HomeMy WebLinkAboutItem No. 11 - Authorizing the Issuance of a Purchase Order for Unmarked Police Vehicles
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Consent Calendar
City of San Bernardino
Request for Council Action
Date: May 6, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By:Eric McBride, Acting Chief of Police
Subject: Resolution Authorizing the Issuance of a Purchase Order for
Unmarked Police Vehicles
Recommendation
Adopt Resolution 2020-74 of the Mayor and City Council of the City of San Bernardino,
California, authorizing the Director of Finance to amend the FY 2019/20 adopted budget
and issue a Purchase Order to Carmax in an amount not to exceed $90,000.
Background
On October 1, 2017, the City of San Bernardino entered into a Community Credit Fund
Restricted Grant Agreement with San Manuel. Phase II of the grant agreement requires
the grantee to use approximately 20-30% of the grant each year to purchase equipment
intended to support the San Bernardino Police Department patrol and investigation
functions affecting the defined area. The Department has recently re -established special
investigative units with a mission to reduce violent crime, narcotics, and vice activity.
These units require unmarked police vehicles to accomplish those missions. The
Department historically purchased unmarked police vehicles from Carmax due to the
trade-in value offered and a wide range of vehicles to choose from.
Discussion
The San Bernardino Police Department has recently re -established special investigative
units. These teams are responsible for investigating narcotics activity, vice -related
activity, and apprehending violent criminals with the intent to reduce crime throughout
the City. The newly established Vice Team’s mission is to investigate and reduce the
occurrence of illegal gambling, prostitution, and human trafficking.
The special investigative teams have conducted numerous operations and have made
arrests that impact the defined area in the San Manuel grant agreement. Additionally,
the Vice Team will reduce the frequency of prostitution and human trafficking that
affects the surrounding community. San Manuel Public Safety representatives have
advised that a reduction in vice related crimes may have a significant impact
considering the new hotel scheduled to open to accommodate San Manuel Casino
guests.
The Department's special investigative teams utilize used, unmarked police vehicles to
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investigate and apprehend criminals. These vehicles must be non -uniform, indistinct,
and have the appropriate emergency equipment installed.
The Department has explored purchasing used vehicles from multiple vendors and has
found Carmax to be the most responsive when it comes to inventory, certification,
warranty, and cost. Carmax allows the Department to select from an inventory
nationwide that is immediately available for purchase to be shipped to their Ontario,
California location.
The City currently has an open contract with West Coast Lights and Sirens and $25,000
will be used to install emergency equipment in the unmarked vehicles.
Staff is requesting to use San Manuel Grant Agreement funds to purch ase four (4) used
vehicles in an amount not to exceed $22,500, per vehicle, and install emergency
equipment to be used by special investigative units.
2020-2025 Strategic Targets and Goals
The request to amend the FY 2019/20 budget and issue a purchase or der to Carmax
aligns with Key Target No. 3: Improved Quality of Life by constantly evaluating public
safety service delivery models to enhance the quality of service.
Fiscal Impact
To fund the purchase of the unmarked patrol vehicles would entail a budg et amendment
to the FY 2019-20 adopted budget by transferring $115,000 from account number 001 -
210-8652*5015 (over time) to account number 001 -210-8652*5701 (vehicles) to cover
the total cost of all vehicles and equipment needed.
FINANCIAL
IMPACT
Account Number Current
Fiscal
Year
Next
Fiscal
Year
Total
Cost
Ongoing
Cost
Account Balance 001-210-8652*5015 $278,229 0 $115,000 0
Cost 001-210-8652*5701 $115,000 0 $115,000 0
Budget Adjustment: Yes
For Fiscal Year: 2019-2020
Conclusion
Adopt Resolution 2020-74 of the Mayor and City Council of the City of San Bernardino,
California, authorizing the Director of Finance to amend the FY 2019/20 adopted budget
and issue a Purchase Order to Carmax in an amount not to exceed $90,000.
Attachments
Attachment 1 Resolution 2020-74
Ward: All
Synopsis of Previous Council Actions:
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February 6, 2019 Mayor and City Council adopted Resolution 2019 -20 authorizing
the City Manager to execute the First Amendment to the Vendor
Service Agreement with WCLS increasing the total to $528,280 for
FY2018-2019 with one single-year renewal through 6/30/20.
August 1, 2018 Mayor and City Council adopted Resolution 2018 -221 authorizing
the issuance of a Purchase Order to West Coast Lights & Sirens in
the amount of $253,280 and the execution of a Vendor Service
Agreement for the purchase and installation of safety equipment on
new police vehicles.
August 17, 2015 Mayor and City Council adopted Resolution No. 2015-182,
authorizing the transfer of funds and issuance of a purchase order
to Carmax in an amount not to exceed $55,000.
May 19, 2014 Mayor and City Council adopted Resolution No. 2014-143,
authorizing the transfer of funds and issuance of a purchase order
to Carmax in an amount not to exceed $55,000.
Resolution No. 2020-74
RESOLUTION NO. 2020-74
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE DIRECTOR OF FINANCE TO
AMEND THE FY2019/20 ADOPTED BUDGET AND ISSUE
A PURCHASE ORDER TO CARMAX IN AN AMOUNT
NOT TO EXCEED $90,000
WHEREAS, the City is required to spend 20 to 30% of the San Manuel Grant
Agreement each year; and
WHEREAS, the City requires unmarked police vehicles to investigate and reduce the
occurrence of crimes related to violence, narcotics, prostitution, and illegal gambling; and
WHEREAS, Carmax has proven to be the best source to purchase a variety of used
vehicles for this purpose.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The Director of Finance is hereby authorized to amend the FY2019/20
Adopted Budget transferring $115,000 from account number 001-210-8652*5015 to account
number 001-210-8652*5701 and to issue a purchase order to Carmax in an amount not to exceed
$90,000 pursuant to San Bernardino Municipal Code 3.04.010.B.3.
SECTION 3. That the City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 4. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
Resolution No. 2020-74
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the Acting City Clerk this ___ day of __________ 2020.
John Valdivia, Mayor
City of San Bernardino
Attest:
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
Resolution No. 2020-74
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. 2020-___, adopted at a regular meeting held on the ___ day of _______
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
Genoveva Rocha, CMC, Acting City Clerk