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2019-296
Resolution No. 2019-296 RESOLUTION NO. 2019-296 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, RATIFYING THE GRANT AMENDMENT APPLICATION SUBMITTAL AND ACCEPTING THE GRANT. AUGMENTATION INCREASE OF BASELINE FEDERAL FUNDING OF UP TO $7,500 FOR A TOTAL AMOUNT AVAILABLE OF $54,809 FOR THE RETIRED AND SENIOR VOLUNTEER PROGRAM FOR THE PERIOD OF APRIL 1, 2019 THROUGH MARCH 31, 2020 WHEREAS, the Mayor and City Council approved Resolution No. 2019-42 at the March 20, 2019 MCC Meeting for the FY2019-2020 period to meet the service delivery period of April 1, 2019 — March 31, 2020. WHEREAS, on June 27, 2019, the City was notified that it was eligible to receive, and applied for, an increase in the baseline Federal funding for the Retired and Senior Volunteer Program of up to $7,500. WHEREAS, on August 2, 2019, a Grant Amendment Award Notification was received by the City for the Retired and Senior Volunteer Program. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The above recitals are true and correct and are incorporated herein by this reference. SECTION 2. That the Mayor and City Council of the City of San Bernardino hereby ratify the submission of a grant amendment application for year one of the Corporation of National and Community Service's Retired and Senior Volunteer Program (RSVP) in the total amount of $7,500, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length; and, SECTION 3. That the Mayor and City Council of the City of San Bernardino hereby accept the grant augmentation in the amount of $7,500 for a total of $54,809; and, SECTION 4. That the appropriation of the grant award and matching funds together are for the operation of RSVP from April 1, 2019 through March 31, 2020. SECTION 5. That the City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Resolution No. 2019-296 SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 7. Effective Date. This Resolution APPROVED and ADOPTED by the City by the City Clerk this 18a` day of September 2019„ Attest: _ 4 :.Georgeann t-�►, MMC, City Clerk Approved as to form: Gary D. Saenz, City Attorney effective immediately. and�fgtied by the Mayor and attested John Valdivia, Mayor City of San Bernardino Resolution No. 2019-296 CERTIFICATION STATE OF CALIFORNIA) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO ) I, Georgeann Hanna, MMC, City Clerk, hereby certify that the alt tched is a true copy of Resolution No. 2019-296, adopted at a regular meeting held on the 18'b day of September 2019 by the following vote: Council Members- SANCHEZ IBARRA FIGUEROA SHORETT NICKEL RICHARD MULVIHILL AYES NAYS ABSTAIN ABSENT S:a NVA WITNESS my hand and official seal of the City of San Bernardino this 18d' day of September 2019. tv,,GeQrge M�n6 MMC, -City Clerk To: MUM As,umna, Commu rdy Recreation Manager, City of San Bernardino Kitnbealy Graha M RSVP Director, City of Sam Bawxfto FMW Danem Maruti, CA State Office, Corporation for National and Community Service Date: June Z7,2019 Re: RSVP FY19 Baseline Funding Increase Opportunity for 19SRPCAU Through this letter, I am pleased to notify you that your current grant award 1199RPCA008, is eligible to receive an increase in your baseline federal funding of up to $7,500. These funds will permanently increase your federal funding in future grant years. The purpose of this increase in baseline federal funding is pru nanly to support grardees' efforts to recruit, retain and place RSVP volunteers, however, funds may, be used for any allowable purpose. Full guidance on the purpose and permissible uses of this augmentation are available at https://nationalservice.gov/documents/2019/2019-rsvp baseline -augmentation -guidance -and - instructions. FY 2019 Federal Prior Federal Funding Level: 2 Additional Funding Available: 3 Total Amount Available In order to enable CHCS to award funds to your organization in a timely manner, you must complete the following step by tidy 15,2019: 1) Access the graut amendment application that has been created for you. To expedite this process, an amendment application has already been created for you and has been returned to you in eGrants. To locate and edit the amendment application a. Log into eGrants b. From the eGrants homepage, under "View My Grants/Applications," locate and click on "l Grantee Edit before PO cert"'. 2) Modify your budget to reflect your baseline funding plus the up to $7,500 augmentation GoToratton far 1115D west 0"�c BouWard, Suite 670 NATIONAL& LOS Anger, CA 9WA-1817 COMMUNITY 310-893-2291 310-2335-7422 TTY 800-833-3722 SERVICE13= a tree you birve located the amendment application, dick an "Edit." b. On the left side of the screm select "Budget Section I" or Budget Section II" or Edit one or more line item in the budget to, include the additional $7,500 in CNCS share d. Click button to Validate the Budget. 3) Modify Work Plans Accepting augmentation funds may increase the number of unduplicated volunteers grantees need to program into outcome -based work plans. Please update work plans to place any additional unduplicated volunteers, as a result of the augmentation, in outcome -based work plans. 4) Complete the Authorization, Assurances, and Certifies The person who electronically signs these three items by clicking "I Agee" must be authorized by your agency to do so. Usually, this person is the Executive Director or CBO. It generally should =t be the Project Director. 11* correct person must be logged in under his/her own account before pressing "I Agree." 5) Re -submit the application Once the authorization, assurances and certifications are complete, please dick on `Return application to PO " 6) Please re -submit the amended grant application in eGrants by no later than July 15, 2019. Thank you again for your immediate attention to this matter. If you have any questions about the process please do not hesitate to contact me. Sincerely, W iq�� Mzzww Program Officer, California State Office Corporation for National and Community Service Na*malS Mce.gov corpormiow for NATI NAL& COMMUNITY SERVICE' PART I - FACE SHEET APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION: Modified Standard Form 424 (Rev 02007 to confine to the Corporation's eGrants System) Application N] Non -Construction 2a. DATE SUBMITTED TO CORPORATION 3. DATE RECEIVED BY STATE: STATE APPLICATION IDENTIFIER:- ENTIFER:FOR FORNATIONAL AND COMMUNITY SERVICE (CHCS): . 06127/19 i 2b. APPLICATION ID: 4. DATE RECEIVED BY FEDERAL AGENCY: FEDERAL IDENTIFIER: 19SR217748 06/27119 t9SRPCA008 5. APPLICATION INFORMATION LEGAL NAME: City of San Bernardino DUNS NUMBER: 073604563 ADDRESS (give street address, city, state, zip code and county): SW North D Street San Bernardino CA 92418 - 0001 County: 6. EMPLOYER IDENTIFICATION NUMBER (DTI): 956000772 8. TYPE OF APPLICATION (Check appropriate box). 0 NEW ❑ NEWMREVDUSGRANTEE ❑ CONTINUATION ❑X AMENDMENT 9 Amendment, enter appropriate letter(s) it box(es): A. AUGMENTATION B. BUDGET REVISION C. NO COST EXTENSION D. OTHER (specify below): $7500 Augumentation (RSVP FYI Baseline Funding Increase Opportunity for 19SRPCA00S) 10a. