HomeMy WebLinkAboutItem No. 10 - Prop 64 Public Health and Safety Grant Program
Consent Calendar
City of San Bernardino
Request for Council Action
Date: March 4, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By: Michael Huntley, Community & Economic Development
Director
Subject: Prop 64 Public Health and Safety Grant Program
Recommendation
Adopt Resolution No. 2020-44 of the Mayor and City Council of the City of San
Bernardino, California, authorizing the City Manager to submit an application for the
Prop 64 Public Health and Safety Grant to assist with Cannabis education and
enforcement.
Background
In November of 2016, voters approved Proposition 64, the Control, Regulate and Tax
Adult Use of Marijuana Act (AUMA). AUMA legalized the recreational use of marijuana
in California for individuals 21 years of age and older. Proposition 64, in pertinent part,
provides that a portion of the tax revenue from the cultivation and retail sale of cannabis
or cannabis products will be appropriated:
To the Board of State and Community Corrections for making grants to
local governments to assist with law enforcement, fire protection, or other
local programs addressing public health and safety associated with the
implementation of the Control, Regulate and Tax Adult Use of Marijuana
Act. The board shall not make any grants to local governments which
of marijuana or marijuana products. (Rev. & Tax Code, § 34019, subd.
(f)(3)(C).)
Total funding available for this Request for Proposals (RFP) for the Proposition 64
Public Health and Safety Grant Program (Prop 64 PH&S) is $24,700,000. Successful
applicants will be funded for a three-year grant project cycle commencing on July 1,
2020 and ending on June 30, 2023.
Discussion
The Mayor and City Council amended Ordinance MC-1464 and adopted Ordinance MC-
1503 in September 2018, regulating commercial cannabis activities in the City of San
Bernardino. The ordinance was subsequently approved as Measure X by the City's
voters in November 2018. The Commercial Cannabis regulations have been
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incorporated in Chapter 5.10 of the San Bernardino Municipal Code. Since the adoption
of the regulations, the Mayor and City Council has approved sixteen commercial
cannabis permits of varying types. It has now become apparent that additional
education and enforcement is necessary to preserve the public health, safety and
general welfare.
The Proposition 64 Public Health and Safety Grant Program provides a portion of the
tax revenues from cultivation and retail sales of cannabis to be appropriated to the
Board of the State and Community Corrections to make these grants available to local
governments to assist with law enforcement, fire protection and other local programs
that address public health and safety associated with the implantation of the Control,
Regulate and Tax Adult Use of Marijuana Act (AUMA).
The Police Department and Community and Economic Development Department have
reviewed the grant and believe that the grant would be beneficial to the community in
that the funds could be used to:
1. Create programs that improve public safety, including the shutdown of illegal
dispensaries or grow operations;
2. Pay for the installation of required cannabis signage throughout the
community; and
3. Create public information forums to educate the general public as to cannabis
related information.
The City would have the opportunity to submit a grant application for up to $1 million, as
long as the request for funding is consistent with the Prop 64 grant guidelines.
2020-2025 KEY STRATEGIC TARGETS AND GOALS
The request to approve this grant aligns with Key Target No. 3: Improve the Quality of
Life by securing grant funding that will allow the City to improve the education and
enforcement of commercial cannabis business in the community.
Fiscal Impact
The cost of the grant writing consultant services is included in the FY 2019-20 Adopted
Budget, no General Fund appropriation is required for this action.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, adopt Resolution No. 2020-44, authorizing the City Manager to submit an
application for the Prop 64 Public Health and Safety Grant to assist with Cannabis
education and enforcement.
Attachments
Attachment 1 Resolution 2020-44
Attachment 2 Prop 64 Grant RFP
Ward: All
Page 2
Resolution No. 2020-44
RESOLUTION NO. 2020-44
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO SUBMIT AN
APPLICATION FOR THE PROP 64 PUBLIC HEALTH AND
SAFETY GRANT PROGRAM
WHEREAS, in September 2018, the Mayor and City Council amended Ordinance MC-
1464 and adopted Ordinance MC-1503 regulating commercial cannabis activities in the City of
San Bernardino; and
WHEREAS, since the adoption of the regulations, the City Council has approved sixteen
commercial cannabis permits of varying types. It has now become apparent that additional
education and enforcement is necessary to preserve the public health, safety and general welfare.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The Mayor and City Council hereby authorize the City Manager or her
designee to submit an application for the Prop 64 Health and Safety Grant Program to utilize this
funding to improve the education and enforcement activities related to commercial cannabis, and
SECTION 3. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 4. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
SECTION 5. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the City Clerk this ___ day of __________ 2020.
John Valdivia, Mayor
City of San Bernardino
Resolution No. 2020-44
Attest:
Genoveva Rocha, CMC, Acting City Clerk
Approved as to form:
Sonia Carvalho, City Attorney
Resolution No. 2020-44
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Genoveva Rocha, CMC, Acting City Clerk, hereby certify that the attached is a true
copy of Resolution No. 2020-___, adopted at a regular meeting held on the ___ day of _______
2020 by the following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
Genoveva Rocha, CMC, Acting City Clerk
Proposition 64
Public Health and
Safety Grant Program
Eligible Applicants:
California Counties
California Cities
Grant Period: July 1, 2020 to June 30, 2023
RFP Released: February 14, 2020
Letters of Intent Due: March 6, 2020
Proposals Due: April 3, 2020
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TABLE OF CONTENTS
Contents
PART I: GRANT INFORMATION ............................................................................................ 1
Grant Program Background ............................................................................................ 1
Contact Information ......................................................................................................... 1
........................................................................................................ 1
Lead Public Agency ......................................................................................................... 2
Letter of Intent .................................................................................................................. 2
Proposal Due Date and Submission Instructions ......................................................... 4
Eligibility for Funding ...................................................................................................... 4
Grant Program Description ............................................................................................. 7
General BSCC Grant Requirements ............................................................................. 10
Project Funding Information ......................................................................................... 13
Project Evaluation Requirements ................................................................................. 16
BSCC Executive Steering Committee Process ............................................................ 17
Overview of the RFP Process ....................................................................................... 18
PART II: PROPOSAL INSTRUCTIONS AND RATING FACTORS ...................................... 22
Proposal Abstract .......................................................................................................... 23
Proposal Narrative ......................................................................................................... 23
Proposal Budget............................................................................................................. 26
Additional RFP Information ........................................................................................... 26
RFP Mandatory Documents .......................................................................................... 28
APPENDICES ....................................................................................................................... 29
APPENDIX A Glossary of Terms Prop 64 PH&S Grant ........................................................ 30
APPENDIX B Sample Letter of Eligibility ............................................................................. 37
APPENDIX C Evidence-Based Resources ........................................................................... 39
APPENDIX D Sample Grant Agreement ............................................................................... 41
APPENDIX E Sample Governing Board Resolution............................................................... 58
APPENDIX F Certification of Compliance with BSCC Policies ................................................ 59
APPENDIX G Sample BSCC Comprehensive Monitoring Visit Tool ......................................... 60
APPENDIX H County Population Index ............................................................................... 70
APPENDIX I Sample Local Evaluation Plan Components ....................................................... 71
APPENDIX J Prop 64 PH&S Grant Executive Steering Committee .......................................... 74
APPENDIX K Criteria for Non-Governmental Organizations ................................................... 75
APPENDIX L Sample Prop 64 PH&S Grant Program Work Plan .............................................. 77
PROPOSITION 64 PUBLIC HEALTH & SAFETY GRANT PROGRAM
PROPOSAL PACKAGE ........................................................................................................ 78
CONFIDENTIALITY NOTICE
All documents submitted as a part of the Proposition 64 Public Health and Safety Grant
Program proposal are public documents and may be subject to a request pursuant to the
California Public Records Act. The BSCC cannot ensure the confidentiality of any information
submitted in or with this proposal. (Gov. Code, §§ 6250 et seq.)
PART I: GRANT INFORMATION
Grant Program Background
In November of 2016, voters approved Proposition 64, the Control, Regulate and Tax
Adult Use of Marijuana Act (AUMA). AUMA legalized the recreational use of marijuana
in California for individuals 21 years of age and older. Proposition 64, in pertinent part,
provides that a portion of the tax revenue from the cultivation and retail sale of cannabis
or cannabis products will be appropriated:
To the Board of State and Community Corrections for making grants to local
governments to assist with law enforcement, fire protection, or other local
programs addressing public health and safety associated with the
implementation of the Control, Regulate and Tax Adult Use of Marijuana Act. The
board shall not make any grants to local governments which have banned the
(Rev. & Tax Code, § 34019, subd. (f)(3)(C).)
Total funding available for this Request for Proposals (RFP) for the Proposition 64
Public Health and Safety Grant Program (Prop 64 PH&S) is $24,700,000. Successful
applicants will be funded for a three-year grant project cycle commencing on July 1,
2020 and ending on June 30, 2023.
Contact Information
This Request for Proposal (RFP) provides the information necessary to prepare a
proposal to the BSCC for grant funds available through the Prop 64 PH&S Grant
Program.
The BSCC staff cannot assist the applicant or its partners with the actual preparation of
the proposal. Any technical questions concerning the RFP, the proposal process, or
programmatic issues must be submitted by email to:
Prop64_Grant@bscc.ca.gov.
The BSCC will accept and respond to questions about this RFP until April 3, 2020.
and the Prop 64 solicitation will be posted on the BSCC website and updated
periodically through April 3, 2020.
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Prospective applicants are invited but not required
bidders (applicants) and provide clarity on RFP instructions. There is no preference
Conference are listed below:
Wednesday, February 26, 2020
10:00 a.m.
Board of State and Community Corrections
st
1 Floor Board Room
2590 Venture Oaks Way
Sacramento, CA 95833
by email with the name of their organization and the number of individuals that will be
attending. This will help us in planning and preparing the materials that will be needed.
EMAIL RSVP to: Prop64_Grant@bscc.ca.gov
(Subject line: Prop 64 PH&S Grant Program
Please note: The Prop 64 PH&
livestreamed at www.bscc.ca.gov
Lead Public Agency
All Prop 64 PH&S local government grantees are required to designate a Lead Public
Agency (LPA) to serve as the coordinator for all grant activities. LPA means a
governmental agency with local authority of or within that county or city. The applicant
may choose to fill the role of LPA itself or it may designate a department, agency, or
office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with
local government agencies and non-governmental organizations (if applicable) to
ensure successful implementation of the grant program. The LPA is responsible for data
collection and management, overseeing evaluative activities, and will serve as the
primary point of contact with the BSCC.
Letter of Intent
Applicants interested in applying for the Prop 64 PH&S Grant Program are asked, but
are not required, to submit a non-binding Letter of Intent. These letters will aid the
BSCC in planning for the proposal review process.
There is no formal template for the letter, but it should include the following information:
Name of the Applicant (city, county, or city and county),
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Name of the lead public agency (LPA),
and
Name of a contact person.
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Failure to submit a Letter of Intent is not grounds for disqualification. Similarly,
prospective applicants that submit a Letter of Intent and decide later not to apply will not
be penalized.
Please submit your non-binding Letter of Intent by March 6, 2020 via email or U.S. mail,
using one of the following submission options:
Email Responses: Prop64_Grant@bscc.ca.gov
(Subject line: Prop 64 Grant Letter of Intent)
U.S. Mail Responses: Board of State and Community Corrections
Corrections Planning and Grant Programs Division
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833
Attn: Prop 64 Grant Letter of Intent
Proposal Due Date and Submission Instructions
The Proposition 64 Public Health and Safety Grant Program Proposal Package is
provided at the end of this document and is provided in a fillable format. Using the Tab
key will allow the applicant access to those areas requiring information. Applicants must
submit one (1) electronic copy of the original signed proposal to the BSCC by 5:00 p.m.
on April 3, 2020.
A complete proposal package includes a scanned copy of the signed proposal
and all required attachments as described on the Proposal Checklist (page 71).
Email the proposal package in a single email to: Prop64_Grant@bscc.ca.gov.
If the BSCC does not receive an email containing the complete proposal package
by 5:00 p.m. (PST) on April 3, 2020, the proposal will not be considered.
Eligibility for Funding
Eligible applicants must be local governments that have not banned the cultivation or
retail sale of marijuana or marijuana products.
For purposes of this RFP, the following definitions apply:
Local governments means cities, counties, and cities and counties in the State of
California.
B means
Regulations, ordinances, or amendments to local government charters that prohibit:
indoor commercial cultivation (including mixed light cultivation),
indoor personal cultivation (including mixed light cultivation),
outdoor commercial cultivation, or
PART I, Page | 4
that is not otherwise preempted by state law.
NOTE: Cultivation of cannabis is not banned by a local government if the local
government restricts cultivation activities to specific locations pursuant to local
zoning ordinances or if the local government requires licensure for specific
commercial cultivation activities provided that such restrictions do not result in the
prohibition of all indoor commercial cultivation, indoor personal cultivation, outdoor
commercial cultivation, or outdoor personal cultivation activities within the local
(see Appendix A).
B means
Regulations, ordinances, or amendments to local government charters that
prohibit the local establishment or local operation of any or all businesses
licensed under Division 10 (commencing with Section 26000) of the Business
and Professions Code.
Businesses must be allowed to have a physical presence (i.e., brick and mortar
location
NOTE: Retail sale of cannabis is not banned by a local government if the local
government restricts the retail sale of cannabis to specific locations pursuant to local
zoning ordinances, or if the local government requires licensure for specific retail
sales activities provided that such restrictions do not result in the prohibition of all
(see Appendix A).
A local government may prohibit cannabis delivery services in its jurisdiction and still
be eligible for funding if the jurisdiction has also allowed for the local establishment
or local operation of physical presence retail business \[i.e., brick and mortar
location(s)\].
If a local government allows for cannabis delivery services but does not allow for the
establishment or local operation of a physical presence retail business \[(i.e., brick
and mortar location(s)\], that local government is not eligible for Prop 64 funding.
Local governments in California must meet the above eligibility criteria by April 3, 2020
to be considered for funding under this Prop 64 PH&S Grant Program RFP and must
maintain eligibility for the duration of the grant period.
Applicants are required to submit a Letter of Eligibility (as part of the RFP submittal
process), detailing how the city, county, or city and county meets the above criteria,
including the dates the regulations, ordinances, or amendments to local government
charters became enacted/effective (see Appendix B). Jurisdictions in the process of
legalizing the cultivation or retail sale of marijuana or marijuana products will be
ineligible for current funding under this Prop 64 PH&S Grant Program RFP.
Additionally, if a grant award is made to a city, county, or city and county (eligible at the
time of award) but becomes ineligible post-award, the contract with the Grantee will be
terminated and any remaining funds will cease to be disbursed for the rest of the
contract term.
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Grant Program Description
The purpose of this grant program is to fund projects that assist with law enforcement
efforts, fire protection efforts, or other local projects addressing public health and safety
associated with the implementation of the Control, Regulate and Tax Adult Use of
Marijuana Act (AUMA).
Eligibility to Apply
Eligible applicants for Prop 64 PH&S Grant Program awards are:
California Counties Applications must be submitted by the Board of
Supervisors or the Chief County Administrative Officer.
California Cities Applications must be submitted by the City Council or the
Administrative Office of the City.
California City and County Application must be must be submitted by the Board
of Supervisors, the Chief Administrative Officer, or City Council.
Eligible applicants may not submit more than one (1) proposal for funding
consideration.
However, two (2) or more cities, two (2) or more counties, or a combination of two (2) or
more cities and/or counties, may collaborate to submit a collaborative proposal. The
jurisdictions comprising the collaborative application are not required to be contiguous.
Each city or county involved in a collaborative proposal may not apply for an individual
proposal nor be part of another collaborative proposal. All applications submitted under
a collaborative basis must meet the following criteria:
1. One city or county must be clearly designated as the lead applicant, that city or
county must submit the application, and that city or county is responsible for all
aspects of grant administration and management.
2. Every city or county involved in the collaborative proposal must be eligible for
funding per the eligibility criteria identified on page 3 of this RFP.
3. Every city or county involved in the collaborative proposal must submit a
resolution from its City Council or Board of Supervisors indicating support of the
collaborative effort and identifying its role(s) and responsibility(ies) relative to the
grant.
