5018Vacation Pay 67,669 - 29,251 - 5026PERS Retirement 36,381 20,900 26,518 14,623 5027Health Life Insurance 62,573 39,400 39,435 30,880 5029Medicare 7,608 3,200 3,910 2,115 5034Calpers Unfunded Liability 184,739 56,700 56,700 41,998 5602Workers Compensation 72,396 31,000 31,000 19,755 5603Liability 21,508 4,600 4,600 4,505 5604IT Charges In House 175,146 89,400 89,400 36,982 9999Suspense (44) - - - 5111Material And Supplies 3,280 5,000 5,000 5,000 5,000 Office Supplies 5112Small Tools And Equipment - 200 200 200 200 Date Stamp Service Maintenance 5122Dues And Subscriptions 1,451 2,000 2,000 - 5123Library Books 21,690 - - - 5131Mileage - 100 100 100 5132Meetings And Conferences - 2,000 2,000 - 5133Education And Training - 1,000 1,000 - 5171Rentals 2,458 - - - 5172Equipment Maintenance 91 - - - 5174Printing Charges 160 1,000 1,000 5,000 5,000 Printing of letterhead envelopes and business cards 5175Postage 3,880 5,000 5,000 5,000 5,000 Postage meter and Federal Express for outgoing mail 5176Copy Machine Charges 3,844 2,000 2,000 2,000 2,000 Anticipated copying (color or black and white) 5177Litigation Expenses 34,033 20,000 20,000 20,000 20,000 Other litigation expenses related to litigation cases 5183Management Allowance - 600 600 - 5501Outside Legal Services- 825,000 900,000 900,000 900,000 900,000 Appointed City Attorney Retainer 5502Professional Contractual 9,642 11,500 11,500 11,500 11,500 Docu-Trust Storage 5503Outside Legal Services 1,011,512 900,000 2,300,000 1,400,000 1,400,000 Outside Attorney Fees 2,996,132 2,319,800 3,807,414 2,645,543 City Attorney Totals: 107 108 DEPARTMENT OVERVIEW The City Clerk as of March 4, 2020is an appointed position by the Mayor and City Council State-mandated duties. The City Clerk's Department is the custodian of public records of the City, including ordinances, resolutions, minutes of the City Council, election-related documents, Campaign Disclosure Filings, Statements of Economic Interest, and many others. As a support department of the city, the department consists of threeprograms: Administration, Elections, and Records Management, with each responsible for distinct duties, but overlapping responsibilities to maximize the efficiency of the office. We currently have three employees, who are cross-trained to provide support across all divisions. The City Clerk Department operates under the direction of theCity Clerk, with support from the Chief Deputy Clerk, bothof which are professionally certified as municipal clerks, haveexperience in local election administration, records management and delivery of public records. A Senior Office Assistant who assists in records management, subpoena processing, the Municipal Code updates, and routingcontracts andrecords requests. ADMINISTRATION The Administrative Services Division is responsible for preparing agendas and minutes of all meetings of the Mayor and City Council. This Program processes all resolutions and ordinances and claims filed against the City. The Administration Program also receives appeals and is responsible for maintaining the supplements to Municipal Code subscribers, and maintaining the list of appointees to all City Boards and Commissions. The City Clerk is the custodian of all public documents for the City of San Bernardino. Under State-mandated duties, the City Clerk serves as the filing officer for all Statements of Economic Interest (Form 700).Ministerial Duties include administering oaths of office; notarizing City documents, attesting and sealing official documents. ELECTION SERVICES The Election Services Program duties are performed by staff in the Administration Program and, if required, we enlist the support of personnel in the entire department to assist with city-conducted elections. For cost effectiveness, the City contracts with the San Bernardino County Registrar of Voters to conduct elections; however, this office is to conduct its own elections if required by the Mayor and City Council. es candidate notebooks, issues nomination papers and accepts them for filing, along with other documents required to be filed by candidates. Staff proofreads all candidate statements and arranges for the Federally-mandated translation from English to Spanish. 109 The City Clerk's Election Servicesprovides guidance to candidates in meeting their legal responsibilities before, during, and after an election, including filing of semi-annual campaign statements and following state law regarding ethics training. This Program must also be prepared to handle any issues/processes concerning charter amendments, recalls, initiatives, referendums, and special elections. RECORDS MANAGEMENT Ascustodian of public records of the City, the City Clerk Department maintains records toensure compliancewith records retention schedules and the Public Records Act. As part of that function, the Office processesrecords requests frominternal and external customers seeking access to those records. The office manages the receipt and processing of petitions relating to initiatives, recalls, and referendums. City Clerk staff maintains copies of the City Charter and Municipal Codeand publishes updates to the MunicipalCode as they occur. This Program maintains the records retention schedule and submits requests for destruction of records in accordance with the records retention schedule approved by the Mayor and Council. GOALS AND OBJECTIVE The objective of the City Clerk Department is to provide excellent service to our internal and external customers by maintaining the highest standards of training, embracing technology that promotes government transparency and efficiency and seeking cost- effective methods to deliver information to the public. Our goals in FY 2020/21 are to: Successfully manage a General Municipal election likely to include a sales tax measure and several a run-off elections; Bring back Passport services to the City of San Bernardino, specifically in the City Complete the digitizing effort of public documentsthat started seven years ago; Transition from a manual Municipal Code update to an online hosting code service, re-publish and electronically update the Municipal Code to identify obsolete sections in violation of the Charter, and codify the Municipal Code maintain the Municipal Code online and readily accessible on various devices. Continue consolidation of city records into a centralized climate storage area with a master index. We aim to do these several ways. The Elections Division will continue to be headed by the Clerk, with support from the Chief Deputy, bothof which have experience in local election administration, to conduct municipal elections in accordance with the Municipal s Office will continue to be a mail-ballot drop-off point for all elections, and also become a resource for early voting. In the capacity as the local election office, we provide unbiased information about voter issues, such as how and where to register, how to read a Voter Information Guide CITYCLERK 110 versus campaign mailers, information about local ballot initiatives, and answer general finance training for candidates for local officeand their campaign treasurers, and will maintain the documentation required by the California Fair Political Practices Commission to ensure open and honest government. -certify as an authorized Passport Acceptance Facility. Accepting and processing passport applications is a needed service in the City at this time because foreign travel requires a passport book or card. Members of the community that are transitioning to the Real ID can also This service also generates revenue for the city, as it would be the only Passport Acceptance Facility in the City of San Bernardino. of a full-time and part-time Office Assistants that can oversee the processing of passports, greet, and help customers at the front desk, answer, and screen phone calls. Aside from their customer service roles, the Office Assistants will scan and file City documents, process claims, and perform a wide variety of routine Office Assistant, Chief Deputy City Clerk, and City Clerk to concentrate on tasks that have de which will make pertinent documents readily available to City Staff and the community. These positions will help increase transparency and will help the City Clerk Department meet its ongoing goal of digitizing public documents. The City would benefit from transitioning from a manual Municipal Code update to online code hosting. Online code hosting increases searchability, shareability, accessibility, and transparency. Online code hosting would decrease the time it takes to update the Municipal Code, freeing up Staff time to focus on other tasks and duties. The online hosting service will ensure that the Code is always up to date, notify staff and residents of changes to the Code, and increase accessibility for those that quickly need the information. responsive to the needs of our residents, elected officials, and our fellow employees, making it a thriving information hub for internal and external stakeholders. CITYCLERK 111 SUMMARY SalariesBenefitsMaintenance & OperationsInternal Service Charges 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ORGANIZATIONAL CHART City Clerk's Office Administration Elections (3.4 FTE) (0.2 FTE) Records Management (0.4 FTE) CITYCLERK 112 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed City Clerk Chief Deputy City Clerk (U)1111 City Clerk (U)1111 Deputy City Clerk (U)1111 Records Management Specialist (U)1000 Senior Customer Service Representative (U)1100 Senior Office Assistant (U)1111 City Clerk Total6544 PERSONNEL CHANGES No changes to Personnel in the Proposed Budget. CITYCLERK 113 City of San Bernardino 2020-21 Department Summary City Clerk % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 A. Department/ Division 0001 Administration602,485 6 06,376 5 82,379 544,900 716,698 493,164 588,609-18% 0011 Records Managment 134,784 1 30,893 1 17,690 69,500 67,752 55,098 58,647-13% 8751 COVID-19 Activity - - 2,039 - 0009 Elections 151,732 1 51,732 2 27,433 163,900 192,612 28,363 261,79936% 0010 Passport Acceptance 8,552 8 ,552 1 ,304 1,000 1,700 789 --100% Grand Total 897,554 8 97,554 9 28,805 779,300 978,762 579,453 909,056-7% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 B. Expenditures BY Classification Salaries 395,801 395,801 366,161 281,300 271,572 220,494 374,59738% Benefits 174,668 174,668 162,802 159,400 142,910 121,492 185,42230% Maintenance & Operations 160,662 160,662 228,205 167,200 392,880 66,067 254,400-35% Internal Service Charges 166,423 166,423 171,638 171,400 171,400 171,400 94,636-45% Grand Total 897,554 897,554 928,805 779,300 978,762 579,453 909,056-7% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 C. Funding Sources 001 General 897,554 897,554 928,805 779,300 978,762 579,453 909,056-7% Grand Total 897,554 897,554 928,805 779,300 978,762 579,453 909,056-7% 114 General City Clerk Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 274,489 220,700 205,431 300,452 5013Auto Phone Allowance 7,385 7,400 7,400 7,396 5014Salaries Temporary Parttime 16,223 16,500 16,500 16,500 5015Overtime 834 400 400 400 5018Vacation Pay 5,680 - 4,087 - 5026PERS Retirement 24,097 20,800 17,600 32,713 5027Health Life Insurance 48,522 47,600 35,600 49,565 5029Medicare 4,540 3,200 3,400 4,552 5034Calpers Unfunded Liability 50,144 64,200 64,200 71,398 5602Workers Compensation 19,762 26,400 26,400 22,864 5603Liability 4,185 4,900 4,900 7,315 5604IT Charges In House 89,224 105,300 105,300 50,354 9999Suspense (4) - - - 5111Material And Supplies 3,992 2,100 2,100 2,400 5112Small Tools And Equipment 81 100 100 200 100 Time Stamp Maitenance 5121Advertising 5,482 6,200 30,450 6,200 6,200 Legal Advertisements for Ordinances 5122Dues And Subscriptions 1,200 1,900 950 700 550 CCAC & IIMC Membership Dues 150 Notary Membership Dues 5131Mileage - 1,000 1,000 500 500 Reimbursement for trainings attended or deliveries made 5132Meetings And Conferences 903 2,000 1,000 2,000 2,000 CCAC Conference 5133Education And Training 9,625 8,600 1,300 7,000 560 Athenian Dialogue & CCAC Trainings 6,000 Master Municipal Clerk Academy Training 440 Notary Training 5174Printing Charges 4,239 3,100 - 1,500 1,500 Production of Agenda Follow-up and PRA Deliverables 5175Postage 3,053 2,500 2,500 2,400 2,400 Postage for mailings 5176Copy Machine Charges 6,091 - 2,400 2,200 5502Professional Contractual 2,627 - 130,159 - 5503Outside Legal Services - - 53,521 - 582,374 544,900 716,698 588,609 Administration Totals: 115 General City Clerk Elections 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 19,366 14,000 16,100 22,896 5013Auto Phone Allowance 869 900 900 870 5018Vacation Pay 316 - 227 - 5026PERS Retirement 1,624 1,300 1,400 2,371 5027Health Life Insurance 2,701 2,900 2,200 2,936 5029Medicare 304 200 185 349 5034Calpers Unfunded Liability 2,639 3,800 3,800 4,200 5602Workers Compensation 1,747 1,800 1,800 1,782 5603Liability 370 300 300 570 5604IT Charges In House 7,889 7,100 7,100 3,925 9999Suspense (0) - - - 5111Material And Supplies 114 1,300 1,300 1,300 1,300 Election Code Book, Binders, Candidate Supplies 5121Advertising 709 500 500 800 800 Notices for the General Municipal Election 5132Meetings And Conferences 1,177 1,800 1,800 1,800 1,800 $1800 New Law & Elections Seminar- Lodge, Travel, Conference 5167Software Maintenance 17,000 - - - 5502Professional Contractual 170,608 128,000 155,000 218,000 200,000 County of San Bernardino Election Fees 18,000 NetFile - Filing system for Campaign and 700 Filers 227,433 163,900 192,612 261,799 Elections Totals: 116 General City Clerk Records Managment 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 39,372 21,000 19,900 25,648 5013Auto Phone Allowance 434 400 400 435 5015Overtime 876 - - - 5018Vacation Pay 316 - 227 - 5026PERS Retirement 3,461 2,100 1,950 2,870 5027Health Life Insurance 10,959 5,400 4,700 5,671 5029Medicare 615 300 275 397 5034Calpers Unfunded Liability 13,196 7,600 7,600 8,400 5602Workers Compensation 8,462 5,000 5,000 2,222 5603Liability 1,792 500 500 711 5604IT Charges In House 38,207 20,100 20,100 4,893 9999Suspense (3) - - - 5111Material And Supplies - 1,100 1,100 1,100 1,100 Filing, organizing supplies and paper for PRA processing. 5122Dues And Subscriptions - - - 300 300 Association of Records Managers and Administrators membership. 5502Professional Contractual - 6,000 6,000 6,000 6,000 Docu-Trust - Records Storage 117,687 69,500 67,752 58,647 Records Managment Totals: 117 118 DEPARTMENT OVERVIEW Under the Council-Manager form of government, established pursuant to Charter section 200, the Mayor and City Council, acting as the legislative body, are responsible for the legislative functions of the City including establishing policies and priorities based on information provided by staff, advisory boards and commissions and the community; developing an overall vision and mission; approving the annual spending plan; providing for the exercise and performance of all duties and obligations imposed on the City by state and federal laws; and implementing policy through staff under the direction of the appointed City Manager. City Council Members are elected by ward by the voters within that ward for terms of four years, with terms staggered between the wards pursuant to the San Bernardino Municipal Code. The role of the City Council is legislative, policy-making; the City Council, in collaboration with the Mayor, ensures that fundamental municipal services are provided to protect and promote the public health, safety and welfare, and operates with the Mayor to serve the best interests of the City. The resources to conduct City Council businesssuch as memberships, conference and travel expenses, general supplies as well as the costs related to administrative support are budgeted here. SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget 119 ORGANIZATIONAL CHART City Council (7.00 FTE) Council Support (2.00 FTE) PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed City Council Administrative Analyst II1000 Administrative Assistant to City Council (U)1211 Council Administrative Supervisor (U)1111 Councilperson7777 Executive Staff Assistant to City Council (U)1100 City Council Total111199 PERSONNEL CHANGES No personnel changes CITYCOUNCIL 120 City of San Bernardino 2020-21 Department Summary City Council FY 2018-% Change FY 2018-19 19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget Adopted A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0022 City Council 281,731 3 38,231 3 05,676 453,100 453,100 407,553 450,362-1% 0023 Council Support 670,005 6 83,759 6 24,743 478,700 485,772 329,315 409,236-16% Grand Total 951,736 ######## 930,419 931,800 938,872 736,868 859,599-8% FY 2018-% Change FY 2018-19 19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 B. Expenditures BY Classification Salaries 374,004 4 10,404 383,031 349,600 349,600 223,854 303,990-13% Benefits 298,895 3 18,995 283,923 318,600 318,600 287,413 314,481-1% Maintenance & Operations 74,000 87,753 53,421 70,400 77,472 32,402 69,800-10% Internal Service Charges 204,837 2 04,837 210,044 193,200 193,200193,200171,327-11% Grand Total 951,736######## 930,419 931,800 938,872 736,868 859,599-8% FY 2018-% Change FY 2018-19 19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget Adopted BudgetBudgetActualBudgetBudgetActualBudget2018-19 C. Funding Sources 001 General 951,736######## 930,419 931,800 938,872 736,868 859,599-8% Grand Total 951,736######## 930,419 931,800 938,872 736,868 859,599-8% 121 General City Council City Council 2019 2020 2020 2021 Actual Adopted Amended Preliminary AmountBudgetBudgetBudget AccountAccount Description 5011Salaries Permanent Fulltime 41,728 98,300 98,300 98,000 5013Auto Phone Allowance 50,713 42,000 42,000 42,000 5026PERS Retirement 3,573 10,400 10,400 9,462 5027Health Life Insurance 57,380 74,200 74,200 67,869 5029Medicare 1,580 1,400 1,400 2,122 5034Calpers Unfunded Liability 92,370 132,300 132,300 146,994 5602Workers Compensation 9,187 9,000 9,000 7,183 5603Liability 2,070 4,200 4,200 4,131 5604IT Charges In House 47,011 81,000 81,000 72,418 5612Fleet Charges Fuel 65 300 300 184 305,676 453,100 453,100 450,362 City Council Totals: 122 General City Council Council Support 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 271,453 184,300 184,300 138,990 5014Salaries Temporary Parttime - 25,000 25,000 25,000 5018Vacation Pay 19,137 - - - 5026PERS Retirement 22,813 12,900 12,900 14,679 5027Health Life Insurance 49,165 28,700 28,700 29,270 5029Medicare 4,260 2,000 2,000 2,088 5034Calpers Unfunded Liability 52,783 56,700 56,700 41,998 5601Garage Charges 229 500 500 106 5602Workers Compensation 23,847 9,400 9,400 7,489 5603Liability 5,372 4,400 4,400 4,307 5604IT Charges In House 122,023 84,300 84,300 75,509 5612Fleet Charges Fuel 241 100 100 - 9999Suspense (1) - - - 5111Material And Supplies 7,959 10,000 9,301 10,000 5,000 Council Office Supplies 1,000 Materials & Supplies for New Council Inauguration Ceremony 1,500 Mayor & City Council Meeting supplies 2,500 MCC Council Meeting Meals 5112Small Tools And Equipment 864 3,600 3,600 1,600 1,600 Small Tools & Equipment 5122Dues And Subscriptions 1,015 1,200 1,200 600 300 Other dues and/or subscriptions 300 The Sun Newspaper yearly subscription 5133Education And Training - - 699 2,000 2,000 Certification and training of staff 5142Meetings And Conferences - 1,225 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5143Meetings And Conferences - 4,531 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5144Meetings And Conferences - 5,400 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5145Meetings And Conferences - 3,696 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5146Meetings And Conferences - 5,999 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5147Meetings And Conferences - 3,340 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5148Meetings And Conferences - 4,460 6,000 6,000 6,000 6,000 Council Member Meeting and Conference expenses 5172Equipment Maintenance 162 600 600 600 600 Time stamp machine maintenance and repairs 5174Printing Charges 979 3,000 3,000 3,000 100 Business cards 1,900 Misc. printing throughout the year 700 Nameplates, magnetic signs and badges 300 Printing of Inauguration ceremony program 5175Postage 607 4,800 4,800 4,800 4,800 Monthly mailings for 7 Council members & regular outgoing mail 123 General City Council Council Support 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5176Copy Machine Charges 2,046 3,700 3,700 3,700 3,700 Konica maintenance, repairs and toner. 5186Civic And Promotional 11,139 1,500 8,572 1,500 800 Photography for newly elected Council Member 400 Plaques for Outgoing Elected Officials 300 Video of Inauguration Ceremony 624,742 478,700 485,772 409,236 Council Support Totals: 124 DEPARTMENT OVERVIEW The City Manager is appointed by the Mayor and City Council andfunctions as the CChief Executive Officerto implementthe vision, goals, and objectives established by the Mayor and City Council. The City Manager directs daily operations of the City, makes recommendations and assiststhe Mayor and City Council in formulating policies, prepares andadministers the municipal budget, provides professional leadership in the administration of the City and is responsible for the direction of all municipal programs and services as well as the supervision of all City departments and agencies, with the exception of those governed by separate boards including the Library and Water Department, and the offices of theelected and appointed officials. Additionally, the City Manager ensures the effective coordination and execution of public policies, programs, and initiativesinclude: Administration;Air Quality andRideshare;CustomerandNeighborhood Services; Community Relations, andCommunity Access Television (CATV);and Violence Intervention. ADMINISTRATION The Administrative Division of the Office of the City Manager is responsible for providingclear direction, leadership, and themanagement of City operations to ensure the cost effective and efficient delivery of municipal services. This division assists in improving accountability of City government and promotes improvement in the quality of City services;furnishes objective, useful, relevant, accurate and timely audits, information, and recommendations regarding City operations; overseesintergovernmental affairs andactivities;and promotes position on legislative issues based upon latform. AIR QUALITY AND RIDESHARE accordance to Assembly Bill (AB) 2766, the California Clean Air Act of 1988, and South Coast Air Quality Management District Rule 2202. The programfocuseson reducing emissions by incentivizing rideshare efforts. COMMUNITY ACCESS TELEVISION (CATV) Community Access Television (CATV), also known as the Inland Empire Media Group (IEMG), createslocally originated programmingand provides coverage of community sponsored events and government meetings such as City Council and Planning Commission meetings. This includes the operation and programming of the Cectrum, Frontier and AT&T, the Candservesas the liaison to the cable and telephone companies as required bytheDigital Infrastructure and Video Competition Act (DIVCA)under AssemblyBill2987.This program produces 5hours each week of original programing to inform and entertain the citizens of San Bernardino. 125 CUSTOMER ANDNEIGHBORHOOD SERVICES This program is responsible for providing the community with a clear understanding of City policies, issues, and activities as well as timely and accurate information on Mayor and City Council priorities, special events and services in an effort to enhanceconfidence in, and knowledge of, City government. This program provides those who live, work, and visit the City of San Bernardino with convenient access to City services and information. Staff responsible for this program coordinate and implement community outreach and relations efforts byenhancing communication and partnerships with the local community. Staff maderoughly6,100outreach contacts during the prior year through a number of meeting venues. The program is responsible for the operation of the citywide customer service call center (SB Direct) and provides public counter customer service a centralized location for service requests and tracking system. The staff handlesmore than 143,000calls and contacts per year; and that number has grown every year since the inception of the Call Center. In addition, the program provides enriched collaboration with the 23neighborhood associations in the community and supports the development of programs and initiatives that improve the quality of life for City residents and businesses.The Customer andNeighborhood Services program also supports theNeighborhoodResource Center, Matching Grant Program, and Leadership Programs approved by the Mayor and City Council. VIOLENCE INTERVENTION Established in 2017, the Violence Intervention Program(VIP), is designed to reduce gang related homicides and non-fatal injury shootings throughout the City of San Bernardino. Strategies for violence intervention involvea focused deterrence on violent crimeusing real-time crime analysis to identify high risk individuals and community oriented policing used in combination with culturally relevant intervention strategies, such as street outreach and linkages to human services.The City wasawarded a Board of State and Community Corrections, two-year matching grant for $500,000 that provides supportive services to people at the highest risk of being impacted by violence and allows for the delivery of outreach services through June 30, 2020. The City is well positioned to reapply for State grant funds in June2020. In an effort to continue to provide external violence VIP grant program. If awarded, program has a tentative start date of September 1, 2020 through June 30, 2023. CITY MANAGER 126 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ORGANIZATIONAL CHART City Manager's Office Administration (5.75 FTE) Customer and Air Quality & Violence CATV Neighborhood RideshareIntervention (1 FTE)Services (0.50 FTE)(1.00 FTE) (4.75 FTE) CITY MANAGER 127 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed City Manager Administrative Analyst I (Flex)0100 Administrative Analyst II0010 Administrative Assistant To City Manager (U)1111 Administrative Services Officer (U)1111 Assistant City Manager (U)1111 Assistant To The City Manager (U)1100 Assistant ToThe Mayor II (U)*0000 City Manager (U)1111 Community Engagement Specialist0011 Community Intervention Program Manager (U)1111 Executive Assistant To The City Manager (U)1111 Human Resources Analyst1000 Human Resources Technician1000 IEMGBroadcast Engineering Coordinator1111 Manager Of Communications1000 Mayor's Chief Of Staff (U)*0000 Senior Customer Service Representative (U)*0000 Neighborhood & Cust Services Ops Manager (U)0011 SBDirect Call Taker (Bilingual)4444 Senior Human Resources Technician0110 Senior SBDirect Call Taker (Bilingual)1000 City Manager Total16141513 PERSONNEL CHANGES *During FY 2019/20 three positions were transferred from the and then subsequentlydeleted, effective June 1, 2020: 1.00Mayor's Chief of Staff(U) 1.00Assistant to the Mayor I(U) 1.00 Customer Service Representative(U) Deletion of Administrative Analyst II, effective June 1, 2020. Transfer of Senior Human Resources TechniciantotheHuman ResourcesDepartment1.00 FTE CITY MANAGER 128 L OOKING BACK ACHIEVEMENTS ACHIEVEMENT #1Executive Staffing Hired three new Directors including the Director of Finance, Director of Public Works and Director of Human Resources and initiated a search for the Director of Animal Services. ACHIEVEMENT #2StrategicTargets and Goals Held a strategic planning workshopw- year strategic targets and goals followed by the adoption of the 2020 action plan. ACHIEVEMENT #3Violence Intervention Program The City experiences an 11% reduction in gang related homicides compared to 2018 and a 14% reduction in overall aggravated assaults with a firearm. $1,000,000in funding was secured from the California Board of State & Community Corrections Youth Reinvestment grant program to establish a City-wide youth development programprovidingacademic case management and career development services for at risk youth. The program is implemented in partnership with two local community-based nonprofit agencies with services being available throughFebruary 28, 2023. ACHIEVEMENT #4Communications mming on all City channels. Additionally a series of videos were developed to educate the public regarding combined withthe integration ofpublic access programing throughout the. ACHIEVEMENT #5Neighborhood Resource Center TheNeighborhood Resource Center was implementedin Fiscal Year2019/2020. ACHIEVEMENT #6 Revenue Developed educational materials and conducted an assessment and outreach associated with the consideration of a potential tax measure. CITY MANAGER 129 City of San Bernardino 2020-21 Department Summary City Manager's Office % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0001 Administration1,070,6921,100,692990,486976,100896,100759,2852,091,219133% 8751 COVID-19 Activity--19,932-0% 0013 Communication & Comm Relations572,367572,367300,883431,600431,600253,587--100% 0016 Air Quality & Rideshare49,85349,85364,67662,80062,80051,76366,1505% 0067 Customer & Neighborhood Services412,156412,156467,718576,800576,800462,185575,2830% 0133 CATV378,876378,876351,655455,400455,400289,062458,9041% 0149 Administrative Services544,061544,061482,826569,800566,074299,910--100% 0150 Violence Intervention449,251948,662528,287387,500721,024643,367223,016-69% 8737 Youth Reinvestment Grant-272,727173,744--100% Grand Total3,477,2554,006,6663,186,5313,460,0003,982,5252,952,8343,414,572-14% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries1,365,5131,365,5131,427,5061,549,2001,524,2291,134,1101,788,91817% Benefits490,036490,036499,906617,700611,150531,947784,98728% Maintenance & Operations1,413,7051,943,1161,040,9041,049,1001,603,1461,042,776614,531-62% Internal Service Charges208,001208,001218,216244,000244,000244,000226,136-7% Grand Total3,477,2554,006,6663,186,5313,460,0003,982,5252,952,8343,414,572-14% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General3,266,7553,296,7552,797,4513,179,0003,138,6072,362,1753,132,5920% 107 Cable Television Fund210,500210,500190,970270,500270,500137,624270,5000% 111 AB2766 air quality--13,30210,50010,5006,36811,4809% 123 Federal grant programs-499,411184,809-562,918446,666--100% Grand Total3,477,2554,006,6663,186,5313,460,0003,982,5252,952,8343,414,572-14% 130 General City Manager Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary AmountBudgetBudgetBudget AccountAccount Description 5011Salaries Permanent Fulltime 534,739 550,500 550,500 1,096,691 5013Auto Phone Allowance 17,169 17,500 17,500 21,900 5014Salaries Temporary Parttime - - - 97,000 5015Overtime 127 - - - 5018Vacation Pay 35,230 - - - 5026PERS Retirement 48,461 53,300 53,300 119,354 5027Health Life Insurance 50,151 49,300 49,300 143,937 5029Medicare 8,661 8,000 8,000 17,308 5034Calpers Unfunded Liability 46,185 66,100 66,100 204,742 5602Workers Compensation 21,641 30,300 30,300 45,134 5603Liability 7,733 10,600 10,600 21,857 5604IT Charges In House 51,088 51,200 51,200 66,965 9999Suspense (39) - - - 5111Material And Supplies 11,869 15,000 15,000 10,000 10,000 Miscellaneous Materials/Office Supplies 5122Dues And Subscriptions 4,543 5,000 5,000 4,466 360 Canva 600 Constant Contact 2,800 International City/County Management Association 469 Misc. Dues/Subscriptions 117 The Sun Electronic Subscription 120 Vimeo 5132Meetings And Conferences 9,780 4,500 4,500 4,500 5133Education And Training 470 1,000 500 1,000 5158Legal 2,394 - - - 5174Printing Charges 5,134 5,000 5,000 3,000 3,000 Printing Charges 5175Postage 707 500 1,000 500 500 Annual Postage 5176Copy Machine Charges 5,622 4,800 4,800 4,000 4,000 Copy Machine Charges 5181Other Operating Expense 581 - - - 5502Professional Contractual 128,200 100,000 20,000 225,365 100,000 On Demand Grant Writing Services 100,000 Professional Services on an as needed basis 25,365 Public Education and Engagement 5505Other Professional Services - 3,500 3,500 3,500 990,447 976,100 896,100 2,091,219 Administration Totals: 131 General City Manager Communication & Comm Relations 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 52,355 111,500 111,500 - 5013Auto Phone Allowance 2,172 2,200 2,200 - 5026PERS Retirement 4,657 11,400 11,400 - 5027Health Life Insurance 3,516 11,000 11,000 - 5029Medicare 810 1,600 1,600 - 5034Calpers Unfunded Liability 3,299 23,600 23,600 - 5602Workers Compensation 5,977 2,800 2,800 - 5603Liability 2,136 2,000 2,000 - 5604IT Charges In House 14,109 4,800 4,800 - 9999Suspense 7 - - - 5111Material And Supplies 1,706 - - - 5121Advertising 479 - - - 5122Dues And Subscriptions 6,665 700 700 - 5167Software Maintenance 2,775 - - - 5174Printing Charges - 50,000 50,000 - 5502Professional Contractual 192,726 210,000 210,000 - 5505Other Professional Services 7,500 - - - 300,890 431,600 431,600 - Communication & Comm Relations 132 General City Manager Air Quality & Rideshare 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 26,023 27,000 27,000 27,642 5015Overtime 127 - - - 5026PERS Retirement 2,325 2,600 2,600 2,919 5027Health Life Insurance 7,253 7,200 7,200 7,676 5029Medicare 382 400 400 403 5034Calpers Unfunded Liability 6,598 9,400 9,400 10,500 5602Workers Compensation 2,331 1,900 1,900 1,862 5603Liability 833 600 600 900 5604IT Charges In House 5,503 3,200 3,200 2,769 9999Suspense (3) - - - 51,371 52,300 52,300 54,670 Air Quality & Rideshare Totals: 133 General City Manager Customer & Neighborhood Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 277,601 288,900 288,900 295,866 5012Special Salaries 3,600 3,600 3,600 3,600 5013Auto Phone Allowance 5,166 5,200 5,200 5,175 5014Salaries Temporary Parttime - 22,000 22,000 - 5015Overtime 1,907 2,500 2,500 - 5018Vacation Pay 1,429 - - - 5026PERS Retirement 27,882 30,300 30,300 34,116 5027Health Life Insurance 40,815 41,200 41,200 44,180 5029Medicare 4,209 4,200 4,200 4,417 5034Calpers Unfunded Liability 62,679 89,800 89,800 99,746 5602Workers Compensation 10,799 18,700 18,700 18,239 5603Liability 3,859 5,800 5,800 8,814 5604IT Charges In House 25,493 31,500 31,500 27,130 9999Suspense 17 - - - 5111Material And Supplies - 7,700 7,700 7,650 1,200 Leadership Program & Community Meetings Supplies 750 Office Supplies - Neighborhood Resource Center 3,700 Supplies for Community Use/Rental - Neighborhood Resource 2,000 Volunteer T-Shirts - Neighborhood Resource Center 5122Dues And Subscriptions - 400 400 - 5131Mileage - 300 300 200 200 Mileage 5132Meetings And Conferences 2,091 2,200 3,200 3,700 3,700 Neighborhood USA Conference 5133Education And Training - 1,000 - 1,000 1,000 Training for SB Direct Staff 5174Printing Charges 187 1,700 1,700 1,700 1,700 Leadership Program/Neighborhood Resource Ctr.; Custom Print 5502Professional Contractual - 18,000 18,000 18,000 18,000 Community Sparks Grant Program 5505Other Professional Services - 1,800 1,800 1,750 467,735 576,800 576,800 575,283 Customer & Neighborhood Services 134 General City Manager CATV 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 73,148 74,600 74,600 74,580 5014Salaries Temporary Parttime 30,683 42,500 42,500 42,500 13,228 IEMG/CATV Programming Traffic Assistant - Emmanuel Gutierrez 13,228 IEMG/CATV Programming Traffic Assistant - Ryan Garcia 13,228 IEMG/CATV Programming Traffic Assistant - Vacant 2,818 PT Rate Increase 1/1/2021 5026PERS Retirement 8,416 7,100 7,100 7,876 5027Health Life Insurance 11,381 11,900 11,900 12,606 5029Medicare 1,513 1,100 1,100 1,081 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5602Workers Compensation 2,950 4,600 4,600 4,632 5603Liability 1,054 1,500 1,500 2,239 5604IT Charges In House 6,965 7,700 7,700 6,890 9999Suspense 21 - - - 5111Material And Supplies 2,522 3,000 3,000 3,000 3,000 Office Supplies/Materials 5122Dues And Subscriptions 6,000 6,000 6,000 6,000 6,000 LIVEU for 40 Hrs. Per Month of Live Remote Capability 5167Software Maintenance - 3,000 3,000 3,000 3,000 Annual On-Air Maintenance for City Channels 5181Other Operating Expense 2,859 3,000 3,000 3,000 3,000 Alarm, AM Radio Stream, Internet Channels 160,707 184,900 184,900 188,404 CATV Totals: 135 General Cit y Manager Administrative Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary AmountBudgetBudgetBudget AccountAccount Description 5011Salaries Permanent Fulltime 235,868 256,500 237,249 - 5013Auto Phone Allowance 6,888 6,900 6,900 - 5014Salaries Temporary Parttime 9,709 19,800 14,080 - 5015Overtime 79 - - - 5018Vacation Pay 2,439 - - - 5026PERS Retirement 22,474 26,000 23,920 - 5027Health Life Insurance 40,720 35,200 31,130 - 5029Medicare 3,819 3,700 3,300 - 5034Calpers Unfunded Liability 39,587 56,700 56,700 - 5602Workers Compensation 10,710 15,300 15,300 - 5603Liability 3,827 5,100 5,100 - 5604IT Charges In House 25,284 25,900 25,900 - 9999Suspense 2 - - - 5111Material And Supplies 1,028 2,000 45 - 5121Advertising 1,796 3,000 4,735 - 5122Dues And Subscriptions 300 900 200 - 5131Mileage 91 200 - - 5132Meetings And Conferences 1,935 2,100 1,677 - 5133Education And Training - 1,000 1,495 - 5167Software Maintenance 3,847 6,500 2,600 - 5174Printing Charges 24 - - - 5175Postage 9 200 - - 5176Copy Machine Charges 908 2,800 86 - 5181Other Operating Expense 2,450 - - - 5502Professional Contractual 69,034 100,000 135,657 - 482,828 569,800 566,074 - Administrative Services Totals: 136 General City Manager Violence Intervention 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 111,046 118,000 118,000 123,964 5026PERS Retirement 11,352 12,800 12,800 14,708 12,800 PERS Retirement 5027Health Life Insurance 14,756 14,300 14,300 15,621 5029Medicare 1,614 1,700 1,700 1,797 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5602Workers Compensation 4,283 6,800 6,800 7,520 5603Liability 1,530 2,300 2,300 - 5604IT Charges In House 10,110 11,400 11,400 11,186 9999Suspense 1 - - - 5111Material And Supplies 402 500 500 300 300 Easel Boards/Binders/Notebooks 5132Meetings And Conferences 573 500 500 1,620 1,020 Multiple VIP/YRG Meetings throughout the Year 600 VIP Community Outreach Call-Ins for High Risk Individuals 5174Printing Charges - 300 300 300 300 Printing cost for VIP/YRG brochures 5502Professional Contractual 174,617 200,000 243,333 25,000 5,000 Emergency Temporary Relocation Services 10,000 VIP/YRG Outreach/Case Mgmt. & Development Training 10,000 VIP/YRG Software & Database Training for Caseworkers 343,479 387,500 430,833 223,016 Violence Intervention Totals: 137 Cable Television Fund City Manager CATV 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 9999Suspense (20) - - - 5112Small Tools And Equipment 36,689 25,000 25,000 25,000 25,000 Annual PO w/B&H for Small Tools & Equipment 5505Other Professional Services 145,791 205,500 205,500 205,500 205,500 Budget for Copyright Content Creation 5703Communications Equipment 8,490 40,000 40,000 40,000 40,000 Facility Video Server Upgrades 190,949 270,500 270,500 270,500 Cable Television Fund Totals: 138 AB2766 Air Quality City Manager Air Quality & Rideshare 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies 475 - - 1,510 1,510 Rideshare Health/Wellness Fair Swag & Refreshments 5132Meetings And Conferences - - - 100 100 Rideshare Health & Wellness Fair Drawings 5133Education And Training 25 - - 300 300 Rideshare Education & Training 5174Printing Charges 135 - - - 5181Other Operating Expense 12,667 10,500 10,500 9,570 2,160 Rideshare Monthly Bus Passes 1,800 Rideshare Monthly Drawings 960 Rideshare Monthly Gas Cards 4,000 Rideshare Quarterly Drawings 400 Rideshare Week Competition 250 Rideshare Weekly Drawing 13,302 10,500 10,500 11,480 Air Quality & Rideshare Totals: 139 Federal Grant Programs City Manager Violence Intervention 2019 2020 2020 2021 Actual Adopted Amended Preliminary AmountBudgetBudgetBudget AccountAccount Description 5502Professional Contractual 184,809 - 290,191 - 184,809 - 290,191 - Violence Intervention Totals: 140 Federal Grant Programs City Manager Youth Reinvestment Grant 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5132Meetings And Conferences - - 714 - 5502Professional Contractual - - 272,013 - - - 272,727 - Youth Reinvestment Grant Totals: 141 142 DEPARTMENT OVERVIEW The Community and Economic Development Department works to improve the quality of life for all residents throughout the City of San Bernardino. The Department is responsible for maintaining environment through the effective and efficient use of the City legislative mandates (i.e., enforcement of policies established in the comprehensive General Plan, enforcement of the development and performance standards in the Development, Building and Safety, Housing and Property Maintenance Codes) which provide a solid foundation for maintaining a solid quality of life for the community. The Department functions as the liaison to the City Manager, Mayor and City Council on land use, development, housing and environmental issues, both locally and regionally. The Departmentalso manages the economic development functions The Department is comprised of seveninternally related divisions including Planning, Building and Safety, Housing, Economic Development, Code Enforcement,Administration, and the Successor Agency.There are a total of 30full-time personnel and one part time employee. The Department also staffand overseesthe activities of the Successor Agencyof the former Redevelopment Agency. ADMINISTRATION The AdministrationDivisionprovides leadership and management for the departmentand administrative support tothemanagement team. Primary functions include oversight of the administrative functions and policies of the department, preparing and monitoring the budget, contract administration, grant administration, payroll andvariouspersonnelrelated functions. Administrative staffis also a key component providing customer service in taking and routing calls to all six of the divisions, assists at the public counter, and processes public records requests. PLANNING The Planning Division is responsible for theimplementation ofthedevelopment policies as set forth in the City of San Bernardino comprehensive General Plan and Development Code. The General Plan serves as the policy document, as required by State law, to guide future development and servicesbased upon the vision.The Division reviews and processes land use entitlement applications for consistenpolicies and development standards to safeguardqualityof living for the community. The Division is tasked with ensuring compliance with the California Environmental Quality Act. The Divisionis also involved with interagency coordination working in collaboration with the Southern California Association of Government (SCAG), San Bernardino County Transportation Authority (SBCTA) and San Bernardino County. Finally, the Planning Division is responsible for staffingboththeDERC and Planning Commission meetings,attendingCity Council meetings on development related projectsand oversees the cannibas monitoring program. 