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HomeMy WebLinkAbout2019-078Resolution No. 2019-78 RESOLUTION NO. 2019-78 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE AWARD OF PROFESSIONAL SERVICES AGREEMENTS WITH BLAIS & ASSOCIATES, INC., EVAN BROOKS ASSOCIATES, INC., AND KOA CORPORATION FOR AS NEEDED GRANT WRITING SERVICES WHEREAS, in order to effectively secure grant awards, it is advantageous to retain professional grant writing services to increase the likelihood of a successful award; and, WHEREAS, retaining multiple firms with various specialties is beneficial as they provide the city with grant writing experts in numerous fields; and, WHEREAS, on December 10, 2018, staff issued a Request for Proposal (RFP) for "As Needed Grant Writing Services"; and, WHEREAS, on January 10, 2019, proposals were received from 12 consultant firms; and, WHEREAS, following a detailed analysis of each proposal, the five highest scoring consultants were selected as finalists; and, WHEREAS, a selection committee comprised of representation from the City Manager's Office, Library, Parks and Recreation, Police, Public Works Departments conducted formal interviews with the finalists; and, WHEREAS, the committee concluded that the firms, Blais & Associates, Inc., Evan Brooks Associates, Inc., and KOA Corporation, demonstrated the best capability to provide As Needed Grant Writing Services to meet the needs of the City in accordance with the Consultant Services Agreements, attached hereto and incorporated herein as Exhibit "A" (Blais & Associates, Inc.), Exhibit `B" (Evan Brooks Associates, Inc.), and Exhibit "C" (KOA Corporation). BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The above recitals are true and correct and are incorporated herein by this reference. SECTION 2. The City Manager or designee is hereby authorized and directed to award a consulting contract services agreements, to Blais & Associates, Inc., Evan Brooks Associates, Inc., and KOA Corporation in the amounts not to exceed $100,000 each over three years. SECTION 3. All three (3) Agreements shall expire on May 14, 2022, unless earlier terminated as provided therein. Subject to written approval of the parties involved, each Resolution No. 2019-78 Agreement may be administratively extended by the City Manager or designee for a maximum of two (2) one (1) year extensions. SECTION 4. The City Council finds this Resolution is not subject to the California Environmental Quality Act (CEQA) in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty, as in this case, that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. SECTION 5. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 6. Effective Date. This Resolution shall become effective immediately. APPROVED and ADOPTED by the Cityr1A 11cil 1 signed by the Mayor and attested by the City Clerk this 15'h day of May 2019. � l John Valdivia, Mayor City of San Bernardino Attest: Georgeann H" MMC, City jerk Approved as to form.: 1'71 - \ 0 - Gary D. Saenz, City Attorney Resolution No. 2019-78 CERTIFICATION STATE OF CALIFORNIA) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO) I, Georgeann Hanna, MMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2019-78 adopted at a regular meeting held at the 15t` day of May 2019 by the following vote: Council Members: AYES NAYS ABSTAIN ABSENT SANCHEZ /� MARRA X VACANT SHORETT x NICKEL RICHARD X MULVIHILL X WITNESS my hand and official seal of the City of San Bernardino this 15'h day of May 2019. Georgeann Wanna,ity Clerk PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BLAIS & ASSOCIATES, INC. This Agreement is made and entered into as of May 15, 2019 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 ("City"), and Blais & Associates, Inc., a S Corporation with its principal place of business at 4017 Moonlight Drive, Little Elm, Texas 75068 (hereinafter referred to as "Consultant"). City and Consultant are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties." RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: AS NEEDED GRANT WRITING SERVICES (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS. 1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference. 2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement. 4. Compensation. a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "A." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $100,000.00. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant shall submit invoices to City for approval. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 6. Term. This Agreement shall commence on the Effective Date and continue through May 14, 2022, unless the Agreement is previously terminated as provided for herein ("Term") with two (2) one (1) year extensions at the City's option. The first option, if exercised, shall be effective May 15, 2022 through May 14, 2023. The second option, if exercised shall be effective May 15, 2023 through May 14, 2024. 7. Maintenance of Records-• Audits. a. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term. 9. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to 2 resume performance of this Agreement. 10. Compliance with Law_ a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 11. Standard of Care. Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City. 13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City's Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business. ld. Assiviunent and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 15. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3 a. Additional Insured The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant's and its subconsultants' policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. for the following: (iii) Commercial General Liability Insurance must include coverage (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCS exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City -designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. C. Automobile Liability 4 (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non -owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers' Compensation/Employer's Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. e. Professional Liability Errors and Omissions At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. f. Minimum Policy Limits Rec uired (i) The following insurance limits are required for the Agreement: Combined Single -Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer's Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. g. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. h. Policy Provisions R.cguired (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. Col (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. i. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than AMI and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. j. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. 7 (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. k. _Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 17. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims") in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project, or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. b. Additional Indemnity- Oblig ations. Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected and appointed officials, employees, agents, or authorized volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its elected and appointed officials, employees, agents, or authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to 8 insurance proceeds, if any, received by the City, its elected and appointed officials, employees, agents, or authorized volunteers. 18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et seg. and 1770 et sect., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. 19. Verification of Em plovment Eliibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 21. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days' written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. Z 22. Attorneys' Fees. In the event that litigation is brought by any Parry in connection with this Agreement, the prevailing Parry shall be entitled to recover from the opposing Parry all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney's Office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this Agreement. 23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant's professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction. 24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect. 25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 26. Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 27. Organization. Consultant shall assign Natale Lessey as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof - CITY: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, CA 92401 Attn: "City Manager" CONSULTANT: Blais & Associates, Inc. 4017 Moonlight Drive Little Elm, Texas 75068 Attn: Neil Blais President & Chief Executive Officer 10 With Copy To: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, CA 92401 Attn: City Attorney 30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 32. Entire Agreement. This Agreement, including Exhibit "A," represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement. 33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 35. Non -Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 36. Time of Essence. Time is of the essence for each and every provision of this Agreement. 11 37. Headin,s. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement. 39, Cin's Right to Emplo3, Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement. 42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE] 12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BLAIS & ASSOCIATES, INC. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN BERNARDINO Approvcd By. Teri Ledoux Acting City Manager Approved as to Form: ****Approved Form**** Gary D. Saenz City Attorney Attested By: Georgeann anna, MMC City Clerk 13 CONSULTANT _ raturZe e�. I e. 3(C.. Name GC_U Title Y� r� Professiional `1 Grant .sem / B&Aj Consulting r Request for Proposal (RFP) F-19-27 For As Needed Grant Writing Services January 10, 2019 PREPARED FOR: City of San Bernardino ATTN: Jim Slobojan, Procurement Services Manager 290 North D. Street San Bernardino, CA 92401 PREPARED BY: Blais & Associates, Inc. Irvine Business Center 7545 Irvine Center Drive, Suite 200 Irvine, CA 92618 (949) 589-6338 www.blaisassoc.com B&AICO"Swifing Table of Contents Tableof Contents........................................................................................................................i 1) Vendor Cover Letter............................................................................................................1 2) Background and Project Summary................................................................................3 3) Methodology..........................................................................................................................5 4) Staffing.....................................................................................................................................9 5) Qualifications.....................................................................................................................10 6) Fee Proposal.......................................................................................................................16 7) Insurance.............................................................................................................................17 8) Litigation..............................................................................................................................18 9) Other Information............................................................................................................18 10) Appendices.......................................................................................................................19 10.1- Table 5.1 Grant Experience...............................................................................19 10.2 - References...............................................................................................................26 10.3 - Grant Writers Sample Application ..............See General Attachment Doc 10.4 - Key Staff Resumes................................................................................................ 34 4F B&A proudly uses Egnyte Cloud File Server to enhance our client's electronic experience. rl Prafcssional Grant B&AlConsWfin January 10, 2019 Mr. Jim Slobojan Procurement Services Manager City of San Bernardino 290 North D. Street San Bernardino, CA 92401 7545 Irvine Center Drive Suite 200 I•. Irvine California, 92618 P (949) 589-6338 www.blaisassoc.com Subject: Proposal for RFP No. F-19-27 As Needed Grant Writing Services Dear Mr. Slobojan: Blais & Associates, Inc. (B&A) is pleased to provide the City of San Bernardino with the following proposal in response to RFP No. F-19-27 As Needed Grant Writing Services. The PDF proposal is being submitted via the P1antBids portal as requested in the RFP. B&A is a woman -owned business enterprise specializing in grant research, writing, and post -award management for local governments. B&A is a S Corporation with headquarters located at 4017 Moonlight Drive, Little Elm, Texas 75068. B&A is wholly owned by Destin and Neil Blais. B&A will support the City of San Bernardino from our Irvine office (address noted on letterhead), which is closest to San Bernardino. B&A meets, or exceeds, all minimum requirements stated in the RFP. All information, including our proposed fees, are valid for a period of not less than 180 days from the date of submittal. B&A is not an engineering firm or lobbying firm seeking to use grant writing as a method to secure work. B&A provides consulting services that starts with detailed research and consultation to determine whether or not a client should pursue an application. We provide turnkey grant writing services or can assist City staff with application development through editing services. And, finally, we provide post -award administration to ensure successful management of the grant agreement with the funding agency. B&A has developed software expressly for this purpose. B&A has experience and expertise with all of the grant areas noted in the RFP including: 1) Capital Improvement and Public Works Infrastructure Development Projects; 2) Active Transportation / Mobility; 3) Traffic Engineering; 4) Public Safety; 5) Energy Efficiency and Sustainability; 6) Economic Development; 7) Parks and Recreation Programs; 8) Housing Programs; 9) Technology; and 10) Homeless Solutions. B&A has experience working with the City of San Bernardino including developing an ATP Cycle 2 application (awarded $2.15 million), a joint public safety grant application with the City of Fontana (awarded $546,500 for the two cities), an affordable housing and GRANT 13ESF'A ItC11. V RTTIMAVN(XEn1VNT S1:13N'lC.V 7545 Irvine Center Drive Professional Suite 200 B&Aj COMUWRC CrantIrvine California, 92618 P (949) 589-6338 www.blaisassoc.com sustainable communities grant with the San Bernardino County Transportation Authority (awarded $20 million). I will serve as your point of contact with respect to this proposal and I am authorized to bind the company to the terms of the proposal. If you need additional information, please do not hesitate to call me at (949) 589-6338 or via e-mail at nblais@blaisassoc.com. Thank you for the opportunity to serve the City of San Bernardino. Sincerely, Neil Blais President & CEO Enclosure NB/db t�11 A -N 1' h 11"SE-IRCIt. - Ri'1'il•(;. ,LK 1 I A N %trFAI FNT S1 -)11V IC'Es 2 B&A 2: Background and Project Summary 2.0: Background The RFP requests narrative that discusses B&A's understanding of the City of San Bernardino and the scope of work to be accomplished with the City. B&A has developed three grant applications for the City, all of which were awarded. Those applications are discussed in detail in Section 5.10 in this proposal. During the course of developing these applications, B&A developed relationships with City staff and local stakeholders. Because B&A remains focused on local government operations, and has experience with clients of similar population and services including the City of Anaheim (over 350,000), the City of Fontana (over 205,000), the City of Garden Grove (over 174,000), and Torrance (over 147,000), we have a built-in detailed understanding of services provided by the City. The City will not need to educate our staff on the terminology utilized in the various departments including parks, public works, public safety, or economic development to name a few. 2.1: Approach to Proposed Scope of Work The RFP includes a number of bullet tasks or services sought by San Bernardino and B&A is providing a specific response to the Scope of Services. However, we have recommendations that we believe will help the City develop an effective grant program such as a comprehensive grant needs assessment. Should B&A be selected, we will bring these recommendations forward for consideration. B&A believes that following our rigorous and tested process will be the best approach to ensuring success for the City's grant program. Please note that at all times, B&A will comply with all State, Federal, and City regulations. B&A provides a very high level of transparency, ethics, and customer service to our clients (including public officials, staff, and agencies), which is confirmed by our extensive client retention rate. 2.1.1 Grant Writing B&A will follow our standard grant development process, as written in our internal policies and procedures manual, for the development and submission of an application or a loan request. When developing an application, the B&A process is outlined below: • Based on the due date and proposal requirements, we develop a list of tasks that must be accomplished in a timeline format. This Timeline and Checklist will include who is responsible for completing the tasks and the dates tasks are to be completed. As a turnkey writer, B&A will attempt to complete as much of the application as independently as possible. B&A provides the leadership for the coordination of any necessary meetings, conference calls, or discussions. This step of our process satisfies the first, second and third bullets of the RFP scope of work. B&A will develop an application outline that includes the narrative questions from the call for projects. Including this text in the early development phases ensures that both San Bernardino and B&A Associates are aware of the application requirements. B&A's Associates are trained and skilled in developing narrative, with compelling arguments, in active voice, and within any character limitations. Using this outline, B&A conducts a kick- off conference call discussing the program, the Timeline and Checklist, and application. This rawkwimad B&AGNM will provide San Bernardino staff with guidance on the data needed for the application. This step of our process satisfies the first, second and third bullets of the RFP scope of work • Starting with the tasks that will take the longest to complete, B&A will begin to research additional information, meet with appropriate staff, stakeholders, and consultants, and develop proposal language, including a scope of work, budget, timeline, justification, cost - benefit analysis, transmittal cover letter, and completing all necessary federal, state, and local forms, certifications, assurances, etc. B&A will interview key staff and/or consultants, to capture as much information about the project as possible. This ensures that our impact on all staff is minimal. This step of our process satisfies the third, fourth, fifth, sixth, and seventh bullets of the RFP scope of work • Concurrently, B&A will determine the role of any stakeholders and identify those stakeholders in coordination with the San Bernardino staff. With San Bernardino staff, B&A will take the lead on coordinating any necessary stakeholder meetings. B&A will draft and secure letters of support or funding commitment letters, as appropriate. This step of our process satisfies the first, third fourth, and sixth bullets of the RFP scope of work. • B&A will attend any pre -proposal conferences, etc. hosted by the grant making agency. B&A will also collect data and photographs as independently as possible from existing resource such as General Plans, CalEviroScreen, Melissa Data, Google Earth, Virtual Earth, etc. All of our Associates are trained in the use of these tools. This step of our process satisfies the fourth and seventh bullets of the RFP scope of work • Concurrently, determine necessary approvals from the City Council authorizing the submission of the grant proposal and/or local match funding commitment, etc. This may include developing staff reports and/or resolutions for City staff to include on the Council's agenda. This step of our process satisfies the second fourth, fifth, and seventh bullets of the RFP scope of work • Determine if any special graphics, art work, maps, etc. are needed and begin to incorporate into the proposal as soon as possible. B&A generally develops all graphics, maps, and artwork in house. However, if specialized GIS maps are required, B&A has standing relationship with GIS specialists to perform these tasks. This step of our process satisfies the seventh bullet of the RFP scope of work. • Conduct any greenhouse gas reduction, water savings, energy savings and other calculations as necessary. B&A staff are trained in the calculation tools accepted by most grant funding agencies, including the California Air Resources Board emission reduction and greenhouse gas reduction tools. B&A has relationships with Cambridge Systematics and Urban Crossroads providing us access to other transportation and traffic modeling. B&A also has standing relationships with Albert Webb and Associates, Charles Abbott and Associates, ICF Consulting, HDR and ABS Consulting for access to a variety of skilled engineers covering a range of specialties. This step of our process satisfies the seventh bullet of the RFP scope of work 4 B&Al • Provide draft copies of grant proposals to City staff with an adequate amount of time to allow for feedback and final editing. B&A then reviews and incorporates staff edits, or, discusses any edits that might impact the scoring of the project, or exceed proposal limitations. B&A provides an 80% draft for review, which is intended to ensure the technical aspects of the proposal are accurate and consistent with the goals of San Bernardino, including the budget. B&A then provides a final (100%) draft for review, which is to ensure that San Bernardino staff are comfortable with the final application and have an opportunity to interject any adjustments necessary, and for signature and approval to submit. This step of our process satisfies the first and sixth bullets of the RFP scope of work. • If submitting hard copy applications, B&A will make all necessary copies and ensure proper delivery by the due date. Our Associates have full authority to ensure delivery through any means necessary. We take into account issues like weather at mail processing centers and issues with FedEx, or other delivery services. If submitting electronic applications via the internet, B&A will coordinate any password or authorization requirements as early as necessary to ensure the timely submission of e -grants. B&A is familiar with all of the current grant submission websites including grants.gov, GRanTS, GMS, FAAST, and other sites. B&A has never missed a grant deadline (something many of our competitors cannot honestly claim). This step of our process satisfies the fourth bullet of the RFP scope of work Maintain a comprehensive grant filing system throughout the development process that is provided to staff once the grant is submitted and/or approved. B&A will provide San Bernardino with all research materials and all work products via flash drive. NOTE: B&A does not retain any ownership rights for any work products developed under a contract with a government agency. All original work products are provided to the client. All electronic files are in Microsoft Word, Excel, or other appropriate software. B&A maintains electronic copies of all products in accordance with our governing contracts in Egnyte, a cloud file sharing and storage system. B&A can provide San Bernardino access to materials via link at any time and vice versa. Throughout the grant development process, the B&A team will work as independently as possible but also closely with staff to coordinate work and ensure continued communication throughout the proposal development process. Should San Bernardino request technical review of a staff developed application, B&A will review and provide edits, comments, and recommendations to strengthen the narrative and increase the competitiveness of the application. 3: Methodology 3.0: Methodology B&A has developed a systematic approach that ensures competitive and powerfully written applications for our clients. Unique in the field of grant writing, our approach has been tested and proven to be successful, as demonstrated by our record of success. Our unmatched knowledge and experience with grant programs, our daily research, and assistance with the "go" 5 �� B&AI or "no go" decision making process, ensures that we are aware of what grant entities are looking to fund. For this RFP, B&A can provide any component of our suite of grant services including grant research and consulting, application development, and post -award grant management. Our approach ensures that our clients, like San Bernardino, do not miss funding projects with potential grants and that they are successful delivering their projects and programs. Unlike many of our competitors, all B&A applications are custom developed, with unique narrative, graphics, photos, and artwork so the funding agency cannot tell one B&A application from another. This means there is no cutting and pasting, no look alike templates, and no factory style applications. B&A has purposefully designed our services to be available on a "cafeteria" basis. That is, clients can pick and choose services they need and want. This approach is efficient for on-call contracts, where the client may reach out for specific services at specific times. B&A recommends reaching out to our references, who can provide more direct insight into our services. 3.1: Approach to Proposed Scope of Work The RFP includes a number of specific points that the methodology should address to ensure accomplishing the goals set forth by the City. B&A's systematic process, our typical process discussed below, demonstrates how we will meet these specific points. 3.1.1: Needs Assessment (Optional Task). Typically, when B&A starts working with a new client, one of the first steps is to meet with key client staff and leaders. This meeting allows B&A to gain insight into the programmatic needs of the client including priority projects, programs, and unfunded needs, etc. This preparatory work, in the long -run, saves significant staff time and avoids duplicating effort. B&A utilizes the Needs Assessment to capture the information necessary to provide effective and targeted research to San Bernardino. The process identifies key government entities and any foundations or not -for -profits located in or near the City's jurisdiction that could serve as an agent for certain grant funds or as a supporter of grant applications. The Needs Assessment provides a firm foundation for your grant program. The development of the Needs Assessment takes about three to six weeks following the kick-off meeting. B&A typically includes a follow-up meeting to review the Needs Assessment and discuss the overall strategy and next steps. 3.1.2: Grant Specific Research (Optional Task): B&A has a research team that continually tracks all federal, state, and regional grant programs. B&A recommends an optional task -order to provide San Bernardino with alerts to funding opportunities that might be of interest and will maintain a table of alerts that have been sent to the agency. B&A maintains a grant calendar of all federal, State, and regional programs and the funding cycles and monitors the federal government's web portal on a daily basis for grant announcements. Similarly, B&A maintains a comprehensive list of all state agencies and their grant portals, monitoring them daily. B&A receives weekly the "RFP Bulletin" via electronic mail from the Foundation Center, which is the nationally recognized portal for all foundation and not-for-profit funding nationwide. Finally, there are a number of regional agencies such as SBCTA, that have funding programs. B&A, because of the number of clients we have in southern California, regularly tracks those programs. Other examples include waste hauler 6 F111TAM, opportunities, and air quality district funding, etc. This is an on-going effort if desired by the City. Clients are notified by a customized summary Fact Sheet which provides information about the specific program including the grant deadline, maximum funding that may be requested, any local match requirements, pre -proposal conference information, grant objectives, eligible projects, amount of funds available, average grant awarded in previous cycle, number of applications approved vs. denied in last cycle, whether or not a Resolution is required in order to submit a proposal, the general submission requirements, and scoring system, etc. Your Lead Associate will help you determine which projects are most competitive and whether an application should be developed. If San Bernardino expresses interest in having B&A develop the grant application, B&A provides a not -to -exceed quote for the development of the application, which is part of our standard services to all clients. This quote will help the City manage the budget for their grant program as provided in our Fee Proposal (Section 6). 3.1.3 Grant Writing As already discussed in Section 2 (Background and Summary Section) B&A will follow our standard grant development process, as written in our internal policies and procedures manual, for the development and submission of an application or a loan request. To address the specific points in the RFP, our process provides the following: 1) B&A develops a detailed Timeline and Checklist for each grant application that San Bernardino pursues. The Timeline and Checklist highlights who is responsible for completing the tasks and the dates tasks are to be completed. i) B&A's process includes scheduling regular check-in conference calls during development of the grant application. This ensures that all key project team members are aware of the status of the project, due dates, and are reminded of responsibilities to meet the submittal deadline. B&A authorizes our staff to elevate issues before they become critical. ii) To obtain input from stakeholders and ensure their views are solicited and documented, B&A coordinates a kick-off conference call to review the Timeline and Checklist, the application documents, the project, goals, and objectives. B&A also initiates one-on-one calls with stakeholders and key players to obtain input into the application, or guide development of their components of the application. B&A documents the results of all calls and provides that documentation to all participants to ensure everyone agrees with the outcome. With San Bernardino staff, B&A will take the lead on coordinating necessary stakeholder meetings. B&A will draft and secure letters of support or funding commitment letters, as appropriate. iii) A key strategy is the identification of critical due dates. One key date is the 80% draft review, which is the draft for technical review. That is, the draft which defines the project and tasks clearly to ensure that the City is comfortable committing to the project post award. Another key date is the final draft review, which is the production ready draft 7 B&AIGOW where not only is the project properly laid out, but grammar, spelling, figures, and tables are all consistent and clear. Finally, the ultimate date, the submittal date and B&A has never missed a submittal. 2) B&A believes that our process ensures client satisfaction. This starts with assigning a Lead Associate to the client, which ensures that staff are always dealing with the same individual and not spending time training new people about their City, staff, and stakeholders. We find that this step is the single greatest contributor to client satisfaction. The Timeline and Checklist contributes greatly to satisfaction because, everyone is on the same page and knows when things are due. We find that issues arise when the process is not followed, and so our staff are trained to stick to the process. Finally, our clients have direct access to senior management at any time and we are committed to resolving any issues before they result in a missed deadline. 3) B&A develops a detailed project schedule that is unique to each grant application because each grant application is unique in the duration of the project, stakeholders involved in the process, and required documentation. An example is the Hazard Mitigation Grant application, which is generally straightforward from a narrative perspective, but contains a requirement for a detailed benefit cost analysis that can be difficult to complete and not commonly known. All critical tasks are clearly identified and assigned to a project team member. The Lead Associate tracks the project schedule closely to ensure all parties are held to their commitments. Most grant applications provide for a timeline of less than 60 days for completion and submission. 4) The Timeline and Checklist for each specific grant will specify what tasks B&A will require from City star However, for this response, typical tasks will include: i) Availability to participate in the kick-off conference call discussing the grant application, the potential project, status of any environmental work, critical dates such as City Council approval of any Resolution, and identification of stakeholders. ii) Provision of key documents such as any project plans, staff report template, staff resume's, contacts for stakeholders, existing documentation for the project including CEQA and NEPA if available, staff salaries, fringe, etc. that might be required for budget development. iii) Availability for interview with the grant writer for the provision of detailed information on the project, anticipated materials needed to complete the project, RFP process if required, Purchasing Policies and Procedures (if required), etc. iv) Availability for regular project conference calls reviewing the project status. v) Active review of minutes, questions, and draft narrative needing specific technical support. No writing of narrative is expected, but the experts must be available to comment on draft narrative. This includes the 80% and final draft applications. vi) Support with distribution of Letters of Support (LOS) to elected officials, if needed. B&A has learned through experience that LOS to elected officials at all levels of 8 B&AIGOW government has the potential to create issues. B&A will develop the LOS, but requests that City staff distribute to ensure these issues do not arise. vii)Outreach to stakeholders for LOS in case such support is needed. Some stakeholders respond better to requests from City staff than a consultant. 4: Staffi n g 4.0: Proposed Staffing B&A proposes to assign Ms. Natale Lessey as your Lead Associate. Ms. Lessey will be supported on a day-to-day basis by Ms. Gwendy Silver and Ms. Adrienne Harrington. Ms. Darci Terrell will provide quality control and executive oversight along with Ms. Andrea Owen who will oversee all work and provide strategic direction. Mr. Neil Blais will be responsible for all contracting, invoicing, and insurance requirements, etc. Your proposed team has the support of the entire B&A bench including several strong and experienced writers. At any time, we can bring significant resources should San Bernardino pursue multiple applications. 4.1: Staff Experience B&A's team is comprised of researchers and writers who all follow a tested process that is articulated in a company procedural guide and code of conduct. B&A's fundamental philosophy is to hire extraordinary grant writers, train them to work to exact standards and dedicate them to a client so our writers become your experts. Your lead writer will become intimately familiar with your goals and needs. Our goal is to develop a long-term, successful relationship with you and our experience has shown that this is best accomplished by assigning one key associate who becomes your trusted source. As a writer begins to develop grant proposals for you, a tremendous amount of synergy will be realized. Previously written grant proposals tend to help shape future proposals. Contacts with your staff will become familiar to our grant writer and our writer will become familiar to your staff. The political formalities and process will not have to be re -learned or re -explained. 4.2: On-call Grant Support and Development Team Natale Lessen, Senior Associate. Responsible for all interactions with the City of San Bernardino, coordinating all application development activities internally with support staff as needed, and coordinating all application development activities externally with city staff, stakeholders, and community partners. Natale will be responsible for taking tasks as they are assigned by the client and ensuring each is completed on-time and on -budget. She will have full authority to utilize B&A resources as needed to meet the needs. Gwendy Silver, Associate. Responsible for supporting Natale for the development of grant applications as needed. Gwendy will report directly to Natale and any coordination between Gwendy and the City will include Natale to ensure consistency with messaging. Adrienne Sarrinwon, Associate. Adrienne will provide secondary support to Natale, as needed. This might include performing research for necessary data for the applications, development of narrative for specific sections, and support with other tasks as needed. 9 B&AIS 4.2.1: Quality Control Darci Terrell, Client Services Director. Darci will review all 80% and 100% final draft grant proposals developed by Natale and her team and will help ensure overall client satisfaction. Darci will also review all communications between the development team and stakeholders, etc. 4.2.2. Management Support Team Andrea Owen, Vice President. Andrea is responsible for the day-to-day management of B&A's grant research and writing teams. She is available to support Natale as needed, or support any needs of the City of San Bernardino directly. Andrea serves as the client lead for SBCTA. 4.2.3: Grant Research Team Sharon Campbell and Toms Frost, Research Associates Sharon and Tonya will provide support for all data and technical research needs, grant program research, contact with the grant agencies, and attendance at workshops. 4.2.4: Bench of Writers B&A has an extensive bench of experience grant writers, all of whom are familiar with city operations, and all of them are available to support Natale, including: Directors Jill Mohler and Dawn Olsgaard, Senior Associate and Certified Grant Writer ® Liz Range -Pendell, Associates Susan Worley, Sandy Stone, Angelina Torres, Nancy Littman, and Susann Branch. 4.2.5: Post -award Management Team Ursula Drake Director of Grant Man ement Services. Ursula Drake will provide post award grant management support to Natale and the City if requested. Ursula is supported by grant managers Alisa Kim and Jessica Garigliano. 5: Qualifications 5.0: Summary B&A is a full-service grant consulting firm with a proven track record of writing successful grant applications, winning approximately 75 percent of all proposals prepared on behalf of clients since 2014. The majority of B&A's clients experience a "return on investment" (ROI) anywhere from $25 to $75 in grant funding for every $1 spent on grant consulting services. B&A's success is because we ensure that proposed programs and projects are squarely aligned with what a grant solicitation is seeking. 5.1: Key Staff Natale Lessee, Senior Associate. Natale has over 15 years of experience in marketing, communications, and business management and joined B&A in 2013. She actively leads the day-to-day grant research, writing, and overall management of three clients including Chino Hills, Claremont, and Indio. Natale holds a B.A. in English from Cal State Fullerton University. Roles. Natale will be the single point of contact for the City of San Bernardino. Natale will have the authority to access any resources within the company to provide grant application research, funding program matching to projects, legislative research, etc. Natale will provide any requested services including grant Fact Sheets, consulting support, grant application 10 development, management of assisting Associates, and post -submission support as requested. If requested by the City, Natale may coordinate with Ursula as she works on development of post - award reports, close-out, and requests for reimbursement. Experience and Qualifications. Over the past five years, Natale has successfully performed all of the functions described above under "Roles" for multiple clients. She is extremely detail -oriented and her strength is helping manage multiple projects and keeping tasks moving forward based on timing and need. She is a positive and calming influence in high stress situations and has gone to great lengths to help client staff move work products forward (e.g. budgets and plans) to ensure they are provided before a grant deadline. Gwendy Silver, Associate. Gwendy joined B&A in 2017 and will provide support to Natale and Adrienne. Gwendy brings nearly 30 years of grant related business to the team. Ms. Silver received a Bachelor of Arts in Geography and a Masters in Urban Planning from the University of California, Los Angeles. Roles: Gwendy will assist Natale on specific assignments necessary to keep organized and projects moving forward, as assigned by the City, primarily as it relates to application research and development. Experience and Qualifications: Gwendy has strong writing and editing experience. Her experience includes local non-profit fundraising, management, and coordination with key stakeholders for projects and programs. Gwendy ran her own firm for several years prior to joining B&A. Adrienne Harrington, Associate. Adrienne is our newest associate, joining B&A in 2018 and she will provide support to Natale and Gwendy. Adrienne brings nearly 9 years of grant related business to the team. Ms. Harrington received a Bachelor of Science in Geography and Community and Regional Planning from Appalachian State University. She holds a Masters in Public Administration with Transportation Planning from the University of North Carolina, Wilmington. Roles: Adrienne will assist both Natale and Gwendy on specific assignments necessary to keep projects moving forward, as assigned by the City, primarily as it relates to application research and development. Experience and Qualifications: Adrienne has strong writing and editing experience. Her experience includes local government grant development and public policy support. 5.2: Firm Profile B&A was launched in California in 2000 and incorporated as a California Corporation in May 2005. As part of planned expansion, B&A moved the corporate headquarters to Texas in 2011. B&A is now incorporated in the State of Texas and is registered and in good standing with the California Secretary of State. B&A is celebrating 19 years of providing grant research, writing, and management services to local municipal government agencies. B&A has offices in California, Texas, Colorado, Kansas, Wyoming, and Oklahoma. B&A currently has 22 employees with the majority in California (11) and the remainder in Texas (8), Colorado (1), Kansas (1) and Oklahoma (1). Staff in the Irvine, California office will provide the majority of the services for this agreement. While licensing is not required for grant writers, B&A believes in maintaining and promoting professional standards. As such, B&A is a proud member of several professional organizations that provide professional development, ethics, and standards for the grant industry. Our 11 B&AI rafimal" memberships include the Grant Professionals Association (GPA), the National Grants Management Association (NGMA), and the American Grant Writers Association (AGWA). B&A holds to, and maintains, the code of ethics promoted by the three organizations and we will provide the highest quality of services to San Bernardino. Grant eters �e„� Professionals L4A Association �,,;,w Ate, '^IN.M NA.BZL N�i1CJIKouwrrrRrtFssA U'. 5.2.2: Firm's Experience Performing Similar Work The RFP requests that responding firms provide information on its experience with work of a similar nature to those solicited in the RFP and that is presented in our references in Appendix 10.3 (References). The RFP requests that the firm highlight participation in such work by the proposed key personnel for this assignment. B&A strives to ensure that none of our Associates, or the firm in general, becomes too specialized in a specific grant program. Rather, we work to ensure that our Lead Associates and their support teams are capable of supporting our clients on a holistic basis. When reviewing the list below, San Bernardino can be certain that ALL employees within B&A can provide the highest standard of service to San Bernardino. Table 5.1 (Appendix 1) provides a list of recent grants (2015-2018) awarded to our clients by the common program name, date of submittal, and the award amount. The awards for programs noted below are indicative of our ability to write multiple grants for multiple clients at the same time, each with the capacity of winning an award. The table represents a total of approximately $257.9 million in awarded funds for our clients from 2015-2018. The Table clearly demonstrates both our effectiveness in securing grant funding, and the depth and breadth of our capabilities and experience with all available grant programs. B&A is experienced in coordinating activities between agencies, community partners, and Community -Based Organizations (CBOs). Because of our experience in the local government market, we have worked with community partners, school districts, MPO's, and CBOs on behalf of our clients for their grant efforts. One differentiator between B&A and our competitors is that we are familiar with the application forms, and the post award forms, and we generally will complete the forms on behalf of our clients, asking them to only sign the forms for submittal. 5.2.4: Subcontractors B&A will utilize in house staffing for the provision of the services requested in the RFP. Should some engineering expertise or other need for a subcontractor arise, B&A will alert San Bernardino about the need and provide recommendations on consultants with which we have had prior working experience. This might occur if we need specialized GIS services, Air Quality calculations, or other highly technical expertise not available within the City or B&A. 5.3: B&A Grant Writing Sample As requested, B&A is providing a sample of a submitted grant application. B&A has chosen to provide the awarded Body Worn Camera application because of the technical complexity of the application, the number of stakeholders and collaborators involved in the application, and the 12 fact that two cities were the applicants. This presents a good representation of our team's capabilities. SA: responses to Specific Questions The following narrative responds to specific RFP questions: 5.4.1: General Process and Timeline B&A's detailed process has been presented in Section 2. Generally, it starts a Notice to Proceed given when the City agrees to B&A's NTE pricing for a specific grant application. B&A will then develop the Timeline and Checklist, coordinate the kick-off conference call, and host interviews with technical experts. B&A will provide turnkey application development, LOS, and complete forms. B&A will submit an 80% draft for technical accuracy and a final draft for approval to submit. B&A will prepare any hard copies, if necessary. B&A will submit the application on-time whether electronic or hard copy. B&A will then provide the City with all documents developed during the application process for their records. A typical process can take between 20 and 60 days for development. 5.4.2: Responsibilities of Key Personnel Because of our written processes, procedures and training, B&A allows the Lead Associate to take significant responsibility for the delivery of the client's grant program. Your LA has access to the executive team to identify associates with capacity to provide assistance and those associates are immediately assigned to the LA for the project. The LA has complete autonomy to ensure delivery of the application. B&A Associates are free to use all means necessary, including having the President of the firm flying to Sacramento to deliver an application when FedEx could not deliver. 5.4.3: Methods to Collect and Make Data Available B&A's grant writing team will collect data for grant applications as needed. Any data, documentation, and other information collected is stored in B&A's cloud based document sharing system called Egnyte. Data is stored by client, if general in nature, and by project, if specific to a project. The City can be provided with a link to the data folder upon request. However, the City is provided all files, data, and documents in electronic format, on a flash drive, at the completion of the development of an application. B&A retains documentation as required by agreement. B&A does not share data with other clients unless approved by the client. 5.4.4: Approach to Obtain Information from a Stakeholder B&A's has worked with many different community stakeholders over time. In some cases a stakeholder cannot be troubled to provide information needed for the application. B&A will initially work directly with the stakeholder to capture the information. If the information is available publicly, B&A may bypass the stakeholder and obtain the information from other sources and just ask the stakeholder to confirm the data. If the information is not publicly available, B&A will elevate the concern within the stakeholder's internal management team stressing the need for the data. If the problem persists, B&A will reach out to the City, or other entity, that has influence over the stakeholder. If the problem reaches a critical point, and it is 13 clear that the stakeholder may not deliver, B&A will either seek a replacement stakeholder to perform the function, or remove the stakeholder from the project with permission from the City. 5.5: Process for Engaging Writing Team, City, and Stakeholders B&A's process for engaging the writing team, City staff, and relevant stakeholders was described in detail in Section 2.. All of our writers are trained in coordinating and overcommunicating with all members of a team that has been pulled together for the development of a grant application. B&A's staff are collegial, but firm, with respect to engaging external stakeholders. B&A works to ensure that City staff are aware of the benefit of being engaged in the process and obtains buy -in to help ensure support. 5.6: Experience that Prepares Writers for Success B&A's success is due to its extensive written process and procedures that is taught to all Associates. B&A's training program is lengthy, often taking over 6 months before experienced grant writers feel like they can meet our process and requirements. B&A only hires the best grant writers and typically knows within the first couple of months if they can meet the B&A way. B&A supports professional development for our staff and encourages certification. B&A does not allow our staff to become specialized, rather prefers that our staff continue to expand their experience and view clients on a holistic basis. All staff are trained on all of the grant portals for electronic submission. Finally, B&A holds a monthly all -hands conference call reviewing clients, projects, and any support needed by the Lead Associates. 5.7: Familiarity and Aptitude with Online Portals and Tools One of the areas where B&A takes pride in excelling is being more familiar with online portals and tools than our clients. B&A has established online registrations for numerous clients for the California Department of Water Resources' Grants Review and Tracking System (GRanTS), the State Water Resources Control Board's Financial Assistance Application Submittal Tool (FAAST), and the federal government's System for Award (SAM) and grants.gov systems. The following examples help underscore B&A capabilities and experiences: GRanTS. In December 2014, B&A staff worked with City of Anaheim to develop a grant proposal for DWR's Water -Energy Grant Program for the Dad Miller Golf Course. Using the GRanTS system, all proposal information and attachments were successfully uploaded and submitted by the due date. In 2014, B&A staff also worked with the City of Torrance to develop a $3 million proposal for the 2014 Desalination Grant Program in partnership with the Water Replenishment District of Southern California (this proposal was awarded funding). The total project cost was $21.1 million to expand the Goldsworthy Desalter facility. This proposal required submission via the GRanTS system. There are several other examples B&A can provide upon request. B&A staff routinely use the GRanTS system and we find this system to be extremely user-friendly and stable (compared to other portals). B&A staff routinely help clients create their own GRanTS accounts. FAAST. Due to the significant number of times B&A staff utilize the FAAST system, B&A maintains our own registration account to have easy access to the system. The FAAST system has been evolving over the years and B&A staff find this system to be improving in ease of use and reliability. Several non -water related California State agencies are starting to use the 14 B&AIS FAAST system for their own grant programs, which is helping eliminate the burdensome "paper" submissions so many State agencies require. B&A has submitted multiple FAAST submissions for a variety of clients and programs including: 1) California Rural Water Association SWRCB Technical Assistance Grant Program, 2) City of Torrance Proposition 1 Storm Water Grant Program, 3) City of Fontana Strategic Growth Council Sustainable Communities Grant Program, and 4) Placentia-Yorba Linda Unified School District Drought Response Outreach Program for Schools (DROPS), to name a few. Additional examples can be provided upon request. SAM and Grantsgov: B&A's research team is the lead in being our internal experts on helping clients maintain their SAM account, registering/setting up an account with grants.gov, and maintaining currency with the grants.gov system. Just recently, B&A learned that a fraudulent processing center was notifying our clients that they needed to pay $800 to renew their SAM registration. SAM registration and updating is free. Immediately, B&A notified all of our clients about this scam and assisted the City of Anaheim in learning more about how to maintain their SAM registration, etc. B&A has our own SAM account and therefore we are intimately familiar with this registration and maintenance and providing technical assistance to our entire portfolio of clients. Federal Funding Accountability and Transparency Act (FFATA). B&A is aware of the FFATA of 2006 and the requirement for agencies to report award information to USASpending. The FFATA also requires grantees (like the City of San Bernardino) to enter executive compensation and first-tier subaward information into the FSRS.gov system, if certain criteria is met. To date, B&A staff have not been asked to upload or enter information to USASpending or FSRS.gov; however, we are familiar with both sites and do not find anything unusually difficult or challenging with respect to registering or supplying data. eRA Commons. B&A's experience with eRA Commons includes submitting two research grants for the Pasadena Public Health Department. B&A submitted a National Institutes of Health Small Research grant (Parent R03) for a Mold Intervention Project and a Food and Drug Administration grant for a Pasadena Food Inspection Table Project. Both of these submissions required using eRA Commons and B&A staff successfully navigated the system. The eRA Commons system is helpful when submitting a grant via grants.gov because the system will alert users that a minor error exists within the entire application and allows users the opportunity to correct minor mistakes. eRA Commons is used for a variety of other functions post -award but to date, B&A's portfolio of clients have not had the need to use B&A staff/services to provide post - award services for grant using eRA Commons. 5.8: Project Percentage Breakdown As requested, B&A has reviewed the over 1,000 grant applications developed since inception and determined the following breakdowns for our business. B&A's workload is about 33% grant research and consulting support, 56% grant writing, and 11% grant management. For the grant writing efforts, about 52% of the applications are State level (not all California), 27% Federal, 12% regional (counties, MPO, COGS), 7% Foundations, 1% Professional Associations, and less than 1% for private companies. 15 5.9: Technical Competence B&A utilizes all of the Microsoft Office tools for the development of grant applications including MS Word, Excel, and PowerPoint. Staff have been trained in the use of CalEviroScreen, Melissa Data, Google Earth, Virtual Earth, TIMS, Census Data, and other data sources. B&A utilizes Egnyte for the collaboration and sharing of files and documents. B&A developed a custom software program for the post -award management of grants and the associated project. 5.10: Local Experience with City of San Bernardino B&A provides services to several cities in the county and has a significant presence in the Inland Empire. As previously noted, B&A has developed three applications for the City of San Bernardino. All three were awarded. In 2015, B&A developed the successful Active Transportation Program Cycle 2 submission for the City for sidewalk gap closure along Foothill Boulevard. The City was awarded $2.15 million for this application. In 2015, in partnership with the City of Fontana, B&A worked with the City for the development of the Body Worn Camera Pilot Implementation Program for the United States Department of Justice. That application resulted in the award of $546,500 for the procurement of body worn cameras. This funding was split between the City of Fontana and the City of San Bernardino. Finally, in 2018, working with the San Bernardino County Transportation Authority (SBCTA), B&A developed the Strategic Growth Council's Affordable Housing and Sustainable Communities program application for the Arrowhead Grove Waterman Gardens public housing redevelopment. The City and SBCTA received $20 million for this awarded application. 5.11: References The RFP requests a list of at least five (5) references where the proposed services have been used. B&A is pleased to provide the references in Appendix 10.2 for consideration. The agencies referenced are either full service clients, or on-call contract arrangements similar to those proposed by the City of San Bernardino. Each client's contact information is provided along with a listing of awarded grant applications. References include the cities of Anaheim, Western Riverside Council of Governments, Fullerton, Torrance, and Fontana. 5.12: Firm's Financial Condition B&A is fiscally healthy and does not have any conditions (e.g., bankruptcy, pending litigation, or planned office closures) that could impede our ability to serve San Bernardino. There are no conflicts of interest with regard to the engagement with the City. B&A can provide financial records if requested as part of contract negotiations as indicated in the City's response to question 1.5. 6: Fee Schedule 6.0: Fee Schedule The table below reflects B&A's current rates. B&A's organizational structure is designed to be very flat, with little administrative or other extraneous support. B&A utilizes a blended rate for services, which we believe is more efficient and effective for our clients. B&A reserves the right 16 rrfima ma B&A0 to adjust the rates annually depending on the cost of doing business, typically on the anniversary of contract extensions or renewals. Table 6.1: Fee Schedule for Costs Description (billed in 15 -minute $105/hour increments) Mileage (billed at current IRS rate) Travel (tolls, airfare, hotel, cab) Copies/Reprographics Telephone (long distance only) Courier Service Postage or Express Mail $0.58/mile Cost — no mark up Cost — no mark up Cost — no mark up Cost — no mark up Cost — no mark up All out-of-pocket expenses are billed at cost without markup. B&A provides monthly itemized invoices and can, at your request, provide receipts for all out-of-pocket expenses. 6.1. Fee Schedule for the Proposed Scope of Work To better help the City assess our proposal, B&A is pleased to provide a typical fee schedule for each proposed step in our Scope of Work for this RFP. 6.1.1 Grant Writing Providing a budget estimate for the grant development is difficult as it depends greatly on the availability of applicable grant programs, status and availability of competitive projects, and the determination of the grant agencies themselves. This budget is for discussion and planning purposes, B&A will provide not -to -exceed quotes for each grant application the City is interested in pursuing. Once the quote has been approved, B&A will follow our standard process. Based on our experience with cities of similar size, development, and services, we anticipate that San Bernardino may pursue approximately nine (9) grant applications averaging about 75 hours of development plus expenses or approximately $8,400 in development cost per application. Using this estimate, B&A recommends a budget of approximately $75,600 total. It is important to note that B&A will only charge as grants are approved and developed. 7: Insurance 7.0: Imurance B&A has reviewed the Agreement, Exhibit A, and the associated insurance requirements. B&A's insurance meets or exceeds the requirements. 17 8: Litigation 8.0: Litigation B&A has never been involved in litigation for any reason since inception. B&A has never been disqualified, removed, or otherwise prevented from proposing on, or completing a Federal, State, or Local Government Project because of violation of law or regulations. 9: Other Information 9.0: Demonstration of Efficiency B&A believes the best representation of our record of staffmg tasks efficiently and completing projects within the allocated budget is demonstrated by our willingness to establish a not -to - exceed quote for each grant application written and the duration of our agreements with existing clients. The NTE quotes guarantees that the client will not pay more for their grant application than agreed, unless there is a change in scope and prior approval by the client. Otherwise, if we are inefficient, we absorb the cost overrun. B&A is proud that our very first full-service client, Chino Hills, is still with the firm nearly 14 years after the execution of our first agreement. 9.1: Community Involvement B&A has a long-standing policy to not engage in the politics or activities of our client's city. We are an extension of the City staff and like to remain behind the scenes, working for you. B&A has, on occasion, donated to local community foundations, but we request no recognition or credit for those contributions. Examples include the Anaheim Community Foundation, Chino Hills Community Foundation, Little Elm Friends of the Library, and Little Elm Foodbank. B&A encourages our associates to become involved in their own communities and associate often take advantage of our very flexible time -off policies to volunteer. 9.2: Previous Involvement with City of San Bernardino B&A's experience with the City of San Bernardino was discussed in Section 1 and Section 5.10. 9.3: Conflict of Interest There are no conflicts of interest with respect to the provision of the requested services to the City of San Bernardino. 18 B(` -Aj - 10.1 Table 5.1 — B&A Grant Experience 2015 -Present 19 Table 5.1 -Listing of Recent Grant Awards Secured by B&A CDE — National School Lunch Equipment Program CNRA — Environmental Enhancement and Mitigation Program Caltrans — Highway Safety Improvement Program Caltrans — Highway Safety Improvement Program Caltrans —Active Transportation Program Caltrans —Active Transportation Program_ Caltrans —Active Transportation Program MWD — Future Water Supply Action Planning Coastal Conservancy—Santa Monica Bay Restoration Program �CalRecycle — Rubberized Pavement Program CalRecycle — Rubberized Pavement Program Henry Warne Foundation SCAG —Sustainable Communities Program Coastal Conservancy Program _ MSRC_— Local Government Partnership Program FEMA — Staffing for Adequate Fire and Emergency Responders OCTA — Project V FEMA — Staffing for Adequate Fire and Emergency Responders USDOJ — Specialized Services for Victims of Human Trafficking December -18 $100,000 December -18 $172,967- r — December -18 $249,300 December -18 $249,800 December -18 $4,149,0001 -18 $1,502,000 —December December -18 $2,720,000 December -18 $200,000 December -18 $2,550,000 December -18 $34,845 December -18 $57,550 December -18.,..