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HomeMy WebLinkAbout2018-195Chairperson shall represent the Commission in meetings with City officials and members of the public and report to the Commission information pertinent about those meetings and any other business pertinent to the Commission. The Chairperson may create committees of the Commission and authorize any calls for Special meetings. Section 2. Vice Chairperson The Vice Chairperson shall serve as Chairperson Pro Tempore in the Chairperson's absence. Section 3. Staff Liaison/Secretary The Staff Liaison, as appointed by the City Manager, shall serve as Secretary to the Animal Control Commission, and as such shall be responsible for the administration of the affairs of the Animal Control Commission. The Secretary shall be the custodian of all official records of the Animal Control Commission. In the absence of both the Chairperson and the Vice Chairperson the Secretary shall call the Animal Control Commission to order, whereupon a temporary Presiding Officer shall be elected by the Animal Control Commissioners present to serve until the arrival of the Chairperson or Vice Chairperson or until adjournment. ARTICLE IV Meetings Section 1 Regular meetings The regular meetings of the Commission shall be held monthly on the second Wednesday of the month at 4 p.m. in the Personnel & Training Division Conference room at 710 North D Street, San Bernardino, CA 92401 or other location within the City. The time and location of the meeting shall be made available no less than 72 hours before the meeting, or as otherwise required by the Brown Act. Items may be placed on the agenda by any member of the Animal Control Commission, or the Secretary to the Commission. The order of business shall be: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consent items 5. Animal Control Commission Announcements/Reports 6. Staff Report (s) 7. Public Comments for items not on the agenda 8. Adjournment Section 2. Special meetings Special meetings may be held at any time at the call of the Chairperson or at the request of the majority of the Commission. Notice of the Special meeting and its purpose must be provided to all Commissioners and must be posted at least twenty-four (24) hours in advance of the Special meeting. The Commission may only take action on or discuss items on the agenda for the Special meeting. Section 3. Quorum A quorum at any meeting consists of five or more Commissioners. The absence of any Commissioner previously recorded as present (temporary or permanent), shall be noted in the Minutes for purposes of determining the presence of a quorum at all times. Section 4: Attendance Each Commissioner who will be unable to attend a meeting of the Commission shall notify the Secretary at the earliest opportunity, but not later than 5:00 p.m. on the day prior to the scheduled meeting. The Secretary shall notify the Chairperson if the projected absence(s) will produce a lack of a quorum. Pursuant to Municipal Code Chapter 2.17, if a Commissioner has three consecutive unexcused absences, he/she shall cease to be a member of the Commission. Section 5: Public Comments Public comments will be made in accordance with the Brown Act, Municipal Code Chapter 2.58 and Resolution No. 2018-89. Section 6: Maintenance of Records All records shall be maintained according to the City of San Bernardino's retention schedule. The Secretary of the Commission, or designee, shall prepare the meeting minutes recording the official actions taken by the Commission. Minutes must be prepared and retained permanently in an action or summary minutes format. ARTICLE V Committees Section 1. The Chairperson may create committees as deemed necessary and may appoint Commissioners to each committee, who will serve at the pleasure of the Chairperson. ARTICLE VI Amendments and Adoption Section 1. These bylaws may be amended at any Regular meeting of the Commission with a quorum present, by a unanimous vote of the Commissioners present, provided the amendment was proposed at the previous meeting and a copy of all changes are provided to all Commissioners and was stated in the call for the meeting. Following approval by the Commission, these bylaws must be approved by the Mayor and City Council. Upon approval, these Bylaws shall be in full force and effect, superseding all previously adopted bylaws. These Bylaws shall not be considered or construed as superseding any ordinance or directive of the Mayor and City Council, nor shall they preclude the preparation and adoption of further procedural manuals by which the Commission may direct its activities. ARTICLE VII Procedures Section 1 Rules of Order The Commission shall conduct meetings in accordance the Brown Act and Municipal Code Chapter 