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Home My WebLink Aboutcity clerk notesCITY OF SAN BERNARDIN City Clerk AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, SEPTEMBER 5, 2018 4:00 PM - CLOSED SESSION 5:00 PM - OPEN SESSION COUNCIL CHAMBER • 201 NORTH "E" STREET • SAN BERNARDINO, CA 92401 • WVWV.SBCITY.ORG Virginia Marquez COUNCIL MEMBER, WARD Benito Barrios 5714 )4 COUNCIL MEMBER, WARD 2 John Valdivia COUNCIL MEMBER, WARD 3 Fred Shorett 1-Z COUNCIL MEMBER, WARD 4 Henry Nickel . 44P41V COUNCIL MEMBER, WARD 5 Bessine L. Richard >, COUNCIL MEMBER, WARD 6 R. Carey Davis MAYOR James Mulvihill COUNCIL MEMBER, WARD 7 Andrea M. Miller CITY MANAGER Gary D. Saenz CITY ATTORNEY Georgeann "Gig!" Hanna CITY CLERK David Kennedy CITY TREASURER R,15-,05 Welcome to a midkfng of the Mayor and City Council of the City of San Bernardino. o Anyoh� who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip. Speaker slips must be turned in to the City Clerk. You may email your request to speak to publiccommentsr,sbcitv.oprior to 4 p.m. Each request will cover one speaker. Those who wish to speak must submit their own requegt to by caa le p is the Mayor. o There is a 3 -minute -per -person time limit for all comments, excluding public or quasi-judicial hearings. o Written comment on any item may also be submitted to the City Clerk to be included in the meeting record. It will not be read aloud by the City Clerk. o Those who wish to speak on public or quasi-judicial hearing items will have three minutes for each item. o All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. o Please contact the City Clerk's Office (384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. I. � •.{ o All documents for public review are on file with the City Clerk's Office or may be accessed online by going to www.sbcity o Please turn off or mute your cell phone while the meeting is in ses``'ion.' ' "� .3 -A J A ' Joint Regular Meeting Agenda September 5, 2018 Call to Order AV. Attendee Name Present Absent Late Arrived Council Member, Ward 1 Virginia Marquez _❑ ❑ ❑ Council Member, Ward 2 Benito Barrios ❑ ❑ ❑ Council Member, Ward 3 John Valdivia ❑ ❑_ ❑ Member, Ward 4 Fred Shorett ❑ ! _❑ ❑_ _Council Council Member, Ward 5 Henry Nickel ❑_ ❑_ ❑ Council Member, Ward 6 Bessine L. Richard ❑ ❑ ❑ Council Member, Ward 7 James Mulvihill ❑ ❑ _❑ M_ay_or, R. Carey Davis _ _ El ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Attorney Gam n SaPnm �.,,� ❑ I ❑ , City Manager Andrea M. Miller ❑ ❑ ❑ CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1)): In re: City of San Bernardino, U.S. Bankruptcy Court Case No. 6:12-bk-28006 MJ ,4°hn Wakefield v. City of San Bernardino, WCAB Cade Nos. ADJ3044127 and / ADJ9367163 Xric Chappell v. City of San Bernardino, WCAB Case Nos. ADJ1978610; ADJ5823506; ADJ8036970; ADJ9385152; and ADJ 9385259 <; t .25ak— l. -F-a (s; 10 Center for Biological Diversity, et al. v. City of San Bernardino, Case No. CIVDS1706284 A4 /B CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation — Pursuant to Government Code Section 54956.9(d)(4): Three cases 1,WVO TI N AND PLEDGE OF ALLEGIANCE CLOSED SES OI' REPORT S;q w Mayor and City Council of the City of San Bernardino Page 2 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 APPOINTMENT L1� Planning Commission Appointment Recommendation: Approve the appointment of Ms. Elizabeth P. Sanchez to the Planning Commission. PRESENTATIONS 2A. Issuance of Proclamation(s): Proclaim the Month of September 2018 as National Preparedness Month Chamber of Commerce $ Local Elected Officials Announcements LIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and City Council on any item on the agenda. There is no limit to the number of items that may be discussed within the three-minute time limit. To be called on by the Mayor, lease tum in individual speaker s14)s to the City Clerk by 5:00 p.m. the day of the meeting. If you wish, you may email your speaking request to publiccommentso-sbcity.orq prior to the beginning of the meeting. Emailed requests to speak will not be accepted from anyone but the person requesting to speak. CONSENT CALENDAR 3I?bC��L� I - There will be no separate discussion of Consent Calendar items unless a Council member requests that the item be considered in its normal sequence on the agenda. Public comment on Consent Calendar items is limited to thxee minutes total per person. There is no limit on the items that can be discussed with)h that time. ,3. Waive Full Reading of Resolutions and Ordinances Recommendation: Waive full reading of Resolutions and Ordinances on / the agenda dated September 5, 2018. 