Eligible Activities
Applicants must propose activities/strategies that fall within the four (4) Project Purpose
Areas (PPAs) defined below. Applicants may either implement new activities, strategies,
or programs, OR expand existing activities, strategies, or programs (without the
supplantation of funds see Supplanting definition on page 12).
All project components and activities must link to the intent of the Prop 64
PH&S Initiative - local impacts due to the legalization of cannabis in California.
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All applicants mustaddress PPA 1 (Youth Development/Youth Prevention and
Intervention) and are required to budget a minimum of ten percent (10%) of requested
grant funds for this area. However, should a jurisdiction determine a greater need for
PPA 1, applicants may budget up to the full requested grant (i.e., 100% requested in
grant funds) for this area.
For the purposes of this RFP, youth are defined as under the age of 21 (i.e., individuals
not of legal age to use and purchase cannabis products).
In addition to PPA 1 (Youth Development/Youth Prevention and Intervention),
applicants may also identify and address one (1) or more of the other PPAs listed below
as it relates to the local impact of legalizing cannabis. Project activities, strategies, and
programmatic efforts may overlap within the listed PPAs. Each identified PPA activity,
strategy, and programmatic effort does not have to relate to another identified PPA
need(s). All project activities, strategies, and programmatic efforts must be associated
with the implementation of AUMA (i.e., local impacts due to the legalization of cannabis
in California).
Prop 64 PH&S Grant Program Project Purpose Areas (PPAs)
PPA 1: Youth Development/Youth Prevention and Intervention
This PPA is a mandatory component for the local Prop 64 PH&S Grant Project.
Youth development programs should be designed to improve the lives of children
and adolescents by meeting their basic physical, developmental, and social
needs and by helping them to build the competencies needed to become
successful adults.
Youth Prevention and Intervention programs should address preventing youth
substance use and addiction and/or intervening to promote healthy behaviors
and environments while minimizing illness, injury, and other harms associated
with substance use. Approaches may include preventing exposure, preventing
youth from progressing from substance use to misuse, and preventing the onset
of addiction, overdose, and other harms associated with misuse.
Youth development/youth prevention and intervention programs should be trauma-
informed, culturally relevant, developmentally appropriate, community-driven, and
promising / evidence-based (refer to Appendix A and Appendix C). These programs are
intentional, prosocial approaches that engage youth within their communities, schools,
organizations, peer groups, and families in a manner that is productive and constructive;
outcomes for young people by providing opportunities, fostering positive relationships,
and furnishing the support needed to build on their strengths. Programs for youth should
family support; caring adults;
positive peer groups; strong sense of self/self-esteem, and engagement in school and
community activities).
Activities that may be funded include but are not limited to: peer mentoring or
community-based mentoring; job training/apprenticeships; substance use education;
substance use treatment; prosocial activities; juvenile record expungement; and youth
outreach programs.
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PPA 2: Public Health
Public health refers to activities for protecting the safety and improving the health of
communities through education, policy/infrastructure making, and research for the
safety of the community.
Activities that may be funded include but are not limited to: public health training and
education; public information and outreach; inspection and enforcement of cannabis
businesses; behavioral and mental health treatment; cannabis product safety;
testing/safety equipment; pesticide impact efforts; drinking and waste water system
updates; air quality efforts; and other environmental-system updates.
PPA 3: Public Safety
Public Safety refers to the welfare and protection of the general public, including but not
limited to the prevention and protection of the public from dangers affecting safety such
as crimes, disasters, or impacts due to the legalization of cannabis.
Activities that may be funded include but are not limited to: public information and
outreach; training efforts; law enforcement; code enforcement; community planning or
development efforts; cannabis delivery compliance, protective safety equipment; update
to technology systems (track & trace); transportation impacts, water storage issues; fire
protection; fuel mitigation and/or fuel reduction; and wildland/urban interface planning
and implementation.
PPA 4: Environmental Impacts
Environmental impact refers to the prevention of human injury, and promoting well-
being by identifying and evaluating environmental resources and hazardous agents by
limiting exposures to hazardous physical, chemical, and biological agents in air, water,
soil, food, and other environmental media or settings that may adversely affect human
health.
Activities that may be funded include but are not limited to: technology/software; odor
abatement; nuisance abatement; forest management; hazardous clean-up; sediment
testing; water systems and storage; cultivation code enforcement; aquatic protections;
fire protections; and pesticide impacts.
General BSCC Grant Requirements
Grant Agreement
Applicants approved for funding by the BSCC are required to enter into a Grant
Agreement with the BSCC. Grantees must agree to comply with all terms and
conditions of the Grant Agreement. See Appendix D for a sample contract (State of
California: Contract and General Terms and Conditions).
The Grant Agreement start date is expected to be July 1, 2020. Grant Agreements are
considered fully executed only after they are signed by both the Grantee and the BSCC.
Work, services, and encumbrances should not begin prior to the Grant Agreement start
date. If a grantee chooses to incur costs for reimbursement, any work, services, and
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encumbrances which occur after the start date but prior to grant agreement execution
may not be reimbursed. Grantees are responsible for maintaining their Grant
Agreement, all invoices, records, and relevant documentation for at least three (3) years
after the final payment under the contract.
Governing Board Resolution
Local governmental applicants must submit a resolution from their governing board
addressing specified requirements as included in the sample Governing Board
Resolution, which can be found in Appendix E. A signed resolution is not required at the
time of proposal submission; however, grant recipients must have a resolution on file for
the Prop 64 PH&S Grant before a fully executed grant agreement can be completed.
Funding Awards
Disbursement of grant funds occurs on a reimbursement basis for costs incurred during
ll issue the warrant (check) to
the individual designated on the application form as the Financial Officer for the grant.
Grantees must submit invoices to the BSCC on a quarterly basis through the online
process no later than 45 days following the end of each quarter. Grantees must
maintain adequate supporting documentation for all costs claimed on invoices. BSCC
staff will conduct a desk review process which requires grantees to submit electronic
documentation to support all grant funds claimed during the invoicing period and on-site
monitoring visits that will include a review of documentation maintained as
substantiation for project expenditures.
Audit Requirements
Grantees are required to provide the BSCC with a financial audit no later than the end of
the contract term (December 31, 2023). The financial audit shall be performed by a
Certified Public Accountant or a participating county or city auditor that is
organizationally independent from the project financial
management functions. Expenses for this final audit may be reimbursed for actual costs
up to $25,000.
In addition, the BSCC reserves the right to call for a program or financial audit at any
time between the execution of the grant agreement and three (3) years following the
end of the grant period.
The Department of General Services, the Bureau of State Audits, Department of
Finance, or their designated representative shall have the right to review and to copy
any records and supporting documentation pertaining to the performance of this grant.
Quarterly Progress Reports
Grant award recipients are required to submit quarterly progress reports (QPRs) to the
BSCC. QPRs
Grantees who are unable to demonstrate that they are making sufficient progress
toward project goals and objectives and show that funds are being spent in accordance
with the Grant Agreement could be subject to the withholding of funds. Once grants are
awarded, the BSCC will work with grantees to create custom QPRs.
Grantee Orientation Process
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Following the start of the grant period, BSCC staff will conduct a Grantee Orientation in
Sacramento (at a date to be determined later). The purpose of this mandatory 1-day
session is to review the program requirements, invoicing and budget modification
processes, data collection and reporting requirements, evaluation requirements, as well
as other grant management and monitoring activities. Typically, the Project Director,
Financial Officer, and Day-to-Day Contact must attend. Grant recipients may use Prop
64 PH&S Grant funds for travel-related expenditures such as airfare, mileage, meals,
lodging, and other per diem costs. Applicants should include anticipated travel costs in
Travel
Travel is usually warranted when personal contact by project staff is the most
appropriate method of conducting project-related business. Travel to and from training
conferences may also be allowed. The most economical method of transportation, in
terms of direct expenses to the project and the employee's time away from the project,
must be used. Projects are required to include sufficient per diem and travel allocations
for project-related personnel, as outlined in the Grant Agreement, to attend any
mandated BSCC training conferences or workshops outlined in the terms of the
program.
Units of Government
Units of government may follow either their own written travel and per diem policy or
city, district carpool, or garage may budget either the mileage rate established by the
carpool or garage, or the state mileage rate, not to exceed the loaning agency rate.
Non-Governmental Organizations (NGOs)
An NGO receiving BSCC funds must use the California State travel and per diem
policy, unless the g
which case it must be used. Reimbursement is allowed for the cost of commercial
carrier fares, parking, bridge, and road tolls, as well as necessary taxi, bus, and
streetcar fares. This policy applies equally to NGOs that receive grant funds directly
from the BSCC and those that receive grant funds indirectly through a subcontract
with another NGO that received a BSCC grant award.
Out-of-State Travel
Out-of-state travel is restricted and only allowed in exceptional situations. Grantees
must receive written BSCC approval prior to incurring expenses for out-of-state
travel. Even if previously authorized in the Grant Award, grantees must submit to the
BSCC a separate formal request (on grantee letterhead) for approval. Out-of-state
travel requests must include a detailed justification and budget information.
In addition, California prohibits travel, except under specified circumstances, to
states that have been found by the California Attorney General to have
discriminatory laws. The BSCC will not reimburse for travel to these states unless
the travel meets a specific exception under Government Code section 11139.8,
subdivision (c). For additional information, please see: https://oag.ca.gov/ab1887.
Debarment, Fraud, Theft, or Embezzlement
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It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent,
criminal, or other improper use. As such, the BSCC will not enter into contracts or
provide disbursements or reimbursement to applicants that have been:
1. debarred by any federal, state, or local government entities during the period of
debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government
grant funds for a period of three (3) years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has
been no applicable debarment, disqualification, suspension, or removal from a federal,
state or local grant program on the part of the grantee at the time of application and that
the grantee will immediately notify the BSCC should such debarment or conviction
occur during the term of the grant contract.
The BSCC also requires that all grant recipients include, as a condition of award to a
subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will
provide the same assurances to the grant recipient. If a grant recipient wishes to
consider a subgrantee or subcontractor that has been debarred or convicted, the grant
recipient must submit a written request for exception to the BSCC along with supporting
documentation.
All applicants must complete Appendix F certifying they are in compliance with the
Compliance Monitoring Visits
BSCC staff will conduct periodic monitoring of each project to assess whether the
project is in compliance with grant requirements and making progress toward grant
objectives. As needed, monitoring visits may also occur to provide technical assistance
on fiscal, programmatic, evaluative, and administrative requirements. For your
reference, a sample monitoring visit checklist is contained in Appendix G.
Project Funding Information
Grant Period
Successful proposals will be funded for a three-year grant project cycle commencing on
July 1, 2020 and ending on June 30, 2023.
However, additional time (July 1, 2023 through December 31, 2023) is included in the
term of the contract for the sole purposes of:
1) Finalizing and submitting a required Local Evaluation Report, and
2) Finalizing and submitting a required financial audit.
Funding Amount
A total of $24,700,000 in state funding through the State and Local Government Law
Enforcement Account is available for local projects through this RFP. The maximum
amount for which any eligible single applicant may apply is $1 million. Eligible
PART I, Page | 13
collaborativeapplicants may submit one (1) proposalfor a maximum of $2 million,
regardless of the number of local government partners collaborating on the application.
Applicants are encouraged to request only the amount of funds needed to support their
proposal and the amount that can be justified with supporting
documentation/information. All applicants must build their proposal, objectives,
activities, timelines, and budget information for all three (3) years of the grant cycle. For
example, if a single applicant is requesting the maximum award amount of $1,000,000,
the budget detail must clearly illustrate how that $1,000,000 will be allocated across the
entire three (3) years (see Budget Section for instructions).
All project components and activities must link to the intent of the Prop 64
PH&S Initiative - local impacts due to the legalization of cannabis in California.
Funding Distribution and Funding Thresholds
The total available funding of $24,700,000 will be awarded within four categories and
applicants will only compete with other applicants within that category. Recognizing that
different sized jurisdictions have different capacities, resources, and needs, these
categories were established so a percentage of the overall available funding will be set
aside for small, medium, and large counties (and cities within those counties). The
categories and amounts available for each are as follows:
1. Small counties, and all cities within those counties, will compete for 20 percent
(20%) of the total Prop 64 PH&S grant funds, which equates to $4,940,000.
2. Medium counties, and all cities within those counties, will compete for 20 percent
(20%) of the total Prop 64 PH&S grant funds which equates to $4,940,000.
3. Large counties, and all cities within those counties, will compete for 20 percent
(20%) of the total Prop 64 PH&S grant funds which equates to $4,940,000.
The categorization of counties as small, medium, or large is based on county population
figures published by the California Department of Finance (see Appendix H). Cities will
be categorized based on the county they are located.
The remaining 40 percent (40%) of the total Prop 64 PH&S grant funds will be used to
fund the overall highest-rated proposals not funded through the small, medium, and
large county set-aside categories.
4. The highest rated proposals that did not receive an award under the above
categories will compete for the remaining 40 percent (40%), or $9,880,000,
regardless of county size category.
Funds in the small, medium, and large categories will be awarded first. Should there be
a proposal that is only partially funded through a county-size category due to not having
sufficient funds for a full proposal request, those proposals will be fully funded first using
funds within the 40 percent (40%) category.
PART I, Page | 14
If there are not sufficient qualified applicants in anyset-aside county-size category to
exhaust all funds, those funds will be used to augment the 40 percent (40%) highest-
rated category.
PART I, Page | 15
Minimum Score
Applicants must receive at least 50% of the total points available to be considered for
funding (i.e., qualified applicants). See Rating Factors, page 15.
Match Requirement
The Prop 64 PH&S Grant Program does not require matching and/or leveraged funds.
Supplanting
Supplanting is the deliberate reduction in the amount of federal, state, or local funds
being appropriated to an existing program or activity because grant funds have been
awarded for the same purposes.
Supplanting is strictly prohibited for all BSCC grants. BSCC grant funds shall be used to
support new program activities or to augment existing funds which expand current
program activities. BSCC grant funds shall not be used to replace existing funds.
It is the responsibility of the Grantee to ensure that supplanting does not occur. The
Grantee must keep clear and detailed financial records to show that grant funds are
used only for allowable costs and activities.
Project Evaluation Requirements
In addition to quarterly progress reports (QPRs), projects selected for funding will be
required to submit to the BSCC: (1) a Local Evaluation Plan and (2) a Local Evaluation
Report.
Local Evaluation Plan - The purpose of the Local Evaluation Plan (LEP) is to ensure
that projects funded by the BSCC can be evaluated. Applicants will be expected to
include a detailed description of how they plan to assess the effectiveness of the
proposed program in relation to each of its goals and objectives identified in the
proposal. The LEP should describe the evaluation design or model that will be used to
evaluate the effectiveness of the project component(s), with the project goals and the
objectives clearly stated. Applicants should include criteria for both process and
outcome evaluations. Once submitted, any modifications to the LEP must be approved
in advance by the BSCC. More detailed instructions on the LEP will be made available
to successful applicants. See Appendix I for a sample of evaluation components.
Local Evaluation Report - Following project completion, grantees are required to
complete a final Local Evaluation Report (LER) which must be in a format prescribed by
the BSCC. The purpose of the final LER is to determine whether the overall project was
effective in meeting the goals laid out in the LEP. To do this, the grantee must assess
and document the effectiveness of the activities that were implemented. These activities
should have been identified in the previously submitted LEP. More detailed instructions
on the LER will be made available to successful applicants.
Applicants are strongly encouraged to identify research partners early on and include
them in the development of the proposal, to better ensure that the goals and objectives
listed in the proposal are realistic and measurable. Applicants are also strongly
PART I, Page | 16
encouraged (but not required) to use outside evaluators to ensure objective and
impartial evaluations. Specifically, applicants are encouraged to partner with state
universities or community colleges for evaluations. Evaluation planning, oversight, and
reporting activities may be funded by the Prop 64 PH&S Grant Program monies and
should be identified
BSCC Executive Steering Committee Process
Prop 64 PH&S Grant Program Executive Steering Committee
To ensure successful program design and implementation, the BSCC uses Executive
Steering Committees (ESCs) and Advisory Groups to inform decision-making related to
. These committees are composed of subject matter experts and
stakeholders representing both the public and private sectors. The BSCC makes every
attempt to include diverse representation on its ESCs and Advisory Groups - in breadth
of experience, geography, and demographics. ESCs are convened and approved by the
BSCC Board, as the need arises, to carry out specified tasks including the development
of RFPs for grant funds. The Board then approves, rejects, or revises those
recommendations. Members of ESCs are not paid for their time but are reimbursed for
travel expenses incurred to attend meetings.
