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HomeMy WebLinkAboutItem No. 17 - Award of Construction Contract for Demolition of 4004 Electric Consent Calendar City of San Bernardino Request for Council Action Date: May 20, 2020 To: Honorable Mayor and City Council Members From: Teri Ledoux, City Manager By:Kris Jensen, Director of Public Works Subject: Award of Construction Contract for Demolition of 4004 Electric Avenue & 314 W. 40TH Street Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2020-97: 1. Authorizing expenditures in a total amount of $46,168 for the demolition of 4004 thth Electric Avenue and 314 W. 40 Street in support of CIP SS04-014 40 Street construction contract in the amount of $40,168, contingencies in the amount of $4,000 and engineering and inspection costs in the amount $2,000; and 2. Approving the award of a Construction Contract with Interior Demolition, Inc. of Montrose, California, in the amount of $40,168 to perform the demolition work; and 3. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Background On July 19, 2017, the Mayor and City Council adopted Resolution No. 2017-131 approving an agreement with Engineering Resources of Southern California, Inc. to provide environmental and civil engineering design for the 40th Street Widening from -of-way (ROW) acquisition, the undergrounding of overhead utility lines, pavement widening, pavement rehabilitation, signing and striping (Attachment 4). On June 19, 2019, the Mayor and City Council approved Resolution No. 2019-168 budget included the Project as Capital Improvement Plan (CIP) SS04-014 and established $3,122,206 for fiscal year 19/20 in Regional Circulation DIF (Fund 264) funds to support the project. Currently $2,623,840 remains available for the Project. The environmental component of the Project was completed on April 24, 2018, and the Page 1 6715 Plans Specifications & Estimate (PS&E) are 95% completed. As part of the PS&E, Engineering Resources of Southern California, Inc., identified necessary ROW acquisition at 15 parcels to complete this widening project. On September 5, 2018, the Mayor and City Council adopted Resolution No. 2018-248 approving an agreement with Paragon Partners, Ltd to negotiate with owners to acquire the necessary right-of-way at the 15 locations. On September 18, 2019, the Mayor and City Council adopted Resolution No. 2019-291 approving a Purchase and Sale agreement to acquire the 4004 Electric Avenue and 314 W. 40th Street properties for the Project. The properties are now owned by the City. Existing structures on the properties now need to be demolished, and the properties cleared, in preparation for the street widening project. Discussion Project SS04-014, to demolish existing structures located at 4004 Electric Avenue and th 314 West 40 Street, was advertised for public bidding on April 6, 2020, and April 20, 2020 in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub-Hub Online Plan Room, Reed Construction Data, Bid America Online, Construction Bid Source, Bid Sealed bids were received and opened on April 30, 2020. The City received eight (8) bids as follows: Bidder City Base Bid Interior Demolition, Inc. Montrose $ 40,168 BECKO, Inc. Pomona $ 53,235 Asbestos Instant Response, Inc. Los Angeles $ 55,066 Resource Environmental, Inc. Long Beach $ 59,000 Air Clean Environmental, Inc. Los Angeles $ 63,284 OCC Builders, Inc. Fountain Valley $ 74,000 AMPCO Contracting, Inc. Anaheim $ 84,000 ** Nova Demolition, Inc. Anaheim $ 46,020 ** NOVA Demolition, Inc. was determined to be non-responsive as they altered the bid documents and added a third bid item in the bid schedule Staff has reviewed all bid packages and determined that Interior Demolition, Inc. of Carlsbad, California, is the lowest responsible and responsive bidder, with a total bid amount of $40,168. In addition to demolition costs, staff anticipates the need for a construction contingency to provide for any unforeseen work that is related to the Project, and estimated staff costs required to support engineering inspections of the project. At this time, the estimated demolition project cost is $46,168, which includes the lowest responsive construction bid, project contingencies, and engineering inspections. The breakdown of Page 2 6715 the total project costs are as follows: Cost Items Amount Bid $ 40,168 Construction Contingency $ 4,000 Engineering and Inspections $ 2,000 Estimated Total Project Costs $ 46,168 If awarded by the Mayor and City Council, construction work to demolish 4004 Electric th Avenue and 314 W. 40 Street is anticipated to begin in June 2020 and to be completed by September 2020. 