— $40,000 December -18 $150,000 December -18 $15,000,000 October -18 $55,000 September -18 $1,998,300 September -18 $278,400 September -18 , $1,428,938 September -18 $694,903 OCTA — Project X Environmental Cleanup Tier 1 September -18 SWRCB — Proposition 1 Storm Water Program August -18 I OCTA — Bicycle Corridor Improvement Program August -18 BOR — Water Conservation Field Services Program August -18 MSRC — Local Government Partnership Program July -18 State Parks — Land and Water Conservation Fund July -18 BSCC —Violence Intervention and Prevention Program I July -18 BOR — WaterSMART Drought Resiliency T June -18 CNRA — Land and Water Conservation Program June -18 BOR — WaterSMART Drought Resiliency SGC —Transformative Climate Communities CDE — Career and Technical Education Facilities Program CADOJ —Tobacco Law Enforcement Program CalFIRE — Urban and Community Forestry Program SGC — Affordable Housing & Sustainable Communities CaIFIRE — Urban and Community Forestry Prograni { June -18 June -18 June -18 June -18 June -18 June -18 June -18 $500,000 $5,141,166 $2,349,600 $80,000 $30,000 $500,000 f $497,4621 $300,000 _ $2,640,300 $7 0 _$20,0001 $545,000 $87,123 1 $573,355 $20,000- $376,000 20 i State Parks — Land and Water Conservation Program June -18 Caltrans —Sustainable Communities Transportation May -18 Planning April -18 OGALS — Outdoor Environmental Education Facilities May -18 Caltrans — Sustainable Communities Transportation May -18 Planning April -18 CA Fish & Wildlife — Non-traditional Habitat Conservation May -18 Wildlife CB — State Wildlife Grant May -18 Caltrans —Sustainable Communities Transportation May -18 Planning Caltrans —Transit and Intercity Rail Program April -18 CTC — Local Partnership Program April -18 FCOG — Congestion Management and Air Quality April -18 CADOJ —Tobacco Law Enforcement April -18 FTA — Bus and Bus Infrastructure Program _ April -18 FTA — Bus and Bus Infrastructure Program April -18 CADOJ —Tobacco Law Enforcement April -18 FTA — Bus and Bus Infrastructure Investment Program April -18 CTC —Local Partnership Program _ _ April -18 LA Co Mental Health — MHSA Innovation 2 Trauma March -18 Resilience SCAG — Sustainability Planning Grant �.- March -18 CDE — Career Technical Education Facilities Program March -18 SJVAPCD - Public Benefits Alternative Fuel Program March -18 FCOG - Surface Transportation Program March -18 CDE — Career Technical Education Facilities Program February -18 MSRC— Natural Gas Infrastructure Program January -18 MSRC — Natural Gas Infrastructure Program January -18 Henry Warne Foundation January -18 CNRA-Environmental Enhancements and Mitigation January -18 Program CA Department of Finance - Community Based June -17 Transitional Housing Second Chance Program --- CA Department of Finance - Community Based June -17 Transitional Housing Program BOR -_WaterSMART Small Scale Water Efficiency Program May -17 BOR - WaterSMART Small Scale Water Efficiency Program May -17 CalFIRE - Urban and Community Forestry California April -17 Climate Investments (CCI) Grant Program CalFIRE - Urban and Community Forestry California April -17 Climate Investments (CCI) Grant Program $800,000 $287,000 $80,000 $237,000 $2,810,000 I $810,000 $221,325 1 $28,617,000 $4,600,000 $461,000 $797,029 $1,340,222 $1,747,670 $214,931 $2,625,000 $7,000,000 . $8,000,000 $200,000 $1,306,035 $25,28.9 $396,000 $954,351 $75,000 $225,000 $50,000 $279,169 $2,000,000 $1,949,006 $74,500 $73,996 $379,750 $377,000 CalRecycle - Tire Derived Product Grant Program April -17 $140,520 21 CalRecycle - Tire Derived Product Grant Program LA Metro - Federal 5310 Program Enhanced Mobility for Seniors and Individuals with Disabilities BOR - WaterSMART Drought Resiliency Program BOR - Water -Energy Program_ CEC - Local Government Challenge Grant BOR - WaterSMART Drought Resiliency Program BS_CC - Proposition 47 Program �BSCC - Proposition 47 Program CA HCD - Housing Related Parks Program BOR - WaterSMART Water Conservation Field Services CEC - GFO 16-601 ZEV Regional Readiness and Planning Solicitation So. Cal. Community Wetland Restoration Grant Program CA EPA - Clean Vehicle Rebate Program State Parks - Youth Soccer and Recreation Development Caltrans - Sustainable Communities Transportation Planning Caltrans - Sustainable Communities Transportation Planning Caltrans - Sustainable Communities Transportation Planning April -17 April -17 B&lj c $89,460 $317,917 t March -17 $300,0001 March -17J $1,245,570 March -17 $250,635 February -17 $750,0001 February -17 $2,511,537 February -17 $1,246,936 February -17 $264,350 January -17 $90,000 January -17 $181,000 January -17 January -17 November -16 i November -16 November -16 November -16 SCAG -,Sustainability Planning Grant Program November -16 SCAG - Sustainability Planning Grant Program November -16 SCAG -_Sustainability Planning Grant Program November -16 SCAG - Sustainability Planning Grant Program November -16 SCAG - Sustainability Planning Grant Program November -16 _ SCAG - Sustainability Planning Grant Program_ November -16 _ CNRA - Urban Rivers _ October -16 i_ CNRA - Proposition 1 Urban Rivers October -16 CNRA - Proposition 1 Urban Rivers October -16 Henry W. and Ellen R. Warne Family Endowment Fund October -16 State Parks - Habitat Conservation Fund _ October -16 SIVAPCD - Bikeway Incentive Program �- September -16 Caltrans — Highway Bridge Preventative Maintenance September -16 Program $30,000 $2,500 $1,000,000 $115,000 1 $230,178 $206,275 $200,000 $200,000 $200,000 $200,000 $200,000 $751,9601 $480,000 $144,278 $50,000 $147,394 $86,827 $729,647 CA DPH - Women, Infant, and Children Mini -Grant 1 August -16 $444,908 SWRCB - Proposition 1 Technical Assistance Program August -16 $11,041,811 SWRCB - Proposition 1 Storm Water Grant August -16 $7,975,100 SWRCB - Proposition 1 Storm Water Grant August -16 $450,000 Caltrans - Highway Safety Improvement Program August -16 $1,118,610 22 Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program Caltrans - Highway Safety Improvement Program TCAG - Active Transportation Program _ SWRCB - Proposition 1 Storm Water Grant SWRCB - Proposition 1 Storm Water Grant Caltrans - Active Transportation Program Caltrans - Active Transportation Program SWRCB - Proposition 1 Storm Water Grant SB DPH - Nutrition Education and Obesity Prevention OCTA - Bicycle Corridor Improvement Program OCTA - Bicycle Corridor Improvement Program OCTA - Bicycle Corridor Improvement Program BOR - WaterSMART Drought Resiliency Program Project Grant SWRCB - Proposition 1 Technical Assistance Program OCTA – Regional Capacity Program OCTA–Signal Synchronization Program OCTA–Signal Synchronization Program BOR - WaterSMART Drought Resiliency Program Project Grant BOR - WaterSMART Drought Resiliency Program Project Grant Caltrans - Systemic Safety Analysis Report Program FEMA - Staffing for Adequate Fire and Emergency Response Coastal Conservancy - Proposition 1 Coastal Conservancy BOR - WaterSMART Drought Resiliency Program Project Grant FCOG - Regional Surface Transportation Program FCOG - Congestion Management and Air Quality Improvement SWRCB - Clean Water State Revolving Fund Water Recycling Program CalRecycle - Household Hazardous Waste Construction _ CNRA - Land & Water Conservation Grant Program BOR - Water Conservation Field Services Program r S c. 'A ft August -16 August -16 August -16 August -16 August -16 August -16 August -16 August -16 July -16 July -16 1 June -16 June -16 _ May -16 May -16 May -16 f T May-161," May-16 i April -16 April -16 March -16 March -16 March -16 March -16 March -16 March -16 March -16 $381,000 $330,120 $286,200 $250,000 $250,000 $136,600 $114,400 $826,698 $1,740,485 $1,624,018 $589,000 $537,000 $500,000 $156,000 $650,400 $578,886 $300,0001 $2,838,299 $10,174,241 _ $2,895,8U, $2,711,694 $297,0001 — - $200,000 $225,000 $549,911 March -16 , $551,700 February -16 $297,895 February -16 $600,000 February -16 $531,180 February -16 $41,049 0 February -16T - $250,000 January -16 $488,250 I January -16 $100,000 23 BOR - Water Conservation Field Services Program CA HCD - Housing Related Parks Program CA HCD - Housing Related Parks Program CA HCD - Housing Related Parks Program BOR - Title XVI Reclaimed Water Conversion Phase 1 SWRCB - Proposition 1 Sustainable Groundwater Planning SWRCB - Proposition 1 Rivers and Mountains Conservancy Program CA HCD - Housing Related Parks Program FEMA - Hazard Mitigation Grant Program State Parks - Habitat Conservation Fund MSRC — Local Government Match Program _ State Parks - Recreational Trails Grant Program US DOA - Rural Utilities Service Household Water Well System _ CNRA - River Parkways Grant Program OC Community Resources - Public Facilities and Improvements FEMA- Pre -Disaster Mitigation Grant Program NLC - Mayor's Childhood Obesity Prevention Award MSRC - Local Government Match Program State Parks - Habitat Conservation Fund State Parks - Habitat Conservation Fund _ Caltrans - Active Transportation Program MSRC - Local Government Match Program APPA - Demonstration of Energy and Efficiency B&AIS +•,� January -16 _$79,868 January 16 $997,400 January -16 $364,550 January -16 $300,550 December -15 $4,000,000 December -15 $500,000 December -15 $1,660,000 December -15 $377,200 December -15 $80,438 November -15 $86,350 November -15 $275,000 October -15 $2,470,722 September -15 $253,506 September -15 $380,000 September -15 $200,0001 September -15 $74,088 September -15 $120,000 September -15 $498,750 September -15 $147,473 September -15 1 $106,000 September -15 $315,507 August -15 $90,000 August -15 $25,000 Developments _ Davenport Institute - Public Engagement grant August -15 , $10,000 Caltrans - Highway Safety Improvement Program July -15 $368,800 Caltrans - Highway Safety Improvement Program July -15 $208,250 Caltrans - Highway Safety Improvement Program July -15 TT -$437,900-1 Caltrans - Highway Safety Improvement Program July -15 $100,000 Caltrans - Highway Safety Improvement Program July -15 � $606,510 FEMA - Hazard Mitigation Grant Program _ _ _ July -15 $150,000 US DOA - Farmers Market Promotion Program July -15 $78,074 _ _ CNRA - Environmental Enhancement & Mitigation Grant _� July -15 $500,000 CNRA - Environmental Enhancement & Mitigation Grant July -15 $416,260 USDOJ - Body -Worn Camera Pilot Implementation June -15 $546,500 Program _ MSRC- Local Government Match Program June -15 $474,925 24 Program Award Date Award MSRC - Local Government Match Program June -15 $30,000 Caltrans - Active Transportation Program June -15 $417,000 CNRA - Outdoor Recreation Program June -15 $294,150, US Soccer Foundation - Safe Places to Play June -15 $17,500 s MSRC - Local Government Match Program June -15 $282,500 MSRC - Local Government Match Program June -15 $58,000 MSRC - Local Government Match Program -15 _ _ $25,0001 _ BOR - Drought Contingency Planning Program _June June -15 $115,000 Kaiser Foundation - Community Benefit Program June -15 $20,000 CTC - Active Transportation Program June -15 $2,055,518 Caltrans - Active Transportation Program May -15 f $2,153,000 Caltrans - Active Transportation Program May -15 $2,027,000 Caltrans - Safe Routes to Schools _ May -15 M $323,000_ BOR - WaterSMART Title XVI Reclamation and Reuse April -15 $3.47,6001 Program Feasibility Studies CalFIRE - Urban and Community Forestry Greenhouse April -15 $270,000 Gas Reduction Fund CALFED - Water Use Efficiency Grant Program March -15 $750,00 BOR - WaterSMART Title XVI Reclamation and Reuse March -15 $150,000 Program Feasibility Studies FEMA - Staffing for Adequate Fire and Emergency March -15 $ 1, 41 89,518 Response _ SWRCB - Drought Response Outreach Program for Schools _ DWR - Flood Emergency Response Project CA HCD - Housing Related Parks Program SWRCB - Drought Response Outreach Program for Schools BOR - Water Conservation Field Services Program Southern California Area Office OC Community Resources - Public Facilities and Improvements CDWR - Water -Energy Program CA HCD - Housing Related Parks Program _ CA HCD - Housing Related Parks Program Wells Fargo/NFWF - Environmental Solutions Program February -15 $852,200 February -15 $75,000 February -15 $490,700 February -15 $2,000,000 January -15 $75,000 25 January -15 $180,000 $1,361,593 January -15 January -15 _ $732,925 i January -15 $426,475 January -15 1 $40,0001 25 10.2 References BIC 26 B&Ai References (RFP Section 5.11) References for the cities of Anaheim, Western Riverside Council of Governments, Fullerton, Torrance, and Fontana. Table 1 -Reference #1: Reference Contact Information and List of Awarded Grants for the City of Anaheim (2015 -Present) Mr. Rudy Emami Director of Public 200 S. Anaheim Blvd remamiaheim.net Works Anaheim, CA 92805 1 (714) 765-5148 Scope of Service: Needs Assessment, Monthly Grant Research and Consulting and GAR Conference Call, Grant Writing, Post -award management. Contract Start — 2010. Full Service Average Annual Cost (2015 -Present): $104,100 B&A Staff Client Lead: Dawn Bench Writers (various projects): Andrea Owen, Robin Olsgaard Smith, Liz Range -Pendell, Angelina Torres, Nancy Littman, Destin Blais, Susan Worley Year Crant Program Description Submitted 2018 Caltrans Active Transportation Program 2018 Metropolitan Water District Future Supply Action Funding 2018 OCTA Project X Environmental Cleanup 2018 State Water Resources Control Board Storm Water Grant Program 2018 MSRC Local Government Partnership Program 2018 Bureau of Reclamation WateSMART Drought Resiliency Project Grant 2018 Caltrans Sustainable Communities Transportation Planning Grant 2018 Caltrans Sustainable Communities Transportation Planning Grant 2017 State Parks Outdoor Environmental Education Facilities 2017 California Housing & Community Development Housing Related Parks Grant Program 2016 OCTA Measure M2 Regional Capacity Improvement Program 2016 OCTA Measure M2 Signal Synchronization Program ?016 Caltrans Highway Safety Improvement Program Citywide Safe Routes to Schools Sidewalk Gap Closure Project Regional Assessment of Storm Water Capture, Treatment and Recharge Modjeska Park Storm Water Project Ball Road Storm Water Improvement Project Bus and Regional Cruiser $239,560 Procurement $750,000 $287,000 $237,000 $500,000 $4,149,000 $200,000 $500,000 $5,141,166 Modjeska Park Urban Model Storm Water Detention Project Development of the Multi -modal Active Transportation Plan Development of the Anaheim Resort Mobility Plan Oak Canyon Amphitheater expansion and outdoor laboratory Park Renovations - possibly matching funds for Manzanita Skate Park ROW purchase for Lincoln Parkway Funding to synchronize Brookhurst Avenue $264,350 $1,000,000 $2,895,884 Improvements to Euclid and $1,118,610 Glenoaks 27 2016 Caltrans Highway Safety Improvement Guardrail improvements citywide $381,000 Program 2016 Caltrans Highway Safety Improvement Pedestrian Countdown Heads city $250,000 Program wide 2016 OCTA Measure M2 Signal Magnolia Avenue synchronization $2,711,694 Synchronization Program project 2016 CA State Water Resources Control La Palma/Richfield Storm Drain $1,740,485 Board Prop 1 Storm Water Project Extension and Storm Water Grant Infiltration project 2016 CA State Water Resources Control Modjeska Park Underground $1,624,018 Board Prop 1 Storm Water Project Storm Water Detention and Grant Infiltration project 2016 OCTA Project V To create circulator service to/from $1,122,556 ARTIC and downtown Anaheim 2016 OCTA Bicycle Corridor Improvement Nohl Ranch Open Space Trail - $650,000 Program ROW acquisitions 2016 California State Parks Land & Water Skate Park at Manzanita Park $400,000 Conservation Grant Program 2016 OCTA Measure M2 Regional Capacity Right of Way procurement for $10,174,241 Improvements Lincoln Boulevard 2016 OCTA Measure M2 Environmental Full capture screens in catch basins $197,950 Cleanup 2016 — Tier 1 Water Quality where non -full capture screens Grant. have already been installed at curb face 2016 Caltrans Bridge Preventative Improvements to bridges Citywide. $729,647 Maintenance Program 2016 California State Parks Habitat Gramercy Trail reconstruction $147,394 Conservation Fund - Trails 2016 California Energy Commission Energy Energy Efficiency Improvements $20,000 Partnership Program for City Hall and East Canyon Police Department 2015 Federal Emergency Management Earthquake Retrofit for Building B, $2,173,586 Agency/California Emergency Council Chambers, & City Hall Management Agency Hazard Tower Mitigation Grant Program 2015 California Transportation Commission West Street and Citron Street $2,055,518 Active Transportation Program, Cycle Sidewalk Gap Closure 2 2015 Housing and Community Pioneer Park Restroom $490,700 Development's Housing Related Parks Renovations and Landscape Program Improvements 2015 Housing and Community Pioneer Park Restroom $37/,200 Development's Housing Related Parks Renovations and Landscape Program Improvements 2015 MSRC Local Government Matching Construction of a new CNG $275,000 Program facility 28 2015 Highway Safety Improvement Program, Cycle 7 2015 Orange County Transportation Authority's M2 Environmental Cleanup Tier 1 (Round 3) 2015 Urban Land Institute Orange County and Inland Empire Best of the Best 2015 American Public Works Association Project of the Year Award 2015 California Transportation Foundation 2015 SCAG Sustainability Award r s Proiect Des.crintion .fit;-ard Signal modifications at $208,250 Douglass/Katella Intersection "Green Alley" bio -filtration system $200,000 in residential alleyway ARTIC in the Commu i i i ty Development category ARTIC awarded Project of the Year in the Structures category ARTIC in the Transit/Rail Project Award Green Region Initiative Project - ARTIC Table 2 -Reference #2: Reference Contact Information and List of Awarded Grants for the Western Riverside Council of Governments (2017 -Present) Mr. Christopher Director of 4080 Lemon Street, 3" a Floor N/A Gray Transportation MS 1032 Riverside, CA 92501 (951) 955-8304 Scope of Service: Needs Assessment, Monthly Grant Research and Consulting, Grant Calendar for Member Agencies, GAR Conference Call, On-call Grant Writing. Contract Start – 2017. On-call Average Annual Cost (2017 -Present): $55,500 (includes grant research/consulting task order) B&cA Staff Client Lead: Liz Range- Bench Writers (various projects): Andrea Owen, Robin Smith, Pendell Angelina Torres, Nancy Littman, Destin Blais, Susan Worley. N/A Natale Lessey Year Grant Pro2ram Proiect Description Submitted 2018 SCAG Sustainable Communities City of Norco Multi -modal N/A Program Connectivity Plan (Pending – SCAG _ Consultins) support only) 2018 Caltrans Active Transportation City of Wildomar Bundy Canyon N/A Program Corridor Plan (Pending - $4.0 million requested) 2018 Caltrans Active Transportation City of Temecula Santa. Gertrudis $1,500,000 Program Creek Trail 2017 Caltrans Climate Adaptation Planning Regional Climate Adaptation Toolkit $684,431 Grant Development 2017 MSRC Natural Gas Infrastructure City of Banning CNG Expansion $225,000 - Program —Project - 29 Table 3 -Reference #3: Reference Contact Information and List of Awarded Grants for the Cil- of Fullerton 12011;-Precent1 Mr. Ken City Manager 303 W. Commonwealth Avenue 1 Domer Fullerton, CA 92832 (714) 73 8-63 10 Scope of Service: Needs Assessment, Monthly Grant Research and Consulting and GAR Conference Call, Grant Writing, Post -award Management. Contract start — 2013. Full Service Average Annual Cost (2015 -Present): $79,300 B&A StaffLead: Sandy Bench Writers (various projects): Natale Lessey, Susan Worley, Coastal Conservancy Budget Trailer Andrea Owen, Darci Terrell, Gwendy Silver, Destin BIais, Liz $15,000,000 Range -Pendell Year Grant ou Su bmitted 2018 Coastal Conservancy Budget Trailer West Coyote Hills Acquisition $15,000,000 2018 Henry Warne Foundation West Coyote Hills Acquisition $40,000 2018 CalRecycle Rubberized Pavement Rehabilitation of Commonwealth $57,550 Program and Raymond Avenues 2018 State Parks Land and Water West Coyote Hills Acquisition $500,000 Conservation Fund_ 2018 CADOJ Tobacco Law Enforcement Expansion of Tobacco $87,123 Enforcement and Education 2018 California Fish and Wildlife Non- West Coyote Hills Acquisition $2,810,000 traditional Habitat Conservation Fund 2018 Wildlife Conservation Board State West Coyote Hills Acquisition $810,000 Wildlife Grant 2018 CADOJ Tobacco Law Enforcement Tobacco Enforcement and $214,931 Education Program 2018 Henry Warne Foundation West Coyote Hills Acquisition $50,000 2017 San Gabriel Rivers and Mountains West Coyote Hills Acquisition $2,000,000 Conservancy 2017 California Natural Resources Agency West Coyote Hills Acquisition $1,000,000 Urban Rivers Grant Pro4gram 2017 SCAG 2016 Sustainable Planning Grant Downtown Fullerton Complete $150,000 Program, Community Plan Streets Plan 2017 California Resources Board Low To be determined $115,000 Carbon Fuel Standard Program 2017 CalOES Pre -Disaster Mitigation Grant Update the City's Multi -Hazard $75,000 Program Mitigation Plan 2017 Clean Vehicle Rebate Program Public Offset the cost of purchasing two $7,500 Fleet Pilot Project 2016 Ford Fusion Energi's 2016 OCTA Bicycle Corridor Improvement Wilshire Avenue Bicycle $2,220,267 Program Boulevard from Woods Avenue to Acacia Avenue (w2.3 miles) 2016 OCTA Bicycle Corridor Improvement Citywide Bicycle and Pedestrian $578,886 Program Improvements (7 corridors) 2016 California Department of Parks and Wooderest Park Renovations $488,250 Recreation Land and Water Conservation Grant Pro ream wo tr F&MAN r B&A : M 2016 California Natural Resources Agency Hillcrest Park Duck Pond $380,000 California River Parkway Grant Restoration Pro(;ram 2016 California Department of Housing and Acquire Pearl Park Property $364,500 Community Development Housing Related Parks Grant Program, 2015 Program Year 2016 Caltrans Highway Safety Improvement Install rapid flashing beacons at 17 $286,200 Program unsignalized pedestrian crosswalks 2016 OCTA Measure M2 Environment a I Install combo automatic retractable $200,000 Cleanup Allocation 2016 Tier 1 Water screens and round curb inlet filters Quality Grant Program 2016 Caltrans Highway Safety Improvement Install 589 pedestrian countdown $136,600 Program heads at 84 locations 2016 Southern California Edison Charge Install 10 electric vehicle charging $58,000 Ready Program ports at Transportation Center _ (value in services) 2016 Henry W. & Ellen R Warne Family West Coyote Hills Acquisition $50,000 Foundation 2016 California Environmental Protection One (1) Ford Fusion Energi Rebate $5,250 Agency Clean Vehicle Rebate Project Public Fleet Pilot Project 2015 Mobile Source Air Pollution Reduction Back-up CNG compressor, $370,500 Review Committee: Local Government security fencing, new access Match Grant Program control system, install electric vehicle chargers at City Hall and Transportation Center 2015 Caltrans Sustainable Communities 2015 Priority Bike Connection $250,000 Transportation Planning Grant Program Plan 2015 OCTA Measure M2 Environmental Install combo automatic retractable $200,000 Cleanup Allocation Tier 1 screens and round curb inlet filters 2015 California Energy Commission and Three electric vehicles: 2 Ford $25,250 University of California, Irvine - Focus Electric Vehicles, and 1 Natural Gas Vehicle Incentive Project Ford Fusion Energi 2015 California Energy Commission Natural CNG -powered street sweeper $20,000 Gas Vehicle Incentive Program 31 'F� S &A Table 4 -Reference #4: Reference Contact Information and List of Awarded Grants for the City of Torrance (2015 -Present) Ms. Eleanor Barthe- Management 3031 Torrance Blvd. ebjones@torranceca.gov Jones i Associate Torrance, CA 90503 (310) 618-5965 Scope of Service: Needs Assessment, Monthly Grant Research and Consulting and GAR Conference Call, Grant Writing, Post -award Management. Contract Start — 2010. Full Service Average Annual Cost (2015 -Present): $57,100 B&A Staff Client Lead: Jill Mohler Bench Writers (various projects): Liz Range -Pendell, Natale Lessey, Robin Smith, Destin Blais, Darci Terrell 2018 BOR WaterSMART Drought Airport Storm Water Infilltration and Resiliency Program Groundwater Recharge (Pending - $2.2 million requested) 2018 BOR WaterSMART Drought Walnut Street Storm Water Capture Resiliency Program and Groundwater Recharge (Pending _ - $300,000 requested) 2018 SCAG Sustainability Program Citywide Wayfinding and Signage $150,000 Plan 2018 Coastal Conservancy Santa Monica Beach Cities Multi -benefit Green $2,550,000 Bay Restoration Streets Project 2018 State Parks Outdoor Education Madrona Marsh Outdoor Classroom $80,000 ' _ _ Program _ and Turtle Breeding Pond 2017 Bureau of Reclamation Drought Van Ness Well Fields $750,000 Resiliency 2017 _ US Dept. of Agriculture Fanners' Market Promotion Program $115,513 2017 Southern California Wetland Henrietta. Basin Wetland Restoration $30,000 _ _Recovery Pro ect _ �.1- — - 2016 California Coastal Conservancy Madrona Marsh Vernal Pool $551,700 Restoration 2016 Proposition 1 Storm Water Grant _ Design and CEQA for Airport $500,000 Prram Underground Infiltration System 2016 _ _ Proposition 1 Storm Water Grant Implementation of the Walnut Basin $450,000 Program _ Groundwater Replenishment Basin 2016 Bureau of Reclamation Water and Walnut Basin Phase 1 construction $450,000 Enemy Efficiency _ g 2016 Bureau of Reclamation Drought North Torrance Well Fields $297,000 Resiliency 2016 Bureau of Reclamation Water Recycled Water School Retrofits $79,867 Conservation Field Services 2015 SCAG Active Transportation Downtown Pedestrian and Bicycle $2,027,000 Program Improvements 2015 Environmental Enhancement Transit Center Tarplant Preserve $500,000 Mitigation Program 2015 Habitat Conservation Fund Wildlife Education Enhancement at Madrona $147,473 Activities Marsh 32 B&"Af A Table 5.6 -Reference #5: Reference Contact Information and List of Awarded Grants for the Chv of Fontana (2015 -Present) j Ms. Amy Colbrunn Assistant to the 8353 Sierra Avenue acolbrwm@(ontana.org I+ City Manager Fontana, CA 92335 (909) 350-6556 Scope of Service: Needs Assessment, Monthly Grant Research and Consulting and GAR Conference Call, Grant Writing, Post -award Management, other Technical Writing. Contract Start — 2011. Full Service Average Annual Cost (2015 -Present): $139,000 B&A Staff Client Lead: Dawn Bench Writers (various projects): Liz Range -Pendell, Natale Olsgaard Lessey, Robin Smith, Destin Blais, Darci Terrell 33 California DOJ Tobacco Law Tobacco Law Enforcement and 2018 Enforcement Grant _ Education $290,000 SBCTA Transportation Development Act Article 3 Bicycle and Pedestrian Bike and Pedestrian Maintenance for 2017 Facilities AB Miller High School $50,000 SBCTA Transportation Development Act Article 3 Bicycle and Pedestrian Alder Middle School Safe Routes to 2017 Facilities School Project $250,000 2017 AARP Community Challenge Grant Fontana Walks $9,671 U.S. Soccer Foundation Safe Places 2017 to Play Central City Soccer Park Lighting $50,000 San Bernardino County Nutrition 2016 Education and Obesity Prevention CX3 $156,000 2016 SCAG Sustainability Planning Grant Urban Greening Landscaping Plan $200,000 Caltrans Systemic Safety Analysis Systemic Safety Analysis Report 2016 Report Program Program $225,000 State Parks Youth Soccer and 2016 Recreation Development Program Central City Soccer Park $1,000,000 Caltrans Active Transportation Safe Routes to Schools Pedestrian 2016 Program Improvements $1,918,000 California HCD Development 2015 Housing Related Parks Program Miller Park Improvements $426,475 San Bernardino & Fontana, CA: U.S. DOJ Body -Worn Camera Pilot BWC Policy and Implementation 2015 Implementation Program Program $546,500 MSRC Local Government Match 2015 Program San Sevain Trail Project $500,000 State Parks Recreational Trails Grant 2015 Program San Sevaine Trail Se.,2rnent 2 $2,470,722 33 10.3 Grant Writers Sample — See General Attachment 34 10.4 Key Staff Resumes 35 BSA >� GranaConmdfing Natale Lessen 7545 Irvine Center Drive, Suite 200 ♦ Irvine, CA 92618 Phone (949) 589-6338 ♦ www.blaisassoc.com Current Position: Senior Associate, Blais & Associates, Inc. August, 2013 - Present. Responsible for grant development and client relationships. Most Recent Position: Grant Writer, Circle of Help Foundation. 21012- 2013. Complete management and development of the grant processes for the Circle of Help Foundation. Education: B.A. English, California State University, Fullerton, 1999 Abbreviated List of Grant and Loan Writinu Accomplishments: 36 $3.0 million California Department of Transportation (Caltrans) Active City of Indio, CA Transportation Program $2.0 million California Department of Transportation (Caltrans) Active City of Fontana, CA Transportation Program $1.7 million California Department of Transportation (Caltrans) Active City of Chino Hills, CA Transportation Program $1.6 million California Department of Transportation (Caltrans) Active City of Fontana, CA Transportation Program $13 million California Housing and Community Development Housing City of Anaheim, CA Related Parks Proeram $1.0 million California Department of Housing and Community City of Indio, CA Development — Housing Related Parks Program $997,400 California Housing and Co 111 m ti n ity Development Housing City of Indio, CA Related Parks P%gam $901,996 Strategic Growth Council, Urban _Greening Pro i ect Grant City of Anaheim, CA $775,039 North Central Texas Council of Governments — City of Keller, TX _ Transportation Alternatives Set-aside $751,960 California Natural Resources Agency — Urban Rivers City of Claremont, CA Program $732,925 California Housing and Community Development Housing City of Indio, CA Related Parks Program $629,950 California Housing and Community Development Housing City of Fontana, CA Related Parks Program $498,750 Mobile Source Air Pollution Reduction Review Committee City of Claremont, CA Local Goverment Match Program $491,770 Strategic Growth Council — Sustainable Communities City of Anaheim, CA — Planning and Incentives Grant $486,625 California Natural Resources Agency — Urban Rivers City of Indio, CA Program $426,625 California Housing and Community Development Housing City of Fontana, CA Related Parks Program $391,745 _ California Department of Transportation (Caltrans) — City of Indio, CA Sustainable Transportation Planning Grant + $377,000 California Department of Forestry and Fire Protection — City of Claremont, CA Urban and Community Forestry Climate Investment Grant $368,800 California Department of Tran tiportatiorn (Caltrans) Highway City of Indio, CA Safety Improvement Program 36 CrantAuard Program„ $330,120 California Department of Transportation (Caltrans) Highway City of Indio, CA $300,000 $300,000 $279,169 $268,689 $250,000 $249,752 $246,000 5225,000 $200,000 $200,000 $180,000 $141,000 $114,000 $100,000 $90,000 $87,877 Safetv Improvement Program California Department of Transportation (Caltrans) — Sustainable Transportation_ Planning Grant _ U.S. Department of Interior Bureau of Reclamation — WaterSMA_RT Drought Resiliency Program California Natural Resources Agency — Environmental Enhancement and Mitigation Program California Department of Transportation (Caltrans) — Sustainable Transportation Planning Grant California Department of Transportation (Caltrans) Highway Safety Improvement Program San Bernardino Transportation Authority — Transportation Development Act Bicycle and Pedestrian Program California Department of Transportation (Caltrans) — Sustainable Transportation PlanningGrant California Department of Transportation (Caltrans) — Systemic Safety Analysis Reeport Program Orange County Transportation Authority Measure M2 Environmental Cleanup Program Tier 1 Southern California Association of Governments — Sustainability Planning Program Orange County Community Resources Department Public Facilities Improvement Program Los Angeles County Metropolitan Transportation Authority — Transit Oriented Development Planning Grant California Department of Transportation (Caltrans) Highway Safety Improvement Program California Department of Transportation (Caltrans) Highway Saft Improvement Program California Department of Transportation (Caltrans) — Systemic Safety Analysis Report Program California State Parks- Land and Water Conservation Program $87,100 San Bernardino Transportation Authority — Transportation __ Development Act Transit Stop Program $17,500 U.S. Soccer Foundation — Safe Places to Play Program $17,500 U.S. Soccer Foundation — Safe Places to Play Program (Round 2) Uninue Experience City of Indio, CA San Gabriel River Water Committee, CA City of Chino Hills, Ca City of Fontana, CA City of Indio, CA City of Chino Hills, CA City of Indio, CA City of Fontana, CA City of Fullerton, CA City of Indio, CA City of La Palma, CA City of Azusa, CA City of Chino Hills, CA City of Indio, CA City of Azusa, CA City of Indio, CA City of Chino Hills, CA City of Indio, CA City of Indio, CA • Excellent writing and editing skills; possess a highly professional personality with excellent communication skills. • Able to work with confidentiality and integrity and on multiple tasks in a fast paced environment. 37 B�AI� Gwendy Silver 7545 Irvine Center Drive, Suite 200 ♦ Irvine, CA 92618 Phone (949) 589-6338 ♦ www.blaisassoc.com Current Position: Associate, Blais & Associates, Inc. December, 2017 - Present. Responsible for grant development and client relationships. Most Recent Position: Gwendy Silver Consulting. 2015. Provide development and financial consulting services for community development organizations that specialize in low-income housing development and service provision in Southern and Central California. Education: B.A. Geography, University of California, Los Angeles. Master of Urban Planning, University of California, Los Angeles. Abbreviated List of Grant and Loan Writine Accomplishments: ProgramGrant Award $1.5 million California Natural Resources Agency Urban Greening Grant East Valley Water District, CA Uninue Experience • Foundation operations and grant administration expertise. • Able to work with confidentiality and integrity and on multiple tasks in a fast paced environment. • Housing and Community Development experience. 38 Professional &AI Grant Grant Consulting Adrienne Harrington 7545 Irvine Center Drive, Suite 200 ♦ Irvine, CA 92618 Phone (949) 589-6338 ♦ www.blaisassoc.com Current Position: Associate, Blais & Associates, Inc. December, 2018 - Present. Responsible for grant development and client relationships. Most Recent Position: Director of University and Government Affairs, The Gotcha Group 2017-2018. Responsible for development and submission of applications for mobility programs. Lead a team of in-house grant writers for the development of federal and state applications. Previous Position: Transportation Planner — Wilmington Metropolitan Planning Organization 2009-2017. Responsible for development of grant applications for community projects. Development of community partnerships. Development of program budgets and management of awarded grant programs. Education: B.S. Geography and Community and Regional Planning, Appalachian State University. Master of Public Administration with Transportation Planning Emphasis, University of North Carolina, Wilmington. Unique Experience • Experience with transportation planning and mobility programs. • Cross -sector communications and public policy analysis. • Community outreach and public involvement 39 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND EVAN BROOKS ASSOCIATES, INC. This Agreement is made and entered into as of May 15, 2019 by and between the City of San Bernardino, a charter city and municipal corporation organized and operating under the laws of the State of California with its principal place of business at Vanir Tower, 290 North D Street, San Bernardino, CA 92401 ('City'), and Evan Brooks Associates, Inc., a California Corporation with its principal place of business at 2824 E. Foothill Boulevard, Pasadena, CA 91107 (hereinafter referred to as "Consultant"). City and Consultant are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties." RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: AS NEEDED GRANT WRITING SERVICES (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Incorporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference. 2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement. 4. Compensation. a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "A." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $100,000.00. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant shall submit invoices to City for approval. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 5. Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 6. Term. This Agreement shall commence on the Effective Date and continue through May 14, 2022, unless the Agreement is previously terminated as provided for herein ("Term") with two (2) one (1) year extensions at the City's option. The first option, if exercised, shall be effective May 15, 2022 through May 14, 2023. The second option, if exercised shall be effective May 15, 2023 through May 14, 2024. 7. Maintenance of Records; Audits. a. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term. 9. Delays in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to 2 resume performance of this Agreement. 10. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. C. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 11. Standard of Care. Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City. 13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City's Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business. 14. Assigr=ent and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 15. IndMendent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 3 a. Additional Insured The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant's and its subconsultants' policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. for the following: (iii) Commercial General Liability Insurance must include coverage (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (DCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City -designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. C. Automobile Liability 4 (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non -owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers' Compensation/Emplover's Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. f. Minimum Policy Limits Required (i) The following insurance limits are required for the Agreement: 5 Combined Sin le Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer's Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. g. Evidence Required Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. h. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. i. Qualifying Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: . (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than ANII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. 7 (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. k. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 17. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims") in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project, or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. b. Additional Indemnity Obligations. Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected and appointed officials, employees, agents, or authorized volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its elected and appointed officials, employees, agents, or authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to 8 insurance proceeds, if any, received by the City, its elected and appointed officials, employees, agents, or authorized volunteers. 18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et sea. and 1770 et sea., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. 19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 21. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days' written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. PJ 22. Attorneys' Fees. In the event that litigation is brought by any Parry in connection with this Agreement, the prevailing Parry shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney's Office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this Agreement. 23. ReMonsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant's professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction. 24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect. 25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 26. Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City. 27. Omanization. Consultant shall assign Daniel Bartelson as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof. CITY: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, CA 92401 Attn: "City Manager" CONSULTANT: Evan Brooks Associates, Inc. 2824 E. Foothill Boulevard Pasadena, CA 91107 Attn: Hal Suetsugu President — Managing Partner 10 With Copy To: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, CA 92401 Attn: City Attorney 30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 31. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 32. Entire Agreement. This Agreement, including Exhibit "A," represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement. 33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 35. Non -Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 36. Time of Essence. Time is of the essence for each and every provision of this Agreement. 11 37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement. 39. Cit.'s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement. 42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE] SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND EVAN BROOKS ASSOCIATES, INC. IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN BERNARDINO a.prov: ,,,, TeriLedoux Acting City Manager Approved as to Form: ****Approved Form**** Gary D. Saenz City Attorney Attested By: Georgeann � rola, MMC City Clerk 13 n CONSULTANT t A Sigppture 1 i Name Title a Strategic Grant Writing Firm Exhibit "A" - Scope of Services City of San Bernardino As -Needed Grant Writing Services PROPOSAL I 14 NAME OF PROPOSER: Evan Brooks Associates, Inc. ADDRESS: 2824 E. Foothill Boulevard, Pasadena, CA 91107 TELEPHONE: (626) 799-8011 FAX: (888) 421-8798 WEBSITE: www.ebaplanning.com PROPOSAL DUE DATE: Thursday, ,January 10, 2019 PROPOSAL TIME DUE: 5 PM ABBREVIATIONS APA: American Planning Association ARRA: American Recovery and Reinvestment Act ATP: Active Transportation Program BSEP: Bus Stop Enhancement Program BUILD: Better Utilizing Investments to Leverage Development CA MUTCD: California Manual on Uniform Traffic Control Devices CAC: Community advisory committee Caltrans: California Department of Transportation CalRecycle: California's Department of Resources Recycling and Recovery CDBG: Community Development Block Grant CMAQ: Congestion Mitigation and Air Quality Management CNG: Compressed natural gas DBE: Disadvantaged Business Enterprise EBA: Evan Brooks Associates, Inc. EECBG: Energy Efficiency and Conservation Block Grant EEM: Environmental Enhancement and Mitigation EIR: Environmental Impact Reports EPA: Environmental Protection Agency FHWA: Federal Highway Administration FTA: Federal Transit Administration GHG: Greenhouse gas GIS: Geographic information systems GOR: Grant Opportunities Report HBRRP: Highway Bridge Replacement and Rehabilitation Program HPP: High Priority Projects HSIP: Highway Safety Improvement Program IAP2: International Association for Public Participation IS: Initial Studies LADOT. Los Angeles Department of Transportation Metro: Los Angeles County Metropolitan Transportation Authority Midpen: Midpeninsula Regional Open Space District MND: Mitigated Negative Declarations MSRC: Mobile Source Reduction Committee NEOP: Nutrition Education and Obesity Prevention NTP: Notice -to -Proceed OTS: Office of Traffic Safety QA/QC: Quality Assurance/Quality Control RFP: Request for Proposal RSTI: Regional Surface Transportation Improvements SAFETEA-LU: Safe, Accountable, Flexible, Efficient Transportation Equity Act SB1: Senate Bill 1 SBE: Small Business Enterprise SCAG: Southern California Association of Governments SCAQMD: South Coast Air Quality Management District SHSP: Strategic Highway Safety Plan SR2S: Safe Routes to School SRTS: Safe Routes to School SSARP: Systemic Safety Analysis Report Program STP: Surface Transportation Program TEA: Transportation Enhancement Activities Programs TIGER: Transportation Incentive Generating Economic Recovery Program TIRCP: Transit and Intercity Rail Capital Program TOD: Transit Oriented Development WRCOG: Western Riverside Council of Governments CONTENTS 1. Cover Letter............................................................................................................................1 2. Background and Project Summary .......................................................................................... 3 3. Methodology..........................................................................................................................4 4. Staffing.................................................................................................................................11 5. Oaulifications........................................................................................................................12 6. Fee Proposal.........................................................................................................................19 7. Insurance....................................................................................................................... .... 20 8. Liitgation...............................................................................................................................20 9. Other Information.................................................................................................................. 20 10. Appendix...............................................................................................................................21 ■ January 10, 2019 Andrea M. Miller, City Manager City of San Bernardino 290 North D Street San Bernardino, CA 92401 RE: Proposal for As -Needed Grant Writing Services To the Evaluation Committee: Evan Brooks Associates, Inc. (EBA) is pleased to present our qualifications to secure and manage grant funding for projects and programs that achieve the City of San Bernardino's (City) mission and vision. We will serve as an extension of City staff by securing grants to implement programs, projects, and City Council goals and, if needed, assist in the management of secured funding. Qualifications. Since 2010, EBA has secured $1.96 billion in grant funding for 68 cities and public agencies throughout the State of California. EBA has secured funding for a wide range of city projects, ranging from transportation, land use, and general planning grants, to parks and recreational programming, to urban greening and stormwater management projects. Our staff has secured funding from a range of grant programs, including, but not limited to: Senate Bill 1 (SBI) programs, Transit and Intercity Rail Capital Program (TIRCP), Better Utilizing Investments to Leverage Development (BUILD), Active Transportation Program (ATP), Highway Safety Improvement Program (HSIP), Federal Transit Administrations (FTA) Transit Oriented Development (TOD), Urban Rivers, Urban Greening, and several CalRecycle programs, to name a few. Currently, EBA manages more than 40 grant writers, planners, greenhouse gas (GHG) analysts, cost estimators, funding specialists, outreach facilitators, graphic designers, illustrators, and geographic information systems (GIS) analysts for the third largest transportation agency in the nation, the Los Angeles County Metropolitan Transportation Authority (Metro). Process. EBAs proven grant writing process has resulted in a 69.5% funding rate. Our process begins with a comprehensive funding needs analysis, in which our team meets with City department directors and elected officials to identify high priority projects, programs, and initiatives that require funding. Our team works to identify funding opportunities to meet those needs and prepares compelling grant applications that are sound, technical, and data -driven. City staff reviews draft applications and provides nonpublic, internal data to complete and submit the application on behalf of the City. Once PROPOSAL As -Needed Grant Writing Services 101 grants are awarded, we help the City manage each grant to meet the necessary reporting requirements and reimbursement requests. Payment. Contracts and payments are on a grant -by -grant basis, in which the City has complete control on which grants to pursue. Our costs and tasks to prepare and submit each grant will be detailed in our Notice -to -Proceed (NTP). The NTP provides the City an overview of our process for that particular grant. As grant writing often requires specific expertise, we will also provide qualifications of technical staff members who will assist in developing portions of the grant. This may include architects, arborists, water resources engineers, and other specialized professional staff. The NTP will also include a not -to -exceed cost. An official authorized to sign contracts on behalf of the City will be required to sign the NTP before we begin work. Expertise. We are prepared to assist the City with the following RFP -requested categories: 1. Capital Improvement and Public Works Infrastructure Development Projects 2. Active Transportation/Mobility 4. Public Safety 5. Energy Efficiency and Sustainability 7. Parks and Recreation Programs EBA is a California Corporation with one office location in Pasadena, CA (address on first page). We have read, understand, and will comply with all RFP instructions and requirements. We acknowledge receipt of the "Questions and Answers" document. The proposal price shall remain valid for a period of 180 days from the date of submittal. As President -Managing Partner, I am the single point -of -contact. Please feel free to contact me via telephone (626) 799-8011 or via email at hal@ebaplanning.com. We look forward to hearing back from the City. est rega , Mr. eugu, President - Managing Partner Evan Brool.ts7, #Jdates, Inc. PROPOSAL As -Needed Grant Writing Services 102 2. BACKGROUND AND PROJECT SUMMARY UNDERSTANDING The City is seeking to select several grant writing firms to serve on an on-call bench to prepare City grant applications. The City reserves the right to choose any consultant on the list to prepare identified grants. Work tasks include, but are not limited to: Developing action plans (e.g., providing a memo detailing our plan of action to complete each grant application and identifying required City commitments) Developing scopes of work (e.g., explaining the work to be performed for each grant application, including key personnel duties, project milestones, reports, deliverables, and end products that are expected to be provided by the City) Uniting and serving as the liaison with strategic partners (e.g., working with school districts, non -profits, community-based organizations, and other agencies to gain their support and commitment for grant projects) Adhering to grant guidelines, evaluation criteria, and best practices to avoid disqualification Assisting in budget development and providing budget recommendations to increase likelihood of funding Providing quality assurance and quality control (QA/QC) of each grant applications to ensure consistency and completeness Researching all required information and developing graphic materials to support each grant application Providing fees and costs to prepare each grant application on a task order basis and be willing to negotiate fees with the City and adhering to final budget. OBJECTIVES Our primary objective is to ensure City satisfaction with our performance in providing turnkey grant writing and management services. We will serve as on-call grant advisors and prepare context -sensitive applications that are supported by stakeholders and include illustrations and subject matter expertise. Being on several on-call grant writing contracts throughout the Western United States, we will serve as an extension of staff through frequent and regularly scheduled phone calls, emails, and by flying to our client's location for in-person meetings and to tour/photograph project sites. We are fully prepared to build a sustainable grant management program to achieve a high return - on -investment throughout our contract. Providing fresh perspectives and expertise Applying our lessons learned from our team's grant Our Objectives? Writing experiences To move your projects Seeking to understand your City's goals, finances, and forward by partnering stakeholder relationships and Working to support and with the City and: strengthen all of them PROPOSAL As -Needed Grant Writing Services 1 03 3. METHODOLOGY SECTION IMPLEMENTATION PLAN 1.1 Project Kick-off Meeting Project Manager, Daniel Bartelson, and Project Principal, Hal Suetsugu, will attend the City's project kick-off meeting. The meeting will be a time to discuss the entire understanding of the scope of work required, City objectives/vision/ goals, project management procedures, as well as issue mitigation and protocols. Deliverables: Agenda and Meeting Minutes provided three days before/after meeting 1.2 Regular Meetings and Communication The Project Team will attend as -needed meetings, via teleconference, or in-person as requested by the City. Meeting frequency shall be established during the project kick-off meeting. These meetings will be a time to discuss project status, budget, review materials and data, introduce fresh ideas and new perspectives, and address any potential issues. Deliverables: Agenda and Meeting Minutes provided three days before/after meeting, Ongoing calls/emails Using our collected information from the kick- off meeting, we will prepare a draft Funding Needs Analysis report. The report will include: (1) the dollar amount of additional funding needed to implement individual projects, (2) prioritization of proposed future projects based on existing project budgets and funding levels, and (3) identification of several grants that align with City projects/needs. We understand most cities prefer grants with no match requirements; however, we do not want to limit options. Therefore, our report will also identify current funding sources (excluding general funds) that can be used for grants that require local match. The report will allow the City to ensure we are on the correct path and help us determine which grant programs best suit your needs. Deliverables: Draft Funding Needs Analysis report Utilizing the Funding Needs Analysis report, we will prepare and submit quarterly, customized Grant Opportunities Reports (GORs). The GOR identifies potential funding opportunities, including but not limited to Federal, State, local, foundation, and private grants that can be used to fund and implement City projects. The GOR will provide crucial information on the viability of each grant in relation to the time and resources required to pursue and manage it. A sample GOR is included in Appendix 1. Ensuring the City is aware of opportunities early (preferably before the RFP is released) is critical to the development of competitive applications that get funded. Therefore, in addition to quarterly grant reporting, we will present City staff with viable grant opportunities by email or telephone as grants become available. Deliverables: Quarterly GORs, Ongoing calls/ emails with additional grants as they become available. As each grant application has different requirements, we will present the City with individualized scopes of work and costs to prepare PROPOSAL As -Needed Grant Writing Services 1 04 each grant application in our Notice -to -Proceed (NTP). Upon an approved NTP, our staff will prepare and submit the grant application. Our typical scope of grant writing activities is presented in Figure 1 below and generally includes the following- Project ollowing Project Development 4.1 Review Guidelines and Identify Strategic Partnerships Application requirements, guidelines, and evaluation criteria will all be reviewed in-depth. A full and comprehensive understanding of grant guidelines and the application is necessary and will guide project development, as well as application preparation and submittal. We will prepare a detailed memo and checklist for distribution amongst all relevant team members. The checklist will list all items required for the Figure 1. Grant Application Development Process application (including identification of who will prepare the item and what, if anything, we need from the City). Examples include executed signature pages and approved resolutions. The checklist will include any laws, rules, regulations, and statutes that you must comply with before grant submittal, during the application review process, and upon/after award. We will also prepare a timeline of important dates set by the funding agency for application submittal and internal deadlines. We will meet with the City to develop the project scope, schedule, and budget information that will be used in the grant application. We will recommend ideas to strengthen your project to increase the competitiveness of your City's application. Data Collection Project Data Draft ReviewFinalization Development and Preparation and Submittal Review a: Timeline/ Schedule of Important Dates • Checklist of Required Deliverables/ Assigned Personnel Project Scope • Pn. jest Schedule • Project Budget • Project Partners (Strategic Partnerships) • Review local policies and grant guidelines to ensure consistency/ compliance • Collect applicable data • Review existing City plans/policies/ draft plans • Align plans/ policies with grant guidelines • Prepare application • Develop GIS maps • Prepare conceptual designs • Prepare graphic elements • Prepare funding plan • Collect digital photos • Prepare required technical documents • Provide City with draft letters of support • Prepare and obtain signatures • Independent Internal Quality Assurance and Control (QA/QC) • Provide City with draft application • City to provide EBA with one (1) set of written comments • Incorporate City comments Final QA/QC Prepare required number of copies • Submit application per grant program guidelines • Mail hard copy and electronic copy of completed application to City PROPOSAL As -Needed Grant Writing Services 1 05 Strategic partnerships with school districts, nonprofits, and regional/10CA agencies shows evaluators the City has the necessary partnerships in place to make the proposed project a reality. Therefore, we will assist the City by vetting and recommending strategic partners to the City. Then, upon approval, our team will serve as an extension of City staff and facilitate interactions between the City and the identified strategic partner(s). Data Collection and Review 4.2 Project Area Characteristics Every single project will include a scan of the area in which that project proposes to be implemented. This scan will identify important area characteristics that will allow for a clear understanding of current issues and development of proposed recommendation and implementation. This task will help our team maximize the cost -benefit of each project, while paying close attention to addressing the existing concerns of that location. The information obtained through the scans will be used by team members to support project justifications going forward, and will be incorporated into maps, charts, data graphics, and other project application materials where reasonably necessary or useful. 4.3 Project Area Photos Project area photos are often a necessary component of grant applications that illustrate the need for the project in a very succinct way. Any available photographs from the City will be collected and considered, but we typically perform comprehensive photography of all project areas to fully document local conditions. By doing so, our grant applications will clearly tell the story about local need for the project and the positive impact that the proposed project will have in the area. 4.4 Modeling and Analysis As deemed necessary, our project team may include subject matter experts (pre -approved by the City), such as architects, economists, or information technology experts. Use of subject matter experts will assist our team in running forecasting models and analyzing project impacts. The goal of this process is to provide quantitative data and baseline measurements for the proposed project or program. Including experts early in the grant writing process will yield a more fine- tune narrative that is backed by sound technical We are prepared to obtain photographs that demonstrate project needs. The photos above were used in separate applications for the City of Compton to depict a dangerous bus stop and illegal trash disposal on city streets. PROPOSAL As -Needed Grant Writing Services 1 06 judgment and reasoning. For projects which require transportation modeling and analysis, such as ATP and HSIP, our project team will utilize available databases and resources, such as TIMS and SWITRS as well as coordinate with local law enforcement to ensure that accurate and complete data is utilized to evaluate conditions. Current data about the levels of local crash data and volume will assist in determining what project impacts in that area. 4.5 Letters of Support An important component of grant applications is proof of sponsorship and community support. Our team frequedy obtains letters of support from city councils, community groups, neighborhood councils, business improvement districts, local business owners, advocacy groups, property owners, and developers so that the evaluating body will see that all the necessary support is in place to implement the proposed projects. 4.6 Perform Any Necessary Public Outreach We typically assume that most or all necessary public outreach has been performed sufficiently; however, we are prepared to coordinate cost- effective public outreach efforts with the City, stakeholders, and advocacy groups before finalizing and submitting the final grant application. Outreach efforts enable us to partner with local advocacy groups and to communicate effectively with community partners. 4.7 Demonstrate Consistency, with Existing Plans and Policies This is an important task, and can require in-depth review of a wide range of existing city elements, such as land use, transportation, sustainability, public health plans, and policies. Undertaking such a review allows us to demonstrate that not only does the project have the support of community members; it is also supported by official policy and largely consistent with regional plans. By doing so, we will demonstrate how the project will help interested agencies and parties meet regional goals. 4.8 Create Maps and Layouts Maps are an easily -accessible and visually stimulating format for presentation of information. Therefore, we will work with our in-house graphic designers and cartographers to develop maps that illustrate the extent of each project, surrounding land use, previous safety concern sites, activity centers, and any other local features necessary to support and demonstrate project needs. We will also show the project's relation to disadvantaged communities. These are important pieces of information to include as applications for projects serving disadvantaged communities typically score higher in the evaluation process, translating into greater success rates. We will complete the majority of this information in ArcGIS and save each map as a PDF so that maps can be included in final applications and used by the City for future purposes. 4.9 Provide Supporting Data Applications will cite and include any necessary documentation supporting claims of project benefits, but will do so in a way that makes them engaging and easily readable, bearing in mind that applications are typically scored by both experts and volunteers. 4.10 Additional Grant Requirements Concept Designs: Some project applications, by nature, will benefit from concept design art that shows grant reviewers an engaging image of what a complete project will look like. Our extensive experience with creating technical drawings during past work for applications will allow us to provide clear and concise concept level plans and cross-sections. Photosimulations: Like concept designs, we recognize that photo -simulations improve grant PROPOSAL As -Needed Grant Writing Services 1 07 application scores, particularly in cases with innovative project elements. Our extensive experience using existing photographs and digitally adding project improvements to the image to show the `after' condition to grant reviewers will significantly enhance grant applications. Counts: Bicycle, pedestrian, and vehicular counts provide real data that can be used to assess project impacts. We frequently provide these services to justify transportation improvement projects. Warrants: Where necessary, we can prepare warrant justifications for new stop signs, traffic signals, or crosswalks, including carrying out necessary fieldwork and technical analysis. These photosimulations were used to showcase the Deliverables: Checklist forgrant City of Azusa's proposed project, which included infill applications; Existing conditions development and pedestrian/bicycle improvements. for all areas, such as bicycle and pedestrian data and aerial and field photos; Letters of support for each project; Summary of public outreach or outreach update plan and new public outreach, if necessary, Summary of data analysis, Summary and mapping of each projects; Future projections with/without project; Planning document and policy consistency information for each project; Maps, such as regional map, project location, activity centers, highway safety improvements facilities, bicycle/pedestrian facilities, income, socio-economic, demographic, and collision information; Project concept design drawings for each project including plans, sections, sketches and countermeasureprototypes; Cost Estimates for each project, including breakdown by funding source for each project; and benefiticost tool conclusions for each project 5.1 Develop Preliminary Draft Applications We will begin preparing the draft grant application packages, incorporating information collected and organized during the various information collection sub -tasks in Task 4. We will independently review all applications through our internal Quality Assurance/Quality Control process. We will then submit a text copy to City staff, so that City staff can review the actual message and wording of the application. PROPOSAL As -Needed Grant Writing Services 1 08 5.2 Craft a Succinct and Compelling Case for the Project A critical component of every application is a compelling narrative that explains local and regional need for the proposed project to address the identified problem. Our team is experienced in crafting these compelling narratives by using engaging language and storylines to develop compelling grant applications. 