HomeMy WebLinkAbout2018-0481
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RESOLUTION NO. 2018-48
RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA AUTHORIZING THE RECLASSICATION OF
FULL-TIME BUSINESS REGISTRATION AND TREASURY DIVISION JOB
CLASSIFICATIONS AND EMPLOYEES
WHEREAS, the new City Charter adopted by voters on November 8, 2016, and filed
with the California Secretary of State on January 31, 2017 does not include a provision for a
City Treasurer and assigns to the City Clerk, in section 505, responsibility for giving notice of
council meetings, keeping a journal of proceedings and performing the duties prescribed by
State law, the Charter and by ordinance. The scope of responsibility assigned to the City
Clerk does not include the functions of the Business Registration Division; and
WHEREAS, the new City Charter went into effect upon filing with the Secretary of
State on January 31, 2017; and
WHEREAS, Section 501 of the City of San Bernardino Charter provides the City
Manager with the authority to prescribe the functions of all departments to meet the needs of
the community in the most effective and efficient manner; and
WHEREAS, the functions of the Treasury and Business Registration Divisions are
being transferred to the Finance Department; and
WHEREAS, pursuant to the former City Charter, full-time employees reporting to an
elected official were placed in unclassified positions as part of the Management/Confidential
("SBCMA") bargaining unit; and
WHEREAS, employees in the Treasury and Business Registration Divisions
transferred to the Finance Department will no longer report to an elected official; and
WHEREAS, those employees serving in the classifications specified below shall be
reclassified from unclassified to classified positions within the General Unit bargaining group,
which is currently represented by the Internal Union of Operating Engineers, Local 12 ("Local
12") and the Middle Management bargaining group, which is currently represented by
Teamsters, Local 1932 ("Local 1932"); and
WHEREAS, all of the full-time employees serving in the classifications subject to the
reclassification and specified below currently belong to the San Bernardino Management/
Confidential Employees Bargaining Group; and
WHEREAS, the City of San Bernardino, SBCMA, Local 12, and Local 1932 have
met and conferred in good faith in order to facilitate the transition and minimize financial
impacts on those current employees who are subject to this reclassification; and
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WHEREAS, the adopted budget for the Finance Department in Fiscal Year 2017/18
included the Treasury and Business Registration Divisions.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1: The above recitals are true and correct and incorporated herein by this
reference.
SECTION 2: The six (6) full-time Business Registration and Treasury Division
employees ("Employees") shall be reclassified and placed in classified positions with a
comparable rate of pay and seniority in the General Unit and Middle Management bargaining
groups as identified in Exhibit "A."
SECTION 3: The six (6) full-time Business Registration and Treasury Division
employees ("Employees") currently assigned to the subject classifications will be provided a benefit
freeze at their current employer health contribution rate until they either choose to separate from
employment with the City of San Bernardino or the General Unit or Middle Management rate is
negotiated to match and/or exceed their current Employer Health Contribution rate.
SECTION 4: The classifications of:
a) Business Registration Accounting Technician (U), Range 422 $3,642-
$4,427 per month; and
b) Business Registration Inspector (U), Range 432, $3,829 - $4,654 per
month; and
c) Business Registration Manager (U), Range 522, $5,998 - $7,290 per
month; and
d) Deputy City Treasurer (U), Range 462, $4,446 - $5,405 per month; and
are hereby deleted.
e) Treasury Assistant (U), Range 372, $2,838 - $3,450 per month
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SECTION 5: The classifications of-
a)
f
a) Business Registration Inspector, Range 432, $3,829 - $4,654 per
month; and
b) Business Registration Manager, Range 522, $5,998 - $7,290 per month;
and
c) Treasury Supervisor, Range 462, $4,446 - $5,405 per month; and
d) Treasury Assistant, Range 372, $2,838 - $3,450 per month
are hereby established and the job descriptions for said positions, attached hereto and
incorporated herein as Exhibits `B-1" through `B-4". are hereby approved.
SECTION 6: The Director of Human Resources is authorized to update the City of
San Bernardino Salary Schedule adopted by Resolution No. 2017-112 to reflect these actions.