The Prop 64 PH&S Grant Program ESC includes subject matter experts on education,
public health and safety, environmental impacts, law enforcement, fire protection,
cannabis licensing and cultivation, substance use, mental health, and the criminal and
juvenile justice systems. A list of ESC members can be found in Appendix J.
Conflicts of Interest
Existing law prohibits any grantee, subgrantee, partner, or like party who participated on
the above referenced Prop 64 PH&S Grant Program ESC from receiving funds from the
grants awarded under this RFP. Applicants who are awarded grants under this RFP are
responsible for reviewing the Prop 64 PH&S Grant Program ESC membership roster
and ensuring that no grant dollars are passed through to any entity represented by any
member of the ESC.
PART I, Page | 17
Overview of the RFP Process
Confirmation of Receipt of Proposal
Upon submission of a proposal, applicants will receive a confirmation response from the
BSCC stating the proposal has been received.
Disqualification PLEASE READ THOROUGHLY
ve forward to the ESC for the
Proposal Rating Process and, therefore, will NOT be considered for funding under
this grant.
The following will result in an automatic disqualification:
The applicant is not a county or a city in California.
The applicant does not meet the eligibility criteria for the Prop 64 PH&S Grant
funding (see Eligibility for Funding, page 3).
The funding request for a single application is more than $1 million.
The funding request for a collaborative application is more than $2 million.
An electronic version of the complete proposal package is not received by 5:00
p.m. on Friday, April 3, 2020.
The complete proposal package was not submitted using the BSCC Prop 64
PH&S Grant Program proposal template as provided at the end of this document
including the narrative section formatting requirements set within the template:
o Arial 12-point font
o One-inch margins on all four sides
o 1.5-line spacing
The complete proposal package does not contain all required sections and
attachments:
o Coversheet - accurately completed
o Prop 64 PH&S Grant Program Checklist - completed and signed in blue
ink
o Applicant Information Form - completed and signed in blue ink
o Proposal Abstract
o Proposal Narrative (Project Need, Project Description, & Project
Evaluation)
o Project Work Plan
o Budget Table & Narrative
o Certification of Compliance with BSCC Policies on Debarment, Fraud,
Theft and Embezzlement (Appendix F) completed and signed
o Criteria for Non-Governmental Organizations Receiving Prop 64 PH&S
Grant Funds (Appendix K) completed and signed
o Letter of Eligibility
o Letter(s) of Commitment
The Proposal Abstract exceeds the maximum limit of one (1) numbered page.
The Proposal Narrative Section (Project Need, Project Description, & Project
Evaluation) exceeds the maximum limit of eight (8) numbered pages.
The Proposal Narrative Section contains footnotes, tables, graphs, charts,
graphics and/or website links. (Note: two (2) additional pages are allowed for the
above. See page 21 for instructions.)
PART I, Page | 18
The Project Workplan is not on the template provided.
The Project Workplan exceeds the maximum limit of two (2) numbered pages.
The Budget Table exceeds the maximum limit of one (1) numbered page.
The Budget Narrative exceeds the maximum limit of four (4) numbered pages.
Rating Process
Unless disqualified, proposals will advance to the Proposal Rating Process. The Prop
64 PH&S Grant Program ESC members will read and rate each proposal in accordance
with the prescribed rating factors listed in the table below.
The ESC members will base their scores on how well an applicant addresses the items
listed under each rating factor within the Proposal Narrative and Budget. Following the
Proposal Rating Process, the ESC may convene for a final rater review meeting where
funding recommendations will be finalized for consideration by the BSCC Board.
At the conclusion of this process, applicants will be notified of the funding
recommendations. It is anticipated the BSCC Board will act on the recommendations at
its meeting on June 11, 2020. Applicants and partners are not to contact members of
the ESC nor the BSCC Board to discuss proposals.
Rating Factors
The Rating Factors to be used and the maximum points assigned to each factor are
shown in the table below. Applicants are asked to address each of these factors as a
part of their proposal. The ESC assigned a percent value to each of the Rating Factors,
correlating to its importance (see Percent of Total Value column).
Prop 64 PH&S Grant Program Rating Factors and Point Values
Point Percent of Weighted Rating
Rating Factors
Range Total Value Factor Score
1 Project Need 1 - 5 25% 50
2 Project Description 1 - 5 50% 100
3 Project Evaluation 1 - 5 15% 30
4 Project Budget 1 - 5 10% 20
Maximum Rating Factor Score: 100% 200
scale of 1-5, according to the Sample Scoring Rubric shown below. Each rating factor
of Total Valuermined by
the ESC) associated with each Rating Factor to arrive at the final Weighted Score for
each Rating Factor and then added together for a final overall proposal score.
PART I, Page | 19
PART I, Page | 20
Threshold/Minimum Score
A proposal must meet a threshold of 50%, or minimum score of 100 total points to be
considered for funding. Total points equal the weighted score plus preference points.
Scoring Rubric for 1-5 Point Range
Poor Fair Satisfactory Good Excellent
1 2 3 4 5
The response
The response The response The response
addresses the The response
addresses the addresses the addresses the
criteria in a addresses the
criteria in a very criteria in a criteria in an
non-specific or criteria in an
inadequate substantial outstanding
unsatisfactory adequate way.
way. way. way.
way.
PART I, Page | 21
PART II: PROPOSAL INSTRUCTIONSAND RATING FACTORS
The following section contains pertinent information on how to complete the Request for
Proposal package for the Prop 64 PH&S Grant Program. Submittal instructions are
contained in Part I, page 3.
Proposal Abstract
Proposal Narrative Sections
1. Project Need
2. Project Description
3. Project Evaluation
Project Workplan
Project Budget Table and Budget Narrative
Additional Request for Proposals Information, if applicable
Required Request for Proposals Attachments
1. Letter(s) of Commitment
2. Letter of Eligibility
3. Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft
and Embezzlement
4. Criteria for Non-Governmental Organizations Receiving Prop 64 PH&S
Grant Funds
*** THE REQUEST FOR PROPOSAL PACKAGE CAN BE FOUND
AT THE END OF THIS ENTIRE DOCUMENT. THE PROPOSAL
TEMPLATE IS PROVIDED IN A FILLABLE FORMAT. USING THE TAB
KEY WILL ALLOW THE APPLICANT ACCESS TO THOSE AREAS
REQUIRING INFORMATION. ***
PART II, Page | 22
Proposal Abstract
Instructions: The Proposal Abstract should provide a brief summary of the proposed
project. The Proposal Abstract must be submitted using the BSCC Prop 64 PH&S Grant
Program proposal template (a locked, fillable form) provided at the end of this document
(Arial 12-point font with one-inch margins on all four sides and at 1.5-line spaced) and
cannot exceed one (1) numbered page in length. This section will not be included in
the rating of the Proposal.
Proposal Narrative
The Proposal Narrative should address the Project Need, Project Description, and
Project Evaluation, using each of the section headers exactly as provided in the
proposal template (a locked, fillable form). The Proposal Narrative must be submitted
using the BSCC Prop 64 PH&S Grant Program proposal template provided at the end of
this document (Arial 12-point font with one-inch margins on all four sides and at 1.5-line
spaced) and cannot exceed eight (8) numbered pages in length.
Footnotes are not allowable within the Proposal Narrative section. Sources cited must
be included within Proposal Narrative or may be referenced within the Additional RFP
Information attachment.
It is up to the applicant to determine how best to use the 8-page limit in addressing each
RFP section. If these narrative sections total more than eight (8) pages in length, the
application will be disqualified (see page 14).
Do not include any of the following within your narrative:
Footnotes
Tables;
Graphs;
Charts;
Graphics; or
Website links.
The 8-page limitation for these sections does not include the following mandatory items:
The Cover Sheet;
The Proposal Checklist;
The Applicant Information Form;
The Project Abstract;
The Project Work Plan;
The Budget Table and Budget Narrative; nor
Other required attachments (see Proposal Checklist).
Within each narrative section, address the following bulleted items in a cohesive,
comprehensive, and concise narrative format.
PART II, Page | 23
Rating Criteria for Project Need
Percent of Total Value: 25%
Address the rating factor for Project Need in narrative form as defined below. The response
will be evaluated with a single rating based on a scale of 1-5.
Project Need: The applicant articulated a need that is pertinent to the intent of the grant
program. The elements that are to comprise the Project Need are listed below. Addressing
each element does not in itself merit a high rating; rather, although each element is to be
addressed (when applicable), it is the quality of the response to each that is to be
evaluated.
1.1 Describe the need(s) related to the impact of the passage of Proposition 64.
1.2a Demonstrate how the need(s) is related to Project Purpose Area (PPA) 1 - Youth
Development/Youth Prevention and Intervention.
1.2b Demonstrate how the need(s) is related to other PPA(s) selected (if applicable).
1.3 Describe why the need(s) described above is not met with existing resources.
1.4 Provide relevant qualitative and/or quantitative data with citations in support of the
need(s).
1.5 Describe the process that was used to determine the need(s), including soliciting
input from key stakeholders (e.g., community, public, private).
Rating Criteria for Project Description
Percent of Total Value: 50%
Address the rating factor for Project Description in narrative form as defined below. The
response will be evaluated with a single rating based on a scale of 1-5.
Project Description: The applicant provided a description of the project that is related to
the identified need and the intent of the grant program. The elements that are to comprise
the Project Description are listed below. Addressing each element does not in itself merit a
high rating; rather, although each element is to be addressed, it is the quality of the
response to each that is to be evaluated.
2.1 Describe the proposed project that will address the need(s) discussed in the
Project Needs section. The description should:
Describe the components of the proposed project linked to the mandatory
PPA 1 Youth Development/Youth Prevention and Intervention.
Describe the components of the proposed project linked to other PPAs
selected (if applicable).
Describe the target area and/or population which will be the focus of the
project, including how and why it was selected.
If applicable, provide an estimate of how many individuals will be served
and the process for determining which services/activities an individual/group
will receive.
PART II, Page | 24
Project Description: The applicant provided a description of the project that is related to
the identified need and the intent of the grant program. The elements that are to comprise
the Project Description are listed below. Addressing each element does not in itself merit a
high rating; rather, although each element is to be addressed, it is the quality of the
response to each that is to be evaluated.
2.2 Provide rationale to support the selection of the proposed project which includes
relevant evidence or research supporting its use to address the need as described
in the Project Need section (include citations if appropriate).
2.3 Describe the extent to which the proposed project will utilize existing resources or
projects.
2.4 Describe the experience, staffing, and/or partnerships your organization will use to
implement the proposed project \[Letter(s) of Commitment, if
applicable\]. If partners are to be selected after the grant is awarded, then specify
the process and criteria for selecting those partners.
2.5 Provide a Project Work Plan (Appendix L- Sample) that:
IA
for definitions) that address PPA 1 and other selected PPAs (if applicable)
that are related to the need and intent of the grant.
Identifies how the goals will be achieved in terms of the activities,
responsible staff/partners, and start and end dates.
Is appropriate to the proposed project.
Rating Criteria for Project Evaluation
Percent of Total Value: 15%
Address the rating factor for Project Evaluation in narrative form as defined below. The
response will be evaluated with a single rating based on a scale of 1-5.
Project Evaluation: The applicant described how it will evaluate the effectiveness of the
proposed project. The elements that are to comprise the Project Evaluation are listed
below. Addressing each element does not in itself merit a high rating; rather, although each
element is to be addressed, it is the quality of the response to each that is to be evaluated.
3.1 Describe a plan to determine the staff and/or entity that will conduct the project
evaluation and how evaluation activities will be incorporated in the various phases
of the project (e.g., implementation, service delivery period).
3.2 Identify process and outcome measures that are quantifiable and in line with the
intent of the grant.
3.3 Describe a reasonable plan for monitoring the project to ensure that the project
components are implemented as intended.
3.4 Describe a preliminary plan for how to collect and evaluate baseline and outcome
data related to the outcome measures. Provide for data sharing agreements, if
necessary.
3.5 Describe a research design or methodology that will allow for an assessment of
whether the strategy that was implemented achieved the intended outcomes.
PART II, Page | 25
Proposal Budget
Rating Criteria for Project Budget
Percent of Total Value: 10%
Address the rating factor for Project Budget in narrative form as defined below. The
response will be evaluated with a single rating based on a scale of 1-5.
Project Budget: The applicant provided budget information for the proposed project. The
elements that are to comprise the Project Budget are listed below. Addressing each
element does not itself merit a high rating; rather, although each element is to be
addressed, it is the quality of the response to each that is to be evaluated.
4.1 Provide a complete Budget Table that is appropriate for the proposed project.
4.2 Provide budget narrative that relates the expenses to the proposed project and is
inclusive of all project components and the selected PPA(s).
As part of the application process, applicants are required to submit the RFP Budget
Table and Narrative using the BSCC Prop 64 PH&S Grant Program proposal template
provided at the end of this document (Arial 12-point font with one-inch margins on all
four sides and at 1.5-line spaced).
The Budget Table cannot exceed one (1) numbered page in length.
The Budget Narrative cannot exceed four (4) numbered pages in length.
The Budget sections must be filled out completely and accurately. Applicants are solely
responsible for the accuracy and completeness of the information entered in the Budget
Section. All project costs must be directly related to the objectives and activities of the
project demonstrating how the funds will be used to address the local need(s) due to the
impact of legalizing cannabis in California. The Budget Table must cover the entire 3-
year grant period.
For additional guidance related to grant budgets, refer to the BSCC Grant
Administration Guide, found under Quick Links on the Corrections Planning and Grant
Programs home page: http://www.bscc.ca.gov/s_correctionsplanningandprograms/
Additional RFP Information
Applicants may include a maximum of two (2) additional numbered pages to the
Proposal Package. Identify these pages with the header: Additional RFP Information.
These pages must have a one-inch margin on all four sides and may only include
endnotes, tables, charts, graphs and/or graphics, must be cited/referenced within the
Proposal Narrative, must directly support the Proposal Narrative, and be legible. If
more than two (2) pages are submitted, only the first two (2) will go forward to the
raters.
PART II, Page | 26
PART II, Page | 27
RFP Mandatory Documents
Letter(s) of Commitment
Applicants must include at least one (1) Letter of Commitment as part of the application
package. A Letter(s) of Commitment should express, not only support for the proposed
of the project. There is no required format for the Letter(s) of Commitment; however,
each letter must:
detail the roles and responsibilities of the partnering agency within the Prop 64
PH&S Grant Program.
Letter of Eligibility
Applicants must provide a Letter of Eligibility detailing how the county or city meets the
eligibility criteria (page 3), There is no required format for the Letter of Eligibility;
however, a sample is provided (see Appendix B) and the letter must:
Be on the county or city letterhead
Include the titles of the regulations, ordinances, or amendments to local
government charters
Include the dates the regulations, ordinances, or amendments to local
government charters became enacted/effective
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and
Embezzlement
Please see Appendix F
Criteria for Non-Governmental Organizations Receiving Prop 64 PH&S Grant
Funds
Please see Appendix K.
PART II, Page | 28
APPENDICES
APPENDICES, Page | 29
APPENDIX A
Glossary of Terms Prop 64 PH&S Grant
DEFINITIONS FOR THE PURPOSES OF THE PROPOSITION 64 PUBLIC HEALTH
AND SAFETY GRANT
Banned
Banned is to prohibit, forbid, or bar by a local government.