2.58. Rosenberg's Rules of Order, Revised, shall be the parliamentary authority of the Commission, except when inconsistent with these bylaws or with special rules of procedure which the Commission or Mayor and City Council adopt. The Commission will follow the procedural rules established by the Mayor and City Council for quasi-judicial hearings (Resolution No. 2018-88) and regulations for public comments and testimony (Resolution No. 2018-89). Section 2 Conflict of Interest Any Animal Control Commissioner who is prohibited from voting on a matter, by reason of a conflict of interest, shall publicly state or have the Presiding Officer state the nature of such conflict in an open meeting and not participate in any related deliberations or actions on the matter. Established: • Adopted by the Animal Control Commission: 5/9/2018 • Adopted by the Mayor and City Council: BYLAWS LIBRARY BOARD OF TRUSTEES SAN BERNARDINO PUBLIC LIBRARY EXHIBIT "B" Pursuant to and consistent with the requirements of the City of San Bernardino Charter, Article VI, Section 602, The Library Board of Trustees, establish the following bylaws: ARTICLE I Appointment Section 1. Library Board of Trustees (hereinafter, "the Board") consists of five members known as Trustees, which are appointed by the Mayor and City Council. The Mayor and City Council may remove Trustees in the same manner in which they are appointed. Section 2. After 2018, trustees are appointed to serve a term of four (4) years commencing on the date of confirmation by the Mayor and City Council as established in the San Bernardino Municipal Code Chapter 2.27 Library Board. ARTICLE II Election of Officers Section 1. The Officers of the Library Board of Trustees include: (a) President (b) Vice President Section 2. Officers shall be elected by a majority of the Board at the first Regular meeting held in January. Section 3. Officers shall serve a term of two (2) years, commencing at the first regularly scheduled Board meeting after the election. Officers shall hold office at the pleasure of the Board and Officers may be removed from office by a majority vote of the Trustees. Section 4. Any vacancy occurring in Board Officer positions shall be filled by a special election at the next regularly scheduled meeting after the vacancy occurs. Officers elected to fill a vacancy on the Board shall serve for the balance of the then unexpired term of office. ARTICLE III Duties of Officers and Staff Liaison Section 1. President The President shall preside over all meetings of the Board and shall be a member ex - officio with the right to vote on all committees of the Board. The President shall represent the Board in meetings with City officials and members of the public and report to the Board information pertinent about those meetings and any other business pertinent to the Library. The President may create committees of the Board and authorize any calls for Special meetings. Section 2. Vice President The Vice President shall serve as President Pro Tempore in the President's absence. Section 3 Staff Liaison/Secretary The Library Director shall serve as the Staff Liaison/Secretary to the Board, and as such shall be responsible for the administration of the affairs of the Library Board. The Secretary shall be the custodian of all official records of the Board. In the absence of both the President and the Vice President the Secretary shall call the Board to order, whereupon a temporary Presiding Officer shall be elected by the Trustees present to serve until the arrival of the President or Vice President or until adjournment. ARTICLE IV Meetings Section 1 Regular meetings The regular meetings of the Board shall be held on the second Tuesday of each month at 3 p.m. in the Feldheym Central Library at 555 West 6th Street, San Bernardino, CA 92410 or other location within the City. The time and location of the meeting shall be made available no less than 72 hours before the meeting, or as otherwise required by the Brown Act. Items may be placed on the agenda by any member of the Board, or the Secretary to the Board. The order of business shall be: 1. Call to order 2. Pledge of Allegiance (taken at the discretion of the President) 3. Roll call 4. Public Comments for items on the agenda and not on the agenda 5. Closed Session (if needed) 6. Consent items a) Minutes b) Monthly Financial Statements c) Communication/Correspondences 7. Library Director's Report 8. President's Report 9. Attorney's Report 10. Old Business 11. New Business 12. San Bernardino City Library Foundation Report 13. Adjournment Section 2. Special meetings Special meetings may be held at any time at the call of the President or at the request of the majority of the Board. Notice of the Special meeting and its purpose must