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RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN
BERNARDINO, CALIFORNIA AUTHORIZING THE RECLASSICATION OF
FULL-TIME BUSINESS REGISTRATION AND TREASURY DIVISION JOB
CLASSIFICATIONS AND EMPLOYEES
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and City Council of the City of San Bernardino at a Joint Regular Meeting thereof, held on the
21 St day of February 2018, by the following vote, to wit:
Council Members:
AYES
MARQUEZ
X (S)
BARRIOS
X
VALDIVIA
'Em)
SHORETT
NICKEL x
RICHARD X
MULVIHILL x
NAYS ABSTAIN ABSENT
A
Georgeann a, CMC,icy Clerk
The foregoing Resolution is hereby approved this 21St day of February 2018. V
R. Carey Davi§e, Mayor
City of San Bernardino
Approved as to form:
Gary D. Saenz, City Attorney
By:
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City of San Bernardino
EXHIBIT B-1
Class Code: 364
M/CC Date Updated: January 24, 2011
Signature:
Director, Human Resources
Bargaining Unit: General Unit
Class Specification
BUSINESS REGISTRATION INSPECTOR M
JOB SUMMARY
Under general supervision, performs a variety of highly difficult and responsible technical and
customer service duties in the administration of the City business registration program; conducts
field investigations to identify businesses which are not in compliance with the City's business
registration provisions; interprets and explains business registration requirements and collects
payment for fees and penalties; performs delinquent account collections up to and including
issuance of citations and placement of liens on properties; and performs related duties as
assigned.
DISTINGUISHING CHARACTERISTICS
Business Registration Inspector is an advanced specialized class in the Business Registration
class series. Incumbents are responsible for researching and investigating businesses to ensure
compliance with the City's business registration requirements. Incumbents conduct field surveys
and investigations to identify and verify non-compliant businesses and perform collection of
registration fees and penalties. Collection processes may include the issuance of Notices of
Violation, misdemeanor citations and assignment of property liens when all collection efforts
have failed. Assignments may involve investigation of commercial and home based businesses
or investigation of commercial and residential properties and outside contractors/service
professionals. Work requires a thorough understanding of and ability to interpret and apply
business registration Code provisions applicable to a wide variety of classes and levels of
businesses and a high degree of interpersonal and communication skills to carry out
enforcement duties firmly, courteously and respectfully.
Business Registration Inspector is distinguished from Business Registration Manager in that an
incumbent in the latter class is responsible for managing the programs, resources and staff of
the Business Registration division.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. Regularly researches, investigates and examines a variety of records, documents and
leads from a variety of agencies and sources to identify new businesses or changes in
business ownership; obtains owner information; follows up by telephone, mail or field
visit to explain the City's business registration requirements; sets up new accounts;
calculates and collects fees and penalties from businesses by mail or in the field.
2. Examines applications returned by mail that are incomplete or inaccurate; follows up
with business owners to obtain correct information; conducts field surveys of locations
with closed businesses to identify potential new business owners.
Business Registration Inspector
Page 1
EXHIBIT B-1
3. Participates in collection of delinquent accounts; generates certified final delinquency
letters to business owners; makes field visits to obtain payment of registration fees,
penalties and administrative fees; obtains owner/representative signatures; follows up by
telephone on unresponsive business owners to secure commitments to pay; prepares
staff reports to place property liens on the tax rolls for uncollected registration fees and
penalties.
4. As required, issues criminal misdemeanor citations and directives to offending parties
outlining or describing steps for compliance; seeks prosecution through the courts when
necessary; coordinates cases with the City Attorney's Office; assists with preparation of
complaints; appears at arraignments and provides testimony in court when required.
5. Assists customers by providing information and requirements for starting new
businesses; makes referrals to City departments or agencies to complete all necessary
prerequisites for start-up.
6. May review identification and documents, accept and process applications for U.S.
passports, as a Certified Passport Agent; may administer necessary oaths or
affirmations.
7. Prepares a variety of records, reports and routine correspondence.
8. Conducts meetings with transient street vendors and Code Compliance for the return of
confiscated items due to code violations.
9. Provides back up for other business registration staff as needed.
GENERAL QUALIFICATIONS
Knowledge of.•
1. Federal, state and local laws, codes, regulations and rules applicable to determining
business registration requirements and fee amounts for a wide variety of business
classes and business levels.
2. Field survey and investigation policies and procedures and applicable Municipal Code
provisions.
3. Customer service practices and customer -oriented telephone etiquette.
4. Standard office administration practices and procedures, including filing systems.
5. Sound business communication practices; correct English usage, including spelling,
grammar and punctuation.
6. Characteristics of the City's business base, including typical types of businesses and
registration/fee issues.
7. Uses and operations of computers and standard business software.
8. Business math.
Ability to:
1. Interact effectively, tactfully and respectfully with business owners who are delinquent or
who have failed to comply with registration requirements and who are dissatisfied, upset
or angry, by telephone and in the field.