For the purposes of this RFP, if any one or more of the four (4) cultivation activities below
are true, the local government is ineligible for Prop 64 PH&S funding:
Banned Cultivation
All indoor commercial cultivation (including mixed light cultivation)
All indoor personal cultivation (including mixed light cultivation)
All outdoor commercial cultivation
All outdoor personal cultivation
NOTE: Cultivation of cannabis is not considered banned by a local government if the
local government restricts cultivation activities to specific locations pursuant to local
zoning ordinances or if the local government requires licensure for specific
commercial cultivation activities provided that such restrictions do not result in the
prohibition of all indoor commercial cultivation, indoor personal cultivation, outdoor
commercial cultivation, or outdoor personal cultivation activities within the local
For the purposes of this RFP, if either of the retail sale activities below are true, the local
government is ineligible for Prop 64 PH&S funding:
Banned Retail Sale
Prohibiting establishment of business licensed under Division 10 of the Business
and Professions Code
Prohibiting operation of businesses licensed under Division 10 of the Business and
Professions Code
NOTE: Retail sale of cannabis is not considered banned by a local government if the
local government restricts the retail sale of cannabis to specific locations pursuant to
local zoning ordinances, or if the local government requires licensure for specific retail
sales activities provided that such restrictions do not result in the prohibition of all
Community-based Organization
A community-based organization (CBO) is a nongovernmental organization that provides
services to a community consisting of individuals, groups, or other organizations that
constitute the local or community service population. In the context of the Prop 64 PH&S
Grant Program, a CBO is generally considered to be a non-government, non-law
enforcement organization that provides services individuals that are at risk of involvement
APPENDICES, Page | 30
or already involved with the justice system.In this RFP, CBOs and nonprofit
organizations are referred to as NGOs or Non-Governmental Organizations.
Community-Driven
Community-driven practices are programs and strategies that are derived from the
traditional practices of a particular racial, ethnic, or cultural community and have been
determined effective by the community.
Cultural Relevance
Cultural relevance acknowledges the influence of the youth
the youth
environment. These identity characteristics include racial/ethnic, gender, class, religion,
educational, sexual orientation, gender identity, family heritage, disability, and any other
identity the youth communicates as important.
Every grantee and sub-grantee/sub-recipient that receives Prop 64 PH&S Grant funds
should utilize programs, practices, and approaches that embed cultural relevancy.
Developmentally Appropriate
A service or intervention may be considered developmentally appropriate if it is based on
Evidence-based / Promising Practices
Evidence-based practices are programs and strategies that have been found effective at
improving positive or preventing negative health outcomes, using rigorous scientific
research methods. Programs and strategies may be evidence-based across all
populations, or only for particular cultures and identities.
Promising practices are programs and strategies that have shown some positive results
and potential for improving desired health outcomes. They may have evidence from use
in real-world settings, a strong theoretical framework, and/or expert opinion, but have not
been fully replicated in scientific studies. Depending on the level of scientific evidence,
-informed,-supported," or
actices.
Applicants may find it helpful to review the information on evidence-based practices in
Appendix C of this RFP as well as in the Substance Abuse and Mental Health Services
-Based Practices available at:
www.samhsa.gov/ebpwebguide.
Financial Audit
A financial a
of material misstatement based upon the application of generally accepted accounting
principles.
APPENDICES, Page | 31
MixedLight Cultivation
Mixed light cultivation occurs within a greenhouse, hoop-house, glasshouse,
conservatory, hothouse, or other similar structure and uses a combination of natural and
supplemental artificial lighting.
Service Need Determination
In considering whether to provide diversion services to potential program participants,
service providers receiving funding under this grant must use an approach that is trauma-
informed, culturally relevant and developmentally appropriate. Approaches could include,
but are not limited to, surveys or interviews. Applicants must thoroughly explain and
justify their proposed approach for deciding which youth will be selected or chosen for
program participation. Every applicant must identify some methodology for determining
whether a potential program participant would benefit from services and how youth will be
matched with specific services that provide those benefits.
Trauma
Trauma is an experience that causes intense physical and psychological stress reactions.
It can refer to a single event, multiple events, or a set of circumstances that is
experienced by an individual as physically and emotionally harmful or threatening and
or spiritual well-being.
Trauma-Informed
A Trauma-Informed approach is one in which all parties involved recognize and respond
appropriately to the impact of traumatic stress designed to the youth's individual needs
and ensure the physical and psychological safety of all youth, family members, and staff.
Trauma-informed care is an organizational structure and system framework that involves
understanding, recognizing, and responding to traumatic stress reactions and the effects
of all types of trauma. Trauma-informed care also emphasizes raising awareness and
providing resources about trauma and the impact of trauma on youth, family members
and staff.
Youth
Youth is defined as under the age of 21 (i.e., individuals not of legal age to use and
purchase cannabis products).
EVALUATIVE TERMS
1
Local Evaluation Plan and Local Evaluation Report
The purpose of the Local Evaluation Plan and the Local Evaluation Report is to identify
whether the program achieved its goals and objectives. Outcome measures are designed
measures could include:
1
Justice Research and Statistics Association, Juvenile Justice Evaluation Center. (2003, June). Juvenile
Justice Program Evaluation: An overview (Second Edition) p. 7. Retrieved from
http://www.jrsa.org/pubs/juv-justice/program-evaluation.pdf.
APPENDICES, Page | 32
Results of pre/post surveys (e.g., improvements in the number of high school
graduates or reductions in law enforcement contacts).
Implementation of programs aimed at increasing the number of youth enrolled in
mentoring programs.
Changes in policies that improve access to alcohol and substance use prevention
services for youth.
Goal versus Objective
Goals and objectives are necessary components of the Local Evaluation Plan and the
Project Work Plan. These common terms are sometimes used interchangeably because
both refer to the intended results of program activities. Goals are longer-term than
objectives, more broadly stated and govern the specific objectives to which program
activities are directed.
In proposals, goals are defined by broad statements of what the program intends to
2
accomplish, representing the long-term intended outcome of the program.
3
Examples of goal statements:
To reduce the number of youths who commit serious offenses.
To reduce the number of youths who exhibit a pattern of chronic offending.
To divert youth who commit nonviolent offenses from state juvenile correctional
institutions.
To restore the losses suffered by the victims of crimes.
To make improvements in academic behavior and/or achievement.
To reduce rates of youth substance use in the target area.
Objectives are statements of specific, measurable aims of program activities.Objectives
detail the tasks that must be completed to achieve goals. Descriptions of objectives in the
4
proposals should include three elements:
1) Direction the expected change or accomplishment (e.g., improve, maintain);
2) Timeframe when the objective will be achieved; and
3) Target Population who is affected by the objective.
5
Examples of program objectives:
By the end of the program, drug-addicted youth will recognize the long-term
consequences of drug use.
To place eligible youth in an intensive supervision program within two weeks of
adjudication to ensure their accountability and the community safety.
2
Justice Research and Statistics Association, Juvenile Justice Evaluation Center. (2003, June). Juvenile
Justice Program Evaluation: An overview (Second Edition). Retrieved from http://www.jrsa.org/pubs/juv-
justice/program-evaluation.pdf. See also New York State Division of Criminal Justice Services. A Guide to
Developing Goals and Objectives for Your Program. Retrieved from
http://www.criminaljustice.ny.gov/ofpa/goalwrite.htm.
3
Id. at p. 4.
4
Justice Research and Statistics Association, Juvenile Justice Evaluation Center. (2003, June). Juvenile
Justice Program Evaluation: An overview (Second Edition) p. 5. Retrieved from
http://www.jrsa.org/pubs/juv-justice/program-evaluation.pdf.
5
Id.
APPENDICES, Page | 33
To ensure the youth in this program carry out all the terms of the mediation
agreements they have worked out with their victims by program completion.
To improve the self-discipline and study habits of youth enrolled.
Principles of Effective Intervention
During the past two decades, there has been renewed interest in examining correctional
research. These efforts have been led by researchers such as Gendreau, Andrews,
6
Cullen, Lipsey and others. Much evidence has been generated, leading to the
conclusion that many rehabilitation programs have, in fact, produced significant
reductions in recidivism. The next critical issue became the identification of those
characteristics most commonly associated with effective programs. Through the work of
789
numerous scholars (Andrews et al., 1990; Cullen and Gendreau, 2000; Lipsey 1999),
These principles can be
briefly categorized as the following:
Assess Risk/Needs
Enhance Intrinsic Motivation
Target Interventions
o Risk Principle
o Needs Principle
o Responsivity Principle
o Dosage
o Treatment Principle
Skill Train with Directed Practice
Increase Positive Reinforcement
Engage Ongoing Support in Natural Communities
Measure Relevant Processes/Practices
Provide Measurement Feedback
TERMS DEFINED BY THE PROPOSITION 64 INITIATIVE
Cannabis means all parts of the plant Cannabis sativa L., whether growing or not; the
seeds thereof; the resin extracted from any part of the plant; and every compound,
manufacture, salt, derivative, mixture, or preparation of the plant, its seeds or resin.
Cannabis accessories means any equipment, products or materials of any kind which
are used, intended for use, or designed for use in planting, propagating, cultivating,
growing, harvesting, manufacturing, compounding, converting, producing, processing,
6
For a thorough review of this research, see Cullen, F.T. and B.K. Applegate. 1998. Offender rehabilitation:
Effective correctional intervention. Brookfield, Vt.: Ashgate Darthmouth.
7
Andrews, D.A., I. Zinger, R.D. Hoge, J. Bonta, P. Gendreau and F.T. Cullen. 1990. Does correctional
treatment work? A clinically relevant and psychologically informed meta-analysis. Criminology 28(3):369-
404.
8
Cullen, F.T. and P. Gendreau. 2000. Assessing correctional rehabilitation: Policy, practice, and prospects.
In Criminal justice 2000: Volume 3 Policies, processes, and decisions of the criminal justice system, ed.
J. Horney, 109-175. Washington, D.C.: U.S. Department of Justice, National Institute of Justice.
9
Lipsey, M.W. 1999. Can intervention rehabilitate serious delinquents? The Annuals of the American
Academy of Political and Social Science, 564(2):142-166.
APPENDICES, Page | 34
preparing, testing, analyzing, packaging, repackaging, storing, smoking, vaporizing, or
containing cannabis, or for ingesting, inhaling, or otherwise introducing cannabis or
cannabis products into the human body. (Health & Saf. Code, § 11018.2.)
Cannabis products means cannabis that has undergone a process whereby the plant
material has been transformed into a concentrate, including, but not limited to,
concentrated cannabis, or an edible or topical product containing cannabis or
concentrated cannabis and other ingredients. (Health & Saf. Code, § 11018.1.)
Commercial marijuana activity includes the cultivation, possession, manufacture,
distribution, processing, storing, laboratory testing, labeling, transportation, distribution,
delivery or sale of marijuana and marijuana products as provided for in this division.
Cultivation means any activity involving the planting, growing, harvesting, drying, curing,
grading, or trimming of marijuana.
Delivery means the commercial transfer of marijuana or marijuana products to a
customer. Delivery also includes the use by a retailer of any technology platform owned
and controlled by the retailer, or independently licensed under this division, that enables
customers to arrange for or facilitate the commercial transfer by a licensed retailer of
marijuana or marijuana products.
Distribution means the procurement, sale, and transport of marijuana and marijuana
products between entities licensed pursuant to this division.
License means a state license issued under Section 26001 of the Business and
Professions Code.
Licensee means any person or entity holding a license under Section 26001 of the
Business and Professions Code.
Licensing authority means the state agency responsible for the issuance, renewal, or
reinstatement of the license, or the state agency authorized to take disciplinary action
against the licensee.
Local government (jurisdiction) means a city, county, or city and county.
Manufacture means to compound, blend, extract, infuse, or otherwise make or prepare a
marijuana product.
Manufacturer means a person that conducts the production, preparation, propagation, or
compounding of marijuana or marijuana products either directly or indirectly or by
extraction methods, or independently by means of chemical synthesis, or by a
combination of extraction and chemical synthesis at a fixed location that packages or
repackages marijuana or marijuana products or labels or re-labels its container, that
holds a state license pursuant to this division.
APPENDICES, Page | 35
Marijuanahas the same meaning as Cannabis(see above).
Nursery means a licensee that produces only clones, immature plants, seeds, and other
agricultural products used specifically for the planting, propagation, and cultivation of
marijuana.
Operation means any act for which licensure is required under the provisions of this
division, or any commercial transfer of marijuana or marijuana products.
Package means any container or receptacle used for holding marijuana or marijuana
products.
Purchaser means the customer who is engaged in a transaction with a licensee for
purposes of obtaining marijuana or marijuana products.
Sell, sale, and to sell includes any transaction whereby, for any consideration, title to
marijuana is transferred from one person to another, and includes the delivery of
marijuana or marijuana products pursuant to an order placed for the purchase of the
same and soliciting or receiving an order for the same, but does not include the return of
marijuana or marijuana products by a licensee to the licensee from whom such marijuana
or marijuana product was purchased.
APPENDICES, Page | 36
APPENDIX B
SAMPLE: Letter of Eligibility
Before grants can be awarded funds and receive an executed contract under the
Proposition 64 Public Health and Safety Grant Program, the applying local jurisdiction
(and all jurisdictions within a collaborative proposal) must assure they do not ban the
following activities. Below is sample assurance language that, at a minimum, must be
included in the Letter of Eligibility submitted to the Board of State and Community
Corrections.
As an applicant, our jurisdiction(s) does not ban (i.e., prohibit, forbid, or bar):
All indoor commercial cultivation (including mixed light cultivation)
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
All indoor personal cultivation (including mixed light cultivation)
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
All outdoor commercial cultivation
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
All outdoor personal cultivation
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
Establishment of business(es) licensed under Division 10 of the Business and
Professions Code
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
Operation of businesses licensed under Division 10 of the Business and Professions
Code
Regulation(s), ordinance(s), and or amendment(s) to our local government
charter(s) that ensure the above are true- <provide information including
enacted/effective date(s)>.
APPENDICES, Page | 37
Documentation detailed above willbe provided to the BSCC upon request.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE
STREET ADDRESS
CITY STATE ZIP CODE
TELEPHONE NUMBER EMAIL ADDRESS
AUTHORIZED OFFICER SIGNATURE (Blue Ink Only)
DATE
X
APPENDICES, Page | 38
APPENDIX C
Evidence-Based Resources
The websites provided below may be useful to applicants in the proposal development
process. This list is not exhaustive and it is offered as a suggested starting point for
applicants to use in researching evidence-based programs, practices, and strategies.
Blueprints for Violence Prevention
http://www.colorado.edu/cspv/blueprints/index.html
Board of State and Community Corrections
http://www.bscc.ca.gov/s_web-basedresourcesonevidence-basedpractices/
California Institute of Behavioral Health Solutions
http://www.cibhs.org/evidence-based-practices-0
Coalition for Evidence-Based Policy
http://evidencebasedprograms.org/
CrimeSolutions.gov
http://www.crimesolutions.gov/
Evaluating Drug Control and System Improvement Projects
Guidelines for Project Supported by the Bureau of Justice Assistance
https://www.bja.gov/evaluation/guide/documents/nijguide.html
Justice Research and Statistic Association
http://www.jrsa.org/
National Child Traumatic Stress Network
https://www.NCTSN.Org
National Criminal Justice Reference Service (NCJRS)
-
report prepared by Peter Greenwood
and Youth Violence Policy, 2010.
https://www.ncjrs.gov/App/Publications/abstract.aspx?ID=255934
National Institute of Corrections
http://nicic.gov/Library/
National Reentry Resource Center
http://nationalreentryresourcecenter.org/
Office of Justice Programs Crime Solutions.gov
http://www.CrimeSolutions.gov
APPENDICES, Page | 39
Office of Juvenile Justice and Delinquency Prevention Model Program Guide
http://www.ojjdp.gov/mpg/
Promising Practices Network
http://www.promisingpractices.net/
Reducing Recidivism to Increase Public Safety: A Cooperative Effort by Courts and
Probation Hon, J. Richard Couzens, Placer County Superior Court (Ret.)
http://www.courts.ca.gov/documents/EVIDENCE-BASED-PRACTICES-Summary-6-27-
11.pdf
Substance Abuse and Mental Health Services Administration
www.samhsa.gov/ebpwebguide
The National Documentation Centre on Drug Use
http://www.drugsandalcohol.ie/3820//
Washington State Institute for Public Policy
http://www.wsipp.wa.gov/
APPENDICES, Page | 40
APPENDIX D
SAMPLE: Grant Agreement
AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable)
STANDARD AGREEMENT
STD 213 (Rev 03/2019)
BSCC XXX-20
1. This Agreement is entered into between the Contracting Agency and the Contractor named below:
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTOR NAME
GRANTEE NAME
2. The term of this Agreement is:
START DATE
JULY 1, 2020
THROUGH END DATE
DECEMBER 31, 2023
3. The maximum amount of this Agreement is:
$000,000.00
4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are
by this reference made a part of the Agreement.
EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 5
Proposition 64 Public Health & Safety (Prop 64 PH&S) Grant Request for Proposals
Attachment 1* *xx
Attachment 2 Prop 64 PH&S Grant Proposal xx
Appendix A Prop 64 PH&S Executive Steering Committee 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Program Funds 2
* This item is hereby incorporated by reference and can be viewed at: ǣǣǣǣǣǣǣǣǣ
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
GRANTEE NAME
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
PRINTED NAME OF PERSON SIGNING TITLE
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
BOARD OF STATE AND COMMUNITY CORRECTIONS
CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833
PRINTED NAME OF PERSON SIGNING TITLE
RICARDO GOODRIDGE Deputy Director
CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED
APPENDICES, Page | 41
Name of Grantee
BSCC XXX-20
EXHIBIT A: SCOPE OF WORK
1. GRANT AGREEMENT PROPOSITION 64 PUBLIC HEALTH AND SAFETY GRANT
This Grant Agreement is between the State of California, Board of State and Community
Corrections (hereafter referred to as BSCC) and ___________________________________
(hereafter referred to as the Grantee).
2. PROJECT SUMMARY AND ADMINISTRATION
A. The Fiscal Year 2019-20 State Budget includes funding in the amount of $24.7 million for
local assistance grants for the Proposition 64 Public Health and Safety (Prop 64 PH&S)
Grant Program, to be administered by the Board of State and Community Corrections
(BSCC).
The purpose of this grant program is to fund projects that assist with law enforcement
efforts, fire protection efforts, or other local projects addressing public health and safety
associated with the implementation of the Control, Regulate and Tax Adult Use of
Marijuana Act (AUMA).
B. Grantee agrees to administer the project in accordance with Attachment 1: Prop 64 PH&S
Grant Program Request for Proposals (incorporated by reference) and Attachment 2:
Grant Proposal, which are attached and hereto and made part of this agreement.
3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for
administration of the Grant Agreement and shall have authority to make determinations
relating to any controversies that may arise under or regarding the interpretation,
performance, or payment for work performed under this Grant Agreement.
B.
Authorized Officer with legal authority to sign:
Name:
Title:
Address:
Phone:
Designated Financial Officer authorized to receive warrants:
Name:
Title:
Address:
Phone:
Email:
Project Director authorized to administer the project:
Name:
Title:
Address:
Phone:
Email:
APPENDICES, Page | 42
Name of Grantee
BSCC XXX-20
EXHIBIT A: SCOPE OF WORK
C. Either party may change its project representatives upon written notice to the other party.
D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or
she has full legal authority to bind the entity for which he or she signs.
4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as
described in Attachment 1: Prop 64 PH&S Grant Program Request for Proposals and
Attachment 2: Grant Proposal.
5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These
reports, which will describe progress made on program objectives and include required
data, shall be submitted according to the following schedule:
Quarterly Progress Report Periods Due no later than:
1. July 1, 2020 to September 30, 2020 November 15, 2020
2. October 1, 2020 to December 31, 2020 February 15, 2021
3. January 1, 2021 to March 31, 2021 May 15, 2021
4. April 1, 2021 to June 30, 2021 August 15, 2021
5. July 1, 2021 to September 30, 2021 November 15, 2021
6. October 1, 2021 to December 31, 2021 February 15, 2022
7. January 1, 2022 to March 31, 2022 May 15, 2022
8. April 1, 2022 to June 30, 2022 August 15, 2022
9. July 1, 2022 to September 30, 2022 November 15, 2022
10. October 1, 2022 to December 31, 2022 February 15, 2023
11. January 1, 2023 to March 31, 2023 May 15, 2023
12. April 1, 2023 to June 30, 2023 August 15, 2023
Note: Project activity period ends June 30, 2023. The period of July 1, 2023 to
December 31, 2023 is for completion of Final Local Evaluation Report and the
financial audit only.
B. Evaluation Documents Due no later than:
1. Local Evaluation Plan November 1, 2020
2. Final Local Evaluation Report December 31, 2023
C. Other Due no later than:
Financial Audit December 31, 2023
6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate
documentation of all actions taken with respect to the project, including copies of this
Grant Agreement, approved program/budget modifications, financial records and required
reports.
APPENDICES, Page | 43
Name of Grantee
BSCC XXX-20
EXHIBIT A: SCOPE OF WORK
B. The Grantee shall establish separate accounting records and maintain documents and
other evidence sufficient to properly reflect the amount, receipt, and disposition of all
project funds, including grant funds and any matching funds by the Grantee and the total
cost of the project. Source documentation includes copies of all awards, applications,
approved modifications, financial records and narrative reports.
C. Personnel and payroll records shall include the time and attendance reports for all
individuals reimbursed under the grant, whether they are employed full-time or part-time.
Time and effort reports are also required for all subcontractors and consultants.
D. The grantee shall maintain documentation of donated goods and/or services, including the
basis for valuation.
E. Grantee agrees to protect records adequately from fire or other damage. When records
records stored must be on hand and ready access must be assured.
F. All Grantee records relevant to the project must be preserved a minimum of three (3)
years after closeout of the grant project and shall be subject at all reasonable times to
inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the
BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the
records has been started before the expiration of the three-year period, the records must
be retained until the completion of the action and resolution of all issues which arise from
it or until the end of the regular three-year period, whichever is later.
7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on
the Prop 64 PH&S Executive Steering Committee (See Contract Appendix A) from
receiving funds from the Prop 64 PH&S grants awarded under this RFP. Applicants who
are awarded grants under this RFP are responsible for reviewing the Prop 64 PH&S ESC
membership roster (see Contract Appendix A) and ensuring that no grant dollars are
passed through to any entity represented by the members of the Prop 64 PH&S ESC.
B. In cases of an actual conflict of interest with an ESC member, the Board may revoke the
grant award and legal consequences could exist for the parties involved, including, but not
limited to, repayment of the grant award.
APPENDICES, Page | 44
Name of Grantee
BSCC XXX-20
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
1. INVOICING AND PAYMENTS (Grantee will select monthly or quarterly)
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to
the BSCC that outlines actual expenditures claimed for the invoicing period.
Quarterly Invoicing Periods: Due no later than:
1. July 1, 2020 to September 30, 2020 November 15, 2020
2. October 1, 2020 to December 31, 2020 February 15, 2021
3. January 1, 2021 to March 31, 2021 May 15, 2021
4. April 1, 2021 to June 30, 2021 August 15, 2021
5. July 1, 2021 to September 30, 2021 November 15, 2021
6. October 1, 2021 to December 31, 2021 February 15, 2022
7. January 1, 2022 to March 31, 2022 May 15, 2022
8. April 1, 2022 to June 30, 2022 August 15, 2022
9. July 1, 2022 to September 30, 2022 November 15, 2022
10. October 1, 2022 to December 31, 2022 January 15, 2023
11. January 1, 2023 to March 31, 2023 May 15, 2023
12. April 1, 2023 to June 30, 2023 August 15, 2023
Final Invoicing Periods*: Due no later than:
13. July 1, 2023 to September 30, 2023 November 15, 2023
14. October 1, 2023 to December 31, 2023 February 15, 2024
*Note: Only expenditures associated with completion of the Final Local Evaluation
Report and the financial audit may be included on these last two invoices.
B. All project expenditures (excluding costs associated with the completion of the Final Local
Evaluation Report and the financial audit) must be incurred by the end of the grant project
period, June 30, 2023, and included on the invoice due August 15, 2023. Project
expenditures incurred after June 30, 2023 will not be reimbursed.
C. The Final Local Evaluation Report is due to BSCC by December 31, 2023. Expenditures
incurred solely for the completion of the Final Local Evaluation Report during the period of
July 1, 2023 to December 31, 2023 must be submitted on the invoice due February 15,
2024. Supporting fiscal documentation will be required for all expenditures claimed during the
Final Invoicing Periods and must be submitted with your final invoice due no later than February
15, 2024.
D. The financial audit is due to BSCC by December 31, 2023. Expenditures incurred solely for
the completion of the financial audit during the period of July 1, 2023 through December
31, 2023 must be submitted on the invoice due February 15, 2024. Supporting fiscal
documentation will be required for all expenditures claimed during the Final Invoicing Periods and
must be submitted with your final invoice due no later than February 15, 2024.
E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are
not expended or requested during the invoicing period.
F
expenditures. Grantees are required to maintain supporting documentation for all
expenditures on the project site for the life of the grant and make it readily available for
review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.
APPENDICES, Page | 45
Name of Grantee
BSCC XXX-20
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
APPENDICES, Page | 46
Name of Grantee
BSCC XXX-20
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.
Grantee waives any and all claims against the BSCC, and the State of California on
account of project costs that may exceed the sum of the grant award.
B. Under no circumstance will a budget item change be authorized that would cause the
project to exceed the amount of the grant award identified in this Grant Agreement.
3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid and enforceable only if sufficient funds are made available
through the Proposition 64 Initiative (the Control, Regulate and Tax Adult Use of
Marijuana Act) via the State and Local Government Law Enforcement Account. On or
th
before July 15 of each fiscal year, the State Controller shall deposit funds derived from
Proposition 64 taxes into the State and Local Government Law Enforcement Account
pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3). The grantee
this agreement is contingent upon the availability of sufficient funding made available to
the BSCC pursuant to Revenue and Taxation Code section 34019, subdivision (f)(3)(C).
B. If Prop 64 PH&S funding is reduced or falls below estimates contained within the Prop 64
PH&S Request for Proposals, the BSCC shall have the option to either cancel this Grant
Agreement with no liability occurring to the BSCC or offer an amendment to this
agreement to the Grantee to reflect a reduced amount.
C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to
an amendment in accordance with the option provided by Paragraph 3(B), it is mutually
agreed that the Grant Agreement shall have no further force and effect. In this event, the
BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any
other considerations under this Agreement and Grantee shall not be obligated to perform
any provisions of this Grant Agreement except that Grantee shall be required to maintain
all project records required by Paragraph 6 of Exhibit A for a period of three (3) years
following the termination of this agreement.
4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs.
Administration Guide, which can be found under Quick Links here:
http://www.bscc.ca.gov/s_correctionsplanningandprograms.php
The provisions of the BSCC Grant Administration Guide are incorporated by reference
into this agreement and Grantee shall be responsible for adhering to the requirements set
forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide
and this agreement conflict, the language in this agreement shall prevail.
B. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual
expenditures for eligible project costs.
C. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible
project costs or an amount equal to any grant funds expended by the Grantee in violation
of the terms, provisions, conditions or commitments of this Grant Agreement.
APPENDICES, Page | 47
Name of Grantee
BSCC XXX-20
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
D. Grant funds must be used to support new program activities or to augment existing funds
that expand current program activities. Grant funds shall not replace (supplant) any
federal, state and/or local funds that have been appropriated for the same purpose.
Violations can result in recoupment of monies provided under this grantor suspension of
future program funding through BSCC grants.
5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code
Chapter 4.5, commencing with Section 927.
6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant
Agreement in the event the Grantee has materially and substantially breached the terms
and conditions of this Grant Agreement.
B. At such time as the balance of state funds allocated to the Grantee reaches five percent
(5%), the BSCC may withhold that amount as security, to be released to the Grantee upon
compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and
3) submittal and approval of any additional required reports, including but not limited to
the Final Local Evaluation Report and the financial audit.
C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If
grant funds have been provided for costs subsequently deemed ineligible, the BSCC may
either withhold an equal amount from future payments to the Grantee or require
repayment of an equal amount to the State by the Grantee.
D.
Director or designee shall notify the Grantee of the reasons for withholding and advise the
Grantee of the time within which the Grantee may remedy the failure or violation leading
to the withholding.
APPENDICES, Page | 48
Name of Grantee
BSCC XXX-20
EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
7. PROJECT BUDGET
GRANT
PROPOSED BUDGET
FUNDS
LINE ITEMS
REQUESTED
1. Salaries and Benefits $
2. Services and Supplies $
3. Professional Services $
4. Non-Governmental Organizations
$
(NGO) Contracts
5. Indirect Costs / Administrative
$
Overhead (may not exceed 10% of
grant award)
6. Equipment / Fixed Assets $
7. Data Collection / Enhancement $
8. Program Evaluation $
9. Sustainability Planning $
10. Other (include travel & training costs) $
11. Financial Audit $
TOTAL $
APPENDICES, Page | 49
Name of Grantee
BSCC XXX-20
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
1.APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by
the Department of General Services, if required. Contractor may not commence performance until
such approval has been obtained.
2.AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless
made in writing, signed by the parties and approved as required. No oral understanding or
Agreement not incorporated in the Agreement is binding on any of the parties.
3.ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part,
without the consent of the State in the form of a formal written amendment.
4.AUDIT: Contractor agrees that the awarding department, the Department of General Services, the
Bureau of State Audits, Department of Finance or their designated representative shall have the
right to review and to copy any records and supporting documentation pertaining to the
performance of this Agreement. Contractor agrees to maintain such records for possible audit for a
minimum of three (3) years after final payment, unless a longer period of records retention is
stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business
hours and to allow interviews of any employees who might reasonably have information related to
such records. Further, Contractor agrees to include a similar right of the State to audit records and
interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7,
Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5.INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its
officers, agents and employees from any and all claims and losses accruing or resulting to any and
all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation
furnishing or supplying work services, materials, or supplies in connection with the performance of
this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or
corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6.DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any
dispute.
7.TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any
payments should the Contractor fail to perform the requirements of this Agreement at the time and
in the manner herein provided. In the event of such termination the State may proceed with the
work in any manner deemed proper by the State. All costs to the State shall be deducted from any
sum due the Contractor under this Agreement and the balance, if any, shall be paid to the
Contractor upon demand.
8.INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the
performance of this Agreement, shall act in an independent capacity and not as officers or
employees or agents of the State.
9.RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the
minimum, if not exact, percentage of post-consumer material as defined in the Public Contract
Code Section 12200, in products, materials, goods, or supplies offered or sold to the State
regardless of whether the product meets the requirements of Public Contract Code Section 12209.
With respect to printer or duplication cartridges that comply with the requirements of Section
12156(e), the certification required by this subdivision shall specify that the cartridges so comply
(Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its
subcontractors
APPENDICES, Page | 50
Name of Grantee
BSCC XXX-20
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
creed, color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital status,
sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran
status. Contractor shall insure that the evaluation and treatment of employees and applicants for
employment are free of such discrimination. Contractor and subcontractors shall comply with the
provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5,
Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and
the regulations or standards adopted by the awarding state agency to implement such article.
Contractor shall permit access by representatives of the Department of Fair Employment and
Housing and the awarding state agency upon reasonable notice at any time during the normal
ts books, records, accounts,
and all other sources of information and its facilities as said Department or Agency shall require to
ascertain compliance with this clause. Contractor and its subcontractors shall give written notice
of their obligations under this clause to labor organizations with which they have a collective
bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the
document CCC 04/2017 (http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx)
are hereby incorporated by reference and made a part of this Agreement by this reference as if
attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in
compensation for all of Contractor's expenses incurred in the performance hereof, including travel,
per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the
laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these
services or goods are obtained by means of a competitive bid, the Contractor shall comply with the
requirements of the Government Codes Sections set out below.
A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or
materials by the State or any of its political subdivisions or public agencies on whose behalf
the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of
the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public
purchase. Government Code Section 4550.
B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
APPENDICES, Page | 51
Name of Grantee
BSCC XXX-20
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Business and Professions Code), arising from purchases of goods, materials, or services by
the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made
and become effective at the time the purchasing body tenders final payment to the bidder.
Government Code Section 4552.
C. If an awarding body or public purchasing body receives, either through judgment or settlement,
a monetary recovery for a cause of action assigned under this chapter, the assignor shall be
entitled to receive reimbursement for actual legal costs incurred and may, upon demand,
recover from the public body any portion of the recovery, including treble damages, attributable
to overcharges that were paid by the assignor but were not paid by the public body as part of
the bid price, less the expenses incurred in obtaining that portion of the recovery. Government
Code Section 4553.