143 BUILDING AND SAFETY The Building & Safety Division implements the regulations set forth in the various California Building C include public counter assistance, construction plan review,issuing permits, and building inspections. The front counter is a critical component since it is the intake point for plan check, development submittals and public interaction. The Division is also the liaison between the County Fire, County Health and the School District. HOUSING DIVISION The Housing Division is responsible for the management and implementation of the Community Planning and Development formula grants (Community Development Block Grant, HOME Investment Partnerships, Emergency Solutions Grant, and Neighborhood Stabilization Program 1 and 3). Staff manages these funds, which are intended toprimarily benefit low-income residents and improve the housing quality within the City. Community Development Block Grant (CDBG) is the primary federal program providing local governments with grants to improve the physical, economic, and social conditions in their communities. The program provides affordable housing, suitable living environments, and expands economic opportunities for low and moderate-income residents. HOME program creates and preserves affordable housing. Eligible activities include housing rehabilitation, new construction, and acquisition and rehabilitation, for both single-family and multifamily projects. All activities must benefit lower-income renters or owners. Emergency Solutions Grants (ESG) program assists individuals and families in quickly regaining stability in permanent housing. ESG funds are available for five program activities: street outreach, emergency shelter, homelessness prevention, rapid re-housing assistance and data collection. Neighborhood Stabilization Programs were established to provide funds to stabilize communities that suffered from foreclosures and abandonment. The goal is realized through the purchase and redevelopment of foreclosed and abandoned residential properties. The Division is tasked with creating affordable housing opportunities to improve the quality of life for the residents of San Bernardino,improving and preserving the housing stock and funding programs that will assist persons at risk of homelessness and those experiencing homelessness. The Division manages and moves forward a pipeline of housing projects that will meet the C five year Consolidate Plan goals and objectives. ECONOMIC DEVELOPMENT Economic DevelopmentDivision is responsible for providing professional services that focus on 1) ies; 2) business retention and attraction efforts to encourage job creation and increase general fund revenue; 3) workforce development efforts to provide residents access to quality local jobs; and 4) building strategic partnerships with intergovernmentaland community based agencies such as local educational institutions, medical service providers, businesses, state, local, county, and regional entities, and local joint power authorities to both leverage and attract funds and resources. COMMUNITYAND ECONOMIC DEVELOPMENT 144 CODE ENFORCEMENT The Code Enforcement Division is responsible for improving the quality of life through the enforcement of various sections of the San Bernardino Municipal Code. The Division works closely with the Police Department, Building andSafety, Planning, Housing, Public Works and the County Health Department. This Division responds to a variety of calls including, but not limited to, abandonedanddangerous buildings, inoperable vehicles, substandard property maintenance, overgrown weedsand vegetation, illegal dumping, illegal street vending, etc. This division provides oneof the most critical functions for ensuring the overall public health, safety and general welfare appearance. SUCCESSOR AGENCY On December 29, 2011, the California Supreme Court upheld AssemblyBill1X 26 abolishing redevelopment in California as of February 1, 2012. The City of San Bernardino, acting as the Successor Agency for the former Redevelopment Agency (RDA), became responsible for winding down the affairs of the redevelopment agency including disposing of its assets and making payments due for debt incurred by the former RDA. The Successor Agency conducts the following activities: preparesthe Recognized Obligation PaymentSchedule; implementssthe sinvitations for letters of interest and requests for proposals; process the disposition/transfer of remaining development properties; andmanages the Request for Qualifications for consultants assisting with the activities at the Carousel Mall, th California Theatre/Theater Square, 5Street Gateway and Arden/Guthrie properties. BUDGET HIGHLIGHTS Includesthecontinued integration of the Economic Development, Housing and Successor Agency functions into the Community and Economic Development Departmentimproving the effectiveness of the development. Includes the re-integration of the Code Enforcement Division into the Department. Therelocation of the Land Development Division into the Public Works Department where all engineering functions of the city will be housed. The relocation of the Property Maintenance functions to the Public Works department. The kick-off of the comprehensive update tothe General Plan and Development Code. COMMUNITYAND ECONOMIC DEVELOPMENT 145 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & Operations Internal Service ChargesCredit/billablesDebt Service Maintenance and OperationsTransfers OutCapital Outlay 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ORGANIZATIONAL CHART Community & Economic Development Code Building and Administration Economic Housing Planning Successor Enforcement Safety Development (6.0 FTE) (3.5 FTE)Agency (5.0 FTE) (8.0 FTE) (7.5 FTE) COMMUNITYAND ECONOMIC DEVELOPMENT 146 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Community & Economic Development Accountant III0011 Administrative Analyst II0011 Administrative Assistant0011 Assistant Planner (Flex)0211 Associate Planner4233 Building Inspector I (Flex)0122 Building Inspector Il3211 Building Official0001 Chief Building Official/Building & Safety Division Manager1100 Code Enforcement Officer I0001 Code Enforcement Officer II0003 Code Enforcement Officer III0001 Community Development Technician1333 Construction Inspector II2110 Customer Service Representative0002 Development Services Technician4000 Director of Community Development (U)1100 Engineering Assistant I (Flex)1100 Engineering Assistant II0010 Engineering Assistant III1110 Executive Assistant2111 Executive Assistant to Director (U)1111 Housing Division Manager (U)0011 NPDESCoordinator1100 NPDESInspector I (Flex)0100 Planning Division Manager (U)1111 Senior Civil Engineer/ Division Manager (U)1110 Senior Management Analyst1111 Senior Office Assistant0001 Senior Planner0100 Senior Plans Examiner1000 Transportation Planner1000 Weed Abatement Coordinator0000 Administrative Analyst I0011 CDBG Program Coordinator0011 Director of Community & Economic Development0011 Community & Economic Development Total27232530 COMMUNITYAND ECONOMIC DEVELOPMENT 147 PERSONNEL CHANGES Personnel changes represent the transfer of Code Enforcement from the Police Department and the transfer of Land Development to the Public Works Department. (+1.00) Code Enforcement Officer I transferred from Police (+3.00) Code Enforcement Officer II transferred from Police (+1.00) Code Enforcement Officer III transferred from Police (+2.00) Customer Service Representatives transferred from Police (+1.00) Senior Office Assistant transferred from Police (+1.00) Building Official was addedwhen Code Enforcement was transferred. (-1.00) Construction Inspector II transferred to Public Works (-1.00) Engineering Assistant II transferred to Public Works (-1.00) Engineering Assistant III transferred to Public Works (-1.00) Senior Civil Engineer/Division Manager (U) transferred to Public Works LOOKING BACK ACHIEVEMENTS ACHIEVEMENT #1 Received $3 million dollars from the State Department of Housing and Community Development to update the General Plan. Received another $625,000 in SB2 Grant funds to update the Development Code and create a Specific Plan for Downtown. ACHIEVEMENT #2 Selected a consulting team to assist the City with the comprehensive update of the General Plan and Development Code. ACHIEVEMENT #3 Processed a Request for Proposal to select a development entity to master plan and develop the Carousel Mall. ACHIEVEMENT #4 Completed aCode Amendmentto the SignRegulations. ACHIEVEMENT #5 Processed a Request for Proposal for Building Plan Check services and selected a consulting firm to manage theses services for theCity. ACHIEVEMENT #6 Processed a Request for Proposal for Cannabis Monitoring Services and selected a consulting firm to manage theses services for the City. COMMUNITYAND ECONOMIC DEVELOPMENT 148 City of San Bernardino 2020-21 Department Summary Community & Economic Development % Change to Amended FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Adopted Amended 2019-20 YTD Preliminary Budget Adopted Amended FY 2018-19 BudgetBudgetActualBudgetBudgetActualBudget2019-20 A. Department/ Division 0001 Administration373,992 874,805 1 ,011,876 1,117,073 1,360,198 886,979 899,731-34% 2002 CDBG Administration 696,604- 3 30,835 2,815,000 673,282 451,101 3 ,444,877412% 8751 COVID-19 Activity - 48,644- - #DIV/0! 0144 Economic Development 371,474- 3 05,248 172,100 227,533 52,505 191,126-16% 2021 ESG Lutheran Social Services 115,000- 115,000 - 55,366 - --100% 2027 Time For Change Foundation 75,000- 75,000 - - - - 0% 2031 ESG Administration - - 16,754 270,000 21,490 8,848 2 95,7991276% 2034 ESG-Community Action Partnership 71,500- 21,642 - 82,735 11,784 --100% 2058 ADMINISTRATION 904,500- - - - - - 0% 2156 Inland Fair Housing Mediatn Brd 66,000- 66,000 - 66,000 27,740 73,00011% 2199 CDBG Micro Enterprise Program 32,950- - - 56,705 32,950 35,000-38% 2200 CDBG CW Comm Bldg Rehab/Busi Imp 237,661- - - - - - 0% 2201 CDBG CW Owner Occ Hsng Rehab qua 670,000- 401,813 - 268,187 244,419 --100% 2305 ADMINISTRATION 138,568- 2 29,112 1,385,700 163,315 52,504 2,623,8951507% 2330 Home-Single Family Rehab - 450,000 - --100% 2331 Infilled Housing Developmnt 1,053,844- 309,308 - 744,536 700,000- -6% 2350 ADMINISTRATION 277,360- 1,500,0003,618 443,499 14,499 360,000-19% 0021 Enforcement & Beautification - - - - 571,020 71,092 1 ,285,703125% 0027 Stormwater Management - - 135 - - - - 0% 0028 Building and Safety 1,275,286 1,264,220 1 ,051,123 1,227,100 1,227,200 881,730 2 ,280,20386% 0029 Planning 1,045,369 1,075,960 9 57,980 873,300 992,834 698,263 903,115-9% 0030 Land Development 1,066,251 655,469 6 01,477 600,300 600,300 476,376 --100% 0125 Property Maintenance 943,756- 5 88,321 338,300 338,300 284,931 --100% 0126 EDA - ROPS 195,000- 4 ,871,226 5,157,780 5,157,780 2,848,49316,790,462 226% 0148 Bond Expenses- 26,904- 225,572 - 83,442- - 0% 2036 ESG Family Services Association 64,097- 35,505 - 79,510 - --100% 8657 Homeless Svcs Coord Project 170,977- 126,671 - 83,000 30,941 --100% 8658 Arrowhead Grove Mixed Incom Hous - 4,010,000 - --100% 8738 ESG Salvation Army - 70,436 - --100% 8739 Home Affordable Housing Ownershi - 701,786 - --100% 8742 General Plan Update - 3,000,000 - --100% Grand Total 3,760,899 9,981,64911,344,213 15,456,653 21,445,013 7,207,23929,882,911 39% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries 1,707,321 2,204,228 1,960,792 2,209,800 2,359,706 1,545,158 2,639,63212% Benefits 716,843 912,790 1,158,015 1,457,708 1,493,368 1,277,965 1,771,41419% Maintenance & Operations 893,614 6,275,300 3,625,881 6,851,821 12,654,615 1,751,827 9,200,051-27% Internal Service Charges 443,120 589,331 598,266 648,300 648,300 649,513 728,01712% Debt Service - 4,111,840- 4,289,024 4,289,024 2,099,335 262%15,543,797 Maintenance and Operations - - 5,978 - - - -0% Capital Outlay - (116,558)- - (116,558)- -0% Grand Total 3,760,899 9,981,649 15,456,65311,344,213 21,445,013 7,207,239 39%29,882,911 % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General 3,760,899 4,771,899 4,015,199 3,948,600 7,730,782 3,079,486 5,539,879-28% 116 Emergency Solutions Grant 14.231 496,574- 390,571 270,000 392,537 51,573 295,799-25% 117 Home Improvement Part 14.239 1,192,412- 534,919 1,385,700 2,889,637 3,323,89552,504 15% 119 Community Developmnt Block Grant 1,703,215- 802,148 2,815,000 1,244,174 756,209 3,552,877186% 120 Neighborhood Stabil Prog (NSP1) 277,360- 1,500,0003,618 3,443,499 14,499 360,000-90% 127 Low Mod Housing Fund - - 9,957 50,000 257,030 230,932 20,000-92% 710 Successor Agency 635,689- 5,587,801 5,487,353 5,487,353 3,022,036 206%16,790,462 Grand Total 3,760,899 9,981,649 15,456,65311,344,213 21,445,013 7,207,239 39%29,882,911 149 General Community & Economic Development Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 191,012 375,700 375,700 374,163 5013Auto Phone Allowance 669 8,700 8,700 8,700 5014Salaries Temporary Parttime 20,212 7,800 7,800 7,800 7,800 Part time Administrative staff 5015Overtime 950 500 500 500 500 Overtime for Admin staff 5033Salary Savings - (46,600) (46,600) (24,000) (24,000) Portion of the Director's Salary charged to other funds 5026PERS Retirement 17,975 39,300 39,300 39,819 5027Health Life Insurance 30,843 43,400 43,400 49,256 5029Medicare 3,160 5,400 5,400 5,630 5034Calpers Unfunded Liability 36,288 66,100 66,100 73,497 5602Workers Compensation 12,474 22,400 22,400 25,446 5603Liability 3,416 30,200 30,200 35,256 5604IT Charges In House 35,072 86,300 86,300 83,364 9999Suspense 6 - - - 5111Material And Supplies 8,282 8,000 8,000 8,000 800 Materials and supplies for the department 5121Advertising 1,000 - - - 5122Dues And Subscriptions 85 1,100 - 1,100 700 American Planning Association 120 American Society of Public Administration 200 ICMA Membership Renewal 80 Municipal Management Association 5132Meetings And Conferences 2,636 2,300 3,400 2,300 1,000 American Planning conference for the Director 500 International Council of Shopping Centers 800 League of California Cities 5133Education And Training 327 600 600 600 600 Skillpath Seminars 5152Gas Charges 178 - - - 5167Software Maintenance 3,360 400 400 400 400 Software Maintenance per IT 5171Rentals 1,600 - - - 5174Printing Charges 701 800 800 800 800 Business cards, Staff Reports and News Letters 5175Postage 307 100 200 100 100 Postage - General Correspondance and notices 5176Copy Machine Charges 5,222 5,000 5,000 5,000 5,000 Copy machine charges 5502Professional Contractual 139,835 80,000 115,995 182,000 42,000 Archival of plans 140,000 Cannabis Monitoring Services 515,611 737,500 773,595 879,731 Administration Totals: 150 General Community & Economic Development Enforcement & Beautification 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - - 211,223 443,948 5012Special Salaries - - 2,094 1,200 5015Overtime - - 5,000 5,000 5,000 Overtime for Code Enforcement 5026PERS Retirement - - 24,509 48,697 5027Health Life Insurance - - 23,351 72,908 5029Medicare - - 3,093 6,455 5034Calpers Unfunded Liability - - - 167,994 5601Garage Charges - - - 10,568 5602Workers Compensation - - - 31,043 5603Liability - - - 43,011 5604IT Charges In House - - - 101,702 5612Fleet Charges Fuel - - - 5,179 5111Material And Supplies - - 3,000 3,000 3,000 Materials and office supplies for the division 5122Dues And Subscriptions - - 500 2,500 2,500 Dues and subscriptions for Code Enforcement Associations 5133Education And Training - - - 500 500 Education and training for the division 5174Printing Charges - - 2,000 - 5175Postage - - 4,700 - 5181Other Operating Expense - - 6,766 12,000 12,000 Other operating expenses 5502Professional Contractual - - 272,589 330,000 330,000 Professional contractual services for on-call services 5505Other Professional Services - - 12,195 - - - 571,020 1,285,703 Enforcement & Beautification Totals: 151 General Community & Economic Development Building and Safety 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 357,649 408,400 408,400 478,776 5012Special Salaries 1,627 1,800 1,800 900 5013Auto Phone Allowance 803 - - - 5014Salaries Temporary Parttime 24,254 - - - 5015Overtime 22,971 20,000 20,000 20,000 20,000 Overtime for building inspection services 5018Vacation Pay 8,538 - - - 5026PERS Retirement 35,025 42,400 42,400 56,807 5027Health Life Insurance 50,314 61,700 61,700 70,920 5029Medicare 6,035 5,900 5,900 6,955 5034Calpers Unfunded Liability 109,524 132,300 132,300 136,495 5601Garage Charges 8,303 14,200 14,200 3,522 5602Workers Compensation 41,078 33,100 33,100 33,293 5603Liability 11,249 33,300 33,300 46,129 5604IT Charges In House 115,491 127,300 127,300 109,072 5612Fleet Charges Fuel 4,580 5,200 5,200 5,734 9999Suspense 1 - - - 5111Material And Supplies 1,782 7,000 7,000 2,100 600 Division polos 1,500 Office Supplies for the division 5112Small Tools And Equipment 97 500 500 500 500 Small tools and equipment 5122Dues And Subscriptions 560 400 400 400 300 California Building Official dues and subscriptions 100 International Code Council 5133Education And Training 3,384 6,000 6,000 6,000 6,000 Education and training for division 5174Printing Charges 2,428 2,500 2,500 2,500 2,500 Printing charges for the division 5175Postage 408 100 200 100 100 Postage for the division 5502Professional Contractual 245,022 325,000 325,000 1,300,000 1,300,000 Building plan check and staffing services 1,051,124 1,227,100 1,227,200 2,280,203 Building and Safety Totals: 152 General Community & Economic Development Planning 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 453,899 412,500 412,500 429,673 5012Special Salaries 900 900 900 - 5013Auto Phone Allowance 7,691 6,900 6,900 6,900 5014Salaries Temporary Parttime 24,254 - - - 5015Overtime 1,827 500 500 1,000 1,000 Overtime for Planning staff 5018Vacation Pay 2,043 - - - 5026PERS Retirement 44,684 43,000 43,000 49,173 5027Health Life Insurance 53,592 50,100 50,100 58,525 5029Medicare 7,187 6,000 6,000 6,376 5034Calpers Unfunded Liability 83,133 94,500 94,500 104,996 5602Workers Compensation 27,674 30,100 30,100 29,509 5603Liability 7,578 33,200 33,200 40,886 5604IT Charges In House 77,805 115,700 115,700 96,677 9999Suspense 4 - - - 5111Material And Supplies 1,124 600 600 600 600 Materials and office supplies 5121Advertising 13,255 13,000 13,000 13,000 13,000 Advertising 5122Dues And Subscriptions 1,572 2,000 2,000 2,000 2,000 Dues and Subscriptions for the American Planning Association 5132Meetings And Conferences - 3,000 3,000 2,500 2,500 Meetings and Conferences 5133Education And Training 1,100 2,500 2,500 2,500 2,500 Educations and Training for division 5174Printing Charges 6,332 1,000 1,000 1,000 1,000 Printing charges for division 5175Postage 3,541 2,800 2,900 2,800 2,800 Postage for the division 5502Professional Contractual 138,789 55,000 174,434 55,000 47,000 Contract Planner services 8,000 SMARA Consulting Services 957,984 873,300 992,834 903,115 Planning Totals: 153 General Community & Economic Development Economic Development 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 69,621 - - - 5013Auto Phone Allowance 3,335 - - - 5014Salaries Temporary Parttime 7,510 7,800 7,800 - 5018Vacation Pay 9,904 - - - 5026PERS Retirement 4,473 - - - 5027Health Life Insurance 4,892 - - - 5029Medicare 1,317 - - - 5034Calpers Unfunded Liability 13,196 - - - 5602Workers Compensation 25,986 - - 4,880 5603Liability 9,286 - - 6,761 5604IT Charges In House 115,461 - - 15,985 5111Material And Supplies 58 500 500 500 500 Materils and office supplies for the division 5121Advertising - 50,000 50,000 50,000 50,000 Advetising and Marketing the City of San Bernardino 5122Dues And Subscriptions 331 5,800 5,800 10,000 5,000 CoStar Suite or similar software 5,000 Dues and Subscriptions for ICSC 5131Mileage 21 200 200 200 200 Mileage to and from conferences and out of city meetings 5132Meetings And Conferences - 3,000 3,000 4,000 4,000 Meetings and conferences for the division 5133Education And Training - 2,000 2,000 2,000 2,000 Education and training for the Division 5174Printing Charges - 2,500 2,500 2,500 2,500 Printing charges for marketing activities and promotions. 5175Postage 73 300 300 300 300 Postage for the Division 5502Professional Contractual 36,805 50,000 105,433 44,000 44,000 Professional contractual services 5503Outside Legal Services 2,980 50,000 50,000 50,000 50,000 Outside legal services for economic development activities 305,248 172,100 227,533 191,126 Economic Development Totals: 154 Emergency Solutions Grant 14.231 Community & Economic Development ESG Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 14,510 - - - 5026PERS Retirement 1,380 - - - 5027Health Life Insurance 654 - - - 5029Medicare 210 - - - 5502Professional Contractual - 270,000 21,490 295,799 22,000 ESG Consultant Contract 273,799 Placeholder for ESG programs tbd 16,754 270,000 21,490 295,799 ESG Administration Totals: 155 Home Improvement Part 14.239 Community & Economic Development ADMINISTRATION 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 135,682 - 11,740 19,363 5026PERS Retirement 11,066 - 999 1,851 5027Health Life Insurance 19,889 - 1,304 2,350 5029Medicare 1,974 - 170 281 5034Calpers Unfunded Liability - - - 3,150 9999Suspense 3 - - - 5111Material And Supplies - 1,000 1,000 500 500 General office supplies for Housing staff 5121Advertising - - - 3,500 1,000 Newspaper ads - large 2,500 Newspaper ads - small 5131Mileage - - - 500 500 Mileage reimbursement for staff to attend trainings 5133Education And Training - 500 500 2,000 1,000 Comprehensive HUD trainings 1,000 Microsoft Excel trainings for (2) Housing staff 5174Printing Charges - 500 500 200 200 Printing charges based on anticipate usage 5175Postage - - - 200 200 Postage charges based on anticipated usage 5502Professional Contractual 34,661 1,357,700 111,101 2,530,000 500,000 Hanes Housing Project 30,000 KMA consultant services 2,000,000 Seccombe Park Housing Project 5503Outside Legal Services 22,339 26,000 36,000 60,000 30,000 BB&K or other approved legal counsel 225,615 1,385,700 163,315 2,623,895 Home Administration Totals: 156 Home Improvement Part 14.239 Community & Economic Development Infilled Housing Developmnt 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual 309,308 - 744,536 700,000 700,000 Infill Housing project - developer to be determined 309,308 - 744,536 700,000 Infilled Housing Developmnt Totals: 157 Community Developmnt Block Grant Community & Economic Development ADMINISTRATION/SALARIES 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 128,016 422,300 328,862 416,695 5014Salaries Temporary Parttime 1,604 5,000 5,000 - 5018Vacation Pay 7,383 - - - 5026PERS Retirement 11,758 41,000 32,150 45,121 5027Health Life Insurance 24,994 65,400 55,018 78,896 5029Medicare 2,069 6,100 4,852 6,120 5034Calpers Unfunded Liability 79,174 113,400 113,400 122,845 9999Suspense 5 - - - 5102Computer Equip-Non Capital - 2,000 500 2,000 1,100 Computer for the Administrative Analyst 400 Monitors for the Administrative Analyst 500 Tablet for the Admistrative Analyst 5111Material And Supplies 1,991 3,000 2,655 1,500 1,500 General office supplies for the Housing staff 5121Advertising 3,565 4,000 8,800 8,000 3,000 Newspaper Ads - Large 5,000 Newspaper Ads - Small 5122Dues And Subscriptions 1,545 2,000 1,545 2,000 2,000 Subscription to National Community Dvlpmnt Assoc 5131Mileage 237 500 500 300 300 Mileage reimbursement for (2) Housing staff 5132Meetings And Conferences - 1,000 1,000 1,000 1,000 CDBG conference and training courses 5133Education And Training 2,762 3,000 200 1,000 1,000 CDBG basic training courses 5174Printing Charges 118 500 500 500 500 Printing charges based on anticipated usage 5175Postage 791 500 800 1,000 1,000 Postage charges based on anticipated usage 5176Copy Machine Charges 2,540 3,000 3,000 3,000 3,000 Copier charges based on anticipated usage 5502Professional Contractual 62,290 2,132,300 104,500 2,734,900 253,000 Anne Shirrel Project 63,900 Annie Clark's contract ($63,900 CDBG & $27,300 GF) 253,000 Meadowbrook Project 1,000,000 Nicholson Park Improvements 665,000 Parks Project - To be determined 500,000 PW Project - Concrete Repairs - ADA compliance 5503Outside Legal Services - 10,000 10,000 20,000 20,000 BB&K or eligible legal counsel 330,839 2,815,000 673,282 3,444,877 CDBG Administration Totals: 158 Community Developmnt Block Grant Community & Economic Development Inland Fair Housing Mediatn Brd 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual 66,000 - 66,000 73,000 73,000 Inland Fair Housing 66,000 - 66,000 73,000 Inland Fair Housing Mediatn Brd Totals: 159 Community Developmnt Block Grant Community & Economic Development CDBG Micro Enterprise Program 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual - - 56,705 35,000 35,000 Micro Enterprise Program - - 56,705 35,000 CDBG Micro Enterprise Program Totals: 160 Neighborhood Stabil Prog (NSP1) Community & Economic Development ADMINISTRATION 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 2,981 - 12,796 60,000 5014Salaries Temporary Parttime 14 - 491 - 5026PERS Retirement 236 - 1,610 - 5027Health Life Insurance 345 - 186 - 5029Medicare 43 - 918 - 9999Suspense 2 - - - 5502Professional Contractual - 1,500,000 427,499 300,000 300,000 Placehoder for MECH 3,620 1,500,000 443,499 360,000 NSP1 Administration Totals: 161 Low Mod Housing Fund Community & Economic Development Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 316 - - 20,000 5014Salaries Temporary Parttime 270 20,000 20,000 - 5026PERS Retirement 26 - - - 5027Health Life Insurance 69 - - - 5029Medicare 9 - - - 5262LRPMP Held for resale 5,978 - - - 5150Utilities - 10,000 10,000 - 5181Other Operating Expense 290 - 207,030 - 5502Professional Contractual 3,000 20,000 20,000 - 9,957 50,000 257,030 20,000 Low Mod Housing Fund Totals: 162 Successor Agency Community & Economic Development EDA - ROPS 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 94,932 197,700 197,700 253,815 112,000 Retirement Payout 51,827 Salary - Director 89,988 Salary - SA staff 5014Salaries Temporary Parttime 57,600 57,600 57,600 115,200 115,200 Part-time Successor Agency staff 5021Employer Deferred Comp 7,681 10,100 10,100 10,100 10,100 Employer Deferred Compensation 5024PERS Retirees Health 37,909 - - - 20,200 PERS Retirement 5026PERS Retirement (87,665) 20,200 20,200 20,200 20,200 PERS Retirement 5027Health Life Insurance 1,927 48,700 48,700 48,800 900 CA Unemployment Insurance 100 Federal Unemployment Insurance 10,000 Health Insurance 37,800 Retiree Health Benefit (ROPS Line 31) 5028Unemployment Insurance 952 - - - 5029Medicare 2,289 2,400 2,400 2,300 2,300 Medicare 5032Reimbursed Nonhealth - 4,200 4,200 4,200 4,200 PayChex fees 5034Calpers Unfunded Liability 397,626 423,208 423,208 470,698 470,698 PERS Unfunded Liability (ROPS Line 30) 5602Workers Compensation 1,259 - - - 5801Debt Service Principal - 470,000 470,000 12,460,000 95,000 1995H Highland Lutheran - ROPS Line 12 85,000 1995R - Casa Romona Sr. Housing - ROPS Line 13 490,000 1999 COPS Reimb Agreement - ROPS Line 96 4,135,000 2005A TABS - ROPS Line 8 1,595,000 2005B TABS - ROPS Line 9 300,000 2010A Recovery Zone - ROPS Line 10 65,000 2010B TABS - ROPS Line 11 5,695,000 2016 Refunding TABS - ROPS Line 126 5802Debt Service Interest 4,099,990 3,783,672 3,783,672 3,047,727 56,894 1995H Highland Lutheran Int - ROPS Line 12 47,131 1995R Cas Ramona Sr. Housing Int - ROPS Line 13 137,501 1999 COPS Reimb Agreement Int - ROPS Line 96 839,117 2005A TABS Int - ROPS Line 8 299,415 2005B TABS Int - ROPS Line 9 415,626 2010A Recovery Zone Int - ROPS Line 10 127,400 2010B TABS Int - ROPS Line 11 1,124,643 2016 Refund TABS Int - ROPS Line 125 5804Note/Loan Fees/Bond Issue - - - 36,070 9,000 Continuing Disclosure Services - ROPS Line 120 27,070 Securities Servicing - ROPS Line 84 5181Other Operating Expense 145,881 100,000 100,000 - 163 Successor Agency Community & Economic Development EDA - ROPS 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual 110,847 - - 305,078 150,000 Third party litigation - ROPS Line 115 135,078 2010B TABS - CIP - ROPS Line 132 10,000 LRPMP Implementation - ROPS Lune 130 10,000 Property Maintenance - ROPS Line 38 5503Outside Legal Services - - - - 16,274 Legal Services 5505Other Professional Services - 40,000 40,000 16,274 16,274 Professional services under SA administration 4,871,226 5,157,780 5,157,780 16,790,462 EDA - ROPS Totals: 164 DEPARTMENT OVERVIEW The Finance Department provides oversight and management of the City’s various financial operations. Those functions include: financial planning, investing, budgeting, general accounting and reporting, payroll, treasury, purchasing, debt management and business registration. Through these functional areas, the Department provides accurate financial information and analysis required to support decision making by City managementand policy makers. A significant responsibility ofthe Departmentis to design, implement and sustain strong internal controls which both protect the City’s monetary and physical assets, and help ensure that the City’s business is conducted in an efficient manner that preserves limited resources. In this way, the operation of City government is improved, and the City is better able to successfully compete for the economic investments made by citizens, businesses and visitors.The Finance Department provides services through the following divisions: ADMINISTRATION Provides direction and oversight to the other Finance functions; coordinates the multi-year financial planning; communicates financial updates to City management and the Mayor and City Council. In addition, the Administration division is responsible for managing the City’s $120 million investment portfolio. ACCOUNTING This Accounting Division performs financial tasks for internal and external customers in compliance with federal, state and industry standards. These functions include payroll for more than 700 full- time employees and as many as 250 part-time employees. The accounts payable function generates more than 11,000 payments annually, and is always exploring alternative payment methods that increase the efficiency of this operation. Accounts receivable generates invoices for miscellaneous amounts owed to the City. Those collections as well as funds originating in other departments are receipted in the Accounting Division ultimately for deposit by the Treasury staff which performs all the daily banking tasks required for the City. Other staff members perform account reconciliations and prepare financial reports and analyses to make sure the information processed is accurately accounted. The entire process culminates annually with preparation for the annual independent audit after the close of the fiscal year. BUDGET The Budget Division staff coordinates the planning and development of the annual operating and capital budgets. They work in concert with other City department administrative staff to prepare the departmental budget requests to be submitted to the City Manager for review and ultimately presented to the Mayor and City Council for consideration and approval. Once approved, staff assists City departments to manage their operations consistent with the adopted budget, ensuring budgetary compliance throughout the fiscal year. Lastly, the Budget division is instrumental in 165 maintaining the City’s long-term financial plan and prepares updates periodically as new information becomes available, with the objective to ensure fiscal sustainability. BUSINESS REGISTRATION The Business Registration Division manages the collection of business registration and transient lodging taxes within the City. Businesses and hotels are required to remit amounts due consistent with the Municipal Code. A significant portion of the time is spent performing work designed to “discover” new businesses that have not registered, or verify information provided by businesses that may not be complete and thus generates inaccurate tax payments. Each of these City revenues is an important part of the total General Fund resources which fund City services to enhance the quality of life for citizens, businesses and visitors. PURCHASING The staff members of the Purchasing Division strive to efficiently provide timely acquisition of the resources required by City departments in the execution of their functions. The provision of a centralized purchasing system helps assure the acquisition of these items occurs not only in an efficient manner but also that their procurement is consistent with the City’s Municipal Code which is designed to create a fair bidding environment for all interested parties. To enhance this function, the staff recently implemented an electronic bidding system which will, when fully deployed, will give a those interested in serving the City, an easier and more efficient way to do business with the City. Ultimately, by expanding the base of competing parties, the City ensures the best possible pricing for its projects and goods. SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges Credit/billablesDebt ServiceTransfers Out 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget FINANCE 166 ORGANIZATIONAL CHART Finance Business Administration Budget Purchasing Accounting Registration (2.00 FTE) (11.00 FTE) (2.00 FTE) (1.00 FTE) (7.00 FTE) 2017-18 2018-19 2019-20 2020-21 DepartmentAdoptedProposed Adopted Proposed Finance Accountant I (Flex) 1 0 0 0 Accountant II1 1 1 1 Accountant III 1 1 1 1 Accounting Assistant 3 2 0 0 Accounting Division Manager 1 0 1 1 Accounting Technician 2 2 3 3 Administrative Analyst I (Flex) 0 1 0 0 Administrative Analyst II 0 0 1 1 Administrative Assistant 0 1 1 1 Assistant Buyer 0 0 1 1 Budget Officer 1 1 1 1 Business Registration Accounting Technician 1 1 0 0 Business Registration Inspector 4 4 4 4 Business Registration Manager 1 1 1 1 Deputy City Treasurer 1 1 0 0 Deputy Director of Finance 0 1 1 1 Director of Finance 1 1 1 1 Executive Assistant to Director 1 0 0 0 Financial Analyst 1 0 0 0 Payroll Manager 1 1 0 0 Payroll Supervisor 0 0 1 1 Payroll Technician 1 1 1 1 Principal Accountant 1 1 0 0 FINANCE 167 Procurement/Contract Support Services Division Manager 1 1 0 0 Senior Business Registration Representative 1 1 1 1 Senior Finance Specialist 1 1 1 1 Treasury Assistant 1 1 1 1 Treasury Supervisor 0 0 1 1 Finance Total 27 25 23 23 PERSONNEL CHANGES No personnel changes are included in the proposed budget. FINANCE 168 City of San Bernardino 2020-21 Department Summary Finance % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0001 Administration458,628 458,628 2,240,908 465,700 474,030 539,461 472,240 0% 0000 Recorded before using program #s -- 2,891,196 - - - - 0% 0017 Treasurer280,586 280,586 2 77,928 259,300 259,300 204,519 218,557-16% 0039 Accounting 1,175,5721,175,572 1,064,973 1,286,800 1,286,800 1,044,494 1,320,7493% 0042 Purchasing 339,809 339,809 2 55,985 142,500 142,500 111,127 112,332-21% 0043 Budget 315,022 315,022 3 17,041 328,100 328,100 274,361 340,5204% 0012 Business Registration 796,155 796,155 7 21,060 840,200 840,200 699,557 897,3407% 0040 Payroll & Benefits 353,263 353,263 3 03,729 350,800 350,800 301,809 374,0447% 8751 COVID-19 Activity - - 14,711 -0% Grand Total 3,719,035 8,072,8203,719,035 3,673,400 3,681,730 3,190,039 3,735,7831% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetPActualBudget2019-20 B. Expenditures BY Classification Salaries1,792,227 1,663,2701,767,227 1,749,900 1,749,900 1,307,035 1,827,5094% 862,500 764,742 939,9249% Benefits 827,867 827,867 704,164 862,500 Maintenance & Operations 633,851 5,227,633658,851 565,900 574,230 623,162 562,647-2% Internal Service Charges 465,090 465,090 477,752 495,100 495,100 495,100 405,703-18% Grand Total 3,719,035 8,072,8203,719,035 3,673,400 3,681,730 3,190,039 3,735,7831% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General 3,719,035 5,181,4443,719,035 3,673,400 3,681,730 3,190,039 3,735,7831% 997 General fixed assets group - 2,891,196- - - - -0% Grand Total 3,719,035 8,072,6403,719,035 3,673,400 3,681,730 3,190,039 3,735,7831% 169 General Finance Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 169,584 247,700 247,700 249,954 5012Special Salaries 900 900 900 900 5013Auto Phone Allowance 4,339 8,700 8,700 8,700 5014Salaries Temporary Parttime 77,385 - - - 5015Overtime 15 - - - 5018Vacation Pay 24,597 - - - 5026PERS Retirement 15,157 22,100 22,100 24,951 5027Health Life Insurance 19,476 20,900 20,900 23,276 5029Medicare 4,017 3,600 3,600 3,824 5034Calpers Unfunded Liability 39,587 37,800 37,800 41,998 5602Workers Compensation 13,792 13,600 13,600 17,147 5603Liability 4,929 4,900 4,900 7,031 5604IT Charges In House 57,985 51,100 51,100 31,560 9999Suspense (17) - - - 5182Bad Debts/Uncollectible 1,594,560 - - - 5111Material And Supplies 847 1,500 1,500 1,500 1,500 Office Supplies 5112Small Tools And Equipment 75 - - - 5122Dues And Subscriptions 720 1,000 1,000 1,000 300 American Institute of Certified Public Accountants 220 CSMFO Membership 480 GFOA Membership 5132Meetings And Conferences 742 4,000 4,000 5,600 1,500 CalPERS Forum 500 CSMFO Chapter Meetings 2,100 CSMFO Conference 300 GFOA Workshop Meetings 400 League of CA Cities Meetings 800 Year-End Tax Forum 5133Education And Training 150 - - - 5174Printing Charges 294 500 500 500 5175Postage 674 400 400 400 5176Copy Machine Charges 2,078 2,000 2,000 2,000 5502Professional Contractual 206,356 45,000 53,330 51,900 6,900 Claims Processing - MGT of America 45,000 HDL Sales and Property Tax Consulting 5505Other Professional Services 2,650 - - - 2,240,891 