HomeMy WebLinkAboutItem No. 25 - Resolution Ratifying the Submittal of Amendment 1 - Budget of Senior Nutrition Program
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Consent Calendar
City of San Bernardino
Request for Council Action
Date: May 6, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By:Jim Tickemyer, Parks, Recreation, & Community Services
Director
Subject: Resolution Ratifying the Submittal of Amendment 1 - Budget
of Senior Nutrition Program Grant
Recommendation
Adopt Resolution No. 2020-86 of the Mayor and City Council of San Bernardino,
California, ratifying the submittal of Amendment No. 1 budget of the Senior Nutrition
Program Grant to the County of San Bernardino Department of Aging and Adult
Services (DAAS) pursuant to County Contract No. 19-372; accept the additional funding
OTO (One-Time Only), amend the award in the amount of $47,213 for a tota l budget of
$387,213; appropriate grant revenue expenditures, and issue change orders to
purchase orders to Sysco Foods, American Meat Companies , dba Merit Day and
Hollandia Dairy, Inc. for the period July 1, 2019 through June 30, 2020.
Background
The City of San Bernardino provides a senior nutrition program for seniors in the City,
60 years of age and older. During FY 2018/19, the Senior Nutrition Program served
over 53,446 meals for a daily average of approximately 250 individual clients served at
six (6) nutrition sites (5th Street Senior Center, Perris Hill Senior Center, Hernandez
Community Center, Lytle Creek Community Center, New Hope Family Life Center, and
Highland Senior Center).
The Senior Nutrition Program is supported by funding received from the County of San
Bernardino Department of Aging and Adult Services (DAAS) and is in the first year of a
3-Year Contract (No. 19-372) for the period of July 1, 2019 through June 30, 2022 in the
amount of $1,020,000. On January 30, 2020, the City was awarded additional funding in
the amount of $47,213 and was required to submit an amended budget as a result of
this Amendment No. 1 award. A signed copy of the amended budget (Amendment No.
1 OTO (One-Time-Only), totaling $387,213 in grant revenue, was recei ved from County
officials on April 20, 2020. The Senior Nutrition Program is expected to serve 51,500
total meals at six nutrition sites at the approved rate of $7.22, per meal.
The grant with the amendment requires a match of 11.11%, or a minimum of $43 ,020
from the Senior Nutrition - General Fund FY 2019/20 adopted budget. The additional
amended funds from the County in the amount of $47,213 will be used to cover
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shortages in food and consumables, personnel increases due to the State Minimum
Wage increase effective January 1, 2020, and the purchase of a food warmer as a
result of the County’s mandate to provide meal services at three delivery sites on
Fridays that were otherwise not receiving those services. The total amended budget is
now $584,056. Staff is seeking Mayor and City Council authority to amend the FY
2019/20 budget by increasing the County Senior Nutrition Grant award by $47,213
(Personnel - 123-380-0513-5011-5034 = $34,303, Other Equipment - 123-380-0513-
5704 = $5,000; Raw Food - 123-380-0513-5114 = $6,510; Small Tools & Equip. - 123-
380-0513-5112 = $1,400).
In conformance with the provisions of the grant, the proposed action is to accept the
Grant Award Amendment No. 1 to the Senior Nutrition Program 2019 -2020 Grant for a
total grant revenue budget of $387,213, issue change orders to the annual purchase
orders for the food vendors, and approve the City’s total cash and in -kind contribution of
$196,843. These proposed actions will allow the Senior Nutrition Program to continue to
deliver nutritional services to the City’s senior population, especially during these
challenging times of the Coronavirus Pandemic.
2020-2025 Key Strategic Targets and Goals
This program aligns with the Key Target No. 2. Focused, Aligned Leadership and
Unified Community; and Key Target No. 3. Improved Quality of Life, by providing a
resource that will allow for the well-being of participants through a planned and
balanced program; which enables engagement, collaboration and alignment with other
entities.
Fiscal Impact
The amount of grant funding available to the City from the County for FY 2019/20 will
increase from $340,000 to $387,213.
Acceptance of the grant would entail an amendment to the FY 2019/20 budget by
increasing the County Senior Nutrition grant award by $47,213.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-86, ratifying the submittal of Amendment No. 1
budget of the Senior Nutrition Program Grant to the County of Sa n Bernardino
Department of Aging and Adult Services (DAAS) pursuant to County Contract No. 19 -
372; accept the additional funding OTO (One-Time Only), amend the award in the
amount of $47,213 for a total budget of $387,213; appropriate grant revenue
expenditures, and issue change orders to purchase orders to Sysco Foods, American
Meat Companies, dba Merit Day and Hollandia Dairy, Inc. for the period July 1, 2019
through June 30, 2020.
Attachments
Attachment 1 Resolution 2020-86; Exhibit “A”- County Contract 19-312
Attachment 2 County Contract No. 19-372
Attachment 3 Additional Funding Budget Submittal Request
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Attachment 4 Amendment No. 1 County Approved Budget and Award
Attachment 5 FY 2019/20 Amended Program Budget Detail Sheet
Ward: All
Synopsis of Previous Council Actions:
August 7, 2019 Mayor and City Council adopted Resolution No. 2019-265,
approving the execution of County Contract No. 19-372 including of
accepting Year One of a Three-Year Grant Allocation in the amount
of up to $340,000 with the County of San Bernardino Department of
Aging and Adult Services (DAAS) for the Senior Nutrition Program.