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 94.002 10b. TITLE Retired and Senior Volunteer Program 12. AREAS AFFECTED BY PROJECT (List CiIIeS. Counties. States, etcr San Bernardino County: The San Bernardino Valley d6es of Highlend, Redlands, San Bernardino, and Yucaipa; the high desert from Barstow 13. PROPOSED PROJECT: START DATE: 04/01/19 END DATE: 15. ESTIMATED FUNDING: Year #:ir-q a. FEDERAL b. APPLICANT c. STATE d. LOCAL e. OTHER $ 54.809.00 $ 69.747.00 $ 0.00 $ 69.747.00 $ 0.00 NAME AND CONTACT INFORMATION FOR PROJECT DIRECTOR OR OTHER PERSON TO BE CONTACTED ON MATTERS INVOLVING THIS APPLICATION (give area codes): NAME: Rubi Ortiz TELEPHONE NUMBER: (909) 364-5413 FAX NUMBER INTERNET E-MAIL ADDRESS: Orttk_ru@sbcity.org 7. TYPE OF APPLICANT. 7a, Local Government - Municipal 7b. Local Government. Municipal 9. NAME OF FEDERAL AGENCY: Corporation for National and Community Service I I.e. DESCRPTIVE TITLE OF APPLICANTS PROJECT: RSVPSan Bernardino 11.b. CNCS PROGRAM INITIATIVE (IF ANY): 14. CONGRESSIONAL DISTRICT OF: a.Appicard IPA b.Program CA 31 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? YES. THIS PREAPPLICATIOWAPPLICATDN WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: DATE: © NO. PROGRAM IS NOT COVERED BY E.O.12372 f. PROGRAM INCOME 5 0.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? — - - .- 0 YES if'Yes,' attach an explanation. ® NO g. TOTAL _ $ 124.556.00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF. ALL DATA N THIS APPIJCATIOWREAPPLICATON ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. TYPED NAME OF AUTHORIZED REPRESENTATIVE: b. TITLE: c. TELEPHONE NUMBER: Mitchel J. Assunmpa (909) 384-5132 d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: e. DATE SIGNID: 11/07/18 Page 1 Narratives Executive Summary An estimated 269 RSVP volunteers will serve. Of this number, a minimum of 47 RSVP will support disaster preparedness, response, mitigation, and/or recovery and 146 RSVP volunteers will support transportation programs, companionship programs, nutrition programs, senior services, and tutoring to homeless students in grades K-12 in partnership with San Bernardino County Sheriffs Department (Hesperia COP and EOP, Highland COP, Apple Valley COP, Twin Peaks COP Phelan COP) , Victorville California Highway Patrol (CHP), 5th Street Senior Center, Perris Hill Senior Center, Highland Senior Center, Redlands Senior Center, City of San Bernardino Senior Nutrition Program, Redlands Senior Nutrition Program, and School on Wheels. The primary focus area of this project is Disaster Services. 150 Volunteers in the focus area of disaster services will provide 14,600 hours in disaster services with 75% of those individuals surveyed having increased disaster readiness. In the second focus area, Other Community Priorities, volunteers will provide 15,000 hours in support The CNCS federal investment of $47,310 will be supplemented by $69,748 from the general fund of the City of San Bernardino. Strengthening Communities The County of San Bernardino, in which the San Bernardino RSVP operates, is the largest County in geographical area in the nation. It spans over 400 square miles and of the County's 2,128,133 inhabitants, the San Bernardino RSVP will serve cities with a total population of approximately 613,469 people, according to the 2017 U.S. Census Bureau estimates. The Inland Empire region of the County has a higher unemployment rate, a higher poverty level, a higher high school drop-out rate, and lower Median Family Income level than the rest of the State and the Nation. Many municipalities in the County have minimal levels of reserve funds to handle major catastrophes, caused either via acts of God or human -made. All these conditions make it prime for the need for disaster preparedness, response, mitigation, and/or recovery. Each year CAL FIRE (The State Department of Forestry and Fire Protection) answers the call to over 3oo,000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills. Many of the major incidences happen in the San Bernardino RSVP service area. Working with agencies like the San Bernardino County Sheriffs Department, and California Highway Patrol, the San Bernardino RSVP will be able to assist in meeting these needs. Volunteerism is critical to many emergency preparedness/response and public safety service providers in jeopardy of budget reductions. Millions of dollars are spent each year to mitigate these disasters, and billions more are required in the recovery process, which is heavily For Official Use Only Page 2 Narratives driven by insurance companies. Yet, more is needed in the preparedness phase of disaster services, which is difficult to acquire when the overall economy is poor, unemployment is high, tax revenues are short of need, and public awareness is lacking. The recent upshift in the nation's economy is encouraging but falls short of meeting these needs. In the San Bernardino County service area the need for disaster preparedness, mitigation, response, and/or recovery can mean the difference in many lives lost and balancing higher costs for property damage, as well as in the rising costs of emergency response and public safety personnel in the face of static budgets. Volunteers will assist in training the public in disaster preparedness, mitigation, response, and/or recovery through the issuance of public education materials and in hands-on training/demonstrations on preparedness actions, response actions, and hazard types. For those volunteers who dolt wish to be in the field there are volunteer opportunities to provide office and phone support as needed by the volunteer stations, some of whose services involve after -disaster relief and recovery actions. Heavy flooding is expected over the next several years due to both the effects of El Nino in an area that has already suffered many years of drought conditions and the tremendous number of acres recently burned by wildfires, which has compounded the need for volunteer support. There are many foothill communities in the geographic service area. Volunteers in the Primary Focus Area of Disaster Services will work through the San Bernardino County Sheriffs Department and the California Highway Patrol to provide disaster prevention and mitigation through presentations at community events throughout the year. In the case of an actual disaster, American Red Cross and San Bernardino County Sheriffs Department volunteers will provide response in the form of helping with evacuation centers; activation of emergency plans in specific areas by helping Sheriffs Deputies setup evacuations, road blocks, and command posts; and assistance with other emergency needs that may occur while still providing for the safety of the volunteers in the time of disaster. Volunteers may also help with recovery efforts by helping to clean up after a fire or flood area, proving support to Sheriffs Deputies while cleanup efforts are being made, and providing referrals to other agencies for help with relief. All of the outputs will be measured under Measure Di and hours will be tracked through volunteer time sheets from each volunteer station and the outcomes will be measured under D5 through a survey which will measure the amount of individuals who report increased disaster readiness. These hours and the survey results will then contribute to the national statistical performance data. Hours and service activities are tracked