be provided to all Trustees and must be posted at least twenty-four (24) hours in advance of the Special meeting. The Board may only take action on or discuss items on the agenda for the Special meeting. Section 3. Quorum A quorum at any meeting consists of three or more Trustees. The absence of any Trustee previously recorded as present (temporary or permanent), shall be noted in the Minutes for purposes of determining the presence of a quorum at all times. Section 4: Attendance Each Trustee who will be unable to attend a meeting of the Board shall notify the Secretary at the earliest opportunity, but not later than 5:00 p.m. on the day prior to the scheduled meeting. The Secretary shall notify the President if the projected absence(s) will produce a lack of a quorum. Pursuant to Municipal Code Chapter 2.27, if a Trustee has three consecutive unexcused absences, that Trustee shall be subject to removal. Section 5: Public Comments Public comments will be made in accordance with the Brown Act, Municipal Code Chapter 2.58 and Resolution No. 2018-89. Section 6: Maintenance of Records All records shall be maintained according to the City of San Bernardino's retention schedule. The Secretary to the Board, or designee, shall prepare the meeting minutes recording the official actions taken by the Board. Minutes must be prepared and retained permanently in an action or summary minutes format. ARTICLE V Committees Section 1. The President may create committees as deemed necessary and may appoint Trustees to each committee, who will serve at the pleasure of the President. ARTICLE VI Amendments and Adoption Section 1. These bylaws may be amended at any Regular meeting of the Board with a quorum present, by a unanimous vote of the Trustees present, provided the amendment was proposed at the previous meeting and a copy of all changes are provided to all Trustees and was stated in the call for the meeting. Following approval by the Board, these bylaws must be approved by the Mayor and City Council. Upon approval, these Bylaws shall be in full force and effect, superseding all previously adopted bylaws. These Bylaws shall not be considered or construed as superseding any ordinance or directive of the Mayor and City Council, nor shall they preclude the preparation and adoption of further procedural manuals by which the Board may direct its activities. ARTICLE VII Procedures Section 1 Rules of Order The Board shall conduct meetings in accordance the Brown Act and Municipal Code Chapter 2.58. Rosenberg's Rules of Order, Revised, shall be the parliamentary authority of the Board, except when inconsistent with these bylaws or with special rules of procedure which the board or Mayor and City Council adopt. The Board will follow the procedural rules established by the Mayor and City Council for quasi-judicial hearings (Resolution No. 2018-88) and regulations for public comments and testimony (Resolution No. 2018-89). Section 2 Conflict of Interest Any Trustee who is prohibited from voting on a matter, by reason of a conflict of interest, shall publicly state or have the Presiding Officer state the nature of such conflict in an open meeting and not participate in any related deliberations or actions on the matter LIBRARY BOARD • Adopted: September 11, 1975 • Revised: July 14, 1977 • Revised: August 9, 1979 • Revised: January 14, 1999 • Revised: May 8, 2014 • Revised: May 15, 2018 MAYOR AND CITY COUNCIL • Adopted: _?t'/_WAY&I PLANNING COMMISSION EXHIBIT "C" Pursuant to and consistent with the requirements of the City of San Bernardino Municipal Code Chapter 2.22, the Planning Commission establishes the following bylaws: ARTICLE I Appointment Section 1. Planning Commission (hereinafter, "the Commission") consists of nine members, which are appointed by the Mayor and City Council pursuant to San Bernardino Municipal Code Chapter 2.17 Boards, Commissions and Citizen Advisory Committees - General. The Mayor and City Council may remove Commissioners in the same manner in which they are appointed. Section 2. Pursuant to San Bernardino Municipal Code Chapter 2.17 Boards, Commissions and Citizen Advisory Committees — General, Commissioners are appointed to serve for the term of the nominating member (Mayor or City Councilmember). ARTICLE II Election of Officers Section 1. The Officers of the Commission include: (a) Chairperson (b) Vice Chairperson Section 2. Officers shall be elected by a majority of the Commissioners at the first Regular meeting in January. Section 3. Officers shall serve a term of one (1) year, commencing at the first regularly scheduled Commission meeting after the election. Officers shall hold office at the pleasure of the Commission and Officers may be removed from office by a majority vote of the Commission. Section 