465,700 474,030 472,240 Administration Totals: 170 General Finance Business Registration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 330,619 403,200 403,200 408,771 5012Special Salaries 704 - - 900 5014Salaries Temporary Parttime 35,023 - - 38,000 5018Vacation Pay 1,095 - - - 5026PERS Retirement 34,702 41,000 41,000 45,835 5027Health Life Insurance 47,305 56,100 56,100 67,681 5029Medicare 5,341 5,800 5,800 5,940 5034Calpers Unfunded Liability 92,370 132,300 132,300 146,994 5601Garage Charges 1,525 4,300 4,300 272 5602Workers Compensation 18,448 22,500 22,500 29,860 5603Liability 6,592 8,200 8,200 12,243 5604IT Charges In House 77,557 84,600 84,600 54,957 5612Fleet Charges Fuel 294 200 200 487 9999Suspense 19 - - - 5111Material And Supplies 3,317 3,000 3,000 3,000 3,000 Office Supplies 5112Small Tools And Equipment 2,393 - - - 5121Advertising 90 100 100 100 100 Newspaper Public Hearing Notices 5122Dues And Subscriptions 350 400 400 300 150 CMRTA Membership 150 PO Box 5132Meetings And Conferences 220 500 500 500 500 CMRTA Trainings 5133Education And Training 1,438 - 40 - 5167Software Maintenance 19,675 21,000 20,647 21,000 21,000 Business Registration Software 5172Equipment Maintenance 752 - - - 5174Printing Charges 4,774 9,000 9,000 9,000 5175Postage 31,205 35,000 34,000 35,000 5176Copy Machine Charges 3,097 - 3,313 3,500 5181Other Operating Expense 2,174 13,000 11,000 13,000 13,000 Recording Fee 721,079 840,200 840,200 897,340 Business Registration Totals: 171 General Finance Treasurer 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 127,419 113,200 113,200 103,834 5013Auto Phone Allowance 8,700 - - - 5015Overtime 782 - - - 5026PERS Retirement 11,412 10,800 10,800 11,440 5027Health Life Insurance 29,621 13,100 13,100 13,796 5029Medicare 1,994 1,600 1,600 1,506 5034Calpers Unfunded Liability 39,587 56,700 56,700 41,998 5602Workers Compensation 6,488 8,400 8,400 7,414 5603Liability 2,319 2,300 2,300 3,040 5604IT Charges In House 27,278 31,800 31,800 13,645 9999Suspense (21) - - - 5111Material And Supplies 691 500 500 500 500 Office Supplies 5122Dues And Subscriptions 40 200 200 200 200 California Municipal Treasurers' Association (CMTA) Membership 5132Meetings And Conferences 1,883 1,000 1,000 1,200 1,200 CMTA Annual Conference 5133Education And Training - - - 285 285 CMTA & CSMFO Training Classes 5167Software Maintenance - - - 5,000 5,000 Treasury Management Software 5172Equipment Maintenance 110 - - - 5174Printing Charges 587 100 100 100 5175Postage - 100 100 100 5176Copy Machine Charges - 500 500 500 5181Other Operating Expense 4,188 5,000 5,000 - 5502Professional Contractual 14,828 14,000 14,000 14,000 4,000 Armored Truck - Cash Pick-up 10,000 Banking Services 277,907 259,300 259,300 218,557 Treasurer Totals: 172 General Finance Accounting 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 361,425 537,400 537,400 537,289 5012Special Salaries 1,800 1,800 1,800 1,800 5013Auto Phone Allowance 3,438 6,900 6,900 13,800 5014Salaries Temporary Parttime 20,203 - - 21,000 5015Overtime - 2,000 2,000 - 5018Vacation Pay 4,961 - - - 5026PERS Retirement 33,793 56,800 56,800 58,562 5027Health Life Insurance 39,947 56,600 56,600 65,402 5029Medicare 5,474 7,900 7,900 8,029 5034Calpers Unfunded Liability 82,473 118,100 118,100 131,245 5602Workers Compensation 20,477 23,600 23,600 38,000 5603Liability 7,317 10,800 10,800 15,581 5604IT Charges In House 86,087 88,800 88,800 69,941 9999Suspense (75) - - - 5111Material And Supplies 857 2,500 2,500 2,500 2,500 Office Supplies 5122Dues And Subscriptions 895 1,600 1,600 1,600 500 California Society of Municipal Finance Officers 500 Government Finance Officers Association 600 National Association of Government Defined Contribution 5132Meetings And Conferences 743 3,000 3,000 10,000 1,000 CalPERS Forum 3,500 CSMFO Annual Conference 1,250 CSMFO Chapter Meetings 2,000 GFOA Annual Conference 500 League of CA Cities Annual Conference 1,000 National Association of Government Defined Contribution 750 White, Nelson, Dehl Evans Year-End Tax Conference 5133Education And Training 540 2,000 2,000 6,000 500 CPA Licensure and Related Trainings 5,500 CSMFO and GFOA Training Opportunities 5172Equipment Maintenance 172 - - - 5174Printing Charges 163 3,000 3,000 - 5175Postage 3,377 5,000 5,000 - 5176Copy Machine Charges - 1,000 1,000 - 5502Professional Contractual 390,649 358,000 358,000 340,000 153,000 As Needed Specialized Accounting Contracts 180,000 Audit & Financial Statements 7,000 Measure Z Contract 1,064,719 1,286,800 1,286,800 1,320,749 Accounting Totals: 173 General Finance Payroll & Benefits 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 137,132 188,300 188,300 196,727 5014Salaries Temporary Parttime 24,608 - - - 5015Overtime 6,759 2,500 2,500 2,000 5018Vacation Pay 1,108 - - - 5026PERS Retirement 12,348 17,900 17,900 21,472 5027Health Life Insurance 27,400 36,000 36,000 39,790 5029Medicare 1,622 2,700 2,700 2,966 5034Calpers Unfunded Liability 36,288 52,000 52,000 57,748 5602Workers Compensation 9,028 8,900 8,900 14,816 5603Liability 3,226 4,000 4,000 6,075 5604IT Charges In House 37,956 33,700 33,700 27,270 9999Suspense 12 - - - 5111Material And Supplies 3,408 2,500 2,500 2,500 2,500 Office Supplies 5122Dues And Subscriptions 75 800 800 800 580 American Payroll Association Membership 220 CSMFO Membership 5132Meetings And Conferences 784 200 200 200 200 CSMFO Luncheons 5133Education And Training 904 500 500 920 920 Year-End Tax Seminar 5172Equipment Maintenance 110 200 200 160 160 Annual Maintenance of Time-Clock 5174Printing Charges 523 200 200 200 5175Postage 451 400 400 400 303,741 350,800 350,800 374,044 Payroll & Benefits Totals: 174 General Finance Purchasing 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 139,149 54,000 54,000 55,284 5012Special Salaries 900 900 900 900 5013Auto Phone Allowance 785 - - - 5015Overtime 582 - - - 5018Vacation Pay 3,407 - - - 5026PERS Retirement 11,596 5,100 5,100 5,839 5027Health Life Insurance 12,467 3,000 3,000 3,109 5029Medicare 2,145 800 800 815 5034Calpers Unfunded Liability 26,391 18,900 18,900 20,999 5602Workers Compensation 7,148 9,100 9,100 3,693 5603Liability 2,554 1,000 1,000 1,514 5604IT Charges In House 30,052 34,300 34,300 6,797 9999Suspense (81) - - - 5111Material And Supplies 1,610 2,000 2,000 2,000 2,000 Office Supplies 5121Advertising 5,723 2,500 2,500 2,500 5122Dues And Subscriptions 660 1,100 1,100 260 260 California Association of Public Procurement Officers Membership 5132Meetings And Conferences 504 2,300 2,300 1,700 1,500 California Association of Public Procurement Officers Conference 200 CSMFO Chapter Meetings 5133Education And Training 235 1,000 1,000 400 400 Local or Online Procurement Training 5167Software Maintenance 3,000 - - - 5172Equipment Maintenance 110 - - - 5174Printing Charges 172 400 400 400 5175Postage 120 200 200 200 5505Other Professional Services 6,675 5,900 5,900 5,922 5,922 Online Bidding System 255,904 142,500 142,500 112,332 Purchasing Totals: 175 General Finance Budget 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 173,672 182,400 182,400 187,650 5018Vacation Pay 2,181 - - - 5026PERS Retirement 16,250 18,200 18,200 20,741 5027Health Life Insurance 26,324 26,300 26,300 29,171 5029Medicare 2,685 2,600 2,600 2,799 5034Calpers Unfunded Liability 26,391 37,800 37,800 41,998 5602Workers Compensation 10,195 9,500 9,500 13,647 5603Liability 3,643 3,700 3,700 5,596 5604IT Charges In House 42,861 35,800 35,800 25,118 9999Suspense (6) - - - 5111Material And Supplies 1,179 1,500 1,500 1,500 750 Binders & Divider Tabs for Preliminary Budget Meetings 750 Office Supplies 5121Advertising 123 - - - 5122Dues And Subscriptions 1,142 700 700 700 220 CSMFO Memberships 300 GFOA Memberships 180 MMASC Memberships 5132Meetings And Conferences 231 2,000 2,000 2,000 2,000 CSMFO Chapter Meetings & Annual Conference 5133Education And Training 2,536 2,000 2,000 2,000 2,000 Budget and Long Term Financial Planning Trainings 5167Software Maintenance 360 - - - 5172Equipment Maintenance 110 - - - 5174Printing Charges 7,057 5,000 5,000 7,000 5181Other Operating Expense 99 600 600 600 600 Software to Assist in Developing Budget Books 317,035 328,100 328,100 340,520 Budget Totals: 176 DEPARTMENT OVERVIEW The General Government function represents the budgetary mechanism to account for those costs that are not directly applicable to any one department. All items included in the General Government budget are assigned to and managed by a City staff member with responsibility for that particular expenditure. An example of this is the City’s General Fund debt service obligations. While the Finance Department oversees and has responsibility for these payments, they are not actually a Finance Department operating expenditure. For FY 2020 - 21, the General Government budget is proposed to be $10 million. BUDGET HIGHLIGHTS Includes the following transfers to other funds: o $900,000 to Bankruptcy Fund o $2,361,268 to the Animal Control contract Provides funding for the following costs: o Debt service payments - $2.5 million o Sales Tax Sharing Agreements with Kohl’s and JC Penney - $1.9 million o Administrative Hearing Officers - $200,000 o Cooperative Maintenance Agreements for the SB Depot and the Downtown Transit Center - $894,372 o Citywide dues and subscriptions (League of California Cities, LAFCO, SCAG, SBCOG, OpenGov) - $125,700 o Office rental charges - $559,056 ($1,859,800) in Budgeted Expenditure Savings. In the past, salary savings were allocated and budgeted in the individual Departments. 177 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & Operations Internal Service ChargesDebt ServiceTransfers Out 20,000,000 15,000,000 10,000,000 5,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget (5,000,000) GENERAL GOVERNMENT 178 City of San Bernardino 2020-21 Department Summary General Government % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0053 Non-departmental 6,950,402 7, 432,79911,439,379 8,295,100 9,004,312 6,600,712 8,593,355 -5% 8696 Budgeted Expenditure Savings (1,859,800) (1,859,800) - (1,859,800)0% Grand Total 8,250,402 12,932,799 17,050,969 10,179,000 10,888,212 7,619,831 10,002,666 -8% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 B. Expenditures BY Classification Salaries - - - (1,859,800) (1,859,800) - (1,859,800)0% Benefits 128,000 128,000 302,251 148,000 148,000 250,211 208,00041% Maintenance & Operations 4,300,532 4,782,929 8,315,635 5,673,800 5,676,144 3,513,455 5,113,628-10% Debt Service 2,521,870 2,521,870 2,821,494 2,473,300 3,180,168 2,837,046 3,271,7273% Transfers Out 1,300,000 5,500,000 5,611,590 3,743,700 3,743,700 1,019,120 3,269,111-13% Grand Total 8,250,402 12,932,799 17,050,969 10,179,000 10,888,212 7,619,831 10,002,666-8% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2018-19 C. Funding Sources 001 General 7,213,532 11,895,929 12,134,966 8,619,000 8,621,344 5,806,565 8,279,645-4% 002 Bankruptcy Settlement - - 3,929,323 1,500,000 1,500,000 1,062,073 900,000-40% 119 Community Developmnt Block Grant 736,870 736,870 736,867 - 706,868 751,193 763,0218% 247 Cultural Developmnt Construction 300,000 300,000 249,813 60,000 60,000 - 60,0000% Grand Total 8,250,402 12,932,799 17,050,969 10,179,000 10,888,212 7,619,831 10,002,666-8% 179 General General Government Transfers Out 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 7451Transfers Out 5,611,590 3,743,700 3,743,700 3,269,111 2,369,111 Transfer to Animal Control Fund 900,000 Transfer to BK Fund 5,611,590 3,743,700 3,743,700 3,269,111 Transfers Out Totals: 180 General General Government Non-departmental 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5024PERS Retirees Health 57,865 78,000 78,000 78,000 5026PERS Retirement 49,527 - - - 5028Unemployment Insurance 194,860 70,000 70,000 130,000 5801Debt Service Principal 1,217,120 1,540,800 1,540,800 1,593,969 173,678 AMBAC- Pension Obligation Bond 404,670 Commerzbank - Pension Obligation Bond 135,377 I Bank - Herriman Place Extension 880,244 US Bank - 2018 Lease Revenue Refunding Bonds 5802Debt Service Interest 567,506 932,500 932,500 914,737 239,234 AMBAC - Pension Obligation Bond 557,417 Commerzbank - Pension Obligation Bond 5,813 I Bank - Herriman Place Extension 112,273 US Bank - 2018 Lease Revenue Refunding Bond 5184Low Income Rebates 36 500 500 500 5198Payments To Other Agencies 212,680 - - - 5122Dues And Subscriptions 115,860 143,800 143,800 125,700 41,000 League of California Cities 14,500 OpenGov 9,000 San Bernardino Association of Governments 40,500 SB County Auditor Controller Recorder - LAFCO 20,700 Southern California Association Of Governments 5151Electric Charges 260,431 300,000 300,000 305,000 5152Gas Charges 474 14,000 14,000 4,000 5154Water Charges 50,777 60,000 60,000 65,000 5171Rentals 620,446 543,500 543,500 559,056 559,056 Vanir Tower Rent 5175Postage 470 - - - 5181Other Operating Expense (5,330) - - - 5502Professional Contractual 3,125,406 3,052,000 3,054,344 3,094,372 50,000 Gonsalves & Sons 200,000 Hearing Officers 50,000 JC Penny Sales Tax Sharing Agreement 1,900,000 Kohls Sales Tax Sharing Agreement 476,950 San Bernardino Santa Fe Depot 417,422 Transit Center 5503Outside Legal Services 30,948 - - - 5505Other Professional Services 21,369 - - - 5950Miscellaneous 2,932 - - - 6,523,376 6,735,100 6,737,444 6,870,334 Non-departmental Totals: 181 General General Government Budgeted Expenditure Savings 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5033Salary Savings - (1,859,800) (1,859,800) (1,859,800) - (1,859,800) (1,859,800) (1,859,800) Budgeted Expenditure Savings Totals: 182 Bankruptcy Settlement General Government Non-departmental 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5801Debt Service Principal 300,000 - - - 5162Liability Claims 1,761,343 780,000 780,000 - 5502Professional Contractual 9,705 720,000 720,000 900,000 5503Outside Legal Services 106,813 - - - 5505Other Professional Services 1,751,462 - - - 3,929,323 1,500,000 1,500,000 900,000 Bankruptcy Settlement Totals: 183 Community Development Block Grant General Government Non-departmental 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5801Debt Service Principal 454,000 - 464,850 534,000 534,000 CDBG Section 108 Repayment - Principal 5802Debt Service Interest 282,867 - 242,018 229,021 229,021 CDBG Section 108 repayment - Interest 736,867 - 706,868 763,021 Community Development Block Grant 184 Cultural Developmnt Construction General Government Non-departmental 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual 249,813 60,000 60,000 60,000 60,000 Fine Arts/Cultural Development Grants 249,813 60,000 60,000 60,000 Cultural Developmnt Construction 185 186 DEPARTMENT OVERVIEW Human Resources provides a variety of services to all City Departments in order to promote organizational effectiveness through creative leadership that is responsive to our community, employees, and the public while providing excellent customer service and quality human resources, labor relations, employee services, recruitment, workforce planning, employee retention, employee benefits and training. The department has four programs: Administration, Administrative Services/Recruitment, Liability/Risk Management and Workers’ Compensation. ADMINISTRATION The Administration Program provides comprehensive personnel management services to the entire organization through classification and compensation plans, an employee benefit program, workforce planning, employee retention, employee recognition program, labor management, employee relations, and implementation of a City-wide training program to retain an outstanding workforce that is committed to providing excellent public service. RECRUITMENT The recruitment program is responsible for the appointment and retention of a qualified, effective workforce. These efforts include proactive recruitment efforts and the administration of a fair, consistent, and objective applicant screening, and testing. The City has averaged 140 recruitments annually in recent years. LIABILITY/RISK MANAGEMENT The Liability/Risk Management Program administers liability claims that arise in the course of conducting City business to minimize their adverse financial effect on the organization. Staff completes this task in conjunction with a Third-Party Administrator (TPA) that is experienced in handling liability claims across a variety of exposures for municipalities. On average, the City receives 345 general liability claims per fiscal year. Staff works closely with the TPA to preserve assets and minimize the City’s exposure to financial losses in relation to these claims. Excess liability insurance policies are in effect to limit financial exposure to losses that exceed the City’s $5 million self-insured retention. Additionally, staff monitors claim activity to identify areas of loss that can be reduced through proactive changes to policies or other City activities. Through a City- wide safety program, the department provides employee safety training and manages the City’s Injury and Illness Prevention Program as required by CalOSHA. Finally, public official bonds are required by Municipal Code Chapter 2.62 for the purpose of protecting the City in the event that unethical services are provided by executive staff. 187 WORKERS’ COMPENSATION The Workers’ Compensation Program provides benefits for all City employees consistent with State laws and regulations. This occurs through a shared workflow process that involves both City staff and an external Third-Party Administrator (TPA). The City typically receives an average of 160 new workers’ compensation claims per fiscal year. As new and existing claims are processed, staff looks for opportunities to cost effectively manage the claim and resolve them permanently when appropriate. The excess Workers’ Compensation insurance protects against claims that exceed the City’s $1 million self-insured retention. Furthermore, staff provides a variety of training opportunities designed to decrease work related injuries and ensure a safe work environment. Additionally, the Human Resources Department oversees the Wellness Program to improve employee health behavior and productivity. BUDGET HIGHLIGHTS Property, excess workers compensation and excess liability insurance premiums continue to increase due to the current marketplace. Summary by Classification SalariesBenefitsMaintenance & OperationsInternal Service Charges 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 - FY 2018-19 FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget HUMAN RESOURCES 188 ORGANIZATIONAL CHART Human Resources Administrative Liability/Risk Workers' Administration ServicesManagementCompensation (4.90 FTE) (1 FTE)(2.30 FTE)(1.80 FTE) PERSONNEL SUMMARY 2018-19 2019-20 2019-20 2020-21 DEPARTMENT AdoptedAdopted Adopted Adopted Human Resource Administrative Claims Specialist 1 1 1 1 Departmental Accounting Technician 1 0 0 0 Director of Human Resources (U) 1 1 1 1 Executive Assistant to Director (U) 1 1 1 1 Human Resources Analyst 1 1 1 1 Human Resources Technician 1 2 2 2 Senior Human Resources Technician 1 1 1 2 Senior Human Resources/Risk Analyst 2 2 2 2 Human Resource Total 9 9 9 10 PERSONNEL CHANGES Human Resources personnel totals increased by one due to the transfer of the Administrative Services/Recruitment Division from the office of the City Manager to the Human Resources Department. HUMAN RESOURCES 189 LOOKING BACK - ACHIEVEMENTS ACHIEVEMENT #1 Successfully complied with CalPERS Public Agency Review by bringing the City’s salary schedules into compliance with CalPERS regulations. ACHIEVEMENT #2 Through a Request for Proposal process, Public Sector Personnel Consultants was selected and approved by the Mayor and City Council to complete the classification and compensation study as agreed upon in the Memoranda of Understanding (MOU) with the miscellaneous groups. HUMAN RESOURCES 190 City of San Bernardino 2020-21 Department Summary Human Resources % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0001 Administration1,080,0771,280,0771,057,2481,064,8001,396,267841,8701,131,175-19% 8751 COVID-19 Activity--5,505-0% 0056 Liability & Risk Management2,354,1792,354,1794,190,2092,625,7002,789,9153,053,5863,402,56122% 0057 Workers Compensation5,606,0445,606,0445,609,4345,843,8005,843,8003,883,7755,864,0110% 0149 Administrative Services-41,5386,819143,238245% Grand Total9,040,2999,240,29910,856,8929,534,30010,071,5207,791,55510,540,9855% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries634,569634,569654,085717,300692,270474,750778,92913% Benefits352,172352,172793,822390,200396,750314,490472,36319% Maintenance & Operations7,867,6158,067,6159,217,7698,236,2008,791,9006,811,7159,147,7774% Internal Service Charges185,944185,944191,215190,600190,600190,600141,917-26% Grand Total9,040,2999,240,29910,856,8929,534,30010,071,5207,791,55510,540,9855% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General1,080,0771,280,0771,057,2481,064,8001,437,805854,1941,274,413-11% 629 Liability insurance fund2,354,1792,354,1794,190,2092,625,7002,789,9153,053,5863,402,56122% 678 Workers compensation5,606,0445,606,0445,609,4345,843,8005,843,8003,883,7755,864,0110% Grand Total9,040,2999,240,29910,856,8929,534,300 10,071,5207,791,55510,540,9855% 191 General Human Resources Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 307,156 334,600 284,600 349,907 5013Auto Phone Allowance 5,213 5,200 5,200 5,220 5014Salaries Temporary Parttime 37,340 30,000 30,000 30,000 30,000 Part-Time Employee Wages 5015Overtime 5,128 6,000 6,000 3,000 3,000 Overtime 5018Vacation Pay 2,678 - - - 5026PERS Retirement 31,394 34,900 34,900 41,516 5027Health Life Insurance 52,518 51,500 51,500 62,688 5029Medicare 5,309 4,900 4,900 5,216 5034Calpers Unfunded Liability 56,741 81,200 81,200 102,896 5138Tuition Reimbursement 29,560 30,000 30,000 30,000 30,000 Tuition Reimbursement Program 5602Workers Compensation 14,904 14,600 14,600 18,592 5603Liability 5,326 6,900 6,900 10,694 5604IT Charges In House 73,853 72,100 72,100 39,346 9999Suspense 6 - - - 5105Employee Recognition 17,647 4,000 4,000 4,000 1,000 City Seal Pins and Service Awards 3,000 Employee Recognition Events 5111Material And Supplies 7,595 5,500 5,500 5,400 900 Badge Supplies 200 Coffee Supplies 3,700 Office Supplies 550 Water Refill Station Filter 5122Dues And Subscriptions 2,782 4,900 4,900 3,700 450 Membership - Association of Workplace Investigations, Inc. 1,110 Membership - CA Public Employer Labor Relations Assoc 660 Membership - Society for HR Management (SHRM) 600 Publication - ADA Compliance Guide 600 Publication - FLSA Compliance Guide 150 Publication - Labor and Employment Pocket Guides 125 Subscription (Online) - The Sun Newspaper 5132Meetings And Conferences 5,868 6,500 6,500 6,200 1,500 Conference - Association of Workplace Investigators 3,150 Conference - CA Public Employer Labor Relations Assoc 1,500 Conference - League of California Cities 5133Education And Training 7,201 10,000 10,000 10,300 2,000 Employee Relations Consortium with Premium Library Subscription 2,000 Ethics Training 300 Liebert Cassidy Whitmore (LCW) Webinars 2,000 Liebert Cassidy Whitmore (LCW) Workshops 4,000 Supervisory Skills Training 5172Equipment Maintenance 69 300 300 300 150 Date Stamp Maintenance 150 Water Refill Station Maintenance 5174Printing Charges 462 1,400 1,400 1,000 1,000 Printing Charges 192 General Human Resources Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5175Postage 1,362 800 800 500 500 Postage 5176Copy Machine Charges 2,491 1,200 1,200 1,200 1,200 Copy Machine Charges 5183Management Allowance 338 600 600 600 600 Department Head Allowance 5502Professional Contractual 275,979 282,700 491,200 317,900 15,000 Affordable Care Act (ACA) Tracking 140,000 Employee Benefits Consulting Services 50,000 Employment Investigative Services 2,000 File Storage Services 3,000 Health Fair Coordinator 65,000 Labor Negotiation Services 11,700 Pre-Employment & Fitness for Duty Psychological Evaluations 24,500 Pre-employment Physicals & Fitness for Duty Evaluations 2,000 Transcription Services 4,700 Unemployment Management Services 5503Outside Legal Services 108,333 75,000 247,967 81,000 81,000 Consulting, Representation & Legal Services 1,057,254 1,064,800 1,396,267 1,131,175 Administration Totals: 193 General Human Resources Administrative Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - - 19,250 46,518 5014Salaries Temporary Parttime - - 5,720 19,800 19,800 Part-Time Employee Wages 5026PERS Retirement - - 2,080 5,519 5027Health Life Insurance - - 4,070 13,824 5029Medicare - - 400 747 5034Calpers Unfunded Liability - - - 20,999 5602Workers Compensation - - - 2,696 5603Liability - - - 1,551 5604IT Charges In House - - - 5,706 5111Material And Supplies - - - 2,000 2,000 Office Supplies 5121Advertising - - 1,204 8,000 8,000 Job Posting Advertisement 5122Dues And Subscriptions - - - 900 300 Engaging Local Government Leaders (ELGL) 400 International City Management Association (ICMA) 170 Municipal Management Association of Southern California 5131Mileage - - 200 200 115 Mileage 5132Meetings And Conferences - - - 2,100 575 League of California Cities Annual Conference 1,440 Miscellaneous Meetings and Conferences 5133Education And Training - - - 1,000 1,000 Miscellaneous Education and Training 5167Software Maintenance - - 3,900 8,677 4,077 Biddle Software License D - OPAC, CritiCall & Examin 2,600 CODESP Public HR 2,000 Software Maintenance 5175Postage - - - 200 200 Postage 5176Copy Machine Charges - - 4,714 2,800 2,800 Copy Machine Charges - - 41,538 143,238 Administrative Services Totals: 1,057,254 1,064,800 1,437,805 1,274,413 General Totals: 194 Liability insurance fund Human Resources Liability & Risk Management 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 147,142 171,400 171,400 172,430 5013Auto Phone Allowance 1,738 1,700 1,700 1,740 5015Overtime 1,061 - - - 5018Vacation Pay 709 - - - 5026PERS Retirement 364,805 18,100 18,100 20,459 5027Health Life Insurance 25,906 29,700 29,700 33,449 5029Medicare 2,252 2,500 2,500 2,581 5034Calpers Unfunded Liability 31,670 45,300 45,300 48,298 5602Workers Compensation 7,842 7,700 7,700 9,265 5603Liability 2,802 3,600 3,600 5,329 5604IT Charges In House 38,857 37,900 37,900 19,609 9999Suspense 6 - - - 5111Material And Supplies 1,067 1,500 1,500 1,000 1,000 Office Supplies 5122Dues And Subscriptions 1,436 1,500 1,500 1,500 150 Membership - Public Agency Risk Managers Association (PARMA) 1,300 Publication - Labor Law Posters Annual Update Service 5132Meetings And Conferences 2,816 3,100 3,100 3,000 1,575 Conference - CA Public Employer Labor Relations Assoc 1,400 Conference - Public Agency Risk Management Association 5133Education And Training 2,840 3,500 3,500 1,200 500 CPR Training 700 Reasonable Suspicion Training 5161Insurance Premiums 1,330,091 1,614,100 1,778,315 2,407,200 85,000 Broker Fee 800,000 Excess Liability Insurance 15,000 Master Crime Policy 1,500,000 Property Insurance 7,200 Surety bonds 5162Liability Claims 2,067,649 500,000 500,000 500,000 500,000 General Liability Claims 5172Equipment Maintenance 35 100 100 100 100 Date Stamp Maintenance and Repair 5174Printing Charges 82 400 400 300 300 Printing Charges 5175Postage 21 300 300 100 100 Postage 5176Copy Machine Charges 983 600 600 600 600 Copy Machine Charges 5502Professional Contractual 158,405 182,700 182,700 174,400 12,000 Consulting Services (ProStaff LLC) 50,000 Employment Investigation Services 1,000 File Storage Services 3,500 General Liability Actuarial Study 1,000 General Liability Claim Indexing Services 106,833 General Liability Claims Administration Services 4,190,215 2,625,700 2,789,915 3,402,561 Liability & Risk Management Totals: 195 Workers compensation Human Resources Workers Compensation 2019 2020 2020 2021 Actual Adopted Amended Preliminary AmountBudgetBudgetBudget AccountAccount Description 5011 Salaries Permanent Fulltime 142,412 166,700 166,700 148,574 5013 Auto Phone Allowance 1,738 1,700 1,700 1,740 5015 Overtime 1,061 - - - 5018 Vacation Pay 709 - - - 5026 PERS Retirement 136,378 17,600 17,600 17,628 5027 Health Life Insurance 24,764 28,600 28,600 26,545 5029 Medicare 2,175 2,400 2,400 2,198 5034 Calpers Unfunded Liability 30,350 43,500 43,500 37,799 5602 Workers Compensation 7,546 7,500 7,500 7,890 5603 Liability 2,696 3,500 3,500 4,538 5604 IT Charges In House 37,389 36,800 36,800 16,699 9999 Suspense 2 - - - 5111 Material And Supplies 1,986 2,500 2,500 2,500 1,000 Office Supplies 1,500 Wellness Program 5122 Dues And Subscriptions 1,429 800 800 500 500 Publication - Labor Law Posters Annual Update Service 5132 Meetings And Conferences 447 2,500 2,500 2,500 975 Conference - CA Public Employer Labor Relations Assoc 1,400 Conference - Public Agency Risk Management Asso (PARMA) 100 Seminars - Workers' Compensation Forum of the Inland Empire 5133 Education And Training 76 500 500 - 5161 Insurance Premiums 759,674 651,000 651,000 793,300 393,275 Excess WC Insurance 400,000 WC Assessment Fee 5163 Workers Compensation 3,644,907 4,100,000 4,100,000 4,100,000 4,100,000 WC Claims 5172 Equipment Maintenance 35 100 100 100 100 Date Stamp Repair & Maintenance 5174 Printing Charges 125 300 300 300 300 Printing Charges 5175 Postage 1 100 100 100 100 Postage 5176 Copy Machine Charges 983 600 600 600 600 Copy Machine Charges 5181 Other Operating Expense 155,376 - - - 5502 Professional Contractual 452,117 477,100 477,100 440,500 12,000 Consulting Services (ProStaff LLC) 42,500 Employee Assistance Program Services 1,000 File Storage Services 3,500 Fitness for Duty Evaluation 2,000 Wellness Program 6,000 Workers' Compensation Actuarial Studies 373,437 Workers' Compensation Claims TPA 5503 Outside Legal Services 205,061 300,000 300,000 260,000 260,000 WC Legal Services 5,609,437 5,843,800 5,843,800 5,864,011 Workers Compensation Totals: 196 DEPARTMENT OVERVIEW The Information Technology (IT) Department is responsible for communication and information technology services, and maintainsall computer, business and enterprise applications including thenetwork, Geographic Information Systems (GIS), and email. The Department supports City staff at more than 40 locations throughout the City through its Local and Wide Area Networks.IT strives to serve its customer departments byhelping them maximize the efficiency embedded within their existing software and equipment. In the coming year,the IT Department anticipates upgrades to threemajor City systems: stem Updating the Police Dispatch system to the Enterprise version Migration of the City websites to a new application The Department has sixdivisions consisting of: Administration, Business Systems, Client Services, GIS and Office Automation, Network Services, andPublic Safety Systems. ADMINISTRATION The Administration Division manages personnel, departmental finances, agency partnerships, and various City-wide activities. The purpose of the division is to plan, administer and coordinate resources to ensure cost effectiveness,andoperational efficiency. BUSINESS SYSTEMS The Business Systems Program provides technology services for enterprise and departmental applications and the public and internal websites, with the goal of meeting their technology requirements.The Business Systems program manages the City Hall data center and supports citywide applications such as the New World Systems financial system, the Laserfiche document management system and the Customer Relationship Management(CRM)system. The program also helps each department get the most out of their specialized applications such as Permits, Business Registrations, Code Enforcement, and meeting systems. CLIENT SERVICES tablets, and printing equipment). The Group provides technical support and assistance for all City employees requiring assistance with their computer or other technology-oriented equipment. 197 GIS ANDOFFICE AUTOMATION The GIS and Office Automation group provides geographic information (GIS) and office automation (OA) technology services to employees and departments thereby enhancing their ability to address City goals and citizen requests. A geographic information system (GIS) is a framework for gathering, managing, and analyzing data. Rooted in the science of geography, GIS integrates many types of data. It analyzes spatial location and organizes layers of information into visualizations using maps and 3D scenes. With this unique capability, GIS reveals deeper insights into data, such as patterns, relationships, and situations, thus helping users make smarter decisions. The OA program provides technical and computer services including email, anti-virus, anti-spam, and computer updates, and wireless and cellular access for field personnel. NETWORK SERVICES The Network Service group develops and maintains the network infrastructure used by City employees for phone service, software required in their daily duties, and other automated technologies. Staff manages the wide area network (WAN) connections through both a City owned fiber optic network and third party provided network services for a variety of communications oriented purposes such as radios and data circuits. Some of these tasks are coordinated by staff with third party providers that assist with hardware/software maintenance, remote access servers and software, configuring and maintaining network security equipment to ensure a secure network environment. The program operates a software product that documents traffic patterns on the network and can detect intrusion attempts, all intended to help secure our electronic environment. PUBLIC SAFETY SYSTEMS This group is dedicated to managing and maintaining the Police Department data center and the many Police computer systems. The systems include office related equipment, mobile data computers (MDC) in the police vehicles, radios, and body cameras. The group also supports all of the software applications such as dispatch, records, and evidence systems. The size and expertise requirements of the Police Department related technology needs has merited the dedicated, on-site team at the Police Department to meet those needs in a timely manner. BUDGET HIGHLIGHTS After personnel related costs, remaining costs arededicated to funding theannual costs for software maintenance, hardware support agreements and phone/network expenses. These annual expenditures provide for the continued functionality on which most City operations rely to perform their daily responsibilities. It is anticipated that in FY 2020/2021, a significant portion of staff resources will be utilized to to efficiently and effectively perform their daily tasks. personal computers; it is anticipated that approximately 50new machines will replace the oldest and least functional computers throughout the City. INFORMATION TECHNOLOGY 198 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service ChargesCapital OutlayDebt Service 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget ORGANIZATIONAL CHART Information Technology AdministrationBusiness Systems (2.00 FTE)(3.00 FTE) Client ServicesGIS & Office Automation (2.00 FTE)(2.00 FTE) Network ServicesPublic Safety Systems (1.00 FTE)(4.00 FTE) INFORMATION TECHNOLOGY 199 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Information Technology Administrative Assistant0011 Applications Development Manager1111 Departmental Accounting Technician1100 Director Of Information Technology (U)1111 GIS Administrator1100 IT Analyst I (Flex)1111 IT Analyst II1111 IT Operations Supervisor1111 Public Safety IT Manager1111 Reprographics & Mail Technician1000 Senior GIS Analyst1111 Senior IT Analyst3333 Senior IT Technician1111 Senior Network Administrator1111 Information Technology Total15141313 PERSONNEL CHANGES There are no personnel changes in the FY2020-21 Proposed Budget. LOOKING BACK -ACHIEVEMENTS ACHIEVEMENT #1 The City went paperless on its agenda process. Council members and staff now utilize electronic copies of the agenda at home and on the daisyielding a significant savings by not printing 24 sets of agendas. ACHIEVEMENT #2 Worked with the Library and Public Works to enhance the Bing Wong Auditorium into a modern City Council Chamber. ACHIEVEMENT #3 The City was able to upgrade over 80 workstations to newer technology and Microsoft Windows 10. INFORMATION TECHNOLOGY 200 City of San Bernardino 2020-21 Department Summary Information Technnology % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 FY 2019-20 Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualAdopted BudgetBudgetActualBudget2019-20 0001 Administration329,328 329,328 4 73,297 340,700 338,285 249,611 348,2403% 8751 COVID-19 Activity - - 8,384 - 0% 0041 Print Shop 60,000 60,000 14,337 11,500 15,500 3,816 22,10043% 0058 Business Systems 1,010,557 1,050,0571,138,920 1,072,800 1,071,200 942,018 1,086,5711% 0059 GIS & Office Automation368,254 368,254 4 62,008 225,100 225,100 195,669 237,1525% 0060 Network Services 1,343,423 1,343,423 1,297,0001,106,667 1,297,000 796,363 1,368,9496% 0061 Client Services 534,070 494,570 5 29,899 512,500 512,515 334,034 488,630-5% 0062 Public Safety Systems1,097,307 1,097,3071,428,328 1,033,800 1,094,800 771,908 1,022,119-7% Grand Total 4,742,940 4,742,9405,153,455 4,493,400 4,554,400 3,301,804 4,573,7610% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 FY 2019-20 Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualAdopted BudgetBudgetActualBudget2019-20 B. Expenditures BY Classificat Salaries1,377,484 1,377,484 1,424,827 1,290,300 1,290,300 967,609 1,258,644 -2% Benefits519,938 519,938 973,664 561,500 561,500 471,480 601,3117% Maintenance & Operations 2,505,447 2,505,447 2,305,4002,037,109 2,366,400 1,526,515 2,598,00210% Internal Service Charges 95,070 95,070 109,625 91,200 91,200 91,200 115,80427% Capital Outlay - 594,633- - - - - 0% Debt Service 245,000 245,000 13,598 245,000 245,000 245,000 --100% Grand Total 4,742,940 4,742,940 4,493,4005,153,455 4,554,400 3,301,804 4,573,7610% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 FY 2019-20 Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualAdopted BudgetBudgetActualBudget2019-20 C. Funding Sources 107 Cable Television Fund 60,0000% 621 Central services fund - - - - - - - 0% 679 Information technology4,742,940 4,742,940 4,493,4005,153,455 4,554,400 3,301,804 4,513,761-1% Grand Total 4,742,940 4,742,940 4,493,4005,153,455 4,554,400 3,301,804 4,573,7610% 201 Cable Television Fund Information Technology Business Systems 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5167Software Maintenance - - - 60,000 60,000 City Website Upgrades - - - 60,000 Cable Television Fund Totals: 202 Information Technology Information Technology Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 225,946 216,200 216,200 214,255 5013Auto Phone Allowance 8,354 8,700 8,700 8,700 5018Vacation Pay 1,158 - - - 5026PERS Retirement 83,197 19,400 19,400 21,410 5027Health Life Insurance 19,782 22,000 22,000 26,749 5029Medicare 3,102 3,100 3,100 3,233 5034Calpers Unfunded Liability 26,391 37,800 37,800 41,998 5602Workers Compensation 15,656 9,700 9,700 12,861 5603Liability 3,992 4,200 4,200 6,234 9999Suspense 2 - - - 5199Depreciation Expense 67,086 - - - 5102Computer Equip-Non Capital 2,855 3,000 3,000 3,000 5111Material And Supplies 5,054 4,000 3,985 4,000 5112Small Tools And Equipment 4,931 4,000 1,600 4,000 5122Dues And Subscriptions - 800 800 800 800 MISAC Annual Dues 5132Meetings And Conferences 425 800 800 - 800 MISAC Annual Conference - Palm Springs Oct 2020 5133Education And Training 1,300 - - - 5167Software Maintenance 799 - - - 5176Copy Machine Charges 3,269 7,000 7,000 1,000 473,299 340,700 338,285 348,240 Administration Totals: 203 Information Technology Information Technology Print Shop 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies 1,244 1,000 1,000 1,000 5171Rentals 5,658 - 4,000 4,600 4,600 Call Center Mail Machine Rental 5174Printing Charges 187 - - - 5176Copy Machine Charges 7,248 10,000 10,000 16,000 16,000 Konica Copy Charges - all City copiers 5505Other Professional Services - 500 500 500 14,337 11,500 15,500 22,100 Print Shop Totals: 204 Information Technology Information Technology Business Systems 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 317,644 323,900 323,900 324,000 5018Vacation Pay 2,315 - - - 5026PERS Retirement 133,515 30,800 30,800 34,218 5027Health Life Insurance 41,011 40,700 40,700 42,094 5029Medicare 4,764 4,700 4,700 4,859 5034Calpers Unfunded Liability 39,587 56,700 56,700 62,998 5602Workers Compensation 18,871 14,400 14,400 19,616 5603Liability 4,812 6,200 6,200 9,508 5300Amortization 237,853 - - - 5802Debt Service Interest 13,598 - - - 5803Lease Payments - 245,000 245,000 - 9999Suspense 0 - - - 5102Computer Equip-Non Capital 4,418 3,000 3,000 3,000 3,000 Desktop hardware, software, and peripherals 5111Material And Supplies 3,101 7,800 6,200 5,453 3,098 Backup tapes 1,000 Miscellaneous supplies and consumables 1,355 W-2 electronic form update, W-2/1099 forms and envelopes 5122Dues And Subscriptions 6,000 7,000 7,000 7,500 7,500 Property characteristics data 5132Meetings And Conferences 1,594 6,000 6,000 - 2,000 Laserfiche Empower 2021 (Long Beach, CA) 4,000 Tyler Connect 2021 (San Antonio, TX) 5133Education And Training 20,187 - - - 5167Software Maintenance 275,373 285,200 285,200 506,518 45,314 Agenda management (MinuteTraq) 15,242 Backup software (Commvault) 15,750 CRM 8,576 Document management (Laserfiche) 495 File recovery (Undelete) 170,000 Financials (New World ERP) 38,949 Microsoft operating system, database, clients 39,321 Payroll 101,803 Permitting (Permits Plus) 12,491 Recruitment (NEOGOV) 51,000 Server virtualization (VMware) 7,577 Web content management (Civica) 5172Equipment Maintenance 9,305 34,300 34,300 - 5175Postage - 200 200 200 200 Document delivery and equipment shipments 5702Computer Equipment 4,973 6,900 6,900 6,608 6,608 Backup system capacity expansion license (Commvault) 1,138,920 1,072,800 1,071,200 1,026,571 Business Systems Totals: 205 Information Technology Information Technology GIS & Office Automation 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 223,346 91,000 91,000 91,044 5018Vacation Pay 6,838 - - - 5026PERS Retirement 87,032 8,700 8,700 9,615 5027Health Life Insurance 25,687 13,200 13,200 13,957 5029Medicare 3,489 1,300 1,300 1,396 5034Calpers Unfunded Liability 26,391 18,900 18,900 20,999 5602Workers Compensation 11,839 9,300 9,300 5,617 5603Liability 3,019 1,800 1,800 2,723 5111Material And Supplies 2,536 2,800 2,800 2,800 5122Dues And Subscriptions 529 500 500 - 5132Meetings And Conferences 1,301 1,600 1,600 - 1,100 ESRI User Conference-San Diego July 2020 5167Software Maintenance - 75,000 75,000 88,500 500 ESRI BUSINESS ANALYTICS 87,500 ESRI YEAR 2 OF 3 YEAR ELA ($75K, 87.5K, 100K) 500 UNDELETE SOFTWARE ANNUAL MAINT. 