through time sheets completed each month by each volunteer. Time sheets are signed by a volunteer station coordinator before being turned into the San Bernardino For Offidal Use Only Page 3 Narratives RSVP office. This will enable San Bernardino RSVP staff to track each volunteer's activities to fulfill National Performance outputs, as noted in Di for disaster services, assisting with preparation, mitigation, response and/or recovery. The outcome for disaster services D5 will be measured with a survey which will be looking at the total number of individuals reporting increased disaster readiness. These surveys will be completed in the community following a disaster response. By measuring this outcome we will be able to support the communities where disaster services are being most provided and help direct the efforts of the volunteers in the correct directio., i to support and prepare the community better. All surveys are created by San Bernardino RSVP staff and reviewed by the Advisory Council in order to ensure they align with the national performance measures for each outcome on which to report. In Community Priorities all hours will be collected from the time sheets as submitted and signed by the volunteer and site supervisor. Recruitment and Development The San Bernardino RSVP plan and infrastructure to ensure volunteers receive the training needed to be highly effective has been in effect for years with the San Bernardino County Sheriffs Department and California Highway Patrol in the identified community need of disaster preparedness, mitigation, response, and recovery. All training is provided to the volunteers by the San Bernardino County Sheriffs Department or the California Highway Patrol through a 4o hour initial training plus additional training as the need arises, which focuses on safety and providing support to officers during a disaster in their community. Also with the San Bernardino County Sheriffs Department, we are able to place volunteers with their You Are Not Alone (YANA) program in which volunteers call homebound seniors and check in with them usually daily. Volunteers in our senior centers are also trained by center program managers in their different volunteer assignments (for instance, the volunteer receives a minimum of 4 hours orientation in food handling practices if working in the Senior Nutrition Program). We have found that training on-site provides a more highly effective and fulfilled volunteer and encourages a "best fit" placement. THE DEMOGRAPHICS OF THE COMMUNITY SERVED AND PLANS TO RECRUIT A VOLUNTEER POOL REFLECTIVE OF THE COMMUNITY SERVED: San Bernardino RSVP Staff bring people of diverse backgrounds together by making sure that our programs are accessible to all no matter their race, gender, age, income, religion and ethnicity and degree of English language proficiency. To do this, San Bernardino RSVP attends community events with recruitment tables, visits local churches and businesses to post the volunteer opportunities available, and advertises on various social media avenues and other public media sources. All media is For official Use Only Page 4 Narratives provided in both English and Spanish, having a high population of Spanish-speaking residents in San Bernardino as well as having access to bilingual Spanish speakers in the office where RSVP staff are located. Wherein a prospective volunteer is Spanish-speaking skilled, RSVP Staff will place the volunteer in a location where their bilingual skis can be of service such as in senior centers. Working with the local Veterans of Foreign Wars (VFW's), the American Legion, and Loma Linda Veterans Affairs, San Bernardino RSVP Staff provides information on potential volunteer opportunities to veterans and military family members. The San Bernardino RSVP has opportunities to volunteer with other veterans or in the community at large working with the American Red Cross, San Bernardino County Sheriffs Department, School on Wheels Inc., senior centers and hospitals. This helps integrate the veterans and their families into the community. RSVP volunteers with disabilities are recruited as any other volunteer is recruited at recruitment tables set up at community events, through flyers posted in public service buildings, through communications with various non-profit organizations, and through AllForGood. For volunteers with disabilities and individuals with age-related disabilities, San Bernardino RSVP staff works with the volunteer and the volunteer station to find the opportunities which will accommodate the volunteer's specific disability in a beneficial relationship to both the volunteer station and the volunteer. Accommodations could include (for example), shorter scheduled hours or making sure there is an opportunity to sit when needed at each assignment. Referrals may also guide future volunteer placements such as with the City's Center For Individual Development, which serves the region's handicapped population, and is a great resource for San Bernardino RSVP in identifying prospective volunteers. The San Bernardino RSVP works to recruit volunteers between the ages of 55 and 7o from all walks of life. The San Bernardino RSVP supplies information about our program and opportunities in retirement packages in many of the business and government agencies in the service area, as well as recruitment at senior centers, doctor's offices, libraries, and churches to name a few. PLAN AND INFRASTRUCTURE TO RETAIN AND RECOGNIZE THE RSVP VOLUNTEERS. To retain volunteers, project staff administers the San Bernardino RSVP Volunteer Service Satisfaction Survey to gather information once a year regarding the volunteer's level of satisfaction with the Program in general as well as their individual volunteer station sites. All input is reviewed by the RSVP Manager and all areas of dissatisfaction and satisfaction are addressed as needed. The San Bernardino RSVP holds an annual RSVP Recognition Luncheon for all volunteers. Each volunteer is recognized for their years of volunteer service contribution, which includes a full lunch, awards given For Official Use Only Page 5 Narratives for years of service, goodie bags, and raffle prizes for the attendees. In an effort to have more volunteers attend the recognition, two separate recognition events are held, one for the High Desert volunteers and one for the Inland Valley volunteers. Staff also puts together a newsletter once a year in which certain volunteers are profiled and recognized for their outstanding community service achievement. Program Management Each volunteer station is required to complete a Memorandum of Understanding (MOU). The MOU of the San Bernardino RSVP lists the expectations of the volunteer station in order to align it with the RSVP Program regulations. Program staff works to cultivate a positive open relationship with volunteer site supervisors. Through routine station visits and direct interaction in the programs at the volunteer sites the program staff guides work assignments to help prevent or identify prohibited activities. These visits are recorded on monitoring report forms with a follow-up action plan if corrective measures are warranted. The RSVP Volunteer Policies and Procedures Handbook are made available to all volunteers