2020-2025 Key Strategic Targets and Goals This project is consistent with Key Target No. 1e: Create an asset management plan as it will eliminate blighted structures on two recently acquired City land assets and prepare the properties for implementation of a street widening project. Fiscal Impact There is no General Fund Impact. Regional Circulation DIF funding in the amount of $3,122,206 was previously approved by the Mayor and City Council for the Project (account 264-160-7160-5504) and $2,623,840 remains available for this project. Conclusion It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2020-97: 1. Authorizing expenditures in a total amount of $46,168 for the demolition of 4004 thth Electric Avenue and 314 W. 40 Street in support of CIP SS04-014 40 Street construction contract in the amount of $40,168, contingencies in the amount of $4,000, and engineering and inspection costs in the amount $2,000; and 2. Approving the award of a Construction Contract with Interior Demolition, Inc. of Montrose, California, in the amount of $40,168 to perform the demolition work; and 3. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Attachments Attachment 1 Resolution No. 2020-- Agreement Attachment 2 Bid Tabulation for Demolition of 4004 Electric Avenue & 314 W. 40th Street Attachment 3 Lowest Bid Form for Demolition of 4004 Electric Avenue & 314 W. 40th Street Page 3 6715 Attachment 4 Location Map Ward: 4 Synopsis of Previous Council Actions: July 19, 2017 Mayor and City Council adopted Resolution No. 2017-131 approving an agreement with Engineering Resources of Southern California, Inc to provide environmental and civil engineering design. March 21, 2018 Mayor and City Council adopted Resolution No. 2018-75 approving a Mitigated Negative Declaration (MND), adopting a Mitigation Monitoring and Reporting Program (MMRP), and authorizing the Director of Community Development or designee to file a Notice of Determination (NOD) with the Clerk of the Board of Supervisors of San Bernardino County. June 19, 2019 Mayor and City Council adopted Resolution No. 2019-168 approving Capital Improvement Program FY 2019/2020. September 5, 2018 Mayor and City Council adopted Resolution No. 2018-248 approving an agreement with Paragon Partners, Ltd to provide right-of-way acquisition services. September 18, 2019 Mayor and City Council adopted Resolution No. 2019-291 approving purchase and sale agreement to acquire 4004 Electric Avenue and 314 West 40th Street properties. Page 4 Resolution No. 2020-97 RESOLUTION NO. 2020-97 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING EXPENDITURES IN A TOTAL AMOUNT OF $46,168 FOR THE DEMOLITION OF 4004 ELECTRIC TH AVENUE AND 314 W. 40 STREET IN SUPPORT OF CIP TH SS04-014 40 STREET WIDENING FROM JOHNSON INCLUDE CONSTRUCTION CONTRACT IN THE AMOUNT OF $40,168, CONTINGENCIES IN THE AMOUNT OF $4,000, AND ENGINEERING AND INSPECTION COST IN THE AMOUNT OF $2,000; APPROVING THE AWARD OF A CONSTRUCTION CONTRACT WITH INTERIOR DEMOLITION, INC. OF MONTROSE, CALIFORNIA, IN THE AMOUNT OF $40,168 TO PERFORM THE DEMOLITION WORK; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXPEND THE CONTINGENCY FUND, IF NECESSARY, TO COMPLETE THE PROJECT WHEREAS, the City of San Bernardino is responsible for the maintenance of roadway infrastructure within the City; and WHEREAS, the Mayor and City Council approved Resolution No. 2019-168 adopting Budget for Fiscal Year 2019/20 including Capital Improvement Plan (CIP) SS04-014 project for the 40th Street Widening from Johnson Street to Electric Avenue; and WHEREAS, the Mayor and City Council adopted Resolution No. 2017-131 approving an agreement with Engineering Resources of Southern California, Inc., to provide environmental and civil engineering design for the 40th Street Widening from Johnson Street to Electric Avenue; and th WHEREAS, acquisition of right-of-way at a total of 15 parcels along 40 Street has been identified as necessary to complete this project; and WHEREAS, the Mayor and City Council previously adopted Resolution No. 2019-291 approving a Purchase and Sale Agreement to acquire 4004 Electric Avenue and 314 West 40th Street properties for the street widening project and those properties have now been acquired by the City; and WHEREAS, staff has administered a competitive bid process to secure a construction contract to perform necessary demolition of existing structures at 4004 Electric Avenue & 314 W. 40th Street; and Resolution No. 2020-97 WHEREAS, the City received eight (8) bids on April 30, 2020, Interior Demolition, Inc., of Montrose, California, has been determined to be the lowest responsive, responsible bidder; and WHEREAS, the City now wishes to enter into a Construction Agreement with Interior Demolition, Inc. to provide Demolition of 4004 Electric Avenue & 314 West 40th Street. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The above recitals are true and correct and are incorporated herein by this reference. SECTION 2. The City Manager, or designee, is authorized and directed to execute a construction agreement, Attorney, with Interior Demolition, Inc., for the demolition of structures located at 4004 Electric Avenue & 314 W. 40th Street, the Agreement which incorporated herein as Exh SECTION 3. The City Manager is hereby authorized to execute all documents in support of the necessary demolition work at 4004 Electric Avenue & 314 West 40th Street Project SS04- 014 on behalf of the City. SECTION 4. The City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 6. Effective Date. This Resolution shall become effective immediately. APPROVED and ADOPTED by the City Council and signed by the Mayor and attested by the Acting City Clerk this ___ day of __________, 2020. John Valdivia, Mayor City of San Bernardino Attest: __________________________________ Genoveva Rocha, CMC, Acting City Clerk Resolution No. 2020-97 Approved as to form: __________________________________ Sonia Carvalho, City Attorney Resolution No. 2020-97 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO ) I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true copy of Resolution No. _____, adopted at a regular meeting held at the ___ day of _______, 2020 by the following vote: Council Members: AYES NAYS ABSTAIN ABSENT SANCHEZ _____ _____ _______ _______ IBARRA _____ _____ _______ _______ FIGUEROA _____ _____ _______ _______ SHORETT _____ _____ _______ _______ NICKEL _____ _____ _______ _______ RICHARD _____ _____ _______ _______ MULVIHILL _____ _____ _______ _______ WITNESS my hand and official seal of the City of San Bernardino this ___ day of ____________ 2020. ______________________________ Genoveva Rocha, CMC, Acting City Clerk A G R E EM E N T CITY OF SAN BERNARDINO THIS AGREEMENT is made and concluded this _____ day of _______________, 20___, between the City of San Bernardino (owner and hereinafter "CITY"), and Interior Demolition, Inc. _(hereinafter "CONTRACTOR"). 1. For and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the CITY, and under the conditions expressed in the bond as deposited with the CITY, receipt of which is hereby acknowledged, the CONTRACTOR agrees with the CITY, at the CONTRACTOR's own proper cost and expense in the Special Provisions to be furnished by the CITY, to furnish all materials, tools and equipment and perform all the work necessary to complete in good workmanlike and substantial manner the DEMOLITION OF 4004 ELECTRIC AVENUE & 314 W. 40TH STREET Project No. SS04-014 in strict conformity with Plans and Special Provisions No. SS04-014 , and also in accordance with Standard Specifications for Public Works/Construction, latest edition in effect on the first day of the Works Department, City of San Bernardino, which said Plans and Special Provisions and Standard Specifications are hereby especially referred to and by such reference made a part hereof. 1. The CONTRACTOR agrees to receive and accept the prices as set forth in the Bid Schedule as full compensation for furnishing all materials and doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work, and for well and faithfully completing the work and the whole thereof, in the manner and according to the Plans and Special Provisions, and requirements of the Engineer under them. 2. The CONTRACTOR herein covenants by and for himself or herself, his or her heirs, executors, administrators, and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on the basis of race, color, national origin, religion, sex, marital status, or ancestry in the performance of this contract, nor shall the CONTRACTOR or any person claiming under or through him or her, establish or permit any such practice or practices of discrimination or segregation with reference to the selection of subcontractors, vendees, or employees in the performance of this A-1 AGREEMENT: DEMOLITION OF 4004 ELECTRIC AVENUE & 314 W. 40TH STREET Project No. SS04-014 contract. Failure by the CONTRACTOR to carry out these requirements is a material breach of This contract, which may result in the termination of this contract or such other remedy, as recipient deems appropriate. 4. CITY hereby promises and agrees with the said CONTRACTOR to employ, and does hereby employ the said CONTRACTOR to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices aforesaid, and hereby contracts to pay the same at the time, in the manner, and upon the conditions above set forth; and the same parties for themselves, their heirs, executors, administrators, and assigns, do hereby agree to the full performance of the covenants herein contained. 5. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said CONTRACTOR, then this instrument shall control and nothing herein shall be considered as an acceptance of said terms of said bid conflicting herewith. IN WITNESS WHEREOF, the parties of these presents have executed this contract in four (4) counterparts, each of which shall be deemed an original in the year and day first above mentioned. CONTRACTOR CITY OF SAN BERNARDINO NAME OF FIRM: Interior Demolition, Inc. BY: ________________________________ TERI LEDOUX, City Manager BY: _______________________________ TITLE: ATTEST: MAILING ADDRESS: 2621 Honolulu Avenue _______________________________ Genoveva Rocha, CMC, Acting City Clerk __Montrose, California, 91020____________ PHONE NO.: ( 818) 249-4932_________ APPROVED AS TO FORM: ATTEST: _______________________________ Sonia Carvalho, City Attorney ____________________________________ Secretary NOTE: Secretary of the Owner should attest. If Contractor is a corporation, Secretary should attest. A-2 Attachment No. 4 LOCATION MAP th 4004 Electric Ave. and 314 W 40 Street