5172Equipment Maintenance 70,000 500 500 500 500 GIS Plotter Maintenance 5181Other Operating Expense - 500 500 - 462,008 225,100 225,100 237,152 GIS & Office Automation Totals: 206 Information Technology Information Technology Network Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 114,766 116,800 116,800 116,832 5026PERS Retirement 46,364 11,100 11,100 12,339 5027Health Life Insurance 14,688 14,300 14,300 15,000 5029Medicare 1,690 1,700 1,700 1,694 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5602Workers Compensation 6,835 5,100 5,100 7,062 5603Liability 1,743 2,200 2,200 3,423 5102Computer Equip-Non Capital 37,722 24,000 34,900 45,000 15,000 Networking equipment for expansion and equip. failure. 30,000 Voip phones for Gig replacement at PD 5111Material And Supplies 3,360 4,100 4,100 3,600 2,000 Cable and general supplies (Graybar) 400 Office Depot general supplies 1,200 Verizon cellular supplies 5112Small Tools And Equipment 8,014 1,600 1,600 1,200 1,200 Tools for networking maintenance and installation. 5133Education And Training 4,475 6,400 6,400 - 6,400 Education and training (Fortinet, NEC) 5155Cellular Service 90,017 140,000 140,000 118,000 8,000 Nextel cellular 110,000 Verizon cellular 5157Telephone Charges 502,116 606,100 606,100 578,200 16,000 AT&T landline 220,000 Frontier landline 1,000 PTS Feldhym payphone 340,000 TPX MPLS and PRI 1,200 Verizon landline 5166Cable TV Charges 1,952 4,800 4,800 4,800 4,800 Time Warner cable tv charges 5167Software Maintenance 67,815 - - - 5171Rentals 81 200 200 200 200 SPOK Pager rental for PD 5172Equipment Maintenance 116,125 246,900 246,900 275,000 14,000 Fortinet firewall maintenance 20,000 Metropolis Call logging maintenance 120,000 NPA General h/w s/w maintenance 56,000 PBX Maintenance 65,000 Zeacom maintenance (or system upgrade) 5175Postage 258 200 200 200 200 Postage for RMA's 5502Professional Contractual 67,277 76,600 76,600 165,400 16,000 ATEL off contract system help 1,600 GoDaddy (Certs, DNS and web hosting) 13,800 LogMeIn (Remote access) 24,000 Spectrum (Direct fiber Internet access) 30,000 Upgrade to Metro call logger 80,000 Upgrade to UCB19 (voice mail and IVR/AA/ACD) 207 Information Technology Information Technology Network Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5702Computer Equipment 8,172 16,000 - - 5704Miscellaneous Equipment - - 5,100 - 1,106,687 1,297,000 1,297,000 1,368,949 Network Services Totals: 208 Information Technology Information Technology Client Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 152,540 155,200 155,200 155,256 5026PERS Retirement 75,415 14,800 14,800 16,397 5027Health Life Insurance 17,317 29,000 29,000 18,171 5029Medicare 2,237 2,300 2,300 2,251 5034Calpers Unfunded Liability 26,391 37,800 37,800 41,998 5601Garage Charges 1,937 1,900 1,900 2,219 5602Workers Compensation 9,298 7,500 7,500 9,299 5603Liability 2,371 3,100 3,100 4,507 5612Fleet Charges Fuel 717 1,000 1,000 1,032 9999Suspense 24 - - - 5102Computer Equip-Non Capital 104,626 50,000 50,000 50,000 50,000 Technology replacement fund 5111Material And Supplies - 5,000 1,000 5,000 5,000 General Office Supply 5112Small Tools And Equipment - - 5,000 - 5133Education And Training 17,850 - - - 5167Software Maintenance 70,797 150,400 154,400 128,000 86,000 Hosted Microsoft Exchange 2,000 Lan Sweeper 15,000 Mimecast 25,000 Trend Mirco Security 5172Equipment Maintenance 19,938 24,500 19,500 24,500 24,500 Desktop & Printer Maintenance 5175Postage 172 - - - 5505Other Professional Services 28,292 30,000 30,015 30,000 30,000 Iron Mountain Data offsite storage 529,922 512,500 512,515 488,630 Client Services Totals: 209 Information Technology Information Technology Public Safety Systems 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 369,595 378,500 378,500 348,557 5014Salaries Temporary Parttime 2,325 - - - 5026PERS Retirement 168,112 37,000 37,000 39,833 5027Health Life Insurance 56,015 56,200 56,200 60,003 5029Medicare 5,508 5,500 5,500 5,103 5034Calpers Unfunded Liability 52,782 75,600 75,600 83,997 5602Workers Compensation 22,735 17,400 17,400 21,353 5603Liability 5,799 7,400 7,400 10,350 5300Amortization 356,780 - - - 5102Computer Equip-Non Capital 11,102 9,000 9,000 8,960 2,400 4G Vehicle Antennas 4,060 Backup tapes 2,500 Misc broken equipment 5111Material And Supplies 1,150 3,000 3,000 3,000 1,000 Getac Batteries 2,000 Small computer parts (keyboards, mouse, monitiors, batteries) 5133Education And Training 22,017 3,300 3,300 - 500 California User Group Training 110 CCUG Membership and Training 160 MISAC membership 2,500 Tyler Connect 2021 Conference (San Antonio, TX) 5157Telephone Charges - - - 97,879 97,878 Verizon - 4G broadband wireless for PD field units (was in 5502) 5167Software Maintenance 158,341 159,900 174,900 163,261 4,112 AT Solutions - Scene PD maintenance 5,508 Celplan - PD building surveillance system maintenance 20,000 Chameleon - Animal Control system maintenance 2,900 Civica - PD intranet 13,791 Commvault software maintenance (PD portion) 5,500 Coplogic (LexisNexis - Coplogic maintenance) 5,200 Copware - electronic code book maintenance 51,000 Dell - VMWare mMaintenance - year 4 of 5 18,585 Intime Solutions - PD scheduling system maintenance 9,500 Netmotion annual maintenance 365 ReCrystallize server maintenance 20,500 TriTech - Omega Group Crimeview maintenance 6,300 VIP - Digital Belt recorder system maintenance 5171Rentals 5,242 9,500 9,500 9,510 5,400 County CPU charges 221 County pager fees 3,888 County WAN monthly fees 210 Information Technology Information Technology Public Safety Systems 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5172Equipment Maintenance 71,568 166,500 212,500 164,119 25,000 Celplan - hardware T&M (cameras, encoders, etc) 48,000 County - Citywide 800 Time and Materials 36,768 County - dispatch console maintenance 23,388 ECS - document imaging system maintenance 3,063 EMC - DD2200 maintenance 3,700 Linear Systems - DIMS maintenance 19,200 QPCS - 4G wireless system backbone maintenance 5,000 West Coast Lights & Sirens - MDC installation T&M 5181Other Operating Expense 6,510 7,100 7,100 6,194 6,194 Commvault 1TB backup storage expansion 5502Professional Contractual 112,963 97,900 97,900 - 5702Computer Equipment (216) - - - 1,428,337 1,033,800 1,094,800 1,022,119 Public Safety Systems Totals: 211 212 DEPARTMENT OVERVIEW The Library Department encourages the growth and development of a strong community by providing life-long learning opportunities, safe and welcoming spaces for community engagement, and life skills and support for persons of all ages and abilities. The Library provides services from a central facility, Feldheym Library, which is open five days, thirty seven hours each week; three branch libraries, Rowe Branch, Ingram Branch, and Villaseñor Branch, which are open twenty hours per week; and online services that are available 24/7. The Library benefits from generous Friends and Foundation groups, and is the recipient of various state grants and charitable contributions, and partners with local schools, non-profits and neighborhood associations to maximize its reach and impact in building a stronger and more prosperous San Bernardino community. In addition, the Department provides staff support to the Library Board of Trustees. The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information, and creative experiencesfor all citizens of San Bernardino. Your public library is where you will find free access to everything you need for your education, employment, self-government, cultural enrichment, recreation, and endless opportunities for lifelong learning and economic improvement. The libraryalso offers access to sixty two free internet public PCs among the city’s four libraries, free Wi-Fi, and various electronic resources available anytime to library cardholders. One of the library’s best offerings for the public is free programming for all ages to promote culture and recreation and build community in the city. The Library Program is organized into four programs: Administration, Library Support Services, Central Library Services, and Branch Library Services. ADMINISTRATION The Library delivers cohesive and cost-effective operation of the Library facilities, maintaining a safe and welcoming environment for customers and staff. High-quality customer service is provided through programs and services designed to meet community needs. Staff provides leadership and manages employees to support the overall effectiveness and efficiency of service delivery. The financial condition and results of Library programs are monitored and analyzed to ensure optimal use of resources. Staff explores options for grants in order to supplement services with non-City funding. The Library partners with civic groups, the local business community, City departments, the Board of Library Trustees, the Friends and Foundation groups and others to effectively inform the community about the services and resources available to them. SUPPORT During the last few years, the Library has increased its online service delivery and maintained patron access to computers, which is managed and maintained through Support Services. At the Library, computers, photocopiers and other equipment provide access to information and services. 213 Through the Library website, patrons have access to an online catalog and mobile app. The catalog allows customers to search for library materials, including e-Books and e-Audiobooks, manage their account, renew materials, place items on hold, and request materials from other City libraries. Library cardholders can use resources available through the library website to search for magazine and newspaper articles, as well as online tutors available to advise all types of learners in various subjects, including resume preparation. Cardholders can also search a directory with facts about companies that include listings of jobs and internships.Technology Services maintains all systems and equipment in working order to ensure continuity of services. CENTRAL The Feldheym Library is open to the community 37 hours each week and offers public points including: Circulation; Reference Desk; Children’s and Young Adult Section; the Cosand Computer Learning Center, which offers 24 computers with free public internet access; and the Jack Hill Lifelong Learning Center offering literacy services, computer courses, citizenship assistance, English as a Second Language (ESL), homework assistance, and other free programs and services. Customers are also able to access and borrow library materials by checking items out. Library personnel check the items in/out, renew items, shelve returned items to their proper location, and process reserved items and materials requested from other libraries for customers. Staff encourages timely return of materials by notifying borrowers of overdue items, sending replacement bills for items long overdue, and collecting fines/fees. Staff also keeps existing library customer accounts updated and issues library cards to new borrowers. The Literacy Center has received grants for a Makerspace area which items are created and built and 3D Printing and Virtual Reality stations from the state library. The Library enhances the use of library materials and information resources by providing one-on- one assistance locating and utilizing those resources as well as providing programming in support of community interests and educational pursuits. Staff attends community events and meetings to promote Library services for adults. The Library provides quality adult collections by selecting and acquiring new and relevant materials in a wide variety of formats in response to community interest and demand. Staff evaluatesthe collection areas in terms of age, relevancyand condition. The Library prepares materials for easy access and use by cataloging new materials accurately using national standards; updating the catalog to keep it current; physically processing new books, media items, periodicals and newspapers; and extending the life of materials through basic repair and rebinding. Staff also orders and receives materials, processes invoices and monitors purchases. BRANCHES Three branch libraries (Villaseñor, Inghram, and Rowe) each provide library service 20 hours a week. In addition to enabling customers to access and borrow library materials by checking items in/out, the branches also offer the Summer Reading Program, weekly story times, crafts, and other special programs and events. The Library Board of Trustees created Library goals for the next three to five years, including more programs, the Library being a community destination, and a welcome place its patrons, at its November 2018 meeting. It then sought feedback from community stakeholders on those goals. The goals presented at the end of this document are aligned to the city’s for budgetary purposes LIBRARY 214 and to indicate those measures that can be analyzed in a single-year compared to the more long- term goals of the Library Board of Trustees. BUDGET HIGHLIGHTS The proposed budget continues to fully fund the existing level of services being provided to the community through the Central Library and the three branch libraries system. SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 2,500,000 2,000,000 1,500,000 1,000,000 500,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudget BudgetBudgetBudget LIBRARY 215 ORGANIZATIONAL CHART Library Central Library Branch Library AdministrationSupport Services ServicesServices (1.50 FTE)(2.83 FTE) (6.00 FTE)(0.67 FTE) PERSONNEL SUMMARY 2017-18 2018-19 2019-20 2020-21 DEPARTMENT Adopted Adopted Adopted Proposed Library Executive Assistant To Director (U)0 0 1 1 Librarian II 2 2 2 2 Library Admin Technician/Webmaster 1 1 0 0 Library Circulation Supervisor 1 1 1 1 Library Director (U) 1 1 1 1 Library Network Administrator 1 1 1 1 Library Network Assistant 1 1 1 1 Library Program Coordinator 1 1 1 1 Library Technician II 1 1 1 1 Literacy Program Coordinator 1 1 1 1 Technology Librarian 1 1 1 1 Library Total 11 11 1111 PERSONNEL CHANGES There are no personnel changes. LIBRARY 216 LOOKING BACK -ACHIEVEMENTS ACHIEVEMENT #1 Summer Reading Program saw almost 1,800 participants at all libraries. ACHIEVEMENT #2 Library’s free programs and activities for all ages served approximately 10,403 participants in 2018- 19. ACHIEVEMENT #3 Library leveraged non-General Fund financial resources to supplement operations, consisting of approximately $216,000 in state and federal grants for literacy programs, $40,000 from San Manuel Band of Mission Indians, Inc. for library books, $40,000 from Friends of San Bernardino Public Library, $12,000 from San Bernardino City Library Foundation, Inc. for Overdrive eBooks and eAudiobooks annual subscription and more than $12,000 from California State Library for Overdrive content. ACHIEVEMENT #4 Offering evening library service at Feldheym on Tuesdays until 8 p.m. including a program each week for the first time since 2013. ACHIEVEMENT #5 Completion of xeriscaping project outside Feldheym Central Library to serve as a model in the city for water conversion along with re-surfacing of parking lots and improvements in the Bing Wong Auditorium in order to host Mayor and City Council meetings. LIBRARY 217 City of San Bernardino 2020-21 Department Summary Library % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended FY 2019-20 Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetYTD ActualBudget2019-20 0001 Administration561,055490,765471,947534,100546,423396,528539,823-1% 8751 COVID-19 Activity--14,299-0% 0049 Support Services358,621466,287450,058445,000452,535351,315466,4623% 0063 Central Library Services722,211723,867687,919765,500765,500595,139779,0142% 0064 Branch Library Services203,989203,989197,172207,600207,600174,121226,4409% 0520 ADULT BASIC EDUCATION104,835104,83597,789118,400118,40085,616108,285-9% 0532 CALIFORNIA LITERACY PROGRAM45,12745,12733,52717,60059,99634,89867,00012% 0545 MAKERSPACE 2018-10,0001,008-19,9921,056--100% 8684 Spanish Language Books Grant-10,0009,534----0% 8685 Library Initiatives Books Grant-10,0009,666----0% Grand Total1,995,8372,064,8701,958,6212,088,2002,170,4471,652,9732,187,0241% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended FY 2019-20 Preliminary Budget BudgetBudgetActualBudgetBudgetYTD ActualBudget2019-20 B. Expenditures BY Classification Salaries1,045,8891,045,8891,001,5691,041,2001,081,630792,3911,098,8342% Benefits329,526329,526318,337382,900384,634359,974424,74210% Maintenance & Operations462,967531,999475,202487,600527,683324,108476,925-10% Internal Service Charges157,456157,456163,513176,500176,500176,500186,5236% Grand Total1,995,8372,064,8701,958,6212,088,2002,170,4471,652,9732,187,0241% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended FY 2019-20 Preliminary Budget BudgetBudgetActualBudgetBudgetYTD ActualBudget2019-20 C. Funding Sources 001 General1,845,8761,884,9081,807,0961,812,6001,832,4581,421,1331,872,1392% 123 Federal grant programs149,962179,962151,525136,000198,389121,570175,285-12% 247 Cultural Developmnt Construction139,600139,600110,269139,6000% Grand Total1,995,8372,064,8701,958,6212,088,2002,170,4471,652,9732,187,0241% 218 General Library Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 166,599 175,000 175,000 179,369 5014Salaries Temporary Parttime 7,859 9,200 9,200 12,234 12,234 Part-time staffing costs for library courier 5026PERS Retirement 15,151 17,000 17,000 19,327 5027Health Life Insurance 15,129 14,700 14,700 16,079 5029Medicare 2,609 2,500 2,500 2,645 5034Calpers Unfunded Liability 19,793 28,300 28,300 31,499 5602Workers Compensation 7,779 12,800 12,800 12,605 5603Liability 2,780 3,800 3,800 5,530 5604IT Charges In House 26,763 33,900 33,900 27,835 9999Suspense 4 - - - 5102Computer Equip-Non Capital 1,080 - - - 5111Material And Supplies 6,034 - - - 5112Small Tools And Equipment 2,022 - - - 5122Dues And Subscriptions 1,616 1,800 2,832 3,000 3,000 Membership Dues of the Inland Library System 5123Library Books 40,325 - 12,470 - 5131Mileage 81 500 500 500 500 Mileage for Travel 5132Meetings And Conferences 727 - - - 5151Electric Charges 124,380 140,000 138,000 137,000 5152Gas Charges 5,837 8,000 10,000 11,000 5154Water Charges 19,221 24,000 24,000 24,000 5174Printing Charges 2,338 4,900 4,900 3,400 3,400 Printing charges for flyers, posters, etc. 5175Postage 1,091 1,000 1,000 1,800 1,800 Postage for mailing of library cards, etc. 5176Copy Machine Charges 2,074 3,700 3,700 2,000 2,000 Copy machine charges 5181Other Operating Expense 657 3,000 1,821 - 471,951 484,100 496,423 489,823 Administration Totals: 219 General Library Support Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 153,442 161,700 161,700 164,685 5014Salaries Temporary Parttime 22,431 24,400 24,400 27,034 27,034 Part-time staffing costs for cataloging and book processing 5018Vacation Pay 37 - - - 5026PERS Retirement 14,146 15,900 15,900 17,962 5027Health Life Insurance 19,188 20,000 20,000 21,745 5029Medicare 2,572 2,300 2,300 2,388 5034Calpers Unfunded Liability 37,344 53,500 53,500 59,428 5602Workers Compensation 8,611 9,600 9,600 11,988 5603Liability 3,077 3,600 3,600 5,259 5604IT Charges In House 29,623 25,400 25,400 26,473 9999Suspense 0 - - - 5122Dues And Subscriptions 517 500 500 500 520 Annual OCLC subscription 5167Software Maintenance 61,943 - 1,535 - 5181Other Operating Expense 90,582 67,200 67,200 68,100 1,200 Analog phone service for all libraries 61,800 Internet Service for all four libraries 5,100 VoIP Phone Service for all four libraries 5502Professional Contractual 6,545 - 6,000 - 450,058 384,100 391,635 405,562 Support Services Totals: 220 General Library Central Library Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 310,492 315,400 315,400 318,141 5012Special Salaries 900 900 900 900 5014Salaries Temporary Parttime 129,137 168,400 168,400 153,047 153,047 Part-time staffing costs for various public service counters. 5026PERS Retirement 29,914 30,000 30,000 33,599 5027Health Life Insurance 42,100 44,600 44,600 47,679 5029Medicare 6,392 4,600 4,600 4,626 5034Calpers Unfunded Liability 65,978 94,500 94,500 104,996 5602Workers Compensation 15,570 18,600 18,600 23,424 5603Liability 5,564 7,100 7,100 10,276 5604IT Charges In House 53,565 49,200 49,200 51,726 9999Suspense (7) - - - 5123Library Books 8,678 - - - 5172Equipment Maintenance 4,052 - - - 5175Postage 2,765 4,000 4,000 2,700 2,700 Postage especially for mailing library cards 5181Other Operating Expense 1,550 600 600 900 300 Monthly fees for equipment allowing patrons to use credit cards 600 ReferenceUSA database 5505Other Professional Services 11,262 11,900 11,900 11,300 4,600 Aquarium Maintenance 6,700 Burglar and Fire Alarm Montly Service at Feldheym 687,912 749,800 749,800 763,314 Central Library Services Totals: 221 General Library Branch Library Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 17,688 25,700 25,700 28,928 5014Salaries Temporary Parttime 100,319 96,300 96,300 105,985 105,985 Part-time staffing for branch libraries 5018Vacation Pay 74 - - - 5026PERS Retirement 5,869 2,800 2,800 3,432 5027Health Life Insurance 3,982 5,500 5,500 5,599 5029Medicare 1,713 400 400 419 5034Calpers Unfunded Liability 8,841 12,700 12,700 14,069 5601Garage Charges 1,713 4,600 4,600 2,249 5602Workers Compensation 1,602 1,800 1,800 2,225 5603Liability 572 600 600 977 5604IT Charges In House 5,508 4,700 4,700 4,914 5612Fleet Charges Fuel 785 800 800 1,042 9999Suspense 1 - - - 5123Library Books 5,683 - - - 5171Rentals 30,828 30,800 30,800 30,800 30,800 Inghram Library Rent 5172Equipment Maintenance 5,755 - - - 5175Postage 1,046 1,500 1,500 1,500 1,500 Postage for mailing of library cards 5505Other Professional Services 5,193 6,400 6,400 11,300 11,300 Burglar and fire alarm monthly 197,172 194,600 194,600 213,440 Branch Library Services Totals: 222 Federal grant programs Library ADULT BASIC EDUCATION 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 62,940 64,200 64,200 64,212 5026PERS Retirement 5,581 6,100 6,100 6,781 5027Health Life Insurance 7,496 7,700 7,700 8,161 5029Medicare 913 900 900 931 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5111Material And Supplies - 3,500 3,500 2,500 2,500 Materials and Supplies 5132Meetings And Conferences - 3,500 3,500 1,800 1,800 Meetings and Conferences 5133Education And Training - 1,500 1,500 800 800 Education and Training 5175Postage - 100 100 100 100 Postage 100 Postage 5181Other Operating Expense 7,664 12,000 12,000 2,000 2,000 Other Operating Expense 97,789 118,400 118,400 108,285 ADULT BASIC EDUCATION Totals: 223 Federal grant programs Library CALIFORNIA LITERACY PROGRAM 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 715 - - - 5014Salaries Temporary Parttime 28,936 - 40,430 44,300 44,300 Salaries Temporary Part time 5026PERS Retirement - - 1,734 1,750 5029Medicare 430 - - 625 5111Material And Supplies 257 5,800 6,032 2,500 2,500 Materials and Supplies 5122Dues And Subscriptions - 200 200 - 5132Meetings And Conferences - 3,500 3,500 2,000 2,000 Meetings and Conferences 5133Education And Training - 2,500 2,500 1,000 1,000 Education and Training 5175Postage - 100 100 - 5181Other Operating Expense - 3,000 3,000 2,000 2,000 Other operating expenses 5505Other Professional Services 3,190 2,500 2,500 12,825 12,825 Other Professional Services 33,527 17,600 59,996 67,000 CALIFORNIA LITERACY PROGRAM 224 Cultural Developmnt Construction Library Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5102Computer Equip-Non Capital - - 5,044 - 5111Material And Supplies - 10,000 10,000 10,000 5123Library Books - 40,000 34,956 40,000 - 50,000 50,000 50,000 Administration Totals: 225 Cultural Developmnt Construction Library Support Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5167Software Maintenance - 60,900 60,900 60,900 38,200 Annual Maintenance for Integrated Library System from TLC 8,800 Comprise Public PC Time Management Software 800 Cornerstone Software Preventing Changes to PC 1,600 Trend Micro Anti-Virus Software 11,500 VMWare Server Annual Maintenance - 60,900 60,900 60,900 Support Services Totals: 226 Cultural Developmnt Construction Library Central Library Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5123Library Books - 9,300 9,300 9,300 5172Equipment Maintenance - 4,200 4,200 4,200 4,200 Anti-Theft Detection System & Equipment 5181Other Operating Expense - 2,200 2,200 2,200 1,200 Miscellaneous Expenses 1,000 Movie License Public Performance Rights - 15,700 15,700 15,700 Central Library Services Totals: 227 Cultural Developmnt Construction Library Branch Library Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5123Library Books - 6,000 6,000 6,000 5172Equipment Maintenance - 7,000 7,000 7,000 7,000 Book Security System - Bibliotheca - 13,000 13,000 13,000 Branch Library Services Totals: 228 DEPARTMENT OVERVIEW The Office of the Mayor serves as the lead in developing consensus and shared vision, goalsand priorities throughout the City of San Bernardino, deferring operational management to the Office of the City Manager. The Office of the Mayor develops consensus in a myriad of ways: by (1) collaborating with other elected city officials, (2) working as a collective to develop policy guidance, and (3) creating and maintaining partnerships with external agencies, businesses, community organizations and residents, and regional boards. The Department functions through one division: Administration, which administers support to the Mayor in his role as the chief spokesperson for the City of San Bernardino. ADMINISTRATION The Administration Program is responsible for the implementation of the daily operations for the Office of the Mayor. The program covers the cost of the staff, supplies and resources needed to adopted vision, goals, and priorities. The major components of this program include: Participationon Regional Boards Community Meetings Annual State of the City Social Media Videos and Campaigns Newsletters, Calendars, & Correspondence with Constituents Attendance to Community Events Issuance of Certificates, Plaques, and Other Recognitions 229 MAYOR AND CITY COUNCIL GOALS GROWING JOBS & ECONOMIC VALUE The Office of the Mayor is committed to boosting the economic value for San Bernardino residents by creating, fostering, and supporting partnerships and programs that cultivate a culture of learning and opportunity for San Bernardino students and a cultureof celebration and appreciation for the businesses who choose to conduct business in the City. The following programs support the economy of the City by cultivating talent, and recognizing the businesses that have thrived and stayed in the community. COLLEGE INTERNSHIP PROGRAM The Office of the Mayor has historically hosted college and universitystudents for internships, laying the foundation for their entrance into the San Bernardino job market. The Office will continue to contribute to closing the skills gap by providing capable Valley College, Cal State San Bernardino, and other local university students with opportunities in the office. VIDEOS & SOCIAL MEDIA The Office of the Mayor utilizes video messages through social media and periodic newslett order to maintain economic value, City businesses need to know that they are valued and welcomed here in the City. The Office of the Mayor will continue to highlight local business and drive customers to local businesses. IMPLEMENTING THE CITY VISION In order to support the vision established by the Mayor and City Council, the Office of the Mayor uses strategic communications methods for developing consensus among community members and stakeholders. COMMUNITY MEETINGS In order to capture the objectives of the community, the Mayor has implemented an open doorpolicy. This allows community members and stakeholders to access the Office to share their ideas, concerns, or questions. This further aligns the City administration with the community and its desires. PURSUING CITY GOALS & OBJECTIVES BY WORKING WITH OTHER AGENCIES By serving on a variety of boards, the Mayor is able to advocate for the needs of the City anddevelop relationships that can benefit the City of San Bernardino. REGIONAL BOARDS such as transportation, economic development, and construction associated with those activities.Many of these boards involve transit that connect San Bernardino residents to places of employment, retail, entertainment, and recreation within the city, the Inland Empire, and the Southern California region, which results in increased economic MAYOR 230 development opportunities and a more sustainable city. The Mayor serves on the following: OMNITRANS OmniTrans is the public transit agency serving the San Bernardino Valley, providing safe, reliable, affordable, friendly and environmentally responsible constituents of San Bernardino. In San Bernardino, OmniTrans is a partner in the Downtown San Bernardino Passenger Rail Project and is responsible for the Transit Center, which establishes San Bernardino as a destination and an epicenter for economic development and growth, and the SBX, which provides rapid transit for students, residents, and visitors of San Bernardino. SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY SBCTA is responsible for cooperative regional planning and furthering an efficient multi-modal transportation system countywide. The SBCTA administers Measure I, the half-cent transportation sales tax approved by county voters in 1989, and supports freeway construction projects, regional and local road improvements, train and bus transportation, railroad crossings, call boxes, ridesharing, congestion management efforts, and long-term planning studies. In San Bernardino, SBCTA is a partner for the Downtown San Bernardino Passenger Rail Project and is responsible for improvements to the I-215 Tippecanoe Interchange, Palm Avenue, and to the Muscoy Bridge Retrofit. INLAND VALLEY DEVELOPMENT AGENCY IVDA serves as the Local Reuse Authority to achieve successful implementation of the effective reuse of the former Norton Air Force Base. This includes support for a public airport and various lands and buildings.During its annual review, the agencyfound that the 14,000-acre area of the former base now employs 10,780 people and is responsible for an economic output of $1.9 billion, surpassing the totals lost when the base closed in 1994. The agency, in partnership with SBIAA also hosts the SBD Air Fest annually, attracting thousands of attendees. SAN BERNARDINO INTERNATIONAL AIRPORT AUTHORITY San Bernardino International Airport Authority (SBIAA) is a regional joint powers authority created by and through State Legislation to serve as the owner, developer, and operator of the aeronautical portions of the former Norton Air Force efforts are focused on strengthening our community and region by promoting aviation activities and business opportunities, improving the infrastructure, landscape, and aesthetics of the airport, and promoting the safe and efficient movement of people and goods throughout the Southern California region. In 2016, SBIAA approved a Memorandum of Agreement with the International Trade Administration on a variety of initiatives to increase international trade and business investment awareness and promote programs that will benefit local businesses. In 2016, SBIAA hosted the SBD Air Fest, which attracted nearly MAYOR 231 10,000 attendees. SBIAA also SBD) has entered into an agreement with United Parcel Service (UPS) to expand flight operations within the Inland Empire in th support of peak 4quarter activity. The Mayor serves as the President of SBIAA. BUDGET SUMMARY In its function, the Office of the Mayor strives to strengthen the community and grow economic value in the City by engaging potential developers and business owners and maintaining existing relationships with partners. The Office will continue to pursue increasing revenues while employing conservative but an effective communication program and administration. The Office of the Mayor will continue to focus on being responsive to community needs and requests. The Office will also continue connecting with the community in the most effective of ways which have proven to be community meetings, social media, and the annual State of the City Address. This budget includes $20,000 from the Cultural Development Fund for the annualState of the City Address. SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 Adopted BudgetAmendedActualAdopted BudgetAmendedActualPreliminary BudgetBudgetBudget MAYOR 232 ORGANIZATIONAL CHART Mayor Mayor's Staff (1.00 FTE) PERSONNEL SUMMARY 2017-18 2018-19 2019-20 2020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Mayor Assistant To The Mayor I (U)0000 Assistant ToThe Mayor II (U)1110 Assistant To The Mayor III (U)1100 Executive Assistant To The Mayor (U)0011 Mayor1111 Mayor's Chief Of Staff (U)1110 Senior Customer Service Representative (U)0010 Mayor Total4452 PERSONNEL CHANGES During FY 2019/20threepositionswere 1.00Mayor's Chief of Staff 1.00Assistant to the Mayor I 1.00 Customer Service Representative MAYOR 233 City of San Bernardino 2020-21 Department Summary Mayor % Change FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended FY 2018-19 Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetActualBudgetBudgetActualBudget2019-20 A. Department/ DivisionAdopted Budget 0001 Administration681,420 733,520 645,852 811,200 811,200 659,225 446,949 -45% 8751 COVID-19 Activity -- 2,846 - 0052 Fine Arts & Cultural Affairs- - - 20,000 20,000 1,273 20,0000% Grand Total 681,420 733,520 645,852 831,200 831,200 663,343 466,949-44% % Change FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended FY 2018-19 Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget Adopted BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries 364,547 404,811 330,510 436,700 436,700 328,141 183,808-58% Benefits 144,563 144,563 138,278 203,900 203,900 171,531 92,900-54% Maintenance & Operations 53,492 65,328 55,511 67,600 67,600 40,671 67,6000% 121,553 123,000 123,000 123,000 122,6410% Internal Service Charges 118,818 118,818 Grand Total 681,420 733,520 645,852 831,200 831,200 663,343 466,949-44% % Change FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended FY 2018-19 Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget Adopted BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General 681,420 733,520 645,852 811,200 811,200 662,070 446,94955% Grand Total 681,420 733,520 645,852 831,200 831,200 663,343 466,949-44% 234 General Mayor Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 297,143 376,000 376,000 175,108 5013Auto Phone Allowance 9,023 8,700 8,700 8,700 5014Salaries Temporary Parttime 15,248 52,000 52,000 - 5018Vacation Pay 9,096 - - - 5026PERS Retirement 27,537 35,700 35,700 17,456 5027Health Life Insurance 53,016 68,200 68,200 30,781 5029Medicare 4,942 5,500 5,500 2,665 5034Calpers Unfunded Liability 52,783 94,500 94,500 41,998 5602Workers Compensation 15,717 16,800 16,800 9,148 5603Liability 5,616 7,900 7,900 32,133 5604IT Charges In House 100,220 98,300 98,300 81,360 9999Suspense (81) - - - 5111Material And Supplies 4,030 4,500 4,500 4,500 5121Advertising 1,091 1,700 1,700 1,700 5122Dues And Subscriptions 11,791 13,900 13,900 12,200 5131Mileage - 400 400 100 5132Meetings And Conferences 18,486 15,000 15,000 16,200 5133Education And Training - 500 500 100 5167Software Maintenance 180 - - - 5174Printing Charges 3,643 1,000 1,000 1,000 5175Postage 271 800 800 800 5176Copy Machine Charges 2,346 1,300 1,300 1,300 5186Civic And Promotional 1,070 3,500 3,500 3,500 5502Professional Contractual 12,603 5,000 5,000 6,200 645,771 811,200 811,200 446,949 Mayor Totals: 235 Cultural Developmnt Construction Mayor Fine Arts & Cultural Affairs 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - - 3,000 - 5121Advertising - - 5,000 - 5132Meetings And Conferences - - 3,000 - 5174Printing Charges - - 3,000 - 5175Postage - - 1,000 - 5502Professional Contractual - 20,000 5,000 20,000 20,000 State of the City Address - 20,000 20,000 20,000 Cultural Developmnt Construction 236 DEPARTMENT OVERVIEW The Parks, Recreation and Community Services Department providesa diversified system of parks and open spaces, recreation centers, programs and community services to meet social and leisure needs and enhance the quality of life for all City residents. The Department has three (3) program divisions covering the following service areas: Administration, Aquatics, Sports, Center for Individual Development, City-WideEvents, Recreation and Community Programs, Senior Services and Outdoor Facilities. ADMINISTRATION DIVISION This Administration Division, which includes City-Wide Events, supports all divisions within the Department.The Administration Division manages personnel, information technology in front counter customer service delivery, park and facility reservations, Mayor and City Council action items, policy application, emergency response training and coordination,andthe financial recording and reporting functions of the department:purchasing, accounts payable, budget development, revenue collection reporting.TheAdministration Division isresponsible forfacilitatingParks and Community Service Commission Meetings as well asFine ArtsCommissionand Historical Preservation Commission Meetings. The Administration Division also manages the cooperativeuseagreements, service provider agreements;vendor services agreements,and special contract agreements with class instructors and volunteer groups. TheCity-Wide EventDivision also plans and organizes the following City-Wide Events: Movies in ArtsFest. This yearco-sponsorshipsupport will be provided forthe following events: Ho Ho Parade, Rendezvous Back to Route 66, National Night Out and the Black Chamberof Commerce and the BlackHistoryExpo. Over 35,000 attendees are expected at these events. Management of the Pioneer Memorial Cemetery is includedunder the Administration Division. This historic site was acquired in 1857 and consists of 17,000 burial sites. While the cemetery no longer has gravesites available for sale, department staff coordinates graveside services for those who pre-planned theirburial needs. Staff regularly providesgenealogy services and answersquestions regarding grave locations. RECREATION DIVISION Creating community through people, parks, and programsremains The Recreation Division mantra. The Recreation Divisioniscomprisedoffour(4)Community Recreation Centers,six (6) Aquaticfacilities,the Center for Individual Development, Adult and Youth sportsprograms, special eventsand Outdoor Facilities. 