5.3 Semi -Draft Review Phase When our team has finished drafting and revising a draft text, we will upload the text of the application onto a file sharing service so that City staff can read and offer comments on the contents of the application. This allows City staff to review the draft application earlier in the process, and without all the additional components of an actual application. After receiving and implementing any feedback on the text of the application, all draft packages will be prepared to fit the granting agency's template. 5.4 Meet with City to Discuss Application Drafts Our team is prepared to meet with City staff via teleconference, or in-person, to discuss comments and concerns about full -draft applications. We will formally note all comments, suggestions, and actions taken as a result, so that City staff will be able to see how concerns are being addressed. This will allow all parties involved to collaborate easily and effectively in application development, and provide a transparent and effective channel for resolution of conflicting opinions as to application components. Deliverables: Complete Project Draft Applications; Attendance at review meetings — as needed 6.1 Modify Applications Based on Feedback All applications will be updated to reflect feedback arising from City staff reviews of text draft and full draft applications. All notes from meetings and comments received will be compiled in a table format so that our team is able to easily see what alterations need to be made to application drafts and so that other involved parties can easily review how those concerns were addressed. 6.2 Compile and Send Final Application Packages Our team of experts will compile the finalized application package, bringing together all written sections, photos, charts, maps, and other graphic components into a single document. We will prepare the package in a single PDF document to enable convenient review and location of information. Completed application packages will be sent to the City for final oversight and all necessary signatures from the relevant executives and project members. This step can be accomplished either by sending and signing hard copies of the application, electronic delivery and signature, or through the familiar file sharing service, as preferred. All final revisions identified by City in the final review stage will be made. Project applications will then be printed and prepared with tables of contents, labeled dividers, and professional binding, after which final applications will be submitted. Deliverables: Final project applications in electronic and printed form for the City and granting agency CITY REQUIREMENTS Upon an approved NTP, the City will be provided a checklist of items required to be provided to our team. Examples include: signature pages/ approved resolutions; City comments on draft grant applications; and other non -publicly available City materials and/or information. PROPOSAL As -Needed Grant Writing :services 1 09 CITY SATISFACTION As described in the Implementation Plan, we will achieve client satisfaction by satisfying the requirements of the RFP's Scope of Work and providing value-added services (see Appendix 2). In addition, we will utilize customer satisfaction (CSAT) surveys. CSATs ensure we are meeting the Citys needs and fidfilling our objectives. We have implemented CSATs with several clients with great success (see Appendix 3) . Figure 2. Typical Grant Writing Schedule SCHEDULE Staff members are each assigned a specific role and concurrently work on deliverables, bringing our total grant writing time to approximately 4 weeks (see Figure 2 below). Our staff can expedite grant applications to a 1-2 week time frame, particularly in cases where the project information is similar to completed grant applications for which we have access. As each application is unique, we will create a more thorough time frame on a per grant basis. i.. PROJECT MANAGEMENT 1 Project IGck-off Meeting Regular Meetings, Communication, and Developing Strategic Partnerships PROPOSAL DEVELOPMENT Project Area Characteristics Modeling and Analysis Letters of Support Project Area Photos Demonstrate Consistency with Existing Plans and Policies Create Maps and Layouts GRANT PREPARATION & DRAFT APPLICATIONS Develop Preliminary Draft Applications Semi -Draft Review Phase FINALIZE DRAFTAPPLICATIONS Modify Applications Based on Feedback Compile Final Application Packages Send Fatal Application Package to City 1 ural Corrections and Application Binding Submit Application to Funding Agency Him PROPOSAL As -Needed Grant Writing Services 1 10 4 0 vi a ow \, Lf) ca �uauxa$eu�y� F SJIIR11 �uE3rJ 0 LO OD 73 A c V. W o C7 °' Cl ou O U 0 .. N rn O O P 44 N 0 N V O 04 b0 ZA U L bj C U N G pp Z Vl C O O. v J Q Q a p o u O ra O Of a 0 LO OD :zodduS 73 A c �79 � W o C7 °' Z 4 W D :zodduS 73 C2 o y a bo W o W :zodduS 5. QUALIFICATIONS "To plan is human, to implement, divine." -Janette S&*k K&=, S&w f&bt ABOUT EBA EBA is a place where creativity, passion, and experience converge. OFFICEE. Foothill Blvd. 2824 2824 E. We bring together a collaborative and creative group of professionals CA 91107 to assist public agencies in achieving their desired capital program, operations efficiency, and project development goals. TYPE OF 1:1M - California Corporation By infusing grant applications with context -sensitive planning, (established 2010) outreach, graphic design, illustrations, and subject matter experts, our team has helped shape communities across Southern California – SPECIAL developing safe,sustainable, livable communities with mobility choices. DESIGNATIONS In 8 years, EBA has been successful in securing $1,961,604,699 in Small Business Enterprise private, foundation, local, State, and Federal grant funding for 68 cities (SBE) and regional planning agencies in California. We have also helped save Disadvantaged Business roughly $44 million in grant funds for cities who failed to comply with Enterprise (DBE) grant guidelines or simply did not invoice. SUBCONSULTANTS CAPABILITIES None proposed. Our team has managed 282 grants and grant funded projects. As KEY STAr, , See previous section. such, we have a wide range of expertise — from the initial planning phase through environmental compliance and implementation — shown below. GRANT STRATEGY ���••••.••■•0��STGR4W�-AWgRD (�� V • .. com"NCE •����+" 0 .... *000*0*004, 0 Planning V Site Planning and Access Analysis •o" Initial Planning Studies, Feasibility Studies and Alternatives Analysis Mobility Planning Greenway Planning and Design Community Outreach Grant Writing 4' Funding Needs Analysis Grant Funding Research Grant Application Development Cost Estimation and Budgeting •• Graphic Design/ Illustrations Grant Administration Grant Funding Obligation V Programming of Funds tO Allocation Requests Grant Progress Reporting, Quarterly Reporting, and Auditing Environmental Services CEQA/NEPA Air Quality and Greenhouse Gas Assessments Initial Studies (IS) Negative Declarations, or Mitigated Negative Declarations (MNDs) Field Review and Documentation Environmental Impact Reports (EIRs) Forms PROPOSAL As -Needed Grant Writing Services 1 12 CLIENTS Our firm has worked with 68 cities and public agencies located in 9 counties throughout the State of California (see Appendix 5). Distance is not a concern, as we employ a variety of tools to maintain consistent and frequent contact with each client. Tools include web conferencing applications, online file sharing sites, email, phone, and fax. We also frequently travel to client cities (cost included) to meet with city staff, capture images, tour sites, obtain outreach feedback, and collect data that will strengthen a grant application. GRANT TYPES Currently, EBA processes approximately 31 private, foundation, local, State, and Federal grants yearly for our clients. Each client has different goals and objectives. Consequently, we have experience preparing a wide variety of grants. See Appendix for a list of grant applications we have prepared in the past. Figure 3. Funding Rate ■ Awarded 169 p: Pending 21 ■ Non -Award 74 FUNDING RATE We have a 69.5% funding rate (see Figure 3). Our team will use all of our resources to strengthen each application because we recognize our name and reputation is also on the line. We do not "cherry pick" specific projects that we know are going to score well to maintain our own record. Rather, we advise our clients on which of their projects are best suited for each program and provide all the facts up -front. We leave it up to our clients to make the "go" or "no- go" decision on whether to pursue the grant. See Appendix for areas of expertise. EXPERIENCE Table I includes similar bench contracts held by EBA. Our team of AICP-certified planners have worked on a wide number of projects, many of which include grant writing, management and lobbying activities. SeeAppendix 6for additional experience. Project profiles are on the next pages. Table 1. On -Call Contracts: Grant Writing (NON-COWRIIiENSrM CLIENT COUNTY/STATE City of Banning Riverside County, CA City of Compton Los Angeles County, CA City of Eugene Lane County, OR City of Grand Terrace San Bernardino County, CA City of Lake Forest Orange County, CA City of La Verne Los Angeles County, CA City of Monrovia Los Angeles County, CA City of Oakland DOT Oakland County, CA County of Orange Orange County, CA City of Palmdale Los Angeles County, CA City of Paramount Los Angeles County, CA City of Pasadena DOT Los Angeles County, CA City of Richmond Contra Costa County, CA City of Santa Ana Orange County, CA City of West Sacramento Yolo County, California City of West Hollywood Los Angeles County, CA Western Riverside Council of Riverside County, CA Governments Midpen San Francisco Bay Area, CA PROPOSAL As -Needed Grant Writing Services 1 13 ATP RESULTS OBTAINED 68% OF REOUESTED FUNDING $61.4 MILLION TOTAL REQUESTED: $90.4 MILLION TOTAL RETURN ON INVESTMENT (2016) 10iil FUNUSSECUPE_U- $172.6 MILLION 23,955% OUR TOTAL COST: L $717,531 PEDEVE" REALE TIRCP FUNDING RESULTS Lz0 0 TOTAL FUNDS SECURED. Iq $703 MILLION OBTAINED 27 SHARE OF AVAILABLE FUNDING Grant Application Assistance QD Metro Since 2016, EBA has provided Metro with grant writing services, including preparation of grant applications and materials Grant Writing development (e.g. mapping), as well as cultivating stakeholder Grant Advisory relationships to gain support for project applications. 'Through our contract, our associates write all types of State and Federal befit -Cost Analysis transportation grant applications, including: Contact: Patricia Chen, Transportation Planning Manager - Email: ChenP@ • ATP grants, metro.net Phone: (213) 922- • TIRCP grants, and 3041 • SB 1 infrastructure and planning grants. Project applications largely involve transportation planning, Daniel Bartelson (Project Manager) greenway/trail development, bicycle and pedestrian connections, Hal Suetsugu (Project Director) Writers Uenna Tourje. Lindsey and complete streets improvements. Kiner, John Gahbauer) Jorge Zarza (GIS Mapping) As of April 2018, we have been successful in securing more than Hector Ramirez (Cost Estimator) $1 billion for Metro and cities who request grant writing assistance CONTRACT VALUE from Metro. Uo16): $717.531 (2018 -Current): $2.1 MILLION PROPOSAL As -Needed Grant Writing Services 1 14 TOTAL FUNDS SECURED: OBTAINED $i.O8 BILLION 770% OF REQUESTED FUNDING TOTAL REQUESTED $1.42 BILLION SB1 FUNDING RESULTS (TCEP. LPR AND SCCP 2018) TOTAL FUNDS SECURED. Iq $703 MILLION OBTAINED 27 SHARE OF AVAILABLE FUNDING Grant Application Assistance QD Metro Since 2016, EBA has provided Metro with grant writing services, including preparation of grant applications and materials Grant Writing development (e.g. mapping), as well as cultivating stakeholder Grant Advisory relationships to gain support for project applications. 'Through our contract, our associates write all types of State and Federal befit -Cost Analysis transportation grant applications, including: Contact: Patricia Chen, Transportation Planning Manager - Email: ChenP@ • ATP grants, metro.net Phone: (213) 922- • TIRCP grants, and 3041 • SB 1 infrastructure and planning grants. Project applications largely involve transportation planning, Daniel Bartelson (Project Manager) greenway/trail development, bicycle and pedestrian connections, Hal Suetsugu (Project Director) Writers Uenna Tourje. Lindsey and complete streets improvements. Kiner, John Gahbauer) Jorge Zarza (GIS Mapping) As of April 2018, we have been successful in securing more than Hector Ramirez (Cost Estimator) $1 billion for Metro and cities who request grant writing assistance CONTRACT VALUE from Metro. Uo16): $717.531 (2018 -Current): $2.1 MILLION PROPOSAL As -Needed Grant Writing Services 1 14 Grand Terrace On -Call Grant Writing and Funds Management K Located in San Bernardino County, the City of Grand Terrace is primarily a bedroom community and boasts one of the highest median incomes in the Inland Empire. In working with the City over the past year, EBA has written 4 grants (3 of which were funded) totaling $1 million, which include: Grant Writing California Parks and Recreations Habitat Conservation Fund Funds Management for a Trail and Trailhead Development at Blue Mountain Grant Compliance ($212,522) Contact G. Harold Duffey. City Caltrans' HSIP for Advanced Speed Warning and Intersection Manager: Email hdulfey@ Improvements ($435,700) grandterrace-ca.gov Phone: Caltrans' HSIP for Intersection Safety Improvements (gog) 824-6621x240 ($793,800) Hal Suetsugu (Project Manager) EBA also prepared and submitted a concept proposal for slope Daniel Bartelson (Writer) stabilization along Mt. Vernon Avenue. The concept proposal Jorge Zarza (GIS Mapping) was submitted to the FEMA Hazard Mitigation Grant Program. Hector Ramirez (Cost Estimator) The proposal was successful and FEMA is now requesting a full CONTRACTVALUE: Varied on a application. per grant and per project basis. Compton On -Call Grant Writing Services tom. Since 2013, EBA has secured $9.6 million for the City. Funding sources and projects include, but are not limited to: 0$ • California Natural Resources Agency's Urban Greening, which will fund the development of a pocket park ($1.2 million) • CalFire's Urban Forestry Program, which will fund tree planting to counteract GHG emissions along a major freeway ($580,952) • FTA 5316, which will enable the City to extend bus operating hours for senior citizens ($192,174). • Caltrans ATP for two projects that will fund bicycling and pedestrian improvement facilities along two major corridors ($2.6 million). • Cal Recycle Rubberized Pavement Program, which will help to fund citywide pavement resurfacing projects ($313,660). Grant Management/Advising Grant Writing Grant Compliance Funds Management Lobbying Contact: John Strickland. Project Manager: Email: jstrickland@comptoncityorg PROPOSAL As -Needed Grant Writing Services 1 15 Phone: (31o) 6o5 -55o5 EBA also secured funding for and prepared the City of Compton's Safe Routes to School Plan. Additionally, EBA provides funding obligation and environmental services, including preparing Hal Suetsugu (Project Manager) environmental CEQA/NEPA compliance documents. Daniel Bartelson (Writer)Jorge Zarza (GIS Mapping) Hector Ramirez (Cost Estimator) CONTRACT VALUE: Varied on a per grant and per project basis. Baldwin Park On -Call Grant Writing and e U"O: - Funds Management 3 .._ sm. L vwttttr Federal and local transportation funds to complete the Baldwin Phone: (626) 96o-4oii x 46o Park Transit Center, a five -level parking structure with a pedestrian overcrossing safety bridge linking the Metrolink Station platform EBA has secured a total of $18.4 million in grant funding for the Hal Daniel Bar gu (Project Manager) Daniel Bartelson (Writer) City of Baldwin Park since 2013 for various projects, including: Jorge Zarza (GIS Mapping) • SCAQMD's CMAQ funding ($733,000) Hector Ramirez (Cost Estimator) • California Strategic Growth Council ($368,000) CONTRACT VALUE: Varied on a • Caltrans' ATP for several mobility projects ($4.6 million) Grant Writing • Caltrans' HSIP to increase traffic safety ($345,000) Project Management • FTAs Safe Routes to School Program ($1.45 million), Funds Management • EBA has even flown to Caltrans headquarters to successful save close to $3 million in State funds from being de -obligated due Grant Compliance to inactivity. Lobbying In addition to grant writing, EBA was also part of the funds Contact: Sam Gutierrez. Director of Public Works: Email management team responsible for managing and monitoring sgutierrmcabaldwinpark.com Federal and local transportation funds to complete the Baldwin Phone: (626) 96o-4oii x 46o Park Transit Center, a five -level parking structure with a pedestrian overcrossing safety bridge linking the Metrolink Station platform with Ci Hall and the downtown. EBA was responsible for City P Hal Daniel Bar gu (Project Manager) Daniel Bartelson (Writer) securing grant funds from the FTA and managing the RFP/ Jorge Zarza (GIS Mapping) bidding process, reimbursement process, final report, and auditing Hector Ramirez (Cost Estimator) procedures. Finally, EBA provides the City with public outreach CONTRACT VALUE: Varied on a services, most recently for the City's new shuttle service. We also per grant and per project basis. secured the funding to purchase the new fleet of vehicles. La Verne On -Call Grant Writing •�' EBA has secured nearly $3.5 million in grant funds for the City, PROPOSAL As -Needed Grant Writing Services 1 16 including, but not limited to: • Caltrans HSIP ($1.9 million) for streetscape protection Grant Writing enhancements, signals, lighting, and median installation • Caltrans ATP ($1.5 million) to close gaps in the City's bicycle Funds Management lanes Contact: Dan Keesey. PE. • CalRecycle Rubberized Pavement ($101,000) to repave Public Works Director Email• Esperanza Avenue dkeesey@ci1a-veme.ca us • MSRC's Local Match Government Program ($365,000) for a Phone: (909) 596-8741 new compressed Natural gas (CNG) fueling station • FTAs BSEP for bus stop improvements at selected sites. Daniel Bartelson (Project Manager) Hal Suetsugu (Grant Writer) EBA also presents upcoming funding opportunities that are in Jorge Zarza (GIS Mapping) line with the Citys capital improvement projects and prepares Hector Ramirez (Cost Estimator) environmental CEQA/NEPA compliance documents in support CONTRACTVAWE: Varied on a of grant applications. per grant and per project basis. WRITING SAMPLES See Appendix for a sample grant application prepared for one of our clients. RFP -REQUESTED QUESTIONS AND ANSWERS Question 3.1: Describe your general process and typical timeline for compiling a grant application. Our general process involves five steps, outlined in Figure I and described in detail in Section 3, Methodology. Our typical timeline for compiling a grant application is provided in Figure 2. Question 3.2: Describe delegation of responsibilitiesofkeypersonne:4 ifany.Identify any subject matter experts on stafir As identified in Section 4, Staffing, one project manager (Mr. Daniel Bartelson) will serve as the Citys day-to-day contact. He will be responsible for ensuring adequate staff resources during the development of each application and be charged with making certain that all final grant applications adhere to the grant guidelines. He will be supported by Principal, Hal Suetsugu. Hal (or another assigned staff member) will serve as an independent reviewer and not be involved in writing the grant. Our siloed approach will ensure every application is double, even triple checked before submittal. All other staff work together as a team to prepare each application. Question 3.3. Describe 1) the method that you would use to organize facts, data, statistics, and narrative that you collect and write and 2) the method that you would use to make those items available to the City fibr future use. We utilize file -sharing sites to share and store data. The City will be given access to online file -sharing site, which will store all deliverables in formats accpetable to the City. We will also develop a MEDAD/naming convention guideline for all members to follow. Naming files, folders, and all elements for this project will be consistent for the project. An example is inf�giscollision_ appname.pdf for a GIS colon datafigure. This makes it easier for the City to review and save to its own database. PROPOSAL As -Needed Grant Writing Services 1 17 Question 3.4: Describe an approach you might take if you are having trouble obtaining relevant information from a stakeholder: We routinely work with clients and stakeholders that have busy schedules. We often recommend lack -off meetings with relevant stakeholders (from City staff to community members to Caltrans district representatives) to ensure buy - in and get any informational needs addressed as soon as possible. While we are highly capable of dealing with short deadlines, we generally recommend grant development processes that allow for thorough vetting and strategic planning to avoid putting ourselves — or stakeholders — in a position where one key piece of information is a make -or -break for a grant. We identify critical paths early in the process, and give that piece the attention it is due. Furthermore, we recognize that while we may have challenges in obtaining information, other resources may be more successful. Therefore, with direct communication channels with project management teams and other resources, we generally can ascertain a means of gaining needed details from that person. We also recognize that information is generally not contained in a vacuum, that is to say, more than one person can often provide information that is critical to an application. As such, we will utilize our contacts at various governmental or community-based organizations to identify other means of gaining the needed details. PROCESSES FOR ENGAGING A WRITING TEAM To ensure a well-prepared grant application, we align applications with grant writers who have the required expertise and skillset surrounding the project. For instance, a project involving mobility will likely be assigned to Lindsey Kiner, as she has extensive experience as a transportation planner. More importantly, we assign a lead writer who is passionate about the project and overall cause. In this way, we are able to craft more compelling narratives that pursuade evaluators using all types of appeals (i.e., logical, ethical, and emotional). SUBMITTAL EXPERIENCE We have prepared applications using all types of online grant management systems (GMS) and submitted applications via local, State, and Federal funding agency portals. Submittal is arguably one of the most important steps to successful grant writing. As such, we become familiar with the online application/portal at the onset of an approved NTP. We have assisted agencies register on grants.gov, prepared applications using grants.gods new Workspace platform, and have prepared Federal and State forms, including SF -424s for multi-million dollar grant programs, such as BUILD. Grant program applications we have experience submitting via different online portals is included in Appendix 6. BREAKDOWN OF PROJECT FUNDING BY SOURCE Funding sources of past projects can roughly be broken down as follows: 48% Federal, 46% State, 3% Private, 2% Corporate, and 1% Technical Assistance. TECHNICAL COMPETENCE We are more than grant writers and grant administrative specialists. We are a collaborative team that includes AICP-certified planners, California -registered engineers, GHG analysts, cost estimators, funding specialists, urban designers, graphic designers, and GIS analysts. We also provide community outreach staff when there is a lack of public support for projects. Our competitive capabilities and service offerings that support grant application development are provided in Appendix 2. PROPOSAL As -Needed Grant Writing Services 1 18 LOCAL EXPERIENCE AND KNOWLEDGE OF THE CITY OF SAN BERNARDINO EBA has a long-standing commitment to the Southern California Region, writing myriad grants and seeing many funded across the area — including San Bernardino County and its communities. EBA has successfully written grants for communities surrounding San Bernardino, resulting in significant experience and knowledge of the local area — from transit and infrastructure needs to economic development concerns. Further, EBA's staff has first-hand experience within the City, having worked on 6. FEE PROPOSAL former redevelopment and adaptive reuse projects at the Inland Shopping Center; as well as on funding, development, and construction of the MetroliWs San Bernardino Train Depot. This experience lends to our abilities to understand the community's needs, the challenges it faces, but also the opportunities that are available to the community to assist in the successful implementation of programs and projects. FISCAL STABILITY EBA is financially able to perform all scope of work services. Upon City request, EBA will furnish financial statements. As identified within the City's RFP, the City is requesting a flat rate fee proposal and hourly rates. Table 2 shows our proposed cost structure, which includes a monthly retainer of $1,800. Grant application development services will be billed utilizing our hourly rates. Table 2. Flat Rate Fee Structure 1/2 Project Managment/ Funding Needs Analysis 3 Grant Opportunities Research 4/5/6 Proposal Development/ Grant Preparation and Draft Review/ Finalize Applications One-time fixed fee $1,500 Monthly -retainer $1,800 Hourly Rates $2,000-$15,000* *Not-to-oweed estimate submitted to City for approval prior to work commencing. Upon the City choosing a grant to pursue or manage, EBA will provide the City with a service quote that contains a not -to -exceed estimate to prepare the application or manage the post award compliance phase. Costs for preparing grants typically range from $2,000 to $15,000, while grant administration assistance varies. Costs are based on the complexity and required technical resources per grant program. The quote will be sent to the City for approval prior to beginning work ion any grant. PROPOSAL As -Needed Grant Writing Services I 19 Table 3. Hourly Rates (2019) Labor Categories a Hourly Rates President -Managing Partner $210 P, $190 Assistant Project Manager $180 Grants Manager I Outreach Manager I Project Transportation $160 Planner I Engineer I Specialist (Architect, Water Resources, etc.)* Grant Writer GIS Mapping/ Cartographer Associate $130 Transportation Planner I Associate Engineer Research/Funds Analyst $100 Graphics /Mapping $100 Administrative Support $85 *Depends upon grant type. Specialists are typically utilized to enhance grant applications that require very specific expertise and knowledge. Resume of such specialists will be provided for City approval. 7. INSURANCE EBA accepts the Agreement terms and will secure insurance prior to working on the contract. 8. LITIGATION EBA has no litigation history. 9. OTHER INFORMATION Staffing tasks and completing projects. EBA has a demonstrated record of staffing tasks efficiently and completing projects/applications on time and within budget. As manager of several on-call contracts, our Principal, Daniel Bartelson, has been responsible for contract management, change management, QA/QC, resource allocation, conflict resolution, scoping, budgeting, scheduling, risk analysis, and negotiations. Daniel consistently utilizes skills that are imperative to effectively managing an on-call contracts and fluctuation in service. As projects or tasks are received, Daniel delegates the work based upon subject matter, complexity, and schedule milestones. He ensures that tasks are assigned to those with the necessary experience and availability for completion. Should resources need to be reallocated for these reasons, Daniel is adept at making sure the appropriate changes are made and all tasks are completed while delivering a quality product with the aid of a work load forecasting tool that includes all projects, personnel, and milestones. Community involvement. Public outreach is a powerful tool to increase a grant applications competiveness. EBA includes staff with International Association of Public Participation Trainer (IAP2) designation, who can provide on-call outreach services to support application development. See Appendix 2 for creative ways in which we have involved communities in the past. Previous involvement. EBA has not worked with the City of San Bernardino. Conflicts of interest. EBA has no conflicts of interest. 11V111 n' As -Needed Grant Writing Services 1 20 1®. APPENDIX 1. Grant Opportunities Report (GOR) Sample: Provided to clients on a quarterly basis. 2. Competitive Capabilities: How ERA enhances grant applications. 3. Client Satisfaction: How EBA manages and ensures satisfaction with clients and related testimonials. 4. Resumes 5. Client Map: Listing ofEBA clients (as of %anuary 201.9). 6. Grant Types: EBA staff experience with di�erent types ofgrant programs 7. Areas of Expertise 8. Table of Experience 9. Writing Sample: Grant application prepared by EBA stafor the City of Pico Rivera (awarded). APPENDIX i. GRANT OPPORTUNITIES REPORT (GOR) LOOK AHEAD: Upcoming Grant Opportunities January 2019 This publication of "Look Ahead" provides a list of grant opportunities within the transportation, environmental, community development, and various other fields. For more information on any of the opportunities contained herein, please contact: Firm Name: Evan Brooks Associates, Inc Office: (626) 799-8011 Address: 2824 East Foothill Blvd. Fax: (888) 421-8798 Pasadena, CA 91107 ° lobile: (818) 521-9947 Website: www.ebaplanning.com Email- hal@ebaplanf iing co, r January 2019 California Department of Parks and Recreation: Parks and Water Bond Act of 2018 (Prop 68 Total Funds: TBD (Grant guidelines finalized in early 2019) Minimum: $200,000 Maximum: $8,500,000. Match TBD Application Due: TBD $4 billion in general obligation bonds for state and local parks, environmental protection projects, water infrastructure projects, and flood protection projects. California Department of Fish and Wildlife: Rivers and Streams Restoration Grants (Prop 68 Total Funds: Up to $22 million in total Proposition 68 funds Minimum: $200,000 Maximum: $8,500,000. Match TBD Application Due: TBD These funds are available to restore rivers and streams in support of fisheries and wildlife, including, but not limited to, reconnection of rivers with their floodplains, riparian and side -channel habitat restoration activities, and restoration and protection of upper watershed forests and meadow systems that are important for fish and wildlife resources (PRC §80132[d]). Examples of projects include, but are not limited to: restoring, protecting, or enhancing habitat; reconnecting historical floodplains; installing or improving fish screens; modernizing stream crossings, culverts, and bridges; providing fish passage; acquisition of conservation easements for riparian buffer strips from willing sellers; improving local watershed management; restoration and protection of upper watershed forest and meadow systems; and removing sediment or trash. Califomia State Parks Office of Grants and Local Services (OGALS) — Statewide Park Program (SPP) (Prop 681 Total Funds: $254,94Z 000 million Minimum: $200,000 Maximum: $8,500,000 No match required Applications Due: Nov -Dec 2018: Finalizing Draft Guidelines; Early 2019. 15 application workshops will be offered statewide; February 15, 2019: Applications Due (tentative to change to Summer 2019 depending on public comments received regarding the draft grant guidelines). Statewide Park Program (SPP) competitive grants will create new parks and new recreation opportunities in critically underserved communities across California. A project must involve either development or a combination of acquisition and development to: 1. Create a new park, or 2. Expand an existing park, or 3. Renovate an existing park In addition, a project must include at least one recreation feature to be eligible. Examples include aquatic centers, athletic fields, community gardens, outdoor gym equipment, public art, amphitheaters, etc. Contact Us hal@ebaplanning.com LOOK AHEAD: (626) 799-8011 Upcoming Grant Opportunities www.ebaplanning.com February 2019 • Affordable Housing Sustainable Communities (AHSCI Grant Program Total Funds: $TBD Minimum: $1 Million Maximum: $20 Million Application Due: February 11, 2019 The AHSC Program will fund integrated land use and transportation projects supporting low -carbon transportation options. Promoting mode shift to low -carbon transportation will require strategies that link residential areas, major employment centers and other key destinations to accessible, reliable, affordable, safe and comfortable transit and active transportation options. California Natural Resources Agency: Cultural Community and Natural Resources Grant Program {Prop 68) Total Funds: $TBD Minimum: None Maximum: None No match required, but those with significant matches will be prioritized Application Due: Concept Proposal due February 13, 2019. Full application due March 18, 2019. Proposition 68 authorized the Legislature to appropriate $40 million to the California Natural Resources Agency for competitive grants that protect, restore, and enhance California's cultural, community and natural resources. It is the intent of the people of California that projects funded by Proposition 68 result in public benefits addressing the most critical statewide needs and priorities for public funding as well as improve a community's ability to adapt to the unavoidable impacts of climate change; improve and protect coastal and rural economies, agricultural viability, wildlife corridors or habitat; develop future recreational opportunities; or enhance drought tolerance, landscape resilience, and water retention. California Energy Commission Zero -Emission Vehicle Infrastructure Manufacturing Grant Program Total Funds: $10,000,000 Minimum: None Maximum: $2,000,000 50% match required Application Due: February 21, 2019 The California Energy Commission's (Energy Commission's) Altemative and Renewable Fuel and Vehicle Technology Program (ARFVTP) provides grant funds for projects that will support the manufacture of zero -emission vehicle (ZEV) and ZEV infrastructure technologies. The purpose of this grant is to support supply chains in California that manufacture ZEVs and ZEV infrastructure technologies. These technologies will be deployed in-state to meet the state's goal of 5 million ZEVs on the road by 2030. Co -benefits of this investment in California's ZEV and ZEV infrastructure supply chains are technologies that reduce greenhouse gas emissions, improve air quality, and stimulate economic and business development. Contact Us hal@ebaplannin_g.com LOOK AHEAD: 3 (626) 799-8011 Upcoming Grant Opportunities www.ebaplanning.com California ReLeaf Social Equity Tree Planting Grant Program Total Funds: TBD Minimum: None Maximum: $10,000 to $25,000. 25% match required Application Due: February 2019 California ReLeaf provides grant programs that meet the critical need of creating and sustaining healthy communities in California by providing funding for an array of urban forestry efforts from education and outreach to tree -planting. The Social Equity Tree Planting grant program provides funding for tree planting projects for disadvantaged communities. The program is funded via the California Department of Forestry and Fire Protection (CAL FIRE). All projects must reduce greenhouse gasses, and provide benefit to disadvantaged communities, as defined by CalEnviroScreen. March 2019 Storm Water Grant Program (Prop 1) Total Funds: TBD Minimum: TBD Maximum: Planning grant amount ranges from $50,000 to $500,000. Implementation grant amount varies from $250,000 to $10,000,000. 50% match required Application Due: Spring 2019 Prop 1 (Water Quality, Supply, and Infrastructure Improvement Act of 2014) was approved by California voters on November 4, 2014. Among other funds, Prop 1 provided $200 million for matching grants to public agencies, nonprofit organizations, public utilities, state and federally recognized Indian tribes, and mutual water companies for multi -benefit storm water management projects. For public agencies to receive these and future bond -funded grants for storm water and dry weather runoff capture projects, they must have a Storm Water Resources Plan, which meets the California Water Code requirements and Storm Water Resource Plan Guidelines. The Prop 1 Storm Water Grant Program provides up to 50% matching grants to two types of projects: planning and implementation. Priority for planning grants will be given to applicants without a Storm Water Resources Plan, who wish to develop a sound Plan. These grants will fund tasks for assessments, monitoring, geotechnical -technical investigations, or studies needed to complete preparation of the Storm Water Resource Plan. For applicants with a Storm Water Resources Plan, a project -specific planning project is also eligible, such as feasibility studies, preliminary design, final design, geotechnical investigations, monitoring and other work necessary to completely develop a project and prepare it for implementation. Contact Us hal@ebaplanning.com LOOK AHEAD: (626)799=8011 4 www.ebaplanning.com Upcoming Grant Opportunities April 2019 • California Natural Resources Agency's Environmental Enhancement and Mitigation (EEM) Program Total Funds: $7 million Minimum: TBD Maximum: $500, 000 per project No match required Applications Due: April 2019 This program funds projects that contribute to mitigation of the environmental impacts of the modification of an existing transportation facility or the environmental impacts of the construction of a new transportation facility. Eligible EEM projects must fit one of the following categories: (A) Urban Forestry projects designed to offset vehicular emissions of carbon dioxide. (B) Resource Lands projects for the acquisition or enhancement of resource lands to mitigate the loss of, or the detriment to, resource lands lying within or near the right-of-way acquired for transportation improvements. (C) Mitigation Projects Beyond the Scope of the Lead Agency responsible for assessing the environmental impact of the proposed transportation improvement. Spring and Summer 2019 FEMA: U.S. Homeland Security Grant Program / Communication Total Funds: Not specified. Funding allocation varies by state. Minimum: TBD Maximum: TBD No match required Applications Due: 2018 window closed. 2019 TBD (likely May 2019) The objective of the HSGP is to provide funds to eligible entities to support state, local, tribal, and territorial efforts to prevent terrorism and other catastrophic events and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United States. The Homeland Security Grant Program (HSGP) plays an important role in the implementation of the National Preparedness System by supporting the building, sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal of a secure and resilient nation. The HSGP is comprised of three grant programs: State Homeland Security Program (SHSP): The SHSP supports state, tribal, territorial, and local preparedness activities that address high priority preparedness gaps across all core capabilities that support terrorism preparedness. Urban Area Security Initiative (UASI): The UASI program assists high -threat, high density Urban Areas in efforts to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from acts of terrorism. Operation Stonegarden (OPSG): The OPSG Program supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and Federal, state, local, tribal, and territorial law enforcement agencies. The OPSG Program provides funding to support joint efforts to secure the United States' borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. Contact Us hala@ebaplanning.com LOOK AHEAD: 1 (626) 799-8011 Upcoming Grant Opportunities l www.ebaplanning.com Open/Continuous • SCAQMD Funding for Particulate Matter Traps on School Diesel Backup Generators Total Funds: Not specified Maximum: $250, 000 is the maximum available for individual grant awards Application Due: December 31, 2020 or open until all funding is exhausted Funding opportunity for retrofitting diesel backup generators with PM traps located at or near schools, in an amount not to exceed $250,000. This program, which supplements an earlier program, provides incentives to reduce children's exposure to toxic diesel particulate matter from diesel generators as expeditiously as possible. • SCAQMD Funding for Replacement of Onboard Fuel Tanks of CNG School Buses that are Older than Fourteen Years Total Funds: Not specified Maximum: $20,000 is available per CNG bus to replace onboard CNG fuel tanks. Application Due: December 31, 2020 or Open until all funding is exhausted Funding opportunity for the replacement of onboard CNG fuel tanks that have reached their expiration dates. Only public -school districts and joint powers authority are eligible for this funding. Under the California Air Resources Board (CARB) program guidelines, only CNG buses between 14 and 16 years are eligible for such tank replacements. • SCAQMD Rule 1470 Risk Reduction Fund Total Funds. $2.5 million Maximum: $100,000 Application Due: Open until all funding is exhausted For projects that use Califomia Air Resources Board (CARB) verified or VERT approved diesel particulate filter (DPF) technology to achieve significant reduction in diesel particulate matter (PM) emission, and to reduce sensitive receptors' exposure to PM from new diesel emergency backup generator sets. The purpose of this PA is to provide financial incentives to assist public facilities in the purchase and installation of DPF technology on new diesel emergency backup generator sets. • SCAQMD: On -Road Heavy -Duty Voucher Incentive Program (VIP) Total Funds: Not Specified Maximum: $45,000 per truck for replacements and up to $10,000 for retrofits No match required Applications Due. Open until all funding is exhausted VIP reduces emissions by replacing old, high -polluting vehicles with newer, lower -emission vehicles, or by installing a retrofit device. The goal of this program is to reduce emissions from in -use heavy- duty trucks in small fleets by retrofitting Engine Model Years 2006 and older or by replacing Engine Model Years 2006 and older with Model Years 2007 (or newer) emissions compliant models. The VIP is implemented by SCAQMD through contractual agreements with Dealers, Dismantlers, and Retrofit Installers. The Dealers/Retrofit Installers will apply to the SCAQMD for the vouchers on behalf of the applicant. If approved, the voucher amount will be deducted from the total purchase price of the truck or retrofit device by the Dealer or Retrofit Installer, respectively. Applicants interested in replacing their truck must purchase their replacement truck through an SCAQMD- approved VIP Participating Dealership that has completed the required training for the VIP. Similarly, applicants interested in retrofitting their truck must purchase their retrofit device through an LOOK AHEAD: Ipcoming Grant Opportp-4i— SCAQMD-approved VIP Participating Retrofit Installer who has completed the required training for the VIP. Land Water Conservation Fund Total Funds: TBD Minimum: TBD Maximum: TBD Minimum 50% match required Applications Due. Expected 2020 Land Water Conservation Fund (LWCF) grants provide funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. The next competitive cycle will occur in 2020 at the earliest. Applications received in 2018 are being considered for federal fiscal year 2019 funding. Loans Bank Infrastructure State Revolving Fund [ISRF] Program Total Funds: TBD Minimum: $50,000 Maximum: $25 million Loan terms for the useful life of the project up to a maximum of 30 years. Applications Due. Expected 2020 The ISRF Program provides financing to public agencies and non-profit corporations, sponsored by public agencies, for a wide variety of infrastructure and economic development projects (excluding housing). Eligible projects include: city streets; county highways; state highways; drainage, water supply and flood control; educational, cultural and social facilities; environmental mitigation measures; goods movement -related infrastructure; parks and recreational facilities; port facilities; public transit; power and communications facilities; sewage collection and treatment; solid waste collection and disposal; water treatment and distribution; defense conversion; public safety facilities; military infrastructure; and industrial, utility and commercial. The ISRF Program provides financing to public agencies and non-profit corporations, sponsored by public agencies, for a wide variety of infrastructure and economic development projects (excluding housing). Eligible projects include: city streets; county highways; state highways; drainage, water supply and flood control; educational, cultural and social facilities; environmental mitigation measures; goods movement -related infrastructure; parks and recreational facilities; port facilities; public transit; power and communications facilities; sewage collection and treatment; solid waste collection and disposal; water treatment and distribution; defense conversion; public safety facilities; military infrastructure; and industrial, utility and commercial. Contact Us hal@ebaplanning.com LOOK AHEAD: I (626) 799-8011 Upcoming Grant Opportunities 7 www.ebaplanning.com APPENDIX 2. COMPETITIVE CAPABILITIES COMPETITIVE CAPABILITIES Our team will seek to maximize each projects' competitiveness by applying lessons learned and mobilizing expertise to develop data -driven, quality -controlled, highly -competitive grant applications. This means that we plan to go above and beyond by providing more than just grant writing services. We have the skills to prepare underlying elements that demonstrate to the funding agency a project's readiness, regional connectivity, and vision. These elements include: • Geographic information systems (GIS) mapping highlights crucial data such as a citys demographic composition, public health attributes, transportation infrastructure, land use patterns, crash/safety issues, and other relevant information. Maps also reveal patterns and can help to identify problem areas. • Conceptual drawings and photosimulations show a project's vision and excites evaluators, providing a glimpse into the completed project. • Public outreach illustrates the community's needs and desire on a personal level, providing real public concerns/comments expressed. • Aerial and ground -level photographs show regional connectivity and demonstrates a project's need. ill Future Site of Barton Road la Cadena Drive Pocket Park/Rest area (Future Class Ill Me Facilities) (Future class II Bike Facilities) sacro Ana River Trail Public Outreach GIS Mapping -r ` Y s' S- , 1: J 7 ,7 l w Graphic Design/ Communication ..�,.Pa PUBLIC OUTREACH We have found that grant applications with documented community support (e.g., surveys, worksheets, comment cards, etc.) can increase final scores by 20%, on average. For clients who do not have this type of data, we plan and facilitate "Community Congresses" and "Community Advisory Committees." Community Congresses. Community Congresses are one day social planning events that bring together community members to discuss issues and solutions to problems that are within City control. As a group, participants discuss city functions, identify local issues (e.g., poor street conditions, better advertising of city events, more transit options, etc.), and brainstorm solutions to identified issues. Our team summarizes collected data into a final report that can be used as evidence of community support for projects in grant applications. Our most recent Community Congress occurred in the City of Norwalk, California. Norwalk community members identified the need for more community events. To this end, our team worked with City staff to apply for an Open Streets grant, which provided funding for a one - day large-scale city event. In 2018, ERA planned and facilitated a Community Congress for the City of Norwalk. Our final report has successfuity been used in grant applications. Documented community support is pivotal in grant applications — often increasing scores by 20%, on average. CommunityAdvisoryCommittee. Community advisory committees (CAC) are made up of 10- 15 community members and stakeholders with extensive knowledge about the community. Our team has developed and worked with CACs to gain a better understanding of needs. Working in tandem with the CAC, our team is able to write more compelling and persuasive grant applications. The CAC can also provide documentation of outreach and demonstrate support for city projects by helping conduct surveys, petitions, and similar instruments. S11 A I IS ICS ON EBA-MANAGED COMMUNITY ACTIVITIES 92/ 97% MAMEDAST/2�-ST/T11ACTIONAVE Fft ner"Piesents can (1) as- I- in X -R, ped ROW LAKFAFEAW—ST ftd ROW Crash Type _;:ST h- Tafkvfl 1 4- Trafficsignals and sansPed mussing in crumeralk 4-PL/NEVH"sr Wrong,idualroad Fed crossing in k Clefist lenalsided An- Mdounce vialation. bit & renfo— Auto ROW Wiluargsiddread &t Cyclist eidesniped Bnmdsidkwq-..de1 4- Auto ROW Cyclid-amalm! Ped vantatio. . . . . . . . . �CK ST4ROLMO SE/4' ST < t01fooimprallm-turning C16. Cyclist hit object: apt Unknaraviolation,liftIlrun --, &4 -Wrong side al Had JL4- Unsafespeed Crash Scantly I N &t bPWPW impar I A4- Ped RDW Bike Pod ALAMEDA ST/PALMEffO ST = 1 -fatal apo -Roto ROW L_• Fed ROW ALAmewAsTo-a-sr 2 - Inquiy (Seuse) apt Unsafelaneduruge -WMFEAVMEAR4'PL =f_4- Ped ROW Head-en.atlavvielation 1. aned, MOUNO ST/4-PL, T/4- PL4-Injacy(Complanatufftn) i Ft. Ped ROW• SANTIL PE AV/PALMETTO ST Project Comillonvocesions at Cog" Locations routinwakpad Cmshfib*OmFad=XMdUoWftwCaRr LocalRoadinleSaling llarl.].W 10J,4 Nitionammeam Ped Adwalml Yg.VM "teadanal fi� ST/Mult. ST W17, CW2=) (W9, CW15- M) ALAMEDA ST/6' ST. . . . . . Continental Cassualk I. -A pa Raw um = CW=) M,1111111111111111 WX CZF8- 56%) Corp Eatersionfil.1bout _t4- In realk ped ROW ` 1 1111 8108, CRF37%) .*!G- Sid—(pxi.g i. mik SANTA FE 'ST Ifike B. - MKLST/IMDUSTRIALST eLaTIO e7;.'31 _*_ j 0 021, CRF35%) ALAMEDA ST SOUTH Of 6' STA— Wroad,padialifian NWIffidwell SideenlikhWestwo Path pedmefi.. 1837, CRF65-89%) -a& ureaksland It I -ST ftotectmi Bike Landc3c "L (Clasen iA�r -53%) ; — . IRA CRF0 ALAMEDA SIM ST Not in read r' SVAOL ST Bike I= Pass; 10 &4- Aide ROW BUS, CRFO - 53%) MATE. - ST/7- ST Bile Route (Clan III) -IF 1. —1k. led ROW 01, iolo'b" CRI? -t- In mlkpedR(YW DECATUR ST/T" ST IF In walk. pod RUIN N 0*u­ Not iummikpedlKIN _. _. D. — 0 I. -Ulm ATTACHMENT B-03131: CRASH REDUCTION COUNTERMEASURES MAP DEMONSTRATE PROJECT NEED USING VISUAL MAPS Maps are a highly effective tool that reveal patterns in data, such as showing where activity is concentrated, health and environmental conditions in specific areas, and a host of other quantifiable variables. They can help you make better decisions (including whether to pursue a grant) and improve communication to the funding agency. All of our grants include maps. GIS Mapping Its Sltntll Ff J Ftftre City of Placentia' Metrolink Station Pladimm Pedestrian Bridge MAMEDAST/2�-ST/T11ACTIONAVE Fft ner"Piesents can (1) as- I- in X -R, ped ROW LAKFAFEAW—ST ftd ROW Crash Type _;:ST h- Tafkvfl 1 4- Trafficsignals and sansPed mussing in crumeralk 4-PL/NEVH"sr Wrong,idualroad Fed crossing in k Clefist lenalsided An- Mdounce vialation. bit & renfo— Auto ROW Wiluargsiddread &t Cyclist eidesniped Bnmdsidkwq-..de1 4- Auto ROW Cyclid-amalm! Ped vantatio. . . . . . . . . �CK ST4ROLMO SE/4' ST < t01fooimprallm-turning C16. Cyclist hit object: apt Unknaraviolation,liftIlrun --, &4 -Wrong side al Had JL4- Unsafespeed Crash Scantly I N &t bPWPW impar I A4- Ped RDW Bike Pod ALAMEDA ST/PALMEffO ST = 1 -fatal apo -Roto ROW L_• Fed ROW ALAmewAsTo-a-sr 2 - Inquiy (Seuse) apt Unsafelaneduruge -WMFEAVMEAR4'PL =f_4- Ped ROW Head-en.atlavvielation 1. aned, MOUNO ST/4-PL, T/4- PL4-Injacy(Complanatufftn) i Ft. Ped ROW• SANTIL PE AV/PALMETTO ST Project Comillonvocesions at Cog" Locations routinwakpad Cmshfib*OmFad=XMdUoWftwCaRr LocalRoadinleSaling llarl.].W 10J,4 Nitionammeam Ped Adwalml Yg.VM "teadanal fi� ST/Mult. ST W17, CW2=) (W9, CW15- M) ALAMEDA ST/6' ST. . . . . . Continental Cassualk I. -A pa Raw um = CW=) M,1111111111111111 WX CZF8- 56%) Corp Eatersionfil.1bout _t4- In realk ped ROW ` 1 1111 8108, CRF37%) .*!G- Sid—(pxi.g i. mik SANTA FE 'ST Ifike B. - MKLST/IMDUSTRIALST eLaTIO e7;.'31 _*_ j 0 021, CRF35%) ALAMEDA ST SOUTH Of 6' STA— Wroad,padialifian NWIffidwell SideenlikhWestwo Path pedmefi.. 1837, CRF65-89%) -a& ureaksland It I -ST ftotectmi Bike Landc3c "L (Clasen iA�r -53%) ; — . IRA CRF0 ALAMEDA SIM ST Not in read r' SVAOL ST Bike I= Pass; 10 &4- Aide ROW BUS, CRFO - 53%) MATE. - ST/7- ST Bile Route (Clan III) -IF 1. —1k. led ROW 01, iolo'b" CRI? -t- In mlkpedR(YW DECATUR ST/T" ST IF In walk. pod RUIN N 0*u­ Not iummikpedlKIN _. _. D. — 0 I. -Ulm ATTACHMENT B-03131: CRASH REDUCTION COUNTERMEASURES MAP DEMONSTRATE PROJECT NEED USING VISUAL MAPS Maps are a highly effective tool that reveal patterns in data, such as showing where activity is concentrated, health and environmental conditions in specific areas, and a host of other quantifiable variables. They can help you make better decisions (including whether to pursue a grant) and improve communication to the funding agency. All of our grants include maps. Ok r _4106,A r - z] SHOWCASE YOUR PLANS TO YOUR CONSTITUENCIES Creating photo -realistic images that depict an accurate representation of the impact of urban development on a community provides several benefits. These images help decision makers and their constituents visualize how a project will look in their neighborhood. The motivation to provide this service came from the realization that many residents don't truly understand the complexities of various forms of development and design. Public agencies engage people of all walks of life in the planning process with the hope that citizen participation will provide meaningful contributions. Many public agencies however, often fail to provide the necessarytoolsto help them reach an informed opinion or decision. Conceptual plans and photo simulations assist in showcasing your plans. Future Site of Barton Road La Cadena Drive Pocket Park/Rest Area (Future Class III Bike Facilities) (Future Class II Bike Facilities) Santa Ana River Trail f EdrNRoativagCoomtlo—Illbes Avawe WOtri,.'. i •1 j f i ! Aerial Photography 3neP�.. ,Z 1. FuturezaeofPio Pico Pak. Highlighted in yellow, the currently vont lot is the furore site of Pio Pico Park As shown, the park is looted a the epicenter of a large, densely populated residential area. To the immediate leftis the n Rancho Unified School Distrix, with GMn ry Chapel o the right THE AGE OF VISUAL CULTURE The San Gabriel River. The San Gabriel River spans approximately 43 miles, from Azusa to Long Beach. It is the site of a bike path, dog walking trails, and is home to native birds, geese, ducks, fish, insects, and fauna. Frequently, domesticated horses can be seen traveling the trails near Pico Rivera. The images above show water entering from Mines street into the river. We live in an age where cameras are in everyone's pocket and where photos are becoming a "universal language." As photos take the place of written language in our social life, an increasing number of people are becoming visual learners or only skimming documents for eye-catching graphics - including photos. That is why incorporating photos into grant applications is becoming the new norm. We have staff members that can tell stories through photos because our staff members include passionate and professional photographers and aerial drone specialists with the proper registration to fly. Consequently, for almost all grant applications, we prepare a photo essay that supports the narrative portions of the application. The photo essay provides a series of photos and captions explaining the current issues. In this way, they provide proof and backup to the narrative elements of grant applications and serve as a critical piece of the grant writing puzzle. 10' r 7 12 11 Sidewalk Parking Driving DrivingLane Lane -- Less than 2% Inverted Roadway (Permeable Asphalt) ,n1t eestlia. aSarria OLDTOWI3'/�i1fFlFf PLAN a • 1 CREATING PROJECT RECALL Graphic Design/ Communication Sunken Bike Sunken Driving Median Lanes Median Lane (BioswakJ (Bioswaie) Graphic Design/ Communication West Sanka Ana /ranch 1 1 1 -114 a aeaiunai Actin! T—Vartatien Pian �� 11 tvaw snore Good graphic design grabs attention, creates project recall, and builds your agency's image as one that is serious about obtaining funding for the project or program. Whether it is a sample community flyer to show that you have already thought about your program once it is funded or a project plan that depicts placement of trees, our team has the capacity to create dynamic materials for you as part of our grant writing services. This includes developing items that may not seem important, but lead the reviewer through your application, such as a cover page and section dividers. Driving Lane Pam" Sidewalk Less than 2% Inverted Roadway (Permeable Asphalt) West Sanka Ana /ranch 1 1 1 -114 a aeaiunai Actin! T—Vartatien Pian �� 11 tvaw snore Good graphic design grabs attention, creates project recall, and builds your agency's image as one that is serious about obtaining funding for the project or program. Whether it is a sample community flyer to show that you have already thought about your program once it is funded or a project plan that depicts placement of trees, our team has the capacity to create dynamic materials for you as part of our grant writing services. This includes developing items that may not seem important, but lead the reviewer through your application, such as a cover page and section dividers. APPENDIX 3. CLIENT SATISFACTION CLIENT TESTIMONIALS Client satisfaction is an incredibly important element to the health and sustainability of our organization. In our efforts to improve our services, we have implemented customer satisfaction (CSAT) surveys. Upon completion of contracts, we urge our clients to provide honest and open feedback by completing our surveys, which include ample opportunities to let our staff know where they can improve. For brevity, some of our recent responses are provided below. "Evan Brooks Associates has consistently gone above and beyond to ensure our 1M©E2 needs are met, while delivering real results in the process. EBA has taken the time COMPTON I to understand our City, our goals and our vision. As a result, they have offered now new, creative solutions and funding opportunities that align with our City's projects and objectives. They stay within budget and are always very attentive." - Glen Kau, PE, Public Works Director (former), City of Compton, CA N ,d "EBXs direct involvement in our critical and significant projects has resulted in a OF cr�E keen awareness and understanding of the Citys needs. EBA has provided excellent ' sAN.G/l�RIEL ' service in everything that it has done. they provide expertise and diligence in all 'VALLEY' r that they do." - Daniel S. Wall, Public Works Director (Former) — City of Baldwin Park "It is challenging to find good grant writers... sometimes we end up doing most of the work...or telling them how to do it. Your firm is great at grant writing and we really appreciate all your efforts." - Maria Carrillo, Senior Analyst, City of Pico Rivera, CA "I wanted to take this opportunity to thank you for all your time and efforts. The mw level of care that you placed in projects research, regular communications and preparing quality applications have been notable. So I would like to express our ` appreciation of your work." my - Heba El-Guindy, CityTraffic Engineer, City of Stockton, CA F Sir FFA " ° # You guys are awesome! Thanks for leading our giant applications and helping move our projects forward." * - Chris Marcarello, Deputy City Manager/Public Works Director (former) IFO City of San Fernando, CA ' , "I appreciate that they are always available and highly knowledgeable in the active transportation, transit and public works arena... They always stay in communication with us, provide flexibility, and simplify the complex (and sometimes challenging) grant applications with ease. " - Daniel W. Keesey, Director of Public Works, City of La Verne, CA "thank you for your very hard work and expertise composing the grant responses ECO and materials, obtaining the pictures, maps and all the necessary background Asn' information as well as putting the grant applications together and pushing us to ensure they were submitted on time." - Lillian Burkenheim Silver, Director of Planning and Economic Development, Eco -Rapid Transit uy �r. � "k °"F. "Evan Brooks Associates is attentive, responsive, and is always willing to write grant applications on short notice. They are our "go -to" firm when it comes to meeting short deadlines for grants because we know they can get it done and provide results �; t r t aRrt in the form of awarded grants." Cesar Roldan, Senior Management Analyst, City of El Monte, CA "I just wanted to thank you for the very well -organized Community Workshop meeting held yesterday. We appreciated your professionalism during the course a; of the meeting. We received several positive comments today from our Staff and residents who participated in the workshop." 1 l%gcW'fba�xu_v ' " - JEANETTE ORTEGA, Economic Development Manager, City of Placentia, CA stleade�e. APPENDIX 4. RESUMES HAL VEiGV President - Quality Assurance/Control Hal has more than 30 years' experience managing and writing grants and plans for transit, active transportation, and urban planning projects. He has coordinated the development of multi -jurisdictional, multi-purpose projects between municipal agencies and the community, all on schedule and within budget. Hal has worked with more than 23 cities in preparing grant applications in a variety of roles. He has administered Federal and State grant awarded funds, managed active transportation planning projects, developed and sustained interagency coordination, and supervised technical and administrative staff. Having served as Metros former State/Federal Funding Program Coordinator, Board of Directors Transportation Deputy, and Transportation Planning Manager, Hal has first-hand knowledge of funding opportunities and eligibility strategies relative to grant acquisition. He utilizes his fill expertise, from project concept alternatives to competitiveness of application proposals, to identify local, State, Federal, foundation, and public-private partnership funding sources that clients express interest in pursuing. RI - MA, Urban Planning, UCLA Graduate studies in Geography/Urban Studies. California State University, Los Angeles BA. Geography (Minor in Business) California State University. Los Angeles Vice President of Planning, Transtech Engineers Transportation Manager. City of South Pasadena Transportation Planning Manager, Capital Planning and Programming. Los Angeles County MTA Board of Directors Transportation Deputy, Los Angeles County MTA Maine Avenue Corridor Complete Streets Improvements, Phase 1 and Phase 21 Baldwin Park, California Grant Writer for two ATP grants for the City of Baldwin Park. The project was awarded $2.2 million dollars in Al? Cycle 1 for the first phase and ATT' Cycle 2 for the second phase. The grant application, which sought to implement the City's recently adopted Complete Streets policy and the draft 2014 SRTS Master Plan, will act as a catalyst for additional road diets and complete streets improvements that are also planned throughout the community. Randolph Street Corridor Rails to Trails Feasibility Study I Huntington Park, California Grant Writer for this non -infrastructure ATP Cycle 1 grant application, which was awarded $400,000. The project will evaluate the feasibility of implementing a regionally -significant bicycle facility along Randolph Street that will provide direct access between the Metro Blue Line Slauson Station to the west and the Los Angeles River bicycle path to the east. State Street Complete Streets Project I Huntington Park, California Grant Writer for this ATP Cycle 1 grant application, which was awarded more than $1 million. This project consisted of the design and installation of a series of improvements to help improve States Street's overall operation and efficiency by facilitating safe and convenient bicycle and pedestrian travel. These improvements will help support increased bicycling and walking within Huntington Park as a viable alternative to automobile travel by providing direct connections to destinations located within Huntington Park and neighboring cities. Transportation Planning Wilmington Avenue Pedestrian and Bicycle Safety Manager. Westside Area Team, Improvements Project I Compton, California Los Angeles County MTA Grant Writer for this ATP Cycle 1 grant application, which was awarded $1.18 million. The project will improve pedestrian and bicycle safety for the communities adjacent to the Wilmington Avenue transportation corridor by developing safer pedestrian crossings and intersection as well as by installing bicycle lanes to improve bicycle visibility and safety, thereby reducing collisions. Once complete, the project will enhance and encourage active transportation travel and provide improved pedestrian and bicycle safety, circulation and connectivity, as well as provide incentives to walking and biking and reduce motorist/pedestrian and bicyclist collisions. Southern California Association of Governments (SCAG), Grant Funding Identification, Application Development and Grant Scoring, Los Angeles, CA. Project Manager responsible for grants needs assessment; grant funding opportunity identification; grant application development, including managing large, interagency grant applications, and coordinating SCAG's interest with potential funders. In coordination with Project Team staff, was also responsible for reviewing and ranking received grant applications for SCAG's Sustainable Communities program. In less than one year; more than $3 million in local and state grants were secured for SCAG and multi -jurisdictional projects. La Verne's Citywide Active Transportation Funding Plan I La Verne, CA. Funds Manager charged with developing an active transportation funding plan for the City of La Verne to guide strategic investment and provide a basis for seeking additional capital funds for its planned projects. Under the guidance of the plan, Hal secured more than $3.4 million for highway safety improvement projects, bicycle/pedestrian facilities, regional bikeway connectors, and roadwaylbridge widening projects. These projects have increased the speed of active travel, reduced point- to-point distances, and served as a catalyst to multimodal transfer activity. Citywide Infrastructure Improvement Funding Plan I Carson, CA Project Manager responsible for developing and implementing a comprehensive funding plan in 2016 for the City of Carson for a citywide infrastructure improvement program that consisted of several reconstruction, repair and replacement projects. To supplement the Citys general funds, Anna identified regional and State funding opportunities. Following approval of the plan, Anna secured more than $2 million in local and State funds for a rapid bus priority system project, corridor improvements along Wilmington Avenue, and the development of a Fatality and Severe Injury Study Report to help the City identify areas experiencing high collision rates. Regional Greenway Connector Project I Grand Terrace, CA I California Natural Resources Agency's Urban Greening Grant Grant Writer preparing a State -funded Urban Greening Grant for the City of Grand Terrace to develop a pocket park and transform a 1 mile stretch of a defunct railway into a greenway, complete with 190 trees, protected bike lane, several benches, permeable surfaces, and a hydration station. This $2.3 million dollar grant will provide the City with the additional funds it needs to make this project a reality. Baldwin Park's Funding Plan for First/Last Mile Improvement to the Baldwin Park Metrolink Transit Center { Baldwin Park, CA. Funds Manager responsible for developing a funding plan for the City's proposed first/last mile improvements to and from the Baldwin Park Metrolink Transit Center, including sourcing opportunities to fund the construction of nearby infrastructure that promoted connection to the Metrolink. Secured more than $6 million in federal and local grant funds for infrastructure improvements at and surrounding the station. Funded improvements, which adhered to FTAs Policy Statement in regards to access sheds, included additional bicycle facilities within a three-mile radius, as well as a pedestrian overcrossing access bridge within a rh mile linking the Metrolink Station platform with City Hall and the downtown core. DANIEL BARTELSON, MPA, MBA Project Manager Daniel Bartelson has more than 15 years of experience leading complex, multijurisdictional active transportation and grant projects that require inclusionary buy -in from multiple stakeholders. He has served as the Project Manager on various contracts with cities and regional agencies, such as the LA County Metropolitan Transportation Authority (Metro), including Metro's Rail to RaiURiver Act is c Transportation Corridor Project Alternative Analysis - Segment B and as firm lead on Metro's Grant Application Assistance Project. Daniel is intimately familiar with all aspects of municipal transportation projects, planning practices, grants acquisition strategies, and project management processes. Prior to joining EBA, Daniel served his career in the public sector, serving cities in various capacities, including Deputy City Manager, for the cities of West Hollywood, South Pasadena, Lawndale, and Signal Hill. Metro's Grant Application Assistance I Los Angeles County CA Master of Public Administration In 2016, Daniel served as task lead/grant writer and was responsible for (MPA), Villanova University coordinating and delivering nine grant applications to Metro. Management tasks included working to achieve Stantec's (prime) goals and providing Master of Business Administration (MBA), direction to a team of internal funding experts and urban planners to develop University of Arizona and enhance Caltrans' Active Transportation Program (ATP) applications for Metro and several multi -jurisdictional projects through the Metro -covered BA, PoGticaLScience, UCLA area. Contract culminated in securing $172.6 million dollars for first/last mile projects throughout the Los Angeles region. Key tasks involved working hand- in-hand with Metro to obtain support for projects from the City of Los Angeles, County of Los Angeles, and local public agencies. 