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Home My WebLink Aboutcity clerk notesCITY OF SAN BERNARDINO AGENDA FOR THE JOINT REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, DECEMiBER 5, 2018 4:00 PM - CLOSED SESSION 5:00 PM - OPEN SESSION COUNCIL CHAMBER -201 NORTH "E" STREET ■ SAN BERNARDINO, CA 92401 - VVVVVo'.SBC.ITY.0RG Virginia Marquez COUNCIL MEMBER, WARD 1 Benito Barrios COUNCIL MEMBER, WARD 2 John Valdivia COUNCIL MEMBER, WARD 3 Fred Shorett COUNCIL MEMBER, WARD 4 Henry Nickel COUNCIL MEMBER. WARD S Bessine L. Richard IV R. Carey Davis MAYOR James Mulvihili COUNCIL MEMBER, WARD 7 Andrea M. Miller CITY MANAGER Gary D. Saenz CITY ATTORNEY Georgeann "Digi" Hanna CITY CLERK David Kennedy CITY TREASURER Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. o Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip. Speaker slips must be turned in to the City Clerk. You may email your request to speak to publiccommentsasbcity.orr prior to 4 p.m. Each request will cover one speaker. Those who wish to speak must submit their own request to be called on by the Mayor. o There is a 3 -minute -per -person time limit for all comments, excluding public or quasi-judicial hearings. o Written comment on any item may also be submitted to the City Clerk to be included in the meeting record. it will not be read aloud by the City Clerk. o Those who wish to speak on public or quasi-judicial hearing items will have three minutes for each item. o All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. o Please contact the City Clerk's Office (384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. o All documents for public review are on rile with the City Clerk's Office or may be accessed online by going to www. sbcity. om. 0 Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda December 5, 2018 Call to Order Attendee Name Present Absent Late Arrived Council Member, Ward 1 Virginia Marquez ❑ ❑ ❑ Council Member, Ward 2 Benito Barrios 0 0 ❑ Council Member, Ward 3 John Valdivia 0 ❑ ❑ Council Member, Ward 4 Fred Shorett ❑ ❑ ❑ Council Member, Ward 5 Henry Nickel ❑ ❑ ❑ Council Member, Ward 6 Bessine L. Richard ❑ ❑ ❑ Council Member, Ward 7 James Mulvihill ❑ 0 0 Mayor R. Carey Davis 0 0 O City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Attorney Gary D. Saenz ❑ ❑ ❑ City Manager Andrea M. Miller 0 ❑ 0 CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. A. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation — Government Code Section 54956.9(d)(2): One or more cases /, vrb"t,� 1 (\"t �,,'a INVOCATION AND PLEDGE OF ALLEGIANCE y CLOSED SESSION REPORTYVV PRESENTATIONSn��"�" 1. Special Recognition — Loma Linda Animal Hospital 50th Anniversary Me V L_4 A f�� 2. Chamber of Commerc6 & Local Elected Officials Announcements PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA�� `o &114 A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and City Council on any item on the agenda. There is no limit to the number of items that may be discussed within the three-minute time limit. To be called on by the Mavor. olease tum in individual speaker slips to the City Clerk by 5:00 p.m. the day of the meeting. If you wish, you may email your speaking request to Dub/iccomments c -)bcity.orq prior to the beginning of the meeting. Emailed requests to speak will not be accepted from anyone but the person requesting to speak. Mayor and City Council of the City of San Bernardino Page 2 Printed 11/30/2018 Joint Regular Meeting Agenda December 5, 2018 CONSENT CALENDAR There will be no separate discussion of Consent Calendar items unless a Council member requests that the item be considered in its normal sequence on the agenda. Public comment on Consent Calendar items is limited to three minutes total per person. There is no limit on the items that can be discussed within that time. 3. Waive Full Reading of Resolutions and Ordinances Recommendation: Waive full reading of Resolutions and Ordinances on the agenda dated December 5, 2018. 4. City Council Approval of Commercial and Payroll Checks Recommendation: Approve the commercial and payroll checks for November 2018. 