237 Each of our community centers (Delmann Heights, Lytle Creek, Ruben Campos and Rudy C. Hernandez Center)offers a diverse range ofleisure and recreationactivities and services geared to the community they serve, such as open recreation, arts and crafts, family game days, sports, homework help, community resources, aerobics, comic book reading clubs, foosball, billiards, reading programs, music programs, and themed events. The Center for Individual Development (CID) provides specialized programming for developmentally disabled individuals with aquatics, a sensory room, life skills classes, water safety programming for infants andevents such asFamilyFunDayand Prom Night. They also plan and organize special fund-raising events: Murder Mystery Dinnerand Grapes and Gourmet.CIDstaff also coordinatesand provides supervision for the Community Gardens, which consists of 80 plots and year-round gardens. Our aquatic facilities offer open recreational swim, junior life guard program, swim lessons (free and fee-based), private pool rentals, andlifeguard training. The Jerry Lewis Family Swim Center is a regional-and slidefor small children, shade canopy with tables and various water spray features. Other pool locations include Hernandez,Nunez,Delmann Heights,and the Ninth Street Pool. The Recreation Divisionprovides a wide-range of sports programming for youth and adults. Youth sports are divided into two age divisions;3 to 6 year olds can learn basketball, T-Ball, Soccer and Flag FootballwhileYouthages 7 to 18 years enjoytwo seasons of basketball. The sports division also coordinates the Tennis Buddies program and Summer Youth Tennis Program, a subsidized program for low-income youth. Sports staff also coordinates the ball field allocation and use of 40 ball fields city-wide to 15+ resident youth sports groups such as Little Leagues,Junior All-American Football and Inland Empire Soccer Association, among others. The adultsportsprogramprovides indoor/outdoor soccer leagues, basketball leagues, and flag football leagues, tournament play, classes and workshops. This past year, participants were offered open gym time for a more relaxed basketball experience. COMMUNITY SERVICES DIVISION The Community Services Division strives to engage seniors aged 50 years and better in essential life services and activities which enhance their dignity, support their independence, and encourage involvement in physical and social activity. The City has two Senior Centers;Fifth Street and Perris Hill. Both centers offer monthly themed dances, recreation classes, billiards, chess, special holiday dances, public safety, advocacy, physical fitness and senior nutrition services, all in a supportive and nurturing environment. The Community Services Divisionalso holds tworegional-servingevents, Ollie McDonald Senior Talent Showcase where seniors can show off their singing, dancing and other talents in a fun environment, andInland Empire Senior Games whichis a sanctioned series of sports competitions open to all senioraged athletes. Seniors are able to compete in several swimming events, bowling, golf, basketball, pickle ball, volleyball and a variety of other sports. Seniors who excel in their respective sport havean opportunity to compete in State and National competitions. PARKS, RECREATION & COMMUNITY SERVICES 238 There are three (3) Senior Grant programs that engage and aid seniors.TheRetired Senior Volunteer Program (RSVP) provides volunteer opportunities for seniors throughoutthe Inland Empire. These volunteers serve in various roles for various agencies and non-profits.The Senior Companion Program (SCP) matchessenior-age volunteer companions with senior-age clients in need. Services provided include transportation services for shoppingand appointments, light cleaning services, meal prepping services, and overallcompanionship. The Senior Nutrition program provides nutritious lunch and dinner meals at six (6) locations: Fifth Street Senior Center, Perris Hill Senior Center, Hernandez Community Center, Lytle Creek Community Center, New Hope,and the Highland Senior Center. These facilities serve an average of 52,500 meals annually to the senior community. BUDGET HIGHLIGHTS The Parks, Recreation and Community Services Department along with the Public Works Department,KABOOM!, Keurig-Dr. Pepper, and Stater Bros. Charities,built a new playground at Littlefield/Shultis Park onNovember 16, 2019. We had 320Volunteers along with the dedicated staff oftheCityworking on building this exciting project. The Department has been developing a new Organizational Chart that includes the reclassification of the Recreation Therapist position at the Center for Individual Development to a Community Services Center Supervisor. The Community Services Center Supervisor position aligns with the actual job duties being performed. TheYouth and Adult SportsDivisions will continue working toincreasing participation in theirexisting programs whileoffering new leagues, classes and programs. The Administration Division will be looking into cost effective ways to create an on-line brochure program that will list activities by Community Center, special program offerings, Adult and Youth Sports programs, City-Wide events, Aquatic activities and Class offerings. Pioneer Memorial Cemetery has chosen a new cemetery softwaremapping program. This program will map the locations of gravesites so those wantingto locate a grave or work on family genealogy ws website, though it will take time for staff to input the over 17,000 grave locationsthis will be an invaluable tool for staff and the public. The Community Services Division celebrated the 40 year anniversary of the Fifth Street Senior Center.A dinner dance was had to top off the day long community celebration.Staff hasbeen actively pursuing social media marketing to increase participation and attendance atsenior related events and programs. The Recreation Division continues to offer new programs and activities. The Verdemont Community Center has taken aunique approach to programming given space constraints they experience. Aquatics have seen a rise in the number of overall attendees at open swim sessions, and fee based and no cost swim lessons. Aquatics will also be offering an inflatable pool feature this upcoming season at the Delmann Heights pool in addition to the inflatable slide located at the Rudy C. Hernandez Pool. NAutomated External Defibrillators) were purchased and installed at our fivepool locations. A training program was also implemented so that staff can effectively use these life-saving tools if necessary. PARKS, RECREATION & COMMUNITY SERVICES 239 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service Charges 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 Adopted BudgetAmended BudgetActualAdopted BudgetAmended BudgetActualPreliminary Budget ORGANIZATIONAL CHART Parks, Recreation & Community Services AdministrationRecreation Community Services (8.00 FTE)(6.00 FTE)(6.00 FTE) PARKS, RECREATION & COMMUNITY SERVICES 240 PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Parks Recreation & Community Administrative Analyst I (Flex)1111 Administrative Assistant2222 Cemetery Worker 1100 Community Recreation Manager1122 Community Recreation Program Coordinator5566 Community Services Center Supervisor2223 Coordinator Of Volunteers1111 Departmental Accounting Technician1111 Deputy Director Of Parks/Rec/Comm Svcs (U)1100 Director Of Parks/Rec/Community Services (U)1111 Executive Assistant To Director (U)1111 Food Service Supervisor II1111 Landscape Inspector I (Flex)2200 Landscape Inspector II2200 Lead Park Construction & Maintenance Worker1100 Parks Maintenance Division Manager (U)1000 Parks Maintenance Supervisor1100 Parks Maintenance Worker II2200 Pool Maintenance Coordinator0100 Program Manager RSVP1111 Program Manager SCP1111 Recreation Therapist1110 Special Events Coordinator1000 Parks Recreation & Community Total31302121 PERSONNEL CHANGES Full-time personnel changes include: Reclassification of Recreation Therapist to Community Services Center Supervisor PARKS, RECREATION & COMMUNITY SERVICES 241 LOOKING BACK -ACHIEVEMENTS ACHIEVEMENT #1 The Department collaborated with KABOOM!,Keurig-Dr. Pepper, and Stater Bros. Charities,along with 320 volunteersto build a playground at Littlefield/Shultis Park on November 16, 2019. ACHIEVEMENT #2 th The Community Services Division celebrated the 40Anniversary of the Fifth Street Senior Center with day long programming, ending with a dinner and dance. ACHIEVEMENT #3 The Department presented 7Events including Cinco de Mayo, Operation Splash,Moviesin the Park, The Veterans Day Saluteand Parade, Ollie McDonald Talent Showcase, Inland Empire Senior Games, and Winter Wonderlandto the community and co-sponsored withother organizations in support ofadditionalevents (Rendezvous66Back to the Route, Ho Ho Parades, and San Bernardino Art Night. ACHIEVEMENT #4 TheDepartment expandedAdult Sports programming to include more leagues, tournaments, classes and open gym recreation. ACHIEVEMENT #5 All five pool locations were outfitted with Automatic External Defibrillators (AED). A training program was also implemented to train staff on how to correctly and effectively use these valuable lifesaving tools if necessary. ACHIEVEMENT # 6 The Department reclassified the Recreation Therapist position at the Center for Individual Development (CID), and updated the position to a Community Services Center Supervisor. This reclassification more effectively follows the job duties assigned to operating the center. ACHIEVEMENT # 7 The Department has seen a steady and continual rise in attendance at the Movies in the Park events held throughout the City. ACHIEVEMENT #8 In Fiscal Year 19/20, the Grant-Funded Retired Senior Volunteer Program (RSVP) had 156 volunteers provide 39,533 hours of volunteering services at a value of $954,326.00. Not to be outdone, the Senior Companion Program (SCP) provided 210 clients with 42,031 volunteer hours. . PARKS, RECREATION & COMMUNITY SERVICES 242 City of San Bernardino 2020-21 Department Summary Parks % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudget19 ActualBudgetBudgetActualBudget2019-20 0001 Administration1,598,090 1,593,815 1,603,894 1,799,600 1,799,600 1,343,924 1,789,983 -1% Community Services / SENIOR NUTRITION 317,211 407,107 4 31,178 383,520 415,000 322,533 482,33216% Community Services / RSVP 106,256 106,256 1 02,374 158,754 162,094 129,617 136,638-16% Community Services / SENIOR COMPANION 381,692 399,274 2 97,769 445,305 445,305 308,001 434,090-3% Community Servicse / Senior services 372,254 297,254 2 95,014 336,800 357,175 264,320 285,933-20% Parks / Cemetery Administration 338,713 153,323 1 48,371 128,800 128,800 100,324 112,631-13% Recreation / Aquatics 515,783 363,249 3 08,808 327,000 327,000 232,435 321,824-2% Recreation / Sports 178,581 178,581 1 57,346 126,500 123,990 74,260 131,4446% 0074 Recreation & Community Programs 813,950 813,950 8 32,813 939,800 939,800 790,233 912,989-3% 0007 Prosecution - - 4 3 - - - - 0% 8751 COVID-19 Activity -- 43,649 - 0% 0071 Center for Individual Developmnt 220,258 220,258 240,896 238,100 238,100 171,883 227,251-5% 0072 Parks Maintenance 3,807,011 108,916 105,565 -- - - 0% 0073 Citywide Activities 86,238 86,238 8 3,909 81,800 81,800 55,136 81,8000% 0076 Special Events - - 4 51 - - - - 0% 0077 Outdoor Facilities 155,933 120,033 9 1,349 146,600 149,110 113,184 140,840-6% 8662 Housing Related Parks Program 191,023- 192,374 - 80,338 - - -100% Grand Total 8,891,969 5,039,2774,892,155 5,112,579 5,248,112 3,949,496 5,057,757-4% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudget19 ActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries 2,844,497 2,109,231 2,158,8362,138,462 2,139,097 1,552,472 2,199,1143% Benefits 861,971 717,281 680,544 703,200 703,200 621,614 781,44611% Maintenance & Operations 4,283,506 1,686,370 1,404,9431,538,607 1,560,215 929,811 1,474,882-5% Internal Service Charges 901,996 526,395 534,542 845,600 845,600 845,599 602,315-29% Grand Total 8,891,969 5,039,277 5,112,5794,892,155 5,248,112 3,949,496 5,057,757-4% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudget19 ActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General 8,218,566 4,185,444 4,332,7004,072,332 4,353,075 3,389,510 4,193,147-4% 123 Federal grant programs 673,403 853,833 819,823 688,079 803,237 499,124 772,810-4% 247 Cultural Developmnt Construction 91,800 91,800 60,862 91,8000% Grand Total 8,891,969 5,039,277 5,112,5794,892,155 5,248,112 3,949,496 5,057,757-4% 243 General Parks Recreation & Community Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 496,169 522,900 522,900 523,156 5013Auto Phone Allowance 12,658 8,700 8,700 8,700 5014Salaries Temporary Parttime 3,955 - - - 5015Overtime 9,778 14,900 14,900 16,300 16,300 Overtime as approved for Emergency On-Call Staff Member 5018Vacation Pay 21,397 - - - 5026PERS Retirement 46,367 53,400 53,400 59,860 5027Health Life Insurance 68,170 75,700 75,700 79,737 5028Unemployment Insurance - 100 100 - 5029Medicare 8,004 7,600 7,600 7,790 5034Calpers Unfunded Liability 88,411 126,600 126,600 140,695 5601Garage Charges 1,107 5,200 5,200 1,698 5602Workers Compensation 79,419 66,700 66,700 136,645 5603Liability 9,679 53,400 53,400 44,216 5604IT Charges In House 164,783 205,000 205,000 113,083 5612Fleet Charges Fuel 1,325 2,000 2,000 55 5111Material And Supplies 13,276 11,100 6,440 8,500 8,000 General Office Supplies 100 Hardware and Supply Purchases 150 Janitorial Supplies 50 Key Copies 200 Water and Lite Refreshments for Park Clean-Up Days 5122Dues And Subscriptions 990 1,100 1,100 1,150 200 Annual Membership Fee for Costco for Department 950 California Parks & Recreation Society Annual Membership Dues 5132Meetings And Conferences 1,840 1,200 1,200 - 5133Education And Training 568 900 - - 5151Electric Charges 508,843 570,000 570,000 565,000 5152Gas Charges 39,680 40,000 40,000 45,000 5154Water Charges (407) - - - 5171Rentals - - 6,060 2,500 2,500 Rental of one storage container at Verdemont Community Center 5172Equipment Maintenance 2,609 3,000 3,000 3,000 3,000 Maintenance of Electronic Sign 5174Printing Charges 250 1,200 1,200 2,000 500 General Administration Printing 1,500 Printing of Facility Use Applications 5175Postage 727 500 500 2,200 2,200 Postage for Department 5176Copy Machine Charges 8,279 6,000 7,500 7,500 7,500 Copy Machine Charges for three machines 5181Other Operating Expense - 2,000 50 - 5505Other Professional Services 16,018 20,400 20,350 21,200 4,300 Active Network Fees 16,500 Alarm Monitoring and Repair Services 400 Date Line for Electronic Sign 1,603,927 1,799,600 1,799,600 1,789,983 Administration Totals: 244 General Parks Recreation & Community Aquatics 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 30,647 26,000 26,000 25,985 5014Salaries Temporary Parttime 207,008 239,600 239,600 239,000 239,000 Part-Time Salaries for Aquatics Staff 5015Overtime 4,192 - - - 5018Vacation Pay 490 - - - 5026PERS Retirement 5,498 2,500 2,500 2,744 5027Health Life Insurance 1,448 3,600 3,600 1,245 5028Unemployment Insurance - 800 800 717 717 Unemployment Insurance for Part-Time Aquatics Staff 5029Medicare 3,518 400 400 377 5034Calpers Unfunded Liability 17,154 5,700 5,700 6,300 5602Workers Compensation - 5,800 5,800 6,185 5603Liability 1,018 2,600 2,600 2,002 5604IT Charges In House - 9,800 9,800 5,119 9999Suspense 19 - - - 5111Material And Supplies 30,613 18,400 20,020 18,250 1,600 AED Replacement Materials 750 Blowers for staff to keep pool deck free of debris 1,600 Custodial Supplies 300 Dollies and straps to place/remove pool covers 400 Employee Recognition 200 Expendable Materials for CPR Training Manikins 2,500 Health/Safety Materials for Lifeguards 900 Incidental Mechanical Parts 1,200 Lifeguard Certification Materials 1,000 Misc. Supplies for Lifeguard Stands 800 Office Supplies 900 Paint and Misc. Supplies 3,600 Rethink your Drink Grant - Promotional Materials 2,500 Staff Uniforms 5112Small Tools And Equipment - - - 3,500 3,500 Floor Cleaning Machine 5121Advertising - - - 1,200 1,200 Banners for Rethink your Drink; jobs available, training 5122Dues And Subscriptions - 200 200 - 5132Meetings And Conferences 395 2,100 480 500 500 California Parks & Recreation Society day training 5174Printing Charges - 200 200 - 5175Postage 16 100 100 - 5181Other Operating Expense 6,290 9,200 9,200 8,700 8,700 Health and Hazardous Materials Permits 5505Other Professional Services 240 - - - 308,547 327,000 327,000 321,824 Aquatics Totals: 245 General Parks Recreation & Community Sports 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 2,887 - - - 5014Salaries Temporary Parttime 79,532 69,300 69,300 77,800 31,055 Adult Sports - Part-Time Salaries 46,745 Youth Sports - Part-Time Salaries 5028Unemployment Insurance - 300 300 234 93 Adult Sports - Unemployment Insurance for PT Staff 140 Youth Sports - Unemployment Insurance for PT Staff 5029Medicare 1,195 1,400 1,400 1,125 5102Computer Equip-Non Capital 864 - - 1,000 1,000 Adult Sports - Printer at Norton Gym 5111Material And Supplies 57,023 36,600 41,280 36,380 2,400 Adult Sports - Awards for Team Play 1,000 Adult Sports - Furniture and Cabinet Purchase 600 Adult Sports - General Office Supplies including Soccer ID 1,000 Adult Sports - Gym Floor Cleaning System 1,000 Adult Sports - Janitorial Supplies 1,760 Adult Sports - Materials/Equipment Replacement 4,000 Adult Sports - Replacement of Basketball Backboards 5,720 Youth Sports - Awards for Participants 4,500 Youth Sports - Equipment Replacement 300 Youth Sports - First Aid Kit Replenishment 1,700 Youth Sports - Flag Football Program Materials 500 Youth Sports - General Office Supplies 11,900 Youth Sports - Team Shirts/Jerseys for Participants 5121Advertising 3,519 2,500 2,500 2,500 1,000 Adult Sports - Banners 500 Adult Sports - Social Media Marketing/Advertising of Programs 1,000 Youth Sports - Banners for sports programs 5122Dues And Subscriptions 550 1,500 660 1,605 1,015 Adult Sports - California Park & Recreation Society Membership 190 Adult Sports - Southern California Municipal Athletic Federation 170 Youth Sports - California Park & Recreation Society Membership 130 Youth Sports - Southern California Municipal Athletic Federation 100 Youth Sports - Women in Leisure Services Membership 5132Meetings And Conferences 338 2,600 1,630 1,150 910 Adult Sports - Local Day Conferences and Workshops 240 Youth Sports - Local Day Conferences and Workshops 5174Printing Charges 2,205 1,700 1,000 1,000 1,000 Youth Sports - Outside Printing Services 5175Postage - 800 320 - 5502Professional Contractual 4,849 9,800 5,600 8,650 2,200 Adult Sports - Class Instructor Reimbursement Fees 6,450 Youth Sports - Referee Services for Youth Basketball Programs 5505Other Professional Services 4,385 - - - 157,346 126,500 123,990 131,444 Sports Totals: 246 General Parks Recreation & Community Center for Individual Developmnt 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 54,023 55,600 55,600 49,003 5014Salaries Temporary Parttime 117,681 96,000 96,000 96,000 96,000 Part-Time Salaries for CID Programming 5018Vacation Pay 1,380 - - - 5026PERS Retirement 6,047 6,000 6,000 5,814 5027Health Life Insurance 7,399 7,600 7,600 12,360 5028Unemployment Insurance - 300 300 288 288 Unemployment Insurance for Part-Time Staff 5029Medicare 2,510 800 800 711 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5602Workers Compensation 7,831 13,400 13,400 13,835 5603Liability 954 5,600 5,600 4,477 5604IT Charges In House 16,249 22,800 22,800 11,449 5111Material And Supplies 8,208 8,900 6,700 6,400 1,250 Arts and Crafts Supplies and Recreation Equipment 1,500 Decor for Special Events 900 Food Items for Events 900 Food Products for Participant Cooking Programs 1,100 General Office Supplies 500 Improvement Items for Center Beautification Day 250 Janitorial Supplies 5121Advertising 499 - - 500 500 Annual Booth at San Manuel Stadium on Disability Game Day 5122Dues And Subscriptions 145 400 400 315 150 Autism Society Membership 165 California Park and Recreation Society Membership 5132Meetings And Conferences 189 200 800 1,400 200 California Park and Recreation Society Local Day Conferences 1,200 Crisis Prevention Institute - Behavioral Training 5171Rentals 878 1,000 1,000 1,700 1,200 Chair covers and event decor rentals for events 500 Rentals of Jumpers and Helium tanks for events 5174Printing Charges 1,636 - 800 600 600 Printing of Flyers for events and monthly programming calendars 5175Postage 2,072 - 800 800 800 Postage for mailing of program materials 5505Other Professional Services - 600 600 600 600 DJ Services for special events 240,896 238,100 238,100 227,251 Center for Individual Developmnt 247 General Parks Recreation & Community Recreation & Community Programs 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 229,357 250,200 250,200 255,898 5012Special Salaries 900 900 900 900 5014Salaries Temporary Parttime 310,915 245,600 245,600 246,000 240,940 Part-Time Staff used for Programming of Community Centers 5015Overtime 1,683 - - - 5026PERS Retirement 23,271 25,800 25,800 29,070 5027Health Life Insurance 39,198 46,600 46,600 51,431 5028Unemployment Insurance - 1,000 1,000 723 723 Unemployment Insurance calculations for Part-Time Staff 5029Medicare 7,780 3,600 3,600 3,724 3,494 Medicare Calculations for Part-Time Staff 5034Calpers Unfunded Liability 65,978 113,400 113,400 125,995 5602Workers Compensation 33,231 66,100 66,100 69,311 5603Liability 4,050 26,200 26,200 22,428 5604IT Charges In House 68,949 112,200 112,200 57,360 9999Suspense 2 - - - 5111Material And Supplies 34,452 29,500 30,325 36,300 1,500 Baked Goods for Community Center Special Events 5,000 Entrance Fees for annual Community Center participant field trip 6,000 Food Items for Community Center Special Events 5,000 Janitorial Supplies 5,000 Office Supplies for Community Centers 4,000 Replacement of Recreation Equipment 4,300 Replacement Tables and Folding Chairs at Community Centers 3,000 Seasonal Decor 2,500 Supplies for Community Clean-up Days 5122Dues And Subscriptions 725 900 900 1,050 1,050 California Park & Recreation Society Memberships 5132Meetings And Conferences 1,023 1,800 1,800 - 5133Education And Training - 500 500 - 5171Rentals 1,392 2,500 2,500 2,800 2,500 Rental of bus services for annual Community Center trip 300 Rental of Easter Bunny and Santa Costumes for holiday events 5172Equipment Maintenance 2,827 2,000 2,000 - 5174Printing Charges 259 1,000 175 - 5175Postage 792 - - - 5181Other Operating Expense 1,367 - - - 5502Professional Contractual 4,246 - - - 5505Other Professional Services 419 - - - 832,815 929,800 929,800 902,989 Recreation & Community Programs 248 General Parks Recreation & Community Senior Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 55,923 57,600 57,600 58,116 5,975 Outside Printing of Programs and Event Application Booklets 5014Salaries Temporary Parttime 88,329 84,000 84,000 86,300 86,300 Part-Time Staff for two Senior Centers 5026PERS Retirement 4,819 5,500 5,500 6,138 5027Health Life Insurance 3,222 3,000 3,000 3,213 5028Unemployment Insurance - 300 300 259 259 Unemployment Insurance for PT Staff 5029Medicare 2,135 800 800 843 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5601Garage Charges 2,953 3,400 3,400 3,133 5602Workers Compensation 7,556 27,700 27,700 13,921 5603Liability 921 5,400 5,400 4,505 5604IT Charges In House 15,677 47,000 47,000 11,520 5612Fleet Charges Fuel 2,655 2,700 2,700 1,423 5111Material And Supplies 63,424 43,900 57,200 42,161 1,000 Coffee in a Cup program 4,200 Decor for twelve dances 7,500 Food for monthly events at two sites 7,200 Food for twelve monthly dances at two sites 600 Holiday Food Giveaway Program Supplies 576 Ice Cream for Monthly Ice Cream Socials at two sites 4,500 Office Supplies and General Cleaning Supplies for two locations 250 Ollie McDonald - Audition Refreshments 250 Ollie McDonald - Cast Party Refreshments 325 Ollie McDonald - Concession Items 100 Ollie McDonald - Flowers for Entertainers 750 Ollie McDonald - Stage Decor 3,300 Refreshment for Saturday Dances at Perris Hill Senior Center 2,100 Sr. Games - Awards, stickers, trophies and plaque 1,500 Sr. Games - Breakfast Item for Health Fair 1,050 Sr. Games - Decor for Opening/Closing and Health Fair 1,000 Sr. Games - Opening/Closing Ceremonies 2,160 Sr. Games - Participant T-Shirt 1,000 Sr. Games - Refreshments (water, fruit and energy bars, etc) 1,500 Sr. Games - Softball, Basketball, Pickleball Tournament Lunches 500 Sr. Games - Sport Equipment Replacement 300 Tennis Tournament Supplies - Year Round Sr. Program 500 Volunteer Recognition Items 5121Advertising 1,560 2,500 3,775 3,000 3,000 Social Media advertising and banners for various senior events 5122Dues And Subscriptions 745 1,200 1,200 795 145 California Park & Recreation Society Membership 250 Inland Empire Sr. Games Association 400 Sr. Games Sanctioning Fees per participant 5131Mileage 474 - 750 603 603 Mileage reimbursement for staff using their own vehicles 5132Meetings And Conferences - 1,500 1,500 200 249 General Parks Recreation & Community Senior Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 200 California Park & Recreation Society Universities and Workshops 5133Education And Training 132 300 300 350 350 CPR and First Aid Training for staff at both Senior Centers 5167Software Maintenance 530 - - - 5171Rentals 5,968 7,900 7,900 6,250 3,000 Ollie McDonald - Rental of Theater Type Facility for Talent Show 500 Sr. Games - Rental of Bowling Facility for Bowling Events 2,000 Sr. Games - Rental of Golf Course Facility 750 Sr. Games - Rental of Pool Facility for Swim Events 5174Printing Charges 4,287 6,500 5,750 5,975 5175Postage 1,052 1,200 1,200 - 5176Copy Machine Charges 1,573 - - - 5502Professional Contractual 1,775 - - - 5505Other Professional Services 10,815 15,500 15,500 16,230 3,600 DJ Services for 5th Street Senior Center Events 3,630 Entertainment Services for Perris Hill Senior Center Events 500 Ollie McDonald - Cast Party Catering after show 2,000 Ollie McDonald - Videography Services of show 1,000 Senior Games - Finale Dinner/Dance Catering for particpants 1,500 Senior Games - Referee Services for Basketball Tournaments 2,000 Senior Participant Field Trips 1,000 Sr. Games - Entertainment for Health Fair and Dinner Finale 1,000 Sr. Volunteers Recognition Luncheon 5704Miscellaneous Equipment - - 5,800 - 5706Alterations And Renovations 5,292 - - - 295,014 336,800 357,175 285,933 Senior Services Totals: 250 General Parks Recreation & Community Outdoor Facilities 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 34,265 37,000 37,000 38,552 5014Salaries Temporary Parttime 4,285 13,600 13,600 13,600 13,600 Part-Time Staff for Outdoor Facilities 5026PERS Retirement 3,542 4,000 4,000 4,574 5027Health Life Insurance 2,355 3,000 3,000 3,102 5028Unemployment Insurance - 100 100 41 41 Unemployment Insurance for Part-Time Staff 5029Medicare 592 500 500 559 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5601Garage Charges - 5,500 5,500 - 5602Workers Compensation 5,970 9,500 9,500 9,535 5603Liability 728 3,600 3,600 3,086 5604IT Charges In House 12,386 16,100 16,100 7,891 5111Material And Supplies 3,663 17,500 24,990 17,500 5,800 Ball Field and Norton Gym Equipment and Repairs 4,000 Field and Court Management Supplies 1,000 Janitorial Supplies at Field Restrooms and Norton Gym 500 Promotion of Outdoor Sports Classes and Park Reservations 6,200 Replacement Nets at facilities 5122Dues And Subscriptions - 400 - 400 145 California Park and Recreation Society Membership 255 Southern California Municipal Athletic Membership 5132Meetings And Conferences - 200 - 300 300 Local Day Conferences for Sports and Park Management 5171Rentals 1,635 - 2,240 3,400 3,400 Rental of portable restrooms at the community gardens 5175Postage - 500 - - 5502Professional Contractual 483 16,200 10,080 17,300 7,800 Automated Ball Field Light Controller Access 3,600 Fitness Equipment Inspection and Service at Norton Gym 5,000 Operational Emergency Facilities Repairs 900 Portable Welding Repairs 5505Other Professional Services 8,251 - - - 91,349 146,600 149,110 140,840 Outdoor Facilities Totals: 251 General Parks Recreation & Community RSVP CFDA 94.002 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 24,021 27,500 27,500 27,522 5012Special Salaries 2,416 - - - 5014Salaries Temporary Parttime 2,277 9,900 9,900 - 5026PERS Retirement 2,158 2,600 2,600 2,907 5027Health Life Insurance 3,678 4,200 4,200 4,682 5029Medicare 417 400 400 399 5034Calpers Unfunded Liability 7,258 10,400 10,400 20,999 5602Workers Compensation - 12,400 12,400 7,236 5603Liability - 2,800 2,800 2,342 5604IT Charges In House - 21,000 21,000 5,988 9999Suspense (0) - - - 5111Material And Supplies 957 - - - 5135Transportation Grants 4,739 7,800 7,800 7,800 7,800 Match Portion of Volunteer Mileage Reimbursement 5150Utilities - 1,000 1,000 - 5157Telephone Charges - 200 200 - 5161Insurance Premiums 964 - - - 5181Other Operating Expense 2,242 1,600 1,600 3,026 3,026 Expenses related to Volunteer Recognition 51,126 101,800 101,800 82,900 RSVP CFDA 94.002 Totals: 252 General Parks Recreation & Community SENIOR COMPANION 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 29,982 32,100 32,100 33,693 5026PERS Retirement 3,094 3,500 3,500 3,998 5027Health Life Insurance 1,389 2,400 2,400 5,463 5029Medicare 453 500 500 489 5034Calpers Unfunded Liability 10,557 15,100 15,100 41,998 5602Workers Compensation 5,158 20,000 20,000 8,893 5603Liability 629 3,100 3,100 2,878 5604IT Charges In House 10,701 33,900 33,900 7,360 5111Material And Supplies 592 600 600 - 5131Mileage - 200 200 - 5135Transportation Grants 1,500 10,200 10,200 15,300 15,300 Match Portion of Volunteer Mileage 5174Printing Charges 134 200 200 - 5175Postage - 100 100 300 300 Postage for Volunteer Mailings 5181Other Operating Expense 28 - - - 5505Other Professional Services - 800 800 480 480 Match Portion of Background Check fees for Volunteers and Staff 64,216 122,700 122,700 120,851 SENIOR COMPANION Totals: 253 General Parks Recreation & Community SENIOR NUTRITION CFDA 93.053 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 2,318 - - - 5014Salaries Temporary Parttime 5,799 - - - 5026PERS Retirement 184 - - - 5027Health Life Insurance 344 - - - 5029Medicare 118 - - - 5114Raw Foods 80,049 75,000 75,000 75,000 75,000 Match on food costs 5505Other Professional Services - - - 1,500 1,500 Match to cover nutritionist services 88,811 75,000 75,000 76,500 SENIOR NUTRITION CFDA 93.053 254 General Parks Recreation & Community Cemetery Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 48,030 47,600 47,600 47,604 5026PERS Retirement 4,336 4,500 4,500 5,027 5027Health Life Insurance 3,428 3,000 3,000 3,119 5029Medicare 740 700 700 690 5034Calpers Unfunded Liability 26,391 18,900 18,900 20,999 5601Garage Charges 7,149 - - - 5602Workers Compensation 13,924 11,200 11,200 11,502 5603Liability 1,697 4,500 4,500 3,722 5604IT Charges In House 28,890 19,000 19,000 9,518 5612Fleet Charges Fuel 6,431 - - - 5111Material And Supplies 3,096 16,700 16,700 8,300 800 Cement Borders 2,000 HHH Cremation Vaults 4,000 Liners/Vaults 500 Office Supplies 1,000 Operation Supplies 5122Dues And Subscriptions 126 200 200 150 150 Association of Public Cemeteries 5167Software Maintenance - - - 2,000 2,000 Software Maintenance 5505Other Professional Services - 2,500 2,500 - 5506Landscape Contracts 4,133 - - - 148,371 128,800 128,800 112,631 Cemetery Administration Totals: 255 Federal grant programs Parks Recreation & Community RSVP CFDA 94.002 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 25,035 22,500 22,500 22,518 5012Special Salaries 1,652 - - - 5014Salaries Temporary Parttime 4,261 4,641 4,641 7,404 7,404 Part-Time Staff 5026PERS Retirement 2,249 2,100 2,100 2,378 5027Health Life Insurance 3,794 3,500 3,500 3,830 5029Medicare 449 300 300 327 5034Calpers Unfunded Liability 5,938 8,500 8,500 - 9999Suspense 1 - - - 5111Material And Supplies 1,075 1,671 2,881 2,881 2,881 General Office Supplies 5132Meetings And Conferences 2,410 1,500 2,150 2,150 2,150 Annual Conference 5135Transportation Grants 2,297 7,800 7,800 7,800 7,800 Mileage Reimbursements to Grant Volunteers 5161Insurance Premiums 342 1,306 1,306 1,306 1,306 Annual Volunteer Insurance 5174Printing Charges - 250 250 250 250 Printing of forms 5181Other Operating Expense 1,748 2,886 4,366 2,894 2,894 Volunteer Recognition Event 51,249 56,954 60,294 53,738 RSVP CFDA 94.002 Totals: 256 Federal grant programs Parks Recreation & Community SENIOR COMPANION 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 30,924 48,100 48,100 50,539 5026PERS Retirement 3,181 5,200 5,200 5,996 5027Health Life Insurance 2,076 3,600 3,600 8,194 5029Medicare 477 700 700 733 5034Calpers Unfunded Liability 15,835 22,700 22,700 - 5191Stipends 118,823 141,117 141,117 145,776 145,776 Stipends for Grant Volunteers 5111Material And Supplies 1,708 3,120 3,120 3,120 2,520 Miscellaneous Office Supplies 600 Replacement of Computer Monitors (s/b5102) 5131Mileage 190 1,375 1,375 1,375 1,375 Employee Mileage Reimbursement for Grant Staff 5132Meetings And Conferences 801 2,500 2,500 3,109 3,109 Annual NSSC Conference for two staff 5135Transportation Grants 32,044 45,900 45,900 45,900 45,900 Volunteer Mileage Reimbursement 5136Meals 24,019 45,000 45,000 45,000 45,000 Volunteer Meal Reimbursement 5161Insurance Premiums 513 565 565 565 565 Excess Accident and Liability Insurance for Volunteers 5167Software Maintenance 500 - - - 5174Printing Charges (134) - - - 5175Postage 134 - - - 5181Other Operating Expense 2,464 2,296 2,296 2,500 2,500 Volunteer Recognition Luncheon and Service Gifts 5505Other Professional Services - 432 432 432 432 Criminal Background Checks & NSOPW for New Volunteers 233,553 322,605 322,605 313,239 SENIOR COMPANION Totals: 257 Federal grant programs Parks Recreation & Community SENIOR NUTRITION CFDA 93.053 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 61,671 64,200 64,200 64,212 5014Salaries Temporary Parttime 132,301 165,395 145,656 195,312 195,312 Sr. Nutrition Part-Time Staff 5026PERS Retirement 4,590 5,500 5,500 6,139 5027Health Life Insurance 7,635 8,000 8,000 8,485 5029Medicare 2,817 900 900 931 5034Calpers Unfunded Liability 13,196 18,900 18,900 20,999 5111Material And Supplies - - - 5,000 5,000 General Supplies 5112Small Tools And Equipment 15,856 12,000 12,000 15,500 15,500 Consumable Supplies for Program 5114Raw Foods 84,545 11,500 62,119 68,629 68,629 Raw Foods 5172Equipment Maintenance 324 2,300 2,300 2,300 2,300 Maintenance of Kitchen Equipment 5181Other Operating Expense 5,607 6,000 6,000 6,000 6,000 Health Permits for Sr. Nutrition Sites 5505Other Professional Services 13,825 13,825 14,425 12,325 12,325 Nutritionist Services for Menu Prep, Review and Training 342,367 308,520 340,000 405,832 SENIOR NUTRITION CFDA 93.053 258 Cultural Developmnt Construction Parks Recreation & Community Citywide Activities 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5014Salaries Temporary Parttime - 15,000 15,000 15,000 5111Material And Supplies - 35,400 35,400 35,400 9,000 ArtFest 1,000 Arts & Crafts/Games for Youth Activity 450 Car Show Trophies - Cinco de Mayo 1,000 Catering Services for Volunteers 500 Christmas Trees for Donations 2,500 Decorations for Events 1,400 Information Signs 300 Office Supplies 16,000 Snow Hill for Winter Wonderland 1,000 Staff & Volunteer Shirts 500 Supplies for Movies in the Park 1,550 Veteran's Day Awards & Challenge 200 Warehouse Store Items 5121Advertising - 6,000 6,000 6,000 4,000 Banners & Custom Printed Items for Information Booths 2,000 Radio Advertising for Winter Wonderland 5171Rentals - 9,900 9,900 9,900 500 Costumes 800 Linens 3,000 Portable Restrooms & Sinks 5,600 Stage 5174Printing Charges - 2,500 2,500 2,500 5175Postage - 1,500 1,500 1,500 5181Other Operating Expense - 1,500 1,500 1,500 5502Professional Contractual - 10,000 10,000 10,000 2,500 Band Performance 2,500 DJ Services 500 Dry Cleaning of Linens/Costume Rentals 2,500 Movie Licensing Fees for Movies in the Park 2,000 Security Services - 81,800 81,800 81,800 Citywide Activities Totals: 259 Cultural Developmnt Construction Parks Recreation & Community Recreation & Community Programs 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - 10,000 10,000 10,000 10,000 Arts & Crafts Supplies - 10,000 10,000 10,000 Recreation & Community Programs 260 DEPARTMENT OVERVIEW The Police Department servesto address crime and quality of life issues and recruit the best employees to provide that service. In order for the City to grow economically, the Departmentneeds to be responsive to resident and business ownerconcernsand provide excellentservice. The Police Department is configuredto provide for the efficient deliveryof service while ensuring the greatest degree of accountability for the resources allocated topublic safety.TheDepartment is comprised of threedivisions which administer its various bureau and unit level functions. EXECUTIVE OFFICE managers and their supporting staff areresponsible for the oversight andadministrationof all divisions of the department. INVESTIGATIONS The Investigations Division is responsible for the investigative follow up andcase management required for theprosecution of crimes in the City. The Forensics Unitdocuments, collects, and processes evidence at crime scenes, including but not limited to fingerprints & DNA evidence. Forensic Specialists collect evidence at autopsies and from fatal traffic collisions. The Property and Evidence Unit accepts evidence, found property, safekeeping property, then catalogs, stores and provides disposition of the property. Evidence is sent to the crime lab as needed and unneeded evidence is returned or destroyed consistent with applicable laws.The Special Investigations Unit is responsible for the gathering of intelligence and implementation of investigative techniques designed to curb violent assaults, gang, and narcotic and vice related Analysis Unit provides crime and intelligence data to all divisions of the Department. PATROL ThePatrolDivision is the largest division of the Department and serves to provide emergency and non-emergency first response. It is comprised of uniformed officers available 24 hours per day, 7 days per week to patrol the community, respond to calls for service, and handle the emergency and public safety needs of our community. Patrol officers, canine handlers, and community service officers are responsible for conducting preliminary criminal investigations, enforcing laws and ordinances, and providing a variety of community services. The Traffic Unitencompasses motor officers, accident investigations, DUI enforcement and administers a number of programs designed to educatethe community on traffic safety.The Patrol Division is divided into five policing districts. 