2. Organize work, set priorities and make sound judgments within established policies and
procedures.
3. Interview business owners and others to obtain complete and accurate information
needed for enforcement activities.
4. Understand, interpret, explain and apply complex City codes, regulations and rules
regarding business registration requirements applicable to a wide variety of business
classes and levels.
5. Calculate registration fees, penalties, adjustments and credits quickly and accurately.
6. Reach accurate decisions in accordance with rules and policies.
Business Registration Inspector Page 2
EXHIBIT B-1
7. Operate a computer and other standard office equipment.
8. Understand and carry out written and oral instructions.
9. Communicate clearly and effectively orally and in writing.
10. Prepare clear, accurate and concise computer entries, records and correspondence.
11. Maintain sensitive and confidential information.
12. Establish and maintain effective working relationships with managers, co-workers,
business owners, passport applicants and others encountered in the course of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledges, skills and abilities outlined above is graduation
from high school or G.E.D. equivalent; and two years of progressively responsible business
registration or code or rule enforcement experience, or an equivalent combination of training
and experience. Experience in a government setting is highly desirable.
Licenses; Certificates, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance program.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this class, employees are regularly required to sit, stand and
walk; talk or hear, both in person and by telephone; and use hands repetitively to operate,
finger, handle or feel computers and other standard office equipment; and reach with hands and
arms. Employees are occasionally required to stoop, kneel, bend or crouch.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
When in the office, employees work under typical office conditions and the noise level is usually
quiet. Employees regularly perform field duties which require driving a vehicle in heavy traffic
and expose the employee to outside weather conditions including extreme heat and cold.
Business Registration Inspector Page 3
EXHIBIT B-2
Class Code: 10263
M/CC Date Updated: January 24, 2011
City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: AanagemenUGenfidBRtia4 Middle
Management
Class Specification
BUSINESS REGISTRATION MANAGER (U)
JOB SUMMARY
Under direction, plans, organizes, manages and evaluates the work of staff engaged in
administering the City's business and registration, transient occupancy and utility tax and other
business license/permit programs, including processes to bring delinquent businesses into
compliance with City business registration provisions; ensures compliance with all applicable
legal requirements; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Business Registration Manager plans, organizes, manages and evaluates the City's business
registration programs and services. The incumbent is responsible for developing and
implementing programs, policies and procedures to ensure business registration functions are
performed in strict adherence with relevant laws, codes and City policies. The incumbent
manages the enforcement of City business registration requires and ensures collection of
applicable fee and tax revenue due to the City. Work is performed with considerable
independence within the framework of established policies and City standards and requires the
exercise on administrative discretion in its execution.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes, supervises and evaluates the work of the Business Registration
division of the QeFk's-Of ise Finance Department; with staff, develops, implements
and monitors work plans to achieve assigned goals and objectives; contributes to
development of and monitoring of performance against the annual division budget;
participates in developing, implementing and evaluating work programs, plans,
processes, systems and procedures to achieve Gity 119*'s Offine Finance Department's
and City goals, objectives and performance measures consistent with the City's quality
and service expectations.
2. Plans and evaluates the performance of assigned staff; establishes performance
requirements and personal development targets; regularly monitors performance and
provides coaching for performance improvement and development; recommends
compensation and provides other rewards to recognize performance; subject to
management concurrence, takes disciplinary action, up to and including termination, to
address performance deficiencies, in accordance with the City's human resources
policies, Sivil-Sepvise Personnei Rules and labor contract provisions.
3. Provides day-to-day leadership and works with staff to ensure a high performance,
customer service-oriented work environment that supports achieving City objectives and
Business Registration Manager Page 1
EXHIBIT B-2
service expectations; provides leadership and participates in programs and activities that
promote a positive employee relations environment.
4. Manages, coordinates and participates in the registration of businesses in the City and
the collection of initial and renewal fees in accordance with City Municipal Code,
regulations and state and local laws; audits all business registration applications for
proper calculation and collection of fees, penalties, adjustments and refunds; ensures
businesses have been assigned to the correct business class and have met all required
City prerequisites; assigns required corrections to staff; manages collections activities for
delinquent accounts; may authorize the issuance of Notices of Violations, criminal
misdemeanor citations and the assignment of property liens for unpaid business
registration fees and penalties.