Resolution No. 2020-86
RESOLUTION NO. 2020-86
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
RATIFYING THE SUBMITTAL OF AMENDMENT NO. 1
BUDGET OF THE SENIOR NUTRITION PROGRAM
GRANT TO THE COUNTY OF SAN BERNARDINO
DEPARTMENT OF AGING AND ADULT SERVICES
(DAAS) PURSUANT TO COUNTY CONTRACT NO. 19-372;
ACCEPTING THE ADDITIONAL FUNDING OTO (ONE-
TIME ONLY) AMENDED AWARD IN THE AMOUNT OF
$47,213 FOR A TOTAL BUDGET OF $387,213;
APPROPRIATING GRANT REVENUE EXPENDITURES,
AND ISSUING CHANGE ORDERS TO PURCHASE
ORDERS TO SYSCO FOODS, AMERICAN MEAT
COMPANIES DBA MERIT DAY, AND HOLLANDIA
DAIRY, INC. FOR THE PERIOD JULY 1, 2019 THROUGH
JUNE 30, 2020
WHEREAS, on August 7, 2019, the Mayor and City Council adopted Resolution No.
2019-265, approving the execution of County Contract No. 19-372, for the three (3) year grant
cycle in the amount of $1,020,000 for the contract term of July 1, 2019 through June 3 0, 2022;
and
WHEREAS, on January 30, 2020, the City of San Bernardino submitted a grant budget
for County of San Bernardino Amendment No. 1 to the County of San Bernardino Department of
Aging and Adult Services (DAAS) for additional One-Time-Only (OTO) funding for Year One
of the Senior Nutrition Program; and
WHEREAS, on April 20, 2020, the Department of Parks, Recreation and Community
Services received from County officials a signed copy of Amendment No. 1 budget, totaling
$387,213 in grant revenue.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and City Council of the City of San Bernardino hereby ratify
the submittal of Amendment No. 1 budget to the County of San Bernardino Department of Aging
and Adult Services for additional funding for Year One of the Senior Nutrition Program grant
pursuant to County Contract No. 19-372.
SECTION 2. The Mayor and City Council of the City of San Bernardino hereby accept
County Amendment No. 1 additional OTO grant award of $47,213 for a total budget of $387,213
for the first year contract term of July 1, 2019 through June 30, 2020, and authorize the Director
of Finance, or designee, to appropriate that amount for the continued operation of the Senior
Nutrition Program pursuant to the FY 2019/20 Amended Program Budget Detail Sheet; and to
Resolution No. 2020-86
issue change orders to annual purchase orders to Sysco Foods, American Meat Companies dba
Merit Day, and Hollandia Diary, Inc. for food services and consumable supplies.
SECTION 3. The appropriation of the grant award and matching funds, together totaling
$584,056, are for the operation of the Senior Nutrition Program from July 1, 2019 through June
30, 2020.
SECTION 4. The Director of Finance, or designee, is directed to adjust the existing
budget appropriations amongst the Parks and Recreation accounts to accurately reflect the grant
match budget consistent with the adopted staff report.
SECTION 5. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 6. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 7. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the Acting City Clerk this ___ day of __________, 2020.
___________________________
John Valdivia, Mayor
City of San Bernardino
Attest:
__________________________________
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
__________________________________
Sonia Carvalho, City Attorney
Resolution No. 2020-86
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. _____, adopted at a regular meeting held at the ___ day of _______,
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
___________________________________
Genoveva Rocha, CMC, Acting City Clerk
ATTACHMENT 5 Schedule
"H"
Account Number Description
FY2020-21
BUDGET
ESTIMATES MATCH TOTAL
Grant Name:123-380-0513 001-380-0514
Salaries
5011 Salaries perm/fulltime 64,212 64,212
5013 Automobile allowance -
5014 Salaries temp/parttime 195,312 55,715 251,027
5015 Overtime -
Total: Salaries 259,524 55,715 315,239
Benefits
5026 PERS retirement 4,334 4,334
5027 Health and life insurance 9,060 9,060
5028 Unemployment insurance 779 779
5029 Medicare 3,762 3,762
5034 CalPERS Unfunded Liability 18,900 18,900
Total: Benefits 17,935 18,900 36,835
Total: Salaries & benefits 277,459 74,615 352,074
Maintenance and Operations
5111 Material and supplies 5,000 5,000
5112 Small tools & equip (consumables)15,500 15,500
5114 Raw foods 68,629 74,146 142,775
5122 Dues and subscriptions -
5131 Mileage -
5132 Meetings and conferences -
5133 Education and training -
5150 Utilities 46,582 46,582
5172 Equipment maintenance 2,300 2,300
5174 Printing charges -
5175 Postage -
5176 Copy machine charges -
5181 Other operating expense 6,000 6,000
5186 Civic and promotional -
5193 Grant match -
Total: Maintenance and Operations 97,429 120,728 218,157
Contract Services
5502 Professional/contractual services -
5505 Other professional services 12,325 1,500 13,825
Total: Contractual Services 12,325 1,500 13,825
Internal Service Charges
5601 Garage charges - -
5602 Workers compensation - -
5603 Liability -
5604 IT charges in-house -
5605 Telephone support -
5606 Electric -
5612 Fleet charges - fuel -
Total: Internal Service Charges - - -
Capital Outlay
5703 Communications equipment -
Total: Capital Outlay - - -
Credit/billables
5910 Credit - federal and state program funding -
Total: Credit/billables - - -
Total: Non-Personnel Expenses 109,754 122,228 231,982
Grant Total 387,213 196,843 584,056
Revised 2-3-20
CITY OF SAN BERNARDINO, CALIFORNIA
DEPARTMENT: Parks & Recreation
PROJECT #: 0513 Sr. Nutrition Grant 2019-20 AMENDED
4/23/2020