4. City Council Approval of Commercial and Payroll Checks Recommendation: Y' Draft Minutes Recommendation: Approve the commercial and payroll checks for August 2018. Approve the minutes of the Mayor and City Council Regular Meetings of August 1, 2018 and August 15, 2018. Mayor and City Council of the City of San Bernardino Page 3 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 6. Amended and Restated Professional Services Agreement between Goldman, Magdalin and Krikes, LLP and the City of San Bernardino Recommendation: Authorize the City Manager to execute the Amended and Restated Professional Services Agreement between Goldman, Magdalin and Krikes (GMK), LLP and the City of San Bernardino, California for workers' compensation legal services. 7. Award of Construction Contract for Pool Plastering at Various Recreational Facilities - Phase II to Condor, Inc. Recommendation: Adopt Resolution No. 2018-233 of the Mayor and City Council of the City of San Bernardino, California, authorizing the award -of -a --construction contract with Condor, Inc., authorizing the City Manager to execute a contract in the amount of $439,147 for pool plastering at various recreational facilities, authorizing a construction contingency in the amount of $43,915, and authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Award of Construction Contract for City Hall Parking Structure Deck Waterproofing to Angelus Waterproofing and Restoration, Inc. Recommendation: Adopt Resolution o. 2018-242 of the Mayor and City Council of the C of San Bernardino, California, approving a construction contract with Angelus 0� Waterproofing and Restoration, Inc. in the amount of $462,250, authorizing a construction contingency in the amount of $46,225, authorizing the Finance / Director to amend FY 2018/19 Adopted Budget by carrying over and transferring remaining FY 2017/18 Zj funds from account number 001-090- 0053-5505 in the amount of $534,000 to a project account to be established, and authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Amendment No. 1 to the HOME Investment Partnerships Program Infill Housing Development Master Agreement Recommendation: Authorize the execution of Amendment No. 1 to the HOME Investment Partnerships Program Infill Housing Development Master Agreement and authorize the City Manager or designee to take any further actions and execute additional documents as necessary to effectuate the agreement. Mayor and City Council of the City of San Bernardino Page 4 Printed 08/30/2098 Joint Regular Meeting Agenda September 5, 2018 10. First Amendment to the Infrastructure Engineers for Staff Augmentation Services Recommendation: Adopt Resoluti n No. 2�8-243 the Mayor and City Council of the��Sa-n Bernardino, California, authorizing and directing the City Manager to execute the First Amendment to the Consultant Service Agreement with Infrastructure EFYgiheers, br,,Senior Engineer Services and authorizing the Director bf, , Finance to increase the Purchase..Orderd?�,$2QQ,000. State Library Grant Funding Appropriation Recommendation: Accept three individual grants awards from California State Library (CSL) for library books and literacy totaling $30,000 and authorizing the Director of Finance to amend the FY2018/19 library budget accordingly. 12 Issuance of a Purchase Order to Nixon -Egli Equipment Company for the purchase of one (1) 2019 PB B-4 Patch Truck unit, Mounted on a 2019 F750 Gas Chassis Recommendation: Adopt Resol iQn No. 2 -245 of the Mayor and City Council of the Ci of San Bernardino, California, approving Nixon -Egli Equipment Company to purchase one new 2019 PB B-4 Patch Truck unit mounted on a 2019 F-750 Chassis for the City of San CBernardino in the amount of $218,866 and authorizing the Director of Finance to issue a purchase order to Nixon -Egli Equipment Company in the amount not to exceed $218,866. 