4. Any Commission Officer vacancy shall be filled by a special election at the next regularly scheduled meeting after the vacancy occurs. Officers elected to fill a vacancy on the Commission shall serve for the balance of the then unexpired term of office. ARTICLE III Duties of Officers and Staff Liaison Section 1. Chairperson The Chairperson shall preside over all meetings of the Commission and shall be a member ex -officio with the right to vote on all committees of the Commission. The Chairperson shall represent the Commission in meetings with City officials and members of the public and report to the Commission information pertinent about those meetings and any other business pertinent to the Commission. The Chairperson may create committees of the Commission and authorize any calls for Special meetings. Section 2. Vice Chairperson The Vice Chairperson shall serve as Chairperson Pro Tempore in the Chairperson's absence. Section 3. Staff Liaison/Secretary The Staff Liaison, as appointed by the City Manager, shall serve as Secretary to the Planning Commission, and as such shall be responsible for the administration of the affairs of the Planning Commission. The Secretary shall be the custodian of all official records of the Planning Commission. In the absence of both the Chairperson and the Vice Chairperson the Secretary shall call the Planning Commission to order, whereupon a temporary Presiding Officer shall be elected by the Planning Commissioners present to serve until the arrival of the Chairperson or Vice Chairperson or until adjournment. ARTICLE IV Meetings Section 1 Regular meetings The regular meetings of the Commission shall be held on the second Tuesday of each month at 6 p.m. in Council Chamber at 201 North E Street, San Bernardino CA 92401 or other location within the City. The time and location of the meeting shall be made available no less than 72 hours before the meeting, or as otherwise required by the Brown Act. The dates of public hearings, which are required by law for matters of special public interest, shall be set by the Secretary to the Commission unless otherwise directed by the Planning Commission. Notice of public hearings shall be publicized as required by law. Items may be placed on the agenda by any member of the Planning Commission, or the Secretary to the Commission. The order of business shall be: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Administration of Oath 5. Consent items 6. Planning Commission Announcements/Reports 7. Staff Report (s) 8. Public Comments for items not on the agenda 9. Adjournment Section 2. Special meetings Special meetings may be held at any time at the call of the Chairperson or at the request of the majority of the Commission. Notice of the Special meeting and its purpose must be provided to all Commissioners and must be posted at least twenty-four (24) hours in advance of the Special meeting. The Commission may only take action on or discuss items on the agenda for the Special meeting. Section 3. Quorum A quorum at any meeting consists of five or more Commissioners. In accordance with San Bernardino Municipal Code Chapter 2.22 a recommendation for approval of a General Plan amendment or an amendment to the Municipal Code shall be by the affirmative vote of not less than a majority (five) of the total membership of the Commission. Action granting approval all other matters brought before the Commission requires a majority vote of the Commissioners in attendance. The absence of any Commissioner previously recorded as present (temporary or permanent), shall be noted in the Minutes for purposes of determining the presence of a quorum at all times. Section 4: Attendance Each Commissioner who will be unable to attend a meeting of the Commission shall notify the Secretary at the earliest opportunity, but not later than 5:00 p.m. on the day prior to the scheduled meeting. The Secretary shall notify the Chairperson if the projected absence(s) will produce a lack of a quorum. Pursuant to Municipal Code Chapter 2.17, if a Commissioner has three consecutive unexcused absences, he/she shall cease to be a member of the Commission. Section 5: Public Comments Public comments will be made in accordance with the Brown Act, Municipal Code Chapter 2.58 and Resolution No. 2018-89. Section 6: Maintenance of Records All records shall be maintained according to the City of San Bernardino's retention schedule. The Secretary of the Commission, or designee, shall prepare the meeting minutes recording the official actions taken by the Commission. Minutes must be prepared and retained permanently in an action or summary minutes format. ARTICLE V Committees Section 1. The Chairperson may create committees as deemed necessary and may appoint Commissioners