5. Plans, organizes and directs field inspection and enforcement activities; directs field
research and inspection to identify businesses, including single unit, multi -family and
commercial rentals and contractors, who are not in compliance with the City's Municipal
Code requirements for business registration; oversees field visits to meet with business
owners, explain business registration requirements and other prerequisites and collect
applicable registration fees and penalties.
6. Manages the processing of applications for special permits, including fireworks and live
entertainment operators; ensures that all applicable Code requirements are met in the
approval of permits.
7. Manages and may handle and make decisions on escalated cases and customer
complaints; conducts research and background investigations as required; obtains legal
interpretations of Code provisions in ambiguous situations; based on circumstances,
may waive penalties and/or approve payment plans for fees and penalties; reviews
Council agendas, City contracts and other actions to determine any business registration
implications.
8. Prepares a variety of reports, correspondence and other materials; analyzes and
prepares monthly revenue reports and financial projections.
9. Conducts research, evaluates and recommends changes in Municipal Code provisions;
develops and recommends or implements division policies and procedures; researches
and develops information and proposals on revenue generation opportunities.
10. Researches and evaluates technology options for improving business process efficiency
and productivity and service to customers.
11. Serves as secretary to the Bureau of Franchises which oversees permitting of taxis and
non -emergency medical transportation, including preparation and posting of periodic
meeting agenda.
12. Represents the division and City Clerk on City committees and in public meetings.
GENERAL QUALIFICATIONS
Knowledge of:
1. Federal, state and local laws, codes, regulations and rules applicable to areas of
assigned responsibility.
2. Provisions applicable to the issuance of fireworks and live entertainment operator
permits.
3. Federal, state and local law and regulations applicable to the collection of delinquent
accounts.
4. Principles and practices of effective customer service and customer -oriented telephone
etiquette.
5. Office management practices and procedures, including filing systems and
recordkeeping.
Business Registration Manager Page 2
EXHIBIT B-2
6. Principles and practices of sound business communication; correct English usage,
including spelling, grammar and punctuation.
7. Characteristics of the City's business base, including typical types of businesses and
registration/fee issues.
8. Uses and operations of computers and standard business software.
9. Accounting procedures and terminology applicable to assigned areas of responsibility.
10. Research methods and analysis techniques.
11. The Brown Act and other rules governing the notice of public meetings.
12. Principles and practices of effective management and supervision.
13. City human resources policies and procedures, Civil Service Rules and labor contract
provisions.
Ability to:
1. Plan, organize, supervise and evaluate the work of division office and field staff engaged
in administration of the City's business registration programs and collection of all
applicable fees and penalties.
2. Understand, interpret, explain and apply complex City codes, regulations and rules
regarding business registration and other business licenses/permits.
3. Ensure the effective enforcement of business registration Code, regulations and policies
while maintaining a high level of customer service to internal and external customers.
4. Develop and implement appropriate procedures and controls.
5. Represent the City effectively in dealings with the business community.
6. Prepare clear, concise and comprehensive correspondence, reports and other written
materials.
7. Exercise sound independent judgment within general policy guidelines.
8. Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues
and situations.
9. Establish and maintain effective working relationships with managers, employees,
business owners, the public and others encountered in the course of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from high school or G.E.D. equivalent and at least two years at an accredited college or
university with coursework in business or public administration or a closely related field; and
two years of progressively responsible office or customer service experience at a lead or
supervisory level, preferably involving compliance with legal or rule requirements; or an
equivalent combination of training and experience. One additional year of the required
experience may be substituted for one year of the required education.
Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses, Certificates, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
Business Registration Manager
Page 3
EXHIBIT B-2
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions and the noise level is usually quiet.
Business Registration Manager Page 4
�rt
City of San Bernardino
EXHIBIT B-3
Class Code: 19666
M/CC Date Updated: January 24, 2011
Signature:
Director, Human Resources
Bargaining Unit: Middle
Management
Class Specification
IICPUTY ry TV TRE-ASURE4Z-TREASURY SUPERVISOR {�1}
JOB SUMMARY
Under general direction, manages and participates in the day-to-day operations of the City
Treasurer's Office vithin the Finance Devartrr ; assists the City Treasurer in administering
and reporting on investment activities; manages City banking relationships; any
reicas reand performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
beauty- City -Tr Treasury Supervise is responsible_ for day-to-day management of the
City Treasurer's Office to ensure the maintenance of sound internal controls over the City's cash
and securities assets and the timely and accurate recording of all cash deposits and investment
transactions. The incumbent performs cash management analyses and makes short-term cash
investments in accordance with the City's investment policies, advises the City Treasurer on
funds available for longer-term investment and manages the City's banking relationships. The
incumbent performs highly detailed and complex duties in ensuring the accuracy and integrity of
the City's current financial data. Assignments are broad in scope and allow for a high degree of
administrative discretion in their execution.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes, controls, manages and evaluates the work of City Treasurer staff; with
staff, participates in establishing operational plans and initiatives to meet department
goals and objectives; implements departmental plans, work programs, processes,
procedures and policies required to achieve overall department performance results;
coordinates and integrates department functions and responsibilities to achieve optimal
efficiency and effectiveness; participates in developing and monitoring performance
against the annual departmental budget.