261 ADMINISTRATIVESERVICES The Administrative Services Division is comprised of Dispatch, Records, Personnel and Training, Professional Standards,Financial Unit, Community Affairs,Fleet Services, Emergency ManagementandSpecial Events. While diverse, the functions of this Division serve to support the 2020/21, the Division will focus on rebuilding operational capacity both in the Division itself as well as the Department at large. This will be accomplished through the recruitment, hiring and training of personnel to positions currently held vacant. Staffing these vacancies will enable the Department to improve service levels and create a safer environment for citizens. The Dispatch Bureau serves as the primary answering point for all citizen requests for service. In a typical month, Dispatch receives over seven thousand emergency and non-emergency calls. Each call is screened and then routed to a patrol officer or other destination as appropriate. The Records Bureau serves as the repository for all reports generated by the Department. This Bureau also handles registrations related to specific types of convictions as well as all criminal and civil subpoenas served on Department personnel. The Personnel and Training Unitmanages all recruitment, processing, and hiring of Department personnel. This Bureau also manages new employee training and continuing education for existing personnel. In a typical month, this Bureau processes several hundred job applicants. The Professional Standards Bureau is responsible for receiving and investigating all citizen on all civil claims and litigation related to police actions. The Bureau is also responsible for tracking high liability policing actions and reporting specified data to the California Department of Justice. The Financial Unit functions within the executive office and provides for all financial services at the Department including, budget, grants, contractual services, purchasing, accounts payable, timekeeping & facilities maintenance. TheCommunity Affairs Unit handles media inquiries, social media interaction, and community engagement. Fleet Services is staffed by a single Fleet Expediter who is responsible for working with City auto mechanics and other auto industry vendor to service and maintain Department vehicles. The Emergency Management Unit serves to prepare, prevent, respond, and recover from man- made and natural disasters. The Special Events Unit is responsible for working with event promoters to ensure public safety at all parades, fairs, music festivals, and sporting events held in the City. POLICE DEPARTMENT 262 SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service ChargesCredit/billablesDebt Service 100,000,000 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 Adopted BudgetAmendedActualAdopted BudgetAmendedActualPreliminary BudgetBudgetBudget BUDGET HIGHLIGHTS Funding continues to refresh the police fleet, with resources allocated for black and white cars as well as unmarked undercover vehicles Contractual services with the San Manuel Band of Mission Indians allowed the department to increase patrol staffing and topurchase equipment to enhancesecurity in the areas around San Manuel Casino. Contractual services with Dignity Health has allowed the department to staff an officer at two local hospitals to enhance security and safety at those locations as well as creating an efficient service model. POLICE DEPARTMENT 263 ORGANIZATIONAL CHART Police Executive OfficeInvestigationsPatrolAdministrative Services (8.00 FTE)(92.00 FTE)(198.00 FTE)(67.00 FTE) 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Police Administrative Analyst II1111 Administrative Assistant1111 Administrative Services Supervisor1100 Assistant Chief Of Police1111 Chief Of Police1111 Code Enforcement Division Manager (U)1000 Code Enforcement Officer II6640 Code Enforcement Officer III1110 Community Engagement Coordinator0000 Community Engagement Officer0000 Community Engagement Specialist3300 Community Policing Specialist7700 Community Services Officer I24242020* Community Services Officer II101088 Crime Analysis Support Assistant2211 Crime Analyst2233 Criminal Investigation Officer111188* Customer Service Representative3320 Departmental Accounting Technician1111 Detective/Corporal44444444 Emergency Operations Manager1100 Executive Assistant2222 Executive Assistant To Director (U)1111 Forensics Specialist I (Flex)2220 Forensics Specialist II6646 POLICE DEPARTMENT 264 Forensics Specialist III1111 IT Analyst II1100 Lieutenant10101212* Parking Enforcement Officer5544 Police Captain (U)343.53 Police Dispatch Supervisor4444 Police Dispatcher I (Flex)131244 Police Dispatcher II15161717 Police Fleet Maintenance Expeditor1111 Police Officer162162151151 Police P&T Technician3333* Police Records Supervisor2222 Police Records Technician I (Flex)6625* Police Records Technician II14141411* Police Transcriber4400 Property & Evidence Technician II2201 Property Evidence & Supply Supervisor1111 Senior Management Analyst1111 Senior Office Assistant5544 Sergeant39394342 Weed Abatement Coordinator1000 Property & Evidence Technician I (Flex)0010 Police Total425424375365 PERSONNEL CHANGES During FY2019/20eight Code Enforcement staff were transferred to the Community Development Departmentwhich includes the following positions: 1.00Code Enforcement Officer I to CED 3.00 Code Enforcement Officer II to CED 1.00 Code Enforcement Officer III to CED 2.00 Customer Service Representatives to CED 1.00 Senior Office Assistant. to CED 1.00Sergeant and 1.00 Police Captain were deleted 19/20 budget reduction strategies. *Effective June 1, 2020 the Mayor and City Council approved holding the following positions vacant: 4.00Community Services Officer I Positions 1.00Criminal Investigation Officer 1.00Police P&T Technician 3.00Police Records Technician I & II 1.00Lieutenant POLICE DEPARTMENT 265 LOOKING BACK-ACHIEVEMENTS ACHIEVEMENT #1 Successfully hired and trained 30police officers eliminating existing vacancies at the sworn ranks that had impacted Departmentoperations since 2012. ACHIEVEMENT #2 Successfully implemented the Community Oriented Policing and Problem Solving (COPPS) philosophy and reconstituted gang, narcotic and vice investigative units. ACHIEVEMENT #3 Successfully implemented the district policing concept with a focused effort to improve public POLICE DEPARTMENT 266 City of San Bernardino 2020-21 Department Summary Police % Change to Amended FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Budget Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary 2019-20 A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget 0001 Administration 4,047,131 4,358,564 6,399,477 6,613,700 6,850,946 5,383,370 5,126,076-25% 0078 Patrol Field Services 38,378,687 38,274,455 37,106,285 37,685,200 37,685,200 35,096,832 47,195,93325% 0080 Gang & Multiple Enforcement Team- - 780 - - - 8940% 0008 EDA Services - (1,355)- - - - -0% 8751 COVID-19 Activity - - 9,625 -0% 0081 Traffic 1,748,948 1,848,948 1,583,016 2,323,600 2,328,542 1,738,802 2,404,0303% 0021 Enforcement & Beautification4,048,806 4,239,988 3,713,392 2,267,000 1,702,680 1,511,493 --100% 0033 Downtown & City Hall 1,047,828 1,047,828 833,861 190,100 3,725 3,128 --100% 0062 Public Safety Systems 1,324,483 1,351,308 1,202,922 1,086,800 1,215,163 907,839 1,014,150-17% 0082 General Investigation 9,216,069 9,221,628 9,246,840 11,293,500 11,293,500 9,887,798 10,446,962-7% 0083 Forensics Property 1,274,996 1,303,138 1,126,433 1,128,100 1,128,100 975,094 1,214,5478% 0084 Dispatch 3,503,723 3,503,723 3,020,567 3,160,300 3,160,300 2,513,552 3,401,9958% 0085 Records 1,876,519 1,877,019 1,748,057 1,503,300 1,498,300 1,275,196 1,595,2276% 0086 Personnel & Training 2,224,612 2,249,354 1,770,086 2,371,600 2,454,440 1,999,044 2,469,7601% 0145 Special Enforcement Teams 3,239,304 3,241,021 3,325,464 4,787,800 4,787,800 4,204,485 6,652,74339% 0146 North Operations 3,225,608 3,286,608 3,166,137 - 752 1,014 --100% 0147 Intel/Emergency Management3,786,173 3,786,173 3,385,750 4,687,600 4,687,600 3,421,864 1,598,972-66% 0150 Violence Intervention - 234,917- 54,300 54,300 48,647 59,52810% 4911 PD Special Events Reimb OT1,000,000 1,000,000 1,007,937 500,000 500,000 497,872 960,00092% 5076 Fireworks Enforcement - 31,874- - 50,449- 49,5000% 8652 SAN MANUEL CCF 2017-20201,200,000 1,200,000 625,230 1,217,700 1,792,875 1,087,670 1,193,552-33% 8654 DIGNITY HEALTH 250,000 250,000 179,212 479,300 479,300 440,948 497,1164% 0% 0073 Citywide Activities 42,325- 40,960 42,400 0087 Traffic Safety 600,000 600,000 599,999 610,000 610,000 37,949 600,000-2% 8608 Public Safety Academy Cadet Prog44,892 44,892 1,406 41,800 41,800 41,600- 0% Grant Programs 603,623 1,862,037 2,167,893 1,001,400 2,375,128 2,150,436 323,000-86% Grand Total 82,641,402 84,546,683 82,476,185 83,003,100 84,692,778 73,284,067 86,887,9843% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries 42,591,354 42,801,058 41,878,120 41,906,200 42,648,270 34,797,938 41,679,338-2% Benefits 26,219,346 26,227,911 25,257,349 29,051,800 29,016,483 26,954,698 32,023,46010% Maintenance & Operations 6,524,390 8,196,193 6,565,401 4,650,600 5,613,518 3,486,932 4,176,935-26% Internal Service Charges 7,937,562 7,952,772 9,251,498 7,644,500 7,664,507 7,644,499 9,433,25123% Credit/billables (1,031,250) (1,031,250) (498,311) (650,000) (650,000) (425,000)- -35% Transfers Out - - - - - - -0% Debt Service 400,000 400,000 22,127 400,000 400,000 400,000 --100% Grand Total 82,641,402 84,546,683 82,476,185 83,003,100 84,692,778 73,284,067 86,887,9843% % Change to Amended FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 Budget Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary 2019-20 BudgetBudgetActualBudgetBudgetActualBudget C. Funding Sources 001 General 81,101,387 81,742,696 79,492,266 80,164,900 80,438,524 70,244,106 84,558,9845% 108 Asset forfeiture 196,500 202,058 153,798 1,090,000 1,090,000 728,121 1,227,00013% 118 Gang and street asset forfeiture95,000 95,000 60,822 95,000 95,000 82,495 95,0000% 123 Federal grant programs 648,515 1,906,929 2,169,300 1,043,200 2,416,928 2,150,436 364,600-85% 128 Traffic safety 600,000 600,000 599,999 610,000 610,000 37,949 600,000-2% 247 Cultural Developmnt Construction 42,325- 40,960 42,4000% Grand Total 82,641,402 84,546,683 82,476,185 83,003,100 84,692,778 73,284,067 86,887,9843% 267 General Police Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 2,583,612 3,013,000 3,044,469 2,165,917 5012Special Salaries 65,275 97,600 97,600 49,300 5013Auto Phone Allowance 6,195 7,800 7,800 3,120 5014Salaries Temporary Parttime 92,231 - - - 5015Overtime 13,431 20,000 20,000 15,000 5018Vacation Pay 164,160 - - - 5026PERS Retirement 394,993 498,600 504,165 387,517 5027Health Life Insurance 198,369 261,500 261,500 161,097 5029Medicare 43,001 45,100 45,570 32,247 5034Calpers Unfunded Liability 737,415 1,092,100 1,092,100 799,444 5601Garage Charges 23,220 37,700 37,700 20,889 5602Workers Compensation 296,804 320,400 320,400 239,538 5603Liability 180,383 99,200 99,200 89,830 5604IT Charges In House 83,087 89,400 89,400 149,233 5612Fleet Charges Fuel 18,111 18,400 18,400 21,560 9999Suspense (111) - - - 5102Computer Equip-Non Capital 13,973 10,000 10,000 6,000 6,000 PMA Technology reimbursement per employment resolution 5111Material And Supplies 115,399 107,500 107,500 106,500 1,500 Admin Supplies 5,000 Department-side first-aid kits & supplies 100,000 Department-wide office supplies 5112Small Tools And Equipment 4,545 800 800 - 5122Dues And Subscriptions 5,531 9,100 9,100 6,135 2,750 California Police Chiefs Assoc. dues 60 Department Costco membership fee 150 International Assoc. of Police Chiefs membership dues 2,000 PMA Membership dues reimbursement 675 Police Executive Research Forum membership dues 125 SB Chamber of Commerce annual dues 250 SB County Chiefs membership dues 125 The Sun newspaper subscription fee 5132Meetings And Conferences 4,257 2,500 2,500 1,500 750 League of Cities Committee meetings in Sacramento 250 Local community group dinners & events 500 Monthly in-house management meetings & promotional events 5141Local Travel And Meetings 13 - - - 5151Electric Charges 207,181 235,000 235,000 238,000 5152Gas Charges 14,357 15,000 15,000 15,000 5154Water Charges 18,359 23,000 23,000 20,000 5171Rentals 35,297 36,000 36,000 38,000 38,000 Parking lot lease fees 5172Equipment Maintenance 10,202 14,000 14,000 9,500 3,000 Access card reader system maintenance 1,500 Audio/Video system maintenance 2,000 Automatic door and gate maintenance 2,000 Fire alarm system maintenance 1,000 Flowater water dispenser filter service & replacement 268 General Police Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5173Outside Vehicle 430 - - - 5174Printing Charges 21,537 25,000 23,000 15,000 15,000 Department-wide printing 5176Copy Machine Charges 29,259 35,000 35,000 34,000 34,000 Konica Minolta - monthly maintenance fees 5181Other Operating Expense 43,494 45,000 45,000 41,000 23,000 Spectrum - cable and network fees 18,000 Verizon - Cellular fees 5502Professional Contractual 308,364 432,000 427,200 437,750 15,000 Children's sexual assault exams 20,000 Landscape Maintenance 80,000 Medical Evidence Collection 265,000 San Bernardino County Cal-ID Assessment Fee 50,000 SB Sheriff Automated Systems CLETS/CNI Annual fees 2,000 SB Sheriff Livescan fees 750 SB Sheriff Property Evidence Tracking (PETS) 5,000 Weekly towel service 5505Other Professional Services 149,060 23,000 27,800 23,000 1,500 Pest Control 1,500 Police memorial fountain service 20,000 Sate of Calif. Livescan/fingerprint fees 5701Motor Vehicles 497,565 - 201,743 - 5702Computer Equipment 8,818 - - - 5704Miscellaneous Equipment 11,551 - - - 6,399,366 6,613,700 6,850,946 5,126,076 Administration Totals: 269 General Police Public Safety Systems 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5802Debt Service Interest 22,127 - - - 5803Lease Payments - 400,000 400,000 - 5102Computer Equip-Non Capital 12,500 - - - 5112Small Tools And Equipment 6,804 - - - 5167Software Maintenance 231,308 234,600 234,600 542,850 400 Canine Accountability Software 1,050 CrashData traffic software maintenance 13,000 DragonSpeak software maintenance 35,000 DTB & training software 3,300 I/APro & Blue Team 6,000 Job posting subscription renewal 316,500 New World - Aegis software maintenance 2,000 Rapid Tag & ID software maintenance 165,000 Security cameras annual maintenance 600 Total Station software maintenance 5172Equipment Maintenance 17,225 29,200 29,200 17,300 17,300 UPS system maintenance 5181Other Operating Expense 912,957 423,000 551,363 454,000 2,000 Investigative database access 450,000 San Bdno County - Fees for HT radio service 2,000 Satellite phone service fees 1,202,922 1,086,800 1,215,163 1,014,150 Public Safety Systems Totals: 270 General Police Patrol Field Services 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 16,465,420 17,660,600 17,660,600 20,768,516 5012Special Salaries 421,101 389,100 389,100 502,850 5013Auto Phone Allowance 270 1,600 1,600 3,120 5014Salaries Temporary Parttime 201,800 - - - 5015Overtime 1,330,978 653,300 653,300 1,038,300 5018Vacation Pay 208,599 - - - 5026PERS Retirement 2,786,802 3,338,800 3,338,800 4,325,606 5027Health Life Insurance 1,525,237 1,602,600 1,602,600 1,932,339 5029Medicare 268,118 262,800 262,800 308,480 5034Calpers Unfunded Liability 9,149,389 10,201,800 10,201,800 13,032,002 5601Garage Charges 466,014 581,000 581,000 399,254 5602Workers Compensation 2,185,194 1,905,900 1,905,900 2,375,276 5603Liability 1,217,883 589,900 589,900 890,760 5604IT Charges In House 560,975 531,900 531,900 1,479,798 5612Fleet Charges Fuel 503,433 536,900 536,900 494,532 5910Credit Federal And State (498,311) (400,000)(400,000) (425,000) (425,000) Credit for COPS ELEAS grant allocation 5945Recoverable expense - (250,000)(250,000) - 5102Computer Equip-Non Capital 1,065 - - - 5111Material And Supplies 81,358 33,500 33,500 31,000 6,000 Fingerprint kits & evidence cameras 10,000 Latex gloves 2,500 Patrol field supplies (barricade tape, masks, etc) 10,000 Road flares 2,500 Trauma kits for patrol vehicles 5112Small Tools And Equipment 100,536 2,500 2,500 2,000 2,000 Watch Commander and Front Desk equipment 5113Motor Fuel And Lubricants 184 300 300 300 5122Dues And Subscriptions 1,202 1,300 1,300 1,300 1,000 Police Explorer charter dues 300 WatchDog server subscription 5133Education And Training - 2,500 2,500 2,000 2,000 Mounted Enforcement training 5141Local Travel And Meetings 4,731 - - - 5167Software Maintenance 79,402 - - - 5172Equipment Maintenance 1,158 2,000 2,000 2,000 2,000 Bicycle Enforcement team equipment 5173Outside Vehicle 13,525 21,000 21,000 17,000 16,000 Car wash services 1,000 Specialty vehicle maintenance 5181Other Operating Expense 2,736 - - - 5505Other Professional Services 17,100 15,900 15,900 14,500 1,200 Alarm fees - Inland Center 6,300 K9 training 2,000 K9 Vet services 5,000 Tow fees 5701Motor Vehicles 10,385 - - - 37,105,957 37,685,200 37,685,200 47,195,933 Patrol Field Services Totals: 271 General Police Traffic 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 655,618 1,048,000 1,048,000 1,004,900 5012Special Salaries 10,646 20,400 20,400 24,900 5015Overtime 56,260 55,000 55,000 75,000 5018Vacation Pay 27,109 - - - 5026PERS Retirement 85,209 168,300 168,300 181,353 5027Health Life Insurance 71,015 128,000 128,000 129,945 5029Medicare 10,931 15,500 15,500 14,932 5034Calpers Unfunded Liability 289,919 535,100 535,100 581,961 5601Garage Charges 38,922 46,200 46,200 30,944 5602Workers Compensation 81,482 112,700 112,700 115,700 5603Liability 50,711 34,900 34,900 43,389 5604IT Charges In House 23,358 31,500 31,500 72,081 5612Fleet Charges Fuel 17,249 10,900 10,900 11,824 9999Suspense 10 - - - 5111Material And Supplies 6,550 10,100 11,362 10,100 3,600 Motorcycle helmets with communication devices 5,000 Motorcycle officer uniforms 700 Residential parking permits 800 Traffic cones 5112Small Tools And Equipment 359 - - - 5113Motor Fuel And Lubricants 60 500 500 500 500 Fuel 5141Local Travel And Meetings 244 - - - 5172Equipment Maintenance 916 1,500 3,180 1,500 1,500 Radar repair & recalibrations 5502Professional Contractual 144,238 100,000 100,000 100,000 100,000 Parking citation administration 5505Other Professional Services 4,724 5,000 7,000 5,000 5,000 Credit card transaction fees 5704Miscellaneous Equipment 7,498 - - - 1,583,025 2,323,600 2,328,542 2,404,030 Traffic Totals: 272 General Police General Investigation 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 4,237,463 4,793,900 4,793,900 4,218,982 5012Special Salaries 116,598 125,900 125,900 107,400 5013Auto Phone Allowance 780 1,600 1,600 - 5015Overtime 617,304 650,000 650,000 200,000 5018Vacation Pay 145,227 - - - 5026PERS Retirement 642,141 785,200 785,200 756,313 5027Health Life Insurance 343,042 452,500 452,500 459,652 5029Medicare 70,075 71,300 71,300 62,733 5034Calpers Unfunded Liability 1,711,708 2,240,900 2,240,900 2,211,344 5601Garage Charges 50,249 50,200 50,200 39,067 5602Workers Compensation 546,702 508,700 508,700 477,852 5603Liability 303,011 157,500 157,500 179,201 5604IT Charges In House 139,572 142,000 142,000 297,703 5612Fleet Charges Fuel 35,023 35,000 35,000 41,142 9999Suspense (108) - - - 5102Computer Equip-Non Capital - - 400 - 5111Material And Supplies 2,872 1,500 1,925 2,500 2,100 Replacement chairs 400 Replacement keyboards 5112Small Tools And Equipment 119 - - - 5113Motor Fuel And Lubricants 5 - - - 5122Dues And Subscriptions 19,923 20,400 7,675 15,172 8,172 CLEARS Investigative database subscription 7,000 Facial Recognition database subscription 5132Meetings And Conferences 426 - - - 5141Local Travel And Meetings 1,016 - - - 5167Software Maintenance - - 7,000 - 5181Other Operating Expense 10,000 10,000 8,900 10,000 10,000 Extradition costs 5505Other Professional Services 38,965 61,900 67,900 45,900 900 Annual GPS monitoring service 45,000 Toxicology services 9,032,112 10,108,500 10,108,500 9,124,962 General Investigation Totals: 273 General Police Forensics Property 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 573,819 572,800 572,800 590,252 5012Special Salaries 5,483 4,100 4,100 4,140 5015Overtime 44,861 60,000 60,000 60,000 5018Vacation Pay 3,657 - - - 5026PERS Retirement 53,442 57,200 57,200 64,783 5027Health Life Insurance 63,521 78,800 78,800 69,671 5029Medicare 9,209 8,400 8,400 8,619 5034Calpers Unfunded Liability 171,544 189,000 189,000 209,992 5601Garage Charges 12,999 13,300 13,300 6,316 5602Workers Compensation 71,539 58,900 58,900 63,740 5603Liability 39,651 18,200 18,200 23,903 5604IT Charges In House 18,264 16,400 16,400 39,710 5612Fleet Charges Fuel 10,065 9,000 9,000 9,523 9999Suspense 3 - - - 5111Material And Supplies 20,715 21,500 23,513 23,500 3,500 Evidence supplies 15,000 Forensic & imaging supplies 5,000 Sheriff's store charges 5122Dues And Subscriptions 560 700 515 700 700 Annual membership to Identification and Forensic groups 5132Meetings And Conferences - 2,200 572 2,200 2,200 CSDIAI Conference 5167Software Maintenance - - 400 400 400 CSI Pix system 5172Equipment Maintenance - 600 500 600 600 Annual service & maintenance of Forensic equipment 5181Other Operating Expense 517 1,000 500 500 500 Photo processing and camera repairs 5505Other Professional Services 26,045 16,000 16,000 36,000 1,000 Biohazard disposal 35,000 Crime scene clean up services 5701Motor Vehicles 543 - - - 1,126,436 1,128,100 1,128,100 1,214,547 Forensics Property Totals: 274 General Police Dispatch 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 1,489,926 1,581,300 1,581,300 1,594,075 5012Special Salaries 27,399 18,700 18,700 22,790 5013Auto Phone Allowance 780 800 800 780 5014Salaries Temporary Parttime 31,519 69,800 69,800 100,000 100,000 Part-time Dispatchers 5015Overtime 282,783 300,000 300,000 275,000 5018Vacation Pay 11,197 - - - 5026PERS Retirement 154,420 172,900 172,900 192,525 5027Health Life Insurance 178,838 195,100 195,100 237,332 5028Unemployment Insurance - 200 200 - 5029Medicare 26,993 23,200 23,200 23,456 5034Calpers Unfunded Liability 474,916 536,400 536,400 597,474 5602Workers Compensation 187,277 162,700 162,700 177,957 5603Liability 103,798 50,300 50,300 66,737 5604IT Charges In House 47,811 45,400 45,400 110,868 9999Suspense 37 - - - 5111Material And Supplies 2,911 3,500 3,100 3,000 500 Criss Cross directory 2,500 Replacement headsets and equipment 5172Equipment Maintenance - - 400 - 3,020,604 3,160,300 3,160,300 3,401,995 Dispatch Totals: 275 General Police Records 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 847,109 727,100 727,100 727,705 5012Special Salaries 8,776 4,500 4,500 5,400 5015Overtime 23,233 30,000 30,000 20,000 5018Vacation Pay 18,658 - - - 5026PERS Retirement 78,276 71,800 71,800 80,774 5027Health Life Insurance 154,958 136,400 136,400 160,301 5029Medicare 12,476 10,600 10,600 10,630 5034Calpers Unfunded Liability 343,087 340,100 340,100 377,985 5602Workers Compensation 114,103 77,600 77,600 84,600 5603Liability 63,242 24,000 24,000 31,726 5604IT Charges In House 29,130 21,700 21,700 52,706 9999Suspense (34) - - - 5102Computer Equip-Non Capital - - 800 - 5111Material And Supplies 1,266 - - 1,500 1,500 Records supplies 5112Small Tools And Equipment 999 2,000 1,200 - 5122Dues And Subscriptions - - 100 100 100 CLEARS membership dues 5171Rentals 6,251 3,800 3,950 4,500 4,500 Postage machine rental 5172Equipment Maintenance 19 1,000 750 500 500 Equipment maintenance 5175Postage 45,805 52,700 47,700 36,800 5,000 Business reply and neo-post 1,500 Federal Express mail services 300 POBox fees 30,000 Postage 5505Other Professional Services 667 - - - 1,748,022 1,503,300 1,498,300 1,595,227 Records Totals: 276 General Police Personnel & Training 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 482,538 827,300 827,300 708,724 5012Special Salaries 11,019 18,800 18,800 16,100 5013Auto Phone Allowance - 800 800 780 5014Salaries Temporary Parttime 43,558 196,100 194,972 171,500 171,500 Part-time salaries 5015Overtime 42,049 60,000 60,000 40,000 5018Vacation Pay 4,443 - - - 5026PERS Retirement 70,339 136,800 136,800 129,352 5027Health Life Insurance 43,041 83,300 83,300 92,535 5028Unemployment Insurance - 600 600 - 5029Medicare 9,088 12,300 12,300 10,521 5034Calpers Unfunded Liability 197,549 376,600 376,600 352,975 5601Garage Charges 4,793 7,800 7,800 2,228 5602Workers Compensation 60,779 88,100 88,100 81,803 5603Liability 33,687 27,300 27,300 30,677 5604IT Charges In House 15,517 24,600 24,600 50,963 5612Fleet Charges Fuel 1,998 1,700 1,700 924 9999Suspense 99 - - - 5111Material And Supplies 120,769 155,000 212,833 144,000 2,000 Department meeting supplies 15,000 Department wide award medals and duty badges 50,000 Duty and range ammunition 15,000 Employee uniforms 2,000 Firing range supplies 500 Fit Test equipment supplies 1,000 Keys & lock supplies 50,000 Leather gear & accessories 5,000 Less lethal - taser cartridges 3,500 Training supplies 5112Small Tools And Equipment 69,425 - 24,999 10,000 10,000 Replacement duty weapons 5121Advertising 19,123 40,000 38,750 40,000 40,000 Recruitment promotions and advertising 5132Meetings And Conferences 4,533 7,500 7,500 2,500 2,500 Recruitment fairs 5133Education And Training 44,369 75,000 50,001 75,000 75,000 Non-reimbursed training for police personnel 5134Training Post 135,723 125,000 100,001 125,000 125,000 POST training 5141Local Travel And Meetings 166 - - - 5172Equipment Maintenance 2,350 5,000 - 5,000 5,000 Helmet refurbishing 5181Other Operating Expense 20,350 - 1,250 - 5502Professional Contractual 295,201 50,000 106,134 327,128 287,128 Body Worn Camera Contract 40,000 Contract services for background investigations 277 General Police Personnel & Training 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5505Other Professional Services 37,679 52,000 52,000 52,050 350 Alarm monitoring services at firing range 5,700 Landscaping fees at firing range 25,000 Polygraph services 3,000 Pre-employment credit checks 18,000 SB County Sheriff's rifle range fees 1,770,185 2,371,600 2,454,440 2,469,760 Personnel & Training Totals: 278 General Police Special Enforcement Teams 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 1,522,254 2,216,000 2,216,000 3,008,054 5012Special Salaries 45,396 55,400 55,400 83,400 5013Auto Phone Allowance 780 800 800 780 5015Overtime 149,011 225,000 225,000 - 5018Vacation Pay 8,544 - - - 5026PERS Retirement 266,500 407,700 407,700 617,488 5027Health Life Insurance 126,383 210,000 210,000 309,817 5029Medicare 25,230 32,900 32,900 44,837 5034Calpers Unfunded Liability 697,699 1,170,700 1,170,700 1,760,865 5601Garage Charges 4,519 11,500 11,500 12,696 5602Workers Compensation 248,017 238,700 238,700 345,954 5603Liability 137,464 73,900 73,900 129,737 5604IT Charges In House 63,318 66,600 66,600 215,530 5612Fleet Charges Fuel 14,809 30,200 30,200 75,234 9999Suspense 58 - - - 5111Material And Supplies 624 28,500 28,500 27,000 2,000 SIB supplies 5,000 Simmunition training ammo 15,000 SWAT training ammunition 5,000 Tear gas cannisters, 37mm, 40mm, 12GA projectiles 5112Small Tools And Equipment 2,242 - - - 5113Motor Fuel And Lubricants - - 350 350 350 Fuel for out of town travel 5132Meetings And Conferences - 4,500 4,500 4,500 4,500 CNOA conference 5141Local Travel And Meetings 194 - - - 5167Software Maintenance 3,024 - - - 5505Other Professional Services 9,456 15,400 15,050 16,500 2,300 Cell phone GPS tracking service (Callyo)_ 2,000 GPS tracking unit airtime 500 Safe and lock opening 3,500 SB County Sheriff rifle range fees 7,200 Seized vehicle storage 1,000 Weapons repairs 3,325,522 4,787,800 4,787,800 6,652,743 Special Enforcement Teams Totals: 279 General Police Intel/Emergency Management 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 1,621,799 2,365,900 2,365,900 773,078 5012Special Salaries 41,864 60,700 60,700 12,750 5013Auto Phone Allowance 780 800 800 780 5014Salaries Temporary Parttime - - - 31,000 31,000 Part-time salaries 5015Overtime 28,834 75,000 75,000 50,000 5018Vacation Pay 23,822 - - - 5026PERS Retirement 245,244 400,600 400,600 124,880 5027Health Life Insurance 169,835 234,500 234,500 86,203 5029Medicare 25,618 35,200 35,200 11,406 5034Calpers Unfunded Liability 790,069 1,108,900 1,108,900 332,979 5602Workers Compensation 234,460 252,700 252,700 86,534 5603Liability 129,950 78,200 78,200 32,452 5604IT Charges In House 59,857 70,500 70,500 53,911 9999Suspense 70 - - - 5111Material And Supplies 291 4,500 4,500 3,000 500 Intel supplies 2,500 Supplies for special events and community affairs needs 5122Dues And Subscriptions - 100 100 - 5141Local Travel And Meetings 277 - - - 5502Professional Contractual 13,050 - - - 3,385,820 4,687,600 4,687,600 1,598,972 Intel/Emergency Management Totals: 280 General Police Violence Intervention 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 180,865 32,700 32,700 33,750 5012Special Salaries 4,763 - - - 5013Auto Phone Allowance 585 - - - 5015Overtime 184 - - - 5018Vacation Pay 2,727 - - - 5026PERS Retirement 27,399 2,800 2,800 3,227 5027Health Life Insurance 15,644 3,800 3,800 4,307 5029Medicare 2,750 500 500 489 5034Calpers Unfunded Liability - 9,400 9,400 10,500 5602Workers Compensation - 3,200 3,200 3,631 5603Liability - 1,000 1,000 1,362 5604IT Charges In House - 900 900 2,262 9999Suspense 24 - - - 234,941 54,300 54,300 59,528 Violence Intervention Totals: 281 General Police PD Special Events Reimb OT 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime 934,180 500,000 500,000 960,000 5026PERS Retirement 404 - - - 5027Health Life Insurance 60,371 - - - 5029Medicare 12,982 - - - 9999Suspense (9) - - - 1,007,928 500,000 500,000 960,000 PD Special Events Reimb OT Totals: 282 General Police Fireworks Enforcement 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime 31,850 - - 45,000 5026PERS Retirement 18 - - 500 5027Health Life Insurance 5 - - 3,325 5029Medicare 2 - - 675 9999Suspense (3) - - - 31,871 - - 49,500 Fireworks Enforcement Totals: 283 General Police SAN MANUEL CCF 2017-2020 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 121,745 520,400 520,400 527,487 5012Special Salaries - 12,400 12,400 15,380 5015Overtime 355,450 25,000 361,477 25,000 5026PERS Retirement - 93,100 93,100 99,917 5027Health Life Insurance 31,863 60,400 60,400 64,409 5029Medicare 6,836 7,700 7,700 7,872 5034Calpers Unfunded Liability - 293,700 293,700 331,976 5602Workers Compensation - 56,700 56,700 60,816 5603Liability - 17,500 17,500 22,807 5604IT Charges In House - 15,800 15,800 37,888 9999Suspense (30) - - - 5102Computer Equip-Non Capital - - 17,600 - 5111Material And Supplies 533 5,000 26,140 - 5167Software Maintenance - - 44,225 - 5502Professional Contractual - - 14,625 - 5701Motor Vehicles 108,802 110,000 118,698 - 5704Miscellaneous Equipment - - 132,410 - 625,200 1,217,700 1,792,875 1,193,552 SAN MANUEL CCF 2017-2020 Totals: 284 General Police DIGNITY HEALTH 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 18,636 222,900 222,900 207,728 5012Special Salaries 623 4,300 4,300 5,500 5015Overtime 144,766 25,000 25,000 25,000 5026PERS Retirement 2,691 39,400 39,400 43,788 5027Health Life Insurance 10,073 18,900 18,900 19,429 5029Medicare 2,422 3,300 3,300 3,092 5034Calpers Unfunded Liability - 128,000 128,000 144,989 5602Workers Compensation - 23,600 23,600 23,819 5603Liability - 7,300 7,300 8,932 5604IT Charges In House - 6,600 6,600 14,839 9999Suspense 2 - - - 179,214 479,300 479,300 497,116 DIGNITY HEALTH Totals: 285 Asset forfeiture Police General Investigation 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime - 487,000 487,000 963,700 963,700 Overtime for police personnel 5111Material And Supplies 4,335 66,500 66,500 52,000 2,000 Narcotics K9 supplies 50,000 Replacement ballistic vests for Patrol 5112Small Tools And Equipment 900 - - - 5167Software Maintenance - - - 3,300 3,300 software maintenance 5173Outside Vehicle - 6,500 6,500 6,500 6,500 Maintenance of undercover vehicles 5181Other Operating Expense 60,000 60,000 60,000 60,000 60,000 Operation expenses 5502Professional Contractual - 339,000 339,000 - 5505Other Professional Services 32,280 71,000 71,000 81,500 2,000 Baseline testing for narcotics officers 7,500 Cell phone tracking (pings) 70,000 Evidence funds 2,000 Tow fees 5701Motor Vehicles 51,625 60,000 60,000 60,000 60,000 Use car purchase 5706Alterations And Renovations 4,658 - - - 153,798 1,090,000 1,090,000 1,227,000 Asset forfeiture Totals: 286 Gang and street asset forfeiture Police General Investigation 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies 822 15,000 15,000 15,000 15,000 Crime, gang & drugpromotional items, handouts and supplies 5505Other Professional Services 60,000 80,000 80,000 80,000 80,000 Task Force approved contributions 60,822 95,000 95,000 95,000 Gang and street asset forfeiture Totals: 287 Federal grant programs Police PROP 30 (AB109) 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 179 - - - 5014Salaries Temporary Parttime 10,550 16,500 32,500 - 5015Overtime - 909,700 909,700 313,000 313,000 Overtime 5029Medicare 156 200 200 - 5112Small Tools And Equipment 1,059 25,000 9,000 - 5502Professional Contractual 15,471 50,000 50,000 10,000 10,000 County of Orange forensic DNA testing 5701Motor Vehicles 26,539 - - - 53,953 1,001,400 1,001,400 323,000 PROP 30 (AB109) Totals: 288 Federal grant programs Police Public Safety Academy Cadet Prog 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5014Salaries Temporary Parttime 1,386 41,200 41,200 41,000 5029Medicare 20 600 600 600 1,406 41,800 41,800 41,600 Public Safety Academy Cadet Prog 289 Traffic Safety Police Traffic Safety 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5112Small Tools And Equipment - 10,000 10,000 - 5701Motor Vehicles 599,999 600,000 600,000 600,000 600,000 Replacement patrol vehicles 599,999 610,000 610,000 600,000 Traffic Safety Totals: 290 Cultural Development Construction Police Citywide Activities 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime - - 42,325 42,400 26,800 OT for Route 66 Event 15,600 OT for SBD Fest Event - - 42,325 42,400 Cultural Developmnt Construction 291 292 DEPARTMENT OVERVIEW The Public Works Department is comprised of five divisions: Administration, Engineering, Operations & Maintenance, Facilities & Fleet Management, and Environmental Programs. Public Works Department delivers cost effective, safe, reliable and sustainable projects, programs and quality services with a focus on our community. In FY2020/21 Land Development will be transitioned to the Engineering Division within Public Works. The overall focus for FY 2020/21 will tobe prioritizing existing resources and systems to provide consistent delivery of essential infrastructure and projects and effectively provide core maintenance services to support a safe and healthy city for our residents and businesses. ADMINISTRATION The Administration Division is responsible for the overall management of the Department including staffing, budgeting, financial operations, and forecasting. The Division also sets all Departmental policies and procedures. The Division will be focused on continuing to establish policies and standard operating procedures for the entire Department focusing on management of the Capital Improvement Plan, safety, workload management, and staff performance and accountability. OPERATIONS AND MAINTENANCE The Operations & Maintenance Division consists of a number of functionally distinct maintenance program sections including Streets, Storm Drain, Parks, Cemetery, Traffic Signals and Signs, Urban Forestry, and Administration. The Division is responsible for the ongoing maintenance of 621 miles of streets, sidewalks, curb and gutter, street signs, 285 traffic signals, 6,800 streetlights, over 38,600 street trees, median and parkways, graffiti abatement and storm drain systems. The Division continues to focus on building the resources and systems to move away from the predominantly reactive workload management to provide a positive balance between proactively meeting needs as well as responding to the unplanned work demands. Budget efforts for FY 2020/21 will focus on retaining and improving the level of routine scheduled maintenance work established in the previous fiscal year. ENGINEERING The Land Development Section is responsible for reviewing on-site improvement plans for residential, commercial and industrial projects and prepares conditions of approval to ensure cific focus is on the plan check and inspections required of development projects on private property. These include site grading, seismic fault investigation, drainage, storm water management, FEMA flood plain review, ADA accessibility, onsite utilities and related offsite improvements. The Division checks subdivision maps, parcel maps and lot line adjustments to ensure conformance with the State Subdivision Map Act. The Division also works with Public Works to ensure compliance with onsite water retentio 293 The Traffic Engineering Section promotes safe and efficient traffic flow on City streets for residents 30 traffic signals for other agencies), traffic signal systems, vehicle detection loops and cameras, and flasher warning lights. This section also partners with the Operations and Maintenance Division in the maintenance of more than 6,800 City owned street lights, the traffic and school signs, and the street markings. The Real Property Section oversees the proper disposition of all City property and Right of Way, maintains all records related to City property, easements and land rights, and assists in the administration of Landscape Maintenance Assessment Districts (LMD) and Community Facilities Districts (CFD) throughout the City. FACILITIES AND FLEET The Facilities Division supports all City Departments by performing planned, preventative and emergency maintenance services for 184 City facilities (2,487,776 square feet of real property) including providing maintenance on City facilities leased to outside agencies and former RDA properties. Maintenance performed not only includes mechanical and structural work, but also custodial services in a 39 of the facilities and provides response to requests for office space reconfigurations and personnel relocation assistance. The Fleet Division provides repair and preventative maintenance services to over 800City-owned fleet units throughout all City Departments. These fleet units include Public Safety vehicles, Division is responsible for all required State reporting regarding City-owned fleet vehicles. Both Fleet and Facility Maintenance are supported by the Administration Division staff who manage administration, facility CIPcontract supervision, and City-wide security services. Administration is also responsible for oversight and maintenance of the California Theater facility. ENVIRONMENTAL The Environmental Program Division is responsible for management of the $28 million Franchise Agreement with Burrtec Waste Industries and works cooperatively with them to meet State mandated solid waste management and recycling requirements. Additionally, this Division submits applications for State funded recycling grants and manages grant funding for recycling programs. This division is also responsible for meeting the regulatory requirements from the Santa Ana Regional Water Quality Control Board (SRWQCB), South Coast Air Quality Management District (SCAQMD), County Local Enforcement Agency (LEA) and CalRecycle for the operation and maintenance of the landfill gas collection and control system and ground water monitoring and PUBLIC WORKS 294 BUDGET HIGHLIGHTS Retains critical resources necessary to ensure the consistent delivery of essential maintenance, infrastructure services and project delivery. Maintains Maintenance of Effort requirements for General Fund expenditures related to SB1 and Measure I transportation funding. Focuses on the most critical resource gaps in the Fleet and Facilities Division and Operation and Maintenance Division. such as sidewalk grinding and ramping services. Maintains funding for traffic management studies, traffic counts, and professional service budgets to support street and traffic capital improvement projects. Transitions Property Maintenance budgets from former RDA properties from the Community Development Department to Public Works to consolidate administration of all property maintenance related budgets under the Facility Maintenance Division of PublicWorks. Transitions the Land Development Division from Community Development toPublic Works Engineering Division SUMMARY BY CLASSIFICATION SalariesBenefitsMaintenance & OperationsInternal Service ChargesCredit/billables 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 - FY 2018-19FY 2018-19FY 2018-19FY 2019-20FY 2019-202019-20 YTDFY 2020-21 AdoptedAmendedActualAdoptedAmendedActualPreliminary BudgetBudgetBudgetBudgetBudget PUBLIC WORKS 295 ORGANIZATIONAL CHART Public Works Facilities Environmental Operations and Administration and Engineering Maintenance Programs Fleet (2.00 FTE) (25.00 FTE) (44.00 