2. In 2017-2020, Daniel is serving as Metro's Project Manager, leading WSP, Deputy City Manager, City of Deborah Murphy Urban Design and Planning, Safe Routes to School National Signal HiLL Partnership, and Stantec to advise Metro on grant opportunities and prepare applications. To date, Daniel has led the development of 19 State grant Assistant to the City Manager/ applications. Human Resources Director, City of Lawndale Pico Rivera Urban Rivers Pilot Project I Pico Rivera, CA Management Analyst, Office of Grant Writer preparing several parks and urban greening grant applications the City Manager, City of South that support the City of Pico Riveras goal to create a sustainable future for its Pasadena residents. Most recently, Daniel secured $1.8 million through the California Natural Resources Agency's Urban Rivers grant for the City to install and Administrative Analyst, Office of construct water saving mechanisms through green infrastructure in medians the City Manager, City of South along Mines Avenue and adjacent areas. To date, he has helped the City secure Pasadena $5.6 million for various projects. Bike Share Expansion into the San Gabriel Valley I San Gabriel Valley Council of Governments Grant Writer charged with writing and coordinating the development of this multimillion dollar grant application which required working with nearly 15 stakeholders/cities with competing interests on behalf of the San Gabriel Valley Council of Governments. 'lhe project was awarded $4.5 million dollars in ATP Cycle 3 funding. This project will expand the County's existing bike share program into several neighborhoods east of Los Angeles. o a Rail to Rai VRiver Active Transportation Corridor Project ' Alternative Analysis - Segment B. I Los Angeles County, CA brooks Project Manager responsible for leading team of subconsultants, including associates AECOM, Kittelson and Associates, and TransLink, through a comprehensive, community rich alternative analysis. The project involved analyzing several active transportation routes to select a preferred alternative that would provide the greatest safety to users and finVlast mile connectivity to schools, activity centers, job centers, and transportation opportunities from the Slauson Blue Line Station to the Los Angeles River. A large portion of this analysis involved interagency coordination with the City of Los Angeles, County of Los Angeles and neighboring cities. State Route 91 Urban Greening and GHG Analysis I Compton, CA I CalFire Urban and Community Forestry California Climate Investments Grant Program Project Manager charged with developing two City of Compton grant applications under the CalFire Urban and Community Forestry California Climate Investments Grant Program. Awards totaled more than $5 million for green transportation projects designed to decrease greenhouse gas (GHG) emissions through tree planting, divert stormwater through engineering improvements, and educating children through demonstration projects. First/last Mile Analysis, Concept Plans and Partnership for the Metro Bus Station, Gateway Center and Santa Anita Complete Streets Project. l El Monte, CA Project Manager charged with the evaluation of alternatives to safely and appropriately address interactions between a total of 1,526 daily combined buses and shuttles lines, vehicular traffic, bicyclists, and pedestrians near the Metro -El Monte Bus Station. Provided direction to Project Team to review various methods and opportunities to maximize safety and bus station access, while minimizing impacts to residential and business districts, as well as commuters. Alternatives, including various bikeway classes, pedestrian bridges, and improved level crossings were considered before finalizing a recommendation for development of a Complete Streets corridor on Santa Anita. Pasadena Allen Station Gold Line Safety Enhancement Project. I Pasadena, CA. Project Lead responsible for community outreach, including conducting more than 300 person-to-person intercept surveys, online surveys, direct mailings within a 500 -foot radius of the project, and several community meetings. The City of Pasadena has sought to emphasize and improve safety along the Allen Avenue corridor, including walkability and bicyclist safety, between Villa Street and Colorado Boulevard. The Project Area represents a diverse collection of users, including: motorists, Metro Gold Line users, bus line users, pedestrians, and bicyclists. These users seek access to local area schools (Pasadena City College), businesses, and residences, as well as mass transit options. Metro Sustainability Project Planning and Implementation Services I Los Angeles County. CA. Daniel served as task lead and strategic counsel to Metro for internal and external sustainability policies and projects. Daniel assisted Metro in identifying, prioritizing, and developing competitive sustainability initiatives and projects that can be operated utilizing grant funding sources. Projects and programs largely involve water conservation, climate change/ resiliency, and solid waste/recycling. His work has also included assistance with program scope, timeline and budget development. The Project Teams efforts are anticipated to save Metro millions of dollars, while also seeking to conserve and protect the environments in which Metro conducts business. San Fernando Street Festival I San Fernando, CA I Open Streets Grant Program Grant Writer secured more than $144,000 in local funds for the City of San Fenzando's Recreation and Community Services Department to host a 3 mile event to promote its businesses/restaurants, showcase its services/regional landmarks, and provide its residents with public space to play, ride bikes and enjoy the city without cars. Dubbed the San Fernando Street Festival, this grant funded event was held in March 2018. tij' apo ._ u v u { JOHN GAHBAUER, MPP, MBA Senior Planning Associate - Grant Writer John is a transportation planner and author with experience in transportation planning, policy analysis, and grant writing. He recently worked as grant writer on two active transportation projects in LA County (Artesia and Burbank). Previously, John worked as a Lead Planner at Parsons Brinckerhoff (now WSP), an architecture and engineering firm, where he worked on multiple high-profile transit projects and, as deputy project manager, coordinated the writing of the two-year, $2.9 million Metro Gold Line Foothill Extension Azusa -Montclair Environmental Impact Report (EIR). He also contributed to the Metro Airport Metro Connector project and the Metro LA County Bus Rapid Transit study, among others. John also worked as an intern on the ground -breaking SFpark project at the San Francisco Municipal Transportation Agency ("Muni") and as a policy and programming intern at the San Francisco County Transportation Authority (SFCTA), where he assisted with bid solicitation on an $11 million grant program for low-income mobility needs. John holds an MPP from the UCLA Luskin School of Public Affairs and an MBA from the UCLA Anderson School of Management. Metro Grant Application Assistance I Los Angeles, CA. Grant writer providing authorship of two grants for active transportation AB. Philosophy. Georgetown projects in the I -A County cities ofArtesia and Burbank. Developed application University and directed maps and analysis in support of 1.5 miles of bicycle and pedestrian MPP. Transportation, UCLA facilities (Artesia) and a bicycle and pedestrian bridge over the Los Angeles River Luskin School of Public Affairs (Burbank)' MBA, Management, UCLA Metro Gold Line Foothill Extension Construction Authority. Anderson School of Metro Gold Line Foothill Extension Azusa -Montclair EIR I Management Monrovia, CA Deputy project manager coordinating the production of a 500 -page EIR for a 12.3 mile light-rail extension of the Metro Gold Line. Served as client point -of - contact and coordinated a team of 10 authors over two years. Created numerous public -friendly presentations of engineering and technical data for public meetings and presentations. Lead Planner, WSP I Parsons Brinkerhoff Metro LA County Bus Rapid Transit and Street Design Assistant Editor, Cengage Improvement Study I Los Angeles, CA. Learning Planner providing an analysis of Metro's bus system. Analyzed what routes and stop locations had the greatest ridership potential with reconfigured service schedules by using a GIS "transit suitability index . Identified 108 corridors, developed a screening process for ultimately recommending 9 corridors that could most cost-effectively meet Metro objectives with dedicated peak hour bus only lanes and other general bus speed improvements, such as queue jumps, repaving, limited stops, parking restructuring, installation or optimization of transit signal priority (TSP) systems. Metro Airport Metro Connector I Los Angeles, CA Planner providing pre -engineering rough order of magnitude capital cost estimates for 27 planning concepts and route options for a light-rail connection to LAX airport. Coordinated with engineers and planners to analyses that provided a decision point for early alternatives. Metro Sepulveda Pass Corridor Systems Planning Study I Los Angeles, CA. Planner writing the Mobility Problem Definition of the compendium study on transit alternatives to connect Los Angeles' San Fernando Valley with the Westside. Studied and described the demographic context of the project study area as well as existing land use and activity centers. Coordinated with travel demand modelers to identify travel markets and characteristics and describe link analyses, and with traffic engineers to define existing freeway, HOV, and transit system performance and delay. Metro ExpressLanes Market Research 1 Los Angeles, CA. Consultant (through UCLA Anderson School of Management) leading a team of MBAs and two expert advisors to design a market research study to understand carpoolers' attitudes to the then -incipient ExpressLanes project. Surveyed 3,500 carpoolers and organized 4 focus groups to capture input and feedback. Developed a "frequent flyer" style carpooler rewards program concept and a marketing strategy to communicate the project benefits. Publications • California Statewide Transit Strategic Plan, with Juan Matute, Teo Wickland, Jasneet Bains, Brian Taylor, Ribeka Toda, Charles Ye, Riley O'Brien and Herbie Huff Draft presented to the California Department of Transportation, December 2016. • Does Transit Mean Business? Reconciling Economic Organizational, and Political Pers$ectives on Variable Transit Fares, with Allison Yoh and Brian Taylor- Published in Public Works Management & Policy, April 2016. • Current Issues in Environmental Analysis in Transportation, with Irena Finkelstein and Rebecca Kalauska s. Presented at Transportation Research Board conference, Washington, DC, January 2015. • Does Transit Mean Business? Reconciling Academic; QJRaniZadQnal, and Political Perspectives with Allison Yoh, Brian Taylor. Presented at Transportation Research Board conference, Washington, DC, January 2013. • The Thin Red Line: A Case Study of Political Influence on Transt►ortation planning Practice with Brian D. Taylor and Eugene Kim. Published in the Journal of Planning Education and Research, December 2009. a®� � �" ° �A Metro Sepulveda Pass Corridor Systems Planning Study I Los Angeles, CA. Planner writing the Mobility Problem Definition of the compendium study on transit alternatives to connect Los Angeles' San Fernando Valley with the Westside. Studied and described the demographic context of the project study area as well as existing land use and activity centers. Coordinated with travel demand modelers to identify travel markets and characteristics and describe link analyses, and with traffic engineers to define existing freeway, HOV, and transit system performance and delay. Metro ExpressLanes Market Research 1 Los Angeles, CA. Consultant (through UCLA Anderson School of Management) leading a team of MBAs and two expert advisors to design a market research study to understand carpoolers' attitudes to the then -incipient ExpressLanes project. Surveyed 3,500 carpoolers and organized 4 focus groups to capture input and feedback. Developed a "frequent flyer" style carpooler rewards program concept and a marketing strategy to communicate the project benefits. Publications • California Statewide Transit Strategic Plan, with Juan Matute, Teo Wickland, Jasneet Bains, Brian Taylor, Ribeka Toda, Charles Ye, Riley O'Brien and Herbie Huff Draft presented to the California Department of Transportation, December 2016. • Does Transit Mean Business? Reconciling Economic Organizational, and Political Pers$ectives on Variable Transit Fares, with Allison Yoh and Brian Taylor- Published in Public Works Management & Policy, April 2016. • Current Issues in Environmental Analysis in Transportation, with Irena Finkelstein and Rebecca Kalauska s. Presented at Transportation Research Board conference, Washington, DC, January 2015. • Does Transit Mean Business? Reconciling Academic; QJRaniZadQnal, and Political Perspectives with Allison Yoh, Brian Taylor. Presented at Transportation Research Board conference, Washington, DC, January 2013. • The Thin Red Line: A Case Study of Political Influence on Transt►ortation planning Practice with Brian D. Taylor and Eugene Kim. Published in the Journal of Planning Education and Research, December 2009. LINDSEY R. KINER, AICP Transportation Planner - Grant Writer Lindsey is an urban planner with ten years of experience working on transportation and land use projects in both Northern and Southern California. She is passionate about developing sustainable and practical approaches to improving regional mobility and the viability of alternative modes of travel. Lindsey is experienced with preparing CEQA/NEPA documents including initial studies and environmental impact reports for residential, commercial, mixed-use, as well as large transportation projects and plans. "Throughout her career, she has served as project manager and deputy project manager on a variety of integrated land use and transportation studies, including the Caltrain Peninsula Corridor Electrification Project EIS/EIR and the LA Metro Airport Metro Connector Project. While at SamTrans, she also managed a number of strategic mobility projects as well as the agency's short-range transit planning process. Lindsey earned her Master's in Urban Planning at the University of California, Los Angeles, and is also a graduate of the Coro Fellows Program in Public Affairs in San Francisco. IT University of California, Los Angeles, Luskin School of Public Affairs, MA Urban Planning, University of California, Los Angeles, BA Political Science Principal/Founder, LK Planning Senior Planner, San Mateo County Transit District Transportation Planner, Fehr and Peers Transportation Planner, WSP (formerly Parsons Brinkerhoff) Rail Operations Intern, San Mateo County Transit District Marketing Coordinator, Meyers Nave Metro Grant Application Assistance I Los Angeles County, CA. Lead author on three Caltrans Active Transportation Program (ATP) Cycle 4 applications in the Los Angeles County region: La Cafiada Flintridge, Monrovia, and unincorporated East San Gabriel. Manage application writing and development through close coordination with city sponsors and feedback from LACTMA to produce competitive grant applications. Metro Airport Metro Connector I Los Angeles, CA Assistant Project Manager of team of eleven sub -consultant firms in developing CEQA/NEPA studies for a direct rail transit connection to LAX. Coordinated both with Metro and subconsultants, to verify consistency between engineering, environmental and modeling tasks. She assisted in the writing and editing of documentation to be included in the DEIS/DEIR, including authoring the Purpose and Need section. She also worked closely with the modeling team to gather and verify data inputs for the special generator Air Passenger Model for the project. San Mateo County Transit District US -los Express Bus Feasibility Study I San Mateo County, CA Project Manager for planning -level study exploring the financial and operational feasibility of San Mateo County Transit District (SamTrans) operating cross -county express bus services. Led a multi -disciplinary technical team, includingtraveldemand forecasting, communityoutreach, and conceptual route design specialists. Designed and implemented a creative public outreach process that was focused on engaging commuters at pop -events, including street fairs and local markets. Project Manager, Barbary coast peninsula Corridor Joint Powers Board, Caltrain Peninsula Consulting Corridor Electrification Project EIS/EIR I San Francisco, CA Fellow, Coro Center for Civic Project planner and lead author of the transportation analysis for the EHL Leadership Analyzed and documented the local and regional transportation impacts of converting Caltrain from diesel to electrical power within a study area spanning 16 cities and three counties. Assisted with validating and calibrating the ridership nwdel for future scenarios and coordinating data consistency across traffic model inputs for over 90 study intersections. Worked with technical specialists to develop and document mitigation measures for traffic, transit, pedestrian and bicycle facilities, emergency vehicle access, and station parking/access. SamTrans Youth Mobility Plan l Sar ateo Cour As project manager, directed research and community outreach for county -wide Plan to enhance youth awareness and access to bus services through targeted marketing and service improvement strategies. Outreach included surveys and focus groups with middle school, high school and college -aged youths in San Mateo County to better understand challenges and opportunities around transit use. Recommendations for implementation developed in partnership with students from the Youth Leadership Institute. Santa Cruz County Regional Transportation Commission (RTC). Santa Cruz Rail Feasibility Study I Santa Cruz, CA Deputy project manager for this planning -level study evaluating the operational feasibility of operating passenger rail service for residents and visitors along the scenic 32 -mile coastal Santa Cruz Branch Line between Santa Cruz and Watsonville. Coordinated technical analysis and documentation of results for ridership projections, capital and operating costs estimates, and rail operating scenarios. Assisted client with exploring operational feasibility in conjunction with other transportation uses on the corridor, including an adjacent bicycle - pedestrian path operating alongside rail, often in geographically constrained areas along the coast. 601 Marshall Transportation Impact Analysis I Palo Alto, CA Project Manager for this infill, mixed-use development adding Class A office space and retail in Redwood City's transit -oriented downtown area. Coordinated with City staff on consistency with the General Plan and Downtown Precise Plan. Developed a Transportation Demand Management plan to accompany the project with an emphasis on reducing automobile trips through the provision of bicycle and transit- supportive amenities on-site for employees. Los Angeles Bureau of Sanitation Plastic Bag Ban EIR I Los Angeles, CA Project planner for the environmental study of the ban on use of single -use plastic bags in the City of Los Angeles. Assisted with data gathering and writing of EIR documentation, including the Initial Study and Biological Resources chapter. ANNA TOURA, AICP, IAP2 Senior Planning Associate - Grant Writer Jenna Tourje is a planner, strategist, and community builder with more than `►' 10 years of experience in active transportation, healthy communities, and BA International community engagement. She is passionate about partnering with communities Development, University of on the path to creating healthy, whole and equitable places, where people love California, Irvine where they live and have a voice and a stake in the future. Through her career, Jenna has experience working with elected officials, staff, and residents in KS. Urban and Regional multiple cities and counties in Southern California. She has led projects related Planning, University of California. Irvine to health, active transportation, transportation planning, community planning, flood -risk & resiliency, and parks and open space. Her clients include cities, American Institute of Certified regional and federal agencies, and non-profit collaborations Planners (AICP). 2o14, o27398 Licensed International LA County Public Works: LA River Master Plan I Los Angeles, Association of Public CA Participation Trainer (IAP2), 2014 Providing facilitation for Advisory Group sub -committees as a contractor to Kearns and West. The LA River Master Plan is a comprehensive blueprint covering all 51 miles of the River. The effort to update the LA River Master Plan was launched in late 2016 to modernize an existing 1996 plan, synthesize more ;C recent ideas for portions of the River, and bring a coherent and comprehensive vision to the transformation and re -imagining of the LA River. Led by Geosytec, Founder, Collab Local Gehry Partners, OLIN, River LA, and Kearns & West. Senior Community Planner, SANBAG: Rim of the World Active Transportation Plan I San Michael Baker International Bernardino County, CA Millenium Ten Coordinator, As public involvement manager on the project, responsibilities included Codman Square Development direction and coordination of outreach and engagement activities throughout Corporation the planning process. Specific outreach programs and activities included interactive online surveys, pop-up workshops, stakeholder tours, asset mapping, Vice President of Community and community workshops. Development, University of California, Irvine City of Long Beach: 15th Street Corridor Bicycle Boulevard Data and Evaluation, Santa Ana Long Beach, CA. Building Healthy Communities Responsible for managing, coordinating, and facilitating outreach and engagement activities throughout the life of the project. Michael Baker Hope Center Coordinator, Mika provided preliminary engineering services, community outreach, and final Community Development Corporation engineering services for a citywide network of bicycle boulevard projects on local neighborhood roadways. The network ofbicycle boulevards forms the backbone of the citys bicycle master plan. 'Ihe 15th Street Corridor Bicycle Boulevard is a 3.3 -mile corridor that travels from Magnolia Avenue at 14th Street; easterly on 14th Street to Long Beach Boulevard; northerly to 15th Street; and easterly to Pacific Coast Highway (PCH). The project consisted of Class II and Class III bicycle facilities, traffic circles, roadway rehabilitation, signage and striping improvements, and traffic signal improvements with bicycle detection. 4 W, Jacksonville Transportation Authority: Complete Streets Improvements and Public Workshops I Jacksonville, FL. Provided content and design for outreach materials for the Jacksonville Complete Streets Mobility Workshops. As part of the MobilityWorks program, Michael Baker provided conceptual design and analysis services for implementation of the Complete Streets model in two improvement focus areas. Michael Baker studied the most appropriate application of the Complete Streets model to the focus areas to accommodate all site users, including pedestrians, bicyclists, buses, and vehicles. Part of the design process included two public workshops that brought local residents together to provide ideas and give feedback to existing conditions in the study areas. City of Laguna Beach.: Enhanced Mobility and Complete Stree Transition Plan I Laguna Beach, CA. Provided writing support and plan structure for the final product. Michael Baker prepared a Complete Streets transition plan that will provide the policy framework for the city to implement physical and operational changes to the roadway network to improve conditions for all users including bicycles, pedestrians, transit, and motor vehicles. As part of the project, Michael Baker conducted an extensive analysis of the existing facilities in Laguna Beach that support or hinder mobility, including sidewalk locations, street grades, and speed limits. Extensive community outreach, including an online survey, walk audit, and bike audit, resulted in community identification of issues and opportunities. The final plan included recommendations to improve mobility citywide. City of San Diego Economic Development: Linda Vista Comprehensive Active Transportation Strategy (CATS) I San Diego, CA Responsible for advising on community outreach and participation throughout the project. Michael Baker provided public outreach and GIS modeling services for The Linda Vista Comprehensive Active Transportation Strategy (CATS), a first in the region, with an objective to blend the pedestrian and bicycle master planning processes into one active transportation plan effort. It focuses on GIS modeling and public outreach to arrive at data driven results to develop active transportation projects. Pedestrian and bicycle demand models were overlayed with existing and planned transit routes to determine the high score areas for active transportation propensity. Typologies were created to understand the existing street network and how it relates to land use, so that context -appropriate solutions can be implemented. Two public workshops and an online survey were developed to gain community opinions that would help identify specific areas of need that may not have been captured by modeling efforts. DOUGLAS CLAS KIM Senior Planning Associate - Transportation Modeling Douglas, AICP, serves as a transportation planner and technical modeling analyst for a variety of transportation, environmental, and land use projects. He has 30 years of experience in the public and private sector providing technical modeling and analysis, urban planning studies, environmental assessments, and regional public policy initiatives. He has developed long- and short-range multi -modal transportation plans and transportation corridor studies and worked throughout California to help solve mobility challenges for communities ranging from the San Francisco Bay Area's Peninsula to the I-8 freeway corridor through San Diego and Imperial counties. His work includes development of alternatives analyses that included establishment of performance measures, alternatives analyses, and managing technical modeling. He is also on a number of boards, including the Board of Directors for the Bay Area Air Quality Management District and San Mateo City/Council Association of Governments. Eft{ - 44 sC ,; ; Metro Short Range Transportation Plan I Los Angeles, CJS Air Quality Planning, PMC Developed the agency's first ever short-range transportation plan that prioritized BA. Economics/City & the agency's needs and allocated available resources over a six-year period. The Regional Planning: University of Plan bridged the annual budget process and 25 -year long range plan process to California, Berkeley. CA provide guidance on the programming of projects and programs in the short- Air Quality Specialist, South term. As the Plans author, Mr. Kim managed a team of multi -modal planners, Coast Air Quality Management financial analysts, and travel demand modelers to come up with a short-term District blueprint for the agency's capital and operating expenditures. It also served as a �C means to ensure projects that were programmed into the Regional Transportation Monica Improvement Program were ensured funding and Federal approvals. Mayor. City of Belmont OCTA Regional Planning Services I Orange County, t -H Director, Bay Area Air Quality Worked with OCTA staff to support its long range planning goals by representing Management District their interests with the local MPO. PMC staff supports the goals, objectives, and Director of Planning. San Mateo Proposed projects of OCTAs Long Range Transportation Plan by participating County Transit District in the Southern California Association of Governments regional committees and forums which address their Regional Transportation Plan objectives and Planning Commissioner, City of elements. PMC acts as an on-going OCTA advocate to SCAG to ensure their Redondo Beach LRTP projects are guaranteed Federal funding through the RTP. Director of Transportation and Air Quality Planning, PMC Metropolitan Transportation Commission Public Outreach and Involvement Program for the Transportation 2035 Plan I Director of Countywide San Francisca. CA Planning, LA Metro Served as the technical lead to the consultant support for the MTC's Air Quality Specialist, South San Francisco Bay Area outreach program for its "Transportation 2035: Coast Air Quality Management Change in Motion plan. In this capacity, he serve as technical advisor District on developing a robust outreach plan that sought meaningful dialogue Assistant Planner, City of Santa and input on public priorities that balance mobility, land use, and Monica conservation. Affiliations include; American Institute of Certified Planners; Bay Area Air Quality Management District, San Mateo City/CouncitAssociation Metro Regional Connector Consultant for Little Tokyo Community Council I Los Angel-s, CA rooks Under contract to Metro to provide transit and environmental expertise to rtssodatesthe LTCC in the evaluation of the engineering and EIR/EIS for the Regional Connector project. He worked with Metro staff, its consultants, and the Little Tokyo community to forge consensus on engineering and environmental of Governments, and the San mitigation solutions that will accomplish regional goals while addressing local Francisco Airport Community concerns and priorities. Noise Roundtable. — Angeles County Bicycle Master Plan I Los Angeles, CA While at Metro, Mr. Kim helped develop the countywide Bicycle Master Plan. Key issues included the integration of bicycle infrastructure (e.g., paths, parking facilities) with the multi -modal system, including rail and bus transit nodes. The Plan also included a website interactive feature intended to provide real-time bicycle trip planning for both recreational and non -recreational travel San Mateo County SamTrans Service Plan I San Mateo County, CA Oversaw the transit restructuring plan for San Mateo Countys fixed route bus transit system. This included evaluating the 49 fixed routes through the countys 21 local jurisdictions, performing market analyses, evaluating route productivity, and modeling new or refined routes that would optimize ridership, revenue, and operating cost. This resulted in the development of a 74 -route system that increased ridership systemwide. US -10i Express Bus Study I San Francisco, CA Led the development of a feasibility study looking at a network of long-distance commuter shuttles along the US -101 corridor from San Francisco to San Jose. Analysis focused on fertile travel markets and optimizing a service delivery plan that would balance travel time, ridership, and operating costs. Anaheim Regional Transit Intermodal Center Fixed -Guideway Program I Anaheim, CA Managed the alternatives analysis, environmental impact review, and engineering for a 3.3 mile fixed -guideway transit service linking the proposed ARTIC transit center with the City's Platinum Triangle and Resort Areas. In his capacity with the Project Management Consultant team, he was coordinating with the Orange County Transportation Authority and Federal Transit Administration to oversee the analysis of three rail alignments and two bus rapid transit alternatives that use fixed -guideway, exclusive right-of-way for at least a portion of the corridor. The project will help enhance Metrolink commuter ridership to the Anaheim area, while also allowing regional transit riders that use future High Speed Rail to access local destinations in Anaheim. LAUREN C. MULLARKEY-WILLIAMS Transportation Analyst Lauren Muilarkey Williams brings 4 years of professional experience m several mterrdated fields, mdudmg public policy, transportation and land use planning, geographic information systems, urban development, and sustainability. She has Participated in both qualitative and quantitative research projects, including studies on transit -oriented development impacts, land -use regulations, and environmental modeling. She blends her wide variety of interests — accessibility, biking, design, environmentalism, housing, mobility, social justice, spatial analysis, and sustainability — through a creative approach to planning. Laureds research experience and work throughout Los Angeles County, Portland, and Pittsburgh have provided her a broad perspective and understanding of transportation challenges and opportunities. 401 E METRANS Transportation Centei Supervised all content sourcing and publication for the METRANS On the BS. Science, Policy, Planning. MOVE weekly newsletter. Editing and curating research, news, events, and and Development, USC scholarship opportunities in the transportation industry. Chairing the newsletter (expected May 20191 GPA 3.9) staff including managing communications, content, and student contributions. Portland State University Transportation Research and : Education Center. One of six students selected for a fully funded Transportation Undergraduate Research Fellowship sponsored by one of five U.S. Department ofI'ransportation Publisher/Editor-in-Chief, national university transportation centers. Administered surveys to collect data METRANS Transportation on travel behavior and public/private transportation equity initiatives. Analyzed Center and mapped data collected from transit -oriented developments studies. Drafted reports and memos after interviewing officials and riders of bike share systems Portland State University across the U.S. - Research Fellow, Transportation Research and Education Center USC Spatial Sciences Institut. Participated in cutting-edge GIS research to submit for presentations and Undergraduate Student ultimately publish. Developed models to analyze and visualize the impact Researcher. USC Spatial of land use policy on urban development. Contributed to longitudinal Sciences Institute study of the underlying hydrology of Catalina Island using ArcGIS Community Outreach Intern, MIG, Inc. MIG, Inc. office of Councilman Corey Aided national consulting firm withlocal,city-levelsustainabilityplannmg O'Connor - Legislative Intern, project. Conducted 50-60 surveys on city -maintained landscaping/ City of Pittsburgh City Council drought -friendly plant designs. Recorded and analyzed responses to be presented to the City of Yorba Linda Planning Department. City of Pittsburgh City Council. Apprenticed to local political official overseeing the citys Department of California Chapter. American Parks and Recreation. Provided support to staff with community-based Planning Association events, constituent services, and correspondence. Authored and edited President, OuestBridge policy legislation to be discussed in council hearings. Scholars Network Ski1Ls: GIS Applications: ESRI ArcGIS Desktop and ArcGIS Pro, Acting President, SC Mappers openStreetMap, Google Earth I Microsoft O ce: Access, Excel, SQL Server, PowerPoint, Word I Web/Database Applications: HTML, SQL, R DBMS SABRYABDELMALIK9 P.E. Principal Engineer Sabry Abdelmalik has more than 35 years of experience and has participated on numerous multi -disciplinary teams dealing with the planning and development of civil engineering, urban and rural development, and public works projects. He has designed numerous street and highway, grading, storm drain, hydrology, water, and sewer improvement projects. His involvement varied from a staff design engineer to supervising project design engineer responsible for the entire project design and coordination. These projects also included coordination and review of the traffic improvement design, such as traffic signal, street lighting, channelization and traffic control/detour, as part of the contract plans. For 21 years, Sabry worked for Cairo Airport Authority in Egypt, serving as a design engineer, project manager, and ultimately as Chief Airport Civil Engineer for civil engineering projects in and around the airport district, including runways, roads, utilities, water, sewer and storm drain projects. The most important project which was carried out under Mr. AbdelmalWs supervision, as the manager of the civil engineering team, was the construction of the new terminal at Cairo Airport, which included the main terminal buildings and runway. His additional accomplishments included successful design and construction of the Aero -port de Paris. Civil Engineering for Municipalities • Rail Grade Crossing Improvement Project, Alameda Corridor Agency East (ACE) Registered Professional 2000/01 Annual street rehabilitation project, City of Alhambra Engineer in California and 0Tubeway and Yates street reconstruction project, City of Commerce Texas, (P.E. Civil) License #C- Valley Boulevard Widening Project, County of Los Angeles/City of 60522 Alhambra • Gracewood Sewer project, City of Temple City • 710 Interim local streets improvement project, Caltrans/City of Alhambra Plan Checking Services Extensive experience as a civil Provided direct plan checking services for. City of San Bernardino, City of engineer La Habra Height and City of Pomona Expert in safety, traffic, street lighting, and channelization Civil Engineering for Educational Institutes • Civil engineering design for new access road around the campus of Cal State University San Bernardino • Infrastructure utility study for west campus of University of California Riverside (UCR) • Grading and drainage construction documents for Surge Research building at UCR • Civil engineering design for Metro link parking structure at Santa Fe Depot Construction Document Packages • Riviera Palm Subdivisions, City of Deer Park, Texas • 620 East Grand Ave., City of Corona • University Park subdivision, City of San Bernardino • Precise grading & pavement design plan for Arbor -Vitae Parking Lots, City of Inglewood o`o HECTOR RAMMIREZ Federal Funding Specialist Hector is a Caltrans-cemfied California Local Technical Assistant with extensive experience as a funds manager and estimator. Notably, his experience includes performing rough -order -of -magnitude estimates at the schematic design levels for transit and sustainable active transportation facility design. He understands that cost estimation at the grant stage of a project can be a challenging process, as it is subject to a number of variables including fluctuations in construction costs, utility relocations, property ownership, and potential surface treatments over a variety of surfaces, such as rail tracks and other existing infrastructure. Additionally, Hector has extensive first-hand experience working with cities to obligate and program grant funding. He has prepared several funds management services (1,76 Authorizations to Proceed and programming of funds). Hector works closely with Caltrans Local Assistance to administer Federal -aid to local agencies, including the cities of Azusa, El Monte, Baldwin Park, Lawndale, Placentia, and San Fernando. Relevant Experience MA. Social Impact. Claremont Funds Management Lincoln University Caltrans Environmental Justice Planning Grant, Safe Routes to School BS. Business Administration- Plan: grant funds management and monthly, quarterly, yearly and grant - Finance and Minor in Economics. CSULA end reporting I Baldwin/Huntington Park, California • La Verne Regional Commuter Bicycle Gap Closure Project I La Verne, Funding and Programming California Transportation Projects, Wilmington Avenue Pedestrian and Bicycle Safety Improvements Project California LocaLTechnical Compton, California Assistance Program 0 Foothill Boulevard and Palm Drive Traffic Signal Installation I Azusa, California • Mt. Vernon Corridor Intersection Improvement Project I Grand Terrace, CA • Placentia Avenue Rehabilitation Project I Placentia, California • Complete Streets Policy (policy adoption), Living Streets Manual (plan Finance Manager. California adoption), Health and Sustainability Element (element inclusion into Center for Public Health general plan update) I Baldwin Park, California Advocacy Account Liaison. H & H Drug Grant Writing Stores. Inc. • Community Transformation/RENEW (Renewing Environments for Flight Equipment Marine, Nutrition, Exercise & Wellness Grant I Baldwin Park, California United States Marine Corps "Healthy Kids, Healthy Comm nitie?, Robert Wood Johnson, Active Living by Design, Complete Streets Transportation Grant I Baldwin Park, California • Nutrition Education Opportunity Fund, Training Resource Center - Southern California I California Center for Public Health Advocacy f TERRY M TSU MOT , CPA Public Funding Specialist Terry brings more than 30 years of financial transit management experience in both the public and private sectors. Terry understands Firuncial strengths and weaknesses from the more than 20 years that he served as the Metro Chief Financial Officer (CFO) for the LA County Metropolitan Transportation Authority (Metro). During his time with Metro, Terry managed the multi -billion dollar funding and programming of major transit capital projects and programs, and secured more than $4 billion in Federal and Stare grants to supplement Metros capital and operating budgets for its regional transportation projects. His knowledge and experience working with Metro provides the valuable insight needed to develop strategic and practical grant application budgets, manage and assist in the bid procurement process, and oversee all aspect of future work which arises through this contract. Certified Public Accountant. California University of California at Los Angeles, Master of Business Administration University of California at Los Angeles, Bachelor of Arts, Economics Chief Financial Officer (CFO). LA Metro Controller, Community Redevelopment Agency of the City of Los Angeles (CRA) Assistant Controller, Republic Geothermal. Inc.. Santa Fe Springs, CA Senior Auditor, PricewaterhouseCoopers (formerly Coopers & Lybrand), Los Angeles, CA and Honolulu. HI Relevant Experience In addition to securing more than $4 billion in Federal and State grants, Terry's accomplishments include: • Ensuring IA Metro's financial integrity through 17 years in a fluctuating economy dependent upon local sales taxes, numerous state deficits and partisan federal appropriations, and 10 years under a federally -mandated bus service consent decree. • Closing over $1.4 billion in Transportation Infrastructure Finance and Innovation Act (TIFIA) loans for the Crenshaw and Regional Connector light rail projects and Westside Subway Extension, Phase 1. • Issuing $750 million of Build America bonds secured by Measure R sales tax approved by voters in 2008. • Refinancing over $1.8 billion of bonds to achieve $150 million of present value savings. • Closing seven leveraged lease transactions covering $1.2 billion of assets, netting $65 million of upfront cash payments. • Receiving highest Government Finance Officers Association (GFOA) awards for financial statement and budgetary presentations. JORGE ZARZA Senior GIS Mapping Specialist Jorge Zama has 15 years' experience as a regional and city planner, specializing in land use planning, urban design, smart growth, bicycle and pedestrian design, and preparing geographic information systems (GIS) maps. Jorge served as a planner for the Southern California Association of Governments (SCAG). In this position, he integrated health concerns and the built environment to collaborate with multiple cities, including in IA County, to ensure they understood the benefits of long term planning that addresses economic and developmental challenges affecting public health and the built environment. In addition to his planning expertise, Jorge is an expert in Geographic Information Systems (GIS) mapping and cartographically preparing map layouts for grant applications, studies and other applications using ArcGIS and Adobe Illustrator. He prepared several maps in ATP Cycles 1, 2 and 3 and forTIRCP, as well as for several federal grants, including the Transportation Investment Generating Economic Recovery (TIGER). San Fernando Safe Routes to School Plan Planner assisted in the preparation of the San Fernando Safe Routes to School BS, Urban and Regional Plan, attending stakeholder meetings, communicating with the community Planning, California State at workshops, and preparing several components of the final Plan, including. Polytechnic University, Pomona mapping infrastructure needs, demographics, socio-economic trends, and preparing zoning, boundary and base maps. GIS Certificate, Rio Hondo College Baldwin Park Health and Sustainability Element American Planning Association Assistant planner responsible for preparing community maps for stakeholder (APA), Member engagement meetings and the final Plan. The project involved drafting a new Health and Sustainability Element for the Citys General Plan. The completed Plan has defined actions the City will take over the next several years to improve the health of Baldwin Park residents and to create a cleaner, more sustainable a environment. The Plan is also intended to complement the Transit Oriented Development Specific Plan for Downtown Baldwin Park. Planner, City of San Fernando Rosemead Bicycle Transportation Plan Planner and GIS Technician. Planner assisted in the preparation, planning and mapping for Rosemea& Southern California Association Bicycle Transportation Plan. The five-year Plan includes several Class II (Bike of Governments des) along major arterials, bicycle parking nodes at City Hall and community Assistant Planner. City of centers, and a future Class I (Bike Path) along the So Cal Edison utility Baldwin Park easement. In addition to planning, work included several community outreach and stakeholder meetings to obtain feedback into community needs and desires. Huntington Park Bicycle Transportation Plan Planner assisted in the preparation, planning and mapping for Huntington Parks Bicycle Transportation Plan. Huntington Parks traditional street grid pattern, diverse land use pattern, and demographics contribute to a high bicycle and pedestrian mode split. This Plan sought to capitalize on these existing conditions to increase the use of bicycling for commuter trips (work and school) and recreational activities. Montebello GIS Mapping Mr. Zatza prepared more than 60 maps for Montebello's Line -by -Line Transit Analysis. The maps consisted of the Citys existing and proposed bus line routes, while accounting for demographic changes and census data changes, such as median income, population density and zero vehicle households. GIS Mapping • Updated land -use database for Southern California Association of Governments for the 2016-2040 Regional Transportation Plan and Sustainable Communities Strategy. • Produced 64 maps for the City of Montebello's Line -by -Line Analysis Report, including but not limited to bus line system maps, weekly boarding by stop and direction, transit use by census tract, and route change proposal maps. • Prepared 50 maps for the City of San Femandds ActiveTransportation I lan and Safe Routes to School Project, including but not limited to land use, bikeways, existing conditions, school site, and proposed improvement mapping. • Prepared 23 maps for Baldwin Parks Non -Motorized Active Transportation Plan, including bicycle lane and pedestrian infrastructure maps, highlighting existing and proposed conditions by neighborhood • Extensive experiencing producing print -ready maps for all types of applications, including: Metro Rail to Rail/River Active Transportation Corridor Project Alternative Analysis - Segment B (GIS Mapping Lead) Bicycle Transportation Master Plan, Huntington Park (Planning and GIS Mapping Lead) Bicycle Transportation Plan, Rosemead (Planner and GIS Mapping Lead) Downtown Specific Plan and Environmental Impact Report (Planner and GIS Mapping Specialist) Health and Sustainability Element, Baldwin Park General Plan (Planner and GIS Mapping Lead) Non -Motorized Active Transportation Plan, Baldwin Park (Planner and GIS Mapping Lead) Compton Ports Access Connector Project (TIGER) (GIS Mapping Lead) Restoration of a Portion of Compton Creek (Urban Streams) (GIS Mapping Lead) Maps for several grant application types, including, but not limited to ATP, HSIP, TIGER, and TIRCP. SCOTT 1. LOPEZ GIS Mapping Specialist lei California State University, Los Angeles Graduate Assistant- GIS Lab (09/2017- Present) Teaching Associate, California 0 GIS Lab supervision at the Department of Geosciences and State University Los Angeles Environment. Graduate Assistant. California • Assisted students with GIS fundamentals and/or software difficulties. State University Los Angeles • Collaborated with professors pertaining to the job. Scott Lopez is a Teaching Associate and Graduate Assistant for the Department of Geosciences and Environment at California State University, Los Angeles. MA, Geography (current), He has held lectures, assisted students with GIS fundamentals and software California State University Los difficulties, provided supervision of the school's GIS laboratory, and led several Angeles GIS mapping experiences for students, including "Puerto Rico Map-a-thon" maps for several types of and "GIS Day." Through EBA, Scott provides support to the GIS team by BA, Geography with option creating maps from raw data and digitizing the data for map production. in Urban Analysis (graduated • Project Leader- Puerto Rico Relief Map-a-thon. Hosted by CSULA 2017. Summa Cum Laude), California State University Los Highlights and Experience Angeles Table Attendee- GIS Day- represented CSULA's Department Analysis, and Python in ArcGIS Evan Brooks Associates, Inc. AA. Geography and Social Los Angeles County Metropolitan Transportation Authority (Metro) Behavioral Science, East Los Grant Application Assistance: GIS Mapping Assistant providing assistance Angeles College with the development of several types of maps (including housing, Certificate in Geographic transit -oriented development, and active transportation) for grant Information Systems. California applications. Grant applications include SCAG Sustainability, Caltrans' State University Los Angeles Active Transportation Program (ATP), and Senate Bill 1 (SB 1) funding applications for Metro and several multi -jurisdictional projects throughout the Metro service area. lei California State University, Los Angeles Graduate Assistant- GIS Lab (09/2017- Present) Teaching Associate, California 0 GIS Lab supervision at the Department of Geosciences and State University Los Angeles Environment. Graduate Assistant. California • Assisted students with GIS fundamentals and/or software difficulties. State University Los Angeles • Collaborated with professors pertaining to the job. Teaching Associate (01 /22/2018 — Present) Geog 1550 — 04 "Cultural Geography" Instructor (Spring 2018) • Held lectures and performed administrative duties from creating lecture slides, student assignments, exams to grading as well as the Experience creating GIS record keeping of those grades. maps for several types of applications Volunteering Skills include: ArcGIS Online • Project Leader- Puerto Rico Relief Map-a-thon. Hosted by CSULA (User and Publisher), Story Map under Professor Bezdecny. (October 14, 2017 & October 20, 2017). creation, data processing and production, adequate Network Table Attendee- GIS Day- represented CSULA's Department Analysis, and Python in ArcGIS of Geosciences and Environment by displaying some of the department's GIS Products and discussed the departments offered academic programs to potential students. (November 15, 2017). • Research Group Mapper- Worked with a Latinx Studies research group by creating maps from raw data. APPENDIX 5. CLIENT MAP 10 0 0 4 0 bo W 0 k V Y LCCi o bA N C. C o o z �ocd C3 U �+ o U OY �o� ' � o U U o z �. ���� U Ddb W A o(� oa v U a .. >> �, 0 1-1 U N �Ebo ".4P: uu C10c7�c7 A O z C'+ F 0 0 4 0 bo W 0 k V ~L- o z �ocd C3 U r�o�oo o v ,��, U g4� o o U 0 o o U o vU � 0 U U A h 4 v w C C o$ -_0 [� .. >> E o o w O o` U O 1-1 U ap H O b- -:= o p N U 0 C'+ F aoi L' N!� N 1' 1�. U y� Y U VYJ y •`�' •y N CN o 7J .0 o U �F� W V 0 N �yU/ � 0 �. W C� Vi >; "j. Y p4 0 0 0 0 0 0 0 0 0 0 0 Cd O C)CJUUCJUUUVUUU, G � c E® Oz .. s. Oz 0 0 4 0 bo W 0 k V APPENDIX 6. GRANT TYPES GRANT TYPES • BUILD, formerly the Transportation Incentive Generating Economic Recovery Program (TIGER) • Community Development Block Grant (CDBG) Funds • HOME Funds • Section 8 Loans • Emergency Shelter Grants • Land and Water Conservation Grants • Economic Development Initiative - Special Project • High Priority Projects (HPP) (Earmarks) • US Environmental Protection Agency (EPA) Capital Improvement Grant • American Recovery and Reinvestment Act (ARRA) • Energy Efficiency and Conservation Block Grant (EECBG) • Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA LU) • Highway Bridge Replacement and Rehabilitation Program (HBRRP) • Safe Routes to School (SRTS) • Surface Transportation Program (STP) Transportation Enhancement Activities Programs (TEA) • Congestion Mitigation and Air Quality Management (CMAQ • Transit Section 5310 Senior Mobility and 5309 Bus Facility • Department of Energy Grants • Environmental Protection Agency's (EPA) Environmental Justice Small Grant Program • US Department of Educations 21st Century Learning Centers State • Prop 12 Local Recreation Grants (Urban Recreation and Cultural Centers) • Prop 42 (Transportation Funds) • Prop 84 Sustainability Grants (Statewide Park Program, Nature Education Facilities Program, Stormwater Management) • Prop 64 • Prop 1B (Goods Movement) • SB1 Grant Funding • Habitat Conservation Fund • Land and Water Conservation Fund • Active Transportation Program (ATP) • Highway Safety Improvement Program (HSIP) • Gas Tax Funds/Per Capita Funds • Sustainable Communities Grant & Incentives Program • California Air Resources Board Cap and Trade Program • State Coastal Conservancy Funds • River Parkway Water Bond • Office of Traffic Safety (OTS) Grant • Recreational Trail Grants • Roberti -Z' Berg -Harris Grant • Murray -Hayden Urban Parks and Youth Service Grant Program • Statewide Park Development and Community Revitalization Program • CalRecycle Tire Recycling, Cleanup and Enforcement Grants • Cal Fire Urban and Community Forestry GHG Reduction Grants • Regional Surface Transportation Improvements (RSTI) • Safe Routes to School (SR2S) • Caltrans Transportation Planning Grants • Nutrition Education and Obesity Prevention (NEOP) Grant • Environmental Enhancement and Mitigation (EEM) Program • California State Parks: Boating and Waterways Division; Shoreline Erosion Control Local/Foundation/Corporate • Locak SCAG grants, Metro/OCTA/SBCTA grants • Amateur Athletic Foundation of LA • Corporate Givings. Bank of America, Chevron, Citigroup, Nike, Adidas, • Foundations: Rockefeller Foundation, Hewlett Foundation, Ralph M. Parsons Foundation, Annenberg Foundation, and the Rosenthal Family Foundation, Califomia Endowment, California Wellness Foundation, The Candle Foundation, Charles A. Dana Foundation • For locallfoundation grants in your area, we primarily utilize online resources (such as e0vis, Grants gov, C4-gov/grants, and other online sources) APPENDIX 7. AREAS OF EXPERTISE AREAS OF EXPERTISE IMPROVEMENT AND PUBLIC WORKS INFRASTRUCTURE DEVELOPMENT PROJECTS Clients frequently reach out to staff to identify grant programs that support their capital improvement projects. Consequently, our staff has identified grant programs and prepared grant applications for a wide gamut of projects, including the construction of teen centers, parking structures, pedestrian bridges, and municipal structures. One of EBXs major achievements was securing grant funds from the FTA for the construction of the Baldwin Park Transit Center, a five -level parking structure with a pedestrian overcrossing safety bridge over the Metrolink and linking to City Hall and the downtown. Baldwin Park Transit Center f ..��.�,jCs, :r%I:,'jr:, .r:.• p,..tinli i r',' For nearly a decade, EBA has been at the forefront of writing active transportation grants. Before legislation passed in 2013 creating the ATP in the California Department of Transportation (Caltrans), our team had secured 15 SR2S projects and managed 3 Bicycle Transportation Account (BTA) projects. After its passage, we have continued to see results — with 11 additional projects funded under the consolidated ATP. While ATP is only in its fourth cycle, we have learned what moves evaluators to select certain projects over others (such as disadvantaged community status, strong regional connectivity, and demonstrating increased numbers in bicycling/walking trips) and know how to position projects to be more competitive. For instance, if the project is lacking in public support, we work with our client to conduct additional outreach to gain evidence of support. Then, instead of simply attaching the sign in sheet, we include an analysis of the support in the application. Public outreach may even yield additional information which can strengthen other areas of the application. In 2016, EBA was contracted by Metro to provide 15 cities with grant writing services for the ATP. Our team successfully secured more than $61.4 million via ATP Cycle 3 (see Figure 7.1). Due to our success, EBA managed all aspects of the ATP Cycle 4 grant process (e.g., writing, outreach, GHG emissions reduction calculations, design, etc.) for Metro, the County of Los Angeles, and local cities. Through our current contract with Metro, our team has. prepared 32 ATP Cycle 4 applications for 15 public agencies. Awards are expected to be announced in 2019. Figure 7.1. ATP Cycle 3 Results 11411111 TOTAL. FUNDS REQUESTED' $90.4 MILLION OBTAINED 6� IO OFREQUESTED TO OF AL r UfRfJS FUNDING SECURED $63.4 MILLION PUBLIC SAFET': Public safety has always been our first priority when developing grant applications. As such, our team has written numerous grants designed to improve the function and safety of local city facilities, including, but not limited to: • 3 BUILD, formerly TIGER, grant applications; • 27 Caltrans' HSIP grants applications totaling $16 million (shown in Table 7.1); • 5 Caltrans' Systemic Safety Analysis Report Program (SSARP) grants worth $913,300; Table 7.1. HSIP Grant Writing Experience • 33 Metro Call for Projects grants totaling $59 million; and • 3 Metro Expresslanes Net Toll grants worth $2.2 million. As such, our team understands that these applications (particularly the HSIP) require more than writing compelling narratives. By working with engineers who stay abreast of changes to State and Federal laws (such as the Caltrans' Standard Plans and Specifications, Highway Design Manual Highway Capacity Manual California Manual on Uniform Traffic Control Devices (CA MUTCD), California's Strategic Highway Safety Plan (SHSP), policies and procedures for ADA Agency Projeo Alhambra Mission Drive Alhambra Valley BI/Marengo Ave Intersection Alhambra Valley BI/New Ave Intersection Azusa Arrow Highway Safety Improvements Baldwin Park Bogart Ave Signal Improvement Bellflower Bellflower Bl Safety Improvements Commerce Washington/Garfield Improvements Commerce Washington/I-5 Interchange Compton Compton Blvd./Willowbrook to Central Compton Compton Blvd./Willowbrook to City Limits Compton 20 High Capacity Intersection Improvements Grand Terrace Advanced Speed Warning and Intersection Improv. Grand Terrace Upgrade Existing Guardrails Hermosa Beach Safety Improvements Inglewood Crenshaw S Curve Inglewood Manchester Ave Safety La Verne Bonita/White, Bonita/B Traffic Signals La Verne Foothill Blvd Corridor LaVerne Streetscape Protection Enhancements on Frit La Verne Signal, Lighting and Medians at Durward Way Lawndale Mansel/Marine Improvements Pico Rivera 19 High Capacity Intersections Rosemead SR 19 Rosemead BI Safety Improvements Rosemead Walnut Grove/Rosemead/Garvey Safety Imps. San Fernando Intersection Improvements along Metrolink San Fernando Glen Oaks Boulevard Stockton Intersection Safety Project Grant Amount $390,000 $440,000 $645,000 $490,600 $345,000 $913,000 $559,000 $353,000 $1,168,200 $1,691,098 $249,800 $435,700 $648,300 $120,000 $273,000 $172,000 $505,600 $409,200 $793,710 $252,000 $249,000 $853,100 $479,000 $377,000 $1,096,000 $1,380,400 $ 793,800 ngulationr, trafficstwltimin& bxfcengineering modeling and methodologies, County/Citytraic standards, methodologies and plans, and the State of California V hide Code), we identify cost- effective Caltrans -approved design features and improvements to prevent or eliminate future accidents, and provide support, reasoning, and justification in each grant application. Our team has obtained funding for a variety of public transit and mobility projects. Through the 2018 TIRCP (see Figure 7.2) and SBI program, we assisted Metro secure nearly $1.8 billion from the State to implement regional transit and highway projects (shown below). Figure 7.2. TIRCP Results (2018) The secured funding will be used for the development/expansion of the regions light rail systems and bus rapid transit. We also helped realize freight improvements, grade separations, widening, and traffic flow enhancement projects along major corridors and interstates. -- Los Angeles County SAN FERNANDO Ven:. i. .,ty VALLEY 7�•• \ VERDUGOARROYO \ - LE��fw:.L �l LAS VIRGENES •' ' MALIBU WESTSIDE CRIES TOTAL REQUESTED $1.42 BILLION OBTAINED CITIES 77% •'r, OF REQUESTED TOTAL FUNDS SECURED - FUNDING ! Metroank $s.o8 BILLION Transit Projects The secured funding will be used for the development/expansion of the regions light rail systems and bus rapid transit. We also helped realize freight improvements, grade separations, widening, and traffic flow enhancement projects along major corridors and interstates. -- Los Angeles County SAN FERNANDO Ven:. i. .,ty VALLEY 7�•• \ VERDUGOARROYO \ - LE��fw:.L �l LAS VIRGENES •' ' MALIBU WESTSIDE CRIES San Bernardino SANGABRIELVALLEY County Orange County Am or LOS ANGELES As prime consultant to Metro, FBA he4md obtain close to $1.8 biffbon to move the region's transit and highway system forward. 