HomeMy WebLinkAbout2018-1341
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 2018-134
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, APPROVING THE DESTRUCTION OF OBSOLETE
PARKING CITATION FILES BY THE SAN BERNARDINO POLICE DEPARTMENT
WHEREAS, on
July 9,
2014, the
Mayor and City Council of the
City of San
Bernardino, California,
adopted
Resolution
no. 2014-246, thereby adopting
the State of
California Records Retention Schedule; and
WHEREAS, the State of California Records Retention Schedule requires retention of
parking enforcement records created on or after two years before the current year•, and
WHEREAS, the San Bernardino Police Department has determined that it is currently
necessary to destroy certain parking enforcement records that were created prior to two years
before the current year (i.e., created before 2016).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF SAN BERNARDINO, CALIFORNIA AS FOLLOWS:
SECTION 1. The Mayor and City Council of the City of San Bernardino, California,
approve the destruction of certain obsolete records by the San Bernardino Police Department.
Subject to written consent of the City Attorney, as provided in Sections 34090, 34090.5, and
34090.6 of the Government Code, the following city records, documents, instruments, books, or
papers may be destroyed as of the date of this Resolution's adoption:
(a) All records related to a request for initial administrative review of a parking citation
(Vehicle Code § 40215(a)) that were created or received on or before December 31,
2015, and that no are no longer required.
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
(b) All records related to a request for administrative hearing on a parking citation
(Vehicle Code § 402015(b)) that were created or received on or before December
31, 2015, and that are no longer required.
(c) All records related to the filing of an appeal of a parking citation to a California
superior court (Vehicle Code § 40230(a)) that were created or received on or before
December 31, 2015, and that are no longer required.
(d) All handwritten parking citations that were created on or before December 31, 2015,
and that are no longer required.
(e) All physical records related to "Payment Batches" memorializing payments made
towards parking citations at the front counter of the Police Department, which are
otherwise stored and accessible electronically, and that are no longer required.
I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA, APPROVING THE DESTRUCTION OF OBSOLETE
PARKING CITATION FILES BY THE SAN BERNARDINO POLICE DEPARTMENT
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
City Council of the City of San Bernardino at a Joint Regular Meeting thereof, held on the 16a'
day of May 2018, by the following vote, to wit:
Council Members:
AYES
MARQUEZ
BARRIOS
VALDIVIA
XC��
SHORETT
k
NICKEL
RICHARD
MULVIHILL�
NAYS ABSTAIN ABSENT
Georgeann anna, CI U`ity Clerk
The foregoing Resolution is hereby approved this 16th day of May 2018.
"IV
R. Carey Davi Mayor
City of San B ardino
Approved as to form:
Gary D. Saenz, City Attorney
By: �v-