D. Upon demand in writing by the assignor, the assignee shall, within one year from such
demand, reassign the cause of action assigned under this part if the assignor has been or may
have been injured by the violation of law for which the cause of action arose and (a) the
assignee has not been injured thereby, or (b) the assignee declines to file a court action for the
cause of action. See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor
acknowledges in accordance with Public Contract Code 7110, that:
A. The contractor recognizes the importance of child and family support obligations and shall fully
comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part
5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment
orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is
unenforceable or held to be unenforceable, then the parties agree that all other provisions of this
Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000,
the Contractor shall give priority consideration in filling vacancies in positions funded by the
Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in
accordance with Pub. Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING
REQUIREMENTS:
A. If for this Contract Contractor made a commitment to achieve small business participation, then
Contractor must within 60 days of receiving final payment under this Contract (or within such
other time period as may be specified elsewhere in this Contract) report to the awarding
department the actual percentage of small business participation that was achieved. (Govt.
Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business
enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment
under this Contract (or within such other time period as may be specified elsewhere in this
Contract) certify in a report to the awarding department: (1) the total amount the prime
Contractor received under the Contract; (2) the name and address of the DVBE(s) that
APPENDICES, Page | 52
Name of Grantee
BSCC XXX-20
EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
participated in the performance of the Contract; (3) the amount each DVBE received from the
prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and
(5) the actual percentage of DVBE participation that was achieved. A person or entity that
knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. &
Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then
the following statement is incorporated: It is unlawful for any person engaged in business within
Business and Professions Code. (PCC 10344(e).)
APPENDICES, Page | 53
Name of Grantee
BSCC XXX-20
Page x of x
EXHIBIT D
SAMPLE - SPECIAL TERMS AND CONDITIONS
1.
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review
and approval by the BSCC are solely for the purpose of proper administration of grant
funds and shall not be
B. Grantee is responsible for the performance of all project activities identified in Attachment
1: Prop 64 PH&S Request for Proposals and Attachment 2: Grant Proposal/Application for
Funding.
C. Grantee shall immediately advise the BSCC of any significant problems or changes that
arise during the course of the project.
2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws
of the State of California. Grantee shall at all times comply with all applicable State laws,
rules and regulations, and all applicable local ordinances.
B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by
the Grantee in Attachment 1: Prop 64 PH&S Request for Proposal and Attachment 2:
Grant Proposal/Application for Funding, documents, amendments, approved
modifications, and communications filed in support of its request for grant funds.
C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay
all charges and fees, and give all notices necessary or incidental to the due and lawful
proceeding of the project work.
3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract
for services needed to implement and/or support program activities. Grantee agrees that
in the event of any inconsistency betwe
with a subcontractor, the language of this Grant Agreement will prevail.
B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual
relation between the BSCC and any subcontractors, and no subcontract shall relieve the
Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as
fully responsible to the BSCC for the acts and omissions of its subcontractors and of
persons either directly or indirectly employed by any of them as it is for the acts and
omissions of persons directly employed by the Grantee. The Grantee's obligation to pay
its subcontractors is an independent obligation from the BSCC's obligation to make
payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to
enforce the payment of any moneys to any subcontractor.
C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated
in the Prop 64 PH&S RFP and described in Contract Appendix B.
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and
fidelity bonds, as is customary and appropriate, will be obtained.
E. Grantee agrees to place appropriate language in all subcontracts for work on the project
requiring the G
APPENDICES, Page | 54
Name of Grantee
BSCC XXX-20
Page x of x
EXHIBIT D
SAMPLE - SPECIAL TERMS AND CONDITIONS
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence
accepted accounting principles. Adequate supporting documentation shall be
maintained in such detail so as to permit tracing transactions from the invoices, to the
accounting records, to the supporting documentation. These records shall be
maintained for a minimum of three (3) years after the acceptance of the final grant
project audit under the Grant Agreement and shall be subject to examination and/or
audit by the BSCC or designees, state government auditors or designees, or by
federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available
Services, the Department of Finance, California State Auditor, and their designated
representatives during the course of the project and for a minimum of three (3) years
after acceptance of the final grant project audit. The Subcontractor shall provide
suitable facilities for access, monitoring, inspection, and copying of books and records
related to the grant-funded project.
4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable
access to project activities, sites, staff and documents at all reasonable times during the grant
period including those maintained by subcontractors. Access to program records will be made
available by both the grantee and the subcontractors for a period of three (3) years following
the end of the grant period.
5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this
Grant Agreement shall be in accordance with generally accepted government accounting
principles and practices, and adequate supporting documentation shall be maintained in
such detail as to provide an audit trail. Supporting documentation shall permit the tracing
of transactions from such documents to relevant accounting records, financial reports and
invoices.
B. Grantees are required to provide the BSCC with a financial audit within no later than the
end of the contract term (December 31, 2023). The financial audit shall be performed by a
Certified Public Accountant or a participating county or city auditor that is organizationally
ial management functions.
Expenses for this final audit may be reimbursed for actual costs up to $25,000.
C. The BSCC reserves the right to call for a program or financial audit at any time between
the execution of this Grant Agreement and three years following the end of the grant
period. At any time, the BSCC may disallow all or part of the cost of the activity or action
determined to not be in compliance with the terms and conditions of this Grant Agreement
or take other remedies legally available.
6. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from
the BSCC. Changes may include modification to project scope, changes to performance
measures, compliance with collection of data elements, and other significant changes in the
APPENDICES, Page | 55
Name of Grantee
BSCC XXX-20
Page x of x
EXHIBIT D
SAMPLE - SPECIAL TERMS AND CONDITIONS
budget or program components contained in the Application for Funding. Changes shall not
be implemented by the project until authorized by the BSCC.
7. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and
prior to completion of project upon action or inaction by the Grantee that constitutes a
material and substantial breech of this Grant Agreement. Such action or inaction includes
but is not limited to:
2) substantial alteration of the scope of the grant project without prior written approval of
the BSCC;
3) refusal or inability to complete the grant project in a manner consistent with
Attachment 1: Prop 64 PH&S Request for Proposal/Application for Funding, or
approved modifications;
4) failure to provide the required local match share of the total project costs; and
5) failure to meet prescribed assurances, commitments, recording, accounting, auditing,
and reporting requirements of the Grant Agreement.
B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the
Grantee at least 30 calendar days written notice stating the reasons for termination and
effective date thereof. The Grantee may appeal the termination decision in accordance
with the instructions listed in Exhibit D: Special Terms and Conditions, Number 8.
Settlement of Disputes.
8. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If
the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and
Grant Programs Division Deputy Director a written demand for a final decision regarding
the disposition of any dispute between the parties arising under, related to, or involving
fully supported by factual
information. The BSCC Corrections Planning and Grant Programs Division Deputy
ion is not rendered within 30 days
Corrections Planning and Grant Programs Division Deputy Director, the Grantee may
appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-
day period in the event no decision is rendered), to the BSCC Executive Director, who
shall have 45 days to render a final decision. If the Grantee does not appeal the decision
of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the
decision shall be conclusive and binding regarding the dispute and the Contractor shall be
barred from commencing an action in court, or with the Victims Compensation
B. Pending the final resolution of any dispute arising under, related to or involving this Grant
Agreement, Grantee agrees to diligently proceed with the performance of this Grant
Agreement, including the providing of services in accordance with the Grant Agreement.
this Grant Agreement shall be considered a material breach of this Grant Agreement.
APPENDICES, Page | 56
Name of Grantee
BSCC XXX-20
Page x of x
EXHIBIT D
SAMPLE - SPECIAL TERMS AND CONDITIONS
C. Any final decision of the State shall be expressly identified as such, shall be in writing, and
shall be signed by the Executive Director, if an appeal was made. If the Executive Director
fails to render a f
Grantee commences an action in a court of competent jurisdiction to contest such
decision within 90 days following the date of the final decision or one (1) year following the
accrual of the cause of action, whichever is later.
D. The dates of decision and appeal in this section may be modified by mutual consent, as
applicable, excepting the time to commence an action in a court of competent jurisdiction.
9. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee
acknowledges that applicability of Government Code §§16654 through 16649 to this Grant
Agreement and agrees to the following:
A. No State funds received under the Grant Agreement will be used to assist, promote or
deter union organizing.
B. Grantee will not, for any business conducted under the Grant Agreement, use any State
property to hold meetings with employees or supervisors, if the purpose of such meetings
is to assist, promote or deter union organizing, unless the State property is equally
available to the general public for holding meetings.
C. If Grantee incurs costs or makes expenditures to assist, promote or deter union
organizing, Grantee will maintain records sufficient to show that no reimbursement from
State funds has been sought for these costs, and that Grantee shall provide those records
to the Attorney General upon request.
10. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver
is contrary to law, provided that any such waiver shall be in writing and signed by the party
making such waiver
APPENDICES, Page | 57
APPENDIX E
SAMPLE: Governing Board Resolution
Before grant funds can be reimbursed, a grantee must either (1) submit a resolution from
its Governing Board that delegates authority to the individual authorized to execute the
grant agreement or (2) provide sufficient documentation indicating that the prospective
grantee has been vested with plenary authority to execute grant agreements (e.g., a City
Council or County Board of Supervisors delegating such authority to an Agency head).
Below is assurance language that, at a minimum, must be included in the resolution
submitted to the Board of State and Community Corrections.
WHEREAS the (insert name of Local Government) desires to participate in the
Proposition 64 Public Health and Safety Grant Program funded through the California
State and Local Government Law Enforcement Account and administered by the Board
of State and Community Corrections (hereafter referred to as the BSCC).
NOW, THEREFORE, BE IT RESOLVED that the (insert title of designated official) be
authorized on behalf of the (insert name of Governing Board) to submit the grant
proposal for this funding and sign the Grant Agreement with the BSCC, including any
amendments thereof.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to
supplant expenditures controlled by this body.
BE IT FURTHER RESOLVED that the (insert name of Local Government) agrees to
abide by the terms and conditions of the Grant Agreement as set forth by the BSCC.
Passed, approved, and adopted by the (insert name of Governing Board) in a meeting
thereof held on (insert date) by the following:
Ayes:
Notes:
Absent:
Signature: _______________________________________ Date: _________________
Typed Name and Title: ___________________________________________________
ATTEST: Signature: _______________________________ Date: _________________
Typed Name and Title: ___________________________________________________
APPENDICES, Page | 58
APPENDIX F
Certification of Compliance with BSCC Policies
Regarding Debarment, Fraud, Theft, and Embezzlement
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent,
criminal, or other improper use. As such, the Board will not enter into contracts or provide
reimbursement to applicants that have been:
1. debarred by any federal, state, or local government entities during the period of
debarment; or
2. convicted of fraud, theft, or embezzlement of federal, state, or local government
grant funds for a period of three years following conviction.
Furthermore, the BSCC requires grant recipients to provide an assurance that there has
been no applicable debarment, disqualification, suspension, or removal from a federal,
state or local grant program on the part of the grantee at the time of application and that
the grantee will immediately notify the BSCC should such debarment or conviction occur
during the term of the Grant contract.
BSCC also requires that all grant recipients include, as a condition of award to a
subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will
provide the same assurances to the grant recipient. If a grant recipient wishes to consider
a subgrantee or subcontractor that has been debarred or convicted, the grant recipient
must submit a written request for exception to the BSCC along with supporting
documentation.
By checking the following boxes and signing below, applicant affirms that:
I/We are not currently debarred by any federal, state, or local entity from
applying for or receiving federal, state, or local grant funds.
I/We have not been convicted of any crime involving theft, fraud, or
embezzlement of federal, state, or local grant funds within the last three years. We
will notify the BSCC should such debarment or conviction occur during the term of
the Grant contract.
I/We will hold subgrantees and subcontractors to these same requirements.
A grantee may make a request in writing to the Executive Director of the BSCC for an
exception to the debarment policy. Any determination made by the Executive Director
shall be made in writing.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE NUMBER
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
AUTHORIZED OFFICER SIGNATURE (Blue Ink Only)
DATE
X
APPENDICES, Page | 59
APPENDIX G
SAMPLE: BSCC Comprehensive Monitoring Visit Tool
Corrections Planning and Grant Programs Division
COMPREHENSIVE MONITORING VISIT (CMV) TOOL
SAMPLE
Award Year: 1 2 3 4
Grantee:
(as applicable)
Grant Program: Federal Funds: State Funds:
Contract Number: Grant Amount:
Project Title:
Project Director: Financial Officer:
Project Director Phone: Financial Officer Phone:
Project Director E-Mail: Financial Officer E-mail:
Field Representative:
Date of Visit:
Persons Interviewed During the Monitoring (Name, Title, Agency):
Project Sites Visited (Name, Address):
Project Summary:
APPENDICES, Page | 60
I. ADMINISTRATIVE REVIEW
1. Executed Agreement
The Grantee has a copy of the fully executed Standard Agreement in the official file
(e-file is acceptable). Yes No
2. BSCC Grant Administration Guide
The Grantee has a copy of the BSCC Grant Administration Guide readily available,
and staff know how to use it (e-file is acceptable). Yes No
3. Organizational Chart
The Grantee has a current organizational chart for the department/unit/section
responsible for programmatic oversight of the grant. Yes No
4. Duty Statements
The Grantee maintains duty statements for grant-funded staff that list specific
activities related to the grant. Note: Standard job classifications usually are not
acceptable, unless the position was created specifically for the grant. Yes No
5. Timesheets
5a. The Grantee maintains timesheets on all staff charged to the grant. Note:
Estimates and/or percentages are not acceptable.
Yes No
5b. The Grantee maintains functional timesheets or conducts time studies for split-
funded positions.
Note: Estimates and/or percentages are not acceptable. Yes No N/A
6. Staff Positions
All authorized positions are filled and performing grant-related duties.
Yes No
If no, list all unfilled positions and explanations for vacancies in the
Administrative Review Comments section.
7. Anticipated Changes
Are there any anticipated changes to staff or the project? Yes No
If yes, explain in the Administrative Review Comments section.
8. Subcontracts
8a. Does this grant provide for subcontracted services? Yes No
If yes, list subcontracts awarded in the Administrative Review Comments
section.
8b. Copies of the subcontract awards are contained within the official project file.
Yes No N/A
APPENDICES, Page | 61
8c. Subcontracts contain the required language from the BSCC contract (e.g., access
to program and fiscal records, access to facility, access to program participants, Non-
Discrimination clause, Civil Rights compliance). Yes No N/A
8d. Subcontracts appear to be following conflict of interest laws that prohibit
individuals or organizations that participated on the Executive Steering Committee for
this grant. Yes No N/A
9. Budget Modifications
9a. Copies of project budget modifications are maintained in the official file.
Yes No N/A
9b. Were there any substantial modifications made that were not approved by the
BSCC? Yes No
If yes, explain in the Administrative Review Comments section.
10. Fidelity Bond
The Grantee maintains a Fidelity Bond (applicable for non-governmental entities
only).
Yes No N/A
Field Representative Comments for Administrative Review Section:
Number comments to correspond to the Administrative Review items.
II. CIVIL RIGHTS REVIEW
(for all federal grants; as applicable to state-funded programs)
1. Equal Employment Opportunity Plan
1a. The Grantee has an Equal Employment Opportunity Plan (EEOP) on file for
review.
Yes No
1b. If yes, on what date did the Grantee prepare the EEOP?
2. EEOP Short Form
2a. If applicable: has the Grantee submitted an EEOP Short Form to the Office for
Civil Rights (OCR), U.S. Department of Justice (DOJ) (i.e., 50 or more employees and
$750,000 or more in federal funds)? Yes No N/A
2b. If yes, on what date did the Grantee submit the EEOP Short Form?
APPENDICES, Page | 62
3.Notification to Program Participants
How does the Grantee notify program participants and beneficiaries that it does not
discriminate on the basis of race, color, national origin, religion, sex, disability, and
age in the delivery of services (e.g., posters, inclusion in program brochures, program
materials, etc.)? Explain in Civil Rights Review Comments section.
4. Notification to Employees
How does the Grantee notify employees that it does not discriminate on the basis of
race, color, national origin, religion, sex, disability, and age in the delivery of services
(e.g., posters, dissemination of relevant orders or policies, recruitment materials,
etc.)?
Explain in Civil Rights Review Comments section.
5. Complaints
There are written policies or procedures in place for notifying program beneficiaries
how to file complaints alleging discrimination by the grantee with the BSCC or the
OCR.
Yes No N/A
6. Discrimination on the Basis of Disability
If the Grantee has 50 or more employees and receives DOJ funding of $25,000 or
more, has the grantee:
6a. Adopted grievance procedures (for both employees and program participants) that
incorporate due process standards and provide for prompt and equitable resolution of
complaints alleging a violation of the DOJ regulations which prohibit discrimination on
the basis of a disability in employment practices and the delivery of services?