to each committee, who will serve at the pleasure of the Chairperson. ARTICLE VI Amendments and Adoption Section 1. These bylaws may be amended at any Regular meeting of the Commission with a quorum present, by a unanimous vote of the Commissioners present, provided the amendment was proposed at the previous meeting and a copy of all changes are provided to all Commissioners and was stated in the call for the meeting. Following approval by the Commission, these bylaws must be approved by the Mayor and City Council. Upon approval, these Bylaws shall be in full force and effect, superseding all previously adopted bylaws. These Bylaws shall not be considered or construed as superseding any ordinance or directive of the Mayor and City Council, nor shall they preclude the preparation and adoption of further procedural manuals by which the Commission may direct its activities. ARTICLE VII Procedures Section 1 Rules of Order The Commission shall conduct meetings in accordance the Brown Act and Municipal Code Chapter 2.58. Rosenberg's Rules of Order, Revised, shall be the parliamentary authority of the Commission, except when inconsistent with these bylaws or with special rules of procedure which the Commission or Mayor and City Council adopt. The Commission will follow the procedural rules established by the Mayor and City Council for quasi-judicial hearings (Resolution No. 2018-88) and regulations for public comments and testimony (Resolution No. 2018-89). Section 2 Conflict of Interest Any Planning Commissioner who is prohibited from voting on a matter, by reason of a conflict of interest, shall publicly state or have the Presiding Officer state the nature of such conflict in an open meeting and not participate in any related deliberations or actions on the matter. Established: Adopted by the Planning Commission: 6/12/2018 Adopted by the Mayor and City Council: BYLAWS PUBLIC SAFETY AND HUMAN RELATIONS COMMISSION EXHIBIT "D" Pursuant to and consistent with the requirements of Resolution No. 2018-46 and the City of San Bernardino Municipal Code Chapter 2.17, the Public Safety and Human Relations Commission, establishes the following bylaws: ARTICLE I Appointment Section 1. Public Safety and Human Relations Commission (hereinafter, "the Commission") consists of nine members, which are appointed by the Mayor and City Council pursuant to San Bernardino Municipal Code Chapter 2.17 Boards, Commissions and Citizen Advisory Committees - General. The Mayor and City Council may remove Commissioners in the same manner in which they are appointed. Section 2. Pursuant to San Bernardino Municipal Code Chapter 2.17 Boards, Commissions and Citizen Advisory Committees — General, Commissioners are appointed to serve for the term of the nominating member (Mayor or City Councilmember). ARTICLE II Election of Officers Section 1. The Officers of the Commission include: (a) Chairperson (b) Vice Chairperson Section 2. Officers shall be elected by a majority of the Commissioners at the first Regular meeting in January. Section 3. Officers shall serve a term of one (1) year, commencing at the first regularly scheduled Commission meeting after the election. Officers shall hold office at the pleasure of the Commission and Officers may be removed from office by a majority vote of the Commission. Section 4. Any Commission Officer vacancy shall be filled by a special election at the next regularly scheduled meeting after the vacancy occurs. Officers elected to fill a vacancy on the Commission shall serve for the balance of the then unexpired term of office. ARTICLE III Duties of Officers and Staff Liaison Section 1. Chairperson The Chairperson shall preside over all meetings of the Commission and shall be a member ex -officio with the right to vote on all committees of the Commission. The Chairperson shall represent the Commission in meetings with City officials and members of the public and report to the Commission information pertinent about those meetings and any other business pertinent to the Commission. The Chairperson may create committees of the Commission and authorize any calls for Special meetings. Section 2. Vice Chairperson The Vice Chairperson shall serve as Chairperson Pro Tempore in the Chairperson's absence. Section 3. Staff Liaison/Secretary The Staff Liaison, as appointed by the City Manager, shall serve as Secretary to the Public Safety and Human Relations Commission, and as such shall be responsible for the administration of the affairs of the Public Safety and Human Relations Commission. The Secretary shall be the custodian of all official records of the Public Safety and Human Relations Commission. In the absence of both the Chairperson and the Vice Chairperson the Secretary shall call the Public Safety and