and volunteer stations which also provides additional clarification of the rules and regulations. As new regulations are introduced to the RSVP Program there is training through letters denoting changes in the program with additional over the phone or in-person training's as needed. The RSVP Manager schedules station visits on a routine face-to-face basis, as well as case-by-case as needed. communication with volunteers at their volunteer stations is another crucial part of the plan to track compliance with RSVP program regulations. Direct observation of volunteer activities on a daily basis and how their volunteer experience is progressing will give much insight into whether approved policies and procedures are in adherence. The plan and infrastructure to ensure that volunteers are on target with their work assignments is centered around daily contact by the RSVP staff, supported by a written log in/out process and phone messaging system. The key to this communication success is to have volunteer sites work with San Bernardino RSVP staff to create complete and verifiable volunteer assignment descriptions that spell out clear work performance expectations with time -sensitive deadlines. San Bernardino RSVP staff also conducts quarterly site visits and stay in contact with each volunteer site personnel, progress is noted in a progress diary in each site file. With this input, San Bernardino RSVP staff work with Volunteer Site staff to build new programs or revamp existing programs to fit with the needs of the community and the San Bernardino RSVP national performance measures outcomes. All volunteers' service activities, hours, miles and work -site stations information are tracked through time sheets, For Official Use only Page 6 Narratives which are inputted into a database for easy recall and data point retention though The Volunteer Reporter, Version 6.4. As stated in the San Bernardino RSVP policies and procedures: When malting changes to volunteer stations to meet the changing community needs, San Bernardino RSVP staff will do all that is possible to minimize the disruption to current volunteers and volunteer stations where able. 1. All current volunteers will be offered a new volunteer assignment within the San Bernardino RSVP realigned volunteer stations. 2. All current volunteers will be given the training and materials needed to make the move to their new volunteer assignment as smooth as possible. 3. Current volunteers who wish to remain with the graduated volunteer station will be separated from the San Bernardino RSVP and will continue to volunteer with their current volunteer station, without any benefits provided by the San Bernardino RSVP. 4. All stations which have been graduated will be provided with the contact information of another local volunteer organization, such as Volunteers of America, to help them meet the need of their respective program. The San Bernardino RSVP primary focus area is in Disaster Services, assisting with preparation, mitigation, responding and recovery. Our primary work stations are with the San Bernardino County Sheriffs Department and California Highway Patrol. Over the last two and a half years, San Bernardino RSVP staff has done additional recruiting to improve our primary focus area goals from 85% in Year One (April 1, 2016 -- March 31, 2017) to 93.57% in the Second Year (April 1, 2017 -- March 31, 2018). For the fust six months only of Year Three (April 1, 2018 -- September 30, 2018) we have reach 8o% of the goal for outcomes in Disaster Services. Improvement is still needed in getting volunteers to better record actual hours served in assisting with disaster preparedness and mitigation in the primary focus area. This number has been under -recorded since tracking the assistance, response, and recovery hours after an event have been a challenge to staff, as well as information on unduplicated volunteers. In the past two and a half years (April 1, 2o16 -- September 30, 2018) volunteers have served 80,235 hours assisting in preparation for a disaster, 9,580 hours assisting in mitigation for a disaster, t,788 hours in disaster response, and 464 hours assisting in disaster recovery. In the coming grant cycle, San Bernardino RSVP staff hopes to build on the program already in place through a greater partnership with the local agencies which assists with disaster preparedness. The San Bernardino RSVP and SCP programs have joined to form one advisory council to support both programs. There are 6 members on the Advisory Council and they meet quarterly, with the For Official Use Only Page 7 Narratives Program Manager serving as the staff liaison for all meetings. There are members from both programs on the advisory council, including members from each building committee, who ensure that all volunteers are eligible to serve their respective programs, that volunteer stations are up to date on their MOU's, and that community needs are being met. An advisory council handbook has been created to ensure that all regulations of the advisory council are being met. In addition, the RSVP assistant conducts a biannual review of all station files to ensure that MOU's are current. RSVP assistant also updates all volunteer files for relevant information. The eligibility of volunteers is established at the time of application as candidates, at which time required documentation is recorded (applications, updated contact information, auto insurance updates, surveys and Veterans demographics). Organizational Capability The City of San Bernardino operates under a hybrid Mayor -Council -City Manager form of government. The Mayor is elected by the voters at large and is the CEO of the City. The City Manager is the Chief Administrative Officer, who directs most City departments. The Department of Parks, Recreation and Community Services directly oversights the RSVP project, whereas the Finance Department's sole purpose is the application and enforcement of sound fiscal management practices and procedures regarding all city services. All City Departments follow audited public common practice financial policies and procedures as outlined in the City's Financial Operations Manual. These are all subject to Council approval and are maintained by the Finance and City Manager Departments. The City's program -based 2019-2020 Fiscal Year operates July ist through June Both of the following year. The Finance Department is one of 17 city departments, which continues to be restructured as we speak to best meet the needs of the City of San Bernardino community. This department acts as the centralized and formal means of disseminating Cost Principle Guidelines, as well as Administrative Guidelines and Audit Guidelines to the rest of the city departments/divisions. The City maintains a high level of checks and balances in its fiscal management systems, including a hierarchy review and approval process designed to ensure accurate budget management and timely fiscal reporting system for the Senior Services Division of the Department The City utilizes a reliable and audited service delivery system that has effectively met or exceeded all prior years' performance objectives of the Corporation for National and Community Services. The City's Purchasing Division assists all