5. Cooperative Agreement with County of San Bernardino for Conejo Drive Storm Drain Improvements at 39th Street Recommendation: Adopt Resolution No. 2018-309 of the Mayor and City Council of the City of San Bernardino, California, approving the Cooperative Agreement with the County of San Bernardino for Conejo Drive Storm Drain Improvements at 39th Street (SD19-001). S. Agreement with Engineering Resources of Southern California, Inc. for Environmental Clearance and Preparation of Plans Specifications & Estimate for the State Street Extension Phase 1 between Baseline Street and 15th Street Recommendation: Adopt Resolution No. 2018-310 of the Mayor and City Council of the City of San Bernardino, California, awarding an Agreement to Engineering Resources of Southern California, Inc. to provide Environmental Clearance under the California Environmental Quality Act (CEQA) and preparation of Plans Specifications and Estimate (PS&E) for State Street Extension Phase 1 between Baseline Street and 16th Street (SSO4-009). Mayor and City Council of the City of San Bernardino Page 3 Printed 11/30/2018 Joint Regular Meeting Agenda December 5, 2018 7. Agreement with Engineering Resources of Southern California Inc. for Sierra Way Storm Drain Recommendation: Adopt Resolution No. 2018-311 of the Mayor and City Council of the City of San Bernardino, California, approving the award of a design contract with Engineering Resources of Southern California, Inc. in the amount of $190,000 for Sierra Way Storm Drain project. 8. 2019 Legislative and Regulatory Platform and Receive Legislative Update Recommendation: Approve the 2019 Legislative and Regulatory Platform and receive and file a legislative update. 9. Imposing Liens to Recover Costs for Code Enforcement Abatement Recommendation: Adopt Resolution No. 2018-312 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements. 10. Authorize the purchase of Hosted Microsoft Exchange Email from Connections in an Amount Not to Exceed $59,024 Recommendation: Authorize the City Manager or her designee to execute documents for the purchase of hosted Microsoft Exchange from Connections in an amount not to exceed $53,659.20. 11. Agreement with TruStar Energy LLC for Fuel Station Upgrades at the City Yard, Amending the FY 2018/19 Budget with the MSRC-AQMD Grant, and Internally Borrowed Funds from Integrated Waste Recommendation: Adopt Resolution No. 2018-299 of the Mayor and City Council of the City of San Bernardino, California, approving the award of a design -build contract with TruStar Energy LLC, in the amount of $2,195,427 for Fuel Station Upgrades at the City Yard; authorizing the City Manager to execute the contingency in the amount of $204,573; authorizing the execution of an inter -fund loan using Integrated Waste Funds (527); authorizing the Finance Director to amend the FY 2018/19 Adopted Budget to allocate the MSRC- AQMD grant and Integrated Waste funding to the project; and authorizing the City Manager or designee to expend the contingency fund, if necessary to complete the project. Mayor and City Council of the City of San Bernardino Page 4 Printed 11/30/2018 Joint Regular Meeting Agenda December 5, 2018 12. Increase to PO with West Coast Arborists Recommendation: Adopt Resolution No. 2018-301 of the Mayor and City Council of the City of San Bernardino, California, authorizing and directing the City Manager to authorize a Third Amendment of the Vendor Services Agreement With West Coast Arborists, Inc. and increase Purchase Order No. 2019-167 for the cycle pruning (grid trimming) of trees Citywide and other related tree services. 13. Interim Director of Finance (U) Employment Agreement and Appointment Recommendation: Adopt Resolution No. 2018-313 of the Mayor and City Council of the City of San Bernardino, California, appointing Rita Conrad as Interim Director of Finance (U) under government code section 21221(h). 14. Purchase and Sale Agreement for APN 0146-241-07-1256 Wall Avenue Recommendation: Authorize the City Manager to execute a Purchase and Sale Agreement and Joint Escrow Instructions between the Successor Agency and Mr. Bennie Benton with respect to the real property located on 1256 Wall Avenue, San Bernardino, California (APN 0146-241-07), and approving certain related actions. 