3. Issuance of a Purchase Order to National Auto Fleet Group for the purchase of two (2) 2018 Ford F Series Super Duty F-150 4WD with Super Crew Cab 6.75 Box Trucks Recommendation: Adopt Resolution No. 201,6-246 of the Mayor and City Council of the -C* -of -San Bernardino, California, approving National Auto Fleet Group to purchase two (2) 2018 Super Duty Ford F-150 (x1 E) XL 4WD Super Cab 6.75 Box trucks for the City of San Bernardino and authorizing the Director of Finance to issue a purchase order to National Auto Fleet Group in the amount not to exceed $64,472. Mayor and City Council of the City of San Bernardino Page 5 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 61) Issuance of a Purchase Order to National Auto Fleet Group for the purchase of six (6) 2019 Ford F Series Super Duty F-350 4X2 with Crew Cab 6.75 Box Trucks Adopt Resolution o. 8-24 of the Mayor and City Council of the Cit Bernardino, California, approving the purc ase of six (6) new 2019 Super Duty Ford F-350 SRW (W3A) XL 2 WE Crew Cab 6.75 box trucks for the City of San Bernardino in the amount of $187,917 and authorizing the Director of Finance to issue a purchase order to National Auto • Fleet Group in the amount not to exceed $187,917. Recommendation: 1,,S�Adopt CDBG Subrecipient Agreement with Neighborhood Partnership Housing Solutions, Inc. and Adopt the Policies and Procedures for Owner Occupied Residential Rehabilitation Program Recommendation: 1. Adopt the CDBG Subrecipient Agreement with Neighborhood Partnership Housing Services, Inc. for a term of one year to replace the existing Vendor Services Agreement, and 2. Adopt the policies and procedures for Owner Occupied Residential Rehabilitation Program, 11.8 Right -of -Way Acquisition Services Agreement for the Widening of 40th Street between Johnson Street and Electric Recommendation: Adopt Resoluti nNo. 2018-248 � the Mayor and City Council of the t of ..Saar "Bernardino, California, approving a Consultant Services Agreement with Paragon Partners, LTD for Right -of -Way Acquisition Services for the widening of 40th Street betweem / Johnson Street and Electric Avenue (SSO4-014). W. Third Amendment to the Engineering Resources of Southern California, Inc. Agreement Recommendation: Adopt Resoluti No.2018- 4 of the Mayor and City Council of the oT�an Bernardino, California, authorizing and directing the City Mahager to execute the Third Amendment to the Consultant Services Agreement with Engineering Resources of Southern California, Inc. to provide environmental and civil engineering design services for the widening of 40th Street from Johnson Street to Electric Avenue (SSO4- 014). Mayor and City Council of the City of San Bernardino Page 6 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 18. Basic Compensation Plan for San Bernardino Police Department Recommendation: -Adopt Resolution No. 2018-250 of the Mayor and City Council of the City of San Bernardino, California, establishing ' salaries for the Police Department T Ranges P-1 (Police Officer), P-2 (DetectiYa/Corporal), P-3 (Sergeant), P-4 (Lieutenant); 9P-451%1aptaj4;VP 6. P t Assistant Chief), P-7 C i , a 1;En rcr0ent Trainee effective August 44 " '''' • n 1 �110morandum of gnderstanging with the County of San Bernardino ;"' Community Development- an-dZA, ousing Agency for Homeless Management Information System Recommendation: 1. Approve the Memorandum of Understanding (MOU) with the County of San Bernardino Community Development and Housing Agency (CDHA) for the Homeless Management Information System (HMIS), and 2. Authorize the City Manager or her designee to execute a revised MOU should t" language be revised by the CDHA, not including substantial changes, in consultation with the City Attorney. 20. Agreement with Joe A. Gonsalves & Son for Legislative Advocacy Services Recommendation: Authorize the City Manager to execute a three-year Professional Services Agreement with the option of two one-year extensions between the City of San Bernardino and Joe A. Gonsalves & Son for Legislative Advocacy Services and authorize the Finance Director to execute Ourc, hase order in an amount not to exceed $84,000 'for Fiscal Year 2018/19. 