FTE) (6.00 FTE) (34.00 FTE) PERSONNEL SUMMARY 2017-182018-192019-202020-21 DEPARTMENTAdoptedAdoptedAdoptedProposed Public Works Accounting Assistant2222 Administrative Analyst I (Flex)0100 Administrative Analyst II0011 Administrative Assistant2222 Administrative Services Supervisor2111 Arborist0022* Assessment District/Real Prop Specialist2211 Assessment District/Real Property Manager1000 Building Maintenance Division Manager (U)1000 Cemetery Caretaker0011 Construction Inspector I (Flex)2212 Construction Inspector II3222 Construction Manager1111 Custodial Maintenance Supervisor0111 Custodian8888 Data Analyst0011 Departmental Accounting Technician3100 Deputy Director Of Public Works/City Engineer (U)1111 Director Of Public Works (U)1111 Electrician I (Flex)2111 Engineering Assistant I (Flex)3222 Engineering Assistant II3334 Engineering Assistant III0001 PUBLIC WORKS 296 Engineering Associate1111 Environmental Project Specialist1111 Equipment Maintenance Manager1000 Equipment Maintenance Supervisor2222 Equipment Mechanic I (Flex)1000 Equipment Mechanic II6777 Equipment Service Worker1222 Executive Assistant1111 Executive Assistant To Director (U)1100 Facilities & Fleet Maintenance Division Manager (U)0111 Facilities Maintenance Mechanic3344* Facilities Maintenance Supervisor1111 Forestry Supervisor0011 Groundworker Arborist0022 Hazmat Technician1100 Heavy Equipment Operator2200 HVACMechanic1111 IWField Inspector1111 Landscape Inspection Supervisor1100 Landscape Inspector I (Flex)0033 Landscape Inspector II1122 Lead Custodian2111 Lead Maintenance Worker5422 Lead Park Construction & Maintenance Worker0011 Maintenance Supervisor1111 Maintenance Worker I (Flex)14151111* Maintenance Worker II6455 Maintenance Worker III4433 NPDESCoordinator0011 NPDESInspector Ii0011 Office Assistant0211 Operations & Maintenance Division Manager (U)1111 Parks And Landscape Maintenance Supervisor0011 Parks Maintenance Worker II0022 Plumber1111 Pool Maintenance Coordinator0011 Principal Civil Engineer1111 Real Property Manager0011* Regulatory Compliance Analyst1000 Safety & Training Officer0111 Senior Arborist0011 PUBLIC WORKS 297 Senior Civil Engineer/Division Manager (U)0001 Senior Management Analyst1111 Senior Office Assistant1000 Street Signal/Lighting Supervisor1111 Traffic Engineer1111 Traffic Engineering Associate1111* Traffic Operations & Systems Analyst1111 Traffic Signal Technician I (Flex)1100 Traffic Signal Technician II2233 Tree Trimmer Assistant1100 TreeTrimmer I1100 Tree Trimmer II1100 Public Works Total111104107111 PERSONNEL CHANGES The Land Development program transferred from Community & Economic Development: Construction Inspector II transferred from CED 1.00 Engineering Assistant II transferred from CED 1.00 Engineering Assistant III transferred from CED 1.00Senior Civil Engineer/Division Manager (U) transferred from CED Effective June1, 2020 and through FY 20/21 theMayor and City Council approved holding the following positions vacant: 1.00Arborist 2.00Facilities Maintenance Mechanics 1.00Maintenance Worker I 1.00Real Property Manager 1.00Traffic Engineering Associate PUBLIC WORKS 298 LOOKING BACK-ACHIEVEMENTS ACHIEVEMENT #1 Successfully hiredthepermanent Public WorksDirector and Operations and Maintenance Division Manager ACHIEVEMENT #2 Filledkey positions withintheDepartment to supportservice level goals. ACHIEVEMENT #3 Completed deferred facility maintenance projects at City facilities including the Animal Shelter, and Jerry Lewis Swim Center. ACHIEVEMENT #4 Finalized all contractual documents to move forward with the Mt. Vernon Bridge Replacement Project. ACHIEVEMENT #5 Established Community Facility Districts as a sustainable funding mechanism to financially support ongoing maintenance of right-of-way infrastructure for new developments. PUBLIC WORKS 299 City of San Bernardino 2020-21 Department Summary Public Works % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget A. Department/ DivisionBudgetBudgetActualBudgetBudgetActualBudget2019-20 0001 Administration2,713,0853,101,7613,325,0572,001,7282,700,7741,921,6392,033,498-25% Parks / Cemetery Administration-185,390134,220222,700222,700189,462582,450162% Recreation / Aquatics-152,534135,808236,400236,400159,190237,8631% 0099 Right of Way Cleaning528,482528,482491,187732,500732,500557,940753,9083% 0098 Recycling & Enviro Sustainabilt-22,5706,326----0% 8751 COVID-19 Activity--266,234-0% 0025 Capital Projects814,299814,2991,372,8961,508,1001,508,1001,432,7261,497,655-1% 0072 Parks Maintenance-3,720,3033,695,2004,073,4004,073,4003,084,9614,111,1531% 0090 Tree Maint (Urban Forestry)1,596,0001,380,4851,431,0581,432,6001,442,6001,216,5091,530,4156% 0106 City-Owned Median Maintenance681,843742,370606,245208,600208,600124,084206,000-1% 0026 Traffic Engineering463,984455,799359,560772,200799,788706,428759,332-5% 0027 Stormwater Management-408,150404,933536,200536,200482,299530,710-1% 0030 Land Development---647,7370% 0031 Real Property297,614322,346181,785487,500487,500346,029495,0862% 0036 Custodial Maintenance1,279,3041,279,3041,226,6301,448,1001,448,1001,203,4031,399,965-3% 0037 Building Maintenance1,543,0071,618,1571,396,6572,094,0002,330,6241,382,6612,334,7460% 0088 Street Maintenance2,552,7522,036,3052,188,5941,956,8002,160,2001,751,5832,026,579-6% 0089 Graffiti Removal597,468566,546541,116348,300348,300268,490315,272-9% 0091 Concrete Maintence607,514624,854626,262578,600578,600503,879563,543-3% 0092 Street Light Maintenance2,350,2102,314,8232,215,9332,241,8002,241,8001,768,7152,151,457-4% 0093 Traffic Signal Maintenance1,218,6531,170,7621,318,3531,512,1001,512,100911,4221,427,610-6% 0096 Commercial Refuse Collection--(893)----0% 0100 Vehicle Maintenance3,556,6963,518,1963,322,6923,089,7003,091,1242,345,7053,175,3623% 0125 Property Maintenance246,200246,20076,026613,520149% 0151 Storm Drain389,846337,292343,315240,900240,900159,065245,8532% 0152 Traffic Signs & Markings930,629723,207886,527904,500904,500681,403906,0220% 0975 Curbside Container Recycling Reb-21,803--21,803---100% 0977 CARPS /CCPP53,74083,88354,01854,54954,54952,05554,5490% 0978 OPP Grant58,42158,42157,76860,55260,55238,38858,841-3% 0981 TCU TIRE GRANT10,00010,0001,945-8,0555,07510,00024% 8655 St & Sidewalk Improv Pro Phase I--(10,730)----0% Grand Total22,243,54626,198,04326,312,46226,988,02928,195,96921,635,37028,669,1252% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 B. Expenditures BY Classification Salaries5,908,0486,602,2946,140,0167,148,6007,155,6555,233,7077,698,4618% Benefits2,771,2942,871,7003,012,9763,607,4003,607,4003,153,9604,233,59917% Maintenance & Operations11,970,27514,762,32913,931,85913,429,52914,630,4149,904,10514,050,755-4% Internal Service Charges2,793,9293,161,7193,227,6113,343,6003,343,6003,343,5993,227,410-3% Credit/billables(1,199,999)(1,199,999)-(541,100)(541,100)-(541,100)0% Grand Total22,243,54626,198,04326,312,46226,988,02928,195,96921,635,37028,669,1252% % Change FY 2018-19 FY 2018-19 FY 2019-20 FY 2019-20 FY 2020-21 to Amended Adopted Amended FY 2018-19 Adopted Amended 2019-20 YTD Preliminary Budget BudgetBudgetActualBudgetBudgetActualBudget2019-20 C. Funding Sources 001 General9,304,09119,489,31620,227,55715,189,90015,454,11212,209,98116,788,0789% 111 AB2766 air quality----699,046---100% 119 Community Developmnt Block Grant--(10,730)----0% 123 Federal grant programs122,161174,107113,731115,101144,95995,517123,390-15% 126 Gas tax fund6,266,7440-5,365,9005,576,3004,049,2055,329,589-4% 129 Measure I1,650,0001,650,0001,538,8691,650,0001,650,0001,216,9491,650,0000% 247 Cultural Developmnt Construction90,00093,00089,36599,9207% 254 Assessment district-------0% 527 Integrated waste management1,070,7431,093,313776,5231,206,0281,206,0281,366,6911,141,073-5% 635 Fleet services fund3,829,8073,791,3073,666,5113,371,1003,372,5242,607,6613,537,0755% Grand Total22,243,54626,198,04326,312,46226,988,02928,195,96921,635,37028,669,1252% 300 General Public Works Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 919,231 254,300 254,300 279,184 5013Auto Phone Allowance 14,908 8,700 8,700 8,700 5015Overtime 6,606 - - - 5018Vacation Pay 19,396 - - - 5026PERS Retirement 80,045 27,500 27,500 33,125 5027Health Life Insurance 123,274 27,500 27,500 30,283 5029Medicare 12,135 3,700 3,700 4,246 5034Calpers Unfunded Liability 197,935 37,800 37,800 41,998 5602Workers Compensation 101,472 21,700 21,700 24,038 5603Liability 86,031 36,600 36,600 47,771 5604IT Charges In House 197,599 49,900 49,900 14,766 9999Suspense (42) - - - 5111Material And Supplies - 2,000 2,000 2,000 2,000 Various office supplies 5112Small Tools And Equipment 36 300 300 300 300 Small hand tools for office 5122Dues And Subscriptions - 3,200 3,200 3,200 3,200 Professional membership dues 5132Meetings And Conferences 3,882 3,000 3,000 2,700 2,700 Training, conferences and continuing education 5172Equipment Maintenance - 100 100 100 100 Minor repairs to office equipment 5174Printing Charges 285 1,000 1,000 1,000 1,000 Printing 5175Postage 1,047 1,000 1,000 1,000 1,000 Postage 5176Copy Machine Charges 5,254 6,000 6,000 6,000 6,000 Routine maintenance and repairs 5183Management Allowance 100 - - 300 300 Management Allowance 5502Professional Contractual 8,813 30,000 30,000 30,000 30,000 Professional Services/Grant assistance 5701Motor Vehicles 455,806 - - - 5703Communications Equipment 16,572 - - - 2,250,384 514,300 514,300 530,711 Administration Totals: 301 General Public Works Capital Projects 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 512,636 989,600 989,600 998,575 5012Special Salaries 387 - - - 5013Auto Phone Allowance - 6,900 6,900 2,760 5014Salaries Temporary Parttime 980 - - - 5015Overtime 55,918 60,000 60,000 60,000 60,000 OT for after hours work 5018Vacation Pay 12,168 - - - 5026PERS Retirement 47,532 96,500 96,500 106,904 5027Health Life Insurance 53,096 108,700 108,700 129,091 5029Medicare 8,561 14,300 14,300 14,519 5034Calpers Unfunded Liability 171,544 238,100 238,100 285,589 5601Garage Charges 5,879 2,800 2,800 4,620 5602Workers Compensation 90,506 82,000 82,000 86,602 5603Liability 76,733 138,200 138,200 172,104 5604IT Charges In House 176,244 188,600 188,600 53,196 5612Fleet Charges Fuel 3,788 3,600 3,600 4,849 5946Credit C-1 Recoverable - (457,700)(457,700) (457,700) 5102Computer Equip-Non Capital 12,627 - 2,500 - 5111Material And Supplies 9,779 2,600 2,600 2,600 300 Ink cartridges 700 OCE Plotwave toner 400 Office Depot 1,200 Water Service 5112Small Tools And Equipment 1,500 2,500 2,500 2,500 2,500 Annual supplies for Engineers and Inspectors 5122Dues And Subscriptions 578 3,800 3,800 3,845 3,500 American Society of Engineers 345 Professional Engineering license renewal 5133Education And Training 1,804 6,000 6,000 6,000 400 BNSF railway safety training 400 greenbook training 1,200 ICC Certification 2,000 Inspector's training 2,000 League of California Cities for PW officers 5167Software Maintenance 12,424 16,000 13,500 16,000 16,000 Auto CAD Software 5172Equipment Maintenance - 2,000 2,000 2,000 2,000 OCE Platewave maintenance 5174Printing Charges 248 600 600 600 5176Copy Machine Charges 1,530 2,400 2,400 2,400 2,400 Konica Minolta maintenance 5181Other Operating Expense 1,200 - - - 5183Management Allowance 50 600 600 600 600 Management Allowance 5502Professional Contractual 52,716 - - - 5701Motor Vehicles 62,469 - - - 1,372,863 1,508,100 1,508,100 1,497,655 Capital Projects Totals: 302 General Public Works Traffic Engineering 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 103,365 389,800 389,800 382,063 5013Auto Phone Allowance - - - 2,070 5014Salaries Temporary Parttime 23,226 - - - 5015Overtime 4,945 7,000 7,000 7,000 505 Christmas Day Parade 71 Health Fair set up 252 Mayor's State of the City 1,262 Misc. & Special events/investigations 1,600 Miscellaneous events 757 Route 66 1,039 SBD Festival 946 Striping projects 568 Veteran's Day Parade 5026PERS Retirement 9,879 38,900 38,900 41,838 5027Health Life Insurance 13,752 47,000 47,000 53,106 5029Medicare 1,914 5,700 5,700 5,570 5034Calpers Unfunded Liability 39,587 79,400 79,400 88,197 5601Garage Charges 24,364 28,300 28,300 32,689 5602Workers Compensation 24,578 32,500 32,500 33,458 5603Liability 20,838 54,700 54,700 66,491 5604IT Charges In House 47,862 74,700 74,700 20,552 5612Fleet Charges Fuel 18,703 20,000 20,000 19,598 5946Credit C-1 Recoverable - (83,400)(83,400) (83,400) 9999Suspense 28 - - - 5111Material And Supplies 4,200 - - - 5122Dues And Subscriptions 568 - - - 5133Education And Training 475 - - - 5167Software Maintenance 445 - - - 5172Equipment Maintenance 4,416 - 27,588 - 5174Printing Charges 119 - - - 5181Other Operating Expense 3,669 - - - 5502Professional Contractual 12,654 - - - 359,588 694,600 722,188 669,232 Traffic Engineering Totals: 303 General Public Works Stormwater Management 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 142,123 154,200 154,200 157,560 5015Overtime 5,608 1,500 1,500 1,500 1,500 On-call and after hours work 5026PERS Retirement 13,774 15,800 15,800 17,769 5027Health Life Insurance 10,611 15,600 15,600 12,426 5029Medicare 2,146 2,200 2,200 2,285 5034Calpers Unfunded Liability - 37,800 37,800 41,998 5601Garage Charges 2,780 - - 1,257 5602Workers Compensation - 12,700 12,700 13,176 5603Liability - 21,300 21,300 26,184 5604IT Charges In House - 29,100 29,100 8,093 5612Fleet Charges Fuel 972 - - 2,361 9999Suspense 22 - - - 5111Material And Supplies 120 500 500 600 500 Office supplies 100 PPE 5112Small Tools And Equipment - 600 600 600 400 Miscellaneous tools 200 Safety jackets and boots 5122Dues And Subscriptions - 800 800 800 150 Metal recycling dues 650 Various membership dues,NPDES dues 5133Education And Training 745 2,000 2,000 2,000 2,000 Training 5174Printing Charges 25 100 100 100 100 Printing 5181Other Operating Expense - 230,000 230,000 230,000 50,000 MS4 permit 180,000 San Bernardin o County Flood Control permit 5502Professional Contractual 226,029 12,000 12,000 12,000 12,000 Water sample testing 404,955 536,200 536,200 530,710 Stormwater Management Totals: 304 General Public Works Land Development 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - - - 316,342 5013Auto Phone Allowance - - - 6,900 5015Overtime - - - 500 5026PERS Retirement - - - 35,892 5027Health Life Insurance - - - 44,905 5029Medicare - - - 4,687 5034Calpers Unfunded Liability - - - 83,997 5601Garage Charges - - - 4,666 5602Workers Compensation - - - 27,859 5603Liability - - - 55,365 5604IT Charges In House - - - 17,113 5612Fleet Charges Fuel - - - 1,711 5111Material And Supplies - - - 900 5112Small Tools And Equipment - - - 500 5133Education And Training - - - 4,000 5174Printing Charges - - - 300 5175Postage - - - 100 5502Professional Contractual - - - 42,000 - - - 647,737 Land Development Totals: 305 General Public Works Real Property 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 43,277 257,300 257,300 264,681 5013Auto Phone Allowance - - - 2,070 5014Salaries Temporary Parttime (1,223) - - - 5015Overtime 424 1,000 1,000 1,000 1,000 OT for Council meetings 5018Vacation Pay 3,523 - - - 5026PERS Retirement 3,931 25,700 25,700 29,098 5027Health Life Insurance 5,651 28,400 28,400 38,367 5029Medicare 678 3,700 3,700 3,868 5034Calpers Unfunded Liability 26,391 60,500 60,500 67,197 5602Workers Compensation 19,092 21,300 21,300 23,297 5603Liability 16,186 35,800 35,800 46,297 5604IT Charges In House 37,178 48,900 48,900 14,310 9999Suspense 0 - - - 5111Material And Supplies 1,317 1,000 1,000 1,000 1,000 Office supplies 5121Advertising 427 1,000 1,000 1,000 1,000 Advertsing 5122Dues And Subscriptions - 1,400 1,400 1,400 200 County Assessor map revisions/updates 1,200 International Right of Way Association membership 5133Education And Training - 1,500 1,500 1,500 1,500 International Right of Way classes/seminar 5174Printing Charges 24 - - - 5175Postage 58 - - - 5181Other Operating Expense 53 - - - 5502Professional Contractual 24,800 - - - 181,785 487,500 487,500 495,086 Real Property Totals: 306 General Public Works Custodial Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 419,430 475,800 475,800 469,871 5014Salaries Temporary Parttime 256,328 287,200 287,200 297,000 5015Overtime 1,261 2,500 2,500 2,500 2,500 Necessary to accommodate after hours requests 5018Vacation Pay 4,760 - - - 5026PERS Retirement 46,291 46,700 46,700 51,530 5027Health Life Insurance 78,148 93,300 93,300 98,017 5029Medicare 8,558 6,900 6,900 6,813 5034Calpers Unfunded Liability 136,575 205,000 205,000 227,841 5601Garage Charges 7,535 14,100 14,100 6,456 5602Workers Compensation 46,942 42,000 42,000 43,418 5603Liability 39,798 70,800 70,800 86,285 5604IT Charges In House 91,411 96,600 96,600 26,670 5612Fleet Charges Fuel 3,304 3,900 3,900 2,764 9999Suspense 4 - - - 5111Material And Supplies 50,960 55,000 55,000 55,000 55,000 General office and custodial supplies Citywide 5112Small Tools And Equipment 9,261 9,800 9,800 9,800 9,800 Custodial support 5133Education And Training - 2,500 2,500 - 5171Rentals 10,602 16,000 16,000 16,000 16,000 Uniform Rentals 5505Other Professional Services 15,465 20,000 20,000 - 1,226,633 1,448,100 1,448,100 1,399,965 Custodial Maintenance Totals: 307 General Public Works Building Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 355,538 453,000 453,000 468,661 5014Salaries Temporary Parttime - - - 5,616 5,616 Salaries for securitypersonnel 5015Overtime 35,113 50,000 50,000 50,000 50,000 Salaries for the support of work done after hours 5018Vacation Pay 4,754 - - - 5026PERS Retirement 34,242 46,300 46,300 52,898 5027Health Life Insurance 46,504 67,600 67,600 73,944 5029Medicare 3,862 6,600 6,600 6,796 5034Calpers Unfunded Liability 96,988 148,300 148,300 164,844 5601Garage Charges 6,926 11,100 11,100 6,573 5602Workers Compensation 41,462 38,700 38,700 41,759 5603Liability 35,153 65,200 65,200 82,987 5604IT Charges In House 80,740 89,000 89,000 25,650 5612Fleet Charges Fuel 13,852 10,800 10,800 17,619 9999Suspense 20 - - - 5111Material And Supplies 171,404 232,500 219,739 232,500 232,500 Miscellaneous office supplies to support Building Maintenance 5112Small Tools And Equipment 7,695 14,500 17,900 14,500 14,500 Hand tools, drill bits, augers, PPE and power tool 5133Education And Training 2,151 6,100 7,524 6,100 6,100 Funds for ARC flash training and safety training modules. 5167Software Maintenance 16,731 28,000 28,000 28,000 28,000 Maintenance Connection software support 5171Rentals 3,989 24,000 24,000 24,000 24,000 HVAC backup generator and uniform rentals. 5172Equipment Maintenance 57,464 204,500 206,300 204,500 204,500 Elevator maintenance, fire extinguisher maintenance 5176Copy Machine Charges 92 - 240 300 300 Publication charges 5181Other Operating Expense 2,067 4,300 4,300 4,300 4,300 AQMD generator permit fees and elevator permit fees 5502Professional Contractual 235,351 385,000 615,000 615,000 615,000 City wide security services 5505Other Professional Services 136,679 118,500 118,500 118,200 118,200 ACM, LBP, Air Quality, pest control service, glass replacement 5704Miscellaneous Equipment 7,900 - 12,521 - 1,396,676 2,004,000 2,240,624 2,244,746 Building Maintenance Totals: 308 General Public Works Aquatics 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 44,066 50,100 50,100 51,564 5015Overtime 287 - - 1,000 1,000 To support work performed after hours 5026PERS Retirement 4,537 5,400 5,400 6,118 5027Health Life Insurance 8,667 9,700 9,700 10,678 5029Medicare 643 700 700 748 5034Calpers Unfunded Liability - 18,900 18,900 20,999 5602Workers Compensation - 4,400 4,400 4,791 5603Liability - 7,500 7,500 9,522 5604IT Charges In House - 10,200 10,200 2,943 9999Suspense 1 - - - 5111Material And Supplies 64,606 68,500 88,500 68,500 68,500 Funds used for replacement parts, pool chemicals. 5112Small Tools And Equipment - 3,500 3,500 3,500 3,500 Funds used for pool vacuum replacement 5171Rentals 63 200 200 200 200 Equipment rentals 5172Equipment Maintenance 3,557 30,000 20,000 30,000 30,000 Miscellaneous pool equipment maintenance 5502Professional Contractual - 15,500 5,500 24,300 24,300 Contractors for pool maintenance 5505Other Professional Services 9,382 11,800 11,800 3,000 3,000 Safety inspections 135,809 236,400 236,400 237,863 Aquatics Totals: 309 General Public Works Parks Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 392,778 512,500 512,500 462,702 5012Special Salaries 600 600 600 600 5014Salaries Temporary Parttime 106,600 104,900 104,900 104,798 64,672 Salaries for PT Parks Maintenance Worker I 24,766 Salary for PT Electrician I 15,360 Salary for PT Parks Maintenance Worker I 5015Overtime 48,831 40,000 40,000 40,800 50,000 For after hours work 5018Vacation Pay 7,885 - - - 5026PERS Retirement 41,482 51,300 51,300 49,993 5027Health Life Insurance 57,200 68,500 68,500 74,376 5029Medicare 8,082 7,400 7,400 6,735 5034Calpers Unfunded Liability - 151,200 151,200 162,744 5601Garage Charges 52,114 66,700 66,700 88,737 5602Workers Compensation 80,709 43,200 43,200 41,170 5603Liability 9,836 72,800 72,800 81,817 5604IT Charges In House 167,460 99,300 99,300 25,289 5612Fleet Charges Fuel 28,714 28,000 28,000 28,671 9999Suspense 2 - - - 5111Material And Supplies 134,727 150,600 150,600 100,600 100,600 Supplies to support Parks Maintenance operation 5112Small Tools And Equipment - 5,000 5,000 2,000 2,000 Funds for the procurement of miscellaneous tools. 5122Dues And Subscriptions - 200 200 200 200 Dues and subscriptions 5132Meetings And Conferences 139 - - - 5133Education And Training 106 500 500 500 500 Continuing education and training 5154Water Charges 1,127,734 1,300,000 1,300,000 1,300,000 1,300,000 Water charges for irrigation of City parks 5171Rentals 6,982 5,500 5,500 5,000 5,000 Used for equipment rentals and uniforms 5172Equipment Maintenance 14,059 40,000 40,000 500 500 Miscellaneous equipment maintenance 5174Printing Charges 44 - - - 5502Professional Contractual 28,574 175,000 175,000 167,450 100,000 Park re-lamping 67,450 Playground equipment maintenance 5505Other Professional Services 130,392 200,200 200,200 25,500 25,500 For backflow testing and repairs and various maintenance 5506Landscape Contracts 1,250,151 950,000 950,000 1,225,250 1,225,250 For landscape maintenance contract facilitation 3,695,202 4,073,400 4,073,400 3,995,432 Parks Maintenance Totals: 310 General Public Works Street Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 554,487 313,200 313,200 275,521 5013Auto Phone Allowance - - - 5,865 5014Salaries Temporary Parttime 9,084 - - - 5015Overtime 108,533 101,000 101,000 100,280 101,000 For after hours work 5018Vacation Pay 16,277 - - - 5026PERS Retirement 54,175 33,000 33,000 32,070 5027Health Life Insurance 90,157 47,400 47,400 47,209 5029Medicare 9,333 4,500 4,500 4,097 5034Calpers Unfunded Liability 194,636 106,800 106,800 102,896 5601Garage Charges 272,335 206,600 206,600 231,712 5602Workers Compensation 81,873 26,900 26,900 24,884 5603Liability 69,414 45,200 45,200 49,451 5604IT Charges In House 159,434 61,800 61,800 15,285 5612Fleet Charges Fuel 71,488 60,600 60,600 81,103 9999Suspense 11 - - - 5111Material And Supplies 190,861 - - - 5112Small Tools And Equipment 11,458 - - - 5167Software Maintenance 8,100 - - - 5171Rentals 21,257 - - - 5172Equipment Maintenance 1,003 - - - 5174Printing Charges 117 - - - 5176Copy Machine Charges 1,512 - - - 5502Professional Contractual 74,931 - - - 5505Other Professional Services 2,266 - - - 5701Motor Vehicles 185,863 - - - Street Maintenance Totals: 2,188,605 1,007,000 1,007,000 970,374 311 General Public Works Graffiti Removal 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 160,469 79,900 79,900 83,435 5015Overtime 58,915 24,000 24,000 24,000 24,000 For after hours work 5018Vacation Pay 2,172 - - - 5026PERS Retirement 15,286 8,300 8,300 9,579 5027Health Life Insurance 26,295 14,300 14,300 16,338 5029Medicare 3,213 1,200 1,200 1,210 5034Calpers Unfunded Liability 65,978 35,900 35,900 39,898 5601Garage Charges 21,136 40,800 40,800 38,033 5602Workers Compensation 21,913 7,000 7,000 7,665 5603Liability 18,578 11,800 11,800 15,233 5604IT Charges In House 42,672 16,100 16,100 4,709 5612Fleet Charges Fuel 16,084 16,300 16,300 11,973 9999Suspense (4) - - - 5111Material And Supplies 55,106 - - - 5112Small Tools And Equipment 18,164 - - - 5171Rentals 2,464 - - - 5172Equipment Maintenance 2,180 - - - 5174Printing Charges 24 - - - 5502Professional Contractual 8,917 - - - 539,563 255,600 255,600 252,072 Graffiti Removal Totals: 312 General Public Works Tree Maint (Urban Forestry) 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 309,000 309,000 396,449 5015Overtime - 45,000 45,000 45,000 45,000 For after hours work 5026PERS Retirement - 31,400 31,400 44,748 5027Health Life Insurance - 57,400 57,400 60,653 5029Medicare - 4,500 4,500 5,766 5034Calpers Unfunded Liability - 132,300 132,300 141,745 5602Workers Compensation - 27,100 27,100 35,194 5603Liability - 45,700 45,700 69,941 5604IT Charges In House - 62,400 62,400 21,618 5111Material And Supplies - 16,000 6,300 16,000 16,000 Supplies necessary to support operations 5167Software Maintenance - 4,000 4,000 4,000 4,000 iWorq Software maintenance 5171Rentals 90,573 41,200 41,200 41,200 41,200 Uniform and equipment rental 5502Professional Contractual 1,340,485 - - - 5704Miscellaneous Equipment - - 9,700 - 1,431,058 776,000 776,000 882,315 Tree Maint (Urban Forestry) Totals: 313 General Public Works Concrete Maintence 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 74,800 74,800 76,562 5026PERS Retirement - 8,100 8,100 9,084 5027Health Life Insurance - 10,800 10,800 11,983 5029Medicare - 1,100 1,100 1,110 5034Calpers Unfunded Liability - 32,100 32,100 35,699 5601Garage Charges 4,476 12,200 12,200 5,373 5602Workers Compensation - 6,400 6,400 6,846 5603Liability - 10,800 10,800 13,605 5604IT Charges In House - 14,700 14,700 4,205 5612Fleet Charges Fuel 1,787 2,100 2,100 572 5502Professional Contractual 619,999 - - - 626,262 173,100 173,100 165,039 Concrete Maintence Totals: 314 General Public Works Street Light Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 48,204 - - 15,611 5013Auto Phone Allowance - - - 1,035 5015Overtime 2,331 - - - 5018Vacation Pay 7,546 - - - 5026PERS Retirement 4,665 - - 1,852 5027Health Life Insurance 5,661 - - 2,250 5029Medicare 537 - - 241 5034Calpers Unfunded Liability 16,495 - - 3,150 5601Garage Charges 14,791 - - - 5602Workers Compensation 4,670 - - 1,383 5603Liability 3,959 - - 2,749 5604IT Charges In House 9,094 - - 850 5612Fleet Charges Fuel 4,293 - - - 5502Professional Contractual 554,817 - - - 677,063 - - 29,122 Street Light Maintenance Totals: 315 General Public Works Traffic Signal Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 256,426 273,800 273,800 261,403 5015Overtime 57,765 60,100 60,100 60,100 60,100 For after hours work 5018Vacation Pay 8,819 - - - 5026PERS Retirement 22,905 27,000 27,000 28,621 5027Health Life Insurance 30,566 41,000 41,000 42,862 5029Medicare 4,387 4,000 4,000 3,808 5034Calpers Unfunded Liability 52,783 85,000 85,000 89,247 5601Garage Charges 3,640 5,800 5,800 836 5602Workers Compensation 30,412 23,300 23,300 23,344 5603Liability 30,457 39,300 39,300 46,391 5604IT Charges In House 59,222 53,600 53,600 14,339 5612Fleet Charges Fuel 1,870 1,200 1,200 2,671 9999Suspense 35 - - - 5111Material And Supplies 223,544 - - - 5112Small Tools And Equipment 2,358 - - - 5167Software Maintenance 8,100 - - - 5171Rentals 6,430 - - - 5181Other Operating Expense (116) - - - 5502Professional Contractual 499,817 - - - 5704Miscellaneous Equipment 18,968 - - - 1,318,389 614,100 614,100 573,620 Traffic Signal Maintenance Totals: 316 General Public Works Right of Way Cleaning 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 37,707 79,900 79,900 83,435 5015Overtime 3,455 8,000 8,000 8,000 8,000 Overtime for alley support and systemic cleaning 5026PERS Retirement 3,891 8,300 8,300 9,579 5027Health Life Insurance 6,793 14,300 14,300 16,338 5029Medicare 597 1,200 1,200 1,210 5034Calpers Unfunded Liability 13,196 35,900 35,900 39,898 5601Garage Charges - - - 14,710 5602Workers Compensation 4,206 7,000 7,000 7,665 5603Liability 3,566 11,800 11,800 15,233 5604IT Charges In House 8,190 16,100 16,100 4,709 5612Fleet Charges Fuel - - - 3,132 5502Professional Contractual 370,859 - - - 452,458 182,500 182,500 203,908 Right of Way Cleaning Totals: 317 General Public Works Property Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - - - 1,000 5151Electric Charges - 100,000 97,000 200,000 200,000 Electrical Utilities for City Facilities 5152Gas Charges - 1,000 4,000 5,000 5,000 California Theater gas bill 5154Water Charges - 10,000 10,000 15,000 15,000 Water Utilities for City Owned Properties 5156Refuse - - - 3,100 5157Telephone Charges - - - 20,000 5181Other Operating Expense - 1,400 1,400 26,100 1,400 Fire Marshall Permits 24,000 Frontier Communications (phone service) 700 Health permits 5502Professional Contractual - 133,800 133,800 343,320 98,600 Facility Maintenance Contractors 9,920 General Facility Maintenance 1,300 Safety Supplies & Equipment 233,500 Security & Maintenance for City Facilities - 246,200 246,200 613,520 Property Maintenance Totals: 318 General Public Works Traffic Signs & Markings 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 81,976 123,800 123,800 137,241 5015Overtime 24,078 4,500 4,500 4,500 4,500 For after hours work 5026PERS Retirement 8,319 13,400 13,400 14,981 5027Health Life Insurance 15,040 19,400 19,400 13,448 5029Medicare 1,541 1,800 1,800 1,990 5034Calpers Unfunded Liability 26,391 47,200 47,200 52,498 5602Workers Compensation 13,547 - - 11,624 5603Liability 11,486 - - 23,101 5604IT Charges In House 26,382 - - 7,140 5111Material And Supplies 234,894 - - - 5121Advertising 1,351 - - - 5133Education And Training 589 - - - 5167Software Maintenance 411 - - - 5171Rentals 1,395 - - - 5172Equipment Maintenance 1,774 - - - 5502Professional Contractual 437,352 - - - 886,527 210,100 210,100 266,522 Traffic Signs & Markings Totals: 319 General Public Works Cemetery Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 34,062 38,100 38,100 40,006 5015Overtime 3,031 4,500 4,500 4,500 4,500 Funds to support after hours work 5026PERS Retirement 3,518 4,100 4,100 4,747 5027Health Life Insurance 6,674 7,100 7,100 7,369 5029Medicare 538 600 600 580 5034Calpers Unfunded Liability - 18,900 18,900 20,999 5601Garage Charges 2,176 23,100 23,100 392,427 5602Workers Compensation - 3,400 3,400 3,654 5603Liability - 5,700 5,700 7,261 5604IT Charges In House - 7,700 7,700 2,244 5612Fleet Charges Fuel 339 11,900 11,900 1,062 5111Material And Supplies 5,400 5,400 5,400 5,400 5,400 For the support of deferred maintenance program 5112Small Tools And Equipment - 1,000 1,000 1,000 1,000 For miscellaneous hand tools. 5151Electric Charges 453 500 500 500 500 Anticipated electric charges 5154Water Charges 32,562 35,000 35,000 35,000 35,000 Necessary water charges 5171Rentals - 600 600 600 600 Uniform rentals 5505Other Professional Services - 11,000 11,000 - 5506Landscape Contracts 45,467 44,100 44,100 55,100 55,100 Contract for the landscaping of the cemetery 134,220 222,700 222,700 582,450 Cemetery Administration Totals: 320 Federal grant programs Public Works CARPS /CCPP 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 236 - - - 5026PERS Retirement 24 - - - 5027Health Life Insurance 36 - - - 5029Medicare 3 - - - 5186Civic And Promotional 12,615 - - - 5502Professional Contractual 41,103 54,549 54,549 54,549 11,700 EcoHero Show 13,000 ReCollect Mobile & website application 29,849 SB Soccer 54,018 54,549 54,549 54,549 CARPS /CCPP Totals: 321 Federal grant programs Public Works OPP Grant 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 637 1,000 1,000 1,000 1,000 Full-time salarypersonnel for grant administration 5026PERS Retirement 66 - - - 5027Health Life Insurance 66 - - - 5029Medicare 9 - - - 5111Material And Supplies 7,000 2,000 2,000 3,000 3,000 Used oil program giveaways 5121Advertising 24,990 - - - 5186Civic And Promotional 25,000 - - - 5502Professional Contractual - 57,552 57,552 54,841 49,990 I.E 66ers edu, outreach & advertising 4,851 SBC Fire HHW 57,768 60,552 60,552 58,841 OPP Grant Totals: 322 Federal grant programs Public Works TCU TIRE GRANT 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 578 - - 1,000 1,000 Residential dump day events 5015Overtime 1,137 - 4,055 4,000 4,000 Residential dump day events 5026PERS Retirement 2 - - - 5027Health Life Insurance 203 - - - 5029Medicare 25 - - - 9999Suspense (0) - - - 5111Material And Supplies - - 4,000 5,000 5,000 TCU18 safety materials & supplies 1,945 - 8,055 10,000 TCU TIRE GRANT Totals: 323 Gas Tax Fund Public Works Traffic Engineering 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - 1,500 1,500 1,500 1,500 Office material and supplies, spraypaint, safetygear 5112Small Tools And Equipment - 4,400 4,400 4,400 4,400 Small hand tools required for on the job tasks 5122Dues And Subscriptions - 1,900 1,900 1,900 1,900 Licenses and memberships related to Public Works 5133Education And Training - 900 900 900 900 Certification - Professional Traffic Operations Engineer 5172Equipment Maintenance - 9,000 9,000 9,000 9,000 Annual maintenance agreements 5174Printing Charges - 1,000 1,000 1,000 1,000 Temporary No Parking Signs 5176Copy Machine Charges - 900 900 900 900 Copy machine maintenance 5181Other Operating Expense - 28,000 28,000 28,000 28,000 Traffic machine counts, intersection turning counts 5502Professional Contractual - 30,000 30,000 42,500 42,500 Consultants to conduct traffic impact studies (2) 77,600 77,600 90,100 Traffic Engineering Totals: 324 Gas Tax Fund Public Works Parks Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - - - 52,769 5026PERS Retirement - - - 6,261 5027Health Life Insurance - - - 8,639 5029Medicare - - - 765 5034Calpers Unfunded Liability - - - 20,999 5602Workers Compensation - - - 4,745 5603Liability - - - 9,429 5604IT Charges In House - - - 2,914 - - - 106,521 Parks Maintenance Totals: 325 Gas Tax Fund Public Works Street Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 346,600 346,600 369,342 5026PERS Retirement - 37,500 37,500 43,295 5027Health Life Insurance - 65,000 65,000 74,358 5029Medicare - 5,000 5,000 5,355 5034Calpers Unfunded Liability - 151,200 151,200 178,493 5602Workers Compensation - 30,600 30,600 34,136 5603Liability - 23,300 23,300 67,838 5604IT Charges In House - 70,500 70,500 20,968 9999Suspense (160) - - - 5111Material And Supplies - 175,000 165,000 207,000 20,700 Support of street maintenance 186,300 Vulcan Asphalt 5112Small Tools And Equipment - 7,000 7,000 7,000 7,000 For the procurement of small hand tools 5167Software Maintenance - 5,600 5,600 5,000 5,000 Software licenses 5171Rentals - 25,000 25,000 25,000 10,000 Equipment rentals 15,000 Uniform rentals 5172Equipment Maintenance - 3,500 3,500 3,500 3,500 Routine maintenance 5174Printing Charges - 500 500 200 200 Business cards 5176Copy Machine Charges - - - 5,000 5,000 Maintenance fees for two copiers 5505Other Professional Services - 3,500 3,500 9,000 9,000 DOT, Hazmat 5701Motor Vehicles - - 210,400 - (160) 949,800 1,150,200 1,055,485 Street Maintenance Totals: 326 Gas Tax Fund Public Works Graffiti Removal 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - 55,700 55,700 55,700 55,700 Graffiti program 5112Small Tools And Equipment - 33,500 33,500 3,500 3,500 Small tools and equipment 5171Rentals - 2,500 2,500 2,500 2,500 Uniforms 5172Equipment Maintenance - 1,000 1,000 1,500 1,500 Power washer and misc equipment maintenance. - 92,700 92,700 63,200 Graffiti Removal Totals: 327 Gas Tax Fund Public Works Tree Maint (Urban Forestry) 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5112Small Tools And Equipment - 25,000 15,000 15,000 15,000 Tools to support Forestry 5171Rentals - - - 1,500 1,500 Uniforms 5172Equipment Maintenance - 1,000 1,000 1,000 1,000 Forestry equipment 5174Printing Charges - 600 600 600 600 Notifications - No Parking signs, door hangers 5502Professional Contractual - 630,000 600,000 630,000 630,000 Trimming contract with West Coast Arborists 5704Miscellaneous Equipment - - 50,000 - - 656,600 666,600 648,100 Tree Maint (Urban Forestry) Totals: 328 Gas Tax Fund Public Works Concrete Maintence 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 46,100 46,100 47,604 5026PERS Retirement - 4,400 4,400 5,027 5027Health Life Insurance - 7,700 7,700 8,697 5029Medicare - 700 700 690 5034Calpers Unfunded Liability - 18,900 18,900 20,999 5602Workers Compensation - 4,000 4,000 4,300 5603Liability - 14,600 14,600 8,545 5604IT Charges In House - 9,100 9,100 2,641 5502Professional Contractual - 300,000 300,000 300,000 300,000 Concrete maintenance contract with EPS - 405,500 405,500 398,504 Concrete Maintence Totals: 329 Gas Tax Fund Public Works Street Light Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 17,500 17,500 - 5015Overtime - 3,500 3,500 - 5026PERS Retirement - 1,900 1,900 - 5027Health Life Insurance - 1,900 1,900 - 5029Medicare - 300 300 - 5034Calpers Unfunded Liability - 2,800 2,800 - 5601Garage Charges - 14,500 14,500 17,835 5602Workers Compensation - 1,500 1,500 - 5603Liability - 88,700 88,700 - 5604IT Charges In House - 3,400 3,400 - 5612Fleet Charges Fuel - 4,900 4,900 3,601 9999Suspense (24) - - - 5502Professional Contractual - 450,900 450,900 450,900 450,900 Electrical repair contractor - Quality Electric (24) 591,800 591,800 472,336 Street Light Maintenance Totals: 330 Gas Tax Fund Public Works Traffic Signal Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 66,700 66,700 67,500 5026PERS Retirement - 6,300 6,300 7,129 5027Health Life Insurance - 7,700 7,700 8,725 5029Medicare - 1,000 1,000 979 5034Calpers Unfunded Liability - 18,900 18,900 20,999 5602Workers Compensation - 5,500 5,500 5,847 5603Liability - 51,600 51,600 11,620 5604IT Charges In House - 12,700 12,700 3,592 5111Material And Supplies - 195,000 195,000 195,000 100,000 Econolite 25,000 McCain 70,000 Miscellaneous supply vendors 5122Dues And Subscriptions - 1,000 1,000 1,000 1,000 For ISMA certifications, trade and technical seminars 5133Education And Training - - - 1,500 1,500 IMSA 5167Software Maintenance - 8,100 8,100 8,100 8,100 iWorq 5171Rentals - 6,000 6,000 7,000 7,000 Uniforms and backup equipment 5172Equipment Maintenance - 2,500 2,500 - 5502Professional Contractual - 515,000 515,000 515,000 515,000 Shared signal costs, loops signal knockdowns - 898,000 898,000 853,990 Traffic Signal Maintenance Totals: 331 Gas Tax Fund Public Works Right of Way Cleaning 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual - 550,000 550,000 550,000 550,000 ROW contract - 550,000 550,000 550,000 Right of Way Cleaning Totals: 332 Gas Tax Fund Public Works City-Owned Median Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5111Material And Supplies - 15,800 15,800 16,000 15,200 Irrigation supplies 300 Lock and key services 500 Office supplies 5112Small Tools And Equipment - 600 600 - 5132Meetings And Conferences - 250 250 - 5133Education And Training - 250 250 - 5171Rentals - 1,500 1,500 - 5174Printing Charges - 200 200 - 5502Professional Contractual - 5,000 5,000 - 5506Landscape Contracts - 185,000 185,000 190,000 190,000 Maintenance contract - 208,600 208,600 206,000 City-Owned Median Maintenance 333 Gas Tax Fund Public Works Storm Drain 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime - 85,300 85,300 87,108 5015Overtime - 25,000 25,000 25,000 25,000 Work performed after hours 5026PERS Retirement - 8,900 8,900 10,335 5027Health Life Insurance - 13,200 13,200 15,444 5029Medicare - 1,200 1,200 1,263 5034Calpers Unfunded Liability - 32,100 32,100 35,699 5602Workers Compensation - 7,300 7,300 7,914 5603Liability - 8,600 8,600 15,728 5604IT Charges In House - 16,800 16,800 4,861 9999Suspense 2 - - - 5111Material And Supplies - 8,500 8,500 8,500 8,500 Storm drain materials 5112Small Tools And Equipment - 4,000 4,000 4,000 4,000 Small hand tools 5133Education And Training - 5,000 5,000 5,000 5,000 Confined space training 5171Rentals - 25,000 25,000 25,000 25,000 Vactor rental and other specialized tools 2 240,900 240,900 245,853 Storm Drain Totals: 334 Gas Tax Fund Public Works Traffic Signs & Markings 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5602Workers Compensation - 10,700 10,700 - 5603Liability - 18,000 18,000 - 5604IT Charges In House - 24,600 24,600 - 5111Material And Supplies - 214,000 214,000 214,000 214,000 Sign replacement program 5122Dues And Subscriptions - 900 900 - 5133Education And Training - 1,500 1,500 1,500 1,500 IMSA re-certifications 5167Software Maintenance - 1,000 1,000 1,000 1,000 Software maintenance Gov Connect sign software 5171Rentals - 2,200 2,200 1,500 1,500 Uniforms 5172Equipment Maintenance - 1,500 1,500 1,500 1,500 Equipment maintenance 5502Professional Contractual - 420,000 420,000 420,000 420,000 Guardrail, fence, Cal Stripe - 694,400 694,400 639,500 Traffic Signs & Markings Totals: (231) 5,365,900 5,576,300 5,329,589 Public Works Totals: (231) 5,365,900 5,576,300 5,329,589 Gas Tax Fund Totals: 335 Measure I Public Works Street Light Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5151Electric Charges 1,538,869 1,650,000 1,650,000 1,650,000 1,650,000 Electric charges for street lights 1,538,869 1,650,000 1,650,000 1,650,000 Street Light Maintenance Totals: 1,538,869 1,650,000 1,650,000 1,650,000 Public Works Totals: 1,538,869 1,650,000 1,650,000 1,650,000 Measure I Totals: 336 Cultural Developmnt Construction Public Works Building Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5502Professional Contractual - 90,000 90,000 90,000 90,000 Security Services at the Libraries - 90,000 90,000 90,000 Building Maintenance Totals: 337 Cultural Developmnt Construction Public Works Parks Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime - - - 9,200 - - - 9,200 Parks Maintenance Totals: 338 Cultural Developmnt Construction Public Works Street Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5015Overtime - - 3,000 720 - - 3,000 720 Street Maintenance Totals: 339 Integrated waste management Public Works Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 153,589 158,700 158,700 158,736 5012Special Salaries 900 900 900 1,800 5015Overtime - 6,000 6,000 5,000 5,000 After hours call outs and unscheduled extended work days. 5026PERS Retirement 15,167 16,400 16,400 18,037 5027Health Life Insurance 26,061 27,000 27,000 30,066 5029Medicare 2,254 2,300 2,300 2,328 5034Calpers Unfunded Liability 39,587 56,700 56,700 62,998 5601Garage Charges 9 58,300 58,300 434 5602Workers Compensation 15,756 13,800 13,800 14,502 5603Liability 13,358 2,500 2,500 28,820 5604IT Charges In House 30,682 31,800 31,800 8,908 5612Fleet Charges Fuel 34 10,900 10,900 445 9999Suspense 1 - - - 5111Material And Supplies 10,956 1,000 814 1,000 5112Small Tools And Equipment - 300 300 300 300 Small hand tools and/or PPE 5171Rentals 356 1,000 1,000 700 700 Uniform rentals 5174Printing Charges 568 - - 1,000 1,000 Solid waste and recycling public notification printing charges 5175Postage 36,572 80,000 80,000 40,000 40,000 Emergency solid waste & recycling mailings 5181Other Operating Expense 3,859 16,000 16,186 16,000 16,000 Environmental health and permit fees. 5502Professional Contractual 367,654 722,428 722,428 750,000 120,000 HF & H Solid waste consultants 299,666 SBC HHW contract 18,000 SCS Groundwater monitoring and sampling at Waterman LF 300,000 Waterman LF OM & M contract for gas extraction system 5505Other Professional Services 13,450 - - - 730,813 1,206,028 1,206,028 1,141,073 Administration Totals: 340 Fleet services fund Public Works Administration 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 106,757 104,500 104,500 141,473 5015Overtime 190 - - - 5018Vacation Pay 698 - - - 5026PERS Retirement 52,402 9,900 9,900 15,423 5027Health Life Insurance 12,443 12,500 12,500 21,348 5029Medicare 1,501 1,500 1,500 2,051 5034Calpers Unfunded Liability 17,154 24,600 24,600 48,298 5602Workers Compensation 10,237 8,700 8,700 12,500 5603Liability 8,679 6,700 6,700 24,842 5604IT Charges In House 19,935 19,900 19,900 7,678 9999Suspense 1 - - - 5111Material And Supplies 2,592 5,000 5,000 4,000 2,000 Office supplies 2,000 Paper 5112Small Tools And Equipment - 2,000 2,000 2,000 2,000 Replacement computer equipment 5133Education And Training - 6,000 6,000 2,000 2,000 Crystal Reporting, RTA, Energy CAP training 5151Electric Charges 57,659 60,000 60,000 48,000 5152Gas Charges 22,033 11,000 11,000 22,000 5154Water Charges 6,814 7,000 7,000 8,000 5167Software Maintenance 24,724 - - - 5175Postage - 100 100 100 100 Certified mail 5176Copy Machine Charges - 2,000 2,000 2,000 2,000 Copy machine maintenance and rental fees 343,820 281,400 281,400 361,714 Administration Totals: 341 Fleet services fund Public Works Vehicle Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5011Salaries Permanent Fulltime 502,517 622,900 622,900 640,451 5012Special Salaries - 2,400 2,400 1,800 5015Overtime 7,663 15,000 15,000 15,000 15,000 Overtime to support all departments with vehicles. 