2. Plans and evaluates the performance of assigned staff; establishes performance
requirements and personal development targets; monitors performance and provides
coaching for performance improvement and development; provides or recommends
compensation and other rewards to recognize performance; takes disciplinary action, up
to and including termination, to address performance deficiencies, subject to
management concurrence, in accordance with the City's human resources policies and
procedures, Giv+l SewiGe Personnel Rules and labor contract provisions.
3. Provides day-to-day leadership and works with staff to develop and maintain a high
performance, customer service-oriented work environment that supports achieving the
City's mission, strategic goals and core values.
Deputy City Treasurer 9 Page 1
Field Code Changed
EXHIBIT B-3
4. Manages the day-to-day operations of the City's Treasurer's Office; with the City
Treasurer, establishes and maintains sound internal controls over all cash and
securities; oversees the recording and balancing of treasury receipts, including cash
deposits, credit card receipts and wire transfers; ensures transactions are audited for
accuracy and properly documented prior to processing; prepares summaries for the
Finance Department; oversees and confers with outside auditors on year end closing
and reviews schedules for accuracy and completeness.
5. Performs daily cash management analyses and makes short-term cash investments in
accordance with City policy; determines cash available for longer-term investment;
advises the City Treasurer on pending large cash disbursements.
6. Executes, tracks and records investment transactions as authorized by the City
Treasurer; verifies trade confirmations in the City's custodial account; using investment Field Code Changed
accounting software, maintains and updates comprehensive investment and portfolio
records; generates investment portfolio reports; ensures accurate preparation of
investment reports for the City Treasurer and City Council.
7. Performs or reviews daily and monthly reconciliation of the City's investment portfolios,
banking accounts and custodial accounts; records the allocation and distribution of
earned interest to all City funds; prepares quarterly reports to the state on changes in
position of the investment portfolio; prepares staff reports and City Council agenda
items.
8. Manages the City's ongoing relationships with banking institutions; works with banks to
resolve transaction errors and problems and ensure accurate cash balancing.
9. Evaluates treasury operations, procedures and practices and implements changes to
improve operational effectiveness.
10. Assists the City Treasurer in developing and revising treasury policies and procedures
and in annual review of the City's investment policy; analyzes law and regulations
impacting the City's investment policies and practices and makes recommendations to
the City Treasurer.
GENERAL QUALIFICATIONS
Knowledge of.•
1. Principles and practices of general, enterprise and governmental accounting, including
the principles and practices of internal control.
2. State and federal laws and regulations relating to the financial administration of public
agencies, including treatment of investments permitted under California law.
3. Principles, practices, methods, techniques and terminology used in treasury
management.
4. Principles, practices and legal precedents governing commercial banking relationships.
5. Research methods and statistical and financial analysis and modeling techniques.
6. City functions and programs and associated cash management and financial reporting
issues.
7. Principles and practices of business data processing particularly related to the
processing of accounting and financial information.
8. Standard spreadsheet and treasury management software.
9. Principles and practices of sound business communication.
10. Principles and practices of effective management and supervision.
11. City human resources policies and procedures, GiVil8ewise Pers(; Rules and labor
contract provisions.
Deputy City Treasurer M Page 2
EXHIBIT B-3
Ability to:
1. Plan, organize, manage and coordinate the activities and operations of the City
Treasurer's Office.
2. Understand, interpret, explain and apply City, state, and federal laws applicable to the
City's treasury operations and investment accounting activities.
3. Define issues, analyze problems, evaluate alternatives and develop sound, independent
conclusions and recommendations in accordance with laws, regulations, rules and
policies.
4. Perform complex cash management analyses to forecast funds available for investment,
while anticipating large cash disbursement needs for City programs and functions.
5. Operate a computer and spreadsheet and specialized cash and treasury management
software.
6. Perform complicated mathematical calculations and analyses and prepare clear, concise
and comprehensive financial statements, reports, studies and other written materials.