departments in ensuring that internal procedures are in place for all accounts payable and receivables. Budget development and use is administered by the Parks, For official Use only Page 8 Narratives Recreation and Community Services Department staff and further supported by the Finance Department staff, especially for travel and mileage reimbursements for volunteers, and City Manager's Office. All project resources both financial and in-kind are managed through policies and procedures set in place by the City of San Bernardino Finance Department; and are outlined in the Municipal Code 3.0 - - Purchasing System. All purchases are tracked by the use of a Purchase Order created after the need has been determined, available funds have been verified and quotes have been obtained from local vendors to be awarded to the lowest responsive and responsible vendor. All purchase orders are submitted with proper documentation to be approved by the program staff supervisor and Director of the department They are then forwarded onto the Finance Department who will once again review all submitted documents and determine budget availability for approval and seek City Manager, City Attorney, and Mayor and Common Council approvals as warranted. From there the purchase order is delivered to the vendor for services or materials to be received. Invoices for services or materials are then matched to the P.O. and processed through Accounts Payable in the Finance Department. All in- kind services, materials, and financial support for the program are tracked through receipts and deposit verification forms, subject to internal and external auditing, which, in turn, are issued via input into the City's New World financial management system. In-kind donations are managed by program staff through a process of documentation, tracking, and use. Clearly defined roles are in place to secure the integrity of the City and all of its many partners. The City Managers Office oversights most city services, including that of the RSVP and all grant -funded programs. In addition to other support staff, the Finance Department provides several Accountant positions (Annie Clark) whose duties are to maintain records of revenue and expense, examine supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations; and compile and prepare routine accounting schedules and reports. The Department of Parks, Recreation and Community Services directly administers the RSVP project. From top down, the Director/Department Head (Jim Tickemyer) supervises the Community Recreation Manager (Mitch Assumma), who supervises the RSVP Manager (Kimberly Graham). The Director of the Parks, Recreation and Community Services Department reports to the City Manager. The RSVP Manager, Kimberly Graham, has over ten years working with the San Bernardino Parks, Recreation and Community Services Department as a Summer Lunch Program monitor, which was federally -funded; a leader and coordinator for the "Creative Before & Afterschool Program" (C-A.P.S.), For official Use Only Page 9 Narratives which is a State -funded grant program; and then as a Community Center Supervisor, managing staff, planning programs, planning special events, and working with the public. Mrs. Graham transitioned to the position of San Bernardino RSVP Program Manager in April of 2009. One hundred percent of her responsibilities include, but are not limited to, recruitment of volunteers and volunteer sites, building public awareness and support for the RSVP, planning and implementing recognition for the volunteers, development of the annual newsletter, and completing reports for the Corporation and the sponsors. A Senior Recreation Leader works part-time directly under Mrs. Graham, and their duties include, recruitment, special events, keeping records up to date both on paper and in Volunteer Reporter version 6.4 which is used to track volunteers, volunteer service activities, volunteer hours and mileage, and volunteer sites information as well as many other duties as needed. At this time a candidate is in - processing to fill this position. The Community Recreation Manager (Mitch Assumma) has administered the RSVP in San Bernardino for over ten years, and he has over 3o years of experience in managing municipal services in the parks and recreation field, along with a Master's Degree in Public Administration. He has managed many grants and sponsorships in this professional tenure. The Director of Parks, Recreation and Community Services is responsible for the activities of its human resources, including recruitment, training, promotion, and retention; establishment of daily work schedules and routines, budget development and use; and communication of performance outcomes. The City of San Bernardino fiscal management procedures, including budget control, accounting systems, cash and banking procedures, payroll systems, and internal auditing, are operated, managed, and controlled through the City of San Bernardino Finance Department. The budget process is facilitated and administered annually via the Mayor, City Council, and City Administration. Variances in budgeted expenses are analyzed by the City Manager and Finance Departments. Reports on such data are disseminated quarterly. Individual City departments manage their own budget and each Department Head is accountable to the City Manager. An independent auditor reviews city financial records annually. The 5th Street Senior Center houses both the Senior Companion Program and the Retired Senior and Volunteer Program, which is funded through the City's General Fund. The 5th Street Senior Center is ADA compliant and is currently being used for senior services administration, training and meetings, senior lunch meals, community programs, special interest classes, and group rentals. The Center is fully outfitted with tables, chairs, furniture, play equipment, kitchen equipment for full meal For Official Use Only Page 10 Narratives preparation, sound and PA system, and office management. All health and safety OSHA requirements are followed. The City's Facilities Division of the Public Works Department maintains all building maintenance. Equipment and supplies are purchased as needed through the City's chain of command, utilizing best practice principals. The City of San Bernardino as a municipal government operates under State of California Code. The City of San Bernardino has managed the RSVP for over 40 years and followed all grant requirements successfully in that long duration. Furthermore, the City has tightened all financial management systems and practices considerably since officially exiting Chapter 9 Bankruptcy in 2017. In addition, recent changes have been incorporated into the Cipy s primary computer software financial management tool, New World, that expedite better and more accountable budget utilization and reporting for auditing purposes. The City of San Bernardino Parks, Recreation and Community Services Department are constantly seeking alternative funding resources in support of their community serving mission. The detailed list below shows some of the grants received by our department (directly related to service programs). Senior Nutrition Program —1978 -- PRESENT San Bernardino Head Start Program --1992 -- 2009 Nutrition Network Program --1998 -- PRESENT San Bernardino Mentoring Program -- 1992 -- 2009 RSVP (Retired Senior Volunteer Program) --1975 -- PRESENT SCP (Senior Companion Program) --1975 - PRESENT The City of San Bernardino RSVP in particular has met or exceeded its required non-federal financial share of the project each and every year of the past 40 years of funding. The percentage of the City's non-federal financial share or match the past five years has been: 2010-2012 (18 -month cycle) 38%, 2009-2010 44%, 2008-2009 47%, 2007-2oo8 49%, 2oo6-2007 35%, 2012-2016 47% and the most recent grant cycle 2016-2018 57%. This match is reflected through in-kind contribution of space in- kind as well as matching funds to help support project personnel expenses and fringe benefits, supplies, volunteer travel, insurance, and volunteer recognition. In order to provide volunteers to the community at a reasonable cost per volunteer, the diversity of volunteer opportunities between community needs, disaster preparedness and companionship, as well as tutoring children in need with community partnerships. This will hopefully keep our number of volunteers at the goal of 296 serving the community. Volunteers are reimbursed for their mileage at a very conservative rate; recognition and supplemental auto insurance are also provided. The San For Oficial Use Only Page 11 Narratives Bernardino RSVP staff would like to increase the rate or amount of miles for which the volunteers are reimbursed to bring the rate more in line with local standards. The remainder of the budget is in volunteer recruitment costs, program development, and fulfilling the needs of the work plans, conducting surveys, and travel costs. Other N/A PNS Amendment (if applicable) N/A For Official Use Only Page 12 Performance Measures Primary Focus Area: Disaster Services % of Unduplicated Volunteers in Work Plans that result in Outcomes= 51% % of Unduplicated in the Primary Focus Area: 51% :Performance Measure: 1.2 Disaster Preparation Community Need to be Addressed: In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster preparedness. response, mitigation, and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) and answers the call to over 300.000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills with a many of the major incidences happening in the San Bernardino RSVP service area. Working with agencies like the San Bernardino County Sheriff's Department, California Highway Patrol and the Office of Emergency Services Community Organizations Active in Disaster (COAD), the San Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness. response, mitigation, and/or recovery. The need to provide support to this geographic service area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately 613,469 people according to the 2017 U.S. Census Bureau estimates. The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 150 Volunteers working at 7 Volunteer Stations: Apple Valley Police, Hesperia Sheriff's Department, Phelan Sheriff's Department, Twin Peaks Sheriff's Department, Yucaipa Sheriff's Department, Victorville CHP, and Arrowhead CHP, will provide 20,000 hours annually to support disaster preparedness, mitigation, response, and/or recovery to an estimated Focus Area: Disaster Services Anticipated Unduplicated Volunteers: 75 Anticipated Volunteer Contributions: 100 Service Activity: Disaster Preparation Objective: Disaster Assistance Provided Number of Volunteer Stations: Service Activity Through community events, training and demonstrations, and the handing out of public education Description: materials, volunteers will provide disaster prevention to the community they serve with the San Bernardino Sheriff's Department and California Highway Patrol Anticipated D1 A: Number of individuals served Output: Target: 500 How Measured: Tracking System Instrument Description Reporting from the volunteer sites on the number of individuals receiving Disaster Services when time sheets are submitted Anticipated Outcome: D5: Number of individuals reporting increased disaster readiness Target: 0 How Measured: Tracking System Instrument Description A survey will be supplied to those individuals receiving Disaster Service from the RSVP volunteers after the event. !Performance Measure: 1.1 Disaster Recovery Community Need to be Addressed: In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster preparedness, response, mitigation, and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) and answers the call to over 300,000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills with a For Official Use Only Page 13 Performance Measure: 1 1 Disaster Recovery many of the major incidences happening in the San Bernardino RSVP service area. Working with agencies like the San Bernardino County Sheriff's Department, California Highway Patrol and the Office of Emergency Services Community Organizations Active in Disaster (COAD), the San Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness, response, mitigation, and/or recovery. The need to provide support to this geographic service area in disaster services is underserved due to the service area of nver 400 square miles and has a population of approximately 613,469 people according to the 2017 U.S. Census Bureau estimates. The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 150 Volunteers working at 7 Volunteer Stations: Apple Valley Police, Hesperia Sheriff's Department, Phelan Sheriff's Department, Twin Peaks Sheriff's Department, Yucaipa Sheriff's Department. Victorville CHP, and Arrowhead CHP, will provide 20,000 hours annually to support disaster preparedness, mitigation, response, and/or recovery to an estimated Focus Area: Disaster Services Anticipated Unduplicated Volunteers: 10 Anticipated Volunteer Contributions: 10 Service Activity: Disaster Recovery Objective: Disaster Assistance Provided Number of Volunteer Stations: Service Activity As needed providing assistance with recovery for those impacted after a disaster through the Description: San Bernardino Sheriff's Department California Highway Patrol Anticipated DIA: Number of individuals served Output: Target: 50 How Measured: Tracking System Instrument Description Reporting from the volunteer sites on the numner of individuals receiving Disaster Services when time sheets are submitted Anticipated Outcome: D5: Number of Individuals reporting increased disaster readiness Target: 0 How Measured: Tracking System Instrument Description A survey will be supplied to those individuals receiving Disaster Service from the RSVP volunteers after the event. :Performance Measure: 1.4 Disaster Response Community Need to be Addressed: In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster preparedness, response, mitigation. and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) and answers the call to over 300,000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills with a many of the major incidences happening in the San Bernardino RSVP service area. Working with agencies like the San Bernardino County Sheriff's Department. California Highway Patrol and the Office of Emergency Services Community Organizations Active in Disaster (COAD), the San Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness, response. mitigation, and/or recovery. The need to provide support to this geographic service For Official Use Only Page 14 Performance Measure: 1.4 Disaster Response area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately 613.469 people according to the 2017 U.S. Census Bureau estimates. The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. 