HomeMy WebLinkAboutItem No. 07 - Authorizing the Increase of a Purchase Order to Duratech, USA. Inc
Consent Calendar
City of San Bernardino
Request for Council Action
Date: June 3, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By:Eric McBride, Acting Chief of Police
Subject: Resolution Authorizing the Increase of a Purchase Order
Issued to Duratech USA, Inc.
Recommendation
Adopt Resolution No. 2020-110 of the Mayor and City Council of the City of San
Bernardino, California, authorizing the increase of the purchase order issued to
Duratech USA, Inc. to $70,200.
Background
On September 18, 2019, the Mayor and City Council adopted Resolution No. 2019-290
approving the issuance of purchase orders to Fairview Ford, DuraTech USA, Inc., and
West Coast Lights & Sirens for the purchase of twelve new police vehicles and related
equipment. Equipment installed in the vehicles includes Mobile Data Computers
(MDCs) necessary for communications between patrol staff and police dispatch.
Discussion
A purchase order was issued to DuraTech USA, Inc., in October 2019 for the purchase
of twelve MDCs based on formal bid F-19-27 in the amount of $69,000. Staff has
determined that one additional MDC, for a total of thirteen Mobile Data Computers, are
needed to ensure all new vehicles are equipped with MDCs. It also provides the
department one additional MDC in case a replacement is needed for an older model
that will no longer be compatible with the New World CAD Dispatch system due to be
upgraded in June 2020. The purchase of the additional MDC will exceed the approved
purchase order amount by $1,141.07.
Staff is requesting to increase the purchase order issued to DuraTech USA, Inc., to a
total not to exceed $70,200.
2020-2025 Key Strategic Targets and Goals
The purchase of an additional Mobile Data Computer aligns with Key Target No 3:
Improved Quality of Life by constantly evaluating public safety service delivery models
to enhance the quality of service.
Fiscal Impact
The fiscal impact to the City is $1,200. There is sufficient funding in the FY 2019/20
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6735
Adopted Budget in account number 001-210-0001*5701.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-110, authorizing the increase of the purchase
order issued to DuraTech USA, Inc., to a total of $70,200.
Attachments
Attachment 1 Resolution 2020-110
Ward: All
Synopsis of Previous Council Actions:
9/18/19 Mayor and City Council adopted Resolution No. 2019-290, approving the
purchase of 12 police vehicles and related equipment in an amount not to
exceed $710,000.
2/2/19 Mayor and City Council adopted Resolution 2019-21 authorizing the
issuance of a purchase order to DuraTech USA, Inc., for the purchase of
Mobile Data Computers.
12/6/17 Mayor and City Council adopted Resolution 2017-235 approving purchase
orders issued to Fairview Ford, Innovative Emergency Equipment, and
DuraTech USA, Inc., for purchase of police vehicles and equipment.
6/21/17 Mayor and City Council adopted Resolution 2017-115 approving a
purchase order issued to DuraTech USA, Inc., for the Mobile Data
Computers for police vehicles.
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RESOLUTION NO. 2020-110
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE INCREASE OF THE PURCHASE
ORDER ISSUED TO DURATECH USA, INC., TO A TOTAL
OF $70,200
WHEREAS, the City selected DuraTech USA, Inc., through formal bid F-19-27 in
January of 2019; and
WHEREAS, the City of San Bernardino determined that it is advantageous and in the
best interest of the City to purchase Mobile Data Computers from Duratech USA, Inc.; and
WHEREAS, the City issued a purchase order to DuraTech USA, Inc., for the purchase of
12 Mobile Data Computers in October 2019.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The Director of Finance is hereby authorized to increase the Purchase
Order issued to DuraTech USA, Inc., to a total not to exceed $70,200 for the purchase of one
additional Mobile Data Computer.
SECTION 3. That the City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 4. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the Acting City Clerk this ___ day of __________ 2020.
John Valdivia, Mayor
City of San Bernardino
Resolution No. 2020-110
Attest:
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho , City Attorney
Resolution No. 2020-110
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. 2020-___, adopted at a regular meeting held on the ___ day of _______
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
Genoveva Rocha, CMC, Acting City Clerk