HomeMy WebLinkAboutItem No. 15 - Rejecting Construction Bids for 201 E Street ADA Parking
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Consent Calendar
City of San Bernardino
Request for Council Action
Date: February 19, 2020
To: Honorable Mayor and City Council Members
From: Teri Ledoux, City Manager
By: Kris Jensen, Director of Public Works
Subject: Rejecting Construction Bids for 201 E Street ADA Parking
Expansion
Recommendation
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, Adopt Resolution No. 2020-41 rejecting all bids for the 201 E Street ADA
Parking Expansion Project and allow staff to revisit the required scope of work and
research additional funding sources.
Background
The Public Works Department is responsible for maintaining the sidewalk and American
Disability Act (ADA) access ramps throughout the City. A facilities assessment of the
current condition of City facilities, including parking lots, was previously conducted.
During the assessment, it was determined that a parking area serving visitors of 201 E
Street requires updating of an existing ramp and pa rking space area to comply with
Americans with Disabilities Act (ADA) requirements.
Staff prepared bid specifications and conducted a competitive construction bid process.
The resulting bid submissions far exceeded the initial engineer’s estimate and the
available project funding. Staff is requesting that the City Council reject all bids, and
allow staff to revisit the required scope of work and research additional funding sources.
Discussion
Project 13305 was advertised for public bidding on December 19, 2019, and December
24, 2019, in the San Bernardino County Sun Newspaper, F. W. Dodge, Construction
Bid Board, High Desert Plan Room, San Diego Daily Transcript, Sub -Hub Online Plan
Room, Reed Construction Data, Bid America Online, Construction Bid Sourc e, Bid
Ocean, the City’s web sites, and the San Bernardino Area Chamber of Commerce.
Ten (10) sealed bids were received and opened on January 09, 2020, and the results
are tabulated below:
BIDDER CITY BASE BID
ONYX Paving Company, Inc. Anaheim $342,350
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Roadway Engineering & Contracting, Inc. Fontana $349,400
I.E. General Engineering Beaumont $356,200
MVC Enterprises Inc. Temecula $384,050
Leonida Builders, Inc. Santa Clarita $386,250
IVL Contractors, Inc. Riverside $425,990
Hillcrest Contracting Corona $430,910
Terra Pave Inc. Whittier $454,800
All American Asphalt Corona $562,978
CT&T Concrete Paving Inc. Diamond Bar $725,150
The lowest apparent bidder was ONYX Paving Company, Inc. of Anaheim, California,
with a bid of $342,350. The lowest bid is significantly above the Engineer’s overall
estimate and the current funding allocation of $168,153 available for this project. Staff
recommends that the City rejects all bids submitted for the subject project at this time,
and allow staff to research other options for additional funding support and/or evaluate
the possible revision of the scope of the project.
Public Code Section 20166 states that the City Council has the authority to reject all
bids. Staff is recommending that City Council reject all bids and allow staff the
opportunity to reevaluate the project and funding sources, and re-advertise the Project
at a future date.
2020-2025 Key Strategic Targets and Goals
This project is consistent with Key Target No . 1: Financial Stability by creating a
framework for spending decisions. Also, by rejecting all bids, staff will be allowed to
further evaluate the project funding needs and scope and provide additional options for
City Council consideration related to future spending related to this project.
Fiscal Impact
There is no fiscal impact associated this action.
Conclusion
It is recommended that the Mayor and City Council of the City of San Bernardino,
California, Adopt Resolution No. 2020-41 rejecting all bids for the 201 E Street ADA
Parking Expansion Project and allow staff to revisit the required scope of work and
research additional funding sources.
Attachments
Attachment 1 Resolution
Attachment 2 Bid Tabulation
Attachment 3 Location Map
Ward: 1
Synopsis of Previous Council Actions:
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June 5, 2019 FY 2018/19 Budget Amendment to appropriate $1,000,000 from the
General Fund Capital Improvement (CIP) Reserve
June 19, 2019 Adopted Resolution No. 2019-168 approving Capital Improvement
Program FY 2019/2020
Resolution No. 2020-41
RESOLUTION NO. 2020-41
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF SAN BERNARDINO, CALIFORNIA,
REJECTING THE BIDS FOR 201 E STREET ADA
PARKING EXPANSION PROJECT (“PROJECT”)
WHEREAS, the City of San Bernardino owns, operates and is responsible for the
maintenance of a parking lot at 201 E Street; and
WHEREAS, the parking lot requires updating existing access ramps and parking
provisions to comply with Americans with Disabilities Act (ADA) requirements; and
WHEREAS, the general fund Capital Improvement Program (CIP) reserve for ADA
Access to 201 Building was approved on June 5, 2019, by the Mayor and City Council in the
amount of $500,000; and
WHEREAS, $331,847 of this funding has been expended to bring restrooms and the
entrance doors at the 201 E Street building into ADA compliance; and
WHEREAS, the remaining project fund balance of $168,153 is available for 201 E
Street ADA Parking Expansion Project; and
WHEREAS, staff has administered a competitive bid process to secure a construction
contract to perform the ADA parking expansion and received ten responsive bids on January 9,
2020; and
WHEREAS, the lowest bid response, in the amount of $342,350, is significantly above
the Engineer’s overall estimate and well exceeds the remaining funding available for this project.
BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by this
reference.
SECTION 2. The City Council rejects all bids received in response to the Project.
SECTION 3. That the City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty, as in this case, that there is no possibility that
the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA.
SECTION 4. Severability. If any provision of this Resolution or the application thereof
to any person or circumstance is held invalid, such invalidity shall not affect other provisions or
applications, and to this end the provisions of this Resolution are declared to be severable.
Resolution No. 2020-41
SECTION 5. Effective Date. This Resolution shall become effective immediately.
APPROVED and ADOPTED by the City Council and signed by the Mayor and attested
by the City Clerk this ___ day of __________, 2020.
John Valdivia, Mayor
City of San Bernardino
Attest:
__________________________________
Georgeann Hanna, MMC, City Clerk
Approved as to form:
__________________________________
Gary D. Saenz, City Attorney
Resolution No. 2020-41
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO) ss
CITY OF SAN BERNARDINO )
I, Georgeann Hanna, MMC, City Clerk, hereby certify that the attached is a true copy of
Resolution No. _____, adopted at a regular meeting held at the ___ day of _______, 2020 by the
following vote:
Council Members: AYES NAYS ABSTAIN ABSENT
SANCHEZ _____ _____ _______ _______
IBARRA _____ _____ _______ _______
FIGUEROA _____ _____ _______ _______
SHORETT _____ _____ _______ _______
NICKEL _____ _____ _______ _______
RICHARD _____ _____ _______ _______
MULVIHILL _____ _____ _______ _______
WITNESS my hand and official seal of the City of San Bernardino this ___ day of
____________ 2020.
______________________________
Georgeann Hanna, MMC, City Clerk
ATTACHMENT 3
LOCATION MAP
201 N ‘E’ Street ADA
Parking Expansion