150 Volunteers working at 7 Volunteer Stations: Apple Valley Police, Hesperia Sheriff's Department, Phelan Sheriff's Department, Twin Peaks Sheriff's Department. Yucaipa Sheriff's Department, Victorville CHP, and Arrowhead CHP. will provide 20.000 hours annually to support disaster preparedness. mitigation, response, and/or recovery to an estimated Number of Focus Area: Disaster Services Objective: Disaster Assistance Provided Volunteer 7 Stations: Anticipated Unduplicated Volunteers: 15 Anticipated Volunteer Contributions: 35 Service Activity: Disaster Response Service Activity As needed responding to disasters to provide support to those impacted through the San Description: Bernardino Sheriff's Department and California Highway Patrol Anticipated DIA: Number of individuals served Output: Target: 100 How Measured: Tracking System Instrument Description Reporting from the volunteer sites on the number of individuals receiving Disaster Services when time sheets are submitted Anticipated Outcome: D5: Number of individuals reporting increased disaster readiness Target: 0 How Measured: Tracking System Instrument Description A survey will be supplied to those individuals receiving Disaster Service from the RSVP volunteers after the event. :Performance Measure: 1.3 Disaster Mitigation Community Need to be Addressed: In the San Bernardino RSVP service area there are many different environments which lead to high need for disaster preparedness, response, mitigation, and/or recovery. Each year CAL FIRE (The Department of Forestry and Fire Protection) and answers the call to over 300.000 emergency incidents, like large wildfires, earthquakes, floods or hazardous material spills with a many of the major incidences happening in the San Bernardino RSVP service area. Working with agencies like the San Bernardino County Sheriff's Department. California Highway Patrol and the Office of Emergency Services Community Organizations Active in Disaster (COAD), the San Bernardino RSVP will be able to help meet the need of the community to provide disaster preparedness. response, mitigation. and/or recovery. The need to provide support to this geographic service area in disaster services is underserved due to the service area of over 400 square miles and has a population of approximately 613,469 people according to the 2017 U.S. Census Bureau estimates. The partnership with the San Bernardino RSVP will bring more volunteer to each volunteer station to provide the man power needed to support the need of the geographic service area in disaster services. For Official Use Only Page 15 Performance Measure: 1.3 Disaster Mitigation 150 Volunteers working at 7 Volunteer Stations: Apple Valley Police, Hesperia Sheriff's Department, Phelan Sheriff's Department, Twin Peaks Sheriff's Department, Yucaipa Sheriff's Department, Victorville CHP, and Arrowhead CHP, will provide 20.000 hours annually to support disaster preparedness, mitigation, response, and/or recovery to an estimated Focus Area: Disaster Services Anticipated Unduplicated Volunteers= 50 Anticipated Volunteer Contributions: 100 Service Activity: Disaster Mitigation Objective: Disaster Assistance Provided Number of Volunteer Stations: Service Activity As able through the San Bernardino Sheriff's Department and California Highway Patrol Description: volunteers will provide disaster mitigation to help protect the community from a disaster. Anticipated DIA: Number of individuals served Output' Target:0 How Measured: Tracking System Instrument Description Reporting from the volunteer sites on the number of Individuals receiving Disaster Services when time sheets are submitted Anticipated Outcome: D5: Number of individuals reporting increased disaster readiness Target: 0 How Measured: Tracking System Instrument Description A survey will be supplied to those individuals receiving Disaster Service from the RSVP volunteers after the event. ;Performance Measure: 2.1 N/A Community Need to be Addressed: In the San Bernardino RSVP Service Area about 10.7% (74,073) of the population are older adults 65 years or older (US Census Bureau 2010), with that number expected to double over the next 20 years (Department of Housing and Community Development). According to a recent AARP survey 88% of older adults prefer to age In place because of affordability issues and ability to remain independent. In order to help older adults in our communities remain living independently San Bernardino RSVP Volunteers participate in a varied of volunteer opportunities to help them meet this goal of living independently. Other community priorities for the San Bernardino RSVP based upon current services needed are: tutoring homeless students with a partnership with School on Wheels: Congregate Meals through City of San Bernardino Senior Nutrition at the 5th Street Senior Center, Perris Hill Senior Center. Highland Senior Center, and Redlands Senior Nutrition San Bernardino RSVP Volunteers will provide companionship to individuals who are isolated through: Personal Assistance League (PAL) and You Are Not Alone (YANA) volunteers place daily wellness calls to individuals who are home -bound due to disability, injury, or age. The Transportation Assistance Program (TAP) volunteers provide transportation once a week to individuals who are home -bound due to disability. injury. or age. to the store, doctor's appointments or other short trips as needed. At Senior Centers to individuals age 65 years or older in need of companionship in programs designed to increase social ties and provide social support. Activates will vary depending on the needs of the individuals and the programs provided by the Senior Center volunteers. 146 volunteers at 8 Volunteer Stations will provide services to home -bound or older adults with companionship and transportation, For Official Use Only Page 16 Performance Measure: 2.1 N/A for at least one hour per week, which will allow them to continue to live independently Number of Focus Area: Other Community Priorities Objective: Other Volunteer 8 Stations: Anticipated Unduplicated Volunteers: 146 Anticipated Volunteer Contributions: 175 Service Activity: N/A Service Activity 146 volunteers will volunteer in areas of community Priorities including: tutoring homeless teens, "Description: provide congregate meals: companionship at Senior Center, transportation assistant program, YANA and PAL for home -bound seniors, and many other Senior center programs as needed. Anticipated SCI: Grantee met their target for community priority activity (Yes/No) Output: Target:0 How Measured: NIA Instrument Description this target will be tracked on volunteer time sheets Anticipated O...tcome: —No outcome selected -- Target: How Measured: Instrument Description For Official Use Only Page 17 Document Name Required Documents For Oficial Use Only Page 18 Status August 13.201911:00 AM Application ID:19SR217748 Section L Volunteer Support Expenses A. Project Personnel