5018Vacation Pay 3,642 - - - 5026PERS Retirement 364,685 61,800 61,800 70,365 5027Health Life Insurance 68,942 84,300 84,300 96,445 5029Medicare 7,457 9,100 9,100 9,313 5034Calpers Unfunded Liability 145,152 207,800 207,800 230,991 5601Garage Charges 23,490 17,300 17,300 21,867 5602Workers Compensation 60,609 52,600 52,600 56,290 5603Liability 51,386 9,300 9,300 111,866 5604IT Charges In House 118,025 121,100 121,100 34,576 5612Fleet Charges Fuel 13,748 8,400 8,400 8,698 5199Depreciation Expense 84,232 - - - 5102Computer Equip-Non Capital - - 15,100 - 5111Material And Supplies 411,633 467,600 450,000 467,600 1,000 Bernell Hydraulics 9,000 BMW Motorcycle parts 1,000 Cintas First Aid supplies 5,000 Fastenal 2,000 FleetServ Diesel emissions filters 1,000 Honda & Polaris graphics 3,000 Hydro Tek Systems 2,500 LaVerne Power Equipment 2,100 Office supplies 441,000 Vehicle parts and equipment 5112Small Tools And Equipment 2,576 10,000 10,000 10,000 10,000 Personnel tool reimbursement 5113Motor Fuel And Lubricants 1,045,286 900,000 900,000 900,000 900,000 Gas, diesel, CNG and lubricants 5133Education And Training 2,801 10,000 11,424 10,000 1,000 Safety training 4,500 Software training 4,500 Vehicle manufacturer training 5167Software Maintenance 3,000 15,600 40,600 15,600 5,600 Diagnostic software renewal 10,000 IDS Software 5171Rentals 12,609 42,000 42,000 42,000 12,500 Heavy equipment leasing 14,500 Safety Kleen service 15,000 Uniforms 5172Equipment Maintenance 38,061 70,000 70,000 70,000 2,000 Alarm service notice 61,600 Fuel island equipment maintenance 1,500 Lifts, inspections and repairs 900 Office equipment maintenance 4,000 Steam cleaner water service and maintenance 342 Fleet services fund Public Works Vehicle Maintenance 2019 2020 2020 2021 Actual Adopted Amended Preliminary Amount Budget Budget Budget AccountAccount Description 5173Outside Vehicle 270,042 279,500 262,000 279,500 279,500 Funds for outsourced vehicle maintenance 5174Printing Charges 1,308 2,000 2,000 2,000 2,000 Printing for daily vehicle check list log books 5175Postage 272 - - - 5176Copy Machine Charges 782 - - - 5179Dump Waste Fees 5,966 20,000 15,000 20,000 15,000 Hazardous waste removal 5,000 Pumping of 2 stage and 4 stage clarifier 5181Other Operating Expense 24,403 25,000 25,000 25,000 15,000 Quarterly fuel tax return 10,000 Underground storage tanks, hazardous waste fees 5502Professional Contractual 4,500 6,000 6,000 6,000 6,000 Transport tax service for quarterly BOE filing 5505Other Professional Services 30,945 30,000 30,000 30,000 30,000 Well's Fargo credit card fees (CNG fueling station) 5704Miscellaneous Equipment 1,912 - - - 5706Alterations And Renovations 15,048 - - - 3,322,686 3,089,700 3,091,124 3,175,362 Vehicle Maintenance Totals: 343 344 60,05055,81210,000 295,799360,000625,000108,080485,000313,000125,880 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Amount Anticipated 3/1/202154,549 2/28/2023999,9983/31/202154,8096/30/2021306,8366/30/2021387,2135/31/202138,0255/31/2021308,2006/30/202158,841 Expiration Date Continuous3,405,816Continuous1,404,784ContinuousExhaustionExhaustion3,000,000UnknownContinuousContinuous9//30/2019ExhaustionExhaustionExhaustionUnknown Grants Summary City of San Bernardino 2020-21 Proposed Budget AB109 / Prop 30 Grant Name Youth Reinvestment GrantAdult Basic EducationCalifornia Literacy ProgramRetired Senior Volunteer ProgramSenior Companion ProgramSenior Nutrition ProgramCOPS Option Enhancing Law Enforcement Activity Subaccount (ELEAS)ContinuousUnknownHSGP FY2018 OTS PT20151UASI Riverside County FirePSA Cadet ProgramLocal Law Enforcement GrantUsed Oil Payment Program City/County Payment Program Waste Tire Cleanup Grant Department PolicePolicePolicePolicePolicePolice City ManagerCommunity & Economic DevelopmentCommunity Development Block Grant Community & Economic DevelopmentHOME Investment Partnerships ProgramCommunity & Economic DevelopmentEmergency Solutions GrantCommunity & Economic DevelopmentNeighborhood Stabilization ProgramCommunity & Economic DevelopmentGeneral Plan UpdateCommunity & Economic DevelopmentSB2 Planning GrantLibraryLibraryPa rksParksParksPolicePublic WorksPublic WorksPublic Works 345 346 City Manager Grant Name: Youth Reinvestment Grant Grant Source: California Board of Program State & Community Corrections Expiration Date: February 28, 2023 Amount Anticipated: $999,998.00 Description: Youth Reinvestment Grant Program (YRG) is a one-time, grant award for a total of $999,998.00 for a three year cycle. The grant cycle ends February 28, 2023. The City plans to re-apply for the YRG program prior to the end of the grant cycle. The City has received one-third of the award to support annual expenses. YRG program funds are to implement evidence-based, culturally relevant, trauma- informed, and developmentally appropriate services that address the unique needs of San Bernardino youth ages 14 to 21 that are at risk of or are fluctuating between the child welfare and juvenile justice systems. The purpose is of the program is to divert youth throughout the project period away from the juvenile justice system. The City’s Youth Reinvestment direct service providers are Operation New Hope and Southern California Mountains Foundation, Urban Conservation Corps. Both agencies are located in the City and provide youth diversion services such as case management that supports youth in academic achievement, life skills, job training & placement, and linkages to other service providers. 347 Community & Economic Development Grant Name: Community Development Block Grant Source: Housing and Urban Grant Development (HUD) Expiration Date/Renewable?: Continuous Amount Anticipated: $3,405,816 Description: Annually, the City applies to HUD for CDBG funds via its submittal of an Annual Action Plan. The object of CDBG is to develop viable urban communities by providing decent housing, a suitable living environment, and expanded economic opportunities, principally for persons of low and moderate income. The City utilizes CDBG funds for improvements related to the Americans with Disabilities Act (ADA), street and sidewalk improvements; replacement of park playground equipment; a Micro- enterprise Program which provides training for small business entrepreneurs; and Fair Housing. Grant Name: HOME Investment Partnerships Grant Source: Housing and Urban Development (HUD) Expiration Date/Renewable?: Continuous Amount Anticipated: $1,404,784 Description: The HOME Program provides funds for activities such as housing rehabilitation, homeownership and the construction multi-family rental housing to benefit persons of very low and low income. Typically HOME funds are made available in the form of low interest loans. The City funds an owner occupied rehabilitation loan program with HOME funds, as well as a first-time ownership infill housing program. Grant Name: Emergency Solutions Grant Grant Source: Housing and Urban Development (HUD) Expiration Date/Renewable?: Continuous Amount Anticipated: $295,799 Description: The Emergency Solutions Grants (ESG) provides funds for the engagement of individuals and families living on the streets; improvement of homeless shelters and operation of shelters; rapid re-housing of homeless persons and funds to keep persons who are housed from becoming homeless through rental assistance. The program assists individuals and families quickly regain stability in permanent housing after experiencing a housing crisis or homelessness. 348 Grant Name: Neighborhood Stabilization Grant Source: Housing and Urban Program (NSP1 and NSP3) Development (HUD) Expiration Date/Renewable?: Expires when Amount Anticipated: $360,000 funds are exhausted Description: The Neighborhood Stabilization Program was established for the purpose of stabilizing communities that suffered from foreclosures and abandonment. NSP funds are no longer granted by HUD. The NSP funds that the City has are the last of this grant type. $300,000 of the amount noted will be used for predevelopment costs associated with the development of new ownership housing in the Eastpointe neighborhood. The balance will be used for staff administrative costs related to reporting and management of the NSP funds. Grant Name: General Plan Update Grant Source: State Department of Housing and Community Development (HCD) Expiration Date/Renewable: Amount Anticipated: $3,000,000 Expires when funds are exhausted Description: Comprehensive Update to the City’s General Plan, focused update to the Development Code, the creation of a Specific for Downtown San Bernardino and the preparation of the appropriate environmental documentation. Grant Name: SB2 Grant (2019 Planning Grant Source: State Department of Grants Program) Housing and Community Development (HCD) Expiration Date/Renewable: Unknown Amount Anticipated: $625,000 Description: To assist with the update to the General Plan, a focused update of the Development Code and the creation of a Specific Plan for Downtown San Bernardino. 349 Library Grant Name: Adult Basic Education Grant Source: California Department of Education Expiration Date/: Renewable Amount Anticipated: $108,080 Description: The California Department of Education through the Adult Education and Family Literacy Act (AEFLA), Title II/231 of the Workforce Innovation and Opportunity Act (WIOA) provides Adult Education, and Family Literacyas well as vocational rehabilitation programs to create an integrated, "one-stop" system of workforce investment and education activities for adults and youth. Public programs and other organizations that carry out activities assisted under the Adult Education and Family Literacy Act are partners with their local one-stop delivery system. Through this funding source the Library is able to offer classes for Adult Basic Education (ABE), English as a Second Language (ESL), Citizenship and basic computer skills training. Our goal and that of WIOA is to increase employment, retention, and earnings of participants and in doing so, improve the quality of life and the workforce to sustain economic growth, enhance productivity and competitiveness, and reduce welfare dependency. Pending approval for continued funding for FY 2020/21. Grant Name: California Literacy Program Grant Source: California State Library Expiration Date/Renewable?: Renewable Amount Anticipated: $60,050 Description: The California State Library through the funding of California Library Literacy Services (CLLS) assists the City in enabling residents of the City of San Bernardino ages 16 and older who are not currently enrolled in school to reach their literacy goals and use library services effectively. California has approximately 3.4 million adults with below basic literacy skills. The program provides basic literacy skills to those that are at the lowest level of literacy and provides children in K-8 homework assistance through the “Homework Club” to ensure they do not fall into the depths of illiteracy. Pending approval for continued funding for FY 2020/21. 350 Parks Grant Name: Grant Source: Retired Senior Volunteer Program Corporation for National & Community Service (RSVP) (CNCS) Expiration Date/Renewable?: Amount Anticipated: 4/1/2020 to 3/31/2021$ 54,809 Description: An estimated 269 RSVP Volunteers will serve in a support role in these various areas: Disaster preparedness, response, mitigation and/or recovery, transportation, companionship, nutrition, senior services and tutoring programs. These volunteers will collectively provide over 29,000 hours these areas. Funding from CNCS will pay for personnel, training, and volunteer costs. Grant Name: Grant Source: Senior Companion Program (SCP) Corporation for National & Community Service (CNCS) Expiration Date/Renewable?: Amount Anticipated: 7/1/20 to 6/30/2021 $ 306,836 Description: Seniors helping seniors is the purpose of the Senior Companion Program. Registered volunteers provide companionship, meal preparation, grocery shopping, transportation to and from medical appointments and pharmacies for those adults with physical, emotional, or mental health limitations, most of whom are elderly. These valuable approximately forty-five volunteers provide approximately 160 clients with 49,000 hours of personal service. Grant Name: Grant Source: Senior Nutrition Program County of San Bernardino, Department of Aging & Adult Services (DAAS) Expiration Date/Renewable?: Amount Anticipated: 7/1/20 to 6/30/2021 $ 387,213 Description: The Senior Nutrition Program provides meals for seniors aged 60 years th and older at six sites: 5 Street Senior Center, Perris Hill Senior Center, Hernandez Community Center, Lytle Creek Community, Highland Senior Center, and New Hope Family Life Center. The program will serve an average of 250 clients per day and a yearly estimated total of 47,000 to 52,000 meals. 351 Police Grant Name: COPS Option Enhancing Law Grant Source: State of California Enforcement Activity Subaccount (ELEAS) through San Bernardino County Expiration Date/Renewable?: Continuous Amount Anticipated: Unknown Description: Funds from the Citizens Option for Public Safety grant from the State of California to be used exclusively for funding frontline municipal police services. Funding is directly applied as a transfer to the General Fund. Grant Name: HSGP FY2018 (Homeland Grant Source: San Bernardino Security Grant Program) County Fire Expiration Date/Renewable?: 5/31/2021 Amount Anticipated: $38,025 Description: The Homeland Security Grant Program is administered by the San Bernardino County Emergency Operations division to provide local governments with funding necessary to improve preparedness, response and recovery for all hazards faced by the city. San Bernardino PD has uses HSGP funds to upgrade and improve the Emergency Operations Center located at police headquarters. Total grant award is $38,025, for the grant period of 10/1/2018 – 5/30/2021. The remainder of funding will be carried over into FY2020/21. 352 Grant Name:OTS PT20151-Office of Grant Source:National Highway Traffic Traffic Safety Safety Administration (NHTSA) Expiration Date/Renewable?: 9/30/2019 Amount Anticipated: $485,000 Description: OTS grant funds are used to conduct traffic programs aimed at reducing the number of victims killed and injured in traffic collisions. Total grant award of $485,000 for the grant period 10/1/2019 – 9/30/2020. The remainder of funding will be carried over into FY2020/21 8726 – Materials & Supplies - $24,556 8727 – DUI/DL Checkpoints - $113,511 8728 – DUI Saturation Patrols - $159,154 8729 – Traffic Enforcement - $31,832 8730 – Distracted Driving - $12,163 8731 – Motorcycle Safety - $21,221 8732 – Click It Or Ticket - $10,608 8733 – Pedestrian & Bicycle Enforcement - $81,511 8734 – Know Your Limit - $6,792 8735 – Collaborative DUI Enforcement - $11826 8736 – Collaborative Traffic Enforcement - $11,826 Grant Name: AB109/ Prop 30 Grant Source: State of California Expiration Date/Renewable?: N/A Amount Anticipated: $0. Description: California’s Public Safety Realignment Act of 2011 transferred jurisdiction and funding for managing lower-level criminal offenders from the State to the counties. Under Realignment, for example, certain offenders began serving their felony sentences in jail rather than prison. Funding is provided for the City to manage early release of convicted offenders. The City was funded a total of $3,415,949 between March 2013 and Sept. 2015 to be used in support of law enforcement’s efforts to manage the effect of early release offenders. As of May 2020 the balance of available funding is estimated to at $313,000 to be carried over to FY2020/21 to fund overtime expenditures. 353 Grant Name:UASI Riverside County Fire Grant Source:Homeland Security Expiration Date/Renewable?: 5/31/2021 Amount Anticipated $308,200. Description: The intent of the UASI program is to enhance regional preparedness and expand collaboration efforts in the region. The City of San Bernardino became a member of the Riverside Area Urban Areas Security Initiative (UASI). The FY2018/19 grant award will fund the purchase of a Mobile Barrier system and pickup truck to haul the barriers as well as night vision cameras for the Skywatch mobile tower.The grant award amount is $308,200for the grant period of 9/1/2018 – 5/31/2021. The remainder will be carried over into FY2020/21. Grant Name: PSA Cadet Program Grant Source:Public Safety Academy Expiration Date/Renewable?: N/A Amount Anticipated: $0 Description: The Public Safety Academy (PSA) Cadet Program is designed to offer eligible current and former students of PSA part-time positions as Police Cadets in order to introduce them into a variety of law enforcement careers. The grant is a one- time award of $125,880 to be used until all funds are expended. The remainder will be carried over into FY2020/21. Grant Name: Local Law Enforcement Grant Grant Source: Board of State and Community Corrections Expiration Date/Renewable?: N/A AmountAnticipated: $0 Description: BSCC Local Law Enforcement distributed $20 million to local law enforcement agencies to increase positive outcomes between municipal law enforcement and high-risk populations. The San Bernardino Police Department applied initial funding towards Crisis Intervention and Behavioral Health Training for all officers. Remaining funding will be applied to other existing programs, such as the Police Activities League aimed at youth diversion programs and gang and violence prevention programs. The grant is a one-time award of $55,812 to be used until all funds are expended. The remainder will be carried over into FY2020/21. 354 Public Works Grant Name: Used Oil Payment Program Grant Source: CalRecycle OPP10 Expiration Date/Renewable?: 6/30/21 / yes Amount Anticipated: $58,841 (received) Description: Local certified collection centers within the City boundaries collect all used oil from residents. It is the City’s responsibility to monitor that collection, provide public education and outreach to the residents, and submit annual reports to CalRecycle. The award amount of $58,841 for FY 20/21 has been approved and will be received in late April or early May 2020. The grant period is from July 1, 2019 – June 30, 2021 and will need to be appropriated accordingly into FY 20/21 budget. Grant Name: City/County Payment Program Grant Source: CalRecycle CCPP18/19 Expiration Date/Renewable?: 3/1/21 / yes Amount Anticipated: $54,549 (received) Description: Beverage container recycling is essentially all public education and outreach. It is the biggest component of municipal waste recycling. Education and outreach must address all the components of recycling. Implementing and monitoring this program can shift the behavior for the targeted residents, necessitating a strong education effort. Education includes Earth Day events, collaboration with IE 66ers, Burrtec Waste Industries, EcoHero and a web/mobile application with online services including calendars, widgets, newsletters, reminders, messaging, tools, social media and events. CCPP 2018/19 funding of $54,549 was received from CalRecycle in May 2019 for the grant period of May 2019 – March 1, 2021. This grant money will need to be carried over to FY 20/21 budget. 355 Grant Name: Waste Tire Cleanup Grant Grant Source: CalRecycle TCU18 Expiration Date/Renewable?: Unknown / Amount Anticipated: $10,000 yes Description: Waste tire cleanup grant program provides grant monies for personnel duties, collection, transportation, and proper disposal of waste tires that are found throughout the City of San Bernardino. The City pays for all the costs related to waste tire cleanup up front and is then reimbursed when a payment request is submitted. The City utilizes the monthly residential city cleanup day to collect unwanted waste tires from residents free of charge. Evolving public education and outreach methods are essential to help inform residents of the different avenues to dispose waste tires, rather than dump them illegally throughout the City of San Bernardino. Efforts to spend the money during the grant term will be in partnership with Burrtec Waste Industries. Upcoming Grantapplication in Winter of 2020 will be in the amount of $10,000. Typically, this grant has a term of 2 years from the determined grant start date. 356 357 358 Air Quality Management District (Also known as South Coast Air Quality Management District -SCAQMD)AQMD Assembly Bill AB Assessment DistrictAD Assessor's Parcel Number APN Business Registration Certificate (Also known as Business License)BRC Computer Aid Dispatch (Also known as Computer Aided Design) CAD California Environmental Quality Act CEQA Certificates of ParticipationCOP Citizens Option for Public SafetyCOPS Community Development Block Grant CDBG Community Development Commission CDC Comprehensive Annual Financial Report CAFR Conditional Use Permit CUP Consumer Price Index CPI Drug Abuse Resistance Education DARE Development Review/Environmental Review CommissionDRC/ER Economic Development Agency (Also Known as Former Redevelopment Agency -RDA) EDA Emergency Medical ServiceEMS Environmental Impact Report EIR Fair Political Practices Commission FPPC Fiscal YearFY General Plan Amendment GPA Geographical Information SystemsGIS Government Code GC Inland Valley Development Agency IVDA Joint Powers Authority (generic)JPA Legislative Review CommitteeLRC Local Agency Formation Commission LAFCO Management Information Systems MIS Mayor and CityCouncilM&CC Memorandum of UnderstandingMOU Municipal Code (Also known as San Bernardino Municipal Code - SBMC) MC Norton Air Force Base (former) NAFB Online Computer Library Center OCLC Problem Oriented Policing POP 359 Public Employees Retirement SystemsPERS Public Information Officer PIO Records Management Systems RMS San Bernardino Association of Governments SANBAG San Bernardino International Airport AuthoritySBIAA San Bernardino Joint Powers Financing AuthoritySBJPFA San Bernardino Unified School District SBUSD Senate BillSB Southern California Association of GovernmentsSCAG Southern California Edison SCE Transient Occupancy Tax (Also known as Transient Lodging Tax - TLT) TOT Underground Utility District UUD Utility Users TaxUUT 360 Account: A subdivision within a fund for the purpose of classifying transactions. Account Number: A numeric identification of the account. Typicallya unique number or series of numbers. The City of San Bernardino’s number structure is comprised of five fields of characters. They are as follows: Fund Number – Department Number – Object Code – Project Number – Program Number and looks like (000-000-0000-0000- 0000). Adopted Budget: A budget which typically has been reviewed and “Adopted” (approved) by the Mayor and City Council prior to the start of a fiscal year. The legal authority to expend money for specified purposes in the fiscal year time period. Appropriate: Set apart for, or assign to, a particular purpose or use. Appropriation: An authorization by the Mayor and City Council to make expenditures and to incur obligations for specific amounts and purposes within a specific time frame. Appropriations Limit: As defined by Section 8 of Article XIIIB of the California Constitution, enacted by the passage of Proposition 4 at the November 6, 1979, general election, the growth in the level of certain appropriations from tax proceeds are generally limited to the level of the prior year’s appropriation limit as adjusted for changes in cost of living and population. Other adjustments may be made for such reasons as the transfer of services from one government entity to another. Assessed Valuation: A percent of appraisal value assigned to real estate property for use as a basis for levying property taxes. Asset Forfeiture: The removal of money and property from persons involved in illegal criminal activity. Assessment: Charges made to parties for actual services or benefits received. Assessment Districts: An area where fees are assessed by the City to cover the construction, maintenance or service costs that have occurred in that specific area. Audit: Scrutiny of the City’s accounts by an independent auditing firm to determine whether the City’s financial statements are fairly presented in conformity with generally accepted accounting principles. Balanced Budget: A spending plan in which expenditures do not exceed revenues. 361 Beginning Balance: Unencumbered and unreserved resources available in a fund from the prior fiscal year after payment of prior fiscal year expenditures. Bond: A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are most frequently used to finance capital improvement projects. Budget: A fiscal plan of financial operation listing an estimate of proposed applications or expenditures and the proposed means of financing them. The budget must be approved by the Mayor and City Council prior to the beginning of the fiscal year. Budget Amendment: Any changes made to the Adopted Budget Document. (Administrative Amendment – Changes to the budget that do not require the approval of the Mayor and City Council and may be approved administratively by the Director of Finance. Legislative Amendment – Changes to the budget that require the approval of the Mayor and City Council and may not be approved administratively. Budget Message/Transmittal Message: A message from the City Manager to the Mayor and City Council which summarizes the budget and highlights the most important aspects of the budget. Budget Year: The Fiscal year for which the budget is being considered; fiscal year. Budgeted Positions: Those ongoing positions approved in the final budget of the preceding year. Budgeted Reserve: The anticipated portion of a fund’s balance designated by the Mayor and City Council as reserved for contingencies and not to be appropriated unless directed and authorized by the Mayor and City Council. CAD/RMS System: (CAD) A Computer Aided Dispatch System used by the Police and Fire Departments. (RMS) A Records Management System used by the Police Department. Capital Expenditure: The acquisition of fixed assets, usually authorized in the capital budget, that include land, buildings, infrastructure, and equipment. Capital Outlay: Expenditures which result in the acquisition of, or addition to, fixed assets. A capital item is tangible, durable, non-consumable, and has a useful life of more than one year and a value of more than $500 per unit. 362 Capital Projects: A major long-term construction of, or improvements to, public physical facilities. Carryover: Process of carrying a budgeted and encumbered item from the current fiscal year to the next fiscal year. The new fiscal year account will reflect the increased amount of the carryover. CATV: Cable TV Division of the City of San Bernardino. This division provides regulatory oversight of the City’s cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. It operates and programs two access channels, one public and one educational for the community. CDBG: Community Development Block Grant - Contributions received from the Federal Government to be used or expended for a specific purpose or activity. Certificates of Participation (COP): Obligations of a public entity based on a lease or installment sale agreement. Charter: A formal legal document of the City which specifies its purpose and describes the organization of the City’s government. Charter 186: Establishes for the City of San Bernardino a basic standard for fixing salaries, classifications, and working conditions of the employees of the Police and Fire Departments of the City of San Bernardino, and the Mayor and the City Council in exercising the powers and control over these departments Consumer Price Index (CPI): Measure of change in consumer as determined by a monthly survey of the U.S. Bureau of Labor Statistics. Debt Service: Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or certificates of participation (COP’s). Deficit: Insufficient revenues to fully support current expenditures and obligations. Department: A major unit of organization in the City comprised of subunits named divisions and responsible for the provision of a specific package of services. Depreciation: Loss in value of an asset, whether due to physical changes, obsolescence, or factors outside of the asset. Designated Fund Balance: A portion of unreserved fund balance designed by city policy for a specific future use. 363 Division: A major sub-unit of a department with responsibility for a clearly defined portion of the service package provided by a department. EDA: Economic Development Agency EMS: Emergency Medical Service Encumbrance: The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenditures: The outflow of funds paid or to be paid for an asset, goods or services obtained. The actual spending of governmental funds. Fiscal Year (FY): A twelve-month period of time to which an annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. In the City of San Bernardino, it is July 1 through June 30. Fixed Asset: Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Fleet: A Division of the City of San Bernardino which operates under the supervision of the Director of Public Services. This Division is responsible for acquisition, service and maintenance of the City’s vehicles and equipment. Franchise Fee: A charge for the privilege of using public rights-of-way and property within the City for public or private purposes. Fringe Benefit: Compensation that an employer contributes to its employees such as social security, retirement, life/health insurance, or training supplements. Fringe benefits can be either mandatory or voluntary. Fund: An independent fiscal and accounting entity with a self-balancing set of accounts, used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance: The difference between fund assets and fund liabilities. General Fund: The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to accumulate the cost of the City’s general operations and services such as street maintenance, parks, fire and police protection. 364 General Government: A fund within the City budget which consists of two areas: 1) Fine Arts and Civic Activities – Which is the support of various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the Civic Affairs of the City. 2) Non-Departmental – City-wide program costs which are not directly applicable to any one City Department. Goal: A general statement of broad direction, purpose or intent, which describes the essential reason for existence and which is not limited to a one-year time frame. Generally, a goal does not change from year to year. Grant: Contributions or gifts of cash or other assets from another governmental entity or foundation to be used or expended for a specific purpose, activity or facility. Infrastructure: The physical assets of the City (streets, water, sewer, public buildings, parks). Internal Audit: The review of financial transactions in both the Finance Department and in operating departments for compliance with local policy and generally accepted accounting principles. Internal Service Funds: A fund established to account for the goods and services provided by one City Department to another City Department and is financed on a cost- reimbursement basis. Lease Purchase: With the approval of the Mayor and City Council, a large purchase of capital equipment made by the City of San Bernardino which is paid through a financial corporation in payments. The payments can be made annually, semi-annually, quarterly or monthly. Liquidation: To convert assets into cash. Mid-Year Budget Review: A review of actual expenditure and reserves vs budgeted amounts half way through the fiscal year. Reserve and expenditure estimates may be revised based on actuals and new information not available at time the budget was adopted. MIS: Management Information Systems Division of the City of San Bernardino. This Division provides technology creation, maintenance, and general automation support to all City Departments. Memorandum of Understanding (MOU): The result of labor negotiations between the City of San Bernardino and its various bargaining units. 365 Non-Departmental: Appropriations of the General Fund not directly associated with a specific department. Expenditure items and certain types of anticipated general savings are included. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries. Organizational Chart: A chart showing the interrelationships of positions within an organization in terms of authority and responsibilities. Outsource: The contracting of public services to an outside vendor. Overtime: Time worked in excess of an agreed upon time for normal working hours by an employee. Hourly or non-exempt employees must be compensated at the rate of one and one-half their normal hourly rate for overtime work beyond 40 hours in a work week. Performance Measurement: A management tool for systematically collecting clearly defined data regarding the effectiveness and efficiency of service delivery PERS: Public Employees Retirement System – The retirement system, administered by the State of California, to which all permanent City employees belong. Preliminary Budget Document: An unapproved draft document listing an estimate of proposed applications or expenditures and the proposed means of financing them for a certain fiscal year. Program: A “program” is defined as an organized group of activities directed toward attaining one or more related objectives, and the resources to execute them. Program Budget: A budget organized by a grouping of related activities, projects and services which are similar in purpose. The expenditure focus of a program budget is related to the nature of work and services performed. Proposition 218: The law which governs whether or not a City can approve/impose a tax without an electoral vote. Purchase Order: An order issued by the Purchasing Departmentwhich authorizes the delivery of specific goods or services andincurring a debt for them. Reserve: The portion of a fund’s balance legally restricted for a specific purpose and, therefore not available for general appropriation. 366 Resolution: A special order of the Mayor and City Council which has a lower legal standing than an ordinance. Revenues: Funds received from various sources and treated as income to the City which are used to finance expenditures. These funds are received from sources such as local taxes, state shared revenues, fees charged, interest on investments and fines and forfeits. Salary Savings: Salary savings reflect personnel cost savings resulting from vacancies and as a result of employee turnover. Shortfall: The forecast amount, which will become a deficit to the City once all revenues and expenditures have been calculated. Special Revenue Funds: A governmental fund type used to account for specific revenues that are legally restricted to expenditures for particular purposes. Taxes: Charges made against the public by a government to obtain the money it needs to finance its activities. Transient Occupancy Tax (TOT): A tax imposed on travelers who stay in temporary lodging facilities within the City. Undesignated Fund Balance: The unrealized balance of an account once all revenues and expenditures have been calculated. Utility Users Tax: Per the City of San Bernardino Municipal Code Chapter 3.44, a tax is imposed on users of utilities within the City, such as cable, gas, electric, and telephone, at a rate of 7.75%. This tax is a major revenue source for the City of San Bernardino. Vacancy Factor: The calculated savings of vacant positions and expenditure savings within City Departments. Vendors: Persons or companies providing services to the City of San Bernardino for payment. 367