15. Final Reading and Adoption - Amendment of Chapter 10.52 of the San Bernardino Municipal Code to Reduce the Speed Limit on Arrowhead Avenue between Highland Avenue and Thompson Place from 45 mph to 35 mph Recommendation: STAFF REPORTS Adopt Ordinance MC -1501 of the Mayor and City Council of the City of San Bernardino, California, amending Chapter 10.52 of the San Bernardino Municipal Code to reduce the speed limit on Arrowhead Avenue between Highland Avenue and Thompson Place from forty-five miles per hour to thirty-five miles per hour and authorize staff to implement striping modification. 16. Public Works Department Reorganization M IS Recommendation: Adopt Resolution No. 2018-314 of the Mayor and City Council of the City of San Bernardino, California to: 1). transfer operations and personnel from the Parks, Recreation and Community Services Department and Community and Economic Development Department Mayor and City Council of the City of San Bernardino Page 5 Printed 11/30/2018 Joint Regular Meeting Agenda December 5, 2018 to the Public Works Department; 2). reclassify positions within the Public Works Department; 3). delete, amend and approve classifications and job descriptions; 4). amend the full-time salary schedule adopted by Resolution No. 2018-181; 5). amend the part-time salary schedule adopted by Resolution No.2018-135; and 6). amend the fiscal year 2018/19 budget to reflect these actions. This Resolution will be effective January 1, 2019. 17, Violence Intervention Program (VIP) Update and Supportive Service Professional Services Agreements NI"IJN J Recommendation: Authorize the City Manager to execute professional service agreements with Clay Counseling Solutions, inc., Victory Outreach of San Bernardino, and Young Visionaries Youth Leadership Academy to provide supportive services for the City's Violence Intervention Program (VIP). 18. Capital Improvement Work Plan Update for FY 2018/19 ► V \ /2n J Recommendation: Receive and file the Work Plan Update on the FY 2018/19 Capital Improvement Program. PUBLIC HEARINGS 19. Substantial Amendment to FY 2018/19 Action Plan m 2,,-1 Recommendation: 1. Adopt a Substantial Amendment to the FY 2018/19 Action Plan; and 2. Authorize the Director of Finance or his designee to revise the FY 2018/19 Budget pursuant to the Substantial Amendment to the FY 2018/19 Action Plan. 20. Read By Title Only, Waive Further Reading, and Introduce Ordinance No. MC - 1510 Amending Chapter 2.03 to Title 2 of the Municipal Code, Establishing Procedures for Filling Mayoral Vacancies `v� �7 Recommendation: Read By Title Only, Waive Further Reading, and Introduce Ordinance No. MC -1510 of the Mayor and City Council of the City of San Bernardino, California, amending Chapter 2.03 to Title 2 of the San Bernardino Municipal Code, establishing procedures for filling Mayor vacancies. Mayor and City Council of the City of San Bernardino Page 6 Printed 11/30/2018 Joint Regular Meeting Agenda December 5, 2018 PRESENTATIONS (CONTINUED) 21. Recognition of Dedicated Service — Mayor R. Carey Davis, Council Member Virginia Marquez, Council Member Benito Barrios, and Council Member John Valdivia 22. ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on Wednesday, December 19, 2018 in the Council Chamber located at 201 North "E" Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m. CERTIFICATION OF POSTING AGENDA I, Georgeann "Gigi" Hanna, CMC, City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the December 5, 2018 regular meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located in the breezeway of City Hall, 300 North "D" Street, San Bernardino, California, at the San Bernardino Public Library, and on the City's website www.ci.san-bernardino.ca.us on Friday, November 30, 2018. I declare under the penalty of perjury that the foregoing is true and correct. Georgeann "Digi" Hanna, CMC, City Clerk Mayor and City Council of the City of San Bernardino Page 7 Printed 1113012018 Joint Regular Meeting Agenda December 5, 2018 NOTICE: Any member of the public may address this meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 8 Printed 11/30/2018