7. Prepare clear, concise and comprehensive investment and financial reports,
correspondence, studies and other written materials.
8. Exercise sound, expert independent judgment within general policy guidelines.
9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
10. Establish and maintain effective working relationships with the City Treasurer, City
Manager, Mayor and Council Members, department heads and managers, staff,
representatives of banking institutions, the public and others encountered in the course
of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from an accredited four-year college or university with a major in accounting, finance,
business administration or a closely related field; and at least seven years of progressively
responsible finance and accounting experience, at least three years of which was in treasury
operations; or an equivalent combination of training and experience, preferably in a
governmental agency.
Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses, Certificates, Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk.
Deputy City Treasurer Page 3
EXHIBIT B-3
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet.
Deputy City Treasurer
Page 4
EXHIBIT B-4
Class Code: 10224
M/CC Date Adopted:
City of San Bernardino Signature:
Director, Human Resources
Bargaining Unit: Genfid-ential — """nage.,.,e^+ General Unit
Class Specification
TREASURY ASSISTANT
JOB SUMMARY
Under general supervision, performs a variety of highly responsible technical and cash handling
duties in the Treasurer's Office within the Finance Department; receives, balances and prepares
cash and checks for bank deposit; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
Treasury Assistant performs a variety of cash handling and other associated duties in the
Treasurer's Office. Work requires a thorough understanding of City procedures for the receipt,
handling and safeguarding of cash, in accordance with sound financial management principles
and practices.
Treasury Assistant is distinguished from other accounting classes by the incumbent's
specialization in cash handling and reporting practices and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. In the City Treasurer Central Cashier's Office, receives, counts, verifies and balances
deposits of cash, coin and checks received from all City departments; prepares a
Treasurer's receipt for all deposits received; follows up with departments in the event of
any out -of -balance situations; encodes checks; places any "dirty money" received in
plastic bags; prepares deposits for daily armored car pick up.
2. Retrieves daily on-line report of cash received by the City's bank; verifies the bank's
report against City records of deposits, including wire transfers.
3. Retrieves the daily on-line positive pay report; reviews for any coding or other errors;
researches and resolves any discrepancies identified; approves or rejects the report.
4. Maintains the master petty cash fund; receives requests and documentation and
replenishes departmental petty cash funds; prepares and submits to Finance requests
for replenishment of the master fund.
5. Assists in reviewing, reconciling and resolving any problems in the report of credit card
receipts.
6. In the absence of the Deputy Gity TFeasUFeF Treasury Sul2erviSOF opens and closes the
Treasurer's vault and oversees operations of the Treasurer's Office.
7. Orders supplies and performs a variety of administrative support duties.
Treasury Assistant Page 1
EXHIBIT B-4
GENERAL QUALIFICATIONS
Knowledge of.•
1. City procedures and practices governing cash receipting and related financial
transactions.
2. Bank processing procedures and federal banking regulations for endorsing and
encoding checks.
3. Practices, documents and terminology used in financial record keeping.
4. Basic bookkeeping and accounting, including procedures for internal and cash control.
5. Standard office practices and procedures.
6. Customer service practices and telephone etiquette.
Ability to:
1. Analyze, balance and reconcile cash transactions, following proper cash handling and
cash control procedures consistent with sound financial accounting principles.
2. Make calculations quickly and accurately.
3. Operate a computer and other standard office equipment and use standard business
software.
4. Understand, interpret, apply and explain City policies and procedures applicable to areas
of responsibility.
5. Organize, set priorities and exercise sound independent judgment within areas of
responsibility.
6. Prepare clear, concise and complete reports.
7. Communicate clearly and effectively, both orally and in writing.
8. Exercise tact and diplomacy in dealing with sensitive situations.
9. Maintain confidentiality of City documents and records.
10. Establish and maintain highly effective working relationships with City managers and
staff and others encountered in the course of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is completion of
two years of college -level coursework in accounting or a closely related field; and at least
two years of progressively responsible experience handling cash and maintaining records of
cash transactions; or an equivalent combination of training and experience. Additional
experience may be substituted on a year -for -year basis for the required experience.
Licenses, Certificates, Special Requirements:
None.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this class, the employee is regularly required to stand and sit; talk
or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate
standard office equipment; and reach with hands and arms. The employee is frequently required
to walk; and lift up to 10 pounds.
Treasury Assistant Page 2
EXHIBIT B-4
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions and the noise level is usually quiet.
Treasury Assistant Page 3