1 SOUTH— Metro Transit CITIES (Existing) •'r, Metro Transit (Under Construction) ! Metroank Transit Projects • Highway Projects • San Bernardino SANGABRIELVALLEY County Orange County Am or LOS ANGELES As prime consultant to Metro, FBA he4md obtain close to $1.8 biffbon to move the region's transit and highway system forward. I t_1NDtNG SUCC Ec,6 ENERGY EFFICIENCY AND 2o16 AWARD OF EXCELLENCE SUSTAINABILITY COMPREHENSIVE PLAN City energy waste produces higher than necessary energy bills, affecting the Citys ability to spend money on more pressing issues. As a firm, we have helped Citys save energy by securing grants that curb energy use, including: • SCAQMD's CMAQfunding totaling $1 million for electric vehicle charging stations for 2 cities, • SCAQMD's Energy CEC program funding totaling $2 m i I I ion for LED and lighting improvements for 3 cities, and California Strategic Growth Council's Sustainable Communities funding totaling $1.3 million. In 2o16, the City of Baldwin Park's F { t',lFil JG SUCCESS, PARKS, RECREATION, ANCA Health and Sustainability Element 4TORMWATER was awarded the Award of Excellence" from the APA. We have prepared several successful urban greening plans and grant applications. In fact, in 2016, the City of Baldwin Parks Health and Sustainability Element (prepared in collaboration with MIG) was awarded the American Planning Association (APA) California Divisions Award of Excellence for a Comprehensive Plan. The Health and Sustainability Element's goals, policies, and actions will help the public understand the framework for improving local environmental conditions and promote healthy living practices among residents. More recently, we secured $1.8 million through the California Natural Resources Agency's Urban Rivers Grant for the City of Pico Rivera to install and construct water saving mechanisms through green infrastructure in medians along Mines Avenue and adjacent areas. Mechanisms include bioswales, catch basins and other filtration systems (e.g. inverted roadway/permeable asphalt). Green infrastructure will divert, treat, and replenish water resources from stormwater and neighborhood runoff, preventing and/or treating water prior to entering the Rio Hondo and San Gabriel Rivers using existing diversion systems/spreading ponds. Use of sustainable native and drought tolerant plants will limit water usage and need for water resources. We are also grant writers for the Midpen. Created in 1972, Midpen is an independent special district that has preserved over 63,000 acres of public land and manages 26 open space preserves. Midpens boundary extends from San Carlos to Los Gatos and to the Pacific Ocean from south of Pacifica to the Santa Cruz County line. Midpens purpose is to create a regional greenbelt of unspoiled public open space lands in order to permanently protect the areas natural resources and to provide for public use and enjoyment. 4 One of the many ways we promote cities, obtain community input for grant applications, and improve civic engagement with all community members is via Community Congresses (see Competitive Capabilities Statement inAppendix) and Open Streets events. Open Streets initiatives temporarily close streets to automobiles, allowing residents to walk, bike, skate, dance and utilize the roadways in countless creative and active ways. From Los Angeles to Miami, open streets have become a way for cities to build community, promote active transportation, and reconnect neighborhoods divided by traffic. To date, we have secured and managed Open Streets grants and events for 6 cities totaling roughly $600,000_ According to independent surveys, Open Streets events managed by EBA draw roughly 5,000-7,000 community members who participate for 120 minutes, on average. 0 d of people agreed that Open Streets is an 0 event that welcomes everyone. Open streets include a wide variety of activities, including. PHYSICALACTIVITY CLASSES yj} LOCAL BUSINESS GAMES AND PROMOS RECREATION AND PLAY CULTURE AND EDUCATION PET SERVICES SPORTS APPENDIX S. TABLE OF EXPERIENCE Beyond grant writing, our team ofAICP-certified planners have worked on a wide number of projects, many of which include grant writing, management and lobbying activities. The following Table 8.1 provides a list of projects that include grant writing or a related service. Please note: This list is NOT comprehensive and serves as a representation of the diverse types of work completed by our firm. Table 8.1. Project Experience: Grant Writing (NON -COMPREHENSIVE) u `_ a 60 ti � Q m 4Cr. F C U '' 3 V- N C ' L] ai .{ E 1_ c Q Q a ^ U G W � ¢ TRANSPORTATION PLANNING AND OUTREACH PROJECTS Azusa Intermodal Transit Center • • ! .0 • Azusa Traffic Warrant Study for Foothill Boulevard ■ 4 • Azusa Santa Fe Depot Preliminary Rehab/Reuse Analysis ■ • • Baldwin Park Health and Sustainability Element ! ■ ■ • • Baldwin Park Commuter Connector Express Feasibility Study ■ • ■ ! • • Baldwin Park Metrolink Transit Center Construction ■ ■ ■ ■ • ■ Management Baldwin Park Non -motorized Active Transportation Plan • i ■ ■ • • Beaumont Traffic Count and Analysis • ■ Bell SSARP Project Coordination Assistance ■ • ■ ■ Bellflower Governmental Outreach • • • Burbank Transit Oriented Development Planning Services ■ Burbank ADU Application Review and Plan Check • • Beverly Hills Pedestrian Counts and Evaluation ! • Caltrans Safe Routes to School Miniseries workshops ■ • • ■ Compton Safe Routes to School Plan i • ■ Compton SR 91 Improvement Coordination • ■ • • Compton Bicycle and Pedestrian Counts for Compton Blvd. • ■ • Compton Engineering and Traffic Survey i ■ Compton Street Lighting Survey ■ ■ • Culver City Tide VI Report - Technical Support • • Covina Downtown Parking Study ■ ■ El Monte Transit Oriented Downtown Specific Plan • ! • ■ ! ■ Fl Monte Boulevard Bus Tunnel Alternative Analysis ■ • * ■ • EI Monte/South El Monte Open Streets Program ! • ■ ! El Monte Downtown/Norms Parking Study • Gardena Kabana Nursury Traffic Impact Study • ! Gardena Parking Impact Study • ■ Gardena National Transit Database Survey and Reporting ■ ■ Hawthorne Downtown Specific Plan: Traffic Impact Analysis • ! Huntington Park Bicycle Master Plan ! • • ! Huntington ParkTranspottation Program Management 0 0 • La Verne Trafc Warrant Analysis for White St./Durward Way ■ • Lawndak TrAc Modeling for Inglewood Avenue ■ Iawndale Planning StaffAugmentation • ■ Los Angeles Department of Transportation GIS Services ! Metra Active Transportation Corridor (ATG), Segment B ■ • # # Alternatives Analysis Metro Sustainability Program Assistant Services ■ • ■ # Montebello Bus Stop Evaluation and Recommendations Report Montebello Triennial Line -by -Line GIS Mapping Services # ■ ■ Norwalk Community Congress Forum • • ■ Pasadena Allen Station Gold Line Safety Enhancements Outreach • • ■ Placentia Old Town Santa Fe Revitalization Plan ■ ■ ■ Rosemead Ivar Avenue Traffic Management Community Meeting # • ! Santa Ana Fixed Guideway Street Car Project Administration i ■ • ! San Gabriel Broadway Roadway Improvements Project • Administration San Fernando Active Transportation Plan and Safe Routes to ! ' ! ■ • School San Fernando Open Streets Program ! ■ • • • San Fernando Planning StaffAugmentation # • San Marino Historic Preservation Program ■ ! • • Santa Monica third Street Promenade Pedestrian Linkages Survey # ! ■ Temple City Fixed Route Transit Study # • # ■ West Hollywood On -Call Transportation Planninr 1!,J • # # Administration Vernon- Huntington Park Open Streets Program • ■ ■ • GRANT WRITING/GRANT FUNDS MANAGEMENT Alhambra Transportation Grant Writing ■ • Arcadia Huntington Drive Improvements Grants Assistance • • # Artesia Safe Streets Project Grants Assistance • ! ! Azusa Transit Center Grant Management, Funds Management, • ■ • • and Grant Writing Assistance Baldwin Park Grant Management • ■ ! # • • Bell Grant Writing Services # • Bellflower Grant Writing Services ■ • • # Carson Grant and Funds Management • ■ ! • Commerce Grant Writing Services • ■ ■ Compton Funds Management and On -Call Grant Writing i # • ■ • ■ Duarte Metro Call for Projects • ■ El Monte Grant Writing/Funds Management 0 • is 0 • 0 Hermosa Beach Grant Management Huntington Park Grant Wnting/Management Inglewood Grant Writing/Management Irwindale Active Transportation Grant Writing La Verne Grant Wnting/Monitoring Retainer Lawndale Grant Management Metro Grant Application Assistance Project (2016) Metro Grant Application Assistance Project (2017-2020) Pico Rivera Grant Writing Services Redondo Beach Grant Management Rosemead Grant Writing Services San Gabriel Grant Writing Services SCAG Grant Writing and Management Stockton HSIP and ATP Grant Writing Services West Hollywood Grant Writing and Advisory Services Jf ENVIRONMENTAL COMPLIANCE Azusa Air Quality Study for Foothill Boulevard Caltrans Preliminary Environmental Studies (PFS): Multiple Municipalities and Multiple Projects Compton Raymond Street Park Improvements: CEQA Documentation and Review El Monte Environmental Impact Report for the Transit Oriented Downtown Specific Plan H-iw'tlxxnr Downtown Specific Plan: Environmental Impact Report Placentia Old Town Specific Plan: CEQA Documentation and Review San Gabriel Broadway Roadway Improvements Project: CEQA Documentation and Review Santa Ana Mitigated Negative Declaration for Tustin Avenue Retail Project C, 0 ■ ■ t 3= C a V H U m C M U as a� cia fyj wU fn4 i ■ ■ i i ■ ■ ■ ■ ■ • i ■ • ■ • i APPENDIX 9. SAMPLE GRANT APPLICATION (CONFIDENTIAL) 0 " + `TO _ - �•' 9 L� s DXKOI LIP 0 1Mei C . w ztv r r. • - f- '' .. " � rte' '°:.1 r .� � : . _ ` �%'��.���r� -.rte-�•=.-�.�_.�^;-��i: x ,' .+ �-�` �- •ter GRANT APPLICATION Mines Avenue Flood Control through Stormwater and Urban Greening Pilot Project October 2016 Prepared for Applicant CALIFORNIA NATURAL RESOURCES AGENCY'S CITY OF PICO RIVERA URBAN RIVERS GRANT PROGRAM APPLICATION FORM APPLICATION FORM SUBMIT A SIGNED ORIGINAL AND COPY WITH YOUR HARD COPY SUBMISSION rojed omw orbafcw"pmm= Aq=u MYIMsA�rwFbrd alT �.lb*r.seM�l.wt dUdMQ=WrOPROtReMat ar.drlw�R *mwm&$tJ=m ed�dTom ftdw an& I 31.700W 9HIt dOBlm Ftalds andba011d OmmBolm) APA1,1Gn1rrOP'D1/SOR(Mdslrle6Baddlses� LirCltattr. Cauns7 NemretCllyffowtt:RsarRMa G1ty alf4os Rteera +ss. 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Muulp IegliMd dladnases. fc mnptdemd realer SEP 3 0 2016 :�d srt r. h RgeaaeldairsaedmiMll in Reeerdao Data M rm wm YIYe d Lift P"store .lamerdipam UkaatmofP4MfeYbetmlClgEWM— .r...ra.' BRIEF PROJECT SUMMARY A. Summarize the specific project for this grant request and how it meets the program goals. In 2014, California voters passed the Water Quality, Supply, and Infrastructure Improvement Act, which added Section 79730 to the Public Resources Code, authorizing the Legislature to appropriate funds to the California Natural Resources Agency (Agency) for green infrastructure that conserves water, improves water quality, water supply, public health, reduces greenhouse gas emissions, restores, and protects rivers, creeks and stream. Under the Urban River Program Guidelines, Projects must be multi -benefit to watershed and urban rivers enhancement projects in urban watersheds that increase regional and local water self-sufficiency. These Projects are required to meet at least two of the following five statutory objectives: • Promote Groundwater Recharge and Water Reuse • Reduce Energy Consumption • Use Soils, Plants, and Natural Processes to Treat Runoff • Create, or Restore Native Habitat • Increase Regional and Local Resiliency and Adaptability to Climate Change This project is designed primarily to promote groundwater recharge and water reuse as well as use soils, plants, and natural processes to treat runoff. The innovative and cooperative nature of the project also supports the goals of ATP, SRTS, and Trails Systems. This is achieved through the collaboration with an existing approved and funded active transportation project along and adjacent to the project corridor. The proposed project enhances a larger regional active transportation network, therefore allowing for the reduction of energy consumption (fossil fuels) as well as the increase in regional and local resiliency and adaptability to climate change. Moreover, the project addresses safety issues in the neighborhoods between the Rio Hondo and San Gabriel Rivers, along the project corridor, by addressing and mitigating flooding and stormwater issues, while taking advantage of new systems to treat and recharge groundwater sources, and reuse the water to support soils, plants, and other native habitats. This application supports and supplements existing project -related funding from ATP Cycle 2, as the City seeks to further support groundwater recharge and water reuse and additional water saving mechanisms through green infrastructure in medians along Mines Avenue and adjacent areas. Funding from the Urban Rivers grant will allow for mechanisms, which include bioswales, catch basins, and other filtration systems (i.e. inverted roadways/permeable asphalt) to address and mitigate significant neighborhood flooding in the project area and adjoining areas. A self-sustaining project, as the project alone will support the goals of Urban Rivers described above; it also coincides with the City's desire to develop a bikeable and walkable community with green infrastructure, limiting water usage along the Mines Avenue Bike and Pedestrian Bridge Project. Green infrastructure will be designed to divert, treat, and replenish water resources coming from various forms of stormwater and neighborhood runoff, preventing and/or treating water prior to it entering either the Rio Hondo or San Gabriel Rivers using existing diversion systems/spreading ponds. The project will utilize sustainable native/drought tolerant plants, shrubs, and trees, to limit water usage and/or need for water resources. 4 B. If the proposed project is in a disadvantaged community, please describe here (evidence required): The proposed project is wholly within a disadvantaged community, both as described under California's SB 535: California Global Warming Solutions Act of 2006: Greenhouse Gas Reduction Fund, as well as under the State of California Department of Education Student Poverty Free or Reduced Price Meals (FRPM) calculations. CaIEPA has used the CalEnviroScreen (CES 2.0) (map attached) to help identify California communities as disadvantaged pursuant to Senate Bill 535. There are 68 Census tracts within three miles of the project, 50 of which rank among the top 25% CES score, and 20 have lower than 80% of the statewide median household income. Pico Rivera's CES 2.0 percentile ranges from 61% - 95% disadvantaged population, based on 13 different tracts within the City. 70% of those zones rate 90 — 95% disadvantaged. Of the project's 1.6 total miles, 1.2 miles straddle multiple census tracts. The tract (6037500700) that completely contains the westernmost 0.4 miles of the project is in the 81-85% CES percentile range. Of the remaining five tracts adjacent to the project, one falls into the same 81-85% percentile range, and two are in the 91-95% CES range. As such, there is clear evidence that the regional as well as the community of Pico Rivera would greatly benefit from funding related to this project, as there is little ability to provide for greater funding allocations from community revenue sources. Further, the project, stretching from Pico Rivera's easternmost to its westernmost border, passes five of the Rivera School District's (serving the city of Pico Rivera's residents) 13 schools. On average, 75.6% of students in those schools are eligible for FRPM programs (with a range from 65.8% - 84.4% eligibility). Of the districts 13 schools, on average, 75.8% of its students are eligible for the FRPM programs. Utilizing the Disadvantage Community Tool through the Urban Rivers Application Guidelines provides further confirmation that the Community of Pico Rivera has numerous areas that serve disadvantaged residents. This is evident, as areas "immediately adjacent" and within one-half mile from the project area are at a median household income of less thank $40,000 (report attached), with the lowest levels at less than $35,000. As the project area is over 1.5 miles long, it should be noted that the tool reports different median income levels throughout, so there is a lack of consistent and accurate reporting along the entire corridor. The lowest levels, however, were the aforementioned median household income below $40,000. It is for this reason that the City estimates that the CalEnviroscreen and FRPM information previously described provides a more accurate depiction of a disadvantaged community. All requested funds will be expended in the areas described above. ....- in ELIGIBILITY CHECKLIST To help determine eligibility, prior to completing an application, answer the following questions and include the checklist with a completed application. Criteria Yes/No 1. Is the Applicant one of the entities listed below? (Mark applicable) YES Public Agency X Non-profit organization 501 c} 3) Public utility _ Federally recognized Indian tribe State Indian tribe listed on the Native American Heritage Commission's California Tribal Consultation List Mutual Water Company 2. Does the project meet at least two 2 of the statutory conditions listed on page 1? YES 3. Is the project part of a stormwater or urban greening strategy for the jurisdiction? YES 4. Is the project located in an urban area as defined? If yes, list the applicable plan covering the project area that designates or defines the area as urban. (May include, but is not limited to general plans, specific plans, or community plans). Plan Name: City of Pico Rivera General Plan YES 5. If applicable, please provide the name of the Stormwater Resource Plan (or functional equivalent) that is applicable to this project. Plan Name: Urban Water Management Plan Lead Agency/Entity: City of Pico Rivera / Pico Rivera Water Authority If the project is not currently listed in the plan, a letter will need to be submitted from the Lead Agency confirming the Project is consistent with a Stormwater Resource Plan, or functional equivalent. Is a letter from the Lead Agengy Agencyincluded in this application? YES 6. Is the project consistent with sample eligible pLojects listed on page 3? YES 7. Does the project provide multiple benefits? YES 8. Acquisitions Only) — Will the property be purchased at fair market value? N/A ONLINE APPLICATION PRINTOUT 101W2016 Application Preuew Main Menu > Application Preview Application Preview This is a preview of your application. Please review and confirm the information is accurate before submitting the application. SOAR will perform a check to verifywhether required fields are completed and/or required attachments are uploaded. Once you have verified the information, please read the certification statement and enter your initials to submitthe application to the State Water Board. Nobe: To print the application, please use the 'FILE -> PRINT menu option on the browser. PIN 174 - Mines Avenue Flood Control through Stormwater Management & Urban Greening Pilot Project - IN PROGRESS RFP Title: California Urban Rivers Grant Program - June 2016 Submitting City of Pico Rivera Organization: Submitting Departrnent of Public Works Organization Division: Project Titre: Mines Avenue Flood Control through Stormwaber Management & Urban Greening Pilot Project Project This application supports and supplements funding for water saving mechanisms through green Description: infrastructure in medians along Mines Avenue and adjacent areas. Mechanisms include bioswales, catch basins, and other filtration systems (i.e. inverted roadways/permeable asphalt). Aself sustaining project; it also coincides with the Civs desire to develop a bikeable and walkable comm unity with green infrastructure, limiting water usage along the Nines Avenue Bike and Pedestrian Bridge Project, and mitigate significant neighborhood flooding in adjoining areas. Green infrastructure will be designed to divert, treat, and replenish water resources coming from various forms of stormwater and neighborhood runoff, preventing and/or treating water prior to it entering either the Rio Hondo or San Gabriel Rivers using ebsting diversion systems/spreading ponds. The project utilizes sustainable native/drought tolerant plants, shrubs, and trees, to limitwaber usage and/or need forwater resources. APPLICANT DETAILS Applicant City of Pico Rivera Organization: Applicant Department of Public Works Organization Division: Applicant Address: 6615 Passons Boulevard, Pico Rivera, CA -90660 PROJECT LOCATION Latitude : 33.992040000 Longitude: -118.089940000 Watershed: Lower San Gabriel River County: Los Angeles Estimated Date -of 12127/2019 Completion: t gx://soarresorces.ca.govlProposa MgmVProposalPrerieviSibmkaspx 'm 1013=16 Application Preiiew Project Address Mines Avenue (or nearest cross street): Nearest Cityfrown: Pico Rivera Cordinates Center of Project Area Represent: Coordinates SOAR GIS Resource Tool Determined Using: PROJECT EKAD atf Funds Requested($): 1,801,615.00 Local Cost Match($): 3,900,000.00 Total Budget($): 5,701,615.00 Proposition 1 Yes Project Marianement F r-iir- a Err Dirof Project Director: Authorized Public 562-801- jenriquez@pico- James Enriquez Representative Works/City 4421 rivera.org Eng Project Manager: Day to day Senior 562-801- mcarrillo@pico- Maria Carrillo contact Analyst 4343 rivera.org Name: City of Pico Rivera Division: Department of Public Works Address: 6615 Passons Boulevard Pico Rivera, CA ,90660 Federal 95600603 Tax ID: Submitter Daniel Bartelson J � Name: Submitter 626-799-8011 Phone: Submitter Fax: Submitter daniel@ebaplanning.com Email: Senate District 32 Assem bty 0mind 58 US Congressional District 38 jenriquez@pico- City of Pico Rivera James Enriquez 562-801-4421 rivera.org CI of ia3Rr%era }l ar>a C3rra11❑ 352-8'314343 mcarr .,apico-rivera org City of Pico Rivera Jose Loera 562-80114421 jloera@pito-rivera.org Mtpsl/soar.reswm.ca.goVFYopmal_MgftProposalR"eYYSubnt.aspx 201 1032M Appi"cOrrPreirr There are no COOPEROLTMO ENTMES to ditsplay- IYfps7/sa 01-Location Wy 02.USGS 124,000 Scale Quad Map 03.Site Plan 04.Photoaraahs 05.Slormwater Plan Wrification Letter 06.Authori2ino Resolution 081ocal SUDDort Letters 09.Status of CEQA 10.Disadwritaged Community 11.Proner Z Data Sheet 12.Assessor's Parcel Map 13.Adeauate Site Control/Land Tenure 14.Cost Estimate/Additional Sources of Funds 15.Proiect Perm it/Approval Status 17.Corps Consultation Form Download all Pre Submission Attachments ssi No Post Submission Attachments Available to Display No Post Award Attachments Available to Display stionn. ire - P s PROJECT SUMMARY__ -1has e I Name of 111ver, Stream or Creek. Answer. The San Gabriel and Rio Honda Rivers are on Pico Rivera's east and west borders, respectively II Please check two of the statutory conditions your project complies with: Answer. I Promote Groundwater Recharge Treat Runoff III Project Type (Acquisition or Development) Answer. I Development IV Acre-feet of water captured Answer. 6.000 V Acres of habitat created ir.res=c.es.ca.guvT,ropmak_Mgjit/Pro;xxaiF'Te�iL*AGthiit.aspx 3Q8 1002016 12.35.22 PHASEI PRE SUBMISSION PM 1Ox32016 12.35:33 PHASEI PRE SUBMSSIOH PM IIW3201612:35:56 PHASEI PRE SUBMISSION PM 10/3201612:36:11 PHASE1 PRE SUBMISSION PM 10/320161:54:45 PHASEI PRE SUBMISSION PM 10/3201612-44.45 PHASEI PRE SUBMISSION PM 201612:45:26 PHASE1 PRE SUBMISSION PM 10 201612:45:43 PHASE -i rKE SUBMISSION PM 201612:45:57 PHASE1 PRE SUBMISSION P� 0201612:46:30 105)2016 12:46:30 PHASE1 PRE SUBMISSION PM 10/312016 201612:46:41 PHASEI PRE SUBMISSION M 201612:47:03 10/3r2016 PHASEI PRE SUBMISSION M 110/13201612:47:16 PHASEI PRE SUBMISSION 201612.47:25 PHASE1 PRF SUBMISSION PM 201612:47:41 PHASEI PRE SUBMISSION PAA e I Name of 111ver, Stream or Creek. Answer. The San Gabriel and Rio Honda Rivers are on Pico Rivera's east and west borders, respectively II Please check two of the statutory conditions your project complies with: Answer. I Promote Groundwater Recharge Treat Runoff III Project Type (Acquisition or Development) Answer. I Development IV Acre-feet of water captured Answer. 6.000 V Acres of habitat created ir.res=c.es.ca.guvT,ropmak_Mgjit/Pro;xxaiF'Te�iL*AGthiit.aspx 3Q8 10f312016 Answer. 0.000 Vi Acres of habitat restored Answer_ 0.000 W Acres ofhabitatacquired Answer. 0.000 Application Preview A Summarize the specific project for this grant request and how it meets the program goals. Answer. In 2014, Califomia voters passed the Water Quality, Supply and Infrastructure Improvement Act, which added Section 79730 to the Public Resources Code, authorizing the Legislature to appropriate funds to the California Natural Resources Agency (Agency) for green infrastructure that conserves water, improves water quality, water supply, public health, reduces greenhouse gas emissions, restores, and protects rivers, creeks and stream. Underthe Urban River Program Guidelines, Project mustbe multi-benefitto watershed and urban rivers enhancement projects in urban watersheds that increase regional and local water self-sufficiency. These Projects are required to meet at leasttwo of the following five statutory objectives: • Promote Groundwater Recharge and Water Reuse • Reduce Energy Consumption • Use Soils, Plants, and Natural Processes to Treat Runoff • Create, or Restore Native Habitat • Increase Regional and Local Resiliency and Adaptabilityto Climate Change This proposed Mines Avenue Urban Rivers Project based in the City of Pico Rivera is designed to accomplish the goals of the Urban Rivers Program to promote groundwater recharge and water reuse as well as use soils, plants, and natural processes to treat runoff. Additionally, the innovative and cooperative nature of the project delivers multi-level benefits to the neighborhood and comm unitythrough enhancing broader City programs and goals, and collaborating with an ebsting approved and funded Active Transportation Program (ATP) project alongside and adjacent to the proposed urban rivers project corridor. Byenhancing the regional active transportation network, the urban rivers project supports the goals of ATP, Safe Routes to Schools (SRTS), and Trails Systems and will promote reduction ofenergydemand and greenhouse gas emissions as residents replace motorized vehicle usage with active transport options such as walking or biking, as well as increasing regional and local resiliencyand adaptabilityto climate change. Moreover, the project addresses safety issues in the neighborhoods between the Rio Hondo and San Gabriel Rivers, along the project corridor, byalleviating flooding and stormwater issues, while taking advantage of new systems to treat and recharge groundwater sources, and reuse the water to support soils, plants, and other native habitats. This application supports and supplements wdsting project -related funding from ATP Cycle 2, as the Cityseeks to further support groundwater recharge and water reuse and additional water - saving mechanisms through green infrastructure in medians along Mines Avenue and adjacent areas. Funding from the Urban Rivers grantwill allow for mechanisms, which include bioswales, catch basins, and other filtration systems (i.e., inverted roadways/permeable asphalt) to address and alleviate significant neighborhood flooding in the project corridor and adjoining areas. Although this project is fully self-sustaining as itwill fund and support the goals of Urban Rivers Program described above, it has increased opportunity for community benefit as the timeframe and project goals coincide with the Citys plans to develop a bikeable and walkable community, the Mines Avenue Bike and Pedestrian Bridge Project that features green infrastructure. Green infrastructure will be designed to divert, treat, and replenish water resources coming from various forms of stormwater and neighborhood runoff, preventing and/or treating water prior to it entering taps://soarresaaces.ca.govProposal MgmUProposalPre%ie+Ak&ritaspx 4128 eetherthe Rio Hondo or San Gabriel Revers wing euasfiM diversion syslems/spreading ponds. The projedwi8 utilize sustainable nativekboughtthlerantpiants, shrubs, and trees, to limitwater usage and/or need for water resources. B If the proposed project is in a disadvantaged commur ft please describe here (evidence required): Answer: The proposed project corridor fails whollywithin a disadvantaged comm unity both as described under Califomia's SB 535: Califomia Global Mrm ing Solutions Act of 2006: Greenhouse Gas Reduction Fund and the State of California Department of Education Student Poverty Free or Reduced Price Meals (FRPM) calculations. CaIEPA uses the CalEnvironScreen 2.0 (CES) to identify California communities as disadvantaged pursuantto Senate Bill 535. Then: are 68 census tracts within three miles of the project corridor, 50 ofwhich rank among the top 25% CES score, and 20 ofwhich have lower than 80% ofthe statewide median household income. Pico Rivera's CES percentile ranges from 61% to 95% disadvantaged population, based on 13 different tracts. 70% of those zones rate as 90-95% disadvantaged. Of the project corridor's 1.6 total miles, 1.2 miles straddle multiple census tracts. The tract (6037500700) thatcompletely contains the westemmost 0.4 miles of the project is in the 81-85% CES percentile range. Of the remaining five tracts adjacentto the project, one falls into the same 81-85% percentile range, and two are in the 91-95% CES range. There is dear evidence justifying thatthis projectwill serve and benefitthe disadvantaged communityof Pico Rivera, which would greatly benefit from funding related to this project as there is little abilitytD provide additional funding allocations from limited community revenue sources. The project corridor, stretching from Pico Rivera's eastemmostto its westemmost border, passes five of the 13 schools in the EI Rancho Unified School District(ERUSD), which serves the cityof Pico Rivera's residents. On average, 75.6% of students in these five schools are eligible for FRPM programs (with a range of 65.8% to 84.4% eligibility). Across the entire districts 13 schools, an average of 75.8% of its students are eligible for the FRPM programs. Using the Disadvantaged Communities Tool through the Urban Rivers Application Guidelines provides further confirmation that the project area within the City of Pico Rivera qualifies as a disadvantaged community, with s ignificant areas of disadvantaged residents. Areas 'Smmediately adjacent' and within one-half mile from the project area are at a median household income of less than $40,000 (report attached), with the lowest levels at less than $35,000. As the project area is over 1.5 miles long, it should be noted that the tool reports different median income levels throughout, so there is a lads of consistent reporting along the entire corridor. The lowest levels, however, are the aforementioned median household income below $40,000. For this reason, the City believes that the CES and FRPM information previously described provides a more accurate depiction of their community, and fillyjustifies the designation as a disadvantaged community All requested funds will be e)pended in the areas described above. ELIGIBILTY CHECKLIST 1 Is the applicant one of these entities? Answer. I Public Agency 2 Does the project meet at least two (2) of the statutory conditions meted on page 9? Answer. I Yes 3 Is the project part of a stormwater or urban greening strategy for the jurisdiction? Answer 1 Yes 4 Is the project located in an urban area? If yes, list the applicable plan covering the project area that designates or defines the area as urban. (May include, but is not limited to general plans, specific plans, or community plans). Answer I Yes MsJ/scarresorces.cagov'Proposa Mgrti/ProposalPre%iew6ubmitaspc 5/28 10/312016 Answer For purposes of the Urban: Rivers Grant program, an urban area is a geographic area designated or defined as urban by an applicable plan covering the projectarea, including, but not limited to general pians, specific plans, orcornmunityplans. The Cilyof Pico Rivera, while a suburb ofthe City of Los Angeles, is defined as an urban area, and as such, the entire project area is completely located within an urban area_ The Pico Rivera General Plan specifies Pico Rivera as a "highlyurbani2ed community- The Cityhas adopted an Urban Water Management Plan, further designating the area as urban. 5 IF applicable, please provide the name of the Stormwater Resource Plan (or functional equivalent) that is applicable to this project. List the Plan Name and Lead AgencyfEntity If the project is not currently listed in the plan, a letter we need to be submitted from the Lead Agency confirming the project is consistent with a Stormwater Resource Plan, or functional equ'nralerrt Have you included a letter from the Lead Agency? Answer I Yes Answer. The the City of Pico Rivera adopted a Green Streets Policy Manual, which specifically addresses new road construction and retrofits to address stormwater management issues, reduce costs associated with stormwater management, and mitigate certain stormwater issues. Green Streets programs, such as Pico Rivera's, generally incorporate a varietyofdesign elements, which include low water and drought tolerant native plant palettes, permeable pavements, bio -retention, and swales. The goals of these systems are all the same—to provide source control of stormwater, limit its transport and pollutant conveyance to collection systems, and restore pre - development hydrologyto the ma)amum extent possible. In July 2016, the City adopted the City of Pico Rivera (Pico Rivera Water Authority) 2015 Urban Water Management Plan (UVYW) to address and manage stormwater, runoff, and associated water mitigation issues. California's UWMP Act requires each urban water supplier in the state to prepare a plan and update it at least once every five years. Per Sections 3.7.1 and 8.0 of Pico Rivera's UWMP, the Pico Rivera Water Authority (PRWA) will continue outreach efforts to educate customers regarding smartwater landscapes. In addition, the PRWAshall implement its own infrastructure to ensure compliance with Local, State, and Federal water guidelines and regulations. This compliance includes projects to complywith the reduction of and reliance on water resources, as well as the prevention of stormwater runoff and treatrnent regulations. As of the writing of this grant, the proposed project is not contained within the UWMP. However, the proposed project is consistent with the UVMu1P, as is dictated via the attached letter. 6 Is the project consistent with sample eligible projects fisted on page 3 of the procedural guide? Answer. I Yes 7 Does the project provide multiple benefits? Answer. I Yes 8 (Acquisitions Only) — Will the property be purchased at fair market value? Answer. I EVALUATION CRITERIA (Answer questions to at leasttbwe oflfite Mowing five statutory conditions) _ Promote Groundwater Recharge affd iReNSe (Answer only if this is one of your two statutory conditions) 1 How will the project promote groundwater recharge and reuse? Answer. In the United States, urban communities built before 1980 comm only were not designed with any stormwatermanagement strategies in mind. Since 1980, the traditional approach to stormwater management has been an "end -Df -pipe" system. End -of -pipe systems use centralized https.1/soar.reso rces.ca.gowProposaLMgnt/Proposa]Pre%ieA&jbnit.asp ( 628 1032M ApOcalimPnaiew in*astnYetum located atthe end of a storm drain fine to provide flood coMrd and pollution management. The mostpoprdarend-of-pipe approach has been stormwater management ponds thatprovide temporarystorage for sibrmwater and improve water qualitythrough sedimentali on- When these systems fail or are overloaded, residents experience flooding, and polluted stormwater is released downstream. To meet increasing demands for clean water supplywithin California's drought crisis, end -0f -pipe infrastructure is being reimagined to create a "complete treatment train." A complete treatment train is a process bywhich urban stormwater is managed and treated atall points along its path through the urban environment, ratherthan onlyatthe end of the line. Storm drain systems can be designed to be leakyto support groundwater recharge. Infiltration chambers use buried pipes or cells to hold back stormwater and slowly release it into the ground to support infiltration. Constructed wetlands dean stormwater and remove nutrients like nitrogen. The Cityof Pico Rivera proposes to create a complete treatmenttrain along Nines Avenue between Paramount Blvd. and Rimbank Avenue. The project area is located in a predominantly built -out residential area thatfloods with each rainstorm before draining off through citystreets and into the Rio Hondo Channel and San Gabriel River, each of which flanks the project area. The project is designed to capture stormwater as it runs through the Citys streets to Nines Avenue and towards the Channel and River through an inverted median the length of Nines Avenue. The inverted median will capture the stormwater and recharge it into groundwater ready for reuse. The process will include bioswales at the end of each block and permeable surface in between. In addition, plants and soils incorporated into the inverted medians will help filter out bacteria, heavy metals, nutrients and particulates picked up as a result of running through, or off of, city streets, rooftops and parking lots. Finally, permeable pavementwill allow for as much water as possible to filter through the treatment train as opposed to through the streets, into the Channel and River, and out to the Pacific Ocean. Stormwater not captured and recharged will be diverted into catch basins along Nines Avenue before the water reaches the Rio Hondo Channel and San Gabriel River. 2 Will the project simulate natural hydrology by capturing stormwater where It falls and infiltrates? Will it be harvested and reused? Answer. This project will simulate natural hydrology by capturing storrnwaterwhere it falls and allowing it to infiltrate into the groundwater table, a function it currently does not due to the existing hards cape. The project will incorporate natural elements such as permeable pavement and bioswales to simulate the natural hydrology proces s. The storm water recharged to the groundwater s upply wi I I be harvested by local water suppliers and reused by residential customers. 3 Describe innovative technologies or methodologies to be employed in the project that could contribute to improved efficiencies in projects throughout the State. Answer. This project will center around an inverted median running the length of Nines Avenue and include bioswales, green -belts and porous asphalt bike lanes located in the center of the median in order to take advantage of the Active Transportation Program funded project that will connect Avenue to the Rio Hondo and San Gabriel Rivers. As described in greater detail below, the design of each element of this projedwill allow for flood control, stormwater capture, ground water recharge, urban greening, climate control and increase active transportation opportunities for children and their families. Describe how the proposed project is consistent with local or regional water management plans or other resource management plans including graywater use. Answer: This project is consistent with the City of Pico Rivera Pico Rivera WaterAuthodty?i0t,' Urban Water'Managem:ent Plan (UV1i11J ) "regional water resources m anagemenf' goals ofwaters hed- Fopsl/soarreskxrces.ca.govProposal MgmUProposalPremeuiSubmtaspx 7/28 10MAM Applicalion Preview based planning for sustainable local water reliability The t)ti'YMP was adopted on June 28, 2016. ByJanuary 1, 2011, the Authority in consultation with the board, and with public input, reviewed exerting statewide targets for regional water resources management praciioes, kwiuding, but not limited to, recycled water, brackish groundwater desalination, and kd tra*m and direct use of urban stormwater runoff, to adopt a wafter management plan in a6gnmentwith the California Water Plan. If applicant is an urban water supplier, how is the project consistent with the urban water management plan in accordance with the tkban Water Management Planning Act? Answer. The applicant is an urban water supplier and the project is consistent with the urban water management plan in addition to the applicant's general master plan and the soon to be adopted urban greening master plan. In addition, the project is consistent with the Water Replenishment District (WRD) master plan for stormwater capture and recharge. All master plans are available upon request as the files were too large lo attach through this online application portal. 6 If applicant is an agricultural water supplier, how is the project consistent with the agricultural water management plan in accordance with the Agricultural Water Management Planning Act? Answer The applicant is not an agricultural water supplier. 7 Describe your plan for public outreach to the groups that maybe affected by the project. Answer. The Citywill implement public outreach plan thatwill inform the immediately affected and broader community about the project, its elements, goals and timeline. Information distribution channels include utilizing Websites, social media, print media, community meetings, and pop-up events atfarmers' markets and community events. Outreach partners will include the school district, PTAIPTOs, faith -based organizations, community�based organizations, and City departments including the Pico Rivera Communityand Senior Center, parks and recreation, and youth athletic programs. The City plans to execute the outreach activities at regular intervals starting with workshops during the design phase, a public groundbreaking ceremony, informational community meetings to keep the public abreast of the project progress, a ribbon - cutting ceremonyupon project completion, and community meetings post -completion to ensure the project is meeting intended goals. 8 Identify which local groups or other interested organizations are aware of the project and their level of support or opposition. Include in the description how other local agencies whose jurisdiction or wager service area is adjacent to the project location may be involved in the project. Answer. The Water Replenishment District (WRD) continues to pursue projects through its Water Independence Now (WN) program that develops local, sustainable sources of water for use in groundwater replenishment This has become increasingly important in light of the environmental and political issues limiting delivery of imported water to Los Angeles area logether with the potential for ongoing drought in Southern Califomia. To address these issues WRD is seeking alternative sources of water to offset the imported water used for replenishment in the Montebello Forebay. This program is referred to as the Groundwater Reliability Improvement Program (GRIP). The effort of this program is to evaluate all feasible altematives for replacing or offsetting the current quantityof imported water used for replenishment One altemative being considered is the use of advanced treated recycled municipal wastewater (e.g., microfiltration, reverse osmosis, ultra -motet light with hydrogen pero)ade, etc.) from the Los Angeles County Sanitation Districts' (LACSD) San Jose Creek Water Reclamation Plant To determine the viabilityofthis proposal, WRD entered into a partnership with the Upper San Gabriel galley Municipal Water District (USGWMW) and the LACSD to share in the cost for a consultantto perform a conceptual design of an advanced treatment facility on the proposed site for the purpose of developing preliminary cost estimates. The proposed project would deliver advanced treated water to the San Gabriel River spreading basins to meet a portion of WRD's Mipsl/soar.resarces.cagodProposal Mgnt/ProposalPremevySubnit.aspoc WS Application Preview repfenishmentrequirements along with deliveryto proposed spreading basins near the Santa Fe Dam th help satisfythe needs of the USG\&MID. This proposed project will begin to move ahead rapidly in the coming year. Most of the work will involve preliminary studies needed forthe preparation of environmental documents and an outreach program to educate and solicit input from the pumping community, elected officials, non- governmental organizations, as well as the general public. Projects associated with GRIP help to improve the reliability and utilization of all available local resources. This resource is used to improve replenishment capabilities and is thus funded 100% from the Replenishment Fund. 9 hick an explanation of the need for the project. Need is determined by the general condition of the water system, current and future water supply and demand. Answer The 2010 US Census reported Pico Rivera's population at62,942 and estimates an increase of 7,628 new residents by2035. The median age ofCityresidents is 30.6 years, and the median household income is estimated atabout$45,422 and the average residence has 3.8 persons. Pico Rivera is built -out, with land use at41 percent facilities, 36 percent residential dwellings, 14 percent manufacturing, 4 percent commercial, and 3 percent public parks. Historically, the Citys primarysource of potable wafter supplyhas been groundwater extracted from the Central Basin groundwater aquifer. With naturally occurring recharge, enhanced by recharging efforts, groundwater supplies have generally been sufficient to meetwaterdemands. The prolonged years of severe drought continue to diminish the region's groundwater supply. As a result, the Water Replenishment District (WRD) has intensified its efforts to increase replenishment through increased and new sources of infiltration. WRD is currentiyconducting an advanced water treatrnent plan in Pico Rivera, known as the Groundwater Reliability Improvement Program (GRIP), which will treateflluentfrom a nearbysewage plan and infectthe treated water. WRD has provided a letter of support for this project recognizing this as a new infiltration opportunity In 2015, the Citywas awarded a grant from the Strategic Growth Council's Urban Greening Grant Program under the Safe Drinking, Wafter Quality and Supply Flood Control, River and Coastal Protection Bond Act of 2006 (Proposition 84) to develop an Urban Greening Master Plan to augment the Water Master Plan and the Citys General Plan and further identify opportunity to address the growing need for water. The Plan identifies new sites for green spaces, calls for the development of a pedestrian and bicycle lane plan, development of a groundwater infiltration plan, and creation of a unifying street tree canopy and water efficient plant palette. In addition, a Califomia Environmental Quality Act (CEQA) analysis will be adopted as part of the Plan. The Plan also included realistic programs and objectives for the realization of the plan and was adopted as part of the Citys General Plan. An intense public outreach effort was conducted during the development of the Plan to ensure the Urban Greening Master Plan and the Citys General Plan meets the growing and changing needs of the community. Reduce Energy Consumption (Answer only ifthis is one of your two stat Awyconditionis) 1 Explain how the project will reduce dependency on fossil fuel. Answer. N/A 2 Explain how the project will reduce greenhouse gases by reducing energy demand, conserving water and promoting resource efficiencies. Answer. N/A 3 Explain how the project will reduce the reliance on imported water by augmenting local supplies, if applicable. Answer. N/A Use Solis. Plants and Natural Processes to Treat Runoff (Answer only if this is one of your two statutory conditions) tt0sJ/sow.resources.ca.goWProposal MgmUProposalPre%ieviSubrritaspx M8 I Hoar will the project b eat stormwater? Answer The project vng treat stormwaier through the use of soils, biological organisms and vegetation in the form of bioswales and permeable surface. Bioswales have four functions for stormwater management: collection, conveyance, 181€afon and infiltration. Combined, these elements reduce peak runoff volumes while treatirrg the stormwater they capture. The stormwater will be collected in the inverted median and pool due to the vegetation adding roughness to the median, greatly reducing the velocity of the water flow. The vegetation will also filter suspended sediments from the water passing through it while in is robes in the soil digest organic nutrients which in high concentrations can be considered water pollutants. The bioswales will be constructed on porous soil, or permeable surface, which will allow the stormwater detained in the inverted median to infiltrate into the ground below. This process allows the stormwater to be recharged naturally into the groundwater instead of running off into the storm drain system or the Rio Hondo Channel and San Gabriel River. The prim ary benefits of the bioswale are the treatment ofstormwaterquality while adding to urban greening with a more visually appealing alternative with decorative, drought tolerant native plant species. Additionally, the added green space could provide habitat for wildlife species, especially birds and butterflies. These benefits offer a drought tolerant alternative to traditionally "gray' roadside conveyance systems. Describe generally the type of stormwater facilities in your proposal (e.g. rain gardens, planters, bio-swales, green -roof, etc.). Answer. This project will include bioswales that may include plugs throughout the blanket, a ponding area, compacted subgrade, non -woven geotextile fabric, non -compacted subgrade, 6" perforated pipe, mulch, bioswale or bioretention soil/planting mix, stone exfiltration trench and an erosion control blanket In addition, the projectwill include porous asphaltforthe bike path, with trees, shrubs and soils on top of the bioswales to further allow stormwater capture and peculation. It is estimated that the total drainage area tributaryto the project site is approiamately231 acres. This area has the potential to produce a runoff volume ofappro)amately6 acre-feet(262,485 cubic feet) during a 0.75 inch, 24-hour storm, the design storm for treatment BMPs required bythe MS4 Permit Given thatthe projectsite covers 474,000 square feet, including the entire streetwidth of Nines Ave, the project is anticipated to provide ample opportunityto capture and infiltrate a majority of the runoff volume from the design storm. The final volume to be treated will depend on the final configuration of the bioswale/retention areas as well as the portions of the street that are available for underground storage once the conflicts with e)asting underground utilities are fully assessed in the design phase of the project In addition, the amount ofwaterthe project could capture during peak flow is 0.75 inch, 24-hour design storm produces an estimated peak runoff of 5.9 cubic feet per second (cfs) over the entire 231 acre drainage area. This magnitude of runoff spread over the entire project length is expected to be fully captured and treated. The soil types generallyebsting throughout the city have high infiltration rates since the city is located between two m ajor river beds. 3 Describe how the project will capture, or slow runoff by answering the following: 3a What is the estimate of the volume of water you want to treat? Answer. 262485.000 3b What is the estimate of the amount of water the project could capture during a peak flow evwtbased on the project's soil types? Answer. 13629.000 3c Explain how your design, plant selection and soil type will do the work to treat non -point source pollution. efts:/Isoar:resarces.cagaJPropossa 1tiAgrrt7PrgaosalPrWeASubmit.aspx 10128 'ttlCiOM Apftelli sPred w Answer The projed design Bioswales are landscape elements designed to remove sill and pollulronfrom surface runoffwater Theyoonsistota swathd drainage course with gentlysloped sus thatare filled with vegetation, compost andlbr riprap. The watlefs low path, along with the wide and shallow dutch, is designed to ma*niae the time water spends in the swale, which aids the trapping of pollutants and silt Depending on the geometry of land available, a bioswale might have a meandering or aknoststraight channel alignment Biological factors also contribute to the breakdown of certain pollutants. Acwmmon bioswale application is around parking lots, where substantial automotive pollution is collected bythe pavement and then flushed by rain. The bioswale, or other type of biofiiter, wraps around the parking lotand treats the runoff before releasing itto the watershed or storm sewer. There are several classes of water pollutants that can be arrested with bioswales. These fail into the categories of silt, inorganic contaminants, organic chemicals and pathogens. In the case of silt, these effects are resultant turbidity to receiving waters. Inorganic compounds might be metallic compounds such as lead, chromium, cadmium and other heavymetals. 4 How much concrete, or asphalt, in square feet, will be removed as part of the project? Answer. 473000.000 Create or Restore Native Habitat (Answer only if this is one of your two statutory conditions) 1 Describe how the project will protect, restore, enhance, or preserve a riparian environment using either common or scientific names to identify elements. Answer. N/A 2 Describe the planned stream restoration or watershed management techniques, including any biotechnical methods or other innovative methods intended: 2a For innovative approaches to stream management, describe how the approach may influence projects in the area. Answer. N/A 2b If the project will use conventional construction materials like manufactured block or concrete, describe why these materials were selected vs. other alternatives, and how these materials will be integrated into the landscape in a natural way. Answer. N/A 3 Describe specific riverine or riparian elements that will be established with the project, including but not limited to: Answer. N/A 3a Structures: channel, riparian corridor, floodplain, terrace, pools and riffles, etc. Answer. N/A 3b Functions: transporting sediment, forming and/or reforming bars and pools, flooding onto the floodplain, restoring habitat for threatened or endangered species, or re-establishing wildlife corridors. Answer. N/A 3c Dynamics: re -vegetating to provide shade and erosion control on floodplain, providing food for insects or removing exotic species. Answer: N/A 4 Is there an imminent threat to the habitat (i.e., projects planned and approved 'im the immediate vicinity that will preclude or conflict with the maintenance of the habitat)? Answer. N/A 5 How will the project provide habitat for pollinators and birds? Answer: N/A httpslk. r.resarces.cagovProposal MgnilProposalPre%ieuSubrrit.aspx 11128 101312016 ApplicabonPnnar 6 One of the major challenges facing the biodiversillysector that is being exacerbated by climate change includes the acceieratedspread of invasive species. Describe how your project addresses invasive and non-native plant species. Answer_ N/A Increase Regional and Local Resiliency and Adaptability to Climate Change (Answer only N this is one of your two statutory conditions) 1 Describe how your project reduces climate change vulnerability with respect to Water Supply, Reliability. Answer. N/A 2 Describe how your project reduces cyanate change vulnerability with respect to energy demand. Answer N/A 3 Describe how your project reduces cyanate change vulnerabirdty with respect to infrastructure. Answer. N/A 4 Describe how your project reduces climate change vulnerability with respect to sea level rise. 5 Answer. N/A Describe how your project reduces climate change vulnerability with respect to increased temperatures and extreme events (wildfires, flooding, etc.) Answer. N/A 6 Describe how your project reduces climate change vulnerability with respect to urban heat island effects. Answer. N/A Just as different regions of California will experience the impacts of climate change differently, so will the diverse populations of California. Will the project benefit disadvantaged communities already coping with drinking water quality and supply problems? Answer. N/A SUSTAINAMILITY (Organization/Project) Organizational Capacity 1 Describe the applicant's experience in completing this type of projector similar projects within the scheduled timeframe and within the allowable budget. Answer. Pico Rivera has successfully completed, or is progress with, the following projects that include state or federal grants' local assistance funding: -ATP Cycle 2 — Pico Rivera Regional Bikeway Project $3,900,000 •HSIP Cycle 2 — Telegraph Rd Raised Medians $2,500,000 •HSIP Cycle 4 — Left Tum Phasing and Other Signal Improvements Project $899,100 •HSIP Cycle 5 — Paramount Boulevard Raised Medians Project $987,000 •HSIP Cycle 6 — Traffic Signal Improvements and sidewalk at Washington Blvd (under Design) $757,400 -Safe Routes to School (Non -Infrastructure) — $275,000 -Safe Routes to School (Infrastructure) — $998,600 (under construction) -Safe Routes to School (SR2S) — $401,400 (under construction) •STPL funds — Whittier Blvd Rehabilitation Project $998,500 (Desiign completed, will start construction) Ail projects on the above list are similar in scope and sine to the proposed Mines Avenue Urban Rivers Grant Project, and were or are (at the time of writing of this document) on time per project schedule as well as within the allowable project budget, fully demonstrating the capability of the Cityto manage similar infrastructure grant projects to time and budget requirements. MtpsJ/soer.resorrces.ca.gov'Proposal MgmUProposalPre%ieuiStibmit.aspx I Apprrcaf m Pre4ew 2 Is the expertise needed tior the project madly available within the applicants organization? If not, what are the plans to acgrre ti? Answer_ I Yes Answer: The Cityof Pico Rivera, as is shown in Question 1, above, has significant experience in managing similar project scopes and budgets. As such, it is evidentfhatthe City not only has the expertise needed for the project (with staff readily available) as well as the experience in managing contractors thatwill perform the work associated with the project The State of California stipulates in its Public Contract Code (PCC) the necessary rules and regulations to be used in all public works infrastructure projects. This includes bidding procedures, prevailing wage payment and labor compliance, project m anagement, etc. The City of Pico Rivera has adopted ordinances in its municipal code reinforcing the PCC regulations and stipulating the requirements forformal bidding ofpublicworks projects (Section 3.48.100 Formal Bidding states: Formal bidding of public projects with an estimated value in an amount over one hundred thousand dollars shall be performed in accordance with California Public Contract Code Sections 21207 to 21215. (Ont. 958 § 5,2000; Ord. 772 § 1, 1990)). 3 Identify and describe steps to betaken and the work to be completed within the first year following the award of grant funds Answer. Outlined below is the anticipated schedule for the entire Alines Avenue Urban Rivers Project It is anticipated that project approval and environmental documentation, CEQA analysis and clearance, plans specifications and estimates, and right-ofwaydearance shall be completed within the first year following the award of grant funds. This coincides with the efficiencies that are gained as this project, while self-sustaining, is a part of a larger plan including the ATP Cycle 2 Bicycle/Pedestrian Bridge Project along the same corridor. Final approvals are expected shortly after this timeframe, with construction to begin after that point, and conclude within two and one- half years. Milestone Expected Date • PMED 12/01/2016 • CEQA Clearance 02/012017 • PS&E 04101/2017 • ROW Clearance 02/012018 • Final PMED 04/012018 • Final PS&E 04/012018 • Construction Complete 051012019 4 Explain methods used for estimating costs and in what way the project is cost-effective. Answer. The City of Pico Rivera analyzed alternatives to this project, which included installing storm drains and catch basins, new medians (removing hardscape and water intensive plant palates), and other water resiliency and capture systems throughout the community. Given that Nines Avenue splits the City nearly in half, and that the low of water can be directly controlled relative to east or west (San Gabriel or Rio Hondo Rivers respectively), as well as capture flood waters in neighborhoods just north of the corridor, this project provided the best benefit to the community for the costs. Further, the combination of this projectwith an existing, funded ATP project on the same corridor provides for significantstaffand contractorethrclenceies, providing for the most cost- effective project possible. Relative to the bicycle facilities, the City reviewed projects that involved putting bicycle facilities on an existing truck route. The closest streets with existing bridges across the San Gabriel River are Whittier and Washington Boulevards. Both streets are high volume (32,771 and 37,390 ADT, respectively, in 2014), have no current bicycle facilities, and include 1-605 freeway interchanges. Neither street connects to bicycle facilities outside of Pico Rivera. Pico Rivera's 2014 General Plan Circulation Element calls for efficient and direct movementofgoods between the citys industrial httpsJ/soar.reso rces.ca.govProposal Mgmi/ProposalPre%ieoGdxritaspx 1378 areas and freeways, and prioritizes tuck routes VW avoid residential areas. Beyond safety and cornfort for bike lane users, the addition of bicycle facies to existing truck routes may interfere with truck frafc, Mines Avenue is nota truck route, is centrally located, crosses the cityfrom eastto west, has low AUT (7,046), and does not intersect freeway interchanges_ In conjunction with the approved ATP project, the goals of connecting to an existing multi -use trail will bring much higher numbers of users to the routes. The project will not only benefit both new and existing cyclists who will now be able to access local and regional transit through Class 1 and 11 bike lanes, but also the neighborhoods experiencing flooding, wherein they may be unable to access sidewalk systems and/or utilize active transportation techniques needed to get to work or school. Further benefits include the savings and reuse of water, treatment of water, and reduction of water usage in medians and other related areas. Relative to project costing and estimating, traditional Rough Omer of Magnitude (ROM) costing techniques and general budgeting guidelines were used to establish the costs. Monitoring, Reporting, Operations and Maintenance Describe the proposed monitoring process including the data to be collected within the project performance period (grant period) to help determine whether the project will be effective and successful. Answer. Using best practices from the Project Management Institutes PMBOK Guide for Project Managers, the proposed monitoring process will be undertaken, and include data and metrics to ensure an effective and successful project The process will include the following: 1. Monitor and Control Project Work — stakeholders will be kept apprised of progress and team performance through status reports and on-going documentation, to include routine inspections. Project Managers will reguladyassess progress related to scope, benchmark goals, timeline, and the budgetto ensure thatthere are no unpleasant surprises as the project unfolds. 2. Perform Integrated Change Control — Project Managers will keep track of necessaryand/or needed changes in lightof the timeline and budgetary considerations. However, said changes will follow contractual approval processes, to include documentation and written approval, as well as follow-up on the changed task. 3. Nkrify Scope — As the project progresses through the various phases (design, engineering, construction), documentation will be secured relative to the completed portions of the project This will include discussions with other stakeholders to ensure objectives of those previous phases have been met and/or reflect changes occurring during those phases. 4. Control Scope — Project Managers may revisit documentation, as needed, relative to the scope if there have been adjustments to the budget, timeline, or the desired end product so as to alleviate any remaining challenges. This will assist in maintaining effective communication with stakeholders and related constituents and move towards a successful project completion. 5. Control Schedule — Everyproject has a schedule baseline. As the project progresses adjustments are often necessaryto address unforeseen circumstances. Monitoring the project propertycan decrease the chances thatschedule issues become majorsetbacks. 6. Control Costs — Project' Managers will 'keep track of any changes in'the budget so as to dimly communicate anypotential overruns and address issues before theyarise. 7. Perform Quality Control — Project Managers will quantify and report quality control issues, to support accuracy and responsiveness of the project Based on findings from monitoring, process adjustments can be made. 8. Report Performance — Project Managers will collectand report performance data so as to ensure proper forecasting with regard to timeline and phasing, as well as project budget awareness. Theywill also keep stakeholders aware of team progress toward benchmark goals. 