Yes No N/A
6b. Designated a person to coordinate compliance with prohibitions against disability
discrimination? Yes No N/A
6c. Notified participants, beneficiaries, employees, applicants, and others that the
grantee does not discriminate on the basis of disability? Yes No N/A
7. Discrimination on the Basis of Sex
If the Grantee operates an education program or activity, have they taken the
following actions?
7a. Adopted grievance procedures that provide for the prompt and equitable
resolution of complaints alleging a violation of the DOJ regulations which prohibit
discrimination on the basis of sex? Yes No N/A
7b. Designated a person to coordinate compliance with the prohibitions against sex
discrimination? Yes No N/A
7c. Notified applicants for admission and employment, employees, students, parents,
and others that the grantee does not discriminate on the basis of sex in its educational
programs or activities? Yes No N/A
APPENDICES, Page | 63
8.Findings
The Grantee has complied with the requirement to submit to the OCR any findings of
discrimination against the grantee issued by a federal or state court, or federal or
state administering agency, on the grounds of race, color, religion, national origin, or
sex.
Yes No N/A
9. Limited English Proficiency
What steps have been taken to provide meaningful access to its programs and
activities to person who have limited English proficiency (LEP)? Include whether the
grantee has developed a written policy on providing language access services to LEP
persons.
10. Training
civil rights laws. Yes No N/A
11. Religious Activities
If the grantee conducts religious activities as part of its program or services, do they:
11a. Provide services to everyone regardless of religion or religious belief?
Yes No N/A
11b. Ensure it does not use federal funds to conduct inherently religious activities
(such as prayer, religious instruction, or attempt to convert participants to another
religion) and that such activities are kept separate in time or place from federally-
funded activities?
Yes No N/A
11c. Ensure participation in religious activities is voluntary for beneficiaries of
federally-funded programs? Yes No N/A
Field Representative Comments for Civil Rights Review Section:
Number comments to correspond to the Civil Rights Review items.
III. FISCAL REVIEW
1. Budget File
The Grantee maintains an official budget file for the project. Yes No
2. Fiscal Policies and Procedures
2a. The Grantee maintains written procedures for the fiscal policies related to the
grant and they are accessible by grants management staff. Yes No
processes as they relate to this grant (i.e., agency checks and balances).
Yes No
3. Invoices
APPENDICES, Page | 64
3a. Financial invoices are current and spending is on track. Yes No
3b. Copies of the BSCC invoices for reimbursement are within the official file.
Yes No
3c. The fiscal/accounting records reviewed during the visit contained adequate
supporting documentation for all claims on invoices, including match.
Yes No
3d. Salaries and benefits can be easily tied back to reimbursement invoices.
Yes No
3e. The Grantee maintains supporting documentation or a calculation methodology for
indirect costs or overhead claimed (e.g., an approved Indirect Cost Rate Proposal).
Yes No N/A
3f. Expenditures appear to meet contract eligibility, as defined in the BSCC Grant
Administration Guide. Yes No
4. Tracking
4a. BSCC contract funds are deposited into separate fund accounts or coded to
distinguish grant funds from other fund sources. Yes No
4b. The Grantee maintains a tracking system for purchases, including receipts and
disbursements, related to the grant program. Yes No
4c. Tracking reports are reviewed by management and/or program staff.
Yes No
4d. The Grantee can provide general ledgers documenting the entries for receipts and
disbursements. Yes No
5. Equipment/Fixed Assets
5a. Did the Grantee purchase or lease equipment/fixed assets with grant funds?
Yes No
5b. The Grantee received prior approval from BSCC for purchases of equipment
and/or fixed assets that were more than $3,500 per item. Yes No N/A
5c. The equipment/fixed assets were listed in the budget or in a Budget Modification.
Yes No N/A
5d. The Grantee maintains an inventory list of equipment/fixed assets purchased with
grant funds. Yes No N/A
5e. The Grantee maintains proof of receipt of equipment/fixed assets.
Yes No N/A
APPENDICES, Page | 65
6.Supplanting
The Grantee can verify that expenditures submitted for grant reimbursement
(including salaries and benefits) are not also claimed/reimbursed under another
separate agreement or funding stream (supplanting). Yes No
7. Match
7a. The Grantee is in compliance with the match requirement.
Yes No N/A
7b. If the Grantee is currently under-matched, is there a plan to meet the contractually
obligated match amount?
8. Project Income
Does the Grantee generate income from grant funds (e.g., fundraisers, registration
fees, etc.?) Yes No N/A
9. Subcontracts
9a. Does the Grantee require subcontract agencies to submit source documentation
with their billing invoice? Yes No N/A
9b. What type of documentation detail does the agency keep for subcontractor service
delivery billing (to include list of positions funded, documented staff hours, list of
services delivered, participant sign-in logs, time/duration of services, other invoice
detail, etc.)?
Describe in the Fiscal Review Comments section.
9c. Is the source documentation sufficient to justify charges? Yes No N/A
9d. Does the Grantee conduct desk audits of subcontract agencies?
Yes No N/A
9e. Does the Grantee conduct site visits to subcontract agencies?
Yes No N/A
10. Audits
10a. What type of audit report will the project submit?
Single City/County Audit Report
Program Specific Audit
Other
within the last two years. Yes No
Field Representative Comments for Fiscal Review Section:
Number comments to correspond to Fiscal Review items.
APPENDICES, Page | 66
IV. PROGRAM REVIEW
Note: Some of the information collected in this section will be used to foster discussion
and assist with technical assistance, not necessarily to determine compliance.
1. Governing Body
1a. Does the grant require formation of some type of governing body (steering
committee, coordinating council, etc.) to guide grant activities?
Yes No N/A
1b. If so, has this body been formed and is it meeting as required?
Yes No N/A
1c. Are all required members participating? Yes No N/A
2. Evidence-Based Interventions
2a. List all interventions being used by the grantee.
List in the Program Review Comments section.
-
what information? Explain in the Program Review Comments section.
2c. Does the Grantee have a quality assurance or fidelity monitoring process in place
to ensure that interventions are implemented as intended? Yes No
3. Assessments
3a. If providing direct services, how are participants assessed for risk, need and
responsivity? Explain in the Program Review Comments section.
3b. How is that information used? Explain in the Program Review Comments
section.
4. Staff Training
4a. Do all project staff receive an orientation and/or training pertinent to the grant
project? Yes No
4b. Are there opportunities for ongoing training for staff affiliated with the grant?
Yes No
5. Policies & Procedures
5a. Did the Grantee develop a written Policies & Procedures Manual or Program
Manual specific to the grant project? Yes No
5b. Are they accessible to staff? Yes No
6. Case Management/Tracking
6a. Does the Grantee maintain an automated or web-based case management and/or
data collection system to track participants served by the grant?
Yes No N/A
APPENDICES, Page | 67
6b. If not, how are services and/or participants tracked?
Explain in the Program Review Comments section.
7. Source Documentation
The Grantee maintains appropriate source documentation (e.g., case records, case
files, sign-in sheets, etc.) for the participants served. Yes No N/A
8. Progress Reports
8a. Progress Reports are current. Yes No
8b. Program records reviewed at the site visit provided sufficient detail to support
information reported in Progress Reports. Yes No
If no, explain in the Program Review Comments section.
9. Problems
The Grantee has experienced operational or service delivery problems.
If yes, explain in the Program Review Comments section. Yes No
10. Sustainability
Does the grantee have a sustainability plan to continue service delivery after grant
funds expire? Yes No
Describe in the Program Review Comments section.
11. Other Requirements Reviewed
Per this site visit review, programmatic requirements specific to this grant program are
being met. Yes No
Field Representative Comments for the Program Review Section:
Number comments to correspond to Program Review items.
V. DATA COLLECTION AND EVALUATION
1. Evaluator
Does the Grantee subcontract for its data collection and evaluation services?
Yes No N/A
If yes, list name of organization and describe the relationship in the Data
Collection and Evaluation Comments section.
2. Evaluation Plan
Is the Grantee on track with the activities and milestones described in its Evaluation
Plan? Yes No N/A
3. Preliminary Evidence
3a. Do the data collection efforts show any preliminary evidence that could impact the
project? Yes No N/A
APPENDICES, Page | 68
3b. Has the Grantee used this information to make improvements or changes to the
project? Yes No N/A
Field Representative Comments for Data Collection and Evaluation Section:
Number comments to correspond to Data Collection and Evaluation Review items.
VI. MONITORING SUMMARY
1. Outcome of Visit
1a. Does the project generally meet BSCC grant requirements? Yes No
1b. If no, will a Compliance Improvement Plan be submitted? Yes No
1c. Describe here:
2. Technical Assistance
2a. Does the Grantee have any technical assistance needs? Yes No
2b. Describe here:
APPENDICES, Page | 69
APPENDIX H
County Population Index
Source: California Department of Finance, Population Estimates, January 1, 2019
Large Counties (750,000 and above) Medium Counties (200,001-749,999)
10,253,716 558,972
Los Angeles
Stanislaus
San Diego 3,351,786 Sonoma 500,675
Orange 3,222,498 479,112
Tulare
Riverside 2,440,124 454,593
Santa Barbara
San Bernardino 2,192,203 445,414
Monterey
Santa Clara 1,954,286 441,307
Solano
Alameda 1,669,301 396,691
Placer
Sacramento 1,546,174 282,928
Merced
Contra Costa 1,155,879 280,393
San Luis Obispo
Fresno 1,018,241 274,871
Santa Cruz
Kern 916,464 262,879
Marin
San Francisco 883,869 226,466
Butte
Ventura 856,598 222,581
Yolo
San Mateo 774,485
San Joaquin 770,385
Small Counties (Under 200,000)
El Dorado 191,848 Calaveras 45,117
Imperial 190,266 Siskiyou 44,584
Shasta 178,773 Amador 38,294
Madera 159,536 Lassen 30,150
Kings 153,710 Glenn 29,132
Napa 140,779 Del Norte 27,401
Humboldt 135,333 Colusa 22,117
Nevada 98,904 Plumas 19,779
Sutter 97,490 Inyo 18,593
Mendocino 89,009 Mariposa 18,068
Yuba 77,916 Trinity 13,688
Lake 65,071 Mono 13,616
Tehama 64,387 Modoc 9,602
San Benito 62,296 Sierra 3,213
Tuolumne 54,590 Alpine 1,162
APPENDICES, Page | 70
APPENDIX I
SAMPLE: Local Evaluation Plan Components
The Prop 64 PH&S Grant Program Local Evaluation Plan (LEP) should, at a minimum,
address the following:
Project Description as it pertains to the mandatory Project Purpose Area (PPA) 1:
Youth Development/Youth Prevention and Intervention-
Describe the intervention(s)/services/activities to be used in the project
Define the target population (for example: gender age, system-involvement
history, criminogenic factors, etc.)
Define the criteria for participant eligibility
Estimate the number of participants receiving intervention(s) per project
component
Describe the process for determining which interventions(s) a participant will
receive
Describe a plan to document the services within the intervention(s) provided to
each participant
Describe a plan for tracking participants in terms of progress in the project (for
example start dates, attendance logs, dropouts, successful completions, etc.)
Project Description as it relates to the other PPAs, as applicable. Depending on the
ctives, the below PPAs may include the same or similar
bullets from PPA 1. Additional LEP requirements may be added once grantees have
been awarded and all Prop 64 PH&S Grant Program project components have been
determined-
PPA 2 Public Health
PPA 3 Public Safety
PPA 4 Environmental Impact
Project Evaluation Design-
Define project goals
Define project objectives
Define variables and measures that will be used to demonstrate whether each
goal, and their corresponding objectives, were achieved
Indicate who will be conducting the outcome evaluation (i.e., external
contractor/agency, internal team/individual, etc.)
Identify all data sources
Define criteria for determining-
o Participant success/failure in the project (PPA 1)
o Activity success/failure in the project (PPAs 2, 3, and/or 4, as applicable)
Describe the research design that will be used to complete the evaluation
o Identify and define all outcome measures
o How will the results be used to determine whether your project was
effective?
o Include any comparisons made
APPENDICES, Page | 71
APPENDICES, Page | 72
Project Oversight-
Describe the project-oversight structure and overall decision-making process for
the project
o Describe the research design for the process evaluation
o Identify and define all process evaluation measures
o Describe how the process measure data will be used to monitor the
effectiveness of the project
APPENDICES, Page | 73
APPENDIX J
Prop 64 PH&S Grant Executive Steering Committee
Name Title Organization /Agency
1 Linda Penner BSCC Board Member Board of State and Community
Chair Corrections
2 Steve Carney Chief Deputy, Cannabis
Licensing Office Office
3 Manuel Escandon Director, Student Intervention & Office of the Fresno County
Prevention Department Superintendent of Schools
4 Hollie Hall Consultant, PhD. Watershed Resource Specialist
Humboldt, Trinity, and
Mendocino Counties
5 Tanja Heitman Chief Probation Officer Santa Barbara County
6 Amy Irani Director Environmental Health
Nevada County
7 Vicki Jones Environmental Health Division Merced County Public Health
Director
8 Jon Lopey Sheriff Siskiyou County
9 Renee Menart Communication & Policy Analyst Center on Juvenile and Criminal
Justice
10 Dave Neilsen Retired, Deputy Director CA Department Alcohol & Drug
Programs
11 Royal Ramey Co-Founder The Forestry and Fire
Recruitment Program
12 Sarah Ruby Deputy Public Defender Santa Clara County
13 Michael Salvador Police Chief City of Atwater
14 Sharyn Turner Registered Nurse Nevada County Superintendent
of Schools
15 Scott Whitney Police Chief City of Oxnard
APPENDICES, Page | 74
APPENDIX K
Criteria for Non-Governmental Organizations Receiving
Proposition 64 Public Health and Safety Grant Funds
(Page 1 of 2)
The Proposition 64 Public Health and Safety (Prop 64 PH&S) Grant Program Request for
Proposals (RFP) includes requirements that apply to non-governmental organizations
that receive funds under this grant. All grantees are responsible for ensuring that any
contracted third parties continually meet these requirements as a condition of receiving
Prop 64 PH&S funds. The RFP describes these requirements as follows.
Any non-governmental organization that receives Prop 64 PH&S grant funds (as either
subgrantee or subcontractor) must:
Have been duly organized, in existence, and in good standing for at least six
months prior to the effective date of its fiscal agreement with the BSCC or with the
Prop 64 PH&S grantee. Non-governmental entities that have recently reorganized
or have merged with other qualified non-governmental entities that were in
existence prior to the six-month date are also eligible, provided all necessary
agreements have been executed and filed with the California Secretary of State
prior to the start date of the grant agreement with the BSCC or the start date of the
grantee-subcontractor fiscal agreement.
Have a valid business license, Employer Identification Number (EIN), and/or
Taxpayer ID (if sole proprietorship);
Have any other state or local licenses or certifications necessary to provide the
services requested (e.g., facility licensing by the Department of Health Care
Services), if applicable; and
Have a physical address.
APPENDICES, Page | 75
(Page 2 of 2)
In the table below, provide the name of the Grantee and list all contracted parties.
Grantee:
Meets All
Name of Contracted Party Address Email / Phone
Requirements
Yes No
Yes No
Yes No
Yes No
Grantees are required to update this list and submit it to the BSCC any time a new third-
party contract is executed after the initial assurance date. Grantees shall retain (on-site)
applicable source documentation for each contracted party that verifies compliance with
the requirements listed in the Prop 64 PH&S Grant RFP. These records will be subject to
the records and retention language found in Appendices A and C of the Standard
Agreement.
Unless prior approval is obtained, the BSCC prohibits disbursement or reimbursement to
any NGO that does not meet the requirements listed above and for which the BSCC does
not have a signed grantee assurance on file.
A signature below is an assurance that all requirements
listed above have been met.
AUTHORIZED SIGNATURE
(This document must be signed by the person who is authorized to sign the Grant Agreement.)