21. Resolution Suspending Special Tax for Special 'rax.' Area 2006-1 and Establishing Tax Rate of Zero >`f Recommendation: Adopt Resolution No. 2018-25=1 of the Mayor and City Council of the City of San Bernardino, California, suspending imposition of special tax and establishing tax rate of zero for Special Tax Area 2006-1. Mayor and City Council of the City of San Bernardino Page 7 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 Final Reading of Ordinance No. MC -1503 - Amending Chapter 5.10 of the San Bernardino Municipal Code related to the Regulation of Commercial Cannabis Activities j_5 tj1/ ,/(3) Recommendation: Accept for 'Fiinal Reading and adopt Ordinance No. MC -1503, an Ordinance cff the idlajor and City Council of the City of San' Bd' rnardino, California, amending Chapter 5.10 wof -the San Bernardino �• M� Municipal Code related to .,the Regulation of 3 Commercial Cannabis Activities. &,.e� STAFF REPORTS' 03 2- ` 31 2'�✓ �� I ?PO'C4 First Amendment to the Agreement with Westbound Communications, Inc. for Marketing and Public Relations Services Recommendation: Authorize the City Manager to execute a First Amendment to the Professional Services Agreement ` with Westbound Communications, Inc. to increase the total compensation by $169,000 for an amount not to ry ` exceed $410,000 in FY2018-19, authorize the City Manager or designee to increase the purchase order for a total amount not to exceed $410,000, and authorize the Director of Finance to amend the FY2018-19 budget. Service Agreement with San Bernardino Chamber of Commerce for 2018 Rendezvous Back to Route 66 Recommendation: Review, discuss, and provide direction in response to the request for a fee waiver in the amount of $39,834 for the San Bernardino Chamber of Commerce Rendezvous Back to Route 6--2 t and if necessary, adopt Resolutio No. 2018-25 f the �2(� Mayor and City Council of the ity of San Be ardino, California, authorizing the City anager to execute a Service Agreement between the City of San Bernardino and San Bernardino Chamber of Commerce to provide support services for Rendezvous Back to Route 66 2018 event. City of San Bernardino City Wide Events Planning updates for Veterans Day Salute & Parade and Winter Wonderland 2018 Recommendation: Discuss and provide direction related to the Veterans Day Salute & Parade and Winter Wonderland 2018 Events specifically related to Disabled American Veterans. Mayor and City Council of the City of San Bernardino Page 8 Printed 08/30/2098 Joint Regular Meeting Agenda September 5, 2018 PUBLIC HEARINGS 26. Establish Compensation and Benefits for City -Elected Officials Recommendation: 5t'*- - �Al 7' Introduce for first reading Ordinance No. MC -1504 of the Mayor and City Council of the City of San Bernardino, California, adding Chapter 2.82 to the City of San Bernardino Municipal Code establishing compensation and benefits for the City -Elected officials. 27. Resolution of the Mayor and City Council of the City of San Bernardino Pursuant to Section 147(f) of the Internal Revenue Code of 1986 Approving the Issuance of Bonds by the Housing Authority of the County of San Bernardino for the Arrowhead Grove Phase II & III Project Recommendation: 40va��' 3�,,0 Adopt Resolutior(No. 2018-253. of the Mayor and City Council of the Ny__ of S ernardino, California, pursuant to Section 147(f) of the Internal Revenue Code of 1986 approving the issuance of bonds by the Housing Authority of the County of San Bernardino for the Arrowhead Grove Phase II & III Project. 28. ADJOURNMENT (d r, The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, September 19, 2018 in the Council Chamber located at 201 North "E" Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m. Mayor and City Council of the City of San Bernardino Page 9 Printed 08/30/2018 Joint Regular Meeting Agenda September 5, 2018 CERTIFICATION OF POSTING AGENDA I, Georgeann "Gigi" Hanna, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the September 5, 2018 regular meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located in the breezeway of City Hall, 300 North "D" Street, San Bernardino, California, at the San Bernardino Public Library, tnd on the •City's website www.ci.san-bernardino.ca.us on Friday, August 31, 2018. I declare under the penalty of perjury that the foregoing is true and correct. -4 �.` • .� �` "t' <,. Georgeann "Gigi" Hanna, MC, City Clerk NOTICE: Any member of the public may address this meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council anctthg A46yor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any, matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and,,, It Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 10 Printed 08/30/2098