9...Manitnr and Control Risks — Project Managers will track risk, respond to doeumenled :risk., and htlps:/isoarresarces.ca.gawRoposalMgrrt/ProposalPrevievjStxriiaspx 14/28 101312016 evaluate risk responses kb ofensure the projec I progresses effectivelythrough each phase offhe timeline - 2 Describe how long-term monkorirg, operations and maintenance will be provided over the time period required by the grand including: • What is the strategy for long-term maintenance? • Whowill! perform long-term maintenance? • Describe their experience in maintaining this type of project. • How will ongoing maintenance be funded? Answer. The City's general long-term strategy for operations and maintenance of the project coincides with their wisting facilities operations and maintenance plans. Budgets and staff allocations for the operations and maintenance of City facilities take place annually, and as this project is set to coincide with the already funded ATP Cycle 2 Project, set for completion in 2019, the Cityergbect to budget the operations and maintenance directly into its Public Works General Fund budget That said, the City takes pride in its facilities, and a)pects to maintain the facilities developed under this project to the fullest wdent possible. This is especiallythe case, as catch basins related to the Projectwill require routine maintenance to ensure they adequately capture and disperse overflowing water. Further, it is the City's goal to partner with the San Gabriel valley Conservation Corps support in the long-term maintenance of the green space contained within the newly developed medians. So, while the Citywill maintain sub -surface catch basins, the SGVCC will assistwith the trees, shrubs, and plants. The SGVCC will assist as a part of their funding through state programs, while the City's General Fund will be used for further maintenance. Finally, as the City is a full-service community, including water services, they have significant e.Verience in maintaining this type of project, to include roadways, sidewalks, curbs and gutters, bike baths, medians, and catch basins. 3 If the project is easily affected by external events (e.g., weather, floods, fire or other disturbances), what is planned within the project design to ensure the sustainability of the project? Answer. As is common across the State of California, the project corridor is located in an area that could be affected bye)demal events. Weather conditions such as storms, fires, and heat, as well as civil issues have been known to cause issues in areas throughoutthe State. Pico Rivera is no different Through the Citys public outreach and education efforts, the goal will be to engage residents to be the City's partners in providing stewardship of the project area, with direct outreach planned to local dubs like Lions Club, Rotary, and Kiwanis, as well as local schools and school dubs. These partnerships will not only encourage community ownership, butwill also promote use of the newly developed bicycle systems. 4 Is the project in an area designated as at -risk to rising sea levels? If so, you may be required to provide an assessment of the risks in the evaluation of your proposed project. What considerations and modifications have you made to the project concept to address its susceptibility to rising sea levels? Answer. I No Answer. The City of Pico Rivera is appro)dmately20 miles from the dosetbodyofwater to be affected by rising sea levels. As such, the project is not considered to be in an area designated as at riSkto risking sea levels. 5 How will the project be protected from vandalism and deterioration? Answer. The project corridor is wholly contained within City -owned right of way and resides in the middle of a main com m unity thoroughfare. This allows for significant public scrutiny as well as provides access to a large number of residents to care for and monitor their community's infrastructure investments.. Alarge majority of the projects functional benefits (bioswales) will be located sub- surface, and as such, significant opportunities for vandalism are not likely. Relative to deterioration, the City of Pico Rivera currently has budgets for maintenance and operations of AS trails systems, medians (including plant systems), roads„ and signals. This project, while httpsl/soar.reso rces.ca.goVRoposal MgnVProposalPre%iewSdmitaspx 15r28 Pfflicalion Preirr wpanding on Do bicycle facilities within the Cft does not place a significant kid on the CiVs ability to continue to maintain the new project in good working order_ Finally pubficsafeiysertkes such as code enforcement and local police officials, in cxurjundion with maintenance staff shag continue to ensure the safetyand upkeep of cityfadlities, so as to guarantee thatthe projectwili serve the community as intended, for years to come. 6 what local organizations or partnerships will be assisting with ongoing operations and maintenance ofthe act? Answer. While ongoing, long-term operations and maintenance of the Nines Avenue Urban Rivers Project will be funded by and budgeted through the Citys misting budgets (general fund, Prop A park funds, Prop C street funds), it is a)peced that the City partner with various local community groups to ensure thatthe project is a success, and has a sense of ownership in the improvements that are made. As stated in Question 3, above, through the Citys public outreach and education efforts, the goal will be to engage residents to be the Citys partners in providing stewardship of the project area, to include local dubs like Lions Club, Rotary and Kiwanis, as well as local schools and school dubs. These partnerships will not only encourage community ownership, butwill also encourage use of the newly developed bicycle systems. COLLABORATIONIC OO RDI NATION Collaboration with Organizations Describe partnerships with nonprofit groups, citizens' groups, non-governmental organizations and public or governmental agencies and their corresponding roles. Answer. The City has a long-standing history with local partners including the school district local PTAIPTO organizations, faith -based organizations, community-based organizations, healthcare providers, law enforcement, Los Angeles County agencies, and US Federal agencies to achieve the Citys various goals. Forthis project, the Citywill partner some or all of the groups listed below for community outreach and information distribution, and atother appropriate times dependent upon a fit with the task at hand. • Agape Christian Church • AltaWd • American Red Cross Rio Hondo Chapter • Beverly Hospital • EI Rancho Vista Health Care Center • Elks Lodge -Downey and Whittier Chapters • First Bilingual Baptist Church • Hispanic Outreach Taskforce (HOT) • Hope Community Church • Kaiser Permanente Medical Center • Lord's Vineyard Fellowship Church • Los Angeles County Bicycle Coalition • LA County Public Health Department • Los Angeles County Department of Public Social Services • Los Angeles CountySherrifPs • Peace Lutheran Church of Pico Rivera • Pico Rivera Bible Church • Pico Rivera Chamber of Commerce • Pico Rivera Friends Church • Pico Rivera Lions Club • Pico Rivera Rotary Club • Pico Rivera United Methodist Church • Pico Rivera Water Authority hnM:/Isoar.resources.ca.govlProposa!_Mgntl oposalPreieA60xritaspx 16/28 Apocakri; Prekw • Pico Rivera Wbman's Club • Plazas de La Raza • Presbyterian lotercommunityHospital • Rio Hord Community College • Rivera First Baptist Church • Rivera Foursquare Church • San Gabriel Water Company • St Andrews Medical Clinic • St Bartholomew's Episcopal Church • St. Francis Xavier Catholic Church • St Hilary Catholic Church • St Marianne de Paredes Catholic Church • WIC — Women, Infants and Children • YMCA - San Gabriel Valley and Metropolitan Los Angeles Chapters 2 How does the project incorporate participation of local agencies, nonprofits, non-governmental organizations and citizens' groups in project planning, design, or implementation? • Descn'be any work completed on the project to date by each of the groups identified above. • Describe any outreach efforts in bringing groups from diverse cultural backgrounds and incomes into the planning process. Answer. The Citywill incorporate participation of local agencies, nonprofits, non-governmental organizations and citizens' groups in project planning, design, and/or implementation through the comm unity outreach and communications plans. Mostparticipation will take place in the form of providing input, gathering feedback, and facilitating peer-to-peer information sessions to keep the broader community informed of the project elements and progress, as well as gamer support, and patience, throughoutthe construction phase. In addition, these groups will assistwith informing the broader community aboutthe benefits to the community, environment and water supplybefore, during and afterthe project period. Finally, the Citywill partnerwith these groups to distribute annual "report cards" to keep the community abreast of the impactthe project makes year over year. To date, several of these groups have been involved in communityworkshops hosted bythe Cityto elicit community input in the developmentof the Citys Urban Greening Mastar Plan, the Water Authoritys Master Plan, and updates to the City's General Plan, all of which influences the projects and programs the City implements. Through this process, the community groups listed above and residents at large have participated in the community outreach and planning stages of the Active Transportation Program (ATP) funded project and will be included in the implementation phase where the fit is appropriate. These same groups will be involved in the design, planning and implementation of the Urban Rivers project as well, if funded. There are many factors that create a community's culture including race/ethnicity, educational attainment, generational distribution, and economic opportunity. Although Pico Rivera is predominantly Latino, other markers of cultural diversity include the age distribution of its residents as indicated in bythe Pico Rivera Chamber of Commerce. In addition, the educational attainmentby Pico Rivera residents adds another dimension to the cultural diversity as highlighted in the table below bythe Pico Rivera Chamber of Commerce. Finally, the Cityoffers a varietyof industrial or commercial opportunitywithin its jurisdiction as indicated below. As a result, the City has worked diligentlyto include residents from these diverse groups in the planning, design and implementation process of each project that will impact the community. The httpsl/sw.resorces.cagovrPrgposa!_MgmUProposalPre%ievAk n Laspz 1728 City incmied residents in the planning and design process tocreate the ATP projec Land will induce residents in tate planning and design ofthis pn*das well. To reach resents and ensure diversity the Ciiydistributes information through the various distribution channels outlined in the outreach plan above and does so with bilingual mated and communitymeelings conducled in English, Spanish or both, in order to conneetwith and hear from Spanish-speaking residents as well. 3 Has it been determined whether the California Conservation Corps (CCC) andt or the California Association of Local Conservation Corps (CALCC) will be involved in the construction of the project? 9 yes, to what extent? If no, please explain. (Note: ff a determination was made that the CCC or local Corp cannot be used, please provide concurrence from the Corp.) Answer_ I Yes Answer. The City of Pico Rivera has contacted both the CCC and CALCC, as well as the SGVCC. All three agencies have responded. The CCC has notified the Citythat it will be unable to assist The SGVCC and CALCC have notified the City that they will both assistwith all phases of the Project The Citys goal is to have both SGVCC and CALCC splitthe responsibilities, so that no specific side has too many responsibilities and the Citywill not have to worryaboutan agencyhaving too much responsibility 4 Are there relevant local land use, watershed, water management or general plans that include the project? • How is the project consistent with these plans? • Has this project been coordinated with local land use authorities? Answer. As previously outlined, this project is consistent with the Pico Rivera Water Authoritys Master Plan, the Citys General Plan, and is a priority in the Citys Urban Greening Master Plan design. This project is consistentwith these plans in that it is designed to capture stormwater for recharge and reuse before stormwater reaches the Rio Hondo and San Gabriel Rivers, thereby contributing to the Citys Urban Greening goals while providing much needed flood control measures. As the urban water supplier, applicant and landowner for this project, the City is coordinating with local land use authorities as needed. Community Describe community involvement and support for the project, including watershed groups, appropriate business groups, landowners, local governments, environmental groups, technical experts, neighborhood associations and individual citizens, etc. Answer. The City has involved local partners with which they have had a long-standing history including the school district, local PTAIPTO organizations, faith -based organizations, community-based organizations, healthcare providers, law enforcement, Los Angeles County agencies, and US Federal agencies to achieve the Citys various goals. For this project the Citywill partner some or all of the groups listed below for community outreach and information distribution, and at other appropriate times dependent upon a fitwith the task at hand. The City will continue involving these groups throughout the project period and beyond. These groups will be solicited to take ownership of the project to maintain and protect it in the years to come. 2 Has there been any opposition to the project? K so, explain the nature of the concerns and'how they were addressed. • Describe efforts to address potential conflicts between competing user groups. Answer. I No Answer. There has not been any opposition to this projectas of yet However, the Cityplans to address any issues thatarise during community outreach activities conducted throughoutthe projectperiod. The only negative com ments received to date relate to the inconvenience of traffic detours thafi*lll be necessary during construction. The City plans to minimize the impact of traffic detours with advance notice to residents with mailers, posted electronic siigns,:social media postings, articles hapsJ/soarresarces.cagovPropmal Mgnt/PropmdPre%ievySremit.aspK 18/28 1032M ApgicatimPkeiiiEnr in local newspapem, door to -door caring, and an insert in water bills oremad to water customers who participate in paperless WPM - To inform motorists, cyclists and pedestrians who do not reside in the vicinity yet travel through the project area, the Cilywilt post banners across KOnes Avenue and park electronic billboards atkey intersections for several days leading up to the start of construction - 3 Explain plans to keep the community informed and involved in the project. Answer. The City plans to keep the community informed and involved in the project throughoutthe entire project period. This will be accomplished by recruiting community members, stakeholders and influencers to attend informational community meetings and then facilitate peer-to-peer or door-to- door informational campaigns to inform the broader community of the project elements, goals, benefits, timeline, progress and completion. In addition, the Citywill utilize traditional and new media channels for information distribution which may include the Citys Website, newspaper, Facebook, Twitter, and Instagram accounts, flyers/posters in local businesses, City -owned facilities including parks and recreation facilities, libraries, PTAIPTOs and the school districts. The City will provide and maintain channels through which to gather com m unity feedback throughout the project period separate from the community meetings to engage the community throughout the project period. City staff will be dedicated to process and respond to community feedback in orderto demonstrate the Citys commitmentto keeping the community informed and involved. Project Need Describe arty compelling reason(s) (timing, loss of matching funds, project momentum, etc.) why the grant review team should select the project. Answer. There is an urgent need to implement this project relative to meeting growing demand by 2035 as the population grows. As previously stated, the current levels of water capture, recharge, reuse and water conservation measures are meeting current demands; however, the City and local water suppliers need to implement strategies now to grow with the population. In addition, the project is a flood control measure within the neighborhood in which it is located. The attached photo essay demonstrates the level of flooding residents currentlycontend with which is not only inconvenient but also damaging to vehicles, landscaping, and hardscape on residential properties, as well as damaging to the asphalt streets which necessitates more freggentand costly City repairs as a result of sitting water. Additionally, sitting water contributes to public health challenges including creating breeding ponds for mosquitoes. Mosquitoes are the carriersttransmitters of several health and life- threatening illnesses, including West Nile virus, Zika Virus, and Dengue Fever. With increased public and health department concern around these illnesses, it behooves the City to address the flooding issue and corresponding sitting water challenge as soon as possible. Finally, the City has received Active Transportation Program (ATP) funds to build a bike and pedestrian bridge over the San Gabriel River and bike lanes the length of Mnes Avenue which will connect cyclists to both the San Gabriel and Rio Hondo Rivers. The Citywould like to capitalize on The momentum created bythe ATP project and include the stormwater capture elements of this proposed project To take advantage of putting the community through the interruption of the construction phase onlyonce is the ideal every City strives for including the City of Pico Rivera. la Is there an urgent need to implement the project? Answer. There is an urgent need to implement this project relative to meeting growing demand by 2030 as the population grows. As previously stated, the current levels of water capture, recharge, reuse and water conservation measures are meeting current demands; however, the City and local watersyppliers need to am,plernent strabagies now to grow with the population. httpsJ/soar.resmrces.cagoxrProposal MgmYProposa1Previev&&mit.aspx 19M In addition, the project is a flood control measure within the neighborhood it is located. The attached photo essaydemonstrates the level of flooding residents must contend with which is at the bare minimum inconvenient but moslydamaging to vehicles, landscaping, and hardsc ape on the residential properties and damaging to the asphalt streets which the City has to repair more often as a result ofthe sitting water. Further, sitting water contributes to creating public health challenges including standing water in which mosquitoes breed. As mosquitoes are the carrier or transmitter of several health and life treating illnesses, including Zrka, it behooves the Cityto address the flooding issue as soon as possible. Finally, the City has received Active Transportation Program (ATP) funds to build a bike and pedestrian bridge over the San Gabriel River and bike lanes the length of Nines Avenue which will conned cyclists to both the San Gabriel and Rio Hondo Rivers. The Citywould like to capital"lae on the momentum created bythe ATP project and include the stormwater capture elements of this proposed project To take advantage of putting the community through the interruption of the construction phase onyonce is the ideal every City strives for including the City of Pico Rivera. lb What will happen to the project site N this project does not occur? Answer. The City will proceed with the ATP project elements on this project site with or without this proposed project However, the Citywill be forced to postpone implementing the additional elements of this proposed project until new funding becomes available. Once the Citysecures funding, staff will have lo consider tearing up the ATP funded elements to install the bioswales and urban greening elements of this proposed project, which is dependent upon having the funding to re install the ATP funded elements. In any case, it would dearly be more cost effective, efficient and beneficial, as well as minimizing community disruption, if the City is able to implement both projects simultaneously. 1c Describe any future actions needed beyond the scope of this project to fully address the overall project goals. Answer. Future actions needed beyond the scope of this project are the operation and maintenance activities including maintenance of the porous asphalt bike paths, green -belts on each side of the bioswales and bike paths which include the shrubs and trees and regular street cleaning to capture debris before it reaches the project area and potentially creating a blockage. 2 Is the project a continuation of previously completed work, and if so, is this next phase crucial for the continued success of the prior work? If the previous work was funded by the Resources Agency, list the project name. Answer This project is not a continuation of previously completed work but is a value -add to the City's Caltrans funded ATP project and a much needed form of flood control, stormwatsr capture, urban greening and active transportation. PROJECT READINESS Development Projects Answer the Following: For development projects, explain the status and timeline of each of the following: 1a Preliminary plans Answer: As this project is set to coincide with an e>asbng, approved Cycle 2 ATP Project, the following is the e>peded, aggressive schedule for the Nines Avenue Urban Rivers project Mlestone Expected Date • PA&ED 12/012016 • CEQA Clearance 02/012017 • PS&E 041012017 • ROW Clearance 02/012018 • Final PA&ED 04/012018 tdlpsJ/sow.res"c.es.ca.goWProposalMgnW['roposalFremeAGrbraLaspu 20128 1Q3=16 Apfficallion Pte w • Final ME 04ID12018 • Construction Complete 051012018 The benefit oftlus project coinciding with an existing approved, planned, and thnded project is the efidencies thatare afforded to allow this to move forward quickly. As such, the preliminary plan and project plan development are already underwayfor the ATP Project, and staff is prepared to immediately include this Urban Rivers portion into the scope. 1b CIBOAcompliance Answer_ As stated in Question 1a, above, CEQAEnvironmenthl Clearance is expected to be complete for the Nines Avenue Urban Rivers Project by February 2017. A Notice of Exemption for the project has been filed with the County of Los Angeles, relative to the project however, and is atm. 1c Commitments from project partners, etc. Answer. While Nines Avenue Urban Rivers Project is specifically managed bythe City of Pico Rivera, and there are not any anticipated project partners, should any commitments and discussion with project partners arise during the PMED, PS&E, Right of Way, or other phases of project implementation, the appropriate steps will be taken. 1d Plant list (Drought tolerant, predominately native, low-water usage, appropriate habitat for site, nothing larger than 15 gallon) Answer. To ensure that the proper plant palate will be considered for the project, the City has contacted an ASLA and LEED AP expert who has reviewed guidelines and needs for the project (letter attached). The landscape architect examined the specific project location to determine the exact palate that will not only be sustainable, but require the least amount of water resources, so as to further the goals that have been established through the Urban Rivers Grant Program, but also to comply with local and state water restrictions. With advancements and/or changes in water regulations or plant palates as the project moves forward, the landscape architect shall be consulted to ensure the utmost in sustainable habitats. le Land access/tenure agreements, permits or reviews by other agencies Answer. The entire Mnes Avenue Urban Rivers Project area is contained within City owned right of way. Further, it is not anticipated that specific land access or tenure agreements will be required for the project However, should permits or reviews bythe County of Los Angeles or Army Corps be required, Pico Rivera has builtthis into the project timeline that is called out in Questions 1 a, above. That said, and to reiterate, there are no expected permits, land accessRenure agreements, or reviews expected by any other agencies (please note in the attached checklist). if Project mitigation requirements (permits or environmental clearance) Answer. As has been stated in Questions 1a, 1b, 1c, and 1e, above, the Mnes Avenue Urban Rivers Projecttimeline allows for certain environmental reviews, any necessary mitigation requirements (permits or environmental clearance), and any other outside agency review. 1g Property restrictions andlor encumbrances (including Caltrans, utilities, railroad etc.) Answer: The Nines Avenue Urban Rivers Project is wholly contained within City owned right of way. As such, there are notanyexpected restrictions and/or encumbrances (including Caltrans, utilities, railroad, etc.). However, given the project timeline described in Question 1a, above, the Project Team is prepared to address any such issues that arise during the project,process. 1h Phase I/Phase 11 Environmental Site Assessment including soil testinglwater quality assessment as appropriate Answer. The Nines Avenue Urban Rivers Project is planned in a currentlydeveloped neighborhood, school, and generally urban zone. There are no known superfund sites or mine locations, and as such, Phase 1/II ESAs, including soil testingANater quality assessment are not known to be needed atthis time_ 1 i If it has been identified that legacy mine operations have occurred on the property, has the Department of hapsJ/soar.resoirces.cagoJProposat MgfftProposalPremeaSubrritaspc 21/28 j;. 7 .1"+ C.onservati irk Abandoned Wine heals Program been contacted for evaluation? Answer: There have been no identified legacy mite operations that have Occurred on or near the property andfor project site. The California DeparknentotConservation has been contacted, and confirmed thatthere are no exisfmg or known abandoned mines in or around the project site. 2 Describe arty possible factors which could signWeantly delay the impfeawntation and/or completion of the project and how time factors will be addressed (eg., permitting delays, habitat seasonal restrictions, community outreach, etc.). Answer: First and foremost the goal of any project is th ensure that it is delivered both on time (or early) and on (or under) budget. This proposed project is no different Hower, it should be noted that as this project has been developed in conjunction with an ATP Cycle 2 project, which has exceedinglytighttimelines and significant scrutiny relative to project management and deliverables. As such, it is not anticipated that there would be any specific or s ignificant delays in the implementation and/or completion of the project That said, while the project will be completed over a three-year period (to include environmental clearances, design, engineering, and construction), there are ways in which factors beyond the CitVs control can be addressed and mitigated. First, and foremost community outreach relative to the ATP Cycle 2 Project has alreadytaken place. This means thatthe communityis alreadyvery well aware, and has participated in a public process wherein the Citysurveyed the communityon their needs and how the projectwould meet those needs. Next, relative to whether, itis anticipated that construction ofthe projectwould startand be completed during time frames in which whether (rainyseason in the project area) would not be a factor. This is to ensure limited delays. Given the three-year projecttimeline, anyand all environmental review and permitting processes, as well as coordination efforts with any local government agencies are scheduled to be completed prior to any construction starting, and have already been built into the project timeline. 3 Is there any toxic contamination resulting from prior mine -related or other industrial activity on the property? • Has a Phase 1 or Phase II Environmental Site Assessment been done? • If yes, please address timing of clean-up, type of toxins and delays to project construction that might result from toxins on the site. Answer. I No Answer. The proposed project area is contained whollywithin an existing urban area and is contained whollywithin etasting City -owned right-of-way Ddsting street system as-builts, design drawings, engineering reports, cross-sections, storm drain and catch basin maps, and stormwater resource plan drawings do not call attention to existing or abandoned m ines on or near the property. In contacting the Califomia Departrnent of Conseniation to review existing, known m ines within the project area, the Department confirmed that there are no known mines in this area (see attached). As such, it has been determined, at this time, that there is no existing thxic contamination resulting from prior m ine-related or other industrial activity on the property/projectsite. Al this time, there has not been either Phase I or Phase II Environmental Site Assessment performed on the project area. Environmental clearance, relative to CEQA is required as a part of the ATP Cycle 2 project with which this project shall coincide. That environmental clearance will be performed in early -2017, prior to any construction or developm ent taki ng place, and not until a categorical exemption, negative declaration, or other mitigating processes have been addressed and/or assigned. 4 Are there other impediments on the project site (e.g., overhead or underground utilities)? If so, explain their location and nature, including any mitigation measures planned. Answer. I No Answer. There are existing utilities (electricity, cable, phone) in the areas adjacent to the project site. They should not be considered as impediments to the project, however. Utility companies (Ssern Mips://soar.resarces.cagoOProposa MgnVProposa[PrejeA&b7it.aspx 22r28 MGM% Application Pre+iew Cardomia Edison, Time Warner Cable, AT&T) and other local government agencies (County of Los Angeles) do own and control electric and sewer/vvater lines in the area. Coordination, if needed, will take place as part of the project scope, however, it is not anticipated that any utility relocation, removal, or replacement will be needed. S Does the applicant own the property to be developed? If not, please indicate all entities with jurisdiction and approval power over the project— e.g., county flood control agencies, Army Corp of Engineers, Southern Pacific Railroad, Southern California Edison, etc. Answer. I Nbs Answer. The project area does have proAmityth locallyand privately owned residential and commercial properties. As noted above, then: are eAsting utilities (electricity, cable, phone) in the areas adjacentto the project site. Theyshould not be considered as impediments to the project, however. Utility companies (Southern California Edison, Time Warner Cable, AT&T) and other local government agencies (County of Los Angeles) do own and control electric and sewerlwater lines in the area. Coordination, if needed, will take place as part of the project scope, however, it is not anticipated that any utility relocation, removal, or replacementwill be needed. This said, the City of Pico Rivera is the owner -of -record for the property to be developed. The eAsting right-of-ways are all within City control. 6 Describe any due diligence to determine whether there are any abandoned mines on or near the property? Has the Department of Conservation been consulted? Answer. As is noted in Question 3, above, the proposed project area is contained whollywithin an eAsting urban area and is contained whollywithin eAsting City -owned right-of-way E)dsting street system as-builts, design drawings, engineering reports, cross-sections, storm drain and catch basin maps, and stormwater resource plan drawings do not call attention to wdsfing or abandoned mines on or near the property. In contacting the California Deparbnent of Conservation to review wdsting, known mines within the projectarea, the Department confirmed thatthere are no known mines in this area (see attached). Acquisition Projects Answer the Following: 1 Describe the actions to betaken after the acquisition is completed to develop the project Describe the timeline to begin development (habitat or stream restoration, etc.). Answer. N/A 2 Indicate how marry parties will be involved in the transaction, their roles, and whether any party other than the applicant owns an option to buy the real property in question. Answer. N/A 3 Address the status and timeline of all the following: 3a CEQA compliance Answer. N/A 3b Commitments from project partners and contractors Answer. N/A 3c Details on safe including comparable sales data Answer. N/A 3d Appraisal Answer: N/A 3e Preliminary title report Answer. N/A I ' top :/Isoar.resarces_ca.govProposal_Mgmt/ProposalPre%ieAGLbrit.aspz 23/28 1013/2016 Application Pre%iew 3f Properly restrictions and/or encumbrances Answer INA 39 Negotiations with a wig seer ,/T'�T, 1 L'1 3h Phase IlPhase II Environmental Site Assessment including soil testing/water quality assessment as appropriate Answer. WA N If it has been identified that legacy mine operations have occurred on the property, has the Department of Conservation, Abandoned Mine Lands Program been contacted for evaluation? Answer. N/A 4 For conservation easements, describe plans for perpetual stewardship and address the ongoing funding that will be needed to support the terms and conditions of the stewardship plan. Answer. N/A ADDITIONAL PROJECT CHARACTERISTICS 1 K the project meets other statutory conditions in addition to the two conditions previously answered, please describe here. Answer. In addition to the two identified statutory conditions that this project will meet, this project will also increase the Regional and Local Resiliencyand Adaptabilityto Climate Change. This project will remove asphalt and create an urban green -belt that will reduce the "heat island" effect as outlined in the nextquestion. 2 If the project addresses environmental issues not previously discussed, describe here. Answer. In addition to utilizing plants native to the region, the plant palette will include carbon sequestration plants to reduce carbon emissions. According to CalEnviroScreen 2.0 Pollution Burden Indicators, Pico Rivera's Pollution Bunsen percentile at the project area ranges between the 70th to the 90th percentile. The pollution burden represents the potential exposures to pollutants and the adverse environmental conditions caused by pollution. The Pollution Burden percentiles are calculated taking 12 Pollution Burden Indicators including: • Ozone • PM2.5 • Diesel • Drinking Water • Pesticides • Toxic Releases • Traffic • Cleanups • Groundwater • Hazardous Waste • Impaired Waters • Solid Waste In addition to being native to the region, the plant palette will include carbon sequestration plants to reduce carbon emissions generated bypassenger and diesel vehicular traffic in the area Exhaustfrom trucks, buses, trains, ships and other equipment With diesel engines contains a mixture of gases and solid particles. These solid particles are known as Diesel Particulate Matter (diesel PM). Diesel PM contains hundreds of different chemicals, manyof which are harmful to health. The average diesel PM perrenfilf- fnrthe three ca-nsus tracts immediatelyadjacentto the ls4slS wresarces.ca.gov/Prcposal MgmVProposalPre%iev&AxTitaspx a b 714 Application Pretiew project area is 88 -5 - Finally this projectwill help alleviate the "heat island' afiect. The term "heat island' describes urban areas that have been built out and are hotter than rural areas. According to the US Environmental ProleetimAgency (EPA),the annual mean air temperature of city with one miHlon people or more can be 1-8-5.4'F ('l 3"C)warmer than its surroundings. In the evening, the difference can be as high as 22`F (I 2C). The EPA states that heat islands can affect communities by increasing summertime peak energy demand, air conditioning costs, air potion and greenhouse gas emissions, heat -related illness and mortality and water quality To address the heat island effect this project will remove up to 71,000 square feet of as phalt which will be replaced with bioswates and landscaped areas. In addition, up to 402,000 square feet of asphalt may be replaced with porous asphalt and/or porous concrete. In addition, the plant palette will include trees and shrubs that aid in carbon sequestration and increase greenery along the 1.6 mile project area. 3 V the project is accessible to the public, herr will appropriate security and safety be provided? Answer. The project site is located in the public right ofwaywith most of the elements below surface and onlytrees and shrubs above ground as with typical medians with vegetation. The Citywill work with code enforcement and local law enforcementto provide the appropriate security and safetyto allow the projectio take root and thrive for years to come. In addition, the Citywill work with the local neighborhood watch programs to include the project area within their scope. Furthermore, the Citywill include building a sense of ownership/stewardship amongst residents through the community outreach activities and on-going communications after completion of the project period. Finally, the Citywill partner with the San Gabriel Valley Conservation Corps to help maintain and monitorthe project area as a keyelementto the operations and maintenance plan. 4 9 the project is part of a larger community wide health initiative/coalition, provide details. Answer. The Project is part of larger strategy to create a safe and healthy community for children and their families. As outlined in the Urban Greening Master Plan requirements, this project will create anew green space, develop a groundwater infiltration system in apart of the city that experiences flooding and excessive run-off, contribute to creating a unifying street tree canopy and fulfill the goal of including a water efficient plant palette. In addition, this project is part of the larger ATP project that will place two bike lanes to accommodate east -west travel, made of permeable surface and a 5' wide section of green path on each side with trees, shrubs and decomposed granite to allow for stormwater infiltration into the bioswale. These green paths will protect the bioswale while creating protected bike lanes. With protected bike lanes, safety issues have been removed and will encourage residents to utilize the bike lanes to increase their physical activity levels. Describe any pubic health agencies or groups involved in developing or promoting the project and any other public health benefits provided by the project. Answer: The Citywill partner with the Los Angeles County Department of Public Health and local healthcare providers such as Kaiser Permanente and Presbyterian Intercom m un ity Hospital' cycling groups including the Los Angeles County Bike Coalition, Day One and Bike SVG; and environmental and water suppliers to develop and promote the project and related health benefits. As outlined in the public outreach plan, the Citywill partnerwith the above listed agencies and local communitygroups to implementthe public outreach plan and incorporate messaging highlighting the public health benefits of the project Innovation: This program gives special consideration to projects that adopt innovative conservation, environmental enhancement, and community involvement approaches into the design and implementation. Describe how the project is innovative and creative. Answer: This project is innovative and creative in that the city is partnering this project with their Active Transportation Project to provide both function and form for flood control, stormwatercapture, tapsl/soarresmm.cagovrPropma MgmUPropmalPretieviSubrit.aspx AppcaknPrelem groundwater recharge and safe active transportation for children and their fames. The design of this projedwill allow cyclists to use the bike lanes immediateiyfoltowing a rain storm bydiverfing water down into the biaswates before the water readies the elevated bike lanes in the middle of the median_ In addition, waterwill not pool on the bike paths as the porous surface will allow stormwater tr= drain down into the bioswafe below. 6a Describe how this project is requili ft an approach that is 'but of the box" (paradigm shift). Answer. The project is looted on a streetwhich has angled parking that the Citywants to retain;. is stated to have bike lanes added under the ATP project; and experiences flooding during each rainstorm. Traditional drainage and stormwater capture tactics will not alleviate the flooding fast enough to minimize impact on parking and cyclists. By redesigning Nines Avenue b include an inverted median with bioswales and permeable surface, the streetwill be concaved to direct the water flow toward the median and into the bioswales. In addition to an "out of the boX'stormwater management tactic, this project is also an "out of the bout'tactic to gaining green space in a built - out community, This project is innovative in its strategyto use the surface level trees and shrubs W create protected bike lanes. As a complementto the larger ATP project, which will place two bike lanes on top of the bioswales to accommodate east westtravel and be made of permeable surface, this projectwill place a 5'wide section of green path on each side with trees, shrubs and decomposed granite to allow for stormwater infiltration into the bioswale. These green paths will protect the bioswales while creating protected bike lanes. With protected bike lanes, safety concerns residents have will have been removed and will encourage them to utilize the bike lanes to increase their active transport and physical activity levels. The protected bike lanes will provide an attractive recreational and physical activityoption for families with children, as well as allow bicycle commuters to travel in safety, therebyleading to increased use of bicycles as opposed to motor vehicles and a subsequent reduction in carbon emissions. 6b Describe how this project might be used as a model, or easily transferred to other communities and/or organteations, or explain the unique conditions in the community that make this project a good fit. Answer This project can be used as a model and easily replicated in other communities as they redesign and modemize their streets. Not only is this project a good fit for the City of Pico Rivera, but it is a good fit for any built -out, urban comm unitythat is hungry for green space and active transportation opportunities with limited options, in need of more stormwater capture, and looking for multi - benefit projects addressing heat island effects and carbon emissions. City staff will design this project as a model for replication and make themselves available to consultwith any comm unity wishing to replicate it in their city, 6c Identify any unique partnerships, design parameters, performance measures, or potential outcomes planned for your project. Answer. As previously outlined, the Citywill partner with community groups and residents to inform design parameters, performance measure and ensure desired outcomes planned forthis projectare achieved. Please see question 1 in the Collaboration and Organizations section for list of partners. 6d Innovative projects can generally satisfy more than two of the minimum statutory requirements. Explain how your project uses an idea or process to achieve the greatest number of environmental benefits beyond the minimum requirements. Answer. This projectachieves the the greatest number of environmental benefits beyond the minimum as it not just a stormwater capture project. This is also an urban greening, climate control and active transportation project This projectwill reduce the heat island effect, diesel particulate maters, numberof vehicles on the road, while increasing carbon sequestration, groundwater recharge and safe active transpiration options by providing protected bike lanes. LEVERAGING FUNDING SOURCES - 1 Identify the source and amount of funds currently committed to the project and expected timing ofil mils_ Msllsoar.reso rtes.ca.goviProposaf_MgrrtlProposdPrevie+ GUmit,aspK i,, i77 7711= t.ille specti'iic dollar amounts for cash cow, in-kind services,volluriteer effort, donated labor and rnaledals, f echdcal expertise, etc. Answer_ As this project coincides with an existing approved and funded active transportation project a" the same corridor and rouse, the City of Pico R-hvem is leveraging $3.9 m bion from an ATP Cycle 2 GrantAward from the State of California Deparirnent ofTransportation- The project budget for that MP projectwas $4.9 million, and the City was awarded $3-9 million. As such, the City has committed to providing additional funds as a local match for both eligible and ineligible costs in an amount of $986,495 (20% of project costs) for the ATP Project Additional in -find dollars services are expected bothvia city staff (plan review, engineering, project management and oversight), as well as through the California Community Conservation Corps and California Conservation Corp. The Urban Rivers project portion forthis overall projectis estimated to cost $1.5 -million. This means thatof the combined projectc ost of $5-5 million, approximatety27% would be made up from funding through Proposition 1 and the Urban Rivers Grant Program. Indicate any other grants where funding has been requested, the requested amount, and the expected notification date. • If funding is not received from other sources, is the requested grant amount sufficient to complete the project? Explain. Answer. As described in question one, above, the City has applied for and received $3.9 million in grant funding fora complete projectthrough the Active Transportation Program Cycle 2 Grant funding via the State of California Departmentof Transportation. Funding forthis project has alreadybeen awarded, and is programmed to coincide with and complete this project The project, while not designed for the purpose of improving water infiltration, stormwater capture, and flood mitigation, would still include green building procedures, curbs and gutters, and native, drought tolerant plant palates. This said, if the Citydoes not receive funding through the Urban Rivers Grant Program, the portion of the projectthatis to be solely dedicated, in a specialized nature, to the mitigation of neighborhood flooding, stormwater capture (permeable asphalt, bioswales, etc.) will not be possible. 3 What other options are available to meet the project objectives if this grant request is not successful? Answer. As described in question two, above, existing funding for the project area was not specifically designed for the purpose of improving water infiltration, stormwater capture, and flood mitigation. That said the funding would still allow for the project to include include green building procedures, curbs and gutters, and native, drought tolerant plant palates. Relative to the funding for the Urban Rivers Grant, however, if the City does not receive funding through the grant program, the portion of the project that is to be solely dedicated, in a specialized nature, to the mitigation of neighborhood flooding, stormwater capture (permeable asphalt, bioswales, etc.) will not be possible. Aprojectto alleviate the flooding in the neighborhoods would need to wait until future funding was made available and/or received. Waiting on funds could cause issues relative to the current project, as a future project would require that the City disturb and/or have to redo portions of the active transportation project that would have already been completed. This is not only inefficient, but also a waste of taxpayer funds. Other problems could also arise due to the flooding in the neighborhoods thatwould go unmitigated, potentially creating a significant public safety hazard. 4 What is the contingency plan for implementation if the project is over budget? Answer: First, and foremost, the goal ofanyprojectis to ensure thatitis delivered both on time and on (or under) budget This proposed project is no different However, should the project come in over budget, the contingencyplan is forthe Cityof Pico Rivera to utilize other budgeted funds for the overall corridorproject, specifically local match dollars, in-kind services, and leveraged grant funds through ATP Cycle 2. i tttpsJ/soar.resairces.ca.gmiProposal Mgrrt/ProposalPreuievAkkn it.aspx 27/28 Application Pre%iew The Proposal Appears to be Complete: You have 0 r ivfetish andsubnttyaur application to SOAR for this RFP- To make the fival submittal of your application scroll to the bottom of the preview I submit page, enter your initials and tick ttvc*Submit Now' button. If you are logged into SOAR prior to the deadline, but do not click the final "Submit NoW button before tlm dead. SGAR willi not accept your appficadmL If you are having problems uploacng attachments, submk your appFca*= in SCM and emag the attachments to s oa r.a dm in@ re sours es.ca.gov Please read the following certficatron and submission statement before submitting the application. I certify under penalty of perjury the following: The information entered on behalf of the Applicant Organization is true and complete to the best of my knowledge; I am an employee of or a consultant for the Applicant Organization and I am authorized to submit the application on behalf of the Applicant Organization; and I understand thatanyfalse, incomplete, or incorrect statements made may resuttin the disqualification of this application. By signing this application, Iwaive any and all rights to privacy and confidentialityof the proposal on behalf of the Applicant to the extent provided bylaw. To submitthis application, please enter your initials certifying the accuracy of the application and dick the "Submit Application" button. If you are not readyto submit your application, please dick on the "Bade to Application" button. Back to Application Submission Date: 10/3/2016 2:09:57 PM Elmer Your Initials: DB Submit Application O 2016 State of California.. onditions of Use I Contact Us I Privacy Policy WApsilsoar_resorrces.ca.goy'oposal_MgntlProposalPreae4Subrrit.aspx 2&028 LOCATION MAP [%** City of Pico Rivera - Project Area Map i F ` w Pmj.aA LE : r y b� .r rc e r• fI Legend Project - Mines Avenue City Boundary uSGs.YYme6 ioa�w.PCmP.NiGN. Ean Jq�eR �El1. Ex�I CM1ie R�.SKWI.F 'R�+VM.�.��p!��'a°��'�°D City of Pico Rivera - Schools and Parks .ms`s • • Olt •�'d �• Pio Pico • a Ann^arda =lementary School Durree •� a Mesrobian StElementary School •�i �O� • Pg^� � �Y e�Vpr North Park ! � �O Middle School �•, Montebello Gardens. ` Elementary School + •�. cce AI roanh RAnr�rito 3• •�•' Elementary Sc 1 Q , m ,• o ■ • Sm :o� 1 ? o 1 • job m South Ranchito C1 Qm o �� Elementary School ! . 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P:ease refer to 1 , i. r SITE PLAN September 30, 2016 Bright ideas for a Sustainable Future State of California California Natural Resources Agency Attn: Urban Rivers Coordinator 1416 Ninth Street, Suite 1311 Sacramento, CA 95814 RE: Mines Avenue Flood Control Through Stormwater Management and Urban Greening Pilot Project To Whom It May Concern: The City of Pico Rivera has a rare opportunity to produce significant savings in water resources by limiting runoff and standing water as a result of neighborhood flooding and poor green infrastructure. Further, Pico Rivera is able to not only reuse precious water resources, but also ensure natural filtration and smart containment techniques to prevent untreated water from entering not one, but two local rivers - the Rio Hondo and the San Gabriel. As you know, under the Urban River Program Guidelines, Projects must be multi -benefit to watershed and urban rivers enhancement projects in urban watersheds that increase regional and local water self-sufficiency. These Projects are required to meet at least two of the following five statutory objectives: Promote Groundwater Recharge and Water Reuse; Reduce Energy Consumption; Use Soils, Plants, and Natural Processes to Treat Runoff, Create, or Restore Native Habitat; and Increase Regional and Local Resiliency and Adaptability to Climate Change. While the City seeks to apply under two of these objectives, there is little doubt that the Project will affect important and appropriate change under all five. The City of Pico Rivera has identified a very specific area that would most benefit from the creation of an urban rivers project. The project includes water saving mechanisms through green infrastructure in medians along Mines Avenue and adjacent areas. These mechanisms include bioswales, catch basins, and other filtration systems (i.e. inverted roadways/permeable asphalt). For a more "complete street" effort, this Project coincides with City's development of a bikeable and walkable community with green infrastructure, limiting water usage along the Mines Avenue Bike and Pedestrian Bridge Project, and mitigate significant neighborhood flooding in adjoining areas. Green infrastructure will divert, treat, and replenish water resources from stormwater and neighborhood runoff, preventing and/or treating water prior to entering the Rio Hondo and San Gabriel Rivers using existing diversion systems/spreading ponds. The project utilizes sustainable native/drought tolerant plants, shrubs, and trees, to limit water usage and/or need for water resources. 24215 Mimosa Drive, Laguna Niguel, CA 92677 page 1 of 2 A DVBE/SDVOSB Firm www.isiOy81Faxn The principles and techniques to achieve sustainable infrastructure have been well addressed by the following_ EPA's Green Streets, Caltrans' Complete Streets, Low Fact Development Center, the Institute of Sustainable Infrastructure, and the Urban Forestry and Urban Greening journal. These sources of information will be combined with successful sample projects in communities like Portland, Oregon; Seattle, Washington; and other cities throughout the nation to produce a viable, sustainable, and economically feasible project. Specific to this project, tree, shrub, and ground cover plant species selection will be based on local jurisdictional lists (USFS/USDA, LADWP, etc.) that address the following: drought tolerance, level of carbon sequestration, insect and wildlife attraction, disease resistance, root invasiveness, maintenance (leaf and flower drop). Special attention will be paid to plantable area and soil conditions to ensure long-term growth and plant health. A thick layer of mulch is also important in creating a long-term healthy environment for plant material. Another aspect of Green Infrastructure involves the reduction of impermeable surfaces and the reduction of the heat island impact of dark pavement. These two elements can be successfully addressed through the use of light colored permeable paving (decomposed granite, GravelPave 2, etc.) and/or drought tolerant ground covers such as U.C. Verde Buffalo grass or Kurapia. Grading of the planting area is also important in minimizing irrigation and rain runoff. Further aspects of Green Infrastructure include the cleansing of rainwater after it has hit the site. Bioswales, which combine plants, and inert materials to cleanse the runoff, are important elements of a sustainable Urban River. Finally, it is expected that the City of Pico Rivera will be responsible for all maintenance and operations. The City will deploy best practices in planting and maintenance and comply with local laws and ordinances. Jim Stebbins, ASLA, LEED AP VP, Sustainable Design Services Illumination Systems, Inc. 24215 Mimosa Drive, Laguna Niguel, CA 92677 A DVBE/SDVOSB Firm www isiDVSE=n Page 2 of 2 a a' GAb i �7��Wlprp� �tli1N„r._ Bd EA d, P i a o M O T- CL C N a U >a` iTc 7 U N aQ o v� m W c U) m m � �+ U W U � m m D y Y j O c m N w m i Os GAb i �7��Wlprp� �tli1N„r._ Bd EA d, P i a o M O T- CL C N a U >a` iTc 7 U N aQ o v� (a LU g w Y m 0 z a d F LU N Z O m .F o u any ueiowa-1 i 9 M O N Q O C N a 11 4' IF GAV POO ,4- "i4vmm -4 I—Ar M. LU CA o CA co z -)CCD 4>1 -01 r- PAIS SUOSSOd r co in ai co m Rd any ueor euoa-i Millux Ave GAV POO 0 CL F - Jr_ 81 C 60 Y 10 d _ Y?2 r 0 W T � O 00 F— W V V i Cb w d Los Angeles County Y.w w mi. N.. 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Orangewood Avenue, Orange, California 92868 (hereinafter referred to as "Consultant"). City and Consultant are hereinafter sometimes referred to individually as "Party" and collectively as the "Parties." RECITALS A. City is a public agency of the State of California and is in need of professional services for the following project: AS NEEDED GRANT WRITING SERVICES (hereinafter referred to as "the Project"). B. Consultant is duly licensed and has the necessary qualifications to provide such services. C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein. AGREEMENT NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. Incolporation of Recitals. The recitals above are true and correct and are hereby incorporated herein by this reference. 2. Services. Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A." 3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement. 4. Compensation. a. Subject to paragraph 4(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit "A." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $100,000.00. This amount is to cover all related costs, and the City will not pay any additional fees for printing expenses. Consultant may submit invoices to City for approval. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. . Additional Work. If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. 6. Term. This Agreement shall commence on the Effective Date and continue through May 14, 2022, unless the Agreement is previously terminated as provided for herein ("Term") with two (2) one (1) year extensions at the City's option. The first option, if exercised, shall be effective May 15, 2022 through May 14, 2023. The second option, if exercised shall be effective May 15, 2023 through May 14, 2024. 7. Maintenance of Records; Audits. a. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City. 8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed. Consultant shall complete the services required hereunder within Term. 9. Dela s in Performance. a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint. b. Should such circumstances occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to 2 resume performance of this Agreement. 10. Compliance with Law. a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement. 11. Standard of Care. Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. 12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City. 13. City Business Certificate. Consultant shall, prior to execution of this Agreement, obtain and maintain during the term of this Agreement a valid business registration certificate from the City pursuant to Title 5 of the City's Municipal Code and any and all other licenses, permits, qualifications, insurance, and approvals of whatever nature that are legally required of Consultant to practice his/her profession, skill, or business. 14. Assiggrnent and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder. 15. Indgpendent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. 16. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section - 3 a. Additional Insured The City of San Bernardino, its officials, officers, employees, agents, and volunteers shall be named as additional insureds on Consultant's and its subconsultants' policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General LiabRity (i) The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following: Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. for the following: (iii) Commercial General Liability Insurance must include coverage (1) Bodily Injury and Property Damage (2) Personal Injury/Advertising Injury (3) Premises/Operations Liability (4) Products/Completed Operations Liability (5) Aggregate Limits that Apply per Project (6) Explosion, Collapse and Underground (UCX) exclusion deleted (7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage (9) Independent Consultants Coverage (iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City, its elected and appointed officials, officers, employees, agents, and City -designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. C. Automobile Liability 4 - (i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non -owned and hired vehicles, in a form and with insurance companies acceptable to the City. (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto). (iii) The policy shall give City, its elected and appointed officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers' Compensation/Employer's Liability (i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. f Minimum Polic • Limits Re aired (i) The following insurance limits are required for the Agreement: 5 Combined Single Limit Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property damage Automobile Liability $1,000,000 per occurrence for bodily injury and property damage Employer's Liability $1,000,000 per occurrence Professional Liability $1,000,000 per claim and aggregate (errors and omissions) (ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. g. Evidence Regj!ked Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25- S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance. h. Policy Provisions Required (i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration. (ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss. C1 (iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to provide waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. i. Oualifyim Insurers (i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements: (1) Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than ANII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Additional Insurance Provisions (i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including, but not limited to, the provisions concerning indemnification. (ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. K (iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor the City Council, nor any member of the City Council, nor any of the officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. k. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. 17. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents, and authorized volunteers free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, (collectively, "Claims") in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project, or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, the City Council, members of the City Council, its employees, or authorized volunteers. b. Additional indemnity Obligalions. Consultant shall defend, with counsel of City's choosing and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected and appointed officials, employees, agents, or authorized volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Consultant shall also reimburse City for the cost of any settlement paid by the City, its elected and appointed officials, employees, agents, or authorized volunteers as part of any such claim, suit, action or other proceeding. Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its elected and appointed officials, employees, agents, or authorized volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to 8 insurance proceeds, if any, received by the City, its elected and appointed officials, employees, agents, or authorized volunteers. 18. California Labor Code Requirements. Consultant is aware of the requirements of California Labor Code Sections 1720 et sect. and 1770 et sea., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. 19. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same. 20. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 21. Termination or Abandonment a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days' written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. 0 22. Attorneys' Fees. In the event that litigation is brought by any Party in connection with this Agreement, the prevailing Party shall be entitled to recover from the opposing Party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing Party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. The costs, salary, and expenses of the City Attorney's Office in enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the purposes of this Agreement. 23. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant's professional services occurs, Consultant shall, at no cost to City, provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction. 24. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect. 25. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 26. Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon -payment in full for the services described in this Agreement, be furnished to and become the property of the City. 27. Organization. Consultant shall assign Thao Le as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City. 28. Limitation of Agreement. This Agreement is limited to and includes only the work included in the Project described above. 29. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to the following addresses and shall be effective upon receipt thereof: CITY: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, -CA 92401 Attn: "City Manager" CONSULTANT: KOA Corporation 2141 W. Orangewood Avenue Orange, CA 92868 Attn: Min Zhou Deputy CEO — Principal -in -Charge 10 With Copy To: City of San Bernardino Vanir Tower, 290 North D Street San Bernardino, CA 92401 Attn: City Attorney 30. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant. 31. Equal Opportunity Employ. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 32. Entire Agreement. This Agreement, including Exhibit "A," represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement. 33. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect. 34. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void. 35. Non -Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 36. Time of Essence. Time is of the essence for each and every provision of this Agreement. 11 37. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 38. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement. 39. City's Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects. 40. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 41. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement. 42. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement. [SIGNATURES ON FOLLOWING PAGE] 12 SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND KOA CORPORATION IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF SAN BERNARDINO A j?proved By. Teri Ledoux Acting City Manager Approved as to Form: ****Approved Form**** Gary D. Saenz City Attorney Attested By: Georgeann anna, MMC City Clerk 13 CONSULTANT Signature sT-aef+ arsE Name Title V.P KLA REQUEST FOR PROPOSALS FOR AS NEEDED GRANT WRITING SERVICES CITY OF SAN BERNARDINO JANUARY 10, 2018 TABLE OF CONTENTS SECTION 1: VENDOR COVER LETTER SECTION 2: BACKGROUND AND PROJECT SUMMARY SECTION 3: METHODOLOGY Implementation Plan Description of Efforts Project Schedule Description of Specific Tasks SECTION 4: STAFFING Organizational Chart SECTION 5: QUALIFICATIONS Percentage of Pursuits Technical Compentency Local Experience Fiscal Stability Five References SECTION 6- FEE PROPOSAL SECTION 7: INSURANCE SECTION 8: LITIGATION APPENDIX Staff Resumes Sample Writings Lii r yr .1 -um 1 2 2 12 17 20 20 2141 W. Orangewood Avenue, Orange, C T. (714) 573-0317 1 F: (714) 573-95341 wN MONTEREY PARK ORANGE ONTARIO 5 As a firm principal, I am authorized to make representations for the firm. Please contact our project manager, Thao Le at (714) 573-0317 or tleftoacorp.com if you wish to discuss this proposal further. Thank you for the opportunity to propose on this RFP. Sincerely, Min Zhou, PE Deputy CEO 1 Dear Mr. Slobojan: Mr. Jim Slobojan Procurement Services KOA is excited to respond to the City of San Bernardino's RFP for Manager As Needed Grant Writing Services. We have developed a strong City of San Bernardino reputation for planning, designing, and implementing innovative 290 North D Street engineering projects for the past 30 years and are extremely proud San Bernardino, CA 92401 to include grant writing and grant management to our portfolio. We have enjoyed working with public agencies to find and win federal, state, regional, and local funding sources for planning, FROM engineering, and construction projects. KOA boasts several integral Ms. Min Zhou strengths that make us an ideal partner in providing grant writing Principal -in -Charge services. mzhou@koacorp.com T: (714) 573-0317 Since 2013, KOA has secured $62 million dollars through 19 grant F: (714) 573-9534 applications for cities and counties across Southern California. Our staffs' familiarity with federal, state, regional, and local funding program requirements enable us to prepare clear and RFP/RFQ advantageous grant applications write-ups for potential projects. Request for Proposals for Our engineers ensure that projects conform to relevant state As Needed Grant Writing and federal guidelines, and will be sufficiently justified in funding Services amount. KOA will employ existing document templates, inter- agency contacts, and our accrued database of GIS information to assist in grant application narratives. DATE January 10, 2018 Our recent experience preparing a SSARP report and two HSIP grant applications for the City have extensively expanded our familiarity with the needs and goals of San Bernardino. As a firm principal, I am authorized to make representations for the firm. Please contact our project manager, Thao Le at (714) 573-0317 or tleftoacorp.com if you wish to discuss this proposal further. Thank you for the opportunity to propose on this RFP. Sincerely, Min Zhou, PE Deputy CEO 1 SECTION 2: BACKGROUND AND PROJECT SUMMARY KOA Founded in 1987, KOA is a leading provider in traffic engineering, transportation planning and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. The hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/construction managers, and construction inspectors. With four offices located in Southern California, KOA has provided engineering services for some of the largest public works and transportation planning projects throughout California. LOCATION OF OFFICES Monterey Park Orange Ontario San Diego SECTION 3: METHODOLOGY. The City of San Bernardino has a compact, grid street system with low density residential surrounding a commercial and office urban core. It is defined and constrained by a network of highways, roads, streets, waterways, and railways that move its residents and goods. The City is 62.42 square miles with approximately 681 centerline miles of roadway and nearly 300 City - owned traffic signals. The historical emphasis of transportation planning efforts has been primarily auto -centric, with increasing amounts of accommodations for other modes including via planning processes such as the countywide Non -Motorized Transportation Plan. Some of existing conditions that may be present for planning in the City of San Bernardino include the following: K?A TYPES OF SERVICES Civil Engineering Traffic Engineering Transportation Planning Active Transportation Highway & Transportation Design Program Management Construction Management YEAR FOUNDED 1987 FORM OF THE ORGANIZATION S Corporation • Transportation mode is dominated by automobile • Very limited existing AT infrastructure that provide safe and direct pedestrian routes and bikeways • High speed roadways create an unsafe environment for biking or walking • Many collisions occur at night and due to limited street lighting • Public participation may be low due to working schedule conflicts • Engagement and outreach to low income and non-English speaking population are a necessity The City of San Bernardino is seeking qualified firms to provide on-call, as -needed grant support for assigned projects. Scope of services MING SE�:`A("F 2 CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY may vary from providing individual components of a grant application, such as providing exhibits, to preparing an entire grant application package and coordinating with City and granting agencies throughout the process. Granting pursuits will also range, including but not be limited to the following: 1. Capital Improvement and Public Works Infrastructure Development Projects 2. Active Transportation/Mobility 3. Traffic Engineering 4. Public Safety 5. Energy Efficiency and Sustainability 6. Economic Development 7. Parks and Recreation Programs 8. Housing Programs 9. Technology 10. Homelessness Solutions KOA has successfully assisted many agencies in obtaining various types of grant funding. We are most knowledgeable in grants related to the categories listed below and have won a combined $62 million over 19 grants, for 16 public agencies, including $250,000 in SSARP funding for the City of San Bernardino in 2016. We are well-prepared to write grants for the City of San Bernardino in several of the requested RFP categories. KOA is prepared to complete these and other transportation planning and engineering related grants on behalf of the City. • Capital Improvement and Public Works Infrastructure Development Projects o Caltrans ATP Grants o TIGER grants o Highway Safety Improvement Program (HSIP) • Active Transportation/Mobility o Caltrans ATP Grants o Caltrans Sustainable Transportation Planning Grants • Traffic Engineering KLA o Highway Safety Improvement Program (HSIP) o Local Partnership Program Public Safety (SSARP) o Systematic Safety Analysis Report Program (SSARP) Energy Efficiency and Sustainability o Caltrans Adaptation Planning Grants o SCAG Sustainable Communities Grant o Environmental Enhancement and Mitigation Program o California Natural Resource Agency Urban Greening Program Parks and Recreation Programs o Cal River Parkways On the following page is a table summarizing KONs awarded funding pursuits for multiple agencies. ►J�1=�fi L� I;r r,+ �r-:i i ���«:� �.I"h`,F��i 3 CITY OF SAN BERNARDINO LA K SECTION 3: METHODOLOGY Grant Name Metro Call for Projects Grant DEs-_np- c- Bike Blvd Improvements Agency City of Long Beach �.jndirig Leve County Date 1/31/2011 Amount $416,000 Metro Call for Projects Bike Improvements City of Long Beach County 1/31/2011 $590,820 Metro Call for Projects Street Improvements for Pedestrians City of Long Beach County 1/31/2011 $1,463,968 EEMP Interchange Landscape Environmental Improvements City of Pomona State 9/9/2011 $350000 HSIP Cycle 6 Signal System Upgrades City of Banning State 7/26/2013 $357,700 Metro Call for Projects Ocean Blvd Bike and Pedestrian Path Port of Long Beach County 1/30/2015 $4,124,819 ATP Cycle 2 Bike and SRTS Improvements City of Banning State 6/1/2015 $1,082,000 ATP Cycle 2 Multi -Use Trail City of Moreno Valley State 6/1/2015 $1,431,000 ATP Cycle 2 Grand Avenue Multi -Use Trail City of Wildomar State 6/1/2015 $1,223,000 ATP Cycle 2 Pier!/South Water Front Bike and Pedestrian Path Port of Long Beach State 6/1/2015 $2,0001000 ATP Cyde 2 Ocean Blvd Bike and Pedestrian Path Port of Long Beach State 6/1/2015 $4,000,000 HSIP Cycle 7 Signal Timing/ITS Hardware City of South Pasadena State 7/27/2015 $315,900 MSRC Clean Air Grant City of Wildomar Regional 8/10/2015 $500,000 SSARP Sign Imrentory City of South Pasadena State 3/21/2016 $200,000 SSARP Signal; Lighting, and Sign Inventory City of San ISemardino State ATP Cyde 3 Juan Bautista Mufti -Use Trail City of Moreno Valley State 6/7/2016 $3,182,000 SCAG SPG Program Active Transportation Plan City of Wildomar MPO 6/7/2016 $249,700 HSIP Cycle 8 Pedestrian Signal Heads City of Yorba Linda State 8/12/2016 $250000 ATP Cycle 3 Augmentation Apple Valley South - Safe Routes to School Town of Apple Valley State 7/1/2017 $3,400,000 Caltrans local Partnership Program Alder Avenue and Randall Avenue Roadway Improvements Project City of Rialto State 1/30/2018 $4,582,293 Caltrans Adaptation Planning Grant City of Rialto Climate Adaptation Plan with Transportation Intee ration City of Rialto State 2/23/2018 $395,400 ATP Cycle 4 111th Street and Flournoy Elementary Schools Safety Improvements Project LADOT State 7/31/2018 $5,600,000 ATP Cycle 4 Liechty Middle and Neighborhood Elementary Schools Safety Improvement Pro ect LADOT State 7/31/2018 $29,000,000 ATP Cycle 4 Terra Vista Drive Safe Routes to School Infrastructure Implementation City of Rialto State 7/31/2018 $662,371 ATP Cycle 4 Alexandria Avenue Elementary School Neighborhood Safety Improvements Prollect LADOT State 7/31/2018 $4,480,000 Twentynine Palm Safe Routes to School Infrastructure Implementation Twentynine Palm State 7/31/2018 $1,484,498 HSIF r_yde 9 City of San Bernardino Sar bernacnrro Federal /317"2411.8 55,430,2 HSIF+ Acte 9 City of San Bernardir[o San 6eina,r^,ino Federa 8/31/2018 ,341, $1,19Q000 HSIP Cys. City of Twentynine Palms Twentynine Palm Federal HSIP Cycle 9 City of Anaheim Anaheim Federal 8/31/2018 $2,372,100 HSIP Cycle 9 City of Anaheim Anaheim Federal 8/31/2018 $25=0 HSIP Cycle 9 City of Desert Hot Springs Desert Hot Springs Federal 8/31/2018 1 $159,570 HSIP Cycle 9 City of Desert Hot Springs Desert Hot Springs Federal 8/31/2018 $107,460 HSIP Cycle 9 City of Desert Hot Springs Desert Hot Springs Federal 8/31/2018 $206,30D SECTION 3: METHODOLOGY KOA takes much pride in the work we've performed for public agencies and their grant pursuits. We have dedicated much time to understanding not only the needs of certain grant requirements, but also the background and special characteristics of each project. The KOA project team will tap into our experiences in grant writing, grant management and research, transportation engineering, and transportation planning to achieve project goals and expectations. Our goal is to produce applications that exceed the grant requirements and City's expectations. Each project and grant application will come with its own set of purpose, scope, and requirements that will present different challenges and opportunities. We will identify disadvantaged communities, understand collision factors, perform traffic studies, and determine cost/ benefit ratios (common requirements for the Active Transportation Program and other transportation planning and engineering related grant applications). Our in-house engineers can assist with project -specific engineering details such as engineering concepts, cost estimates, scheduling, and right of way needs. The full scope of services to provide winning quality grant write-ups and exhibits is described below. The Implementation Plan provides KOA's technical approach toward providing on-call grant writing services to meet the City's needs. PROPOSED IMPLEMENTATION & WORK FLOW Task 1: Project Administration & Management 1.1 Project Launch and Administration With 30 years of experience in the transportation field, the KOA team is well-qualified to execute the required tasks discussed in this Scope of Work. As such, the KOA team will provide all KLA services necessary for execution. This includes: • Project management, administration, and coordination • Staff needed to plan, organize, direct, supervise, control and coordinate the administrative aspects of the project Upon authorization to proceed, KOA will organize, attend, and lead a kick-off meeting with the City of San Bernardino to initiate the on-call services. The goal of the kick-off meeting will be to: • Review project goals and objectives; • Review scope of services; • Discuss projects to seek grant funding for; • Establish core project team, staff communication, meeting schedules, and project management process. The kick-off meeting will establish expectations and a path toward successful project execution through the discussion of goals, objectives, schedule, and opportunities. KOA will prepare and circulate a draft agenda. Following the kick- off ickoff meeting, KOA will provide meeting notes and action items resulting from the kick-off meeting. Deliverables • Project Kick -Off Meeting • Meeting Agenda • Project Timeline/Schedule • Meeting Minutes 1.2 Project Status Meetings/Conference Calls During the months when KOA is preparing the grant application(s), we will set up more frequent conference calls or meetings as necessary to assess the competitiveness of each project, develop compelling narratives to respond the grant application(s), acquire data to support the narratives, and obtain documentations/ signatures needed to complete the grant .1TIN L-K\/ICFS 4 CITY OF SAN BERNAR NO SECTION 3: METHODOLOGY application(s). We anticipate the meetings to be comprised of mostly conference calls. 1.3 Accounting/ Invoicing KOA will develop and submit complete monthly invoice packages to San Bernardino in a timely manner. The invoice packages will include information such as hours spent per task, hours budgeted for each task, cumulative hours used to date, remaining budget by task, total amount billed and a progress report. Deliverables • Monthly invoices with progress reports Task 2: Develop Grant Funding Strategy 2.1 Prepare Strategic Work Plan KOA will prepare a Strategic Work Plan for the on-call services. The Strategic Work Plan will include detailed strategies for refining the scope of projects to meet grant requirements, and developing a method to clearly tackle and address each grant application. The Strategic Work Plan will include typical strategies used to develop narratives, graphics, and figures for each of the grant opportunities. It will also detail the process of completing outreach to stakeholders and the general public, including a description of outreach activities that the City could complete prior to the grant application in soliciting feedback from these stakeholders. It has become clear in the process of completing different grants that Cities which solicit feedback about projects ahead of time are at an advantage, especially projects with a planning focus. The work plan will include a detailed breakdown of the roles accomplished by the consultant in comparison to roles accomplished by KOA. Typically, the City is responsible for providing relevant data, all necessary signatures, letters of support, and recommended contact persons. CITY OF SAN BERNARDINO KO,vA The City should also be responsible for compiling the following data and sending to KOA as available. Relevant prior planning work, including City council agendas, prior community meetings, prior planning documents All relevant data, including any of the following available: o School information o Neighborhood information and boundaries o Land use o Existing and proposed bicycle facilities o Collision data o Transit routes and stops o Vehicular Average Daily Trips (ADTs) o Speed limits o Street classification o Physical activity levels 2.2 Grant Research KOA is well -versed with the wide variety of funding opportunities available for Public Works projects. As an added value task, we will research potential grant opportunities for the City to pursue in order to maximize its funding potential. We have already developed a database of funding opportunities categorized by federal, state, regional, and local sources for our planning projects and internal use. KOA will use this database as a starting point to explore additional funding sources. Funding sources shall complement City project needs and allow for adequate time to prepare the grant application. The chart on the following page is an example of the funding sources identified for the Morongo Basin Active Transportation Plan that drew from the database. We will document key information regarding each application such as Call for Projects dates, Project Deadlines, qualified SECTION 3: METHODOLOGY projects etc. On behalf of the Department, KOA will participate in funder -sponsored calls and presentations to understand grant program requirements. KOA will present the findings to the City at the monthly status meetings. Deliverables • Attend funder -sponsored calls and presentations • Presentation of grants database • List of granting sources 2.3 Project Evaluation and Refinement Prior to beginning work on each grant application, it is important to complete a preliminary evaluation to predict the scoring potential and overall chance of success for each proposed grant project. Grant applications typically have a scoring guide that accompanies each section and/or question. Based upon each section and/or question, KOA will conduct preliminary analyses to screen projects. One advantage KOA holds over other firms specialized in grant writing is that we have in-house professional engineers to ensure that the proposed projects conform to relevant state and federal guidelines and can be sufficiently justified for the grant funding requests. KOA transportation engineers are experts in adherence to such guidelines, serving an integral advisory role in all our planning grant application process. For instance, the Active Transportation Program calls for collision analyses to identify how many parties were involved in the collisions, as well as, the severity of the collisions. It also focuses on assisting disadvantaged communities. If a potential project would address an area that has high collisions, and it's located in a disadvantaged community, it can be a good candidate for an ATP application. Similarly, the success of HSIP typical benefit/cost ratio grants is highly predicated on the existing number of collisions located at the proposed improvement site. A preliminary analysis can potentially save the City work hours preparing applications that are likely to not be successful. Deliverables • Refinement of grant projects Task 3: Application Development The tasks below reflect KOA's overall approach to ensure the preparation of high-quality grant applications. We start this process by requesting all data, reports, and graphics relevant to the project. After reviewing the information, a meeting/conference call will be scheduled with the City to discuss our understanding of the project, and our approach to preparing the application. We provide a timeline that includes deadlines for milestones such as draft write-up, graphics production, project schedule, project cost estimation, receipt of support letters, City review schedule, and final submission. 3.1 Preparation of the Narrative From our experiences with preparing grant applications, we have developed a basic framework towards developing successful applications. The efforts discussed below are pivotal in constructing meaningful and competitive narratives. At KOA, we believe that efficient facilitating and active listening are integral parts of successful project execution. Once the project team has narrowed down a list of projects and the grant programs to go after, KOA can facilitate a stakeholder meeting where attendees will be given an opportunity to provide their initial input about each project if the City has not sought stakeholder input about these projects yet. - R111ING '�F�:RVICIS 6 CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY Discussion topics include project need, potential narratives, stakeholders who support or oppose the project(s), political interest and involvement, public comments, relevant plans that support the project, and many more. This initial set of inputs is instrumental in developing a strategy and narrative response for grant applications. In certain applications such as the state Active Transportation Program and SCAG Sustainable Communities Grant, the grant applications involve a public participation and planning component, both in terms of including a plan for public outreach in the grant proposal and soliciting public feedback prior to completing the grant proposal. As a starting point, most grants will ask for Letters of Support from relevant stakeholders, including schools, school district, parent - teacher organizations (PTOs) elected officials, advocacy groups, non-profit organizations, and neighborhood associations. KOA will work together with the City to provide templates for Letters of Support. The team will also work with the City to circulate these letters to key stakeholders, and assist in managing the process. It is also useful to discuss the outcome of the public outreach meetings/events from the project or other relevant projects such as the development of the local City plans or related projects. These meetings showcase the extent of the outreach conducted and the community support. KOA can also setup and complete a brief outreach event prior to the grant application if there is sufficient time and resources. For instance, KOA can setup a booth at a pre-existing City event and conduct a brief survey to solicit initial feedback. KOA has many staff experienced in outreach, including bilingual KLA staff, making this task easy to add to the process of grant preparation if necessary. KOA can also setup more traditional meetings with major stakeholders, such as SBCTA, Caltrans, or school districts, if their support is crucial to maintain in order to have a successful project. Having the necessary data available on hand will be invaluable in telling a compelling narrative. Most applications are only considered competitive with sufficient data to backup claims. After we receive the initial input, KOA will create a Data Request Memo while simultaneously beginning the process of gathering other relevant data. Since we have previously collaborated with the City of a variety of projects, KOA has already collected many datasets pertinent to San Bernardino. As such, we have already obtained a fair amount of data to begin with, which will allow our team to focus our time and resources on obtaining additional datasets, the narrative, and application development process versus entirely on data collection. Some of the most widely utilized datasets that we have used in other grants include: • GIS data: Schools, school attendance boundaries, existing pedestrian and bicycle infrastructure, disadvantaged communities, greenhouse gas emissions • Bicycle and pedestrian collisions • Police citation and enforcement reports • Speed limits • Traffic counts • Photos of existing conditions • Approved plans, technical studies, master plans or other studies that reference the project • Summaries of public outreach- completed C -IRAN' 7 CITY OF SAN ERNARDINO KLA SECTION 3: METHODOLOGY After obtaining the necessary data, KOA will conduct analyses that will support the narrative for each grant application. The KOA Data Analysis team is well-equipped to perform analysis to identify and extrapolate information about disadvantaged communities, determine the potential for increase walking and biking activities, demonstrate how the projects will improve public health, and calculate the benefits to cost of projects; these factors play significant roles in contributing to many successful grant applications. We have also developed in-house tools and models for some of the required analyses, with the Collision Analysis Tool being the most refined. Th map below is an example of how KOA utilized our analytical capabilities to combine data on disadvantaged communities with collision data to tell a more meaningful narrative. . AUSD SchwL wAhrn G.fy of LA _49h1ry;blo at AB 23SO OVZ and LECs sad•ento�tc lr=.� 4 y� �YIIF� �1ll�l• lilt, �t . AUSD SchwL wAhrn G.fy of LA _49h1ry;blo at AB 23SO OVZ and LECs sad•ento�tc r��. ,, SL=E , t J� g CITY OF SAN BERNARDINO lr=.� 4 y� �YIIF� �1ll�l• lilt, r��. ,, SL=E , t J� g CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY In many grant applications, projects that reference other local and regional documents prove to be more competitive. A narrative that incorporates this feature demonstrates the project's contribution to the greater local and regional needs. KOA will review how project goals align with local and regional documents. We will include links that will easily direct grant reviewers to relevant plans, as well as, include excerpts of studies, reports, and other data that support application responses. Deliverables • Letter of support: template, coordination, and management • Review of outreach from City events • Coordination with relevant entities as requested by the grant program • Data collection • Data analysis • Review of local and regional plans 3.2 Grant Specific Logistics & Graphic Visualization In addition to the narrative, the grant applications will likely include other components that warrant attention. Items such as project schedule, funding requested, and external funding sources are common components in a grant application; these items need to be addressed early on in the project. Many Caltrans grant applications will likely include a Project Programming Request (PPR) form, as well as a list of application attachments. At the status meetings, we will discuss strategies to meet these requirements. Our engineers have experience implementing design projects under a grant -funded schedule. KLA We use this knowledge, combined with our design background, to identify realistic schedule that meeting design and grant submittal requirements. For instance, we know that obtaining environmental clearance can be a lengthy process. As such we build in additional time for this process since final design cannot progress without it. Cost estimation and budgeting are important components of the grant preparation process. KOA maintains a cost estimation tool with up-to-date construction costs for a variety of typical infrastructure improvements. These will be used to come up with realistic cost estimates for the project. Staffing costs, both from the City and from consultant maintained by a proposed project, are also important components to consider in any proposal. KOA participates in a wide variety of engineering and planning projects and is able to propose rates that are competitive but include reasonable compensation to cover costs. It is important to note that eligible project costs vary by grant; some will fund City staffing costs, while for others this cost will have to be omitted. Graphically -appealing yet informative maps, figures, charts, and tables play an important component towards a more competitive application. The graphics will provide support for the narratives since it shows the grant reviewer what the project is about, rather than merely describing it. Aesthetically -pleasing charts and tables, either through infographics, fact sheets, or as stand-alone figures, can better communicate data than using text alone. Well-designed maps, complemented with short text, can convey copious amount of spatial data. Meanwhile, pictures and 3D renderings put the V. ' 9 CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY projects in their site-specific context, thus offering the grant reviewer an opportunity to visualize projects after completion. We will collaborate with the City to develop visually- appealing graphics to be utilized for the grant applications. Examples of the different types of graphics that KOA produced for previous projects are shown below and on the following page. An example of a 3D graphic KOA produced is shown below. Deliverables • Project Programming Request (PPR) form Project schedule • Narrative for requested funding and external funding sources • Completed set of attachments • Aesthetically -pleasing visuals that support applications 3.3 Preliminary Draft Applications After application materials are prepared, KOA will develop draft grant applications. KOA peer and senior staff will QA/QC all materials prior to submittal for review. Reviews will ensure that all applications have fully addressed the grant guidelines and include all required forms and information. Reviews may also result in internal recommendations to enhance the application. Even basic information such as number of application copies and method of submitting )A k applications are looked into again. Once the draft grant applications are complete, KOA will upload them onto a file -sharing service for the City and other key stakeholders to review. We will conduct meetings with the City to discuss the draft applications via conference call or in person. KOA will provide ample review time of each section of the application. We will also reach out to the funding agency as needed to clarify grant application questions. Throughout the grant writing process, we will be transparent with the City and notify the project manager of any concerns or roadblocks along the way. We will establish an open line of communication through face-to-face meetings, phone calls, and emails as needed. Deliverables • Preliminary draft applications • Follow up meetings 3.4 Revise and Submit Applications Based upon the comments received from the City, KOA will prepare the final draft grant applications. The final draft grant applications will contain all relevant products for each application, and ensure that all applications have a consistent labeling and presentation format in order to provide a single, cohesive application package. KOA will provide print copies of the final grant applications to the City Project Manager for final review. Upon receipt of final comments from the City Project Manager, KOA will develop final grant application packages. The packages will be printed and delivered to the City Project Manager for signature. Depending on application guidelines, KOA will submit completed applications electronically and/or via postal mail. Should electronic submittal be necessary, T 10 CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY KOA will provide the City Project manager with confirmation for electronic submittals. Deliverables • Final drafts of applications for submittal • Submittal of applications • Confirmation of electronic submittal Task 4: Project Close -Out Following the conclusion of this contract, the KOA team will hold a debrief meeting with City staff to discuss the lessons learned. At the debrief meeting, we will also identify a list of final work products that the City would like to receive. After the meeting, KOA will provide the City with the list of editable electronic files and final package for each application. Deliverables • Debrief meeting • Editable electronic files • Final work products for each application TASK SCHEDULE AND DELIVERABLES We will take every effort in expediting the grant writing process to allow for ample City and stakeholder reviews. Preparing a grant typically takes approximately 5-8 weeks depending on the complexity and level of detail required. The process of preparing the grant should start with a kickoff meeting between the City and all applicable KOA staff to go over expectations, review current project status and conditions, and clarify the tasks for which the City is to be responsible. These usually involve the procurement of data and existing plans and contact with stakeholders, with the appropriate assistance of KONs expertise in each case. The first week should also include the first outreach to third parties and other agencies for either information or letters of support. The following two to three weeks should be spent KLA preparing the grants. KOA will prepare drafts of all narratives and create draft figures, exhibits, and graphics as appropriate to the grant. KOA will also make any calculations necessary to proceed, including benefit -to -cost ratios if applicable. Draft information will be submitted to the City for review. The City will typically be given approximately one week to review the information and provide comments to KOA staff. KOA will typically incorporate all changes and respond to the comments within another week and send to the City for final review at least a week before submittal. With City consent KOA is prepared to submit the final package to the grant agency on behalf of the City. Below is a detailed breakdown of tasks, schedule, and deliverables we can anticipate for the various grant applications. A typical schedule is also provided. This schedule may range with each application. F I I! CITY OF SAN BERNAKUINU KLA SECTION 3: METHODOLOGY r. f 1 NG SMVICf S CITY OF SAN BERNARDINO KOA Task Subtask & Schedule.. - Project Launch & Administration Project Kick -Off Meeting • Project Status Meetings/ Conference Calls Agenda 1: Project Implementation & Management • Accounting/Invoicing Project Timeline/Schedule Meeting minutes Monthly invoices with progress reports • Prepare Strategic Work Plan Attend funder -sponsored calls and presentations 2: Develop Grant Funding Strategy ' Grant Research Presentation of grants database • Project Evaluation and Refinement List of granting sources Refinement of grant projects Letter of support template, coordination, • Preparation of the Narrative and management • Graphics and Exhibits Review of outreach from City events Coordination with relevant entities as • Preliminary Draft Applications requested by the grant program • Revise and Submit Applications Data collection Data analysis Review of local and regional plans Project Programming Request (PPR) form • Project schedule 3: Application Development Narrative for requested funding and external funding sources Completed set of attachments Aesthetically -pleasing visuals that support applications Preliminary draft applications Follow up meetings Final drafts of applications for submittal Submittal of applications Confirmation of electronic submittal Debrief meeting 4: Project Close -Out Debrief meeting & final work products Editable electronic files Final work products for each application r. f 1 NG SMVICf S CITY OF SAN BERNARDINO SECTION 3: METHODOLOGY SECTION 4: STAFFING Our grant application team is comprised of experienced planners and engineers having technical analysis, graphics production, grant writing, and project estimation experience. Our team will be led by Min Zhou, PE (principal -in -charge) and Thao Le (Project Manager), both of whom possess extensive experience in transportation planning and engineering. We also have a plethora of supporting in-house staff with planning and/or engineering backgrounds. Support staff have assisted on a variety of grant -related tasks listed below and are assigned to the following categories in the table below: • Technical grant writing for mobility, active transportation, safety, and recreation -related grants • Analyzing economic, socioeconomic, safety, and health data • Producing impactful graphics and project concepts ■ Cost estimating and scheduling • Completing post -award reports • Coordination among the grant agency and the client T 12 CITY OF SAN _:::RNARDINO 2019 PROJECT SCHEDULE PROJECT 1.1 Project Launch and Administration 1.2 Project Status Meetings/Conference Calls (As Needed) w 1.3 Accounting/lrnoicing _ TASK 2: DE'VELOP GRANT FUNDING STRATEGY 2.1 Prepare Strategic Work Plan 2.2 Grant Research (As Needed) 2.3 Project Evaluation and Refinement 3.1 Preparation of the Narrative 3.2 Grant Specific Logistics & Graphic Visualization 3.3 Preliminary Draft Application 3.4 Revise and Submit Application I L 4.1 Project Debrief Meeting KOA Grant Team Tasks CityReview Deliverable (meetings/ draft applications /final applications) SECTION 4: STAFFING Our grant application team is comprised of experienced planners and engineers having technical analysis, graphics production, grant writing, and project estimation experience. Our team will be led by Min Zhou, PE (principal -in -charge) and Thao Le (Project Manager), both of whom possess extensive experience in transportation planning and engineering. We also have a plethora of supporting in-house staff with planning and/or engineering backgrounds. Support staff have assisted on a variety of grant -related tasks listed below and are assigned to the following categories in the table below: • Technical grant writing for mobility, active transportation, safety, and recreation -related grants • Analyzing economic, socioeconomic, safety, and health data • Producing impactful graphics and project concepts ■ Cost estimating and scheduling • Completing post -award reports • Coordination among the grant agency and the client T 12 CITY OF SAN _:::RNARDINO SECTION 4: STAFFING I ORGANIZATIONAL CHART ihao Le, EIT Min Zhou, PE Mi= EXHIS71S & CONCEPTSis Martin Varona, PE Harold Arzate Assistant Engineer Assistant Planner Grant Writer I Data Analyst Exhibits I Data Analyst Cost Estimation I Project Scheduling I Concept Graphics Sean Reseigh Mengzhao Hu Senior Planner Grant Writer I Data Analyst Jenny Yu Assistant Planner Grant Writer I Data Analyst Zachary Popp Assistant Planner Grant Writer I Data Analyst Assistant Planner GIS Specialist I Data Analyst Stephen Bise, PE Senior Engineer Cost Estimation I Project Scheduling Alan Yasuda, E T Assistant Engineer Cost Estimation I Project Scheduling I Concept Design KLA At least three personnel are assigned to each grant. The project manager is responsible for reviewing all materials completed for the application and coordination regarding overall project needs. An assistant planner/engineer is responsible for preparing the application and detailed coordination with City staff to receive appropriate project data and documentation and field answers to questions that arise when completing the grant. Typically an additional person skilled in GIS and/or Adobe software is also to provide graphic support and prepare exhibits. Because KOA is a full service planning and engineering company, we have several staff members with a high degree of expertise in specific grant -relevant subjects, including collision analysis, signal warrants, countermeasure selection, project prioritization, and cost estimation. - _ _ _ ilif;c; �FF'IrPS ---_-— -°W 13 CITY OF SAN BERNARDINO SECTION 5: QUALIFICATIONS To facilitate ease of correspondence and maintain a shared understanding of project status, KOA maintains a project web -based collaborative platform in Sharepoint and a file hosting platform like OneDrive. Files uploaded to OneDrive can include tables, factsheets, GIS shapefiles, and maps. Older files can be easily archived, ensuring that only the most updated information is in use. Sharepoint allows all grant staff at KOA to actively collaborate on the same document and provide continuous feedback on project narratives. If desired, City staff may also use Sharepoint to provide regular feedback. Alternatively, KOA accommodates Cities who prefer to make their edits in a Word file via a typical weeklong review process and to incorporate these edits into the living document. An essential part of the grant preparation process is coordinating with stakeholders. Depending on the type of grant, these often include local municipal agencies (police, fire, library, parks, etc.), schools, and foundations or volunteer organizations. It can also include regional agencies, SBCTA and Caltrans District 8 are examples of critical agencies whose support is often required or strongly recommended in the process of preparing grant applications. Because of the need for support and/or relevant information from each of these agencies, it is critical to make reaching out to other agencies the very first step in the grant writing process. The consultant's first task is to prepare all necessary templates and requests for contact to outside agencies. This allows ample time to allow other agencies to respond to requests and gives the City opportunities to reach out to parties that fail to respond to requests for information. The project team should take a two-sided approach to avoid situations where relevant stakeholders do not provide expected KLA information or support. The first is to have a backup plan for collecting and analyzing data that does not involve the use of outside databases. Demographic data, road shapefiles, and collision data are all available at publicly accessible locations online. The second is to come in contact early, as frequently as necessary, and at the other agency's best convenience. If an agency's support is sought, it is best to think about what potential concerns may arise when asking any agency for support ahead of time. The majority of our experience in preparing the below grant applications have involved submitting via the grant's website or to the physical headquarters. We believe, however, that our team can quickly familiarize with the grant application submittal process under Grants.gov. A sample writing from the recent ATP Cycle 4 applications is provided in the Appendix for your reference. We are happy to provide more samples upon request. PERCENTAGE OF PURSUITS Our grant pursuits have consisted mainly of federal, state, and regional funding. The table below identifies the percentage of pursuits on these levels. !A Percen.-L of Past Projects Federal 40% State 40% Private Foundation 0% Corporate 0% Technical Assistance 1 20% TECHNICAL COMPETENCY We have a strong network of tools and software to support our preparation of grant write-ups, exhibits, data analysis, and cost estimation. 14 OF SAN.ERNARDINO SECTION 5: QUALIFICATIONS Below is a list of in-house resources that we may use: Write-ups: • Microsoft Word • PDF -based Grant Application Form Data Analysis: Statewide Integrated Traffic Records System (SWITRS) Transportation Injury Mapping System (TIMS) Exhibits: • ArcGIS • AutoCAD for concept development and cross-sections • Adobe Illustrator • Adobe Photoshop • Lumion 3D Rendering • Sketchup 3D Modeling • Tableau for project story -telling Cost Estimation: • KOA-produced Cost Estimate Widget to streamline costs • Microsoft Excel Communication: • SharePoint: Web -based document management and storage system to facilitate sharing of files and City review • OneDrive: Web -based document sharing LOCAL EXPERIENCE We have had the pleasure of working on a variety of projects with the City including traffic studies, previous grant applications, Safe Routes to School (SRTS) projects, and an SSARP project. This has resulted in a strong understanding and local knowledge -base of the City. KLA For the San Bernardino Systematic Safety Analysis Report Program (SSARP), KOA completed a sign and signal inventory of the whole City and provided recommendations for replacements and upgrades. As part of this work, KOA performed a systematic safety analysis based on a thorough collision analysis, which formed the basis of a set of recommended countermeasures. KOA also completed walking safety assessments and made engineering recommendations for three schools in San Bernardino during the SBCTA Safe Routes to School Phase H Report. We know that the top 4 crash types responsible for fatalities and severe injuries in the existing roadway network are "Night Time or Low Lighting -Related", "Pedestrian Crashes'; "Broadside Crashes'; and "Head-on, Sideswipe, and Rear -End Crashes". On the following page is a graphic produced for the SSARP report. 15 CITY OF SAN BERNARDINO SECTION 5: QUALIFICATIONS V ! � M f ti a �f KLA ea..eS i � � f •1 J 3%------------ f ...•.r.: �_ i r= ?'u•'s..r.��ti ... Q 45 3 7FAM We have also inventoried the existing traffic signal systems via field survey for signal hardware, communication facilities, controller cabinet components, and other traffic signal support systems. We gained a full understanding of the existing systems to establish a foundation for future system upgrade recommendations. From our survey, we found that there are approximately 50 Caltrans - owned traffic signals within the City. From our SBCTA SRTS effort, we compiled environmental, active transportation, mapping, collision, and public input data for three schools in the City. FC+Fr-1 11:I t Wi:tlJING S1 -R 1[ -FS 16 Lli Y Ut- 3AN tStKNAKUliVV SECTION 5: QUALIFICATIONS Below is an infographic produced for the SBCTA SRTS report. ■ 0 General Information: E l .. ; Jurisdiction City of San Bernadino r School Enrollment - 620 + Free or Reduced Lunch - 974% Environmental Indicators: nr Y ., k; Cal Emriro Score % Range - 96-100% ' m� Cal Enviro Score (CES2.0*) - 64.69 :4-:.-a $ t 'CES? 0 SrreeeY�j merWx' Mnf .crK.(rs ra•rmra4xc oho err dnpdpwtuar.y � ri s,K ew# ar 04*w fk sim of pok"o Walk Audit Highlights 111" b Tempt SI , �'li t. l.por Si # of Walk Audit Participants - 33 x# of Surveys Received - 195 re� 8dse Cataron Ptd coekcren �. Qfvow i., I.mm» Q-116" KLA .7 Pedestrian Related Collisions 8 within 1/4 mile 23 within I/2 mite i►\ 10 fatal within (lit mile) Bicyclist Related Collisions I in4Z ;� a 5 within 114 mile lq within lf2 mile a ro io >o <p so 6: kr JDfatal within (1/2 mile) 4q. iS'r !•: CrV•Ni.�. imw•YM.�aa�/A4 C.rl•3N ir+Yl• Ta 1+MMra. 0... a'6 -0a REASONS FOR NOTWALKINGIBIKING TRAVEL MODE BEHAVIOR inc - incrift Ofte'rawn ,,I: 5 r illl:c 3•. rt ASi!-::!'6.1i F�.J-Ors wd�c 41% 40% ry ir',h.t'.i ,i• ���j4 C nssrY :uanf5 IG ~ ° �`" 1% 0.6 _ �y .raT aI-r<11! .11Elk. f.i 2% 2% A !-IFY. vovpK .i Q'SGt'T.S @Cta CITY OF SAN BERNARDINO Ptrttnl of ilrfpor"s S4% 5S% rcr�•ou, I% Z D15a % KOP:4rA,, SECTION 5: QUALIFICATIONS FISCAL STABILITY KOA is in excellent financial condition and organizational stability with no bankruptcies, pending litigations, planned office closures, or pending mergers and is fully capable of executing this project. The firm has an annual sales projection of $20 million, a value that has increased in each year of the firm's existence because of diversification and expansion of our planning and design services. 17 CITY OF SAN BERNARDINO KLA SECTION 5: QUALIFICATIONS CITY OF LOS ANGELES ACTIVE TRANSPORTATION PROGRAM (CYCLE 4) GRANT APPLICATIONS LOS ANGELES, CA KOA is preparing up to 12 grant applications on behalf of the City of Los Angeles in response to the Active Transportation Program (Cycle 4) Call for Projects. Applications are seeking funding for a variety of infrastructure projects as well as non -infrastructure programs. The work includes developing strategic narratives, identifying and collecting relevant data; and creating figures, infographics, and fact sheets. Reference: City of Los Angeles Department of Transportation, Margot Ocahas, Project Coordinator, (213) 928-9707, margot ocanas@lacityorg Dollar Amount: $98,4801 Project Dates: 2018 SBCTA SAFE ROUTE TO SCHOOL PHASE II PROJECT SAN BERNARDINO COUNTY, CA Phase H of the Regional Safe Routes to School (SRTS) Plan for SBCTA includes extensive interagency coordination, synthesis of local agency and school parent recommendations, and preparation of detailed and grant -ready planning materials. The Phase H built upon SRTS strategy findings and recommendations compiled by the SBCTA in Phase I and worked on the County's most disadvantaged or geographically isolated communities. The goal of the planning process was to update the Non - Motorized Transportation Plan (NMTP) for the County with additional pedestrian and Safe Routes to School components. KOA conducted outreach and planning at each of 55 schools across San Bernardino County, approximately 10% of all public schools in the county, where engineering recommendations could be made for comprehensive safety upgrades to the active transportation networks surrounding each school. The project team along with school staff and parents conducted walk audit workshops involving more than 800 participants—supplemented with 400+ classroom tallies of students. Reference: San Bernardino County Transportation Authority (SBCTA), Josh (Kyu-Sang) Lee, Project Manager, (909) 884-8276 xl66,jlee@sanbag.ca.gov Dollar Amount: $400, 000 1 Project Dates. 2016-2018 CITY OF RIALTO GRANT WRITING SERCICES (MULTIPLE APPLICATIONS) RIALTO, CA Over the past three years, KOA has provided the City with grant -writing services for multiple funding programs. This includes ATP Cycle 4, Caltrans Local Partnership Program, Sustainable Communities Grant, Climate Adaptation Planning Grant, and HSIP Grant. Collectively, KOA helped the City win more than $5.6 Million for their planning and infrastructure projects. Reference: City of Rialto, Katie Nickel, Public Works Program Coordinator, (909) 820-2507, knickel@rialtoca.gov Dollar Amount. Varies I Project Dates: 2017 2018 18 CITY OF SAN BERNARDINO KLA SECTION 5: QUALIFICATIONS CITY OF SAN BERNARDINO SYSTEMIC SAFETY ANALYSIS REPORT PROGRAM CALL FOR APPLICATION SAN BERNARDINO, CA KOA prepared a comprehensive application package for the City, in order to secure funding for their citywide traffic signal and street lighting inventory and school signage project. As part of our services, we helped strategize ways to increase the City's chances of getting the best points possible for meeting the criteria for the Call for Applications Systemic Safety Analysis Report Program (SSARP). KOA followed the SSARP guidelines, filled out the application form, conducted analysis, and provided exhibits, tables, and cost estimates to demonstrate the effectiveness of the proposed countermeasures. Reference: City of San Bernardino, Michael W. Grubbs, Project Manager, (909) 384-5179, grubbs�-mi@sbcity.org Dollar Amount. • $277,000 j Project Dates: 2016 HSIP CYCLE 9 ADVANCED DILEMMA ZONE DETECTION PROJECT SAN BERNARDINO, CA The City of San Bernardino submitted a HSIP Cycle 9 grant to fund their Advanced Dilemma Zone Detection project. This project will implement advanced dilemma zone detection at 49 signalized detections within three roadway corridors. This project was identified as a priority project supported by the City's Systemic Safety Analysis Report, which KOA developed. The City was awarded $4,341,400 for this project with a 100% reimbursement rate. KOA prepared the HSIP application for this project. Reference: Mahmoud Khodr PE., PTOE, Traffic Engineer, (909) 384-7251, Khodr ma@sbcityorg Dollar Amount Varies I Project Dates. 2018 19 CITY OF SAN BERNARDINO SECTION 6: FEE PROPOSAL KOA Corporation- 2019 BILUNGRATES fessional _Services 2019 Rates President $ 325.50 Principal Engineer I $ 294.00 Principal Engineer II $ 252.00 Senior Engineer I $ 36.25 _ Senior Engineer II $ 189.00 Senior Designer I $ 220.50 Senior Designer II $ 183.75 Senior Planner I $ 225.75 Senior Planner II $ 183.75 Associate En ineer I $ 147.00 Associate Engineer II $ $ 120.75 147.00 Associate Planner I Associate Planner II $ 120.75 Associate Designer I $ 120.75 Associate Designer II $ 94.50 Assistant Engineer I $ 120.75 Assistant Engineer II $ 99.75 Assistant Planner I $ 110.25 Assistant Planner II $ $ $ 89.25 _ 173.25 147.00 Senior Construction Manager _Construction Manager Senior Construction Observer $ 136.50 Construction Observer _ $ 131.25 Assistant Designer I $ 94.50 Assistant Designer II $ $ $ $ 73.50 89.25 _ _ 68.25 57.75 Administrative Assistant I Administrative Assistant II Intern General Provisions: Project reimbursable expenses are billed at cost. Project expenses include: Non -commuter automobile mileage ($0.545 per mile) or current IRS rate, postage and special courier expenses, travel expenses, reproduction, subcontractor services and other direct project expenses as requested by the client. Telephone, equipment, and fax are included in the above hourly costs. Direct expenses including blacklining, commercial CAD plotting, subconsultant expense, issuance of specially endorsed insurance certificate, and direct costs are billed at cost plus 5% unless stated otherwise in the proposal. Annual adjustments in these fees of approximately 5% will occur on January 1 of each calendar year. Ni VVRI ING SHIVICES CITY OF SAN BERNARDINO KLA SECTION 7: INSURANCE KOA aknowledges seeing the Agreement, attached as Exhibit W. SECTION 8: LITIGATION KOA has a strong financial history and a positive financial outlook. The firm is in excellent financial condition and has no bankruptcies, pending litigations, planned office closures, or pending mergers. We have no prior or ongoing civil or criminal litigations or investigations pending in which KOA has been judged guilty or liable in the past five years. 20 CITY OF SAN BERNARDINO K?A APPENDIX I STAFF RESUMES MIN ZHOU, PE EDUCATION PRINCIPAL -IN -CHARGE MS, Civil- Engineering, Principal Engineer Michigan State University, E. Ms. Zhou has 26 years of transportation engineering and planning Lansing, MI experience with both private consultant companies and public agencies. She is knowledgeable in roadway design, traffic MS, Urban Planning, School design, transportation modeling and studies, non -motorized of Architecture, Tsinghua transportation, database management, and statistical analysis. Ms. University, Beijing, China Zhou has managed several large-scale projects involving multiple stake holder groups and has a reputation of delivering projects BS, Urban Planning, School of on-time and under budget. Architecture, Tongji University, Shanghai, China RELEVANT EXPERIENCE City of San Bernardino Systemic Safety Analysis Report REGISTRATIONS Program Grant Application, San Bernardino, CA Professional Engineer, KOA Project Manager. On behalf of the City of San Bernardino, Civil, CA #66448 KOA obtained a $250,000 grant from Caltrans to produce a safety report regarding various citywide roadway factors. The purpose of PROFESSIONAL AFFILIATIONS requesting the funding was to focus on evaluating traffic signals, Institute of Transportation signage, and street lighting in the City. All existing traffic signals Engineers, Complete Streets and street lights would be evaluated on a citywide basis, using this Council Executive Committee funding. Only the signage near public schools in the City would Past Member be evaluated and included in the SSAR, not all City signs. Strategic Highway Safety Plan challenge areas included pedestrians, Women's Transportation speeding, intersections, and aging roadway users. A minimum Seminar 10% local match to the grant was funded by the City with nearly $28,000. Ms. Zhou oversaw and managed this assignment. This International Chinese grant was administered in accordance with the California Local Transportation Professional Highway Safety Improvement Program Advisory Committee. Association City of Los Angeles ATP Cycle 4 Grant Applications PROFESSIONAL ATTRIBUTES Principal -in -Charge. KOA will prepare up to twelve grant • Grant Applications applications on behalf of the City of Los Angeles that will be • Transportation Planning submitted to the ATP Cycle 4. The ATP Cycle 4 will have an • Traffic Engineering estimated submittal date of late May or early June 2018. • Project Management • Civil Engineering City of Long Beach SR2S Grant Application for Daisy and Sixth • Non -motorized Street Corridors, Long Beach, CA Transportation KOA Project Manager. KOA assisted the City of Long Beach • Database Management in submitting Safe Routes to School (SR2S) grant applications. • Statistical Analysis KOA prepared all necessary documentation to complete the • Complete Streets application requirements. The 6th Street and Daisy corridors CITY OF SAN BERNARDINO KLA Min Zhou, PE, Page 2 were the two locations included in the grant applications as Class III bike paths (Bike Boulevards). KOA provided the data and concepts to demonstrate the need for implementation of the bike boulevards as part of SR2S. Analysis of safety risks and the benefits of the proposed project were included in the applications. KOA also prepared cost estimates for the proposed improvements. The grant application through Caltrans' Local Assistance and MTA has secured City of Long Beach more than $1 million for the two corridors. City of Orange HSIP Grant Applications for Various Locations, Orange, CA KOA Project Manager. KOA prepared applications for Highway Safety Improvement Program (HSIP), a federal -aided highway funds program for City of Orange. The applications were based on the Safety Improvement Program (HSIP) Interim Guidelines, provided by Caltrans' Division of Local Assistance. KOA evaluated the historical accident data and traffic and safety characteristics of the roadway system, provided improvement recommendations, and conducted cost estimates for the improvements with the assistance of City staff. Port of Long Beach Ocean Boulevard Bridge Coastal Bike Trail Connector Grant Applications, Long Beach, CA Principal -in -Charge. KOA prepared a complete application package on behalf of POLB, which sought external funding for its Coastal Bike Trail Connector project. The project proposed to connect the Downtown Long Beach bike facilities to future bike and pedestrian facilities in the port, via a Class I bikeway on the north side of Ocean Boulevard Bridge. KOA provided conceptual plans and estimates for this new facility. We prepared a grant application for Metro's 2015 Call -for -Projects and an application for Cycle 2 of the state's Active Transportation Program. The applications were successfully funded. POLB was awarded $4,000,000 for each submittal. Town of Apple Valley SRTS Improvements Project ATP Cycle 3 Augmentation Grant Application, Apple Valley, CA The Town of Apple Valley (Town) is a rural destination located in Victor Valley of San Bernardino County. At the time of submitting their ATP Cycle 3 application for the SRTS Improvements Project they were in the process of preparing their Safe Routes to School (SR2S) Master Plan. This project was included as a project of significant priority in the SR2S Master Plan and the City decided to seek funding through the Active Transportation Program. The Town acquired assistance from KOA to prepare a conceptual plan, preliminary cost estimates, and other related exhibits for the final ATP Cycle 3 application package. The opportunity to provide a positive impact to multiple schools within less than 2 miles of each other is very high. The project proposes to provide a Class I facility connecting multiple schools, install new sidewalk along school boundaries, and provide in -road bike facilities near one school. ADA compliance is also considered as part of the project with the installation of various curb ramps and sidewalk. KOA provided technical support for the application including concept design, cost estimation, and other related exhibits. CITY OF SAN B.. RNAR' NO APPENDIX I STAFF RESUMES THAO LE, EIT PROJECT MANAGER Assistant Engineer Ms. Le is an assistant engineer with seven years of experience in the field of engineering. Some of her responsibilities include drafting plans and elevations, providing cost estimates based on engineering plans, and reviewing utility maps for base drawing inclusion. She is experienced in performing traffic impact studies, drafting temporary traffic control plans, and in conducting field work. Her related computer knowledge includes AutoCAD, MicroStation, TRAFFIX, SYNCHRO, and ArcGIS. RELEVANT EXPERIENCE Port of Long Beach Grant Management, Long Beach, CA Project Manager. Since 2017, KOA has managed three ATP and CMAQ-funded projects for the Port. Each effort required providing a schedule for the project in reference to the grant submittal requirements; constant coordination among Port, Metro, Caltrans, and environmental staff to facilitate the completion of exhibits, completing required forms pertaining to environmental clearance, right of way certification, allocation, authorization to proceed with construction, award package, and progress reports; and responding to questions or concerns throughout the process. Ms. Le has led every effort to ensure the Port has met deadlines and communicated effectively between all agencies involved. Menifee Grant Management, Menifee, CA Project Manager. Since 2017, KOA has managed three HSIP and one SSARP-funded projects for the City. The HSIP effort required constant coordination between the City and Caltrans to facilitate the completion of exhibits, completion of required forms pertaining to environmental clearance, right of way certification, and authorization to proceed with construction; and responding to questions or concerns throughout the process. Ms. Le also prepared invoices on behalf of the City for reimbursement. CITY OF SAN BERNARDINO KLA EDUCATION BS, Civil Engineering, California State Polytechnic University, Pomona, CA lU,rJ. A ilk Thao Le, EIT, Page 2 Delta Avenue Grant Management, Long Beach, CA Project Manager. The ATP -funded project consists of a three-mile bicycle boulevard design including traffic circles, bulb -outs, traffic signal modifications, wayfinding, and signing and striping. In addition to managing the design, Ms. Le has assisted the City with time extension requests, defining the project schedule to meet grant deadlines, completing quarterly progress reports, and obtaining environmental clearance. The project is currently in design with next steps to assist with right of way certification and authorization to proceed with construction. CITY OF SAN BERNARDINO APPENDIX I STAFF RESUMES MARTIN VARONA, EIT GRANT WRITER I DATA ANALYST I COST ESTIMATION PROJECT SCHEDULING ( CONCEPT GRAPHICS Assistant Engineer Mr. Varona is an assistant engineer and grant writer for KOA. Mr. Varona began his professional career with KOA in 2014, shortly after graduating from UCLA with an MS in civil engineering_ He has developed a specialized knowledge in successfully writing grant applications on behalf of many local and regional agencies. Mr. Varona is capable of writing grant applications for a wide variety of disciplines, including traffic engineering, active transportation, infrastructure, and traffic collision evaluation reports. In addition, Mr. Varona is very familiar with federal and state requirements for funding allocation after a local entity has been awarded funding and he is assisting many agencies with administration and management of grants. RELEVANT EXPERIENCE City of Los Angeles ATP Cycle 4 Grant Applications Grant Writer. Mr. Varona is the lead grant writer for the City of Los Angeles' SRTS Grant Application Assistance task order solicitation. KOA will prepare up to twelve grant applications on behalf of the City of Los Angeles that will be submitted to the ATP Cycle 4. The ATP Cycle 4 will have an estimated submittal date of late May or early June 2018. Mr. Varona is currently coordinating with the City of Los Angeles to determine strategies to maximize potential scoring of the applications and will be responsible for preparing several applications while reviewing other grant applications prepared by other KOA staff. City of South Pasadena SSARP Grant Application Grant Writer. Mr. Varona prepared a complete application package on behalf of the City of South Pasadena for the SSARP program. KOA assisted the City of South Pasadena in identifying a scope to submit for funding, which includes city-wide pavement marking, striping, signage, and curb inventories, as well as complete crash evaluation of the roadway network. Mr. Varona prepared the initial crash data analysis, narrative responses, supporting documents, preliminary cost estimates, and field work summaries. The City of South Pasadena was awarded $200,000. KLA EDUCATION MS, Civil Engineering, University of California, Los Angeles BS, Civil Engineering, California State University, Fullerton REGISTRATIONS Engineer -In -Training (Civil), California #145814 (2012) PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers, ITE Southern California Chair Orange County Traffic Engineering Council PROFESSIONAL ATTRIBUTES • Transportation Planning • Traffic Engineering Design • Grant Application Assistance • Research • Field Review • Non -Motorized Transportation • Transportation Modeling F :..- ., 1-1rgc CITY OF SAN BERNARDINO Martin Varona, EIT, Page 2 City of South Pasadena HSIP Cycle 7 Application, South Pasadena, CA Grant Writer. Mr. Varona prepared a complete application package on behalf of the City of South Pasadena. The City was interested in upgrading its current traffic signal hardware and software as well as other intersection improvements on Fair Oaks Avenue. Based on our previous traffic signal inventory we identified the existing conditions and prepared recommendations for improvements that would be included in the HSIP Cycle 7. Mr. Varona prepared cost estimates, narrative question responses, supplementary figures and documents, and submitted to Caltrans. This application was successfully funded and the City of South Pasadena was awarded $315,900. City of San Bernardino, SSARP Application, San Bernardino, CA Grant Writer. Mr. Varona prepared a complete application package on behalf of the City of San Bernardino to acquire funds to conduct a city-wide traffic signal, street lighting, and signage inventory. Mr. Varona prepared all narrative question responses, supplementary figures and documents, cost estimates, maps, and submitted to Caltrans. This application was successfully funded and the City of San Bernardino was awarded $277,000. Port of Long Beach Coastal Bike Trail Connector ATP Cycle 2 Application, Long Beach, CA Assistant Engineer. Mr. Varona prepared a complete application package on behalf of the Port of Long Beach. The Port of Long Beach sought external funding for its Coastal Bike Trail Connector project. The project proposes to connect the Downtown Long Beach bike facilities to the future bike and pedestrian facilities in the Port via a Class I bikeway on the north side of Ocean Boulevard Bridge. KOA and a sub -consultant provided conceptual plans and estimates for this new facility. Mr. Varona prepared the application narratives and figures for a complete application package. The application was successfully funded and the Port of Long Beach was awarded $4,000,000. Port of Long Beach Coastal Bike Trail Connector Metro 2015 Call for Projects, Long Beach, CA Grant Writer. Mr. Varona prepared a complete application package on behalf of the Port of Long Beach. The Port of Long Beach sought external funding for its Coastal Bike Trail Connector project. The project proposes to connect the Downtown Long Beach bike facilities to the future bike and pedestrian facilities in the Port via a Class I bikeway on the north side of Ocean Boulevard Bridge. KOA and a sub -consultant provided conceptual plans and estimates for this new facility. Mr. Varona prepared the application narratives and figures for a complete application package. The application was successfully funded and the Port of Long Beach was awarded $4,000,000. City of Yorba Linda HSIP Cycle 8 Application, Yorba Linda, CA Grant Writer. Mr. Varona prepared a complete application package on behalf of the City of Yorba Linda. The City of Yorba Linda requested grant preparation services to assist with acquiring funding for their city-wide pedestrian signal head and push button upgrades project. Mr. Varona prepared an HSIP application with cost estimates, supplementary figures and documents, narrative responses, and recommendations for improvements. The application was submitted to Caltrans. This application was successfully funded and the City of Yorba Linda was awarded $250,000. iVIt= i ': APPENDIX I STAFF RESUMES MENGZHAO HU GRANT WRITER I DATA ANALYST Senior Planner Ms. Hu is a Senior Planner with more than thirteen years of working experience. Mengzhao specializes in data analysis, travel demand model, traffic engineering and transit planning. She has extensive experience with transportation safety, traffic calming and transportation engineering projects. She is familiar with transportation modeling and traffic engineering software, including TransCAD, CUBE, Synchro, Traffix, PTV Vistro, etc. She is also familiar with GIS software. Mengzhao is KOA's internal lead for developing project prioritization and grant management tools. Before joining KOA Corporation, Ms. Hu was a lead planner with WSP (formerly Parsons Brinckerhoff)'s modeling group. RELEVANT EXPERIENCE SCAG Sustainable Communities Program Grant Application - Pasadena Allen Avenue Safety Improvement Project Manager. As part of the Pasadena Allen Avenue Safety Improvement Project, KOA supported Pasadena Transportation Department to apply for a grant under the 2018 SCAG Sustainable Communities Program. KOA was hired by the City develop a concept design to improve the pedestrian and bicyclist safety and accessibility near the Gold Line Allen Station. The project was well received and the City decided to apply for the "quick -build" category under the SCAG grant. Mengzhao provided most write- ups for the grant application forms. KOA also developed a design plan for the temporary demonstration project. Conceptual Designs for Allen Avenue Safety Improvement Project, Pasadena, CA Project Manager. Mengzhao's main responsibility is to manage the entire project and lead all the planning tasks. She has been coordinating with the City for the community outreach efforts including five community meetings and one intercept survey. She has prepared the event flyer, fact sheet and presentations for the pre -design meeting. She has led the efforts for collision data analysis, traffic operational analysis. KLA EDUCATION Bachelor of Science, Urban Planning, Tongji University, Shanghai Master of Planning, University of Southern California, Los Angeles PROFESSIONAL ATTRIBUTES • Travel Demand Modeling • Transit Planning • Grant Writing • Complete Street • Parking Study • Traffic Engineering `_, !: �5S NFD1_) G4 AN�'WN RY ING SFR\'..ICFS CITY OF SAN BERNAKUIIVV KLA Mengzhao Hu, Page 2 Conceptual Designs for North Hill Avenue Complete Street Project, Pasadena, CA Project Manager. Through analysis of collision data, Mengzhao led the KOA team to identify traffic calming strategies for a 1.4 milelong roadway segment of North Hill Avenue where the City desires to lower vehicular speeds and to improve the safety of pedestrians, bicyclists and motorists. Mengzhao coordinated with the City for all the community outreach efforts that included four community meetings. She led the efforts for collision data analysis, traffic operational analysis. Mengzhao also helped with proposed traffic calming measures, which have been adopted into the City's Capital Improvement Program. City of Los Angeles Active Transportation Program (Cycle 4) Grant Applications, Los Angeles, CA Grant Writer. KOA will prepare up to twelve grant applications on behalf of the City of Los Angeles in response to the Active Transportation Program (Cycle 4) Call for Projects. Applications will seek funding for a variety of infrastructure projects as well as non -infrastructure programs. Ms. Hu is one of the lead grant writers for the project. Town of Apple Valley ATP Cycle 3 Augmentation Application, Apple Valley, CA Grant Writing Support Staff. KOA served as sub -consultants to a grant management firm and assisted in the preparation of an ATP Cycle 3 application for the Town of Apple Valley. KOA assisted the Town in identifying pedestrian and bicycle safety improvements along Navajo Road to reduce speed and improve walking and bicycling conditions. Ms. Hu prepared maps and narratives for the application package. This application was successfully funded and the Town of Apple Valley was awarded $3,400,000. City of Fontana Systemic Safety Analysis Report Program (SSARP), Fontana, CA Project Manager. Mengzhao's main responsibility is to manage the entire project and leads the tasks of collision data analysis, creating citywide inventory for crosswalk and arrow markings. She is also developing a linear regression model to identify the traffic enforcement resource that is needed to improve Fontana's ranking in California Office of Traffic Safety (OTS) group B. Port of Long Beach Planning On -Call Service — GPS Port -wide and Regional Planning Solution, Long Beach, CA Project Manager. KOA has been cooperating with TranSystems to research possible application of using GIS data to improve port -wide and regional planning and modeling efforts. Mengzhao reviewed the PortTAM and provided recommendation on how to use GPS data to improve various components of the model including trip generation, trip distribution, mode split and trip assignment. City of Placentia General Plan Mobility Element Update, Placentia, CA Project Manager. Mengzhao is currently leading the efforts to update the mobility element for the City of Placentia. The major tasks for this project includes assessing Level -of -Service for major roadway segments and intersections throughout the city for existing and future conditions, evaluating pedestrian facilities, and proposing a general bicycle facility plan. %-i i i ,jr JF11 V DLr\i,4 %r\u V V K*vA, APPENDIX I STAFF RESUMES JENNY YU EDUCATION GRANT WRITER I DATA ANALYST Master, Urban & Regional Assistant Planner Planning, University of California, Los Angeles Ms. Yu is an Assistant Planner and Grant Writer for KOA. She has provided grant writing assistance on many grant applications- Graduate, Urban Humanities with a focus on active transportation and infrastructural projects. Graduate Certificate Program, Ms. Yu draws her expertise in grant writing from her career as a University of California, Los transportation planner, she is skilled in planning -level analyses Angeles which are crucial in developing compelling narratives to identify project need. Ms. Yu is also knowledgeable on transportation BA, Landscape Architecture, funding opportunities available to municipalities which she has University of California, consistently been keeping track of. Berkeley RELEVANT EXPERIENCE BS, Society & Environment, City of Los Angeles Active Transportation Program (Cycle 4) University of California, Grant Applications, Los Angeles, CA Berkeley Grant Writer. KOA will prepare up to twelve grant applications on behalf of the City of Los Angeles in response to the Active Minor, City & Regional Transportation Program (Cycle 4) Call for Projects. Applications Planning, University of will seek funding for a variety of infrastructure projects as well California, Berkeley as non -infrastructure programs. Ms. Yu is one of the lead grant writers for the project. She is working closely with the Los Angeles PROFESSIONAL AFFILIATIONS Department of Transportation to develop strategic narratives, Association of Pedestrian and identify and collect relevant data; and create figures, infographics, Bicycle Professionals (APBP) and fact sheets. American Planning City of Rialto Sustainable Communities Grant Application, Association, Los Angeles Rialto, CA County Chapter (APA) Grant Writer. The Sustainable Communities grant application is intended to contribute funding towards local and regional PROFESSIONAL ATTRIBUTES planning projects that further Regional Transportation Plan • Transportation Planning Guidelines goals. A total of $17 million was available through the • Transportation Policy Sustainable Communities grant competitive track. Ms. Yu was • Urban Planning one of the key grant writers for the application. She coordinated • Regional Planning with project staff in Rialto to obtain necessary data, and provided • Public Outreach ongoing communication to ensure project completion. She was • Event Coordination & also the lead writer for the scope of work- one of the major Management components of the grant application. • Graphic Design • AutoCAD • Adobe Suite Programs • Lumion _I KLA Jenny Yu, Page 2 City of Rialto Adaptation Planning Grant Application, Rialto, CA Grant Writer. The Adaptation Planning Grant is a statewide competitive application that had a total of $7 million available for local and regional projects. The City of Rialto retained KOA to apply for the funding opportunity on a tight schedule and budget. Ms. Yu played an important role in the project. Her tasks included writing a detail scope of work that documented specific steps needed to complete the project, researching state, regional, and local transportation -relevant policies, and developing narratives to tell a compelling story that supported the need for the project. City of Rialto Local Partnership Grant Application, Rialto, CA Grant Writer. The Local Partnership Program incorporates an annual fund of $200 million in formulaic and competitive grants for local transportation agencies with dedicated funds for transportation improvements, either through voter approval or imposed taxes/fees/tolls. KOA provided grant writing assistance to the City of Rialto for the Local Partnership Grant Application. For the project, Ms. Yu developed project narratives, gathered data necessary to support the narratives, researched relevant policies, and provided figures to enhance project narratives. Allen Avenue Safety Improvement, Pasadena, CA Assistant Planner. This project seeks to improve pedestrian and bicycle access and safety to the Allen Gold Line Metro Station while balancing the needs of motorists. It will focus on improvements along Allen Avenue between Villa Street and Colorado Blvd. Ms. Yu is currently assisting with planning and outreach efforts for this project. She is the task lead of 3D Simulation and Rendering, where she will develop 3D simulations of proposed infrastructural treatments. Her other tasks include developing the fact sheet and other graphic materials. North Hill Avenue Complete Streets, Pasadena, CA Assistant Planner. The North Hill Avenue Complete Streets strove to balance transportation opportunities along a 1A mile -long segment of North Hill Avenue. Utilizing a variety of traffic calming strategies, the project aimed to reduce traffic speed, improve safety of pedestrians, bicyclists, and motorists, and turned the segment into a "complete street" that services residents and visitors of all ages. Ms. Yu was the task lead of 3D Simulation and Rendering; she used computer programs such as Sketchup and Lumion to create 3D pictures of the corridor. The renderings were useful tools for the community outreach process, enabling community members to visualize the potential changes to the corridor. Garden Grove Safe Routes to School: Phase I Master Plan, Garden Grove, CA Assistant Planner. The Garden Grove Safe Routes to School: Phase I Master Plan aimed to provide students, parents, guardians, school staff, and other community members at six schools in Garden Grove with safer and more comfortable ways of walking and biking to school. As part of the implementation strategy for the Plan, Ms. Yu conducted research to learn of the most up-to-date grants and funding opportunities for the City to seek. She is currently developing a database of grant opportunities for cities in Los Angeles and Orange Counties. CITY OF: AN K RNARDINO APPENDIX I STAFF RESUMES ZACHARY POPP GRANT WRITER I DATA ANALYST Assistant Planner Mr. Popp is a graduate of the UCLA Master of Urban and Regional Planning program with a concentration in Transportation Policy and Planning. He has worked in multimodal transportation planning and policy preparation for several government agencies and officials, including the Mayor's Office in the City of Chicago and City of Santa Monica Big Blue Bus. While at KOA, Mr. Popp has assisted with report preparation and data analysis using his knowledge of GIS for the Downtown Long Beach Parking Study, Laguna Beach Coast Highway Intersection Improvement Study, and Apple Valley SR -18 Corridor Enhancement Study. RELEVANT EXPERIENCE City of Los Angeles Active Transportation Program (Cycle 4) Grant Applications, Los Angeles, CA Grant Writer. KOA will prepare up to twelve grant applications on behalf of the City of Los Angeles in response to the Active Transportation Program (Cycle 4) Call for Projects. Applications will seek funding for a variety of infrastructure projects as well as non - infrastructure programs. City of Rialto Sustainable Communities Grant Application, Rialto, CA Grant Writer. The Sustainable Communities grant application is intended to contribute funding towards local and regional planning projects that further Regional Transportation Plan Guidelines goals. A total of $17 million was available through the Sustainable Communities grant competitive track. City of Rialto Adaptation Planning Grant Application, Rialto, CA Grant Writer. The Adaptation Planning Grant is a statewide competitive application that had a total of $7 million available for local and regional projects. The City of Rialto retained KOA to apply for the funding opportunity on a tight schedule and budget. CITY OF SAN BERNARDINO KLA EDUCATION MURP, Urban and Regional Planning, Transportation Policy and Planning, University of California, Los Angeles BA, Government, Harvard University, Cambridge, Massachusetts PROFESSIONAL ATTRIBUTES • Transportation Planning • Multimodal Transportation Planning & Analysis • Former Public Agency Staffer • Policy Research & Writing • Data Collection • GIS Zachary Popp, Page 2 City of Rialto Local Partnership Grant Application, Rialto, CA Grant Writer. The Local Partnership Program incorporates an annual fund of $200 million in formulaic and competitive grants for local transportation agencies with dedicated funds for transportation improvements, either through voter approval or imposed taxes/fees/tolls. KOA provided grant writing assistance to the City of Rialto for the Local Partnership Grant Application. Allen Avenue Safety Improvement, Pasadena, CA Assistant Planner. This project seeks to improve pedestrian and bicycle access and safety to the Allen Gold Line Metro Station while balancing the needs of motorists. It will focus on improvements along Allen Avenue between Villa Street and Colorado Blvd. North Hill Avenue Complete Streets, Pasadena, CA Assistant Planner. The North Hill Avenue Complete Streets strove to balance transportation opportunities along a 1.4 mile -long segment of North Hill Avenue. Utilizing a variety of traffic calming strategies, the project aimed to reduce traffic speed, improve safety of pedestrians, bicyclists, and motorists, and turned the segment into a "complete street" that services residents and visitors of all ages. Garden Grove Safe Routes to School: Phase I Master Plan, Garden Grove, CA Assistant Planner. The Garden Grove Safe Routes to School: Phase I Master Plan aimed to provide students, parents, guardians, school staff, and other community members at six schools in Garden Grove with safer and more comfortable ways of walking and biking to school. CITY OF SAN BERNARDINO APPENDIX I STAFF RESUMES HAROLD ARZATE EXHIBITS I DATA ANALYST Assistant Planner Mr. Harold Arzate, an assistant planner with KOA, has made it a point to become a well-rounded planner by taking an interest in a variety of areas, including transportation, environmental, and land use planning. Prior to joining KOA, he gained practical planning experience working for multiple agencies while in school. As a technical planner for the Facilities Planning Design and Construction Department at Cal Poly Pomona, he utilized his technical knowledge to assist project managers with the creation of plans, graphics, and data analysis used in the development of campus -wide projects. Mr. Arzate previously worked for the Research and Analysis Department at Southern California Association of Governments, where he assisted with the development of GIS databases used for the next Regional Transportation Plan. RELEVANT EXPERIENCE City of Los Angeles Active Transportation Program (Cycle 4) Grant Applications, Los Angeles, CA Grant Writer. KOA will prepare up to twelve grant applications on behalf of the City of Los Angeles in response to the Active Transportation Program (Cycle 4) Call for Projects. Applications will seek funding for a variety of infrastructure projects as well as non - infrastructure programs. City of Rialto Sustainable Communities Grant Application, Rialto, CA Grant Writer. The Sustainable Communities grant application is intended to contribute funding towards local and regional planning projects that further Regional Transportation Plan Guidelines goals. A total of $17 million was available through the Sustainable Communities grant competitive track. CITY OF SAN BERNARDINO KLA EDUCATION BS, Urban & Regional Planning, California State Polytechnic University, Pomona, Magna Cum Laude AS, Architectural Design, Long Beach Community College, Long Beach PROFESSIONAL ATTRIBUTES • Transportation Planning • Environmental Planning • GIS Data Analysis • Comprehensive Graphics/ Infographics Production • Interdisciplinary Collaboration • ArcMap I AutoCAD • Illustrator I Photoshop SketchUp • Cube I Revit I Microsoft Access I SPSS • Spanish Fluency V", U-JAARki Harold Arzate, Page 2 City of Rialto Adaptation Planning Grant Application, Rialto, CA Grant Writer. The Adaptation Planning Grant is a statewide competitive application that had a total of $7 million available for local and regional projects. The City of Rialto retained KOA to apply for the funding opportunity on a tight schedule and budget. City of Rialto Local Partnership Grant Application, Rialto, CA Grant Writer. The Local Partnership Program incorporates an annual fund of $200 million in formulaic and competitive grants for local transportation agencies with dedicated funds for transportation improvements, either through voter approval or imposed taxes/fees/tolls. KOA provided grant writing assistance to the City of Rialto for the Local Partnership Grant Application. CITY OF SAN BERNARDINO APPENDIX I STAFF RESUMES SEAN RESEIGH GIS SPECIALIST j DATA ANALYSIS Assistant GIS Specialist Mr. Reseigh joined KOA after completing his Master's degree in Geographic Information Science from CSULB. He has experience using a variety of GIS software, both desktop and cloud based. Mr. Reseigh has extensive experience conducting crash analysis' for a wide range of projects. Additionally, he has harnessed the ability to make GIS data available to clients and the public through cloud - based portals and databases. Mr. Reseigh has also developed dynamic and interactive dashboards that are hosted online for permitted users, used to display GIS data. RELEVANT EXPERIENCE Indio Safe Routes to School Plan I GIS Analyst/Support KOA developed a Safe Routes to School (SRTS) Master Plan for all 19 elementary, middle, and high schools located within Indio. The plan was based on five community workshops, walking safety assessments at each school, student travel tallies and parent surveys, and input from a variety of stakeholders. It included a vision and policy statement, a community engagement action plan that included a summary of the public input process, descriptions and characteristics of each school, a description of the existing travel environment and barriers, proposed improvements to increase active transportation, and a phased implementation plan. The master plan integrated health, fitness, traffic relief, environmental awareness, and safety, as suggested by the California Department of Public Health. The plan included a list of priority projects, encouragement, enforcement, education, and engineering strategies; a time schedule for phased implementation strategies; a map of the areas covered by the plan; and an explanation of how the program would be evaluated. Rialto Safe Routes to School I GIS Analyst/Support The City of Rialto, in partnership with the Rialto Unified School District, is implementing a Safe Routes to School Program. This program is an opportunity to evaluate school access and related safety considerations. CITY OF SAN BERNARD' Iry r !; '1 1<0 EDUCATION BS, Natural Resources and Environmental Management, University of Hawaii at Manoa PROFESSIONAL ATTRIBUTES • Applied GIS • GIS Professionalism • Enterprise GIS Development • Benefit -Cost Analysis • GIS Programming/ Development • Cartographic Visualization • Field Mapping • Aerial Photo and Image Interpretation • Applied Remote Sensing • GIS for Resource Managers • Introduction to GLS • Environmental Problem Solving • Statistics in Agriculture/ Human Resources APPENDIX I STAFF RESUMES STEPHEN BISE, PE COST ESTIMATION I PROJECT SCHEDULING Senior Engineer Mr. Bise has managed a number of civil and traffic engineering projects. His recent projects involve roadway improvements, drainage modifications, low impact development (LID) implementation, traffic signal design, signing and striping, and planning for future development. Mr. Bise has managed the preparation of encroachment permit application packages and final PS&E packages for several Southern California cities (such as Arcadia, Culver City, Carson, Glendale, Calabasas, Thousand Oaks, Simi Valley and Moreno Valley). He also has experience in providing survey, hydraulic and hydrology studies, roadway and drainage engineering design; traffic engineering design; and final plans, specifications and estimates for various street improvement projects. Mr. Bise is a Vice President of KOA. RELEVANT EXPERIENCE Los Feliz Drive Sidewalk Improvement Project, Thousand Oaks, CA Assistant Project Manager/Project Engineer. The City of Thousand Oaks received a Safe Routes to School (SR2S) grant for construction of curbs, gutters, sidewalks, catch basins, driveways and appurtenances on both sides of Los Feliz Drive between Skyline Drive to the east and Conejo School Road. The City, with community input, set general design parameters that would improve the street and minimize impacts to adjacent properties. KOA worked closely with the City to lay out the curb geometry to optimize drainage and parking within the project limits. Due to the topography of the area, KOA produced unique design alternatives that would be both functional and meet all necessary ADA requirements. KOA also performed a hydraulic analysis to lower the standard curb height to minimize impact to residents' driveways. KOA worked with the City to produce final design plans, specifications and estimate. The final design plans included preparation of civil improvement plans and signing and striping plans. Mr. Bise performed utility coordination, a hydraulic analysis to lower curb height, design of non-standard driveways to be functional and meet ADA requirements, civil design and construction support. Mr. Bise also prepared PS&E for this project. CITY OF SAN BERNARDINO EDUCATION BS, Civil Engineering, California State Polytechnic University, Pomona, CA REGISTRATIONS Professional Engineer (Civil), CA #76775 PROFESSIONAL AFFILIATIONS American Public Works Association, Member APPENDIX I STAFF RESUMES ALAN YASU DA, EIT COST ESTIMATION I PROJECT SCHEDULING I CONCEPT GRAPHICS Assistant Engineer Mr. Yasuda is an Assistant Engineer of KOA. He has four years of experience in transportation engineering and planning. Mr. Yasuda has assisted in design projects including transportation and civil engineering projects. RELEVANT EXPERIENCE City of Wildomar Bike and Multipurpose Trail Improvements Project, Wildomar, CA Assistant Engineer. Mr. Yasuda is the Assistant Engineer for this project which involves designing Class II bike lanes and a multipurpose trail. Mr. Yasuda has assisted in the conceptual design of the project and has written the ATP Cycle 2 Grant Application for the multipurpose trail improvement project. The project corridor extends approximately 3.7 miles along Grand Avenue from Richard St to Clinton Keith Rd and 1.3 miles along Clinton Keith Rd from Grand Avenue to George Avenue. The project is in the City of Wildomar. The KOA team is evaluating a number of alternatives as part of this process, including a roundabout, cycle track, left turn jug handle, and a Class I bike lane. The KOA team is finalizing the Conceptual Engineering (CE), in preparation for eventual preliminary engineering. Port of Long Beach Pier J Bike/Ped Path, Long Beach, CA KOA is helping the Port design their first bike path. A combination of Classes I, II, III, innovative bike facilities, landscapes, wayfinding signs, public art/display boards, and two viewing platforms will be provided for pedestrians and bicyclists along the south shore ocean front area. KOA managed subconsultants who are performing the structural work and associated architectural, mechanical, electrical, and plumbing for the restroom facility, the cantilevered pier outlook structures, and the retaining walls performing landscaping and wayfinding services for the project. Delta Avenue Management, Long Beach, CA The ATP -funded project consists of a three-mile bicycle boulevard design including traffic circles, bulb -outs, traffic signal modifications, wayfinding, and signing and striping. In addition to managing the design. KLA I401llff-INIcol E BS, Civil Engineering, University of California, Irvine, CA REGISTRATIONS Engineer -In -Training N . 1 I i INGSERVICES CITY OF SAN BERNARDINO APPENDIX I SAMPLE WRITINGS STME OF CALW<MM • DEPARTIMBU OF TRANSPORTATION ATP CYCLE 4 APPLICATION FORM UWG27-u(WVV= ls) KLA P"840F41 7-n.ADWLer7r=WWWi�13 �ar>�disi�a:na+lr7evv+.rsae.h.arras rpore�i#o� Part A2: General Project Information PROJECT WWW— :(Macof10WbnIS)(To be used in to CTC pf*ditQ woos 1 Liscw WKW ane "wee hood Elmm*q schools satetr lrrprovement Project PROMMIAPPUCATIONM)1118M F13 SI MEM OF PROJECT SCOPE: Max of 300 Words) (Summary of to Elting Comfftn. Project Scrbpe. to f-rp I 'l l Benefit) Mn project creates Safe Rouft $oSdod forfm sclads ckmbmd in Central Los Angeles: Espeream Elementary. LrecMY Riddle, Grabs Losmirg Academy for Yong Sdrolars. Grants Ealy Education Center. and 7erdh Street ElenwAny. These sdnols raNchom 2nd to 24th in LAUSD's Top 50 Schools with Greatest Need owing to a high incidence otooMsions and high; aporticn of didMen within wallwV dhstanos of to stools. This project will provide continuous InighI orhood *wdly Weer linkages wound and hfty h to schools to 1) artmos safety for waldrg and —PI A g to school, 2) promote a environment that Increases safety and comfort for a1 modes, 3) build out a low -stress network of streets seen alternate to migor arbwiafe to serve people of a1 ages and abilities, and 4) crossings over busy and wide arterials and 5) improve overall c*vAde bicyds and pedestrian nstnrkk connedivdy. Countmnemm included in tis project such as now bile routes. Pedestrian -scale tigtutvng IearSng pedestrian interval signet timing, pedesirwactivallad flashing beacons, curb extensions. and high-visibfy aosawals will create safer crossings and provide greater vability t drivers of stuff and families walug. Speed feedback sgrm speed humps, and addidanal stop sighs will calm cross -neighborhood traffic and create l w-s>ess pedestrian and bicycle &rcages along sheets corroding to school to to anmomnding community. The projects robust outreach process included five bilingual and canmursty-ehdusive Vialdng Safety Assessments with over 120 parents. community mambas, and school staff a0arding as wan as enginserM plan review sessions with engineers from multiple city agencies: District Ergines Ing and Architecture, Operatics. Enwronmental Hedth and Safegr, school admkrst ation; City and Schod police; and the Office of Count District 1_ Implarortalio n of strategic inkesbasure improvements will increase the proportion, safety. and nobility, of roo-oolortad users, enhancing public hen for active transportation users including schoo4age children in the project vicinity. FTIP PROJECT DESCCRP710N: (Max of 180 Characters) Cheracbrs Rr� 17 Transform file of the City's most toff 4bes ed scads trough the lnpbnvm*(on of safety Improvements. bicycle Inkesdkclum. and speed - reduction measures. PROJECT LOCATION: (Mac of 180 characters) 0.25 -mom wilhin 10th St ES. Esperaraa ES. Grabs LAYS, Graft EEC, and Lie" MS in Central Los Angeles. In addition to the Location Description provided. attach a location map to to application_ The location map. to show the projed boundaries in relation to the Implanasn" Agerm 's boundaries. A2. Project l.owian. f APPENDIX I SAMPLE WRITINGS SrMEOF CALIFORItw • MIRMTL@lr OF TRANSPORTAT1o11,11 ATP CYCLE 4 APPUCAT)ON FORM lJIPG224ipEW 058018) KLA Paga4of41 74 A Veer.cf1r-ww-io-13 c:ayeraa..aure.ruva�7saoeraa�r P14 - Part A2: General Project Information PROJECT NAIL @Amo of 1EWlfords) (Tobe used in the CTC pcpd tial) wor41 itt...wwv. 1 Lieddy Middle and Neigh6atpod Eiemeriary Schools Safely Mproverrrerht l�rojeCt PRORCTIAPPLIC T=NtAMM 113 SUMIARY OF PROJECT SCOPE (Mac of 300 Words) (Summary of the EAftig Concrft% Project Scope, the Expected fi n ts) 8rarda Ra f 0 This project credes Safe Routes to School for five schools clustered in Central Los Angeles: Esperanm Elamernlary, I=* htiddl% Gratts Learning Academy for Youg Sdrotms. Gratis Early Education Center, and Tenth Sheet Elermrntsry These schools rmnk Iran 2nd to 24th in LAUSD's Top 50 Schools with Greatest Need owing to a high incidence of cofeions and high proportion of duldrmn wdNn wa wg drstanee of the s I I This project will provide aintin ous -neighborhood fierily stmeC kkages around and between the shoots to 1) enhance safety for walong and bicycling to school, 2) prornate a traft cakned environment that Increases safety and cornI I for all modes, 3) build out a low -stress network of streets as an altsmativa to major arterials to save people of dl ages and abilities and 4) twltaie crossings over busy and wide aferiels: and 5) inprm overall ckvide bicycle and pedestrian neeaork co mecBviy. Countermeasaas included in this project such as new bice routes. Pedestrian-scele Ighlin% laadi g pedestrian interval signal timing, pedastriaractivated flashing beacons, curb erdensiors. and li gh_visibligr crosswalks will create safer crossings and provide greater visibility to drivers of sb derrts arrd families walift Speed Bodo signs. speed humps, and additional stop signs will calm cross -neighborhood traffic and create W -stress pedestrian and bicyde raYcages Mwg aeeefs comectirg the school tote surrounding community. The projecrs robust outreach process included fire bilingual and communk-inclusive VWo g Safely Assessments with over 120 parent% community members, and school staff a0enc ing as well as engineering plan review sessions wO engineers from multiple city agendas: District Engineering and Architecture. Operations. Environments] Health and Safely; school administration: City and School police: and the Office of Council District 1. briplemerrlation of strategic infrastructure, improvements will increase the proportion, safely. and mobility of rwrNmolormed users, enhancing public health for active transportalfon users Irndudirg sc hod -age children in the project vicinity. FT1P PROJECT DESCRIPTION: (Mac of 180 Characters) Chwacmrs Rwnrhdrg: 1 17 Transform five of the City's most trallb4t ressed schools firough the implementation of safely oripmvamerhis, bicycle ihhedruclun% and speed - reduction measure& PROJECT LOCATION: (Max of 180 dharactsm) 025mie within 101h St ES. Espaarrm ES. Grafts LAYS. Grafts EEC, and Liechly MS in Central Los Angeles. In addNon to the Location Description provided. allied h a location map to the application. The location map needs to show the project boundaries in relation to the krplertreMing Agency's boundaries. A-Projecrfa 1 CITY OF SAN BFRNARDINO APPENDIX I SAMPLE WRITINGS STATE OF CALFOIVM- DEPARTI®iT OF TRANSPORTAXIM ATP CYCLE 4 APPLICA I M FORM tAPG2 uQE6VW= ) r - KLA Paya22af4t UA cmceraawama—a; �swar..auaa�ivoaioea � sa.om.staiY mrrw�ihojea Part B: Narrative Questions Question #Z pis P07ENTIAL FOR INCREASED WALKING AND BICYCLING. ESPECIALLY AMONG STUDENTS, NIWMNG THE WeRMCATNM OF WALIUNG AND BICYCLING ROUTES 70 AND FROM SCHOOLS, TRANSIT FACA.n11 S. CO8■RIITY CENTERS, BNlOY1ENT CENTERS. AND OTHER DESTINATIONS. AND NC1LUDNG I NStEASNG AND YwpROVING CONNECTIVITY AND NOEL ITY OF NON- NOTORIZED USERS. (0-9 POINTS) Please protide the 11611, 1 g kdormstlas: (fids must be completed to be considered for fundtnl.) IF of Uses Pedsatrlsn Bicycle Dela of Cotuats Nark hae N NtA b project currsnt 5.700 80o Some The k6 wing' 11 A ti , related lothe Safe Routes to Schad Projects data rtes already eramred in part 3 of the application. School TotalStude Enaffnwd AppreLt L AIgSdmd Rode Proposed ct WaBdrgBg m Sdgol John H Lleddy 1,11"o School 984 390 740 Eel—ElemendaySdard 835 630 620 Tach Sheet 6nasYary Schad 715 39D 480 Greets L_earr" A=derny for 540 450 3811 Graf Early Education Caller 535 35o 370 Docrenent the me0odologles used to establish the.gllTlnt Coatnt dam. (Mork of 250 Words) NOTE: In addition to the above, 43,900 daily transit boardirgls we measured for the eddy area. Student travel allies tahea between April 2017 and September 2017 (two days at each school saarveye i studems methods ofcommulmg to & fionm school- An additional smvey occurred in May 2018 for Grates Learning Academy for Young Scbolw& These tallies had a higb participation rate (over 50 percmtof tbo atrdeot body leach school) amonglin students and were thus s4a fcendy reliable. At each school betweca 45 and 75 pwc ma of students walk or Mlm o school. Then paceom8es isf mnod estimates for duly student users. Estimates for the dmly ase by other project -area residents, eakubned fiom 1 ]S Cr n w Hua ms popubdon and conk-wmaraft mode split measures for the 0.25 -mile vicinity of the school, were additionally i chided. lbs resarI" anuount was rounded w Lha nearest hundred soaccountfor the imprecision in estbmlimg non-sandent uses. Furthermore, the fiml amount ban underestimate in that---wffiod 1br calculating ashy reexetioml users was alsompW doe to smokily of relevant data rte the project A. Smtemart of project meed. Describe the issute(s) that this project will address. How wl the proposed project benefit lhhe rlomnroia med users? What is the FojKft cleared outcome and how will the project best deliver that outedne? (0-19 points) Dimmes: . Lack of connectivity . The lack of mobi7dy - d th applicable - Does e populatim have limited access to curs, b1M and tri o Does the project have an unserved or underserved demand? . The 101.31 health concerns mtsponew should lows am o SpwAc local pub6o health concerns. health disparity, and/or cadibons n the bulli and social envtatmerd that affect the project community orad can be addressed through the proposed project Please provide detailed rdevard ansvvas osmad of general description of the health benefits ofwa" and bilmg (i.e.'WmBdrg and bift increase physical actNiln. o Local public heath data demorstratirg time above public health concern or health deparky. Data should be at Dae smallest geoWaaphy avalable (state or nadorml data a not sAaerl. One poleartial source is the Heaft Planes Index: (HPI MW . For combined I/NI projects: Doams need for an eecasragaeent educator, andkr wdxcwnwd program. (Max of 1000 Words) liftsAmRsma • 1F9D I The pwjeet addresses deficiencies is safety coaaMose; and connectivity for pedesWn% bicyclists, and other active transportation users commuting err CITY OF SAN BERNARDI 0 APPENDIX I SAMPLE WRITINGS STATE CF CALIFORNIA • DE PPJnVA W OF TRANSPORTATION ATP CYCLE 4 APPLICATION FORM LAPD 22-U (NEW 06/2011) v1.3 KLA Paae2iaf4T tsttg V.WadV-itt- I SdmbSWrgV- swmo. P%*d mile radius. For anyone attending ane ofth five sddm h or living er vrorking in this area, theprojact mynoves the soft and accessibility of fast -mild har-mile concoction. All fin schooh wase liatu ed in the LADOT Safe Ranks to Schoid: Tap 50 Schools Plan which carefully )-viewed the capital improvmeats thatwmdd maim fee moat local impact to w8kers and bikers in the community. Los Angeles Depertmem of ransportadm seem los Angeles Unified School Distrix administrative staK aoemelmembers, commisim members, Board ofEdbcetion members, and Los Angeles Police Department smffdevebpedaset ofa'- i to acted 50 schools to receive active transportation improvernefts. Collaborators csMbhdW amethodology that used a ddw&ivm approach to identify schools with the most used, including but not Imrilod m an analysis of pedestrian and bicycle colEsim ran for a0S-mile vicinity ofeadr shod and paamg; of student eligibility for tics and reduce ftriQ meals All five schools ranked 24th or higher and Espaam FS was the Zed lap school on the list (LAUSD operates 1,100 schools in total) The neighborhood rola within the top 10%r most collision prone Braes ofdo City ofLos Angeles, an observation based on kernel density analyst of five yew ofTM collision data (2012-IQ.In those years, 293 pedestrian and bicycle collisions occurred in the project area, 24 resulting in a fttafly or a severe ugury. The Cows backseomprivmgtbe project armooDecbvdy rank imthe 77th percentile statewide for traffic density, per Cal Fnvko Scam 3.0. Nearby stretches of 3rd St; 66 St, 71h S168& SL Olympia Blvd, Pico Blvd, Union Ave, and Vrdshim Blvd been designated by the City as pmt of is Vision Zeno Ffigp-IajmyNetwods where collisions resulting an npuy we most fiegaedly ohverwat. Despite these >lasam to pedestrians Bad bicyclists, local economic dnllenges and density ofdevelopmmt have translated to constrained mo6rTrty options for residents m the neighbachoo4 and the -u subsequent reliance on alive transportation to conduct their everyday livelihoods. As discussed in the scspoase to Qaafim 1, 96 paaentofsmdcors sella attend the sehools in project area me esolled in the FnxlR Priced School Meals program. According to the 2016 American Community Survey, very few households base the option of using a personal vehicle: 32 percent of ail households have low vethicle access,while 439 perocosof housdtotds have no access to a personal vehicle. According to the Healthy Places Index, the co®aenity tanks into lowest pesoenu'k stasewide, for automobile a mss but the 981h percentile for active commuting since 60-80%of commuters wage, hfea, or take transit to wort. Iastty, 29%r ofru idemsme cluldren (-10 yeas old) or elderly (5-65 yeas old} Active transportation and transit remain the few mobility options for these residents to nub their jobs, civic insaamom, beahhcme and other damns. Residents me thea disproportionately exposed to qday risk by walking or biking on thew local roadways, in addition to living in an area with collision mas that are already among the highest inThe City. A substantial number oftesdenm would bendh fiom local capital improvements that addresed local wathabiilq own sort as uosalk crossnngs. Become walking and biking rales at each of the fiver featured schools is so higb, each improvement to the local roadways has the capacity to flange the pedestrian and bicycle environment 1br a significant amber of children every day. Waw tallies conducted at each of>he five schools Am that more than 71 percent ofsludenm use active transpotemn to gas to sad fry srhooL According to transit ridership dam, alert 43,000 bmrdsgs were mak so IA Metro buses and mil service on atypical day dating die mouth of May in 21) 17. Safie, accessible arrive transportation connectivity provides armmwAy combats with the opportunity to participate is and develop healthy behaviors dal promote mmilbci g. More than haff(58 percent) of all adults living in tlo project men do not gas at least 150 minutes of physical exercise per we* as recommended by the Centers for Disease Control and Prevention (CDC). Among community members, I in 5 (20.1 percent) are considered obese, 4 percent we diagnosed with hart disease, and 7.91 - of adults Have diabetes. Thr Centers for Disease Control and Prevention reports that Diabetes is One 71h kadiog cause ofdath in do United States (ad may be m krrepore4 Similarly to cardiovascular disease, the risk of diabetes can be gready reduced dmo& increased physical activity and ld:*1c, cliangn By providing a site network for wagdog and bicycling in the Liarhty Middle School neighborhood, hal community members will mgege an active transportation and more= thea pbysical activity, reducing their risks of obesity, diabetes and hart disease. The project wig aak lower pedestrian and bicycle hknges for students end commumity members access mg five: schools located within the daghbminood, transit stops including 63 bun stops and the Wer Pack Memo station, and nearby community d-unstims including MacArthur Pak, the Good Sm nrA= Ilospiml, and many hal basinenes. It wig improve the existing active transpatatior, network for don-mtmhzood u ms by installing impurvedodm that will lad to a sayer and mase comfortable walking nod b&irkg covuonmerA, and promote healthy behaviors tluoughosthe community. Through this efEaS the project smites to provide the conummity members, manly disadvantaged communities, with an active mansparb bon nawwk that will mect d&* weds. B. DewAbe how the proper projecit wtl address Do gedve but P0rlatioR Rw* (0.18100h>fs) 1. Cions a gap? L Creation of now rouln? ❑ Yes ® No ® Yes ❑ No Ales toule = Cormhuction of a now faddy #0 did not previou* eeddf or non-RAolor¢ed lasers that provides a cease or way to get from tate place to anoBter. a Must provide a map of" new mule location. 1 B2B2. New Routes Location Map.pdf b. Describe the exisfi g rotrte(s) that cuffs* conned the aflecla transportation related srA comunky (dent fned destineWnss andel re why the roule(s) anot adequahL (Max of 150 Words) wares � I 40 l There ase cmremly no bicycle fiuclitia m the pmjea Baa In addition, due to the deariry of high-voMw aueats inthis neighborhod, buldng CITY OF SAN BERNARuilju APPENDIX I SAMPLE WRITINGS SPATE OF CAUFCXNM • OEPAMMOff OF TRIWSPCWAIM ATP CYCLE 4 APPLICATION FORM LAPCs 22-U VIEW 06/1018) VL3 KLA Paytasom 7-LAavrr_ ofT—*xwd r13 Lief wwaadN&iiSift,p^jd r emmemolled or two-way sop controlled, and donees we observed fnlieg to Maw speed ludis; despge a% macits and pares is wee to I eL®, nouine 11on at a 0CY ILS. G Describe hOw the project finite Or COrma.1S, or BnOMMOS use of a deft fotdes to bartpOrtaiormalelad sal cournunity idetltified dtts11 "' I where an hcreeae In eetitre transportation modes can be realized, inckaft but not united to: schools, school %ciijues, trarusit 111ea wu mrfdy, socW service or uo"=l cmf m etnpbpnmd cwf m Mo dormly or mTordable hmzkq, regbrtal, Shale or national trW system. reaea Tony and visitor destinations or ctlfr eornmunfdy idenGrfed destinations. Spoaifc desbo6on exit be iders0iled. Max of 150 Vllbrds) Ift The projctwid construct three new north -south bwyde eorridmsdid mdode bilu: fines an I uas Awe between Fuld Dr and 6th St, and %bow a dougOmeomdomUaiaeAvebetweenPicoBlvdand6thSt,Ban=BraeStbetweenOlympicBlvdand6diSt.andLacesAve between EmeafdDrand Beverly Blvd (Belong with the am bike Lines} The sear facilities will provide smdcm and adults alae as each ofthe See srbook eohmocd safery on Weir jo®eys b and fiom school by bihte. They will additimatiy provide aeccas b bW destinatioat such as she Church afLamnanalla-Coaaptim Felipe's Me Shop, and several Metro bas stops. Finally, day will mlcooeuect several east -west bdm oaa.. that werxisrirngapmposed,connecting toDowobwnLA. i Ra ofbar riertsomobMtV? ® Yes ❑ No a Type of bonier Ser" Mist provide a map iderM4ve to bar Ler location and improve meld. Bw. Safety Barriers Location Msp.pdf a Describe to mtislirtg negative effects of bamerto be removed and how the project addresses the etdslintg barrier. (Mau of 150 VVords) Words a Oa ofthe most sgnifiant safely concerns in do aeigh6urhood is crossing the higbvolume (p dounly east west) boulevards then traverse the scbool attendance bomdaries 1ba foal student popnttion is apaxd acnes the project area, rapviog stadeets b cross 3rd St, 6th St, 7th St, 81h SS Alvarado Ave; Olympic BWd, Pico Blvd, Uoba Ave, amdlor Wilshire Blvd-Lalfof whidf conte the Via Zao amidors Tit. To address these mphcrt barnes the project mcerpmates a comprehensive act ofaeatoaas at sigmlmedintersections and along corridors. Cowocmea sures toctade curb ea0msiom continental aoswaU fad pedestrian intervals and Mlm boeucs. The project also calls for the reLreaban of moria bus stops Sem the nearside to the f w -side ofthe inictsectioin. allowing buss to proceed through the intcsecdon before slopping for pas.�nigus These malt, h tri improve visibility of bicyclists and pedestrians as wet as locycisdpedeskian compliance with sum ik ri of -way (si ' isms teal collision, fi ctas). I Describe how the project limes or Connecta, or encourages use of sodsting ioule5 to transportation -related and conrnttNty idettdw destinations where an increase in alive transportation modes can be realized. mckx tg but not iltated to: schools, ached facilities, hast facilities. cormmtaaly, social service or medical centers, empbyment centers, high density or affordade hottsirtg, regiotal. State or rational hall system, recreational and Astor destir e&= or other corrommily identified desiratiors. Spscdic rite on must be rifer (Max of 150 Wbak) efonb By reaming these significant barriers b safety, studuft and guardians an soft cross the dangerous roadways b remb the live school c®paes Simohanaoudy, community members an safely reach hal iostrmaons such as Church ofloumawhme Conception, Good Samar ffospifl, and MacAdhm Parr commercial and retarl derebpmat along 61h St, 71h St, Pico Blvd, or Olympic Blvd; and Metro rail or bus slops Oben me pace Oa of tmafe a is Ex pr®ary reason why ams douse tat b vmlk or Wee b nearby deaimtions. Pmects commonly chic t� a the ratan they drive Meir dnldren b and from school, an ohaervafion based on aggregated data fiom Safe ft euro m School surveys eoodueled at sbuilar Soodusa California schools. 4. Other Yttptoveamnta to sAdk19 routas? ® Yves ❑ No Must provide a map of the now improvement location. B2B4.ImprovementstoEsisftRoutes locationWa Pdf J h Eq)Wn the improvement (Max of 150 Vbords) The project will add shoos 300 improvemewss in the existing active amapectamn aehvodt. Those improvements indode more than 120 aossiagefafaoa his including sew high viability crosswalks: I I speed kedback sips and fan speed humps to slow down toolorbmg 14 stop' with Oshiog beacaos and two pedakian-activa>ed Itching beaoos to warn motorists of vossial, hs new tanto ramps lou p e wdh disabilities to sa0ily eros Me roadway; and tee replacement and/or sidewalk tepac ineeded 1Le list of preposed is derived from dee comments received Som the walidug safety aessseaceitsLeax tbeir deed apptiability to the wading networL Describe how the project rinks or conn, or atxowsps ase of eKb tg rendes to ion da rd or community identified destinations wduae an im ee it active transportation modes can be realized, kxhxft but not lhttitod to: schouls, school Mies, transit oDmmirdly, social service or mewl carriers, employment centers. high density or affordable !rousing, regional, Stott or national trail syslern, recreational and vleft destinations or otter community identified destinsdom Spw&des w&:vt ntust be (Max of 150 Womb) tumbAwansaakw s7 17beexh6w acus szosymation mSashuame in The proicct area is uam for the o mmunit 's can -act need -s. probkm CITY OF SAN BERNARDINO APPENDIX I SAMPLE WRITINGS SUM0FCMJF0MlA- 13WMTM8ff0FTRffiSPMTATM ATP CYCLE 4 APPLICATION FORM 1APG222-UPIEWOMMID WL3 K?wrrA Page 250142 74AIDepLaff•13 dke cxisft active tramportatison network creating a safer and more coo foubk envirommum for smdem to gala end fican Fvcnmn Elmaidery Gutts Early Education Carter, Greft Lemming Acmdcovy Loft WWI% and leath Street Elemenhay. Additio-Hy, 'I va A. eormm®ity membersft safely reach local inshustions such as Church aflmnncobft Cancapdom, Good Smmwmm Hosphit and ?AwArtbw Pais W and retail atom 60 St, 76 S1, Pico Blvd, and Ob.* siva; and Metro rail or bus 5mps- IF' CITY OF SAN BERNARDINO APPENDIX I SAMPLE WRITINGS STATE OF CALJFORNIA • DEPARTUM OF TR/MASPORTATION ATP CYCLE 4 APPLICATION FORM LAN; 2ZLU (NEW 05=18) KLA Pane 27 of 41 zulaararti�a>u raay seat>.a wdt6e3irerlsaeirgseiroiS.aq.rtioi� mv� 4. Rehnndrr® Prime Iniat-MilpS, txdfsiott map and tent WW atmsrtariM provided in abovedsatss fie 117dent 10 which the Proposed projed limits mWesents one of the aWnc>y s top priorities for addreeeig attgagg isidslIl and dimes how the proposed safety inprmveme nts correspond to the Was and batons of the past collisions. (e g. sidexralcs, bile Janus, 6phlag, bulb-(uts, signals/ bmriers, ate.) As appropriate, deembe taw tihe M program elemord : • educates bcVdiAk pedesbians, w dtar ddvts about sMft hazards for pedes bbm mrd bid; and • ei counlges safe belmlor, mdudsg through eiriloroement (Max of 7t10 This poject mpresents one ofthe umst pmormmed dFm for the City oilae Angeles In 2015, the City established LLs Vision, Zero policy, a Traffic. aft Ply that svivesto eliminate traffic fid by rhe yew 20.15. As&mcscdby Afayor Cvarcett6tlsetlortbHw together transportation cage eds, police officers, advonae%and Polleymdc—to wodk togrihctowards ere .. safer s6eefs. The Ciyrs foes is Titoteesmg the most vulnerable mad users, including chiWten, olds adi and people vmll®g mad bwyclmg. The Los Angeles Deperlincut of Tion established ViaimsZuo Priormned Corrdors do p iontmed finding for roadways for safely prWeem Wfthm the project area, Pfoo Blvd, Lith St, Wilshire Blvd, and Alvarado St me a part ofibese corridor. In addition to Vision Zero Priorffized Corridors, the City iaa aim idedifmd a network ofstnaxs called the Ilgh hpury Netwedc (HIN) which spodghisstrcetswith ahigheoncen6adimofseven:igjmiasand deallis particularly those involving people walking and bicycling. According to the Vision Zero policy, strategic Investments along rhe HN will have do biggest imped in tedaeiog trafitwelated severe injuries and dextM The projed area includes ten roadways that am a pmt ofthe Ifigh Injury Nchvodr gth SS Olympic Bk* Union Ave, Pico Blvd, 61b St, Wilshire Blvd, 71h St, Alvarado Sk 3rd St, and Union Ave. The isopeovements identified in this project we a dired response to collision trends as wag as field observations of challenge areas and threats that can kid to collision in the fulme. Over The course afloat five years, there were 298 pedestrian and bicycle collisions that occurred in the neighborhood. Ofibese 23 collisions asubed in fa torWas or when the vidms were severely injured. The by five roadways with the most collisions we Olympic Blvd, Western Ave, Pion Blvd, Vermont Ave, and Nbmnomdic Ave. As noted earlier, these roadways are also a pmt of the High Injury Network. At the idersogion laird, the top five mlers Clio us with the highnst mllisima ane: 1) Olympic Blvd and Union Ave, 2) Vrdshim Blvd and Union Ave, 3) Iecrs Ave and 3rd St 4) 61b St and Union Ave, and 5) 71h St and Union Ave. To bean p ovide ®Pmvements that respond to safety issues posited at the Project area, the poject •meta also ocammed the type of violations drag were involved in die collisions. Among all the pedestrian collisions in the project area, 44 percent occurred when pedes had the right-of-way. This is Maly due to pow visibility ofpedeshieas when crossing roadways at calam boadons, hick of defined space for pedestrian right-of-way, or lack of ewareaea ofsaroondmg pcdt*uns among moionds. The project provides ammlermensmes such as curb on. ions to shodw the c oming dismace for pedestrians while giving them more visriblity; stop signs with flashing beacons and pedestrimm activated flashing beacons to warn mosonsis of pedesiman croctal crosswalls to clearly dcmwcate space for pedestrians To cross ire roadway traffic signal modification to provide kiding pedestrian intervals neo pedestrians can begin amusing mondiacd intersections emfiw, and pedestrian scale sired lighift Bicycle collisions account for 26 percent ofall bicycle and pedestrian collisions in the neigduorhood. The leading cause ofthe collisions is bicyclists biking on the anomobile rightof-vvay (39 Perot). B is followed by bicyclists bildes an The wrong aide of The road (17 percent), and bicyclists nd adhemig to bafFic sigmis A signs (10 percem)- Delioctian ofbicycle rigaof-way through the creation of Class 11 & BI faulmes, increased fiegeency of eanvenieat and bigh vadiiii1ily crosswalks, and clavier overall traffic spends ntsuhmg from traffio-calmmg improvements can address thele oollisfmi furors. Tfn project will provide bane lanes on Liras Ave, and bane sharmws on Lucas Ave, Union Ave, and Bonnie Bra St to bener define The roadway spaces for bicyclist. The brim facilities will be complemented win No: boxes on Bonnie area St and Valencia St to provide bwycTat even greater vaili tity and ease of finning at signalized ngmsccb=L VIAh more defined space for bleychst, bicyclist will be momatged to use the facilities in accordance with roadway laws and bane with cin flow oftraf6e. B. Saifely counbnnpwns (10 polms max) Di scAbs how the project Improvemenle wdo remedy (one or more) potential safety hazan s that oonbibuts to pedestrian andfor hieyeBst injuries or tamitles. RefermaeYg tins Information you provided In hart A. cla monsVate her the proposed eounurrt anures directly addreaa die undedybmg factors HM arra contrilm" to Hone occurrence of pedosbian andfor bieye8st collisions. 1. Reduces speed or volume of motor vehiebas In the proximity of non4notrorhad users? ® Yes ❑ No a. Current speed and/or vohnmm (bltax of 100 Woods) *or* R oomassw F 14 The traHfteo calmi g cumitermesiones included in This project (curb acromions, intersection ughtwin$Fk sliced fwdbedc signs, and signs with flashing beacons, one new bathe circle, , dc.) bur been shown to be highly effective in slowing vehicular traffie in the context of resideetid sheet. To the degree that these trafficcabning improvement deter mototi m from smromding neighborhoods from driving on these strew en route to other destinations• -as opposed to following local mtafats—ffny will also rcducc amweessmy trafCte flow Traversing the aeigbhwtrx)d and decrease the risk of pedestmon- or bicycle -involved collisions. CITY OF SAN BERNARDINO APPENDIX I SAMPLE WRITINGS SFAIEW CAyFORNLA • OEPARTMEM OFTRANSPORTAT Qpi ATP CYCLE 4 APPLICATHM FORK LAM 22-U P'M aSMS) IF" KOA Palaaaf4l 74A DgL arrnMp..des13 ti.byafidomadtrevat.aeeanmr ySaaat.sar.yIbja• b. Mticipaledspeed andlorvobmteallerprojeetamrtFit& t:(Ma(of1Cl0wards) According to the City's General Pla% Cay sheet designated as Aver B or Avenue III are planned for speed redactions to 30 miles per boor 25 MPH ani the n five sdnol; vrbere stud podestriaos bieydnes most pe9eot gpxdre05ereate a sphr of envnomeot for pedestrians and bicyclists in die neighborhood. Redaeing speeds bas a signifiam ®pectan reducing both the possuxl y and sevens) ofcollisioas 2 lawaves ttlyht dfataetea and visibBlly bsbseen mrrtka4ed sed ewer melor6ed u ars? a Cumord sCht dislence strdW vsbldy now (Ilex of 100 words) b. ® Yes 0 No Widesteeds,pmimdars,rodmombwkd mwlhtscioofspsrsmtvis%ftlanathatpositharmbpalestrienssedbiq'elisis. Cmrerdsightdistmcenadvisx'U7bysoursthtoccurred atshookisdieneighbmboodncludea)motmisanotbelegable toseestudents ems the roadways at doe b parlurd ems, b) molests cot stappimg for pedestriercv m mcomo®ed maerseetiana, and e) esotmins rot seeing oedesrihats ns dire cross terser aeterisls mtaffic si¢esl eootrnllad mmerseeoions UkApelad sigh dtalerm arWa visbidy issue resolution: (Max of 100 Words) VowdspAmahaw Curb extension allow pedestrianism, safely sand 6 imodie roadway, arguing them with die parking her. Ibis reduces abstracted ted Goes of sight caused by poled v Metes iTgh-visiblay wssvmGe wig be leapt memedto indicate the pedestrian sight ofway, while leading pedeshimimervalsatexivfmghafHesignalswallallowp bbegis befinemolornbaxaveagrceaGght maremiog pedestrian vrsf *. the projecr vnO itemspedestrian activated flashing bhp = step signs with tkavh n beacons to wam vehicles of pedestrian crossings. The' ofbib bora writ give bicydasts more v!Q! -0ity as dbcl, malre left turns. 3 ENnshtates pot 11 conflit1 ptdrda bebreeee molorleed and tion-tntmrb ad oars, including cteatYtg ❑ Yes ONO physical separa ion between rnttforfesd and aatmolmfaed asses? 4. Improves compliance vdlh local ttralBe Ines for both uncludzed and non-molorimd users? ® Yes ❑ No a. which law: Speeding b. How veli the project improve complierm (MSc of 100 Vklorrht) worde Raambing: ffi The project will install l t speed fw&ack signs an 3d St, Laces Ave, 61h St, 71h St, Olympic Blvd, and Union Ave which educate examined - users on their speed. Signs capture vehicle speeds and display a *slow down" warning message when speeds exceed the posted Gnu. The project will install 4 speed humps on Cohmbia Ave, Wilmer St; and llmtfmd Ave to slow down traffic, tars getting motorists to adhere b the posted speed fmit. ti. Addrsuss budequate vehicular ftft oorrI , drwiees? ® Yes ❑ No a .1st Itaific controls heat are kodequele: (Max of 100 Wards) wards R°"m'm� The f Alowiog s a 1st of - M controls thatneeds to beTmffr sigoals at 7th St & Union Ave, 7th St & Valencia St, Olympic Blvd & UnionAve, l lth St & Album St ad Olympic Blvd & Yakn=St stop controls at 3rd St & Columbia AvdCrown Hr71 Ave, 4th St & Loma Dr, S& St& Hmtfmd Ave, 71h St& Swam Ave, ltb St& Groes Ave, Ingraham St & Vaknrda St, and Little St & Wilshire Blvd; a crosswalk m Lames M WaodBlvd & Grmmn St; and pedestrian signals st28 ugnafiud mlersections. b. Howarelf"iradequele?(Mex;of1O0wards) Acidsfl alwad : 1s �t�signals grenmg the moadwayand rrushedvehicle imersectonarssing.Other intersections and crosswullis have pede4— or stop control sigow (or none whatsoever) then ere mdegrmte in slowing or stepping traffic for polestrians at those lecmi Pedestrians the intersections ions me a great risk, and upgrades s these devices will allow children. elderly, ons. dsabled users m cross c How does the project address the irmdequaies? (Max of 100 words) rlimda NerabdW 1 7 1Le pmjeet wig install accenable pede — lush barons atmmume hWF= sigmecaobolled dwsosfimhs, atop . with �biog bacons selected sbp-cmhoGed lnsersecaom, kadmg 1 intervalsat foe aie,aliaed crmswalica. ped�ao-sli% f>ashiag baooas m th. crosswalk, and a high-insousy sfiveled wossarath (HAWK) at a new midbloec crosswalk. In addibo% the traffic signal at I lth St & Albany St will be kmphad with a tutffr circle to combat speedmg and hazardous honing along diose two streets. Mast ofthae changes will be mLg3l with vsib7$y-cebameieg mp rvemas such as coomrnml crosswalk, curb extensiom and intersection ughtmmp- aL List bbide fadIPo'ies, trails, crosswraft and/or sidewalks Ont are madequakK (Max of 1W words) 1ladae memo bhw 42 The sidewalks on Bonnie Bees St Olympic Blvd, and Lace Ave we sacked, and arm in need ofrepabs. The sidewalks on Union Ave, 7th St and Bacon Ave have been wanted by the mob ofdie Lea from the streets' urban canopy. Mac than 100 intersections in the ecighbodaod am missing crosswalks at am or mom approaches. b. Haw are they irmdegLmft? (Max of 100 wads) Poor sidevm& coed alongside vehicular crosswalk. Given t CITY OF SAN BERNARDINO the io5nshaetary which would deter them fiom walking orforeadiem so walk h disubditics from mM naviaatine duouah Or facility.. Mjov CJ WW streets Mack APPENDIX SAMPLE WRITINGS STATE OF CMJFORMIA • DEPARTMEIR OF TRANSPOKFA71M ATP CYCLE 4 APPLICATION FORM IAPQ 22-U (NEW 05f2018) KLA Paga34d41 7 uA Out or ..Pmlw B 1ieCWWdaaaa11e101 1 dFlsamrsand,SdW' ter Part B: Narrative Questions Qtles;eon 66 TRANSFORMATIVE PROJECTS (" POKrs) gevr,w ,wrw 1�� M�a>M Y•�grVrra Yr• rrf1ar71rrfrralfa••ra wr�rrvrrwrara( taarwx VI 7JrN ARVS/ �� yam, The pmed provide assferaadmae comfortable walking and bmyelmg experience for oxnr®t and fimne pedestrians and bicyclists Is doing so, it ell solidify da: scighbahood's sam6eon fir a vcbxk-depeodcet neighborhood m ase where amilcuts and vishms partake as active tramportaboo fe amjority ofall local tripe. As evident from walking allies, usnsic ridership m ®maobcm and aommme panams discussed varlet, comoAmay members m the neigbbothood already walk and bike nt higb rates This project will provide community members ofall abilities with the adew active transportation mfenstracmne needed to walk or bine totem local destioatmes sefcty. To solidify Busuamfarmubam, the streop}b ofthis poject rests upon 1) scale of the project dwK 2) as strategic location, and 3) its contest within a The projects firm sbwglh is its un of hu valve ad trediuoml active transporter improvements for a neighborhood that is home to roughly 38,000 asidrafs The impeovements are comprehensive, supported by safety research across the industry, and cmefuly veined by licensed eagmeers to ensure construction feasibility. Elks of iestallstiom include almost 100 new aensanlks and crosswalk upgrades, 56 crosswalk sbortesuogs, 2e, new accessrbk pedestrian perMbaliom, II speed feedback sgos, 2.1 miles ofb&c Imes and bice routes, the conversion of a two-way street to a on way street a new toucan . ada sew traffic circle. The project also carefaly ids al existing pedauiea and bicycle infrastructure within the project area that rad maintenance. Upon the projects compbdo% do entire oeigbbmhood's active trampmtnum actwork will be interconnected, offering its 3e,,000 residents, 4AW Shrdeol3, and 44,0001rmrsit riders wkb the mach -Waded and cuntianons infiaswwne to safely partake in active tronspmte0oo activities. The projects scrod strength is As strategic Iocaime. Most improvements am within a quarter -mile ofthe faatmed schools; all improvements are within a half -milt (walking &sea=). Ofthe five featured schools, four we elementary schools and ane is a middle school. Al tkesc comms have high recorded mus ofwa0®g ad b0mg among students. This scope is deliberate in that the project hopes to mstit a am= of pride and understanding for young students to partake in active transportation. As students tromition from the okmatsry schools to I.ieday Middle Sc ooL, they will COMMUD to benefit fpm and use the active transportation active mfrashuchut to have] to mid from school By doing so6 the project will have a lasting benefits for students and cultivate the next generation of active transportation users. The project's tbrd shmgth is its planmmg eoutexd within the City% meaoscepic planning initiatives including the Mobility Plan 2035 and Vision Zero, described in section B below. 8 Die Mow other new or proposed funded projects or polleles In tbs vicirdlV of lids ptojaet will attribute bo the transformative nature of this project? As you address this quesbmp consider tlerns like to following: • Transit • Lard Use • Overal non nolotizetl network For projects please atactr one of ere following: • The meeting m6s las voting to fund the project or • The approved envirmanerdel doaanat* a Otmr hen portant documentation demortstratng the trmmfOrsmtmn (Mase of 500 words) rrparde Pwww war, Fin In addition to this project, the City bas policies and proposed loading for other pmjocts that will contribute to the husstmeastive nature ofthls project. The City ofLas Angeles has a historically been a heavily aukHmatric metropolis. flowever, per the City's Mobility Plan 2035 (adopted in 2016) the City is determined to develop a multi- hampmtadon system that bolanrces the need of at mad users. The Mobility Plan 2035 included the designation of the Neighborhood Enhanced Nexwork, a network of sbw, locally -serving shits Thal connect communities b schools, retail, parts and open space health ore services, and employment oppordmities. The project mea includes 11 coridom that we a put of the Neighborhood Enhanced Network, ineWding 2d St, 4th St 11th St, 12th SS Beacon Ave, Bork Brae St, Uses; Ave, Union Ave, Union Dr. and Ism Dr. Working in conjunction with the Mobility Plan 2035 is the City's Vision Zero initiative that was discussed earl -Wer in the response to Question B3. As pan of the Vision Zero i midatiM die City has imposed funding for improvements along several corridors in the neighborhood the aligo with the improvements in this pojcct and will transform dee neighborhood into a sahr and mine comfomabla environment for non-mobraed usum Along G hSt between Beadry Ave and Wesdake Ave, the improvements will include instating new speed feed uck sigm6 and mconfgutieg traffic sigadsto include a leading pedestrian interval and protected left tumor On Wilshire Blvd, the City plane to modify sigcal phasing to offer more time far pedatriaas to LOS ANGELES' CORPORATE OFFICE 1100 Corporate Center Drive, Suite 201 Monterey Park, CA 91754 P (323) 260-4703 F (323) 260-4705 ORANGE OFFICE 2141 W. Orangewood Avenue Orange, CA 92868 P (714) 573-0317 F (714) 573-9534 SAN BERNARDINO OFFICE 3190 Shelby Street, Bldg C Ontario, CA 91764 P (909) 890-9693 F (909) 890-9694 SAN DIEGO OFFICE 5095 Murphy Canyon Road, Suite 330 San Diego, CA 92123 P (619) 683-2933 F (619) 683-7982 M B83174 www.koacorp.com