Expenses B. Personnel Fringe Benefits FICA Heakh Insurance Retirement Lffe Insurance C. Project staffTravel i Travel Long Distance Travel D. Equipment E. Supplies F. Contractual and Consultant Services 1. Other Volunteer Support Costs Criminal Background Check J. Indirect Costs Section 1. Subtotal _ Section IL Volunteer Expenses A. Other Volunteer Costs Meals Uniforms Insurance Recognition Volunteer Travel Section IL Subtotal Budget Totals Funding Percentages Required hatch 6 of years Receiving CNCS Funds RPT-j3GT 424 RSVP -San Bernardino City of San Bernardino Form 424A Modified SF -424A (4186 and 12197) Page 1 Budget Dates: 04/01/2019 - 03/3112022 Total And CNCS Share Grantee Share Excess Amount 67,398 26,254 37,979 3,165 977 381 550 46 0 0 0 0 9,660 3,381 5,796 483 17,256 6,040 10,353 863 0 0 0 0 Total $27,893 $9,802 $16,699 $1,392 2,150 2,150 0 0 Total $2,150 $2,150 $0 $0 2,881 2,881 0 0 1,408 250 1,158 0 0 0 0 0 Total $1,408 $250 $1,158 $0 $101,730 $41,337 $55,836 $4,557 0 0 0 0 0 0 0 0 1,306 1,306 0 0 5,920 4,366 1,554 0 15,600 7,800 7,800 0 Total $22,826 $13,472 $9,354 $0 $22,826 $13,472 $9,354 $0 $124,556 $54,809 $65,180 $4,557 45.7% 54.3% n/a n1a Form 424A Modified SF -424A (4186 and 12197) Page 1 Budget Narrative for 19SR217748 Budget Narrative: RSVP -San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses Positio W it a 4Xy -Annual Salary -% Time RSVP Director (1) - $50,038 (324.0567'40'52--$50,038) 100% usage for 12 month period from April 1, 2019 - March 31, 2020.5% of this salary is for Fundraising.: -1 person(s) at 50038 each x 100 % usage I RSVP Assistant (1) - $17360 ($13.91.24'52=$17360)100 % usage for 12 month period from Apn11. 2019 - March 31, 2020.5% of this salary is for Fundraising.: -1 person(s) at 17360 each x 100 % usage CATEGORY Totals B. Personnel Fringe Benefits Item -Description FICA: Health Insurance: Health insurance for Program Manager only. Budgeted at 805 per month ($805 x 12 months = $ 9660). 5% of this benefit has been budgeted for fundraising. This budget is for a 12 rrlorrttl period from April 1, 2019 - March 31, 2020. L_- — �—...-.,. _.,.......... ................ Retirement Retirement (CALPERS) is for Program Manager only: Budgeted at $1438 per month($1438 x12 = $17256). 5% of this benefit has been budgeted for fundraising. This budget is for a 12 month period from April 1, 2019 - March 31, 2020. Life Insurance: Medicare: Medicare:: Budgeted at (1.45% x $67398 = $977). 5% of this benefit has been budgeted for fundraising. This budget is for a 12 month period from April 1, 2019 - March 31, 2020. =.: CATEGORY Totals C. Project Staff Travel Local Travel Purpose -Calcu Long Distance Travel CNCS Share Sante Total AmountAmount 17,513 11 30,023 11 50,038 1! 2,502 8,741 Ij 7,956 { 17,350 II 663 26,254 - 37,979 67,398 3,165 CHCS Shan: 3hartee Total Arnount11 Amount 3,381 5,796 9,860 6,040 10,353 17,256 853 0 0. � 1) , _- f 381 1' 550 II 977 II 46 9,802 16,699 27,893 lation J CHCS Share Grantee Share TOS Amount Amount t v CATEGORY Totals Page 1 of 3 ._............ -. Purpose -Destination -Other ng 1 Trans. Amount -Meals/ CNCc Share ranee Total AmountLodgShare Amount 2,150 0 2,150 0 : file:///C:/Users/Assumma Mi/AVVData/Local/Mierosoft/Windows/Temporary'io20InterneV/o20Fffes/Carrt... 8/13/2019 Page 1 of 3 ._............ -. Purpose -Destination -Other ng 1 Trans. Amount -Meals/ CNCc Share ranee Total AmountLodgShare Amount 2,150 0 2,150 0 : file:///C:/Users/Assumma Mi/AVVData/Local/Mierosoft/Windows/Temporary'io20InterneV/o20Fffes/Carrt... 8/13/2019 Budget Narrative for 19SR217748 Long Distant Travel: Use for travel to conference, travel, meals, and registration as needed for RSVP Staff.- Mealskodging 750 Trans 1,000 Other 400 CATEGORY Totals 2,150 F_ 0 ff— 2,150 D. Equipment r 1tem/Purpose -Qty -Unit Cost CNCS Share - : CATEGORY Totals 0 E. Supplies I Supplies: $2881 bud program daily runnin budget is for a 12 ro 2020. Grant;7F Share Total Amount 0 0 Excess Amount 0 bem/ Purpose -Calculation CNCS ShareI S Total Amount Excess Amount gated for Consumable office supplies for g including paper, pens, folders, ect. This 2,881 0 I 2,881 0 wrth period from April 1, 2019 - March 31, CATEGORY Totals 2,881 �I r 0 2,881 �.. 0 F. Contractual and Consultant Services Excess Purpose -Calculation - _ CNCS Share GSrrare IFTL Amount Amount CATEGORY Totals 0 0 , 0 0 .............._........ ..._.,.._.._............... - 1. Other Volunteer Support Costs Item II CNCS Share Criminal Background Chedc: Printing: $250 for printing for recruitment and business cards. This budget is for a 12 month period from April 1, 2019 - March 31, 250 2020.: Space In4dnd match: total $1158 for electric, gas, phone, water & office space @ $4.54/sq.ft RSVP sgA300 0 (300sq.ft.'$4.54/sqt $1,362'8595 of operating hoursp;1158.: CATEGORY Totals 7 250 J. Indirect Costs Calculation -Rate Type -Rate -Rate Claimed -Cost Basis CNCS Share CATEGORY Totals 0 SECTION Totals 41,337 MWENTA IGE � 41% Shatee re 1� Total Amourrt Excess Amount 0 0 1 250 !{ 0 1,158 1 1,158 !i 0 1,158 1,408 0 Grantee Total Amount �~ Excess Shane Amount 0 0 0 55,836 101,730W 4,557 55% Page 2 of 3 file:///C:lUsers/Assumma Mi/AppData/Locai Microsoft/Windows/Temporary%2Olntemet'la20Files/Cont... 8/13/2019 Budget Narrative for 19SR217748 Section II. Volunteer Expenses A. Other Volunteer Costs Item -Description Meals: Unbrms: Insurance: Volunteer Insurance: Average vols. per day: 152x$1.90 acadent;152x$1.35 volunteer liability; 130x$6; $29.56 CA Surplus Lines Tax & $1.97 CA Stamp Fee[(152 x $1.90)+(152 x $1.35)+ (130 x $6)+$29.56+$1.97= $1305.53--$1306] Recognition: Volunteer Recognition $5920 ($20 per person x 296 = $5920). Cost of volunteer recognition luncheon includes venue, food and recognition nems for 296 volunteer. This budget is for a 12 month period from April 1, 201 — March 31, 2020. Volunteer Travel: Volunteer Travel Reimbursement $15600 (130 volunteers x 40 miles per month x $.25 per mile x 12 months = $15600). Volunteer Travel paid once a quarter. This budget is for a 12 month period from April 1, 2019 — March 31, 2020. CATEGORY Totals 1 SECTION Totals PERCENTAGE CNCS Share Gnmtee Share 0 Total Amount Excess LAmount 0 F Oi 0 1.306 �� - Q f 4,366 1,554 1,3W 0 5,9281 0 7,800 1� 7,800 11 15,600 11 0 13� 13,472 II 59% 9,354 9,354 41% 22,826 22,826 Source of Funds Section 11 Description JI # Matching fund in the amount of $59,797 are a cash contribution (match) from the City of San I it Bernardino Parks, recreation & Community Services Department annual budget or the Section 1. Volunteer Support Expenses general fund. Some costs such as telephone usage, postage, and office space will be provided by the city as an in-kind contribution. Criminal background checks for paid staff are provided in the cost of hiring a staff member and is not charged to the program. This budget is for a 12 month period from April 1, 2019 — March 31, 2020. Matching funds in the amount of $9,354 is the match amount from the City of San Bernardino Section H. Volunteer Expenses Parks, recreation & Community Services Department annual budget or the general fund. This budget is for a 12 month period from April 1, 2019 — March 31, 2020. Page 3 of 3 file:///CJUsers/Assumma Mi/AppData/LocaA icrosofl/Wmdows/Temporary'/o20Intemet%20Files/Cont... 8/13/2019