NAME OF AUTHORIZED OFFICER TITLE TELEPHONE
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE DATE
x
APPENDICES, Page | 76
APPENDIX L
SAMPLE: Prop 64 PH&S Grant Program Work Plan
Applicants must complete Project Work Plan. This Project Work Plan identifies
measurable goals and objectives, activities and services, the responsible parties and a
must include at least one goal for the required youth development/youth prevention and
intervention PPA); (2) identify how the top goals will be achieved in terms of the activities,
responsible staff/partners, and start and end dates; and (3) provide goals and objectives
with a clear relationship to the need and intent of the grant. Applicants must use the
Grant Work Plan provided within the Proposal Package at the end of this document. The
form cannot exceed two (2) numbered pages and does not count toward the eight (8)
numbered page limit for the Proposal Narrative. Proposal Work Plan document to be
submitted is provided within the Proposal Package.
(1)Goal:
Objectives
(A., B., etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(2)Goal:
Objectives
(A., B., etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(3)Goal:
Objectives
(A., B., etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(4)Goal:
Objectives
(A., B., etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
APPENDICES, Page | 77
PROPOSAL PACKAGE*
COVER SHEET
Submitted by (Name of eligible applicant):
DATE SUBMITTED TO THE BSCC:
*The Proposition 64 Public Health and Safety Grant Program Proposal Package is
provided in a fillable format. Using the Tab key will allow the applicant access to those
areas requiring information.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
PROPOSITION 64 PUBLIC HEALTH & SAFETY GRANT PROGRAM:
PROPOSAL CHECKLIST
A complete proposal package for funding under the Proposition 64 PH&S Grant Program must
contain the following items:
Required Items:
1Cover Sheet (previous page)
Proposition 64 PH&S Grant Program Proposal Checklist
2
Originally signed in blue ink by the authorized signatory (no stamped signatures)
Applicant Information Form
3
Originally signed in blue ink by the authorized signatory (no stamped signatures)
Proposal Abstract
4
No more than one (1) page
Proposal Narrative to include Project Need, Project Description, Project Evaluation Sections
5
No more than eight (8) pages
Project Work Plan
6
No more than 2 pages using the template provided (see Appendix L for instructions)
Budget Information (Budget Table & Narrative)
7 Use BSCC templates provided
Budget Narrative must be no more than four (4) pages
Additional Request for Proposals Information, if applicable
8
No more than two (2) pages
9Letter(s) of Commitment
10 Letter of Eligibility (see Appendix B)
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement
(Appendix F)
11
Originally signed in blue ink by the authorized signatory (no stamped signatures)
Criteria for Non-Governmental Organizations Receiving Proposition 64 Public Health and
12 Safety Grant Funds (Appendix K)
Originally signed in blue ink by the authorized signatory (no stamped signatures)
Optional:
Governing Board Resolution (Appendix E)
Note: The Governing Board Resolution is due prior to contract execution, but is not required
13
at the time of proposal submission.
I have reviewed this checklist and verified that all required items are included in this
proposal packet.
X
Applicant Authorized Signature (see Applicant Information Form, Part O, next page)
***ATTACHMENTS OTHER THAN THOSE LISTED ABOVE OR MORE THAN THE
ALLOWED PAGE LIMIT WILL NOT BE CONSIDERED***
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
Applicant Information Form: Instructions
A. Applicant: Complete the required information for the local government submitting the
proposal. If Applicant is a city, provide name as City of <NAME>; if Applicant is a
county, provide name as <NAME> County.
B. Tax Identification Number: Provide the tax identification number of the Applicant.
C. Project Title: Provide the title of the proposed Prop 64 PH&S Grant project.
D. Project Summary: Provide a summary (100-150 words) of the proposed project.
Note: this information may
purposes.
E. Grant Funds Requested: Enter the total amount of Prop 64 PH&S Grant Program
funds you are requesting. Use whole numbers (no decimal points).
F. Project Purpose Area (PPA) 1 Youth Development/Youth Prevention &
Intervention (Mandatory): Enter the amount of Prop 64 PH&S grant funds that will
be used for PPA 1. Amount must be at least 10% of the funds requested in Section E.
Use whole numbers (no decimal points).
G. Project Purpose Areas 2, 3, & 4: In addition to PPA 1, identify other PPAs the
Applicant proposes to be implemented as part of the Prop 64 PH&S Grant Program.
Check as many boxes as are applicable.
H. Lead Public Agency (LPA): Indicate which local public agency will be Lead of the
Prop 64 PH&S Grant Program.
I. Project Director: Provide the name, title, and contact information for the individual
responsible for oversight and management of the proposed project. This person must
be an employee of the Applicant agency or LPA.
J. Financial Officer: Provide the name, title, and contact information for the individual
responsible for fiscal oversight and management of the project. Typically, this is the
individual that will certify and submit invoices. This person must be an employee of
the Applicant agency or LPA.
K. Day-to-Day Project Contact: Provide the name, title, and contact information for the
individual who serves as the primary contact person for the grant. Typically, this
individual has day-to-day oversight for the project.
L. Day-to-Day Fiscal Contact: Provide the name, title and contact information for the
individual who serves as the primary contact person for fiscal matters related to the
grant. This may be the individual who prepares the invoices for approval by the
Financial Officer.
M. Authorized Signature: Complete the required information for the person authorized
to sign for the Applicant. This individual must read the assurances under this section,
then sign and date in the appropriate fields.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
Proposition 64 Public Health & Safety Grant Program
Applicant Information Form
A. APPLICANT: City of <Name> or <Name> County B. TAX IDENTIFICATION NUMBER:
NAME OF APPLICANT TAX IDENTIFICATION #
STREET ADDRESS CITY STATE ZIP CODE
MAILING ADDRESS (if different) CITY STATE ZIP CODE
C. PROJECT TITLE:
D. PROJECT SUMMARY (100-150 words): E. GRANT FUNDS REQUESTED: $
F. PROJECT PURPOSE AREA 1- YOUTH DEVELOPMENT/YOUTH PREVENTION &
$
INTERVENTION (MANDATORY): Must be at least 10% of the amount in Section E
G. PROJECT PURPOSE AREAS 2, 3, & 4 (In addition to PPA 1, check all that apply for the proposed project)
PPA 2: Public Health
PPA 3: Public Safety
PPA 4: Environmental Impact
H. LEAD PUBLIC AGENCY:
I. PROJECT DIRECTOR:
NAME TITLE DEPARTMENT/AGENCY
STREET ADDRESS CITY
STATE ZIP CODE TELEPHONE NUMBER
EMAIL ADDRESS
J. FINANCIAL OFFICER:
NAME TITLE DEPARTMENT/AGENCY
STREET ADDRESS CITY
STATE ZIP CODE TELEPHONE NUMBER
EMAIL ADDRESS
PAYMENT MAILING ADDRESS (if different) CITY STATE ZIP CODE
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
K. DAY-TO-DAY PROGRAM CONTACT:
NAME TITLEDEPARTMENT/AGENCY
STREET ADDRESS CITY
STATE ZIP CODE TELEPHONE NUMBER
EMAIL ADDRESS
L. DAY-TO-DAY FISCAL CONTACT:
NAME TITLE DEPARTMENT/AGENCY
STREET ADDRESS CITY
STATE ZIP CODE TELEPHONE NUMBER
EMAIL ADDRESS
M. AUTHORIZED SIGNATURE*:
By signing this application, I hereby certify I am vested by the Applicant with the authority to enter into contract with the BSCC, and
the grantee and any subcontractors will abide by the laws, policies, and procedures governing this funding.
TELEPHONE NUMBER
NAME OF AUTHORIZED OFFICER TITLE
STREET ADDRESS CITY STATE ZIP CODE
EMAIL ADDRESS
SIGNATURE DATE
* Authorized Signature: Must be a representative with the authority to sign documents and obligate the applicant.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
Proposition 64 Public Health & Safety Grant Program
Request for Proposals Document
Proposal Abstract
The Proposal Abstract may not exceed one (1) page.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 1 of 1
Proposal Narrative
The Proposal Narrative section may not exceed eight (8) pages in totality. See pages 19-
20 for corresponding Rating Factors and Criteria.
1. Project Need (Percent of Total Value: 25%)
2. Project Description (Percent of Total Value: 50%)
3. Project Evaluation (Percent of Total Value: 15%)
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 1 of 8
Prop 64 PH&S Grant Program Request for Proposals Project Work Plan
The Project Work Plan may not exceed two (2) pages. See Appendix L for full instructions.
(1) G oal:
Objectives
(A., B.,
etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(2) Goal:
Objectives
(A., B.,
etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(3) Goal:
Objectives
(A., B.,
etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
(4) Goal:
Objectives
(A., B.,
etc.)
Project activities that support the identified goal and objectives Responsible Timeline
staff/ partners
Start Date End Date
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 1 of 2
Proposal Budget
4. Project Budget Table and Narrative (Percent of Total Value: 10%)
A. Budget Table (use the table provided below): Applicants are limited to the use of the
Line Item categories listed and are not required to request funds for every Line Item
listed. If a budget line item is not applicable for the proposed project, complete with
entering $0.
Total Grant Funds Requested: Complete this column, for the total grant funds
requested for the full 3-Year grant funding term (July 1, 2020 to June 30, 2023) for all
grant related activities/items. The Total amount for this column must equal the dollar
amount provided in Section E of the Application Information Form. Use whole numbers
only.
Grant Funds Proposed for PPA 1 (Youth Development/Youth Prevention &
Intervention):
Of the grant funds requested within each line item for
column, complete this column for the grant funds to be used specifically for the
mandatory PPA 1- Youth Development/Youth Prevention & Intervention for the full 3-Year
grant funding term (July 1, 2020 to June 30, 2023). This column MUST total at least ten
percent (10%) of the Total Grant Funds Requested column and must equal the dollar
amount provided in Section F of the Application Information Form. Use whole numbers
only.
Please verify total amounts as columns do not auto-calculate.
*GRANT
GRANT
PROPOSED BUDGET FUNDS
FUNDS
LINE ITEMS PROPOSED
REQUESTED
FOR PPA 1
1. Salaries and Benefits $ $
2. Services and Supplies $ $
3. Professional Services $ $
4. Non-Governmental Organizations
$ $
(NGO) Contracts
5. Indirect Costs / Administrative
$ $
Overhead (may not exceed 10% of grant
award)
6. Equipment / Fixed Assets $ $
7. Data Collection / Enhancement $ $
8. Program Evaluation $ $
9. Sustainability Planning $ $
10. Other (include travel & training costs) $ $
11. Financial Audit $ $
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 1 of 1
TOTAL $ $ *
* This column MUST total at least ten percent (10%) of the Total Grant Funds Requested.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 2 of 1
B.Budget Narrative Instructions (use the template provided onthefollowing pages):
The Budget Narrative must provide sufficient detail in each category regarding how the
Prop 64 PH&S Grant Program funds are anticipated to be expended to implement and
operate the proposed project as identified in the Project Description and the Budget
Table (previous page). The proposal must provide justification that the amount of grant
fu
scope, and how the requested amounts will serve to meet the stated goals and
objectives. Applicants are limited to the use of the Line Item categories listed, however
applicants are not required to request funds for every Line Item. If a budget line item is
not applicable for the proposed project, complete with entering N/A. All funds must be
used consistent with the requirements of the BSCC Grant Administration Guide, located
on the BSCC website, including any updated version that may be posted during the term
of the grant agreement. The BSCC will notify grantees whenever an updated version is
posted. Definitions for the Prop 64 PH&S Grant Program Budget Line Items are as
follows.
1. Salaries and Benefits: List the classification/title, percentage of time, salary or hourly
rates, and benefits (as applicable) for each staff person that will be funded by the
grant, either by the Applicant or the Lead Public Agency (LPA). Briefly describe their
roles/responsibilities within the Prop 64 PH&S Grant Program.
*Do not include information for public agency subcontractors or professional
consultants; that information should be provided under the Professional Services Line
Item and/or the Program Evaluation Line Item, as applicable.
*Do not include information for NGO subcontractors; that information should be
provided under Non-Governmental Organization (NGO) Contracts Line Item.
2. Services and Supplies: Include and itemize all services and supplies to be
purchased by the Prop 64 PH&S Grant Program.
*Services and supplies to be purchased by NGOs, partner agencies, subgrantees, or
subcontractors must be included in the applicable line item (e.g., Professional
Services Line Item, NGO Contracts Line Item).
3. Professional Services: List the names of any public agency(ies) or professional
consultant(s) that will work on and be funded by the Prop 64 PH&S Grant Program.
Show the amount of funds allocated to each agency/consultant and itemize the
services that will be provided. List any positions to be funded, including
classification/title, percentage of time, salary or hourly rates, and benefits (if
applicable).
*Do not include information for subcontractors or consultants solely for the purpose(s)
of Project Evaluation; that information should be provided under the Program
Evaluation Line Item.
4. Non-Governmental Organization (NGO) Subcontracts: List the names of all NGOs
that will work on and be funded by the Prop 64 PH&S Grant Program. Include any
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
positions to be funded, including classification/title, percentage of time, salary or
hourly rates, and benefits (if applicable). If a community partner has not been selected
as of the date of the submission of the application, identify the amount of grant funds
that will be allocated and describe the services to be provided.
5. Indirect Costs: Indirect costs may be charged as an amount not to exceed ten
percent (10%) of the actual total direct project costs. Indirect costs are shared costs
that cannot be directly assigned to a particular activity but are necessary to the
operation of the organization and the performance of the project. Indirect cost
guidelines can be found in the BSCC Grant Administration Guide located on the
BSCC website.
6. Equipment and Fixed Assets: Include grant funds associated with equipment and
fixed assets purchased by the Prop 64 PH&S Grant Program. Equipment and fixed
assets are defined as nonexpendable personal property having a useful life of more
than one (1) year and an acquisition cost of $5,000 or more per unit. Items that do not
meet this threshold should be included in the Services and Supplies Line Item
Category. Itemize all equipment and fixed assets to be purchased by the Prop 64
PH&S Grant Program.
*Equipment and fixed assets purchased by partner agencies, NGOs, subgrantees, or
subcontractors must be included the applicable Line Item (e.g., Professional Services
Line Item, NGO Contracts Line Item).
7. Data Collection / Enhancements: Include and itemize all grant fund costs
to an existing data collection mechanism to capture the data required for the Prop 64
PH&S Grant Program.
8. Program Evaluation: Include and itemize all grant fund costs associated with
evaluation efforts for this project. This should include any subcontracts funded by the
Prop 64 PH&S Grant Program solely for the purposes of Program Evaluation.
9. Sustainability Planning:
sustaining this project after the Prop 64 PH&S Grant Program has ended.
10. Other (Travel & Training costs): Itemize all costs that do not fit into the Line Item
Categories listed above, including travel and training. At a minimum, applicants
should budget for at least four (4) project-related individuals to travel to Sacramento
for a Grantee Orientation.
subgrantees, or subcontractors. These costs must be included in the applicable Line
Item (e.g., Professional Services Line Item, NGO Contracts Line Item).
NOTE: Out-of-State travel using grant funding is permissible only in rare cases and is
monitored very closely. Out-of-State travel included in the proposed budget does not
guarantee automatic approval; these travel requests undergo a high level of review
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
and scrutiny and approval is granted only in limited cases. Out-of-State travel
requests require separate and prior approval by the BSCC.
11. Financial Audit: Up to $25,000 may be allocated for an end of project financial audit.
The a
material misstatement based upon the application of generally accepted accounting
principles.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS
Budget Narrative
The Budget Narrative may not exceed four (4) pages. Dollar amounts must be in whole
numbers and match the corresponding Line Item amounts provided in the Budget Table.
1. Salaries and Benefits: $
2. Services and Supplies: $
3. Professional Services: $
4. Non-Governmental Organizations (NGO) Contracts: $
5. Indirect Costs (not to exceed 10% of the actual total direct project costs): $
6. Equipment / Fixed Assets: $
7. Data Collection / Enhancement: $
8. Program Evaluation: $
9. Sustainability Planning: $
10. Other (include travel and training costs): $
11. Financial Audit: $
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS Page 1 of 4
Additional Request for Proposals Information
Applicants may include a maximum of two (2) additional numbered pages entitled
RFP Information to the Proposal Package. These pages must have a one-
inch margin on all four sides and may only include endnotes, tables, charts, graphs
and/or graphics, must be cited/referenced within the Proposal Narrative, must directly
support the Proposal Narrative, and must be legible.
PROP 64 PH&S GRANT REQUEST FOR PROPOSALS