Human Relations Commission to order, whereupon a temporary Presiding Officer shall be elected by the Public Safety and Human Relations Commissioners present to serve until the arrival of the Chairperson or Vice Chairperson or until adjournment. ARTICLE IV Meetings Section 1 Regular meetings The regular meetings of the Commission shall be held monthly on the second Monday of month at 6 p.m. in the Personnel & Training Division Conference room at 710 North D Street, San Bernardino, CA 92401 or other location within the City. The time and location of the meeting shall be made available no less than 72 hours before the meeting, or as otherwise required by the Brown Act. Items may be placed on the agenda by any member of the Public Safety and Human Relations Commission, or the Secretary to the Commission. The order of business shall be: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Consent items 5. Public Safety and Human Relations Commission Announcements/Reports 6. Staff Report (s) 7. Public Comments for items not on the agenda 8. Adjournment Section 2. Special meetings Special meetings may be held at any time at the call of the Chairperson or at the request of the majority of the Commission. Notice of the Special meeting and its purpose must be provided to all Commissioners and must be posted at least twenty-four (24) hours in advance of the Special meeting. The Commission may only take action on or discuss items on the agenda for the Special meeting. Section 3. Quorum A quorum at any meeting consists of five or more Commissioners. The absence of any Commissioner previously recorded as present (temporary or permanent), shall be noted in the Minutes for purposes of determining the presence of a quorum at all times. Section 4: Attendance Each Commissioner who will be unable to attend a meeting of the Commission shall notify the Secretary at the earliest opportunity, but not later than 5:00 p.m. on the day prior to the scheduled meeting. The Secretary shall notify the Chairperson if the projected absence(s) will produce a lack of a quorum. Pursuant to Municipal Code Chapter 2.17, if a Commissioner has three consecutive unexcused absences, he/she shall cease to be a member of the Commission. Section 5: Public Comments Public comments will be made in accordance with the Brown Act, Municipal Code Chapter 2.58 and Resolution No. 2018-89. Section 6: Maintenance of Records All records shall be maintained according to the City of San Bernardino's retention schedule. The Secretary of the Commission, or designee, shall prepare the meeting minutes recording the official actions taken by the Commission. Minutes must be prepared and retained permanently in an action or summary minutes format. ARTICLE V Committees Section 1. The Chairperson may create committees as deemed necessary and may appoint Commissioners to each committee, who will serve at the pleasure of the Chairperson. ARTICLE VI Amendments and Adoption Section 1. These bylaws may be amended at any Regular meeting of the Commission with a quorum present, by a unanimous vote of the Commissioners present, provided the amendment was proposed at the previous meeting and a copy of all changes are provided to all Commissioners and was stated in the call for the meeting. Following approval by the Commission, these bylaws must be approved by the Mayor and City Council. Upon approval, these Bylaws shall be in full force and effect, superseding all previously adopted bylaws. These Bylaws shall not be considered or construed as superseding any ordinance or directive of the Mayor and City Council, nor shall they preclude the preparation and adoption of further procedural manuals by which the Commission may direct its activities. ARTICLE VII Procedures Section 1 Rules of Order The Commission shall conduct meetings in accordance the Brown Act and Municipal Code Chapter 2.58. Rosenberg's Rules of Order, Revised, shall be the parliamentary authority of the Commission, except when inconsistent with these bylaws or with special rules of procedure which the Commission or Mayor and City Council adopt. The Commission will follow the procedural rules established by the Mayor and City Council for quasi-judicial hearings (Resolution No. 2018-88) and regulations for public comments and testimony (Resolution No. 2018-89). Section 2 Conflict of Interest Any Public Safety and Human Relations Commissioner who is prohibited from voting on a matter, by reason of a conflict of interest, shall publicly state or have the Presiding Officer state the nature of such conflict in an open meeting and not participate in any related deliberations or actions on the matter Established: • Adopted by the Public Safety and Human Relations Commission: 5/14/2018 • Adopted by the Mayor and City Council: