The URL can be used to link to this page

Home My WebLink About2019-024Resolution No. 2019-24 RESOLUTION NO. 2019-24 RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA, RECLASSIFYING POSITIONS WITHIN THE OFFICES OF THE MAYOR AND CITY COUNCIL; ESTABLISHING, AMENDING AND APPROVING CLASSIFICATIONS AND JOB DESCRIPTIONS; AND AMENDING THE FISCAL YEAR 2018/19 BUDGET WHEREAS, Article III of the City Charter which provides for the City's legislative function with the power to set policy, approve contracts and agreements, and undertake other obligations; and WHEREAS, the Fiscal Year 2018/19 Adopted Budget includes funding for the legislative function that consists of both the offices of the Mayor and City Council; and WHEREAS, Under Charter Section 508 and Municipal Code Chapter 2.04, personnel appointed as deputies or assistants of an elected official serve in an unclassified "at -will" capacity; and WHEREAS, The Mayor and City Council wish to reclassify the Assistant to the Mayor III (U) to an Executive Assistant to the Mayor (Un, eliminate a vacant Administrative Assistant to the City Council (U) position and add two part-time Legislative Field Representatives and one full-time Senior Customer Service Representative (U) classification to support the operational needs of the City's legislative offices. BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The above Recitals are true and correct and are incorporated herein by this reference. SECTION 2. The classification of the part-time Legislative Field Representative, with an hourly pay range of $21.44 to $26.05, is hereby established and the job description for said position, attached hereto and incorporated herein as Exhibit "A" is hereby approved. SECTION 3. The Director of Finance is authorized to amend the FY 2018/19 Adopted Budget to reclassify the Assistant to the Mayor III (U) to an Executive Assistant to the Mayor (U), eliminate a vacant Administrative Assistant to the City Council (U) position and add two part-time Legislative Field Representatives and one full-time Senior Customer Service Representative (U) classification to support the operational needs of the City's legislative offices. SECTION 4. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is `held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. Resolution No. 2019-24 SECTION 5. Effective Date. This Resolution shall become effective immediately. APPROVED and ADOPTED by the City 7CA cangeed by the Mayor and attested by the City Clerk this 20'' day of February 2019. An Valdivia, Mayor City of San Bernardino Attest: Laf Georgeann HAna, MMC, Clerk Approved as to form: Gary D. Saenz, City Attorney Resolution No. 2019-24 CERTIFICATION STATE OF CALIFORNIA) COUNTY OF SAN BERNARDINO) ss CITY OF SAN BERNARDINO) I, Georgeann Hanna, MMC, City Clerk, hereby certify that the attached is a true copy of Resolution No. 2019-24 adopted at a regular meeting held at the 2& day of February 2019 by the following vote: Council Members: AYES NAYS ABSTAIN ABSENT SANCHEZ X MARRA X VACANT SHORETT NICKEL X RICHARD X MULVIHILL X WITNESS my hand and official seal of the City of San Bernardino this 2e day of February 1019. V F Georgeann r��a, MM City Clerk City of San Bernardino PROPOSED - EXHIBIT A Signature: Class Code: M/CC Date Updated: Director, Human Resources Bargaining Unit: Part Time Class Specification Legislative Field Representative (U) - Part Time JOB SUMMARY Perform a wide variety of administrative and field support duties for elected official members of the City of San Bernardino; to represent elected officials in the community and establish effective relationships with businesses and constituents; represent at meetings; and perform other related duties as assigned. DISTINGUISHING CHARACTERISTICS Legislative Field Representatives perform research and analyses on a wide range of policy, legislative and community issues in support of the elected official's short- and long-term goals for the City and associated policy and program initiatives and plans and represent elected officials in interactions with a variety of constituencies. Legislative Field Representative is an entry-level professional class. Incumbents perform research and analyses on issues in one or more program or policy areas under the guidance of an elected official. Incumbents may be assigned to represent an elected official in attending assigned community and business meetings. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 1. Provides staff assistance to the City's elected officials ranging from moderately difficult to highly complex; assists or participates in or leads in developing and overseeing implementation of plans and initiatives to meet short-term and long -terms goals and objectives of the elected official; assists or participates in formulating strategies, approaches, outreach initiatives, collaborative arrangements and other processes to achieve overall results on goals and objectives; meets with a wide variety of stakeholder groups and their representatives to represent the official and/or build support, agreement, participation and partnerships. 2. Receives, researches and responds to constituent complaints. 3. Plans, coordinates, organizes, or assists in conducting or arranges for completion of policy and legislative analysis studies relating to assigned issues and/or programs ranging from routine to complex and highly responsible; identifies issues and challenges, obtains relevant information and data, analyzes alternatives and makes recommendations; drafts reports, policy papers, recommended legislative proposals, presentation materials and talking points for elected officials. Legislative Field Representative (U) - Part Time Page 1 PROPOSED - EXHIBIT A GENERAL QUALIFICATIONS Knowledge of 1. General principles and practices of administrative, organizational, financial, legislative, policy and procedural analysis. 2. Be familiar with City policies and procedures in response to inquiries and make appropriate referrals. 3. The legislative process, its steps and influence points. 4. General principles and practices of public administration, including municipal budget development and financial analysis. 5. Principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation. 6. Basic concepts, tools and techniques of project planning and management. 7. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. 8. City operations and functions and associated public policy, operational and financial management issues and challenges. 9. Uses and operations of a computer and standard business software. Ability to: 1. Reach sound independent conclusions and recommend appropriate courses of action within policy guidelines established by the Mayor and City Council. 2. Apply judgment and sound political acumen appropriate to level of assignment. 3. Represent elected officials authoritatively before public bodies and in interactions with a variety of stakeholder groups, including legislative and governmental officials, business and civic organizations, community groups and committees and/or commissions. 4. Use tact and diplomacy when addressing complex issues among competing interests. 5. Lead and facilitate group problem -solving efforts and develop consensus among parties with competing interests and priorities. 6. Operate effectively within a rapidly changing political environment. 7. Present proposals and recommendations clearly, logically and persuasively in public meetings. 8. Establish and maintain effective working relationships with the City Council, all levels of City management, other governmental officials, community and civic organizations, employee organizations, employees, the media, the public and others encountered in the course of work. MINIMUM QUALIFICATIONS Education, Training and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above for a Legislative Field Representative is graduation from an accredited college or university with a major in public or business administration, political science or a closely related field; and one year of paid or volunteer experience involving legislative, community outreach or other similar activities or experience in a legislative or elected official's office; or an equivalent combination of training and experience. Accreditation shall be by a national or regional accreditation body that is recognized by the Secretary of the United States Department of Education. Licenses, Certificates, Special Requirements. Possession of a valid Class "C" California Driver's License is required. Legislative Field Representative (U) - Part Time Page 2 PROPOSED - EXHIBIT A PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. Incumbents may be required to work extended hours including evenings and weekends. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works under typical office conditions, and the noise level is usually quiet. Work requires attending meetings and events on behalf of elected officials outside of regular work hours, in the evenings and on weekends. Legislative Field Representative (U) - Part Time Page 3